Hibiscus and Bays Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Hibiscus and Bays Local Board held in the Local Board Office, 2 Glen Road, Browns Bay, on Wednesday, 21 November 2018 at 4:30pm.

 

present

 

Chairperson

Julia Parfitt, JP

 

Deputy Chairperson

Janet Fitzgerald, JP

 

Members

Chris Bettany

 

 

David Cooper

 

 

Gary Holmes

 

 

Caitlin Watson

 

 

Mike Williamson

 

 

ABSENT

 

Member

Vicki Watson

 

 

 

ALSO PRESENT

 

Councillors

Wayne Walker

From 6.00pm Item 8

 

 

John Watson

From 5.47pm Item 24

 

 

 

 

 

 

 


Hibiscus and Bays Local Board

21 November 2018

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those in attendance.

 

 

2          Apologies

  

Resolution number HB/2018/184

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)         accept the apology from member V Watson for absence.

 

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number HB/2018/185

MOVED by Deputy Chairperson J Fitzgerald, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 17 October 2018, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 


 

 

Note:   From this point forward, agenda items Items were taken in the following order

 

Item

10        Extraordinary Business

11        Hibiscus and Bays Quick Response Grants Round Two 2018/2019

12        Trial of Online Voting at the 2019 Local Elections

13        Local Government Elections 2019 – order of names on voting documents

14        Revocation of the Reserves Act 1977 Status over Long Bay Beach Road Reserve, 1045 Beach Road, Torbay

15        New Community Lease to Titoki Montessori School Incorporated at Stredwick Reserve, Torbay

16        Application for Landlord Approval by the Manly Sailing Club Incorporated to install a Boat Rack

17        Auckland Transport Update to Hibiscus and Bays Local Board November 2018

18        Auckland Council’s Quarterly Performance Report: Hibiscus and Bays Local Board for Quarter One 2018/2019

19        Draft Contributions Policy

24        Ward Councillors Update

8          Deputations

9          Public Forum

20        Auckland Regional Pest Management Plan Consultation Feedback and Recommended Changes

21        Feedback on Proposed Topics for Inclusion in the Auckland Water Strategy

22        New Road Names in the 38 Moffat Limited Subdivision at 38A Moffat Road, Red Beach

23        New Road Names in the Changda International New Zealand Limited Subidivion at 44a Sunnyheights Road, Orewa

25        Governance Forward Work Calendar

26        Record of Workshop Meetings

27        Consideration of Extraordinary Items

28        Procedural Motion to Exclude the Public

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Hibiscus and Bays Quick Response Grants Round Two 2018/2019 allocations

 

Makenzie Hirz, Senior Community Grants Advisor, was in attendance.

 

MOVED by Member M Williamson, seconded by Member D Cooper:   

That the Hibiscus and Bays Local Board:

a)      agree to fund, part-fund or decline each application received in Hibiscus and Bays Quick Response Round Two, listed in Table One.   

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Amount Allocated

QR1906-202

Caring Crew New Zealand

Community

Towards the purchase of 500 reusable water bottles for families in hospital.

$2,000.00

$0

QR1906-203

The Hibiscus Coast Elderly Peoples' Luncheon Club

Community

Towards the food and beverages for a Christmas luncheon.

$500.00

$  500.00

Non-alcoholic beverages only

QR1906-204

Auckland North Community and Development Incorporated

Community

Towards the venue hire and presenters’ fees to deliver three professional development workshops.

$1,724.00

$1,724.00

QR1906-205

Whangaparaoa Ladies Friendship Club

Community

Towards the bus hire costs for two day-trips to Birkenhead and Mangawhai.

$1,000.00

$0

Low alignment with the local board’s priorities

QR1906-210

Taiaotea Air Scouts

Community

Towards the purchase of six folding tables and six life jackets.

$1,990.00

$1,990.00

QR1906-211

Bays Youth Community Trust

Community

Towards the youth workers’ salaries.

$2,000.00

$2,000.00

QR1906-212

Coast Youth Community Trust Incorporated

Community

Towards the overall costs to run youth camps in 2019.

$2,000.00

$2,000.00

QR1906-216

Youthline Auckland Charitable Trust

Community

Towards a contribution of the triage clinical staff salary.

$2,000.00

$2,000.00

QR1906-224

Orewa Sea Scout Group

Community

Towards the purchase of new camping equipment.

$2,000.00

$2,000,00

QR1906-229

YMCA North Incorporated

Community

Towards the purchase of new audio-visual equipment for the recreation hall at Shakespeare Lodge.

$2,000.00

$2,000.00

QR1906-231

Alcohol Healthwatch Trust

Community

Towards the overall costs to conduct an audit and produce a report detailing external signage at off-license premises.

$1,850.00

$0

Ineligible in the scope of the community grants

QR1906-222

The Sustainable North Trust trading as Hibiscus Coast Zero Waste

Environment

Towards the construction costs of a wooden recycling station for the Whangaparaoa Library.

$760.00

Application withdrawn by applicant

QR1906-213

The Korean Society of Auckland

Events

Towards the North Shore Events Centre venue hire for Korean Day 2019.

$2,000.00

$2,000.00

QR1906-215

Hibiscus Coast Kindergarten

Events

Towards the costs to make the annual “Ducky Derby” a zero waste event.

$207.00

$  207.00

QR1906-206

Mairangi Bay Tennis Club

Sport and recreation

Towards the purchase of a court sweeper and three tennis nets.

$1,952.00

$1,952.00

QR1906-209

Torbay Sailing Club

Sport and recreation

Towards the purchase of six waterproof, high frequency radios for the Sir Peter Blake Torbay Regatta.

$1,723.00

$1,723.00

QR1906-218

The Browns Bay Racquets Club Incorporated

Sport and recreation

Towards coaching fees and the purchase of tennis balls for junior and senior social nights.

$1,550.00

$1,550.00

QR1906-219

Hibiscus Coast Softball Club Incorporated

Sport and recreation

Towards the purchase of a backstop net.

$2,000.00

$2,000.00

Nets to be chained to light poles or solid fixtures when not in use

QR1906-225

East Coast Bays and Districts Cricket Club Incorporated

Sport and recreation

Towards the coaching costs to deliver cricket programmes at the club and in local schools.

$2,000.00

$2,000.00

QR1906-226

Windsor Park Community and Multisport Hub Incorporated

Sport and recreation

Towards the project manager fees for the Windsor Park redevelopment project.

$2,000.00

$0

Low alignment with the local board’s priorities

Total Requested 

$33,256.00

$25,646.00

 

 

 

 

Resolution number HB/2018/186

MOVED by Member C Watson, seconded by Deputy Chairperson J Fitzgerald:  an amendment to application QR1906-202 Caring Crew New Zealand:

That the Hibiscus and Bays Local Board:

a)         approve the amount of $500 for application QR 1906-202 Caring Crew New Zealand

 

CARRIED

 

Resolution number HB/2018/187

MOVED by Member M Williamson, seconded by Member D Cooper:    

That the Hibiscus and Bays Local Board:

a)      agree to fund, part-fund or decline each application received in Hibiscus and Bays Quick Response Round Two, listed in Table One.    

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Amount Allocated

QR1906-202

Caring Crew New Zealand

Community

Towards the purchase of 500 reusable water bottles for families in hospital.

$2,000.00

$   500.00

QR1906-203

The Hibiscus Coast Elderly Peoples' Luncheon Club

Community

Towards the food and beverages for a Christmas luncheon.

$500.00

$  500.00

Non-alcoholic beverages only

QR1906-204

Auckland North Community and Development Incorporated

Community

Towards the venue hire and presenters’ fees to deliver three professional development workshops.

$1,724.00

$1,724.00

QR1906-205

Whangaparaoa Ladies Friendship Club

Community

Towards the bus hire costs for two day-trips to Birkenhead and Mangawhai.

$1,000.00

$0

Low alignment with the local board’s priorities

QR1906-210

Taiaotea Air Scouts

Community

Towards the purchase of six folding tables and six life jackets.

$1,990.00

$1,990.00

QR1906-211

Bays Youth Community Trust

Community

Towards the youth workers’ salaries.

$2,000.00

$2,000.00

QR1906-212

Coast Youth Community Trust Incorporated

Community

Towards the overall costs to run youth camps in 2019.

$2,000.00

$2,000.00

QR1906-216

Youthline Auckland Charitable Trust

Community

Towards a contribution of the triage clinical staff salary.

$2,000.00

$2,000.00

QR1906-224

Orewa Sea Scout Group

Community

Towards the purchase of new camping equipment.

$2,000.00

$2,000,00

QR1906-229

YMCA North Incorporated

Community

Towards the purchase of new audio-visual equipment for the recreation hall at Shakespeare Lodge.

$2,000.00

$2,000.00

QR1906-231

Alcohol Healthwatch Trust

Community

Towards the overall costs to conduct an audit and produce a report detailing external signage at off-license premises.

$1,850.00

$0

Ineligible in the scope of the community grants

QR1906-222

The Sustainable North Trust trading as Hibiscus Coast Zero Waste

Environment

Towards the construction costs of a wooden recycling station for the Whangaparaoa Library.

$760.00

Application withdrawn by applicant

QR1906-213

The Korean Society of Auckland

Events

Towards the North Shore Events Centre venue hire for Korean Day 2019.

$2,000.00

$2,000.00

QR1906-215

Hibiscus Coast Kindergarten

Events

Towards the costs to make the annual “Ducky Derby” a zero waste event.

$207.00

$  207.00

QR1906-206

Mairangi Bay Tennis Club

Sport and recreation

Towards the purchase of a court sweeper and three tennis nets.

$1,952.00

$1,952.00

QR1906-209

Torbay Sailing Club

Sport and recreation

Towards the purchase of six waterproof, high frequency radios for the Sir Peter Blake Torbay Regatta.

$1,723.00

$1,723.00

QR1906-218

The Browns Bay Racquets Club Incorporated

Sport and recreation

Towards coaching fees and the purchase of tennis balls for junior and senior social nights.

$1,550.00

$1,550.00

QR1906-219

Hibiscus Coast Softball Club Incorporated

Sport and recreation

Towards the purchase of a backstop net.

$2,000.00

$2,000.00

Nets to be chained to light poles or solid fixtures when not in use

QR1906-225

East Coast Bays and Districts Cricket Club Incorporated

Sport and recreation

Towards the coaching costs to deliver cricket programmes at the club and in local schools.

$2,000.00

$2,000.00

QR1906-226

Windsor Park Community and Multisport Hub Incorporated

Sport and recreation

Towards the project manager fees for the Windsor Park re-development project.

$2,000.00

$0

Low alignment with the local board’s priorities

Total Requested  

$33,256.00

$26,146.00

 

 

CARRIED

 

 

12

Trial of online voting at the 2019 local elections

 

Jeanette Johnston, Manager Election Planning and Yufei Pan, Election Planning Coordinator were in attendance.

It was noted that the officer advised the local board that a paper option will also be available.

 

MOVED by Chairperson J Parfitt, seconded by Member D Cooper:   

That the Hibiscus and Bays Local Board:

a)        tentatively supports the trial of online voting for the 2019 elections however it expresses some concern based on overseas experience regarding security and ease of use for voters

b)      requests that voter authentication and security must be the top priority for the trial and beyond suspicion, to ensure the authenticity of the electoral result

c)      requests that online voting must be designed to ensure that it is easy for voters to participate and prove their identity, while practically impossible for a third party to tamper with the result or vote illegally

d)      supports the targeting of a demographic or subset of votes to take part in the trial on the following basis:

i.           a broad demographic should be selected that can take part across the region and is not limited or overly represented in one ward or one local board area

ii.          suggests that voters with accessibility needs are a good subset of voters to participate in the trial as they may struggle with the current postal voting system

e)      requests that the Hibiscus and Bays Local Board area not be specifically targeted unless it is included in a trial that includes the entire Auckland region.

 

Resolution number HB/2018/188

MOVED by Member C Watson, seconded by Member G Holmes:   an amendment to clause e) as follows:

That the Hibiscus and Bays Local Board:

e)      support the local board area being included in the online voting trial for the 2019 election in the event the trial is supported by the Governing Body, and if inclusion of the Hibiscus and Bays Local Board area fulfils the demographic requirements necessary as outlined in the agenda report.

 

CARRIED

 

Resolution number HB/2018/189

MOVED by Chairperson J Parfitt, seconded by Member D Cooper:    

That the Hibiscus and Bays Local Board:

a)        tentatively supports the trial of online voting for the 2019 elections however it expresses some concern based on overseas experience regarding security and ease of use for voters

b)      requests that voter authentication and security must be the top priority for the trial and beyond suspicion, to ensure the authenticity of the electoral result

c)      requests that online voting must be designed to ensure that it is easy for voters to participate and prove their identity, while practically impossible for a third party to tamper with the result or vote illegally

d)      supports the targeting of a demographic or subset of votes to take part in the trial on the following basis:

i.          a broad demographic should be selected that can take part across the region and is not limited or overly represented in one ward or one local board area

ii.         suggests that voters with accessibility needs are a good subset of voters to participate in the trial as they may struggle with the current postal voting system

e)      support the local board area being included in the online voting trial for the 2019 election in the event the trial is supported by the Governing Body, and if inclusion of the Hibiscus and Bays Local Board area fulfils the demographic requirements necessary as outlined in the agenda report.

 

CARRIED

 

13

Local government elections 2019 – order of names on voting documents

 

Jeanette Johnston, Manager Election Planning and Yufei Pan, Election Planning Coordinator, were in attendance.

 

Resolution number HB/2018/190

MOVED by Member G Holmes, seconded by Chairperson J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      recommend to the Governing Body that candidate names on voting documents should be arranged in alphabetical order of surname.

CARRIED

 

 

14

Revocation of the Reserves Act 1977 Status over Long Bay Beach Road Reserve, 1045 Beach Road, Torbay

 

Gert van Staden, Community Lease Advisor was in attendance.

 

Resolution number HB/2018/191

MOVED by Chairperson J Parfitt, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)      endorse the revocation of the Reserves Act 1977 status of that parcel of land known as Section 1 SO 522319 in terms of Section 24 (1) of the Reserves Act 1977 as represented by the survey office plan (appended as Attachment A of the agenda report)

b)      direct staff to apply to the Department of Conservation requesting the proposed revocation be approved.

CARRIED

 

 

15

New Community Lease to Titoki Montessori School Incorporated at Stredwick Reserve, Torbay

 

Gert van Staden, Community Lease Advisor was in attendance.

 

Resolution number HB/2018/192

MOVED by Chairperson J Parfitt, seconded by Member C Bettany:  

That the Hibiscus and Bays Local Board:

a)      grant a new community lease to Titoki Montessori School Incorporated for part of the land and council-owned building comprising 680m2 (more or less) at Stredwick Reserve, 70 Stredwick Drive, Torbay described as Part Lot 1 Deposited Plan 46825 (Attachment A of the agenda report) subject to the following terms and conditions:

i)       term:  five years commencing 1 April 2018 with one five-year right of renewal and a final expiry date of 31 March 2028

ii)      rent:  $1.00 plus GST per annum if requested

iii)     maintenance fee: $500.00 plus GST per annum

iv)     that part of the land and council-owned building comprising 585m2 (more or less) to be granted under section 61(2A) of the Reserves Act 1977 (marked A on Attachment A of the agenda report)

 

v)      that part of the land comprising 95m2 (more or less) to be granted under section 73(3) of the Reserves Act 1977 (marked B on Attachment A of the agenda report)

vi)     all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012

b)      approve Titoki Montessori School Incorporated community outcomes plan as attached (Attachment B of the agenda report).

 

CARRIED

 

 

16

Application for Landlord Approval by the Manly Sailing Club Incorporated to Install a Boat Rack

 

Gert van Staden, Community Lease Advisor was in attendance.

 

Resolution number HB/2018/193

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      grant landlord approval to the Manly Sailing Club Incorporated for the installation of a boat rack on the following conditions:

i)          all work undertaken must in accordance with the Manly Sailing Club Incorporated’s formal application for landlord approval, the details of which are contained in Attachments A and B (of the agenda report)  

ii)         all work must be undertaken by qualified and professional trades-people with adequate public liability insurance

iii)        all work undertaken must be in accordance with the latest building codes and the screws are to be fixed into the timber wall studs

iv)        any work undertaken shall be controlled in a manner that protects the public from danger or undue inconvenience at all times. Any physical work must be carried out in accordance with the requirements of the Health and Safety at Work Act 2015 to ensure that appropriate safety measures are in place for the duration of the installation

v)         any damage to Manly Park shall, unless otherwise arranged, be repaired by council approved contractors to the satisfaction of the Area Manager, Operational Management and Maintenance, at the expense of the applicant

vi)        all necessary steps shall be taken to ensure that no other utility services are affected by the works and any such services shall be suitably protected

vii)       all work must be completed in a tidy, efficient, professional and timely manner

viii)      Manly Sailing Club Incorporated to provide council with the following after installation:

A)     a basic floor plan outlining where the boat rack is installed

B)     photographs of the improvement once installed

ix)        the landlord approval is valid for six (6) months from the date of issue.

 

CARRIED

 

17

Auckland Transport Update to Hibiscus and Bays Local Board November 2018

 

Ellen Barrett, Elected Member Relationship Manager was in attendance.

 

Resolution number HB/2018/194

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      receive the Auckland Transport November 2018 update report.

CARRIED

 

 

18

Auckland Council's Quarterly Performance Report: Hibiscus and Bays Local Board for Quarter One 2018/2019

 

Michelle Sanderson, Senior Local Board Advisor was in attendance for this item.

 

Resolution number HB/2018/195

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      receive the Auckland Council’s Quarterly Performance Report for the financial quarter ending 30 September 2018.

CARRIED

 

 

Councillor J Watson entered the meeting at 5.47pm

 

 

19

Draft Contributions Policy

 

Resolution number HB/2018/196

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      provide the following feedback on the draft Contributions Policy 2019 (the policy)

i)       generally supports the policy but notes that it has not had the opportunity to see or assess the public feedback on the policy to inform the local board feedback, and will not have that opportunity prior to the Governing Body making a decision to adopt the policy in December 2018.

ii)      note that, since development contributions can only account for the growth component of new infrastructure, there will never be enough contributions collected to fully fund the infrastructure our communities require

iii)     express concern that development contributions can be collected to fund swimming pools and other community infrastructure as it will spread the amount of funding that is collected over more community infrastructure, making necessary infrastructure harder to deliver within available budgets

iv)     note that council is still paying for infrastructure that is already built (such as major transport upgrades) which means development contributions that are collected now do not necessarily translate into new infrastructure; this issue is not well known or understood by the public

v)      request that council improve their communications with the public to better inform them what their development contributions are paying for in their local area (such as paying for infrastructure that is already built)

vi)     request that the policy be accompanied by greater transparency about where and what development contributions are paying for across the region

vii)      request that the policy be amended to allow council to take the maximum amount for reserve contributions that is permissible by law (7.5%) given the importance of open space and reserves and the high cost of these.

viii)     do not support the change of the timing for collection of development contributions to when code of compliance is issued as it will delay the collection of funding and have a flow on impact on the acquisition of open space which usually happens in the early stages of a development

ix)       reiterate previous feedback provided that Funding Areas need to be smaller to more accurately reflect the needs of growing communities.

CARRIED

 

 

24

Ward Councillors Update

 

Councillor John Watson was in attendance for this item.

 

Resolution number HB/2018/197

MOVED by Chairperson J Parfitt, seconded by Member M Williamson:   

That the Hibiscus and Bays Local Board:

a)      thank Councillor Watson for his update.

CARRIED

 

 

Councill W Walker entered the meeting at 6.00pm

 

 

Dinner break 6.00pm – 6.20pm

 

 

8          Deputations

 

8.1

Dog Park, - Hibiscus and Bays

 

Ms Claire Teirney was in attendance on behalf of the Hibiscus Coast Dog Training Club to make a presentation for a dog off lease area in a fenced dog park at Green Road Reserve.

A powerpoint presentation was provided.  A copy of the powerpoint presentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HB/2018/198

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)     thank Ms Teirney for her presentation on a dar park acessible to Hibiscus Coast residents at Green Road Reserve.

CARRIED

 

Attachments

a     21 November 2018 - Hibiscus and Bays Local Board, Item 8.1 - Dog Park, Hibiscus and Bays - presentation

 

 

8.2

Cars on Stanmore Bay Beach

 

Ms Claire Teirney was in attendance to make a presentation on vehicles on Stanmore Bay Beach.

A powerpoint presentation was given.  A copy of the powerpoint presentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HB/2018/199

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      thank Ms Teirney for her presentation on vehicles on Stanmore Bay Beach.

CARRIED

 

Attachments

a     21 November 2018 - Hibiscus and Bays Local Board Item 8.2 - Cars on Stanmore Bay Beach - presentation

 

 

Member G Holmes left the meeting at 7.00pm

 

 

8.3

Mairangi Bay Surf Life Saving Club

 

Michael Buck and Tony Sands from the Mairangi Bay Surf Life Saving Club were in attendance to address the matter of temporary storage facilities for the club.

Mr Buck said that despite assurances from Watercare over the years to rebuild the surf club’s boat shed as part of Watercare’s redevelopment project, Watercare has not confirmed this obligation.   The surf club would like support from the local board for Watercare to confirm this obligation.

The surf club also requests that the land vacated by the surf club’s boatshed and Watercare’s pump station be considered as the surf club’s permanent storage building location. 

A powerpoint presentation was provided.  A copy of the powerpoint presentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HB/2018/200

MOVED by Chairperson J Parfitt, seconded by Member C Bettany:  

That the Hibiscus and Bays Local Board:

a)      thank the representatives of the Mairangi Bay Surf Life Saving Club for their presentation.

 

CARRIED

 

Attachments

a     21 November 2018 - Hibiscus and Bays Local Board Item 8.3 - Mairangi Surf Life Saving Club - presentation  

 

 

 

9          Public Forum

 

9.1

Mairangi Bay Surf Life Saving Club

 

Sidmouth Street residents Tom and Sandie Gusscott spoke in support of the Mairangi Bay Surf Life Saving Club’s proposal.

A copy of the presentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Whitby Crescent resident Mr Grenville Purchase also spoke in support of the Mairangi Bay Surf Life Saving Club’s proposal.

 

Resolution number HB/2018/201

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)        thank Mr and Mrs Gusscott and Mr Purchase for their presentations.

CARRIED

 

Attachments

a     21 November 2018 - Hibiscus and Bays Local Board, Item 9.1 - Mairangi Bay Surf Life Saving Club - presentation notes  

 

 

20

Auckland Regional Pest Management Plan consultation feedback and recommended changes

 

Resolution number HB/2018/202

MOVED by Chairperson J Parfitt, seconded by Member C Bettany:  

That the Hibiscus and Bays Local Board:

a)      receive a summary of consultation feedback from Hibiscus and Bays residents on the Proposed Auckland Regional Pest Management Plan

b)      provide the following feedback on the recommended changes to the Proposed Regional Pest Management Plan (the Plan) based on consultation feedback:

i)        note that most respondents from Hibiscus and Bays Local Board area supported the Plan

ii)       support the increased control of pest plants and animals in parks and the intention to provide community groups with funding and other assistance to implement the Plan in our parks

iii)      support the community feedback suggesting the need for substantial public communications and engagement to encourage landowners to recognize and voluntarily remove pest plants, supported by enforcement when required

iv)      agree with the Plan’s focus on addressing Kauri Dieback, and further requests that more attention is given to Hibiscus and Bays Local Board areas that don’t currently exhibit symptoms of this disease in order to avoid the disease spreading in the future

v)       support urban management of possum control in high ecological value parks, and strategically important urban areas

iv)      request that cats should only be live-trapped, in clearly defined areas that have been widely publicised, and that any cats caught are checked for microchips and returned to their owners

v)      request council work on a communications plan to address the need for micro-chipping cats and controlling their access to predator free locations.

CARRIED

 

21

Feedback on proposed topics for inclusion in the Auckland Water Strategy

 

Resolution number HB/2018/203

MOVED by Chairperson J Parfitt, seconded by Member C Bettany:   

That the Hibiscus and Bays Local Board:

a)         provide the following feedback on the proposed topics for inclusion in the Auckland Water Strategy (Attachment A of the agenda report):

i)       support the proposed vision, and values, in the strategy

ii)      agree that the “issues identified to be addressed in the strategy” captures the categories that are of greatest concern to the local board

iii)     support the draft processes and principles

iv)     request that the proactive monitoring of streams and waterways be made a “process we need to work on” in the strategy in order to proactively track the sedimentation and water pollution caused by development and other earthwork intensive activities, especially affecting the Okura, Weiti and Orewa estuary areas

v)      suggest that working with other councils and central government should also be a guiding principle as Auckland Council cannot address some water issues alone

b)      note that local board feedback on proposed topics for inclusion in the Auckland Water Strategy will be included in a report to the Environmental and Community Committee in December 2018, seeking approval of the draft Auckland Water Strategy discussion document for public consultation in early 2019.

CARRIED

 

 

22

New road names in the 38 Moffat Limited subdivision at 38A Moffat Road, Red Beach

 

Resolution number HB/2018/204

MOVED by Deputy Chairperson J Fitzgerald, seconded by Member C Watson:  

That the Hibiscus and Bays Local Board:

a)      approve the name Odlin Lane for the new commonly owned access lots in the 38 Moffat Limited subdivision at 38A Moffat Road, Red Beach, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A to the agenda report.

CARRIED

 

 

23

New road names in the Changda International New Zealand Limited subdivision at 44a Sunnyheights Road, Orewa

 

Resolution number HB/2018/205

MOVED by Deputy Chairperson J Fitzgerald, seconded by Member C Watson:  

That the Hibiscus and Bays Local Board:

a)        approve the following new names for the Changda International New Zealand Limited subdivision at 44a Sunnyheights Road, Orewa, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A to the agenda report:

 

Road/Lane Number

Name

1

Pacific Heights Road

3

Makomako Drive

5

Matangi View Drive

6

Rockpool Road

7

Libertia Lane

9

Kokoru Street

10

Gulfstream Drive

12

Waimāru Lane

13

Cobalt Sea Lane

14

Ringi Lane

17

Kawau Close

19

Rerekapua Lane

20

Te Wai Terrace

21

Sapphire Sea Road

22

Tahu Moana Road

23

Azure Ocean Road

24

Moana Vista Lane

25

Cabbage Tree Lane

26

Brookhaven Lane

27

Karaka Tree Lane

28

Taurepo Way

 

CARRIED

 

 

25

Governance Forward Work Calendar

 

Resolution number HB/2018/206

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      receive the Governance Forward Work Calendar.

CARRIED

 

 

26

Record of Workshop Meetings

 

Resolution number HB/2018/207

MOVED by Member C Bettany, seconded by Member D Cooper:  

That the Hibiscus and Bays Local Board:

a)      Endorse the records of the workshop meetings held on 11 and 25 October and 1 November 2018.

CARRIED

  

 

27        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

28        Procedural motion to exclude the public

Resolution number HB/2018/208

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

b)      agree that Wendy Rutherford, Principal Policy Analyst be permitted to remain for Confidential Item C1 Acquisition of land for open space – Silverdale after the public has been excluded, because of her knowledge of the subject, which will help the Hibiscus and Bays Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Acquisition of land for open space - Silverdale

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the council seeks to acquire for opens space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

7.41pm            The public was excluded.

 

 

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

7.49pm            The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Acquisition of land for open space - Silverdale

 

Resolution number HB/2018/209

MOVED by Deputy Chairperson J Fitzgerald, seconded by Member M Williamson:  

That the Hibiscus and Bays Local Board:

Restatement

e)      confirm that there be no restatement of this confidential report, attachments or resolutions for the acquisition of land for public open space at Silverdale until settlement of the purchases, and only then is the resolution to be restated.

  

 

7.49 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................