Henderson-Massey Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Henderson-Massey Local Board held in the Council Chamber, Henderson Civic Centre, 6 Henderson Valley Road, Henderson on Tuesday, 20 November 2018 at 4.00pm.

 

present

 

Deputy Chairperson

Peter Chan, JP

Presiding

Members

Paula Bold-Wilson

 

 

Brenda Brady, JP

 

 

Warren Flaunty, QSM

 

 

Will Flavell

 

 

Matt Grey

 

 

Vanessa Neeson, JP

 

 

 

ABSENT

 

Chairperson

Shane Henderson

 


Henderson-Massey Local Board

20 November 2018

 

 

 

1          Welcome/Prayer

 

Member Neeson opened the meeting in prayer.

 

2          Apologies

  

Resolution number HM/2018/166

MOVED by Deputy Chairperson P Chan, seconded by Member B Brady:  

That the Henderson-Massey Local Board:

a)         accept the apology from Chairperson Shane Henderson for absence.

 

CARRIED

 

3          Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The following are declared interests of elected members of the Henderson-Massey Local Board:

 

BOARD MEMBER

ORGANISATION

POSITION

Updated

Shane Henderson (Chairman)

Waitakere Licensing Trust

Waitakere Badminton

Waitemata Seagulls Rugby League

Colwill School

Elected Member

Patron

Board Member

Trustee

21 August 2018

Peter Chan, JP

(Deputy Chairman)

Cantonese Opera Society of NZ
Asian Leaders Forum
NZ-Hong Kong Business Association
NZ-China Business Association
Auckland Chinese Environment Protection Association (ACEPA)

Whau Coastal Walkway Trust

Member
Member
Member
Member
Advisor 

 

Trustee

21 Feb 2017

5 June 2018

Brenda Brady, JP

Safer West Community Trust

Trustee

17 April 2018

Matt Grey

West Auckland Youth Development Trust

Billy Graham Youth Foundation

Director and Board Member

Affiliate

17 July 2018

 

 

16 October 2018

Paula Bold-Wilson

Community Waitakere

Unitec Institute of Technology

Board member

Employee

17 April 2018

Vanessa Neeson, JP

Village Green Quilters

Ranui Advisory Group 

Member

Chairperson

17 April 2018

Warren Flaunty, QSM

NorSGA Properties
The Trusts Community Foundation Ltd

Life North West Pharmacy

Waitemata District Health Board
Waitakere Licensing Trust
Massey Birdwood Settlers Ass.
Taupaki Residents & Ratepayers Association

Henderson Rotary

Director
Director
Director

Elected Member
Elected Member
Member
Member

Member

17 April 2018

5 June 2018

18 Sep 2018

 

 

 

 

 

 

Will Flavell

Te Atatū Tennis Club

Asia New Zealand Leadership Network

Rutherford College

Waitākere Literacy Board

Board Member

Member

Employee

Board Member

15 Nov 2016

 

4          Confirmation of Minutes

 

Resolution number HM/2018/167

MOVED by Member B Brady, seconded by Member W Flavell:  

That the Henderson-Massey Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 16 October 2018, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Ward Councillors’ Update

a)           There was no Ward Councillors update

 

8          Deputations

 

8.1

Deputation: Waitakere Bears Club and opportunity at Royal Reserve

 

Resolution number HM/2018/168

MOVED by Member V Neeson, seconded by Member M Grey:  

That the Henderson-Massey Local Board:

b)        receive deputation from Brian Welts from Waitakere Bears club on advocacy for constructing a senior baseball and junior multi-sport diamonds on Royal Reserve.

c)         request that staff investigate with urgency options for an additional location for Waitakere Bears.

CARRIED

 


8.2

Deputation: Ranui Touched Community Project

 

Resolution number HM/2018/169

MOVED by Member V Neeson, seconded by Member P Bold-Wilson:  

That the Henderson-Massey Local Board:

a)         receive the deputation from Pat Green from Touch New Zealand.

b)request staff investigate options for supporting the Ranui Touched Community project.

CARRIED

 


 

 

9          Public Forum

           

9.1

Steve McDonald from Grey Power

 

Mr McDonald thanked the local board for the grant to Grey Power and also invited the board to its Annual General Meeting on 6 December at Swanson RSA.

 

Resolution number HM/2018/170

MOVED by Member P Bold-Wilson, seconded by Member B Brady:  

That the Henderson-Massey local board:

a)    receive public forum submission from Mr. McDonald and and thank him for his submission.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

Precedence of Business

Resolution number HM/2018/171

MOVED by Deputy Chairperson P Chan, seconded by Member B Brady:  

That the Henderson-Massey Local Board:

a)    agree that Item 16, 17, 24 and 15 be accorded precedence at this time, in the order mentioned.

CARRIED

 

16

Trial of online voting at the 2019 local elections

 

Resolution number HM/2018/172

MOVED by Member B Brady, seconded by Member W Flavell:   

That the Henderson-Massey Local Board:

a)    notes that Auckland Council has entered into a collaborative agreement with eight other councils to work together towards an online voting trial for the 2019 local body elections.

b)    endorses the trial of online voting as tool to enable local democracy, noting that postal voting is still an option for all voters.

c)    endorses the principle of including voters in the trial that are most disproportionately impacted in their ability to participate with the sole postal method

d)    endorses the online voting subset including a combination of geographical areas at a local board level and overseas voters and people with a disability

e)    notes that the number of local boards involved in the trial will be determined by the size of the subset, yet to be confirmed by the Minister of Local Government, and the representativeness of the local board areas combined to the overall voting population

CARRIED

 

Secretarial note: This motion was carried by a show of hands. 4 for the motions and 3 against the motions.

Member P Chan, Member W Flaunty and Member V Neeson requested that their vote against the motion be recorded.

 

 

 

Resolution number HM/2018/173

MOVED by Member M Grey, seconded by Member B Brady:  

That the Henderson-Massey Local Board:

f.      recommends that voters in the Henderson-Massey Local Board be considered for the online voting trial.

CARRIED

 

Secretarial note: This motion was carried by a show of hands. 4 for the motions and 3 against the motions.

Member P Chan, Member W Flaunty and Member V Neeson requested that their vote against the motion be recorded.

 

17

Local government elections 2019 – order of names on voting documents

 

Resolution number HM/2018/174

MOVED by Member W Flaunty, seconded by Member M Grey:  

That the Henderson-Massey Local Board:

a)      recommend to the Governing Body that candidate names on voting documents should be arranged in alphabetical order of surname.

CARRIED

 

24

Regional Facilities Auckland - Quarterly Report

 

Resolution number HM/2018/175

MOVED by Member V Neeson, seconded by Member B Brady:   

That the Henderson-Massey Local Board:

a)      notes the Regional Facilities Auckland Fourth Quarter Report.

CARRIED

 

15

Naming of Westgate Multi-purpose hub and Kelston Community Centre by Mana Whenua

 

Resolution number HM/2018/176

MOVED by Member B Brady, seconded by Member M Grey:  

That the Henderson-Massey Local Board:

a)      invite mana whenua to gift a Māori name and narrative for Westgate Multi-purpose hub including room naming.

b)      invite mana whenua to gift a Māori name and narrative for the Kelston Community Centre, including room naming

c)      note the Te Kete Rukuruku programme, including the Māori naming of parks and places supports the visibility of te reo Māori and seeks to capture and tell the unique Māori stories of Henderson-Massey and Tāmaki Makaurau

d)      note staff will bring a further report to the local board for approval of the names gifted.

CARRIED

 

11

Auckland Transport Update Report for the Henderson-Massey Local Board - November 2018

 

Resolution number HM/2018/177

MOVED by Member V Neeson, seconded by Member W Flaunty:  

That the Henderson-Massey Local Board:

a)      receive the report entitled Auckland Transport Update to the Henderson-Massey Local Board – November 2018.

b)      request Auckland Transport to prepare a Rough Order of Cost to scope out Rathgar Road and Surrounding Area Proposed Residential Management Plan to enable furture speed reduction to 40km/hr for the Local Board to consider as part of their Local Board Transport Fund.

CARRIED

 

12

New road names in the Sonn Group Limited subdivision at 41 – 57 Fred Taylor Drive, Massey.

 

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a)       approve six new road names and an extension of an existing road name for the subdivision being undertaken by Sonn Group Limited at 41 – 57 Fred Taylor Drive, Massey in accordance with section 319(1)(j) of the Local Government Act 1974 as following:

i)          Road 1 - Te Māra Road

ii)        Road 3 - Pua Street

iii)       Road 4 - Spring Garden Avenue

iv)       Road 5 - Bougain Avenue

v)        Road 6 - Whauwhau Avenue

vi)       Road 7 - Foxglove Road

 

13

Road Name Approval: New Private Road at 4-6 Border Road and 169, 173-175 Henderson Valley Road, Henderson.

 

Resolution number HM/2018/178

MOVED by Member V Neeson, seconded by Member B Brady:  

That the Henderson-Massey Local Board:

a)     approve the name Fetu Oso Lane for the new private road (JOAL) created by way of a subdivision at 4-6 Border Road and 169, 173-175 Henderson Valley Road, Henderson, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60302236, SUB60302250, and LUC60302238).

CARRIED

 


 


14

Henderson-Massey Quick Response, Round Two 2018/2019 grant applications

 

Resolution number HM/2018/179

MOVED by Member W Flaunty, seconded by Member M Grey:  

That the Henderson-Massey Local Board:

a)      agree to fund, part-fund or decline each application in the Quick Response, Round Two 2018/2019 grant applications as outlined in Table One:

Table One: Henderson-Massey Quick response Round Two 2018/2019 applications

Application ID

Organisation

Funding request

Amount allocated

QR1905-201

Adventure Specialties Trust

Towards purchase of surfboards and snorkel sets for Adventure Specialties Trust.

$2,000.00

QR1905-203

BokashiMimizu Limited

Towards purchase of twenty hungry bins.

$0.00

QR1905-206

Waitakere Japanese Supplementary School

Towards venue hire costs for the Waitakere Japanese Supplementary School after-school programme for Term One, 2019.

$500.00

QR1905-209

Glendene Community Society Incorporated

Towards costs of the newsletter, koha for the fire brigade, face-painters, sausages, entertainment and bouncy castle for the 2018 Glendene Santa Run.

$1,931.00

QR1905-213

Neuro Connection Foundation

Towards costs to upgrade the disability toilet with a new vanity including replacement of separate hot and cold water taps.

$1,126.00

QR1905-214

Corban Estate Arts Centre

Towards costs for artists koha, workshop materials and life drawing models and workshop tutors, for the Fijian Heritage Artist talk and workshops for the period 23 February 2019 to 23 March 2019.

$1,214.00

QR1905-216

Youthline Auckland Charitable Trust

Towards telecommunication costs for the Youthline National Helpline for the period 1 December 2018 to 30 November 2019.

$2,000.00

Application ID

Organisation

Funding request

Amount allocated

QR1905-220

Blue Light Ventures Incorporated

Towards book and distribution costs for 900 “Bryan and Bobby” community safety books for distribution to year three and four pupils across ten primary schools in the Henderson-Massey Local Board area in December 2018.

$1,565.22

Total

 

 

$10,336.22

 

CARRIED

 

18

Draft Contributions Policy

 

Resolution number HM/2018/180

MOVED by Member B Brady, seconded by Member M Grey:  

That the Henderson-Massey Local Board:

a)    support the draft Contributions Policy progressing to public consultation.

CARRIED

 

19

Auckland Regional Pest Management Plan consultation feedback and recommended changes

 

Resolution number HM/2018/181

MOVED by Member M Grey, seconded by Deputy Chairperson P Chan:  

That the Henderson-Massey Local Board:

a)         receive a summary of consultation feedback from Henderson-Massey residents on the Proposed Auckland Regional Pest Management Plan.

b)        support the recommended changes to the Proposed Regional Pest Management Plan based on consultation feedback.

CARRIED

 


20

Future of the septic tank pumpout service

 

Resolution number HM/2018/182

MOVED by Member W Flaunty, seconded by Member W Flavell:  

That the Henderson-Massey Local Board:

a)         support the proposal that Auckland Council consult in the draft Annual Plan 2019/2020 on ending the three-yearly septic tank pumpout service and associated targeted rate.

b)         support the delivery through the water quality targeted rate of a regional proactive compliance monitoring programme, based on the Waiheke model, for on-site wastewater systems across Auckland

CARRIED

 

21

Auckland Council’s Quarterly Performance Report: Henderson-Massey Local Board for quarter one

 

Resolution number HM/2018/183

MOVED by Member M Grey, seconded by Member P Bold-Wilson:  

That the Henderson-Massey Local Board:

a)      receive the performance report for the financial quarter ending 30 September 2018.

CARRIED

 

22

Allocation of 2018/2019 discretionary opex

 

Resolution number HM/2018/184

MOVED by Member P Bold-Wilson, seconded by Deputy Chairperson P Chan:  

That the Henderson-Massey Local Board:

a)      Allocate a total of $13,000 from the Community Response Fund to the following groups:

i.   $5,000 to Waitakere Central Community Arts Council to assist with costs for two annual exhibitions.

ii.  $3,000 to Papaya Stories to provide a series of street events in Henderson-Massey.

iii. $5,000 to the West Auckland Historical Society to develop activities during the Henderson Anniversary in 2019.

b)      Allocate $7,000 from the Community Response Fund to commission an independent contamination report on Matipo Reserve in Te Atatu Peninsula.

CARRIED

 

23

Henderson-Massey Local Board 2017-2020 Progress Report

 

Resolution number HM/2018/185

MOVED by Member P Bold-Wilson, seconded by Member V Neeson:  

That the Henderson-Massey Local Board:

a)      receive the Henderson-Massey Local Board Plan 2017 - 2020 Progress Report (October 2017– October 2018).

CARRIED

 

25

Confirmation of workshop records

 

Resolution number HM/2018/186

MOVED by Member V Neeson, seconded by Member M Grey:  

That the Henderson-Massey Local Board:

a)      receive the records of workshops held on:

                i)       2 October 2018

               ii)       9 October 2018

             iii)       18 October 2018

             iv)       23 October 2018

CARRIED

 

 

26

Governance forward work calendar - November 2018

 

Resolution number HM/2018/187

MOVED by Deputy Chairperson P Chan, seconded by Member W Flavell:  

That the Henderson-Massey Local Board:

a)      receive the governance forward work calendar for November 2018, as set out in Attachment A to this agenda report.

CARRIED

  

 

27        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

6.12 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................