I hereby give notice that an ordinary meeting of the Howick Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 19 November 2018

6.00pm

Howick Local Board Meeting Room
Pakuranga Library Complex
7 Aylesbury Street
Pakuranga

 

Howick Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

David Collings

 

Deputy Chairperson

Katrina Bungard

 

Members

Garry Boles

 

 

Jim Donald, JP

 

 

John Spiller

 

 

Mike Turinsky

 

 

Adele White

 

 

Bob Wichman

 

 

Peter Young, JP

 

 

(Quorum 5 members)

 

 

 

Vilecea Naidoo

Democracy Advisor

 

9 November 2018

 

Contact Telephone:  021 569 643

Email: vilecea.naidoo@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Howick Local Board

19 November 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Chairperson's Report                                                                                                    7

12        Councillor Update                                                                                                          9

13        Auckland Transport November 2018 update to the Howick Local Board             11

14        Trial of online voting at the 2019 local elections                                                     19

15        Local government elections 2019 – order of names on voting documents         33

16        Draft Contributions Policy                                                                                          43

17        Auckland Regional Pest Management Plan consultation feedback and recommended changes                                                                                              55

18        Feedback on proposed topics for inclusion in the Auckland Water Strategy     65

19        Howick Local Board 3 year engagement strategy November 2018                       83

20        Howick Local Grant, Round Two 2018/2019 Grant Applications                           97

21        Mangemangeroa Reserve & Valley Walkway - LDI Opex Funding Request       177

22        New road names in the subdivision at 80 Castlebane Road, Flat Bush             183

23        New Lease - Howick Brass Incorporated at 90R Wellington Street, Howick      193

24        Auckland Council's Quarterly Performance Report: Howick Local Board for quarter one                                                                                                                               193

25        Urgent Decisions                                                                                                       207

26        Local board resolution responses and information report                                  213

27        Additions to the 2016-2019 Howick Local Board meeting schedule                   215

28        Governance Forward Work Calendar                                                                      217

29        Workshop Records                                                                                                    225  

30        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Howick Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 15 October 2018, as true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Howick Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Howick Local Board

19 November 2018

 

 

Chairperson's Report

 

File No.: CP2018/21306

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       This item gives the Chairperson an opportunity to update the Board on any announcements and note the Chairperson’s written report.

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      note the Chairperson’s verbal update and written report.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Vilecea Naidoo - Democracy Advisor

Authoriser

Nina Siers - Relationship Manager

 


Howick Local Board

19 November 2018

 

 

Councillor Update

 

File No.: CP2018/21310

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       An opportunity for the Ward Councillor to update the Board on regional matters of interest.

2.       A period of time (10 minutes) has been set aside for the Ward Councillor to update the Board on regional matters.

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      note the verbal and written report from Councillor Sharon Stewart and Councillor Paul Young.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Vilecea Naidoo - Democracy Advisor

Authoriser

Nina Siers - Relationship Manager

 


Howick Local Board

19 November 2018

 

 

Auckland Transport November 2018 update to the Howick Local Board

 

File No.: CP2018/21243

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update to the Howick Local Board (HLB) on transport related matters in their area, including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2.       A decision is not required this month but the report contains information about the following:

·   The wider ‘context’ involving a summary of the strategic projects or issues effecting the HLB’s Area including information about the Road Safety and Speed Management Programme

·   An update on the Local Board Transport Capital Fund (LBTCF). 

·   Progress on HLB advocacy initiatives.

·   A summary of consultation about future Auckland Transport activities is included as an attachment.

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      receive the Auckland Transport November 2018 update report.

 

 

Horopaki / Context

3.       Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. Auckland Transport reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within, and on behalf of, their local communities.

4.       Auckland Transport continues to deliver a number of strategic projects in the HLB area, as discussed below.

Airport to Botany Rapid Transport Network

5.       A key part of Auckland Transport’s public transport strategy is the plan to provide an east-west ‘Rapid Transit Network’ that links Auckland Airport with Botany via Manukau.   This project involves the New Zealand Transport Agency, Auckland Airport and Auckland Transport working together over a number of years to plan and build a bus or light rail link between these points.  

6.       Since briefing southern local boards in September, Auckland Transport has been analysing the merits of a shortlist of routes.  When this work is complete the information will be workshopped with a cluster meeting of local board members and then the public will be asked for feedback. 

7.       Auckland Transport and the project will provide HLB with information about the process and opportunities to engage further. This project is strategically significant for Howick providing east-west connectivity from the terminus of the AMETI Eastern Busway at Botany.  This will allow easier commuting from places like Panmure, Pakuranga and Howick to jobs in Manukau or at the Airport.  Likewise, when complete it will allow tourists to move in the opposite direction. 

AMETI - Eastern Busway

8.       AMETI – Eastern Busway is a very large project that will build New Zealand’s first urban busway providing congestion free ‘bus only’ lanes for commuters running from Panmure Station all the way to Botany. When it is completed, people will be able to commute easily and quickly from Botany to Panmure and vice versa.

 

9.       Recently, work started removing 61 properties on the AMETI - Eastern Busway route. Auckland Council owns all of the properties and they are between Panmure and Pakuranga. Removal of properties on the northern side of Lagoon Drive and Pakuranga Road will finish by early next year, enabling the main construction to start in March or April 2019.

 

10.     Fences are installed around the first properties to be removed at the corner of Pakuranga Road and Ti Rakau Drive and security and safety measures have been put in place to secure the other properties during demolition work.

 

11.     Auckland Transport and Panuku have been working closely with social and housing organisations to ensure a smooth transition for tenants of these properties and neighbouring residents.

 

12.     Work will continue for approximately two years. Parts of Lagoon Drive and Pakuranga Road will be widened to create a dedicated, congestion-free busway, similar to the Northern Busway.  Panmure Roundabout will become a safer signalised intersection; there will be new cycle and walking paths, improved public spaces and reserves, a second bridge across Tamaki River and several intersection upgrades.  

Road Safety and Speed Management

13.     Road safety across Auckland, and in the HLB area, has got worse over the last five years for a variety reasons, including population growth, new demands on the road network, and more people walking, cycling and motorcycling.

14.     Central government recently committed to deliver a new road safety strategy as outlined in the Government Policy Statement on Land Transport. Auckland Transport is supporting this by moving to a Vision Zero approach to traffic safety.

15.     Auckland Transport’s Board and Executive Leadership Team have recently endorsed an increased three-year investment in road safety engineering, a Speed Management Plan and behaviour change activities to reduce road trauma, including in the HLB area.

16.     Senior Auckland Transport staff briefed the HLB and the first part of the project is a number of speed reductions, which were previously planned and are now being fast-tracked. In the HLB area Auckland Transport are implementing a school zone speed limit outside Elim Christian College Junior Campus on Golfland Drive. A speed limit of 40km/h will apply to parts of:

·   Golfland Drive. 

·   Corta Bella Place. 

 

17.     The 40km/h speed limit will apply during drop-off and pick-up times on days when the school is open. At all other times the existing 50km/h speed limit will apply. This is a relatively minor change to improve safety near the school.

18.     On the Auckland Transport web site there is lots of detailed information about the whole plan - https://at.govt.nz/projects-roadworks/reducing-speed-limits/

Quarterly report on Auckland Transport projects and activities

19.     Information about Auckland Transport’s activities over the past quarter (January – March 2018). Is included as Attachment’s A and B:

·   Attachment A –Auckland Transport Activity Report.

·   Attachment B –AT School Community Transport

 

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund

20.     The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

·   Be safe.

·   Not impede network efficiency.

·   Be in the road corridor (although projects running through parks may be considered if they support a transport outcome).

21.     The fund allows local boards to build transport focused local improvements in their areas. HLB’s total funding in this term is approx. $3.8 million (including new money allocated during the recent council budget process and shown in the ‘Financial Summary’). The following table provides an overall summary of the current LBTCF position, including the increased LBTCF approved by council and applying from 1 July 2018.

 

Table 1: Howick LBTCF Financial Summary

 

22.     At the October HLB monthly public meeting new work was authorised and is listed in the table below. 

23.     The current projects that the HLB are working on are also summarised in the table below:

 

 

 

 

 

 

Table 2: Local Board Transport Capital Fund Projects

General Overview

Project

Current Status

Discussion

Half Moon Bay Ferry Pier and Bus Turnaround

 

Completed.

Howick Village Centre Plan

 

Supporting the Howick Village Centre Plan.

Cascades Walkway

 

Building a footpath on Cascade Road that will provide access under the bridge on the western edge of the golf course to the walking track that follows the stream.

Aviemore Drive Pathway

 

Building a walking and cycling pathway in reserve land running parallel with Aviemore Stream.

Information Plinth at Half Moon Bay

 

Installing a visitor information plinth at Half Moon Bay.

Footpath on The Parade

 

Raising the height of the footpath in the section ‘The Parade’ roughly opposite Numbers 15-19, to improve pedestrian amenity and to help prevent inundation during storms

Botany Downs Secondary College Crossing

 

Improving the ability for Botany Downs Secondary School pupils to cross Chapel Road

Notes: A ‘traffic light’ code is used to summarize the status of projects. The colours are used as follows:

Green – Project progressing ‘on time’ and on budget.

Orange – An issue has been identified that may need to be resolved.

Red - An major issue has been identified that needs to be resolved.

 

Detailed Project Progress Report

Half Moon Bay Ferry Terminal

Completed. 

Howick Village Centre Plan

On 20 August 2018, the HLB decided to support ‘detailed design’ and authorised use of up to $ 400,000 to plan and design the transport-orientated aspects of the project.

A HLB Steering Group will lead the work, and a Council funded project manager will manage delivery.

On Tuesday 6 November 2018 Auckland Council staff will provide a brief about the project to the HLB.

Cascades Walkway

On 20 August 2018, HLB approved construction of the project based on a Firm Cost Estimate of $ 389,698

A rough timeline for the project is below:

·   Consent submitted soon. 

·   By the end of 2018, the tender documents will be ready.

·   By the end of January the tender process will start.

·   Auckland Transport aims to award the tender by 2018.

·   The plan is construction will start in March 2018.

The project team are also investigating the cost of building a footpath from the new walkway to the nearest bus stop. If the cost of the pathway can be absorbed within, the project it will be if not the HLB will need to authorise an increase in funding.

Aviemore Drive Pathway

Auckland Transport is still considering this project and a ‘Rough Order of Cost’ will be provided as soon as possible.

Information Plinth at Half Moon Bay

 The Signage Team and AT Metro are supportive of this project.  The map produced by Howick Tourism was developed at the request of the HLB and was not paid for by Auckland Transport but is being displayed for a time on the existing Auckland Transport noticeboards at the terminal.  This is a temporary solution agreed with Howick Tourism. A plinth with similar information is a permanent solution that the HLB may wish to consider. There is space in the area and a Rough Order of Cost is approx. $ 8,000.  This is subject to considerable variation depending on the information displayed and the location.  

Footpath on The Parade

This project was authorised last month and there is nothing significant to report at this time.

Botany Downs Secondary College Crossing

This project was authorised last month and there is nothing significant to report at this time.

 

Local board advocacy

24.     The following table provides a summary of progress made towards the HLB’s ‘Advocacy Initiatives’. 

 

Table 3: Howick Advocacy Initiative Summary

Advocacy Initiative

Key Initiative

Status

A well-integrated efficient public transportation system

Advocate to Auckland Transport to maintain and upgrade existing transportation systems, including improving safety at congestion hot spots.

 

Since the last report Auckland Transport has supported this ‘Key Initiative’ by:

·      AMETI – Eastern Busway demolition of houses on property to be used started

·      The Airport – Botany project continues to progress. Local Boards have been briefed and a business case is expected by the end of 2018

Well designed and quality development in Howick

 

Continue to partner with Auckland Transport to develop the Half Moon Bay area as a transport hub

Auckland Transport has finished the ferry terminal.

HLB are planning to fund the installation of tourist signage at the terminal.

Continue to develop integrated planning solutions which co-ordinate the planning, design and management of public spaces

Auckland Council is leading the project and Auckland Transport staff are liaising to develop the Howick Village Centre Plan.

Parks and open spaces allow for a wide variety of recreational activities.

Continue to extend existing walkways and cycle ways, including informative signage.

Construction of a walking and cycling path that will provide access from Cascades Road to the Cascades Walkway has been authorised. .

 

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Auckland Transport consultations

25.     Over the last reporting period, Auckland Transport has invited the local board to provide their feedback on two proposals. Details are recorded with feedback received in Attachment C.

Traffic Control Committee resolutions

26.     Traffic Control Committee (TCC) decisions are normally report in this section of the report but in October 2018 there were no resolutions passed in Howick.

Tauākī whakaaweawe Māori / Māori impact statement

27.     In this reporting period one project has required iwi liaison. The Cascades Walkway Project.

28.     Auckland Transport has identified and contacted relevant iwi and will involve iwi in the design process if the HLB decides to continue with this project. 

Ngā ritenga ā-pūtea / Financial implications

29.     The status of the Local Board Transport Capital Fund (LBTCF) is still the most significant financial implication this month. When the Rough Orders of Cost are provided there will be some significant implications but there is still a significant amount of money in this fund. Approx. $ 3.1 million.

Ngā raru tūpono / Risks

30.     The proposed decision to receive the report has no risks. Auckland Transport has risk management strategies in place for all of its projects.

31.     The large amount of LBTCF (approx. $3.1 million) still unallocated is a risk. This is a large a sum of money to allocate within the short time until the next local body election.  It may be possible to allocate some of it but delivery of projects within this period is unlikely.

32.     Previously, Auckland Transport has suggested that the HLB consider steps to mitigate the risk of money being spent without due consideration, including a ‘freeze’ on use of the fund.

33.     A ‘freeze’ would provide Auckland Council and Auckland Transport staff to start planning for the next term in a measured manner based on firm figures. This would allow for the development of high quality advice for the next HLB. The logistics of delivering a considerably larger than planned work programme in the 2019-21 electoral term could be planned, in advance as opposed to trying to allocate funds late in this term on projects that may not be delivered.

Ngā koringa ā-muri / Next steps

34.     Auckland Transport will provide another update report to the local board next month.

35.     With regard to the risks and mitigation measures discussed in the ‘Ngā raru tūpono / Risks’ section of this report Auckland Transport will discuss this suggestion with the HLB and if it is supported will then draft a decision report.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Auckland Transport Activity Report (Under Separate Cover)

 

b

AT School Community Transport (Under Separate Cover)

 

c

Summary of Consultation Information Sent to the Howick Local Board in October/ November 2018 (Under Separate Cover)

 

     

Ngā kaihaina / Signatories

Author

Ben Stallworthy – Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager

Nina Siers - Relationship Manager

 


Howick Local Board

19 November 2018

 

 

Trial of online voting at the 2019 local elections

 

File No.: CP2018/20744

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek local board feedback on:

·   the trial of online voting at the 2019 local elections

·   the subset of voters to participate in the online voting trial.

Whakarāpopototanga matua / Executive summary

2.       The postal system is declining. The frequency of postal deliveries is decreasing and the cost of sending mail is surging. An alternative method to postal voting must be put in place to secure the future of local democracy over time. Following the overall trend of transactions and activities moving online, online voting is the natural progression. It will increase convenience and accessibility for voters and has the potential to increase voter turnout.

3.       Following the 24 May 2018 Governing Body’s in-principle support for an online voting trial at the 2019 local body elections, Auckland Council has entered into a collaborative agreement with eight other councils to work together towards the trial.

4.       The project comprises three phases. The first phase, from now to December 2018, includes a procurement process aimed at selecting a preferred provider and all participating councils, seeking their Governing Body’s approval to proceed with the trial based on a full business case.

5.       The security of the online voting solution is paramount. The participating councils are committed to offering a similar or higher level of security than postal voting. The solution will fulfil stringent security requirements and will be designed, implemented and tested with the assistance from external Information and Communications Technology (ICT) security experts.

6.       In the case of Auckland Council, only a specified class of electors (a subset) will be offered to participate in the online voting trial. The other eight councils are intending to offer online voting to all their voters. In all cases, voters will retain the ability to vote by post.

7.       The Local Electoral Matters Bill states that the specified class of electors can be defined according to one or a combination of geographical areas or another common factor, like overseas residence or disability.

8.       The size of the subset is still to be confirmed by the Minister of Local Government, but will likely include between 10 and 30 per cent of Auckland’s voting population.

9.       The subset needs to be representative of the overall voting population. Staff have conducted an analysis of the population across the 21 local board areas based on a range of criteria. The preliminary results (refer Attachments A and B) show that no individual area is perfectly representative and that a combination of several areas will increase the representativeness of the sample of electors.

10.     Staff recommend also including in the subset, the voters that are most disproportionately impacted in their ability to participate with the sole postal method, i.e. the overseas and disabled voters.

11.     This paper seeks local board feedback on the participation of Auckland Council in the trial and on the subset of voters eligible to participate in the trial.

 

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      provide feedback on:

i)        the trial of online voting at the 2019 elections

ii)       the subset of voters to participate in the trial.

 

 

Horopaki / Context

12.     For several years, Auckland Council has been supportive of trialling online voting for local body elections. At its December 2016 meeting, the Finance and Performance Committee resolved to ‘request the Minister of Local Government to explore a pilot trial of an electronic voting system including by-elections’ [resolution number FIN/2016/164].

13.     On 27 July 2017, the Governing Body approved the council’s submission on the previous parliament’s Justice and Electoral Select Committee inquiry into the 2016 local authority elections (which has not concluded yet). The submission advocated for councils to be able to trial online voting [resolution number GB/2017/83]. Local boards provided feedback and input into the submission, with several boards expressing support for online voting.

14.     At its 24 May 2018 meeting, the Governing Body agreed in principle to an online voting trial for the 2019 local body elections, subject to the following conditions:

·   the costs being acceptable

·   the legislation and regulations being in place on time

·   identified risks being manageable

·   the council giving its final approval to proceed.

15.     The Local Electoral Matters Bill, which amends the Electoral Act 1993 and the Local Electoral Act 2001 to enable the conduct of trials of new voting methods is still before Parliament. Councillor Richard Hills and staff made an oral presentation to the Justice Select Committee on Auckland Council’s submission on the bill on 29 August 2018. The select committee is due to report back on 9 November 2018.

16.     The enabling regulations are being drafted. The Department of Internal Affairs (DIA) released an exposure draft of the regulations on 19 October 2018, which is open for consultation until 2 November 2018. Two engagement events for community representatives and stakeholders have been organised in Wellington on 26 October 2018 and Auckland on 31 October 2018.

Tātaritanga me ngā tohutohu / Analysis and advice

Why online voting?

Future-proofing local democracy

17.     The internet has become an integral part of everyday life. Many of the transactions that used to be carried out by post have long been replaced by online options, to the extent that people expect online facilities for their day-to-day activities. Online voting is therefore a natural progression and constitutes an opportunity to modernise the operation of local democracy in New Zealand.

18.     The current postal voting method relies entirely on New Zealand Post providing an effective and reliable service. It is a reality that the postal service is declining. Fewer New Zealanders choose to communicate via post, particularly first time and younger voters, many of whom have never posted a letter. The frequency of delivery is decreasing and the cost of sending mail is surging. The postal cost for the 2019 Auckland local elections will increase by an estimated 77 per cent compared with 2016, because of a postage price increase of almost 60 per cent and an increase in the number of electors of approximately 70,000.

19.     It will become increasingly difficult to deliver postal voting effectively and affordably. Therefore, it is crucial to have a viable alternative to postal voting in place, and online voting is the obvious choice.

Online voting has the potential to increase voter turnout

20.     Voter turnout has been dropping in both national and local elections in New Zealand. In the Auckland 2016 local elections, the voter turnout was 38.5 per cent. This means that almost two out of three eligible electors did not vote.

21.     Online voting has the potential to enhance participation in elections. Auckland Council conducted voter awareness research after the 2016 local elections[1]. The results strongly indicate that if online voting was available, electors would be more inclined to vote.

22.     When asked ‘If you had the choice of online voting or postal voting in the future, which would you prefer?’, 74 per cent of the respondents across all age groups in the 2016 survey said they would prefer online voting to postal voting. Focusing on the non-voter group alone, 82 per cent of respondents said they would prefer online voting to postal voting and 25 per cent said online or app-based voting would make them more likely to vote.

23.     The results reflect an appetite for online voting, particularly when faced with the inconvenience of postal voting: 13 per cent of non-voters (4 per cent of all respondents) completed voting papers but did not post them. Factors such as not knowing where to find a post box, the additional effort of physically taking papers to a post box and the confusion caused by the postal deadline and the actual close of the voting period a few days later, created further barriers to voter participation. Removing these barriers alone would potentially have pushed the overall voter participation in Auckland’s 2016 local elections from 38.5 per cent to 42.5 per cent.

24.     International experience and research demonstrates the positive effect that online voting can have on voter turnout. Some non-voters and infrequent voters are drawn to internet voting in Canada and European countries such as Estonia and Switzerland. This means that some electors who have not voted previously voted for the first time, or on a more regular basis, because online voting was an option.

25.     In Estonian parliamentary elections, turnout has increased by 2.3 per cent since online voting was introduced in 2005. Post-election surveys in Estonia show a large proportion of people indicated they wouldn’t have voted if online voting wasn’t offered.

26.     At the municipal level in Canada, researchers examining online voting over time found that internet voting increased voter turnout by 3.5 per cent.

27.     The introduction of electronic voting for overseas military voters in various United States (US) jurisdictions has resulted in significant improvements in turnout. In Cook County, one of the largest electoral jurisdictions in the US, turnout increased from 11 per cent to 53 per cent after the introduction of internet voting in 2012.

Online voting improves accessibility

28.     Currently, a large part of the disability community requires support to complete and post voting papers. People with vision impairment, for example, cannot vote secretly and without the assistance of a support person. Online voting, coupled with screen-reading technology, would allow them to vote unaided.

29.     International postal timeframes can make it difficult for overseas voters to submit their votes in time. For them as well, online voting would make it easier to participate in the New Zealand local elections.

Online voting offers a better voting experience

30.     Online voting will make the voting process easier and faster, increase the speed and accuracy of results and reduce costs of local elections over time.

31.     Estonia, where online voting has been used in elections from 2005 and is now well established nationwide, has attempted to quantify the efficiency gain for using online voting as opposed to booth voting. It calculated that, in the Estonian parliamentary elections of 2011, the cumulative time savings in online voting were 11,000 working days, or €504,000 ($890,000) in average wages.[2]

32.     Online voting offers the potential to reduce voter errors. Technology can help prevent a voter from accidentally spoiling their ballot or submitting an incorrect or invalid vote.

33.     International experience suggests that a real tangible benefit of online voting is to substantially improve the voting experience of voters, making it more convenient to vote when, where and how they want.

34.     Online voting also offers potential for greater information and engagement. It provides end-to-end verifiability so that a voter is able to verify that their vote was received. These benefits will improve the experience of those who were already intending to vote and has the potential of addressing some of the barriers for non-voters.

Booth voting is not a viable option

35.     Booth voting is provided for in the Local Electoral Act 2001 and is authorised under regulations. However, reverting to booth voting on a single election day as an alternative or complementary option to postal voting is not a viable solution.

36.     Election day is increasingly losing its meaning for people as they want the convenience to vote when it suits them, as shown by the growth in advance voting in recent years’ general elections, with a significant 47 per cent of advance voting at the 2017 general election compared with 29 per cent in 2014 and 15 per cent in 2011.[3]

37.     A third argument against using booth voting for local elections is the complexity of the local election voting process. Compared with parliamentary elections, voting in local government elections takes more thought and more time, making booth voting impractical.

38.     In Auckland for instance, electors need to vote for the Mayor, one or two councillors for their ward, between five and eight local board members, as well as District Health Board (DHB) members and, in some cases, licensing trust members. Using an actual example from the 2016 local elections, a Waitākere Ward/Henderson-Massey Local Board elector had to make a choice between 74 candidates standing for 21 positions, as follows:

·   Mayor: 19 candidates for one position

·   Waitākere Ward: nine candidates for two positions

·   Henderson-Massey Local Board: 24 candidates for eight positions

·   Waitākere Licensing Trust (Ward 2): six candidates for three positions

·   Waitematā DHB: 16 candidates for seven positions.

Making the trial happen

39.     To organise the trial, Auckland Council is partnering with eight other councils. They are Gisborne District Council, Marlborough District Council, Matamata-Piako District Council, Palmerston North City Council, Selwyn District Council, Hamilton City Council, Tauranga City Council and Wellington City Council.

40.     The nine councils have obtained in-principle political and executive approval to trial online voting at the 2019 elections, have formally entered into a participation agreement and have formed an Online Voting Working Party.

41.     The working party is working closely with the DIA to ensure the necessary legislative and regulatory framework is in place on time to enable the proposed trial in 2019.

42.     The working party is following a three-phase approach to organise the trial, as detailed below.

Phase 1 – July to December 2018

43.     The working party is currently developing a business case, which will define the scope and costs of the proposed trial, and explain how any risks to the security and integrity of the solution will be managed. The business case will also outline how the nine councils will share the costs of the trial.

44.     As part of the business case development, the working party issued a request for a proposal to potential suppliers in September 2018. Responses are being evaluated by a panel of representatives from the working party and ICT experts. A preferred provider will be selected by mid-November 2018.

45.     Based on the business case, the governing bodies of the nine councils will be asked to confirm their participation in the trial in December 2018.

46.     In the case of Auckland Council, the business case and paper seeking the approval of the Governing Body will be presented at the 13 December 2018 meeting and will include feedback from local boards.

47.     During this phase, the participating councils are also engaging with the parties that will be involved in the trial, including regional councils, DHBs and licensing trusts. Auckland Council staff have started engaging with representatives from all Auckland DHBs and licensing trusts. Overall, their reaction to the trial has been positive but the additional costs will ultimately be a decisive factor in securing their support.

Phase 2 – January to ‘go/no-go’ date

48.     After the list of participating councils has been confirmed, the councils will enter into an agreement with the provider and start developing the online voting solution.

49.     The trial can only proceed if the regulatory framework is in place on time, otherwise there will be insufficient time to be ready by October 2019. The working party and the supplier will agree the date by which regulations need to be in place for the trial to proceed – the ‘go/no‑go’ date.

50.     If the decision is ‘no-go’, the working party will negotiate with the supplier how to proceed. Options will be to either continue to develop a system to use for any by-elections, or shelve the work for a future trial.

Phase 3 – ‘Go’ date to October 2019

51.     If regulations are in place on time, phase 3 will include:

·   development, testing and audit of the online voting solution

·   deployment of the solution for the elections

·   evaluation of the trial after the elections. 

How it will work in practice

52.     Full details of how the online solution will work and how it will integrate with the election providers’ systems to ensure the integrity of the whole election process is maintained will only be available once the tender process is completed and a vendor has been selected.

53.     The chart below provides an overview of the experience of an elector choosing to cast their vote online:

Security and integrity

54.     No information technology (IT) or voting system is 100 per cent secure, but the Online Voting Working Party is committed to developing an online voting solution that will guarantee a similar or higher level of security than currently offered by postal voting.

55.     The request for proposal to vendors includes stringent requirements to ensure that the integrity and security of the online voting solution will be maintained at all times.

56.     The solution will be independently audited by international IT security experts.

57.     The participating councils are assisted by the former Chief Information Officer for the New South Wales Electoral Commission, which has been using online voting in their state elections, as well as ICT security experts from the Government Chief Digital Office. The participating councils have also enlisted additional external ICT security resources to assist with the evaluation of the vendors’ proposals and, in a later stage, with the design, implementation and testing of the online voting solution.

Selecting a subset of electors eligible to vote online

Why a subset, and what subset

58.     Any new voting system must meet the test of being free, fair and regular, provide for universal, equal and secret suffrage, and be fully trusted by voters. It therefore needs to be robustly tested and trialled.

59.     A trial will also increase public awareness of online voting and enable users to become familiar with the new technology, thereby building trust and credibility in the system. Building trust and gaining support is one of the most critical parts of the process. Without trust, the system will be unusable, and the integrity of the whole electoral system could be called into question.

60.     The Government considers that trialling online voting for the whole Auckland electorate, equalling approximately a third of the New Zealand electorate, is too big a risk. Auckland Council will only be allowed to trial online voting with a specified class of electors (a subset). Choosing a representative sample of eligible voters is therefore important to ensure that evaluation of the trial is robust.

61.     The other eight councils participating in the trial intend to offer online voting to all their voters. In all cases, voters will retain the ability to vote by post.

62.     The Local Electoral Matters Bill states that it is the regulations that will authorise the use of online voting by a specified class of elector for the trial. The bill defines a class of electors as:

·   an area or subdivision in which the specified class of electors is eligible to vote, or

·   any other characteristic that makes online voting suitable for the specified class of electors.

63.     The recommendation to the Governing Body will be to ask the Government that the subset of Auckland electors eligible to vote online be made of:

·   overseas voters

·   people with a disability

·   voters in specific local board areas.

Selection parameters for the subset

Size

64.     The first consideration for defining the subset is its size. The subset should be of reasonable size for implementation and risks to be manageable, but significant enough to enable testing, research and a robust evaluation.

65.     The initial thinking presented to the Governing Body was to include in the sample approximately 110,000 voters, or 10 per cent of the voting population. Estimating the potential uptake based on overseas experience with online voting, it is believed a maximum of 30 per cent of voters within the subset would actually use the solution and vote online. This means an online voting solution would be built for a potential 33,000 voters using the solution; only 3 per cent of the overall Auckland electorate.

66.     It is now being considered to increase the size of the subset to approximately 330,000 voters, or 30 per cent of the voting population. With the same estimated uptake of 30 per cent, approximately 99,000 voters would use the online voting solution; about 9 per cent of the overall Auckland electorate.

67.     Confirmation is pending from the DIA as to how large a subset the Minister of Local Government would allow Auckland Council to include in the trial.

68.     For comparison purposes, the other larger participating councils are the Wellington city and Hamilton city councils, with respectively an approximate 153,000 and 103,000 voters eligible to participate in the online voting trial.

Accessibility

69.     It is considered the trial should benefit those who are most disproportionately impacted in their ability to participate with the single postal method. Therefore, it is recommended having overseas and disabled voters as part of the subset. This group constitutes an estimated 30,000 voters.

70.     Because overseas and disabled voters will be enrolled across the Auckland region, they will potentially vote online for all the wards and local boards.

Representativeness

71.     The subset must be defined in such a way that it cannot call into question the neutrality and integrity of the electoral process or of the elections results.

72.     It needs to be representative of the Auckland voting population, based on a range of criteria that correlate with voter turnout. These include:

·   age

·   ethnicity

·   income

·   education level.

73.     Having a representative sample will also help conduct a more robust evaluation of the trial.

Other considerations

74.     The cost and ease of implementation of the solution must also be considered. The more voters take part in the trial, the higher the cost. Offering online voting as an option to a subset of electors will also require a targeted communication campaign. A complex subset will make communication and logistics costlier and has the potential to confuse voters. Therefore, it is preferable to avoid geographical areas where the boundaries between wards and local boards are no longer aligned, following the review of representation arrangements which is to be implemented for the 2019 local elections.

75.     It was considered whether internet accessibility needed to be a criterion. The most recent data available, which comes from the State of the Internet report released by Internet New Zealand in 2017, shows that 93 per cent of New Zealanders have access to the internet, either at home, work or both. Therefore, it is not a belief that internet accessibility will be an issue for Auckland, except for Great Barrier Island.

Selecting the geographic area(s)

76.     The council’s Research and Evaluation Unit (RIMU) has conducted in-depth statistical analysis of the population across Auckland’s 21 local boards. The analysis compares the population in each local board area against the overall Auckland population using age, ethnicity, income and qualification levels. The results of the analysis are included in Attachments A and B.

77.     The analysis considered the average voter turnout in each area compared to Auckland overall, but this added parameter did not impact the results, so it was removed from the graphs provided for simplicity purposes.

78.     The analysis shows that certain local board areas have a more diverse population make up than others, and that no single board is perfectly representative of the overall Auckland population. The subset will therefore need to be made up of a combination of local board areas, allowing larger discrepancies to cancel each other out and making the sample representative as a whole.

79.     The final combination will depend on the total number of voters allowed in the subset and will be finalised once DIA confirms that number.

80.     The final recommendation on the subset will be presented to the Governing Body at its 13 December 2018 meeting. As part of this paper, local board feedback is being sought on the possibility of this local board area being included in the final subset, to be reported to the Governing Body when they are considering the final recommendation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

81.     Trialling online voting will impact elections in all local boards areas.

82.     Local board feedback will be reported to the Governing Body for consideration when making its final decision regarding the selection of the subset and the continued participation in the trial.

Tauākī whakaaweawe Māori / Māori impact statement

83.     Voting turnout has historically been lower among Māori than non-Māori. Māori who are younger and less well-off are the least likely to vote.

84.     Findings from a recent qualitative research project focusing on Pacific and Māori revealed that online voting was popular among a large majority of participants. Participants did not express concerns about online voting and some saw the solution as more secure than postal voting.

85.     A representative sample of the Auckland Māori population will be included in the subset to participate in the trial as Māori ethnicity is one of the criteria used to choose the geographic subset.

86.     At this stage, no formal engagement has been conducted with Māori groups and community.  Staff will engage with communities and stakeholders, including Māori, as part of the development of an online voting system should a trial be confirmed to proceed for the 2019 local elections.

Ngā ritenga ā-pūtea / Financial implications

87.     The full costs of implementing an online voting solution will be known after the tender process is completed and a vendor selected.

88.     The budget for the online voting trial is not included in the long-term plan and will require approval from the Governing Body, as the financial decisions relating to election costs is part of its responsibilities. A business case detailing the costs and benefits of participating in the trial will be presented to the Governing Body at its 13 December 2018 meeting.

Ngā raru tūpono / Risks

89.     Risks and mitigation measures are covered in the analysis section of this paper.

Ngā koringa ā-muri / Next steps

90.     Feedback from the local boards will be reported to the meeting of the Governing Body on 13 December 2018.


 

91.    

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Relative percentage differences to Auckland for selected Census 2013 variables: Local boards A-M

29

b

Relative percentage differences to Auckland for selected Census 2013 variables: Local boards O-W

31

     

Ngā kaihaina / Signatories

Author

Elodie Fontaine - Advisor - Democracy Services

Authorisers

Marguerite Delbet - General Manager Democracy Services

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager

 


Howick Local Board

19 November 2018

 

 

PDF Creator


Howick Local Board

19 November 2018

 

 

PDF Creator


Howick Local Board

19 November 2018

 

 

Local government elections 2019 – order of names on voting documents

 

File No.: CP2018/21129

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide feedback to the Governing Body on how names should be arranged on the voting documents for the Auckland Council 2019 elections.

Whakarāpopototanga matua / Executive summary

2.       The Local Electoral Regulations 2001 provide a local authority the opportunity to decide by resolution whether the names on voting documents are arranged in:

·   alphabetical order of surname

·   pseudo-random order, or

·   random order.

3.       Pseudo-random order means names are listed in a random order and the same random order is used on every voting document.

4.       Random order means names are listed in a random order and a different random order is used on every voting document.

5.       The order of names has been alphabetical for the 2010, 2013 and 2016 Auckland Council elections. An analysis conducted on these election results shows there is no compelling evidence that candidates being listed first were more likely to be elected. The analysis is contained in Attachment A.

6.       Staff recommend that the current approach of alphabetical printing is retained for the 2019 council elections, as the benefits to the voter outweigh any perception of a name order bias problem. 

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      recommend to the Governing Body that candidate names on voting documents should be arranged in alphabetical order of surname.

 

 

Horopaki / ContextOptions available

7.       Clause 31 of The Local Electoral Regulations 2001 states:

(1)       The names under which each candidate is seeking election may be arranged on the voting document in alphabetical order of surname, pseudo-random order, or random order.

(2)       Before the electoral officer gives further public notice under section 65(1) of the Act, a local authority may determine, by a resolution, which order, as set out in subclause (1), the candidates' names are to be arranged on the voting document.

(3)       If there is no applicable resolution, the candidates' names must be arranged in alphabetical order of surname.

(4)       If a local authority has determined that pseudo-random order is to be used, the electoral officer must state, in the notice given under section 65(1) of the Act, the date, time, and place at which the order of the candidates' names will be arranged and any person is entitled to attend.

(5)       In this regulation,—

pseudo-random order means an arrangement where—

(a) the order of the names of the candidates is determined randomly; and

(b) all voting documents use that order

random order means an arrangement where the order of the names of the candidates is determined randomly or nearly randomly for each voting document by, for example, the process used to print each voting document.

Previous elections

8.       In 2013, the council resolved to use alphabetical order of names. A key consideration was an additional cost of $100,000 if the council chose the random order.

9.       In 2016, there was only a minimal additional cost to use random order due to changes in printing technology. An analysis of the 2013 election results was conducted to assess whether there were any effects due to being listed first. The analysis showed there was no compelling evidence of bias towards those listed first. Most local board feedback was to continue listing candidates alphabetically and the Governing Body resolved to use alphabetical order.

10.     All district health boards in the Auckland Council area decided to use random order of names. In the voting pack that Auckland electors received, voting documents for Auckland Council elections were alphabetical and voting documents for district health board elections were random.

11.     The following table shows the order decided by city and regional councils for the 2016 elections:

Auckland Council

Alphabetical

Hawke's Bay Regional Council

Alphabetical

Invercargill City Council

Alphabetical

Manawatu-Wanganui Regional Council

Alphabetical

Northland Regional Council

Alphabetical

Southland Regional Council

Alphabetical

Taranaki Regional Council

Alphabetical

Upper Hutt City Council

Alphabetical

West Coast Regional Council

Alphabetical

Bay of Plenty Regional Council

Random

Christchurch City Council

Random

Dunedin City Council

Random

Canterbury Regional Council

Random

Hamilton City Council

Random

Hutt City Council

Random

Napier City Council

Random

Nelson City Council

Random

Otago Regional Council

Random

Palmerston North City Council

Random

Porirua City Council

Random

Tauranga City Council

Random

Waikato Regional Council

Random

Wellington City Council

Random

Wellington Regional Council

Random

Tātaritanga me ngā tohutohu / Analysis and advice

Options for 2019

Pseudo-random order and random order

12.     Random order printing removes the perception of name order bias, but the pseudo-random order of names simply substitutes a different order for an alphabetical order. Any perceived first-name bias will transfer to the name at the top of the pseudo-random list. The only effective alternative to alphabetical order is random order.

13.     A disadvantage to both the random printing options is voter confusion as it is not possible for the supporting documents such as the directory of candidate profile statements to follow the order of a random voting paper. Making voting more difficult carries the risk of deterring the voter from taking part.

Alphabetical order

14.     The advantage of the alphabetical order printing is that it is familiar, easier to use and to understand. When there is a large number of candidates competing for a position, it is easier for a voter to find the candidate the voter wishes to support if names are listed alphabetically.

15.     It is also easier for a voter if the order of names on the voting documents follows the order of names in the directory of candidate profile statements accompanying the voting document. The directory is listed in alphabetical order. It is not possible to print it in such a way that each copy aligns with the random order of names on the accompanying voting documents.

16.     The disadvantage of alphabetical printing is that there is some documented evidence, mainly from overseas, of voter bias to those at the top of a voting list.

Analysis of previous election results

17.     An analysis of the council’s election results for 2010, 2013 and 2016 is contained in Attachment A. It shows that any bias to those at the top of the voting lists is very small. The analysis looked at:

·   impact on vote share (did the candidate at the top of the list receive more votes than might be expected?)

·   impact on election outcome (did being at the top of list result in the candidate being elected more often than might be expected?).

18.     The analysis shows that for local boards, being listed first increased a candidate’s vote share by approximately 1 percentage point above that which would be expected statistically if voting was random. There was no detectable impact of being listed first on the share of votes received in ward elections.

19.     There is no compelling evidence that candidates being listed first were more likely to be elected in the last three elections.

20.     Staff recommend that the current approach of alphabetical printing is retained for the 2019 council elections, as the noted benefits to the voter outweigh any perception of a name order bias problem that analysis of previous election results show does not exist. 

Online voting

21.     Auckland Council intends to offer online voting to specified classes of electors for the 2019 elections. An online voting solution has the potential to improve the voting experience, even if names are ordered randomly.

22.     Online voting should present the same voting document to users as the paper equivalent. If names are in random order on the voting document, then the same random order will need to be presented to the online user. This could increase the complexity of the voting solution.

23.     On balance, staff consider that alphabetical order of names is preferable for an online voting trial.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

24.     Feedback from local boards will be reported to the Governing Body when the Governing Body is asked to determine the matter by resolution.

Tauākī whakaaweawe Māori / Māori impact statement

25.     The order of names on voting documents does not specifically impact on the Māori community. It is noted that candidates can provide their profile statements both in English and Māori.

Ngā ritenga ā-pūtea / Financial implications

26.     There are no financial implications associated with the options for order of names.

Ngā raru tūpono / Risks

27.     If names are ordered alphabetically, there is the risk of perceived bias. If names are randomised, there is the risk of increasing the complexity of the voting experience and deterring voters. The analysis that has been conducted shows that the risk of bias is very small.

Ngā koringa ā-muri / Next steps

28.     The feedback from the local board will be reported to the Governing Body.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Order of names on voting documents

37

     

Ngā kaihaina / Signatories

Author

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet - General Manager Democracy Services

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager

 


Howick Local Board

19 November 2018

 

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

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PDF Creator


Howick Local Board

19 November 2018

 

 

Draft Contributions Policy

 

File No.: CP2018/20743

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek feedback from local boards on the draft Contributions Policy 2019.

Whakarāpopototanga matua / Executive summary

2.       It is estimated that the Auckland region is short 45,000 dwellings to meet current demand for housing. A further 313,000 dwellings and work places to support 250,000 jobs will be required by 2050 to meet expected growth. To manage this growth the council has identified the:

·      location and nature of growth - through the Auckland Plan and Unitary Plan

·      location and type of infrastructure required to support growth - through the Development Strategy and structure plans

·      when and where it will invest $7.2 billion of growth-related infrastructure in the next ten years to support development - through the Long-term Plan 2018-2028 (10-Year Budget).

3.       Growth related capex has risen from $5.1 billion in the Long-term Plan 2015-2025 to $7.2 billion in the current 10-Year Budget.  We have also updated our projection of development growth across the next ten years.  The council will repay the borrowing raised to pay for the investment in infrastructure through general rates, targeted rates, user charges, third party funding (like New Zealand Transport Agency (NZTA) subsidies) and development contributions.

4.       A review has been undertaken of the current contributions policy and the council has adopted a draft Contributions Policy 2019 (see Attachment A) for consultation which includes a number of changes.

5.       To recover the increased investment in growth related infrastructure the indicative urban development contribution price rises from around $21,000 to $26,000 (excl. GST).  As a result, the development contribution revenue the council expects to collect will rise to $2.7 billion from $2.23 billion under the current policy.

6.       The demand placed on transport by different types of development has been reviewed.  The analysis shows that retail and commercial development place substantially higher demand on transport infrastructure than is reflected in the current policy.  The draft policy includes higher unit of demand factors for transport, and hence prices, for retail and commercial development with smaller decreases for other development types.  This would more fairly reflect the demand different development types place on the need to invest in infrastructure.

7.       The draft Contributions Policy 2019 also proposes:

·   extending the timeframe for the payment of development contributions on residential construction.  This will better align the time that residential builders pay their DCs with the time when they sell their developments

·   refining and changing funding areas to better match investment with beneficiaries, including adding areas for:

i)   transport to reflect areas where significant local infrastructure investment is planned

ii)  reserves to provide more detail on projects and their location

·   minor amendments including changes to development types.

8.       Consultation on the draft Contributions Policy 2019 is taking place from 19 October until 15 November 2018 including:

·   Five have your say events held across the region

·   engagement with Mana Whenua Kaitiaki Forum

·   opportunity for submitters to personally present their feedback to councillors on 23 November 2018.

9.       Local board November meetings will consider the draft Contribution Policy 2019 and resolve their feedback to inform the Governing Body’s decision making in December.

10.     Consultation is supported by a Consultation Document and Supporting Information, Attachments B and C respectively, which set out:

·   an overview of how the council is responding to growth and how development contributions fit within this context

·   describes how we set development contributions charges

11.     Details the key changes in our draft Contributions Policy and why we have proposed them.

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      resolve feedback on the Contributions Policy 2019.

 

 

Horopaki / Context

12.     The current policy is known as the Contributions Policy 2015 (Variation A) and reflects the Long-term Plan (LTP) 2015-2025. Development contributions have recovered approximately $400 million of funding for growth projects in the last three years.

13.     Council reviewed the current policy and recommended that it be amended to reflect changes to capital expenditure in the 10-Year Budget. At its meeting on 30 April 2018 the Governing Body agreed to consult on the draft Contributions Policy 2019 in May 2018.

14.     Feedback from the development community requested more detailed supporting information and a longer period for consultation on the draft policy. In response, at its meeting on 27 June 2018 the Governing Body agreed to extend the current policy until 31 January 2019 so that additional supporting information for the policy could be prepared and further consultation on the 2019 policy undertaken.

15.     The policy has been reviewed in accordance with the following principles:

·   purpose and principles of development contributions under the Local Government Act 2002

·   equitable sharing of costs of growth between ratepayers, developers and other members of the community having regard to such matters as who causes the costs and who receives the benefits

·   equitable sharing of costs of growth between different types of development and different funding areas

·   revenue predictability for the council and cost certainty for developers

·   administrative simplicity

·   ensuring legislative compliance.

16.     Schedule Five to the attached draft Contributions Policy 2019 considers the appropriateness of development contributions as a funding source in accordance with the requirements of section 101(3) of the Local Government Act 2002. Our Revenue and Financing Policy sets out how the council will fund capital and operating expenditure for each of its activities including its decisions to use DCs to fund growth capital expenditure.

Tātaritanga me ngā tohutohu / Analysis and advice

Capital expenditure and funding for Auckland’s growth

Capital investment and development contribution revenue

17.     The table below sets out the changes in development contribution (DC) revenue by activity between the current policy and the draft Contributions Policy 2019.

DC revenue by activity ($ billion)

Current DC policy

Draft DC policy 2019

 Transport

0.7

1.1

 Stormwater

0.5

0.5

 Parks and community infrastructure

1.0

1.1

Total

2.2

2.7

 

Contributions pricing

18.     The 10-Year Budget assumes that a Contributions Policy 2019 will be adopted reflecting the Revenue and Financing Policy position that growth-related infrastructure investment should be funded from development contributions.  The 10-Year Budget assumes that the policy will provide for DCs to recover $2.7 billion of the cost of the planned investment in growth infrastructure.

19.     The indicative urban DC will rise from around $21,000 to $26,000 (excl. GST).  DCs vary widely depending on the type of development and the infrastructure needed to support growth in different locations.

20.     Some infrastructure investments provide benefits across the region or respond to cost pressures driven by growth irrespective of location.  Under the proposed policy to recover these costs every development would pay $8,090 per Housing Unit Equivalent (HUE) for regional infrastructure.  However, the sub-regional and local requirements for infrastructure vary depending on the infrastructure required to support growth in that area and the capacity of existing infrastructure.  As a result, DC prices would vary across the region e.g.

·   Manurewa-Papakura - new DC price will be $42,182 to reflect increase in stormwater and parks investment

·   Manukau Central - new DC price will be $22,572 as there is capacity available in existing network infrastructure.

 

Impact of increasing DC price

21.     Raising the price of DCs:

·   better aligns DCs with actual cost of infrastructure

·   increases certainty that infrastructure will be delivered

·   encourages developers to more accurately price land purchased for development to reflect future DC costs

·   negatively impacts developers who have paid for land based on current DC prices.

22.     Economic research indicates that increasing the DC price does not generally increase house prices.  House prices are determined by the balance of supply and demand.   Development is only cost plus where the value of land for housing is the same as its value in alternative uses i.e. agriculture.  The price of land that can be developed for housing or business use in Auckland is much higher than its value in agricultural use.

23.     Developers generally establish the price they will pay for land based on:

Expected sale price of finished house (as set by the market – supply and demand)

·      Land development costs

·      Construction costs

·      Council cost including DCs

·      Profit margin

=   Price paid for land

Alternative options considered

24.     There are two alternatives to the proposed increase in development contributions;

·   defer or halt planned capital projects supporting growth

·   increase ratepayer funding of these projects.

25.     The increase in development contributions price over period of the 10-Year Budget is forecast to provide an additional $500 million of revenue.  Without this revenue the council would need to reduce its planned capital expenditure by between $1 billion and $4 billion depending on which projects were prioritised.  This sum exceeds the loss in revenue because development contributions make up varying proportions of the funding of individual projects[4].  This option was not adopted as these investments are vital to:

·   maintaining service levels in the face of growth pressures

·   supporting making land available for new development in both the greenfields and brownfields.

26.     To maintain the planned level of investment without increasing development contributions would require an increase in rates funding of between $50 million and $200 million per annum.  This is equivalent to an additional general rates increase of between 3 and 13 per cent.  Land owners, developers and the owners of new construction are the beneficiaries of the portion of investment in infrastructure that supports growth.  This option was not proposed as it is appropriate that the growth share of funding comes from the beneficiaries via development contributions not general ratepayers.

Possible legislative changes to funding of Community Infrastructure

27.     Central government has recently introduced the Local Government (Community Well-being) Amendment Bill which would restore the Council’s ability to use DCs to fund a broader range of community infrastructure (including, for example, public swimming pools and libraries). If the legislation passes the council can consider changing its capital budgets and amending the policy to include the growth component of any qualifying expenditure.

Unit of demand factors

28.     Different types of development place different demands on infrastructure. The council uses unit of demand factors to fairly share the cost of infrastructure across development types.

29.     Demand factors are set relative to the standard residential dwelling of between 100m2 and 249m2. A standard residential dwelling is referred to as a household equivalent unit (HUE).  For example a retirement unit is charged 30 per cent of the rate for transport that a residential dwelling pays i.e. 0.3 HUE.

Non-residential transport

30.     Transport demand factors are calculated using data on the daily volume of trips generated from each development type.  For residential development the demand factor is adjusted for relative occupancy levels between residential development types.

31.     A review of the statistical trip generation data shows that retail and commercial developments generate substantially more trips than residential and other development types. These results are consistent with officers’ experience of case by case analysis undertaken by the former councils of the transport impacts of this type of development.

32.     The transport demand factors proposed are set out in the tables below.  Because non-residential developments are usually larger than residential dwellings the demand factors are translated into HUEs per 100m2.

Units of demand per 100m2

Development Type

Current DC Policy

Draft DC Policy 2019

Commercial

0.37 HUE

0.73 HUE

Retail

0.47 HUE

2.79 HUE

Education and Health

0.37 HUE

0.37 HUE

Production and Distribution

0.29 HUE

0.10 HUE

Other non-residential not specified above

0.36 HUE

1.00 HUE

33.     These transport demand factors are comparable with those for other councils. Hamilton sets the rate for high demand non-residential at 2.75 HUEs (which includes retail) and Queenstown 2.83. Christchurch and Wellington also use higher factors for commercial and retail development.

34.     The demand factors derived from the analysis above produce substantial price changes for retail and commercial development. As this type of development represents a small proportion of overall development the price reduction for other development types is lower.

35.     As the transport component of DCs varies across the region based on the need for investment in each area the exact price effects will vary.  In broad average terms the DC transport price for retail will rise by $18,000 per 100m2 and $2,900 for commercial if the proposed demand factors are used in comparison to the current factors.  It will fall by $1,450 per 100m2 for production and $500 for a standard residential dwelling. The impact is illustrated with examples based on two recent developments below

·   5,000m2 retail mall development in the North would pay $1.3 million under the proposed demand factors whereas they would have paid $224k under the current demand factors.

·   50,000m2 production development in the South would pay $410k under the proposed demand factors whereas they would pay $1.15 million under the current demand factors.

36.     Two alternative options to making the changes to non-residential transport unit of demand factors were considered:

·   retaining the status quo

·   move to the new factors in equal steps over a three year period.

37.     Retaining the status quo was rejected on the basis that the evidence clearly shows that transport demand is much higher for retail and commercial development than for other development types. At present other development is effectively subsidising retail and commercial development. Large developers operating nationwide will be aware of these differences in DC prices.

38.     As the price increases are substantial the council could consider a three year transition.  This option was rejected as it would extend the current subsidisation.  The price changes are substantial however the subsidisation is also large.  It is likely that developers operating nationwide will have been expecting this change for some time.

39.     It was also noted that a transition could create administration issues and present revenue risks that may be difficult to forecast. Developers often lodge consents early when they become aware of pending changes to contributions prices. A transition of this nature would create incentives for all development types around the staging of transitional price changes.  Retail developers may try to lodge consents prior to the date of changes and others may delay applications. This is likely to have implications for both our revenue forecasts and our consenting and DC assessment teams.

Reserves acquisition, reserve development and community facilities

40.     The council’s unit of demand factors for reserves acquisition, reserve development and community facilities are based primarily on the relative occupancy of different types of residential development compared to a standard residential dwelling.

41.     Officers are reviewing the relative use of reserves and community facilities by the occupants of different residential development types. Part of this review involves undertaking an extensive survey of usage of reserves and community facilities by Aucklanders. To ensure this survey provides the best information it needs to cover Aucklanders’ use across seasons.

42.     The results of the survey are expected to be available early next year. Officers will report the results of the review, including the survey data, in the first quarter of next year. If the review suggests changes should be considered to the units of demand for reserves acquisition, reserve development and community facilities the policy can be amended at that time following consultation, if appropriate.

Remissions for Māori development and social housing

43.     The current contributions policy does not provide for remissions or waivers of DCs.  Feedback from Māori and social housing developers is that the requirement to pay DCs is an additional challenge to overcome that presents a further barrier to development.  Iwi have raised the many difficulties associated with developing Māori land, as well as noting their recent gifting of land for parks and the historic confiscation of land for public works.

44.     Officers do not recommend the use of DC remissions. Support for Māori development and social housing is better made transparently from a fixed grant budget or considered on a case by case basis. Grants enable the council to make decisions on the relative merits of individual proposals rather than automatically supporting or rejecting applications on predetermined criteria.

45.     The council currently offers support for DCs for Māori development through the Marae and Papakāinga grant made available through the Māori Cultural Initiatives Fund. The policies governing the fund are currently being reviewed and will be considered by the Community Development and Safety Committee later this year.

46.     Council does not currently offer a regional grant scheme that enables funding of DCs for social housing. The council’s position to date has been that social housing is a government responsibility. However, the council did provide a one-off grant of $475,000 to the City Mission for the development of the HomeGround facility. The grant was based on an estimate of DCs and consenting costs. Officers recommend that if the council wishes to consider extending support for DCs for social housing then this should be through the development of a grants scheme as part of the Annual Plan 2019/2020. A grant can be used to fund any development costs and not just council fees, as was the case with the HomeGround grant.

47.     DCs are set to recover the cost of planned growth infrastructure from developers. Any remission of DCs would reduce revenue. The loss of revenue from a remission scheme cannot be recovered from other developers as they are only required to pay the cost of the demand they place on infrastructure. Remissions of DCs for some developers do not change the level of demand for infrastructure from other developers.

48.     Revenue would instead need to be made up by reductions in expenditure or increases in general rates. Remissions administered under the Contributions Policy would need to provide for automatic trigger tests and hence an unconstrained budget.

49.     Further discussion of remissions for Māori development and social housing is set out in Attachment D.

Payment timing

50.     Developers prefer to pay development contributions as close as possible to the potential realisation of their investment e.g. sale of land or buildings.  The current payment timing for the main development types (other triggers make up a very small proportion of development contributions) are at the issue of:

·   land title for subdivisions – around one year before sale

·   building consent for residential development – around six to twelve months before sale

·   code compliance certificate for non-residential development – around time of sale.

51.     DCs invoiced on building consent for residential development are approximately 25 per cent of total DC revenue.  Residential developments are currently required to pay DCs when the building consent is issued. Officers propose to adjust the payment timing for residential developments as follows:

·   a consent that creates five or more dwelling units will be treated as non-residential development. This will allow the DCs to be invoiced at time the Code Compliance Certificate (CCC) is applied for. This will extend the time until council receives payment by an average of 12 months.

·   all other residential consents will be invoiced six months after building consent is issued.

52.     This change will support residential developers by better aligning the requirement to pay DCs with developers’ cash flows. Reducing the amount of capital investment required prior to construction will make it easier for developers to finance and progress residential projects.  This proposal formed part of consultation on the draft Contributions Policy 2019 in May and was supported by all of the 17 submissions that commented on it.

53.     The proposed changes will lead to a one-off reduction in the council’s DC revenue of $10 million for 2018/2019.  The council can manage this change within its present budget.  The change is not material over the 10-Year Budget period as all developments will still pay, just slightly later.

54.     The council includes the interest cost of the difference between the receipt of DCs and the timing of investment in growth related projects.  The cost of receiving DC payments on residential building development slightly later will be factored into the DC price.  The proposal will increase the DC price by between $100 and $200 (or less than 1 per cent) on average depending on the units of demand used for transport.

55.     Considered was also given to retaining the status quo.  However, preference was given to the easing of cash flow demands on residential builders rather than land developers focusing on subdivision and non-residential builders.  Residential builders are often operating at a smaller scale with more limited access to capital.  Providing them additional time eases their cash flow demands and supports the dwelling construction the council is seeking.

56.     Neither the proposal or the status quo present any risk to the council in terms of payment security. The council has statutory powers to recover unpaid DCs, including registering a statutory charge on property where DCs have not been paid.  While the council has some aged DC debt this is a very small proportion of the DCs invoiced over the last 8 years.  In this time the council has written off less than $100,000 of DC debt out of $740 million invoiced.

57.     Two administrative changes are also proposed to payment timing and enforcement.  Developers who require a land use consent but cannot be assessed for DCs on a resource consent or building consent will be required to pay on land use consent.  At present non-residential developments are required to pay on issue of a code of compliance certificate (CCC) or certificate of public use (CPU).  Some developments do not require a CCC or CPU to operate and are avoiding payment. It is proposed that all non-residential developments will be required to pay at the latest 24 months of issue of a building consent. This provides sufficient time for developers to realise their investment whilst ensuring securing of payment for council.

Other proposed changes to the Policy

Funding areas

58.     The draft Contributions Policy 2019 includes seven additional funding areas for transport. These funding areas allocate the cost of transport infrastructure to the priority growth areas in Northwest, Dairy Flat/Wainui/Silverdale, Greater Tamaki and Albany, and transport infrastructure, solely, mainly road sealing, for the benefit of rural areas in the North, West and South.

59.     Changes have also been made to the funding areas for reserves to provide a more refined allocation of these costs to development areas.  The Greenfield, Urban and Rural funding areas have been replaced with Northern Greenfield, Southern Greenfield, Northwest Greenfield and Urban funding areas. As a result the DC costs better reflect the differences in investment required to meet the needs of future growth.  A new funding area has also been created for reserves and community facilities in Greater Tamaki to reflect the specific needs and plans for that area.

60.     Two new stormwater funding areas have also been added where investment is now planned Hauraki Gulf Islands and Omaha/Matakana.

Development Types

61.     Amendments are also proposed to the following development types to better reflect the demand they place on infrastructure or clarify definitions.  Maintaining the status quo for these areas was rejected to ensure an appropriate level of cost was recovered and reduce the administration costs associated with customer confusion.

Student accommodation

62.     Create a new ‘student accommodation units’ category for student accommodation (administered by schools/universities).  This category will have a lower price for transport and open space than a standard residential dwelling because of lower occupancy.

Small ancillary dwelling units

63.     Change the ‘size’ definition of small ancillary dwelling units to those with a gross floor area less than or equal to 65m². This aligns the Contributions Policy with the definition in the Unitary Plan to avoid customer confusion.

Retirement villages

64.     Amend the definition of a ‘Retirement Village’ to align with the Unitary Plan to avoid customer confusion.

Accommodation units for short term rental

65.     Amend the definition of Accommodation Units to clarify that they include properties used for short term rental.  Long-term rentals will continue to be treated as dwelling units.

A long-term view of growth infrastructure costs

66.     The 10-year Budget 2018-2028 includes over $26 billion of investment for Auckland including significant investment to support new development over the next 10 years. This investment is not, however, sufficient to enable all the future urban areas to be developed now or all of the intensification projects to proceed immediately.

67.     The proposed contributions policy seeks to recover a fair share of the infrastructure costs currently planned from developments that are enabled by or benefit from this planned infrastructure. In areas that already have sufficient infrastructure, or it is planned within the next ten years, the policy describes the contribution to the cost of this infrastructure that will be charged to different types of development.

68.     For areas where the infrastructure provision is not already provided or scheduled for the 2018-2028 period development cannot yet proceed due to the infrastructure constraints. We will continue to work on determining the cost and funding arrangements for the infrastructure required. The development charges for these areas included in the draft Contributions Policy 2019 do not yet fully reflect the true cost of providing infrastructure in those areas. For some of these development areas, particularly greenfield areas, the council infrastructure cost per house has been estimated at around $70,000. Once the costs and funding arrangements are clear growth charges will be updated to ensure they are paying their fair share when the areas are able to be developed.

69.     Limits on the council’s ability to borrow mean that additional investment, even if it is eventually funded by developers, would require new or alternative financing mechanisms. We continue to work on new ways to partner with others to build and finance infrastructure. If we can do this successfully this will enable more development areas to be supported earlier.

Public Consultation

70.     Public consultation will run from 19 October to 4pm on 15 November.

71.     Five Have Your Say Events (HYSE) have been planned to take place during the public consultation period:

·   South - Manukau

·   North - Takapuna

·   Central – CBD

·   Retirement village developers - CBD

·   Western Springs Garden Hall (evening).

72.     The location and timing of HYSE are scheduled to provide for developers and the public to engage with the council at locations and timings organised to suit their needs and preferences.  These five HYSE events provide an opportunity for developers and other interested parties to learn more about the draft policy and provide feedback.  All comments will be captured and reported through to the Finance and Performance Committee to help inform decision-making on the final policy.

73.     It is planned to ask those providing written feedback if they would like to register their interest in personally presenting their feedback to councillors on Friday 23 November.  This will provide time for 30 presentations allowing 15 minutes for each presentation including questions.  Seventeen submitters expressed an interest to be heard following the May consultation.  The invitation will note that it may not be possible to make time to hear everyone if the event is over-subscribed given the need to manage costs and limitations on councillors’ available time.  If necessary, slots would be allocated on a “first come, first served” basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

74.     The DC price varies by location depending on the cost of infrastructure required to support development in an area. The funding areas are set out in the attached policy documents.

75.     Officers provided briefings on the draft Contributions Policy 2019 to local board cluster meetings in October. 

76.     Local boards have a statutory responsibility for identifying and communicating the interests and preferences of the people in its local board area in relation to the context of the strategies, policies, plans, and bylaws of Auckland Council. This report provides an opportunity for the local board to give input on the draft Contributions Policy 2019.

77.     Local board decisions and feedback are being sought in this report to inform the Governing Body’s consideration of the adoption of the Contribution Policy 2019 in December.

Tauākī whakaaweawe Māori / Māori impact statement

78.     Council does not hold information on the ethnicity of developers.  The impact on Māori will be similar to the impact on other developers.

79.     Feedback from Māori received in the May consultation has been considered as part of the development of the revised draft Contributions Policy 2019. Key issues raised were that the Contributions Policy should:

·   reflect the Auckland Plan 2050 outcome to support Māori identify and wellbeing, for example by exempting (remitting) DCs for Māori developments 

·   include specific development types for Māori development.

80.     The remission of DCs for Māori development is discussed in this report.

81.     Development types are created based on evidence that different types of development generate different levels of demand for infrastructure. The policy does not currently contain specific Māori development types. Māori developments are categorised under broader development types based on the demand they generate. For example, kaumātua housing is treated the same as retirement villages, and marae fall under community facilities. As more Māori developments occur, evidence of demand generation can be used to reclassify developments or create new development types.

82.     Māori have expressed aspirations for their land that includes new forms of development that may not fit into existing development types. Legislation provides for the reconsideration of DC assessments for individual developments where evidence is available to show that the demand it will generate is less than its classification under the existing policy. Council also proactively reviews the availability of evidence for demand, and amends the Contributions Policy for new or adjusted development types and demand factors as evidence becomes available.  Council will continue to work with Māori to ensure that the Contributions Policy, in its design and its application, appropriately reflects the realities of Māori development.

83.     Feedback from iwi on the draft Contributions Policy 2019 will be sought as part of public consultation and via engagement with the Mana Whenua Kaitiaki Forum.  Mana Whenua will also be invited to present their feedback to the councillors through the formal engagement for stakeholders referred to in the public consultation section above.

Ngā ritenga ā-pūtea / Financial implications

84.     The financial implications are set out in the report.

Ngā raru tūpono / Risks

85.     Investment in DC funded growth related infrastructure carries the risk of development projections, and therefore DC revenue, not being met. These risks will be managed through monitoring consent applications and DC revenue.

Ngā koringa ā-muri / Next steps

86.     Public consultation on the draft Contributions Policy 2019 is to be held from 19 October to 15 November 2018 as above.  Feedback would be reported to the Governing Body workshop on 29 November.  Officers would report on adoption of the final policy to the 13 December meeting of the Governing Body.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Draft Contributions Policy 2019 (Under Separate Cover)

 

b

Consultation Document (Under Separate Cover)

 

c

Supporting information (Under Separate Cover)

 

d

Remissions of development contributions for Maori development and social housing (Under Separate Cover)

 

     

Ngā kaihaina / Signatories

Authors

Felipe Panteli - Senior Policy Advisor

Beth Sullivan - Principal Advisor Policy

Andrew Duncan - Manager Financial Policy

Authorisers

Ross Tucker - Acting General Manager, Financial Strategy and Planning

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager

 


Howick Local Board

19 November 2018

 

 

Auckland Regional Pest Management Plan consultation feedback and recommended changes

 

File No.: CP2018/20973

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To receive a summary of consultation feedback from local board residents on the Proposed Regional Pest Management Plan, and to provide feedback on recommended changes to the document.

Whakarāpopototanga matua / Executive summary

2.       Auckland Council is currently developing a new Regional Pest Management Plan. This plan is prepared under the Biosecurity Act 1993, and describes the pest plants, animals and pathogens that will be managed in Auckland. It provides a framework to minimise the spread and impact of those pests and manage them through a regional approach. Once operative, the Regional Pest Management Plan will provide a regulatory framework to support the council’s biosecurity activities, including those funded through the natural environment targeted rate.

3.       The Proposed Regional Pest Management plan was approved for public consultation by the Environment and Community Committee in November 2017 (resolution numbers ENV/2017/161 to ENV/2017/167) and consulted on in February and March 2018 alongside the Long-term Plan 2018-2028.

4.       A workshop was held with the board on 11 September 2018 to discuss the consultation feedback and proposed staff responses.

5.       Howick Local Board residents provided 52 submissions on the plan, representing four per cent of overall submissions. The views of local board residents were similar to regional views, with high levels of support across all topics excluding the addition of cats as a pest. The extent of cat control resulting from the plan is likely to be less extensive than the concerns noted in many submissions. Staff are exploring options to mitigate submitter concerns in the wording of the final plan.

6.       This report requests the board’s formal feedback on recommended changes to the Proposed Regional Pest Management Plan arising from key submission themes. Submission themes and corresponding changes are summarised in Attachment A.

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      receive a summary of consultation feedback from Howick residents on the Proposed Auckland Regional Pest Management Plan.

b)      provide feedback on the recommended changes to the Proposed Regional Pest Management Plan based on consultation feedback.

 

 

Horopaki / Context

7.       Auckland Council is currently reviewing its 2007 Regional Pest Management Strategy. The new Regional Pest Management Plan will prescribe council’s approach to pest management to reflect best practice and changes to various pest plants and animals in the Auckland region. The review is also in direct response to, and compliant with, the National Policy Direction for Pest Management 2015.

8.       The review of the Regional Pest Management Plan began with an issues and options paper discussed with elected members, followed by a public discussion document which was used as a basis for engagement with mana whenua, stakeholders and elected members.

9.       At its November 2017 meeting, the Environment and Community Committee approved the proposed Regional Pest Management Plan for public consultation alongside the Long-term Plan 2018-2028 (resolution numbers ENV/2017/161 to ENV/2017/167).

Tātaritanga me ngā tohutohu / Analysis and advice

10.     Consultation on the proposed Regional Pest Management Plan took place in February to March 2018 alongside consultation on the Long-term Plan and other statutory planning documents. A total of 1,262 submissions were received, which represents a significant increase on the approximately 400 submissions that were received on the 2015 discussion document. The breakdown by submission type is shown in Table 1 below.

Table 1: Proposed Regional Pest Management Plan breakdown by submission type (Auckland-wide)

Submission type

Number of submissions

Percentage of submissions

Online form

1035

82%

Hardcopy form

183

15%

Non-form (e.g. email, letter)

44

3%

 

11.     Of the 1,262 submissions received, 23 were pro-forma submissions from Forest and Bird. The number of submission received by local board area is shown in Table 2.

Table 2: Breakdown of Proposed Regional Pest Management Plan submissions by local board area

Local board

Number of submitters

Percentage of submitters

Albert-Eden

116

9%

Devonport-Takapuna

53

4%

Franklin

50

4%

Great Barrier

24

2%

Henderson-Massey

46

4%

Hibiscus and Bays

85

7%

Howick

52

4%

Kaipātiki

98

8%

Māngere-Ōtāhuhu

17

1%

Manurewa

18

1%

Maungakiekie-Tāmaki

51

4%

Ōrākei

64

5%

Ōtara-Papatoetoe

7

1%

Papakura

21

2%

Puketāpapa

12

1%

Rodney

162

13%

Upper Harbour

41

3%

Waiheke

37

3%

Waitākere Ranges

87

7%

Waitematā

51

4%

Whau

41

3%

Regional

5

0%

Not Supplied

69

5%

Outside Auckland

55

4%

Total

1,262

 

 

12.     The consultation feedback form included eight questions relating to key programmes in the Proposed Regional Pest Management Plan that were described in a summary document (see Attachment B for details around each of the proposed approaches). The responses received for each question from residents of the Howick Local Board area are summarised below in Table 3, and show a high level of support across all these topic areas.

Table 3: Feedback from Howick residents on the Proposed Regional Pest Management Plan

Question

Response

Percentage of submissions local board

Percentage of submissions regional

1. What is your view on the proposed approach to pest plant management in parks?

Full support

17%

26%

Partial support

11%

17%

Partial do not support

2%

3%

Full do not support

0%

2%

Other comments

70%

53%

2. What is your view on the proposed approach to managing kauri dieback?

Full support

29%

27%

Partial support

20%

29%

Partial do not support

0%

5%

Full do not support

0%

2%

Other comments

51%

37%

3. What is your view on the proposed approach to prevent the spread of pests to the Hauraki Gulf Islands?

Full support

49%

46%

Partial support

27%

19%

Partial do not support

11%

12%

Full do not support

4%

2%

Other comments

9%

21%

4. What is your view on the proposed approach to managing pests on Aotea/Great Barrier?

Full support

47%

44%

Partial support

9%

20%

Partial do not support

6%

4%

Full do not support

6%

2%

Other comments

31%

30%

5. What is your view on the proposed approach to managing pests on Kawau Island?

Full support

32%

43%

Partial support

42%

23%

Partial do not support

2%

7%

Full do not support

3%

4%

Other comments

20%

23%

6. What is your view on the proposed approach to managing pests on Waiheke Island?

Full support

53%

44%

Partial support

19%

21%

Partial do not support

6%

5%

Full do not support

3%

3%

Other comments

19%

28%

7. What is your view on the proposed approach to the management of rural possums?

Full support

49%

38%

Partial support

15%

28%

Partial do not support

8%

7%

Full do not support

5%

4%

Other comments

23%

23%

8. What is your view on the proposed approach to the management of freshwater pests?

Full support

57%

46%

Partial support

3%

23%

Partial do not support

9%

4%

Full do not support

9%

3%

Other comments

23%

25%

 

13.     In addition to the eight themed questions covered in Table 3, a further open-ended question elicited responses about a wide range of other topics covered in the proposed plan.

14.     The most commonly raised topic in the open-ended question was the issue of cat management. A wide range of views on this topic were expressed, including requests for increased cat management beyond that in the proposed plan. The majority of submissions on this topic voiced concerns about cats being included as pests. These submitters cited animal welfare issues and concerns that domestic cats throughout Auckland would be at risk under the proposed plan. Staff are exploring options for mitigating these concerns, which in many cases reflect a perception of more extensive cat control than was envisaged in the plan. Options for mitigating concerns include clarifying the spatial extent of the proposed approach in the final plan, and alternatives to the use of the term ‘pest cat’.

15.     Staff have worked through submissions to determine any changes to be recommended for the final plan. Attachment A identifies key themes where amendments to pest management programmes in the proposed plan were sought by submitters, along with proposed staff responses. Feedback themes have been grouped according to the questions in Table 3 (above), along with an ‘other’ category to capture feedback related to other topics.

16.     This report seeks formal feedback from the board at its November 2018 business meeting on the recommended changes to the Proposed Regional Pest Management Plan in response to consultation feedback.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17.     During engagement on the issues and options paper and wider public consultation on the discussion document, key issues were raised in relation to cats, possums, widespread pest plants, and the ban of sale of some pest species. In addition to these regional issues, the Howick Local Board provided feedback on locally specific issues of importance to the area, including pigeons, weeds on council land, rabbits, and the importance of education around pests.

18.     Proposed approaches to be taken in relation to these issues were workshopped with the board in July 2017. At its August 2017 business meeting the board provided formal feedback on these proposed management approaches. A copy of this feedback is appended in Attachment C.

19.     A recent workshop with the board was held on 11 September 2018 to discuss the consultation feedback and the recommended amendments to the plan, as set out in Attachment A.

Tauākī whakaaweawe Māori / Māori impact statement

20.     Section 61 of the Biosecurity Act requires that a Regional Pest Management Plan set out the effects that implementation of the plan would have on the relationship between Māori, their culture, their traditions and their ancestral lands, waters, sites, maunga, mahinga kai, wāhi tapu, and taonga.

21.     Engagement has been undertaken with interested mana whenua in the Auckland region during development of the plan, and formal submissions were received from the mana whenua groups listed below. In addition, staff are working closely with mana whenua on the development and implementation of a range of biosecurity programmes, providing opportunities for mana whenua to exercise kaitiakitanga, through direct involvement in the protection of culturally significant sites and taonga species.

·   Mana Whenua Kaitiaki Forum

·   Te Kawerau ā Maki

·   Te Rūnanga o Ngāti Whātua

·   Te Uri o Hau

·   Te Tira Whakamātaki -  Māori Biosecurity Network

22.     Submissions were largely supportive of the approaches set out in the proposed plan, and key themes noted in feedback from mana whenua included:

·   the need to enhance rather than protect ecosystem function and resilience

·   the need to recognise ecological value outside Significant Ecological Areas

·   the need to identify performance measures to enable people to readily evaluate success

·   the need to adopt management strategies that incentivise good management approaches

·   the importance of community education and involvement in pest management

·   mana whenua participation in pest management in collaboration with Auckland Council.

23.     Staff have prepared a summary of mana whenua feedback, including proposed staff responses. This document will be circulated to mana whenua submitters for their consideration in November and December 2018. This content will be included in the final submission summary that is reported to the Environment and Community Committee in March 2019, alongside the final plan. This content will be made available to all local boards prior to the committee meeting.

Ngā ritenga ā-pūtea / Financial implications

24.     The Proposed Regional Pest Management Plan presents a major change in pest management in Auckland, and therefore requires a significant increase in investment. As part of consultation on the Long-term Plan 2018-2028, the council sought community views on two options for increased investment in the natural environment funded by a targeted rate.

25.     On 31 May 2018 the Governing Body approved the introduction of a natural environment targeted rate to raise $311 million for environmental initiatives. These initiatives include addressing kauri dieback and targeted ecological protection (resolution GB/2018/91).

26.     This level of investment allows substantial (approximately 80 per cent), but not full, implementation of the Proposed Regional Pest Management Plan. Some changes to the proposed plan will be made to fit the funding envelope, most notably reducing the spatial extent of parks supported by pest plant control in buffer zones, and removing the moth plant good neighbour rule from the Hauraki Gulf Islands. These changes are addressed in further detail in Attachment A.

Ngā raru tūpono / Risks

27.     There are no significant risks arising from the board giving feedback on the Proposed Regional Pest Management Plan at this time. However, if the board chooses not to give feedback this would create a risk that their views will not be reflected in the final Regional Pest Management Plan.

28.     If adoption of the Regional Pest Management Plan is delayed, this will create significant risks to the council’s ability to achieve targets for protecting native biodiversity, through effectively regulating the control of pest plants, animals and pathogens.

Ngā koringa ā-muri / Next steps

29.     Attachment A has been prepared to facilitate local board feedback on the recommended changes to the proposed Regional Pest Management Plan.

30.     Staff will progress development of the final Regional Pest Management Plan in line with the process and indicative timeframes outlined in Table 4 below. A copy of the final plan and supporting information (including a full submissions analysis report and staff recommendations) will be provided to local boards for information prior to Environment and Community Committee adoption in March 2019.

Table 4: Timeframes for the finalisation of the Regional Pest Management Plan

Action/Milestone

Indicative timeframe

Mana whenua engagement to address changes proposed in submissions

September – October 2018

Local boards resolve formal feedback at business meetings

November – December 2018

 

Environment and Community Committee workshop

November 2018

Staff draft final plan

December 2018 – February 2019

Environment and Community Committee adopt plan

March 2019

 

Closing the loop with local boards and submitters

April – May 2019

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Key submission themes and recommended amendments to the Proposed Regional Pest Management Plan consultation feedback (Under Separate Cover)

 

b

Proposed Regional Pest Management Plan 2018 - Summary Document (Under Separate Cover)

 

c

Howick Local Board feedback on the Proposed Regional Pest Management Plan

63

     

Ngā kaihaina / Signatories

Author

Dr Imogen Bassett – Biosecurity Principal Advisor

Authorisers

Gael Ogilvie – General Manager Environmental Services

Barry Potter - Director Infrastructure and Environmental Services

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager


Howick Local Board

19 November 2018

 

 


 


Howick Local Board

19 November 2018

 

 

Feedback on proposed topics for inclusion in the Auckland Water Strategy

 

File No.: CP2018/21159

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide formal feedback on the proposed topics for inclusion in the Auckland Water Strategy.

Whakarāpopototanga matua / Executive summary

2.       Both freshwater and marine environments in Auckland are under pressure from historic under-investment, climate change and rapid growth. The Auckland Plan 2050 identifies the need to proactively adapt to a changing water future and develop long-term solutions.

3.       In response to these challenges, the Environment and Community Committee approved the scope of a strategy for Auckland’s waters at its June 2018 meeting (resolution ENV/2018/78). The strategy will provide strategic direction for the council group to meet the challenges and opportunities for improved management for water in all its forms. It will establish the outcomes needed for Auckland’s waters, as part of implementation of the Auckland Plan.

4.       Staff from across Auckland Council, Watercare and Auckland Transport have started developing the draft Auckland Water Strategy by first identifying Auckland’s water issues.

5.       A comprehensive engagement programme has also commenced. This has included mana whenua engagement through the Mana Whenua Kaitiaki Forum as well as separate workshops with operational kaitiaki.

6.       Staff have also attended workshops with all 21 local boards, the governing body and subject matter experts to present the progress of the strategy, and to introduce key topics to be addressed in the strategy.

7.       A draft discussion document is now being developed. This document will set out the key water topics, and propose a framework for the water strategy, for public feedback. 

8.       This report provides an update on the development of the strategy and requests formal feedback from the local board on the proposed topics for inclusion in the strategy (see Attachment A). A template to guide local board feedback has been included as Attachment B to this report.

9.       Feedback from local boards will be summarised as part of a report to the Environment and Community Committee in December 2018, seeking approval of a water strategy discussion document, ahead of public consultation from February to April 2019.

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      provide feedback on the proposed topics for inclusion in the Auckland Water Strategy (Attachment A of the agenda report)

b)      note that local board feedback on proposed topics for inclusion in the Auckland Water Strategy will be included in a report to the Environmental and Community Committee in December 2018, seeking approval of the draft Auckland Water Strategy discussion document for public consultation in early 2019.

 

Horopaki / Context

10.     The health of Auckland’s waters is a significant issue. Decades of pressure have had negative impacts on water quality, and on freshwater and marine environments. This pressure will continue to increase if changes are not made to the way that water is valued and managed. Population growth and climate change will further amplify the challenges, with greater demand for water services, and an increased risk of flooding and coastal inundation.

11.     The Auckland Plan notes a key challenge of ‘environmental degradation’ and identifies the need to proactively adapt to a changing water future and develop long-term solutions (focus area five of the Auckland Plan’s environment and cultural heritage outcome). Other focus areas of the Auckland Plan speak to the need to future-proof Auckland’s infrastructure, make sustainable choices, and fully account for past and future impacts of growth.

12.     The Environment and Community Committee agreed to the development of the Auckland Water Strategy at its 12 September 2017 meeting. The committee noted that water is often described and managed in categories, such as stormwater, wastewater and drinking water. An overarching strategy for Auckland’s waters, in all their forms, was identified as a way of ensuring the full range of desired outcomes for water are defined and achieved in an integrated way.

13.     Several drivers give weight to the timely development of this strategy. These include heightened public awareness of water quality risks, and strong support from the public for improvements to water quality through the ten-year budget, central government initiatives (such as the National Policy Statement for Freshwater Management and the Department of Internal Affairs review of three waters outcomes) and the need to update existing strategies due to significant population growth. It also responds to mana whenua aspirations surrounding te mauri o te wai.

14.     Since the strategy’s initiation in September 2017, staff have undertaken preliminary analytical work and engagement across the council group. This includes resolving the intersection of the strategy with the section 17A three waters review, mapping the council group’s current water-related activities, and analysing the public feedback on the proposed Auckland Plan and 10-year budget.

15.     An extensive local board and mana whenua engagement programme has been undertaken. In September and October 2018, staff presented the proposed topics to be addressed through the water strategy to all 21 local boards. Mana whenua have been engaged at both a governance and operational level. The Mana Whenua Kaitiaki Forum provided strategic direction while operational kaitiaki provided direction on the values. Subject matter experts from across the council group, local boards and the governing body have also provided feedback on the key topics.

16.     This report provides a progress update on the development of the strategy, and also provides an opportunity for the local board to provide formal feedback on the proposed topics for inclusion in the strategy (Attachment A).

Tātaritanga me ngā tohutohu / Analysis and advice

Purpose and proposed topics for inclusion in the Auckland Water Strategy

17.     The Auckland Water Strategy will provide strategic direction for the council group in how meet the challenges and opportunities for improved water management. It is expected that the strategy will define the approaches taken around water in other strategies and plans as they are subsequently developed and reviewed.

18.     The proposed topics for inclusion in the Auckland Water Strategy (see Attachment A) were developed through the review of the existing policies and strategies, and through a series of workshops and discussions with staff from Auckland Council family, including Watercare and Auckland Transport.

19.     Attachment A describes the current strategic context, purpose, vision, values, issues, processes and principles that are proposed to inform the development of the discussion document for the draft Auckland Water Strategy.

Request for local board feedback

20.     Further to the workshops held with local boards in September and October 2018, local boards are formally requested to provide feedback on the draft topics for inclusion in the Auckland Water Strategy, ahead of the Environment and Community Committee’s consideration in December 2018. Attachment B provides a template to guide local board feedback.

21.     The draft vision for inclusion in the Auckland Water Strategy is ‘Te mauri o te wai – the life supporting capacity of water – is protected and enhanced’. Local boards are requested to provide feedback on whether this vision is right for the communities they represent.

22.     The draft values for inclusion in the strategy are detailed below. Local boards are requested to provide feedback around whether these values cover the aspects of water that are most important to the boards:

·   ecology

·   water use

·   culture

·   recreation and amenity

·   resilience.

23.     The draft issues to be addressed through the strategy are detailed below. Local boards are requested to provide feedback on whether these categories capture the issues that are of greatest concern to them:

·   cleaning up our waterways

·   meeting future water needs

·   growth in the right places

·   adapting to a changing water future.

24.     The draft processes to be worked on through the strategy are detailed below. Local boards are requested to provide feedback on whether these categories capture the processes that they are most concerned with:

·   creating our water future together

·   setting priorities for investment

·   achieving net benefits for catchments

·   applying a Māori world view.

25.     The draft principles to be included in the strategy are detailed below. Local boards are requested to provide feedback on whether or not they agree with these principles:

·   recognise that water is a taonga

·   work with natural ecosystems

·   deliver catchment scale thinking and action

·   focus on achieving the right-sized solutions with multiple benefits

·   work together to plan and deliver better water quality outcomes

·   look to the future.

26.     As the development of the strategy has progressed, it has become clear that it will need to be developed in stages. Many of the water challenges that have been identified require more analysis and public engagement before a strategy can be agreed. For this reason, the discussion document that is proposed to be released early 2019 will be focused on identifying and agreeing the water issues that Auckland faces within a proposed framework of vision, values and principles. From there, the governing body will be able to review and agree a staged programme that builds on the framework towards a final strategy.

27.     Local board feedback on the draft topics outlined in Attachment B will be summarised as part of the report to the Environment and Community Committee in December 2018, requesting approval of a draft discussion document for public consultation. A further update on the Auckland Water Strategy will be provided to local boards in February 2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

28.     Local boards have a strong interest in improving water quality across the Auckland region and currently fund many local projects focused on restoration of local waterways.

29.     Staff attended a local board chairs’ meeting on 13 November 2017 to introduce the concept of the strategy and expected range of activities arising from the strategy. Board chairs indicated their interest in continued involvement.

30.     Staff presented the scope, summary and the progress on the strategy’s development to all 21 local boards between 30 August 2018 and 23 October 2018. Key themes in the feedback provided by local boards at these workshops included the need to:

·   acknowledge water as being a precious commodity that needs to be preserved as the population grows

·   increase the focus on the health of Auckland’s harbours

·   identify future drinking water sources

·   educate people around resilience, water usage, and the impacts of their activities on the environment

·   strengthen regulation and compliance to protect waterways.

31.     This report presents the proposed topics for inclusion in the Auckland Water Strategy, and seeks a formal feedback from the local board ahead of Environment and Community Committee approval of a discussion document in December 2018 for public consultation in early 2019. Key questions to guide local board feedback have been included as Attachment B.

Tauākī whakaaweawe Māori / Māori impact statement

32.     Mauri (life force) is a fundamental concept of the Māori world view. The state of mauri is an indicator of overall environmental, cultural and social wellbeing. All water sources have an inherent mauri that can be diminished or enhanced.

33.     Enhancing the mauri of waterways is of key significance to mana whenua in their role as kaitiaki of Auckland’s waters. Early engagement with mana whenua to promote kaitiakitanga and embed mana whenua values into this work will be critical to the success of the actions outlined in this report.

34.     The development of the Auckland Water Strategy has been guided by the strategic advice provided by the Mana Whenua Kaitiaki Governance Forum. The forum has determined it will provide its own strategic advice, to ensure that core mana whenua principles and values are given the attention they need. The forum requested that one of their members be included on the governance group for the development of the strategy. This has been achieved with the Auckland’s Water Political Reference Group, and recognises the longstanding whakaaro and kōrero that mana whenua have provided on this kaupapa.


 

 

Ngā ritenga ā-pūtea / Financial implications

35.     The budget to develop the Auckland Water Strategy was included as part of the Long-term Plan 2018-2028. This budget covers operational expenses, primarily staff time, and will be used to support public engagement.

36.     The budget required to deliver any actions arising from the strategy will be sought through the Long-term Plan 2021-2031 process. 

 

Ngā raru tūpono / Risks

37.     An initial risk assessment for the programme has been carried out, as shown in Table 1 below.     

 

Table 1: Auckland Water Strategy work programme risks and proposed mitigations

Risk type

Risk description

Consequence description

Rating

(High-Medium-Low)

Mitigation/Control

Scope expansion

Water is a broad subject, and the level of detail and number of topics to cover can grow and change rapidly

Unable to deliver to time and cost

Medium

Guidance from the Political Reference Group and Executive Steering Group

Central government changes to legislation and policy

There are several central government work programmes focusing on water underway such as the Department of Internal Affairs Three Waters review and the Office of the Auditor Generals Water Programme. The strategy will need to adapt to any changes in direction from central government.

Unable to deliver to time and cost

Medium

Anticipate where possible, communication plans to include government stakeholders

Inconsistent practices and adoption of the strategy

The strategy is not adopted and reflected in the plans of the operational and delivery organisations of the council group

Outcomes of the strategy are not delivered, substantive actions to deliver the strategy are not undertaken

Medium

Ensure that the delivery teams of the council group are engaged in the development of the strategy

 

 

Ngā koringa ā-muri / Next steps

38.     The next steps in the development of the Auckland Water Strategy have been outlined in Table 2:

Table 2. Timeframes for the development of the Auckland Water Strategy

Activity

Expected timeframe

Formal local board feedback sought on proposed topics of the Auckland Water Strategy for the discussion document

November 2018

Internal discussions on the topics for inclusion in the draft discussion document, and presentations to the Watercare and Auckland Transport boards

November-December 2018

Draft discussion document reported to Environment and Community Committee for approval ahead of public consultation

December 2018

Public consultation on the Auckland Water Strategy discussion document

February-April 2019

Public engagement feedback presented to elected members

April 2019

Draft options for the finalisation of the Auckland Water Strategy, and associated work programmes to be presented to the Environment and Community Committee

June 2019

 

39.     Local boards will receive a further update on the Auckland Water Strategy in February 2019.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Proposed topics for inclusion in the Auckland Water Strategy

71

b

Local board feedback template for proposed topics for inclusion in the Auckland Water Strategy

79

     

Ngā kaihaina / Signatories

Author

Andrew Chin Auckland Waters Portfolio Manager

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager

 


Howick Local Board

19 November 2018

 

 


 


 


 


 


 


 


Howick Local Board

19 November 2018

 

 


 


 


Howick Local Board

19 November 2018

 

 

Howick Local Board 3 year engagement strategy November 2018

 

File No.: CP2018/19719

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To approve the Howick Local Board three year engagement strategy.

Whakarāpopototanga matua / Executive summary

2.       Howick Local Board (HLB) is required by legislation to engage with the local community and consider their views and preferences.

3.       The community has a low level of engagement with HLB, and with the wider Auckland Council. 

4.       The engagement advisor is tasked with developing a three year engagement strategy for the local board. This strategy will cover the three years immediately following adoption (2019-2021) and will be supported by an annual programme of engagement.

5.       The amount and timing of engagement activities each year will be influenced by the three year electoral cycle, existing regional special consultative procedures, availability of subject matter experts and commitment of the HLB members.

6.       The three year engagement strategy will include special consultative procedures relating to the Annual Plan, 10 year budget and the Howick Local Board Plan.

7.       The proposed new engagement activities for the HLB include:

·   talk to the board – whole board session during existing workshop time allowing people to have an open conversation with the board

·   let’s talk local – elected member led sessions in each subdivision to allow people to engage with their representatives in their local community

·   community forum – topic or sector based information sharing sessions run by local board services in conjunction with council departments and council controlled organisations

·   ethnic forum – a forum for all ethnic communities supported by an ethnic roundtable which will generate topics for the wider forum.

8.       The three year engagement strategy will be supported by the following plans and strategies, to be developed by the engagement advisor:

·   annual programme of engagement

·   annual local communications plan

·   Māori engagement plan

·   facebook strategy.

9.       Engagement will be evaluated to ensure effectiveness and to identify improvements.

 

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      approve the Howick Local Board three year engagement strategy November 2018.

 

 

Horopaki / Context

10.     The Local Government (Auckland Council) Act 2009 requires local boards to:

·   communicate with community organisations

·   communicate the interests and preferences of people in relation to strategies, policies, plans, and bylaws (to the governing body)

·   consider the views and preferences of persons likely to be affected by, or to have an interest in, a local board decision

·   use the local board plan process to provide an opportunity for people to participate in decision-making processes on the nature and level of local activities to be provided by council within the local board area.

11.     The Local Government Act 2002 establishes engagement principles:

·   a local authority should conduct its business in an open, transparent, and democratically accountable manner and give effect to its identified priorities and desired outcomes in an efficient and effective manner.

·   a local authority should make itself aware of, and should have regard to, the views or all its communities

·   when making a decision, a local authority should take account of the diversity of the community, and the community’s interests, within its district or region; and the interest of future as well as current communities; and the likely impact of any decision on them

·   a local authority should provide opportunities for Māori to contribute to its decision-making processes.

12.     The Auckland Council’s Significance and Engagement Policy 2014:

·   identified how and when communities can expect to be engaged in, or specifically consulted on, decisions about issues, proposals, assets, decisions and activities

·   enables the council and our communities to understand the significance that council places on certain issues, proposals, assets, decisions, and activities.

13.     Auckland Council’s strategy to become a great council has six steps up.  Step 1 relates directly to engagement: “Engage and Enable our Communities”.

Figure 1 – Auckland Councils Strategy

 

 

 

 

 

 

 

 

 

 

 

 

14.     Engaged and enabled communities will be measured through trust and confidence in council. This is measured quarterly through a survey conducted by an independent agency.                                The engagement strategy for HLB will help to meet the council wide target of 35% trust in council for 2018-2019.

15.     Local Board Services has an agreed approach to improve engagement undertaken by local boards during the 2017-2019 electoral term. Engagement undertaken by specific local boards needs to be informed by this approach.The approach has three parts:

·   establish an engagement evaluation framework

·   identify approaches to improve engagement practice

·   identify approaches to co-ordinate engagement activities.

16.     Local government has obligations to Māori through legislation and Auckland Council is committed to honouring te Tiriti o Waitangi/the Treaty of Waitangi. 

17.     Māori are a diverse group, with the local board having responsibilities to two key groups:

·   mana whenua – currently represented by 19 tribal authorities in Auckland

·   matāwaka -  which includes individuals, whanau and organisations.

18.     Evaluation of engagement across the wider council is needed to ensure reflective practice and ongoing improvement and this should occur at the local board level also.

19.     Engagement advisors have been employed permanently in 2018 across the 21 local boards.  A key responsibility is to develop a three year engagement strategy and an annual programme of engagement for each local board.

Tātaritanga me ngā tohutohu / Analysis and advice

Analysis

20.     In 2013 the population of the Howick Local Board was 127,125. It is anticipated that data from the 2018 census will show population growth overall and possible changes to the ethnic and age profiles of the population.

21.     Demographic data from submissions on the 10 year budget 2018 and Local Board Plan 2017 demonstrates a low level of engagement with council and the Howick Local Board.  There were 1301 local submissions on the 10 year budget 2018, representing 1.0% of the population. For the Local Board Plan 2017 the board received 412 submissions, representing 0.32% of the population.

22.     A summary of submitters by ethnicity in relation to percentage of the population can be found below:

Ethnicity

Population in Howick Local Board area (%)

Submitters on 10 year budget 2018 (%)

Submitters on Local Board Plan 2017 (%)*

European

55

55

64

Māori

5.2

4

3

Pacific

4.6

4

1

Asian

38.8

33

39

Middle Eastern, Latin American, African

1.2

2

0

Other

1.7

2

1

*Total adds to more than 100 as submitters listed more than one ethnicity

 

23.     This data shows that all ethnicities are represented proportionally. Partnership events with existing ethnic community groups have been successful at engaging the Chinese community, which is the largest ethnic group representing 21% of the population at the last census in 2013.

24.     A summary of submitters by age in relation to percentage of the population can be found below:

Age (years)

Population in Howick Local Board area (%)

Submitters on 10 year budget 2018 (%)

Submitters on Local Board Plan 2017 (%)

0-15

19.8

1

12

15-24

14.1

10

18

25-34

12.5

10

5

35-44

14.3

16

9

45-54

15.1

19

12

55-64

11.3

15

13

65-74

7.3

19

2

75+

5.1

9

11

 

25.     This data shows that people in all age groups are submitting on the 10 year budget and local board plan. People over 45 are well represented as submitters, with significant representation from the 65+ age group. 

26.     A summary of attendance at board run engagement events for the 10 year budget can be found below:

Event

Format

No. of engagements or attendees

Botany Community Day

Raising Awareness

50

Howick Village Market

Raising Awareness

78

Picton Centre HYS

Roundtable

5

Movies in the Park

Raising Awareness

13

Kotahi Centre HYS

Roundtable

7

Music in the Park

Raising Awareness

15

Pakuranga Meeting Room HYS

Hearing style

9

 

27.     This data shows that attendance at board run face to face engagement events is very low.  Raising awareness at existing events generates the highest level of face to face interactions. 

28.     An increasing proportion of submitters are now doing so online.  Online submitters made up 62% of submissions for the Howick Local Board area for the 10 year budget 2018. This compares with 44% of online submission for the local board plan 2017. Paper forms are still preferred by a significant part of the population including 48% of submitters on the local board plan and 36% of submitters for the 10 year budget.

Advice

29.     The proposed Howick Local Board three year engagement strategy November 2018 identifies five objectives (Attachment A):

·        take a strategic approach to engagement

·        increase the reach of engagement

·        strengthen relationships

·        inform communities

·        evaluate effectiveness.

30.     The amount and timing of engagement activities each year will be influenced by the three year electoral cycle, annual special consultative procedures, work programme related consultation, the availability of subject matter experts and Council Controlled Organisation (CCO) related project engagement.

31.     The HLB will continue engagement in relation to the Annual Plan (incorporating the Local Board Agreement), the 10 year budget (3 yearly) and the Local Board Plan (3 yearly).The board will, where necessary, support council departments and CCOs doing project specific engagement within the local board area.

32.     The strategy introduces new engagement activities, which will require commitment from board members as follows:

·   Talk to the Board – a monthly session in the Pakuranga meeting room during existing workshop times with capacity to book a time, as well as room for ‘drop ins’.  The purpose of this session is to provide already engaged members of the public with a forum in which they can speak directly and openly with board members, with opportunity for two way discussion

·   Let’s talk Local – sessions run by board members at locations within each subdivision.  The purpose of these sessions is to provide an opportunity for local people to meet with their local members in an informal way.  Members will provide information about what the board is doing in the local area, answer question and listen to people’s issues and requests.  Local Board Services will provide administrative support

·   Community Forums – topic or sector based information sessions where the board partners with other council departments or CCOs to present information about topics of interest to the community, or hear from a specific sector group.  These sessions will be in response to need and will require significant co-operation from staff outside of Local Board Services

·   Ethnic Forum – the board has expressed a desire to have regular and ongoing engagement with all the ethnic groups that comprise the ‘Asian’ community.   This forum will allow the ethnic population to learn about what the HLB does and discuss relevant local issues for ethnic communities. The content of such forums will be informed by the related Ethnic Roundtable.  These will be run in conjunction with the Strategic Broker.

33.     Greater youth representation will be addressed by partnering with Howick Youth Council to deliver engagement around the Local Board Plan, Annual Plan and 10 year budget, as well as through use of digital and innovative engagement strategies.

34.     Improving engagement with Māori will address two groups – mana whenua and matāwaka.

35.     The mana whenua groups whose rohe includes the Howick Local Board are:

Ngāi Tai ki Tāmaki, Ngāti Whātua o Orakei, Te Kawerau a Maki, Ngāti Tamaoho, Ta Akitai Waiohua, Ngāti Te Ata Waiohua, Ngāti Paoa, Ngāti Whanaunga, Ngāti Maru, Ngāti Tamatera, Te Patukirikiri.

36.     Mana whenua representation will be achieved through:

·   establishing a chair to chair framework for ongoing future engagement that enables ongoing and sustainable input from mana whenua, as well as encouraging shared understanding and potential to identify common goals

·   local board commitment to participating in the Māori Input Into Local Decision Making programme.

37.     Improved engagement with mātawaka will be achieved by developing a Māori engagement plan to:

·   develop relationships with Te Tahawai Marae in Edgewater and Te Whare Wānanga O Owairoa in Howick

·   identify organisations working with local Māori with a view to developing relationships and potentially partnering to deliver engagement.

38.     There is a need to educate the wider community about the Auckland Governance model, the role of local boards, as well as decisions that are the responsibility of the regional governing body and central government agencies.This will be addressed primarily through a static display circulated around community venues and development of a short video clip for use on digital platforms.

39.     An annual local communications plan will be developed to forward plan communications to showcase the board’s work programmes, as well as pre-planning content for the e-newsletter.

40.     Growing the database of people who receive the HLB e-newsletter and follow the HLB facebook page will be prioritised.

41.     Evaluation of engagement activities annually and in response to ineffectiveness will ensure a constant focus on improvement.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

42.     The local board is committed to engagement and has delivered local engagement events across all subdivisions for the local board plan, annual plan and the 10 year budget.

43.     The board has expressed the desire to improve engagement in the HLB area and recognises that new and innovative approaches will be needed, including the use of digital strategies.

44.     The Howick Local Board has been involved in the development of the Howick Local Board engagement strategy November 2018 through the following activities facilitated by the engagement advisor:

·   completing an online survey post the 2018 long term plan

·   completing an online survey about their existing engagement activities in the community

·   attending an initial engagement workshop in July 2018 where the board gave feedback and direction

·   receiving information about the range of engagement activities currently being undertaken by other local boards

·   attending a subsequent engagement workshop in September 2018 at which the board indicated support for the proposed engagement activities.

Tauākī whakaaweawe Māori / Māori impact statement

45.     Improved engagement with Māori will allow more Māori input into local decision making to address the views and preferences of the Māori community, and ensure the local board meets its statutory obligations to Māori.

Ngā ritenga ā-pūtea / Financial implications

46.     The boards engagement activities are supported by the Engagement Advisor on a half time basis shared with Franklin Local Board.

47.     A modest budget to purchase prudent innovative engagement resources, static display materials and produce a short video will be made available from the board’s governance budget.

48.     Any additional expenses beyond this relating to purchase of equipment or materials for board members to use at local events will need to be allocated by resolution from the boards Local Development Initiative funding.

49.     Additional promotion and communication costs associated with promotion of the board’s engagement activities in the community will be met through the Local Communications budget.

Ngā raru tūpono / Risks

50.     Poor engagement can lead to poor decision making when the HLB does not understand the needs and aspirations of all the groups of people within the local board area.

51.     The board could suffer a loss of reputation, if the local population perceives the board is out of touch with the community.

52.     Failure to meet statutory obligations regarding consultation could lead to disruption and delay in delivery of work programmes.

Ngā koringa ā-muri / Next steps

53.     The engagement advisor will develop:

·   annual programme of engagement for 2019

·   annual local communication plan for 2019 (in conjunction with local communications advisor)

·   facebook strategy (in conjunction with local communications advisor)

·   Māori engagement plan.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Howick Local Board 3 year engagement strategy November 2018

91

     

Ngā kaihaina / Signatories

Author

Lucy Stallworthy - Local Board Engagement Advisor

Authoriser

Nina Siers - Relationship Manager

 



Howick Local Board

19 November 2018

 

 


Howick Local Board

19 November 2018

 

 


Howick Local Board

19 November 2018

 

 


Howick Local Board

19 November 2018

 

 


Howick Local Board

19 November 2018

 

 



Howick Local Board

19 November 2018

 

 

Howick Local Grant, Round Two 2018/2019 Grant Applications

 

File No.: CP2018/19535

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To fund, part-fund or decline applications received for Howick Local Grants, Round Two 2018/2019.

Whakarāpopototanga matua / Executive summary

2.       This report presents applications received in Howick Local Grants, Round Two 2018/2019 (see Attachment A).

3.       The Howick Local Board adopted the Howick Grants Programme 2018/2019 on 16 April 2018 (see Attachment B). The document sets application guidelines for contestable community grants submitted to the local board.

4.       The Howick Local Board has set a total community grants budget of $395,000 for the 2018/2019 financial year. The Howick Local Board allocated $231,694 in local and multiboard grants, round one. This leaves $163,306 to be allocated between two local grant and two quick response grant rounds.

5.       Twenty applications were received for Local Grants, Round Two 2018/2019, requesting a total of $192,475.

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      agree to fund, part-fund or decline each application received in Howick Local Grants Round Two, listed in Table One.   

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG1907-210

Uxbridge Arts and Culture

Arts and culture

Towards the costs to deliver a week-long Chinese film festival, including film rights, advertising, performers, sound and lighting.

$3,922.00

Eligible

LG1907-215

Uxbridge Arts and Culture

Arts and culture

Towards the purchase of six aluminium flag pole sets, artwork design, materials and event photography for an environmental awareness project.

$4,180.00

Eligible

LG1907-227

Howick Parish in the Diocese of Auckland

Arts and culture

Towards the artist fees to deliver a series of seven musical performances.

$3,040.00

Eligible

LG1907-232

Harlequin Music Theatre Incorporated

Arts and culture

Towards the purchase of new sound equipment.

$27,000.00

Eligible

LG1907-202

St Marks Catholic Church

under the umbrella of the Catholic Bishop of Auckland

Community

Towards the purchase of 100 chairs, 20 trestle tables and a hand truck for the Saint Mark's Church community centre.

$11,530.00

Eligible

LG1907-219

Chinese New Settlers Services Trust

Community

Towards the venue hire, entry fees, coordinators wages and a koha to run a new migrant orientation programme.

$6,725.00

Eligible

LG1907-220

Integrated Health and Wellness Trust

Community

Towards the overall costs to run a mental health recovery service, including venue hire, resources, materials, advertising, insurance and training.

$15,000.00

Eligible

LG1907-222

Botany and Flat Bush Ethnic Association Incorporated

Community

Towards the purchase of t-shirts, caps, a portable speaker, a wireless headset and a wireless microphone system for a group fitness event.

$7,083.00

Eligible

LG1907-225

Howick East Combined Probus Club

under the umbrella of Rotary Club of Howick Incorporated

Community

Towards the costs to subsidise monthly outings, including bus hire and entry fees.

$3,000.00

Eligible

LG1907-229

Youthline Auckland Charitable Trust

Community

Towards a portion of the annual salary for the South Auckland youth development team leader.

$5,000.00

Eligible

LG1907-230

Rainbow Celebrating Life Trust

Community

Towards the venue hire and dance choreographer fees to run an eighteen week dance fitness series.

$3,000.00

Eligible

LG1907-207

Karyn Gradon

under the umbrella of Te Whangai Trust Board

Environment

Towards the purchase and planting of native plants in three areas of Shelly Park.

$5,195.00

 Eligible

LG1907-217

Kindergarten New Zealand Mission Heights

under the umbrella of Kindergarten New Zealand Limited

Environment

Towards the purchase of fruit trees, a planter box and fertilizer for a garden.

$3,000.00

Eligible

LG1907-218

Cockle Bay School

Environment

Towards the creation of an outdoor learning space, including the purchase of native plants and timber for a teepee, mud kitchen and boardwalk.

$3,956.00

Eligible

LG1907-201

NewHope Community Church Trust Board

Events

Towards the portaloo toilet hire, waste management fees and generator costs to host a Christmas event at Barry Curtis Park.

$7,000.00

Eligible

LG1907-204

Howick Village Business Association Incorporated

Events

Towards the traffic management costs to deliver the “Midnight Madness” event.

$4,111.00

Eligible

LG1907-203

Lloyd Elsmore Park Badminton Club Incorporated

under the umbrella of Auckland Badminton Association Incorporated

Sport and recreation

Towards the cost to purchase and install retractable court dividing curtains.

$42,237.00

Eligible

LG1907-214

Howick Squash Club Incorporated

Sport and recreation

Towards the material and contractor costs to repair and paint the walls of four squash courts.

$7,000.00

Eligible

LG1907-221

Howick Sailing Club

Sport and recreation

Towards the purchase of two “RS Feva” sailing boats.

$24,198.00

Eligible

LG1907-226

Botany and Flat Bush Ethnic Association Incorporated

Sport and recreation

Towards the costs to hire badminton and table tennis courts for one year.

$6,298.00

Eligible

Total

 

 

 

$192,475.00

 

 

 

 

Horopaki / Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8.       The local board grants programme sets out:

·   local board priorities

·   lower priorities for funding

·   exclusions

·   grant types, the number of grant rounds and when these will open and close

·   any additional accountability requirements.

9.       The Howick Local Board adopted their grants programme for 2018/2019 on 16 April 2018 and will operate two quick response and three local grant rounds for this financial year. 

10.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu / Analysis and advice

11.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12.     Local boards are responsible for the decision-making and allocation of local board community grants.  The Howick Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

13.     The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

14.     A summary of each application received through Howick Local Grants, Round Two 2018/2019 (see Attachment A) is provided.

Tauākī whakaaweawe Māori / Māori impact statement

15.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

16.     Six applicants applying to Howick Local Grants, Round Two 2018/2019 indicated that their project targets Māori or Māori outcomes

Ngā ritenga ā-pūtea / Financial implications

17.     The allocation of grants to community groups is within the adopted 2018-2028 Long-Term Plan and 2018/2019 local board agreement.

18.     The Howick Local Board has set a total community grants budget of $395,000 for the 2018/2019 financial year. The Howick Local Board allocated $231,694 in Local Grants Round One 2018/2019, including multiboard applications. This leaves $163,306 to be allocated between two local grant and two quick response grant rounds.

19.     Twenty-one applications were received for Local Grants, Round Two 2018/2019, requesting a total of $192,475.

Ngā raru tūpono / Risks

20.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

21.     Following the Howick Local Board allocation of funding for Local Grants Round Two 2018/2019, Commercial and Finance staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Howick Local Board Grant Programme 2018/2019

103

b

Howick Local Grants, Round Two 2018/2019 grant applications

107

     

Ngā kaihaina / Signatories

Author

Makenzie Hirz - Senior Community Grants Advisor

Authorisers

Marion Davies - Grant Operations Manager

Shane King - Head of Operations Support

Nina Siers - Relationship Manager

 


Howick Local Board

19 November 2018

 

 


 


 


Howick Local Board

19 November 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Howick Local Board

19 November 2018

 

 

Mangemangeroa Reserve & Valley Walkway - LDI Opex Funding Request

 

File No.: CP2018/13022

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To request $20,000 LDI opex funding to conduct further geotechnical studies at Mangemangeroa Reserve and Valley Walkway to inform pathway alignment in the draft concept plan.

Whakarāpopototanga matua / Executive summary

2.       Mangemangeroa Reserve and Valley Walkway is a popular walking network spanning more than 4 kilometres and travelling through eight local parks (Attachment A).

3.       The board provided $55,000 LDI opex funding in FY 18 to develop a concept plan for the park and walkway and conduct geotechnical investigations to steer pathway development routes away from areas of land instability.

4.       It became apparent late in FY18 that a further geotechnical study was required to complete the investigation.  To facilitate this work an additional $20,000 LDI opex is required to determine optimum locations for pathway development away from landslip prone locations.

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      approve $20,000 LDI Opex in FY 19 to finalise geotechnical studies at Mangemangeroa Reserve and Walkway.

 

 

Horopaki / Context

5.       Mangemangeroa Reserve is a coastal park that provides access to the Mangemangeroa Valley Walkway spanning more than 4 kilometres and travelling through six local parks. The reserve and walkway is a popular visitor attraction and is actively maintained and cared for by the Friends of Mangemangeroa (FoM). The board’s LFA has been consulted and advises that funding is available from the Parks Response Fund

6.       In FY 18 the local board provided a $130,000 grant to the Mangemangeroa Environmental Education Facility Trust (MEEFT) to conduct feasibility studies to determine the viability of developing an environmental education facility at the reserve. The purpose of the education facility is to provide visitors with an understanding of the history, occupation and flora and fauna of the area.

7.       A series of landslips from storm events occurred late 2016 and early 2017 resulting in the closure of sections of the 4 kilometre walkway. The board recognised the importance of maintaining existing walking access along the valley walkway and provided $55,000 in FY18 to conduct geotechnical studies and develop a concept plan for the park and walkway.

Tātaritanga me ngā tohutohu / Analysis and advice

8.       Visitation to the reserve is expected to increase significantly should the MEEFT education facility feasibility study prove the facility is viable. MEEFT plan to attract large numbers of visitors from the wider-community, tourists and schools providing a range of services, events and educational opportunities at the facility and along the valley walkway.

9.       Further to this, the Mangemangeroa Reserve and Walkway also features in the Howick Walking & Cycling Network plan which is expected to be adopted by the local board in October 2018. This will increase visitation to the reserve and the need to provide an accessible and sustainable pathway network.

10.     The concept plan is a design guide that reflects a range of outcomes including the preservation and protection of taonga, ecological and biodiversity enhancement, connectivity and view shaft protection. It also captures local board, Mana Whenua, FoM and MEEFT development aspirations for the reserve.

11.     Geotechnical study findings will be captured in the concept plan to steer pathway development away from landslip prone areas resulting in a holistic development plan for the reserve.

12.     It is recommended that the board provide $20,000 LDI opex to complete geotechnical studies at the reserve and walkway.

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

13.     Development of a concept plan for the park and walkway that reflects the findings of the geotechnical investigation will be a step towards delivering the following Local Board Plan 2017 aspiration:

Continuing to connect our walkways to open up the coastline for everyoneplanning has started to link the Mangemangeroa Reserve walkway with Point View Reserve, Barry Curtis Park and Murphy’s Bush.’

14.     The draft concept plan was prepared by Community Facilities and local board feedback was captured at a workshop in December 2017. Further workshops will be scheduled with the local board prior to seeking adoption of the final design later this financial year.

Tauākī whakaaweawe Māori / Māori impact statement

15.     The concept plan design guide aspires to preserve and enhance the Mangemangeroa Reserve and Walkways natural resources and provide opportunities to educate park visitors on Māori culture and traditions. The preservation and protection of taonga is reflected in concept plan design guide preparation using Te Aranga Māori Design Principles.

16.     Mana whenua will be engaged on the concept plan design guide via the Parks, Sports & Recreation Hui and potentially on site visits.

Ngā ritenga ā-pūtea / Financial implications

17.     $20,000 LDI opex funding is required in FY 19 to complete geotechnical investigations and finalise the draft concept plan.

18.     The geotechnical investigation will inform the draft concept plan design guide, which is in the Community Facilities FY 19 work programme, and also inform future footpath renewal projects. Community Facilities design, operations and renewals teams have been kept updated on this piece of work. The board’s LFA has been consulted and advises that funding is available from the Parks Response Fund

Ngā raru tūpono / Risks

19.     Geotechnical data is required to understand where landslips are likely to occur in Mangemangeroa Reserve and walkway. Failure to fund finalisation of geotechnical studies will result in increased pathway closures and maintenance costs following storm-events along the 4 kilometre walkway.

Ngā koringa ā-muri / Next steps

20.     On approval of $20,000 LDI opex, the geotechnical study will be finalised. Study findings will be included in the concept plan design guide, currently being drafted by Community Facilities prior to seeking local board adoption of the final plan.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Mangemangeroa Reserve & Walkway

181

     

Ngā kaihaina / Signatories

Author

Steve Owens - Parks and Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Nina Siers - Relationship Manager

 


Howick Local Board

19 November 2018

 

 


Howick Local Board

19 November 2018

 

 

New road names in the subdivision at 80 Castlebane Road, Flat Bush

 

File No.: CP2018/20948

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek approval from the Howick Local Board for new road names for four new public roads in the subdivision at 80 Castlebane Road, Flat Bush by Candor3. The Applicant also seeks to name the extension of seven existing roads.

Whakarāpopototanga matua / Executive summary

2.       Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       The Applicant has submitted the following names for consideration for the new public at 80 Castlebane Drive, Flat Bush:

Road 16:

·   Repehina Road (preferred name)

·   Fortuna Forest Road (alternative name)

 

Road 17:

·   Freshland Drive (preferred name)

·   Hunangamoho Street (alternative name)

 

Road 18:

·   Raumoata Road (preferred name)

·   Sunlin Street (alternative name)

 

Road 19:

·   Puruatanga Drive (preferred name)

·   Raffles Place (alternative name)

 

4.       The Applicant also seeks to name the extension of seven existing road names, Donegal Park Drive (Road 1), Ksenia Drive (Road 8), Ksenia Drive (Road 15), Castlebane Drive (Road 2), Castlebane Drive (Road 33), Carrickdawson Drive (Road 3), and Hikuawa Road (Road 4).

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      approve the new road names ‘Repehina Road,’ ‘Freshland Drive,’ ‘Raumoata Road’ and ‘Puruatanga Drive’ for the new roads in the subdivision at 80 Castlebane Road, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974.

b)      approve the the extension of seven existing road names, Donegal Park Drive (Road 1), Ksenia Drive (Road 8), Ksenia Drive (Road 15), Castlebane Drive (Road 2), Castlebane Drive (Road 33), Carrickdawson Drive (Road 3), and Hikuawa Road (Road 4) with the same names through 80 Castlebane Road, Flat Bush.

 

 

Horopaki / Context

5.       A 115-lot residential subdivision of 80 Castlebane Drive was granted in March 2018 (referenced BUN60306615). The subdivision will be accessed by the extension of eight existing roads and an extension to the existing road, that are located adjacent to the subdivision.

Tātaritanga me ngā tohutohu / Analysis and advice

6.       The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

 

7.       Auckland Council’s road naming criteria typically require that road names reflect:

·   A historical or ancestral linkage to an area;

·   A particular landscape, environment or biodiversity theme or feature; or

·   An existing (or introduced) thematic identity in the area.

·   The use of Māori road names is actively encouraged

 

8.       The Applicant has proposed the following names for consideration for the new roads and jointly owned access lots at 80 Castlebane Road, Flat Bush:

Preference

Proposed New Road Name (Road 16)

Meaning

Preferred Name

Repehina Road

New Zealand wind grass, which can commonly be found around streams or wetland areas.

Alternative Name

Fortuna Forest Drive

The name relates to the developer’s involvement in the forestry business.

 

 

Preference

Proposed New Road Name (Road 17)

Meaning

Preferred Name

Freshland Drive

Land that is fertile and fresh

Alternative Name

Hunangamoho Street 

Meaning “Plumed tussock grass”.

 

 

Preference

Proposed New Road Name (Road 18)

Meaning

Preferred Name

Raumaota Road

Meaning “evergreen”. As stated above, this plant which has leaves and is green throughout the year. 

Alternative Name

Sunlin Street

A name of significance to the family of the developers.

 

 

Preference

Proposed New Road Name (Road 19)

Meaning

Preferred Name

Puruatanga Drive

Meaning “junction of two streams”

Alternative Name

Raffles Place

The developer believes that this name is lucky.  

 

Proposed New Road Name (Extension of Road 1)

Meaning

Donegal Park Drive

Extension to the existing road, Donegal Park Drive.

 

 

Proposed New Road Name (Extension of Road 8)

Meaning

Ksenia Drive

Extension to the existing road, Ksenia Drive.

 

Proposed New Road Name (Extension of Road 15)

Meaning

Ksenia Drive

Extension to the existing road, Ksenia Drive.

 

Proposed New Road Name (Extension of Road 2)

Meaning

Castlebane Drive

Extension to the existing road, Castlebane Drive.

 

Proposed New Road Name (Extension of Road 33)

Meaning

Castlebane Drive

Extension to the existing road, Castlebane Drive.

 

Proposed New Road Name (Extension of Road 3)

Meaning

Carrickdawson Drive

Extension to the existing road, Carrickdawson Drive.

 

Proposed New Road Name (Extension of Road 4)

Meaning

Hikuawa Road

Extension to the existing road, Hikuawa Road.

 

9.       The road name ‘Evergreen Drive’ was originally proposed for road 16, however Land Information New Zealand (LINZ) confirmed that the proposed name was too similar to ‘Evergreen Rise’ which is already in use within the Auckland region. LINZ has confirmed that all the other proposed names are acceptable and not duplicated elsewhere in the region.

10.     The proposed suffixes ‘Road’ and ‘Drive’ are deemed acceptable for the new public roads, and extension of existing public roads

11.     The names proposed by the Applicant are deemed to meet the road naming guidelines.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

13.     The applicant has consulted with local iwi, and responses were received from Ngai Tai ki Tamaki and Te Ahiwaru Waiohua. Ngai Tai ki Tamaki confirmed that they preferred the inclusion of Maori road names, instead of the other proposed road names. Te Ahiwaru Waiohua confirmed that they preferred the alternative road names, which were all Maori names. No other responses were received.

Ngā ritenga ā-pūtea / Financial implications

14.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono / Risks

15.     There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

16.     Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

 

 

 

 

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Locality Plan

189

b

Scheme Plan

191

     

Ngā kaihaina / Signatories

Author

Eamon Guthrie - Planner

Authorisers

Trevor Cullen - Team Leader Subdivision

Nina Siers - Relationship Manager

 

 


Howick Local Board

19 November 2018

 

 


Howick Local Board

19 November 2018

 

 


Howick Local Board

19 November 2018

 

 

New Lease - Howick Brass Incorporated at 90R Wellington Street, Howick

 

File No.: CP2018/21108

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To grant a new community lease to Howick Brass Incorporated at 90R Wellington Street, Howick.

Whakarāpopototanga matua / Executive summary

2.       Howick Brass Incorporated was granted a lease of premises at 90R Wellington Street, Howick by the former Manukau City Council for a period of 10 years with one 10 year right of renewal.

3.       The lease expired on 31 December 2014 and the group is holding over on a month to month basis.

4.       This report recommends that a new community lease be granted to Howick Brass Incorporated at 90R Wellington Street, Howick for a term of five (5) years commencing 1 December 2018 with one five (5) year right of renewal. This is the recommended term in accordance with the Auckland Council Community Occupancy Guidelines 2012.

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      grant a new community lease to Howick Brass Incorporated at 90R Wellington Street, Howick (Attachment A), subject to Iwi consultation and one month’s public notification on the following terms and conditions:

i)        term – five (5) years commencing 1 December 2018 plus one (1) right of renewal for five (5) years

ii)       rent - $1.00 plus GST per annum, if demanded

iii)      Howick Brass Incorporated Community Outcomes Plan be attached to the lease document

b)      delegate to the Howick Local Board Chair the authority to appoint a hearings panel, if required, to hear any submissions received from the public notification process and to make a decision in that regard

c)      note all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012.

 

 

Horopaki / Context

5.       The lease to Howick Brass Incorporated for premises at 90R Wellington Street expired in 2014. Since then the group has been holding over on a month by month basis on the same terms and conditions of the expired lease.

6.       This report reviews the performance of the group and recommends that a new lease be granted to the group subject to conditions.

Tātaritanga me ngā tohutohu / Analysis and advice

Howick Domain Building

7.       The Howick Domain Building at 90R Wellington Street is a single storey building with a double storey extension to the centre that is occupied by the Howick Tennis Club Incorporated, Howick Amateur Athletic & Harrier Club Incorporated and Howick Brass Incorporated. The Domain Building is owned by Auckland Council.

8.       The building occupies an area of the Howick Domain Reserve comprising approximately 550 square metres (more or less).

9.       The building was originally constructed in the 1950’s with an extension added in the 1970’s. It is of stone masonry construction and has a double pitched corrugated metal roof.

10.     Howick Brass Incorporated occupy one unit of the complex located at one end of the building and a storage room at the other end.

11.     The unit comprises approximately 105 square metres and the storage room comprises approximately 60 square metres as indicated in Attachment A.

12.     The unit comprises a large open floor area, toilet and storage facilities. It is well used and maintained by the group.

13.     The building is in average condition. It will require remedial works to bring it into good condition, however it remains tenantable.

Howick Domain Reserve

14.     The Howick Domain was formerly called the Howick Village Green, or Howick Park. The domain was used for public meetings soon after the Fencibles arrived.

15.     The domain was intended to be the parade ground and meeting place for the community. However, it was too swampy for military parades, which were instead held on the ridge, the site of the present “Prospect of Howick”.

16.     The domain was eventually drained and, by the 1920’s, a cricket pitch, a rugby field and a tennis court had been developed.

17.     Under the Howick Borough Council, the domain was developed further for recreational use. It is now utilised by several sporting codes, recreational and community organisations.

The Land

18.     The land is legally described as Allotment 143 and 144 Village of Howick. It is held by the Crown through the Department of Conservation as a classified recreation reserve under the Reserves Act 1977 and vested in Auckland Council, in trust, for recreational purposes.

19.     As the use is local purpose in nature and does not comply with the reserve classification and the Manukau City Council Sports Park Management Plan 2007. Iwi consultation has already been undertaken with no objection received but public notification is still required.

20.     There is no cost to the local board for these processes. This report recommends that the board delegate to the chair authority to appoint a hearings panel if required to hear any submissions received from the public notification process and to make a decision in that regard.

Howick Brass Incorporated

23.     The Howick Municipal Fencible Band Incorporated was incorporated on 11 July 1960 and changed its name to Howick Brass Incorporated on 24 July 1997. The group has been an integral part of the community since 1959.

24.     The group regularly attend a wide variety of community events, from Christmas parades throughout Auckland, ANZAC day and community concerts around the Howick area. The group are regular performers at Auckland Council events, ranging from the Tāmaki River Festival, Christmas tree lighting ceremonies and associated performances including the Howick Military Tattoo Festival.

25.     The group has been assisted by a number of sponsors over time with noticeable examples being Smiths Locksmiths, Auckland Council and the Howick Local Board.

26.     The activities of the group are managed by one part-time staff member and 40 part-time volunteers. The unit is well utilised by the group for practices and meetings. Membership consists of approximately 45 – 50 members, ranging from young people to senior members.

27.     Council staff have negotiated and agreed on a Community Outcomes Plan with the group (Attachment B) which will be appended as a schedule to the community lease.

28.     The financial accounts provided indicate that the group’s funds are sufficient to meet its liabilities and are being managed appropriately. The group has all necessary insurance cover, including public liability insurance in place.

29.     This report recommends granting a new community lease to the Howick Brass Incorporated subject to conditions.

30.     The recommended term of lease for a council owned building is five years with one five-year right of renewal in accordance with the Auckland Council Community Occupancy Guidelines 2012.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

31.     The recommendations within this report fall within local boards’ allocated authority. The activities of Howick Brass Incorporated in New Zealand align with the Howick Local Board Plan 2017 outcome “involved and connected communities”.

32.     The terms for the proposed new community lease were circulated to the local board members, and an email from local board services dated 28 August 2018 confirmed that no objections to the proposed new lease were raised.

Tauākī whakaaweawe Māori / Māori impact statement

33.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2018-2028, the Unitary Plan and Local Board Plans.

34.     Iwi engagement has been undertaken with a submission period from September to October 2018. No submissions opposing the lease were received from Iwi.

Ngā ritenga ā-pūtea / Financial implications

35.     The building is currently part of the Community Facilities portfolio and there will be no change to the status of the property. Current budgets will continue to apply.

36.     There is no direct cost to council associated with this proposal.

Ngā raru tūpono / Risks

37.     Should the Howick Local Board resolve not to grant the Howick Brass Incorporated a new community lease, this decision may materially affect the group's ability to undertake its core activities.

Ngā koringa ā-muri / Next steps

38.     Subject to the grant of a new community lease, staff will work with the Howick Brass Incorporated to finalise the new deed of lease.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Site Plan and Leased Area for Howick Brass Incorporated at 90R Wellington Street, Howick

197

b

Howick Brass Incorporated Community Outcomes Plan

199

      

Ngā kaihaina / Signatories

Author

Tony Setefano - Community Facilities Graduate

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

 


Howick Local Board

19 November 2018

 

 


Howick Local Board

19 November 2018

 

 


 


Howick Local Board

19 November 2018

 

 

 

 

 

Auckland Council's Quarterly Performance Report: Howick Local Board for quarter one

 

File No.: CP2018/21001

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide the Howick Local Board with an integrated quarterly performance report for quarter one, 1 July – 30 September 2018.

Whakarāpopototanga matua / Executive summary

2.       This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2018/2019 work programme.

3.       The work programme is produced annually and aligns with the Howick Local Board Plan outcomes.

4.       The key activity updates from this quarter are:

·   The inaugural Moon Festival was delivered at Lloyd Elsmore Park on 22 September 2018.

·   The Fruit Trees in Schools 2018 launch took place in August in which 17 schools participating.

·   The Tamaki Estuary Walkway is 80 per cent complete, the boardwalk is nearing completion.

5.       All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Most activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). There are no activities with a red status this quarter.

6.       The financial performance report compared to budget 2018/2019 is attached. There are some points for the local board to note.

7.       The overall operational net cost of service was $5.7m, a variance of $563k above budget. The main driver for this variance is related to parks response maintenance costs. 

8.       Capital investment of $2.5m for the quarter is concentrated on projects that were in train last financial year such the implementation of the Barry Curtis Park Master Plan, and the Tamaki Estuary Walkway.

 

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      receive the performance report for the financial quarter ending 30 September 2018

b)      approve $4000 to be allocated into work programme line #124 local civic events from work programme line #117 event partnership fund.

c)      approve an allocation of up to $4000 to Howick Tourism Inc on receipt of an invoice to be funded from work programme line #117 event partnership fund for a tourism map at Half Moon Bay.

d)      request the following regarding social procurement:

·   that departments responsible for delivery of local board work programmes use a social procurement approach

·   that departments provide updates to this local board on social procurement progress and achievement in the quarterly performance reports

·   that the Community Facilities department reports to this local board on progress and achievement against social procurement measures that were established for the WHA contract area and this local board area at the outset of Project 17 - the community facilities and parks maintenance contracts

·   that Auckland Council take social procurement seriously and show leadership, noting that Auckland Transport employs staff to specifically focus on implementing social procurement

·   a report from the Procurement team clarifying how public spending on forthcoming significant projects will enable clear social objectives to be met in this local board area and the south – with consideration of the rapid transit network from Airport to Botany, Airport to CBD, Mill Road, AMETI, Project Streetscapes and the Central Interceptor

·   written assurance that Auckland Council has standard social procurement expectations in contracts and doesn’t approach social procurement on a random basis.

 

Horopaki / Context

9.       The Howick Local Board has an approved 2018/2019 work programme for the following operating departments:

·   Arts, Community and Events;

·   Parks, Sport and Recreation;

·   Libraries and Information;

·   Community Services: Service, Strategy and Integration;

·   Community Facilities: Build Maintain Renew;

·   Community Leases;

·   Infrastructure and Environmental Services;

·   Local Economic Development;

·   Plans and Places.

10.     Work programmes are produced annually, to meet the Howick Local Board outcomes identified in the three-year Howick Local Board Plan. The local board plan outcomes are:

·   Involved and connected communities

·   Our future growth is managed effectively

·   Valuing our cultural diversity

·   A treasured environment

·   Our people are active and healthy

·   A prosperous local economy

 

11.     The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

 

Graph 1: work programme activities by outcome

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Work Programme Snapshot

12.     The work programme activities have two statuses; RAG status which measures the performance of the activity (amber and red show issues and risks); and activity status which shows the stage the activity. These two statuses create a snapshot of the progress of the work programmes.

13.     The graph below identifies work programme activity by RAG status (red, amber, green and grey). has been added to show). It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Howick Work Programme by RAG status

 

14.     The graph below identifies work programme activity by activity status and department. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 3: work programme activity by activity status and department

Capital expenditure carry forwards

15.     The Community Facilities capital expenditure carry forwards were approved by the Finance and Performance Committee on 17 October 2018. A list of the carry forwards has been provided (see attachment C) however as this was after the end of quarter one commentary was not able to be provided. Commentary on these will be included in the quarter two update.

Key activity updates from quarter one

16.     Key activities for the quarter included:

·   The inaugural Moon Festival was delivered at Lloyd Elsmore Park on 22 September 2018. This event was delivered in conjunction with community event organiser, Barry Hung. This was a multi-cultural event with a focus on the Asian community. More than 4,000 people attended, which exceeded expectations. Positive feedback was received.

·   The Fruit Trees in Schools 2018 launch took place in August. 17 schools are participating in the programme under the Healthy Howick work programme activity.

·   The Tamaki Estuary Walkway is 80 per cent complete, the boardwalk is nearing completion.

·   Pest Free Howick: The first pestival was hosted by Anchorage Park on 13 September 2018.

·   Events in parks delivered 12 events in this quarter including the ‘on ya wheels treasure hunt’ at Farm Cove which was attended by over 250 people.

Activities with significant issues

17.     There are no red RAG status work programmes in this quarter. There are eight with amber RAG status but these raise no significant issues.

 

 

Activities on hold

18.     The following work programme activities have been identified by operating departments as on hold:

·   Lease to Pakuranga Rugby League Community Sports Club Incorporated is on reserve land that is affected by the Auckland Manukau Eastern Transport Initiative. The lease application is on hold until Auckland Transport has finalised its road improvement design.

Changes to the local board work programme

19.     There are no activities deferred, cancelled or merged in quarter one.

20.     Work programme #124 Local Civic Events is almost fully expended.  It is desirable to top it up, to cover the costs of the board’s planned walkway opening events, and to allow for possible civic events later this year.  The events team has estimated $4000 would be a suitable top-up.  This can be found by transferring $4000 from unallocated funds in work programme #117 (Externally delivered events)

21.     Work programme #349 (Howick Tourist Development) provides a grant of $15,000 to Howick Tourism Inc.  This grant has been paid.  Howick Tourism has now made a request to the board for additional funding of up to an additional $4,000 incurred by Howick Tourism in producing a tourist map which is being displayed at the Half Moon Bay ferry terminal.  Howick Tourism has discussed this with some elected members, but no board resolution or work programme authorises any additional payment.  If the local board wishes to support this expenditure, this would require a resolution covering the payment and adjustment to the work programme.  Funding can be found also from unallocated funds in work programme #117 (Externally delivered events).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

22.     This report informs the Howick Local Board of the performance for the quarter ending 30 September 2018.

Key performance indicators

23.     As most of them LTP key performance indicators are annual measures and do not change quarterly, staff have removed them from the quarterly performance report and will present the key performance indicators only once in the annual report at the end of the year.

Tauākī whakaaweawe Māori / Māori impact statement

24.     These activities had a direct Maori outcome focus.

·   Highland Park Community House delivered two Matariki Celebration Maori Bone Carving workshops in July 2018. These were well attended. Maori inspired jewellery was made and given to family and friends. The feedback from participants was positive.

·   Matariki was celebrated in each of the libraries with special storytimes delivered in Te Reo and English. Māori New Year and planning for the year's harvest was the focus for the third kete of Te Kakano, the local partnership hosted by Howick Library, Uxbridge Centre for the Arts and Te Whare Wānanga O Matariki Marae. More than 313 tamariki and whanau participated in the activities on offer.

25.     This activity aligns with the local board plan

·   Following a consultation process, the Te Tahawai Marae is due to complete their strategic plan in Q2. The final version will be presented to the local board in Q2, where they will be looking to identify opportunities for closer engagement with the local board.

Financial Performance

26.     The Howick Local Board’s net cost of service for the September quarter was $5.7m against a budget of $5.2m.

27.     Operating revenue is tracking ahead of budget with the both Lloyd Elsmore and Marina Fitness memberships increasing as well as positive performance at Pakuranga Leisure Centre. 

28.     Operating expenditure for asset based services is above budget due to response related maintenance work to remediate the remainder of the April storm work orders. The response budgets are held centrally and will be allocated to relevant local boards. 

29.     Capital investment of $2.5m for the quarter is concentrated on a number of projects that were in the delivery phase last financial year. Various projects related to the implementation of the Barry Curtis Park Master Plan are at different stages but combined spend on the programme this quarter was $1.2m. The remaining expenditure was related to the Tamaki Estuary Walkway ($365k), Mangemangeroa and Point View walkway and carpark renewal, and the comprehensive renewal of Lloyd Elsmore Leisure Centre ($254k). 

Ngā ritenga ā-pūtea / Financial implications

30.     This report is for information only and therefore there are no financial implications associated with this report.

Ngā raru tūpono / Risks

31.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

32.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri / Next steps

33.     The local board will receive the next performance update following the end of quarter two December 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Howick Local Board Work Programme Update (Under Separate Cover)

 

b

Howick Quarterly Performance Report Sept 18 - Financial Appendix (Under Separate Cover)

 

c

Capital expenditure carry forwards (Under Separate Cover)

 

     

Ngā kaihaina / Signatories

Author

Phoebe Peguero - Local Board Advisor - Howick

Authoriser

Nina Siers - Relationship Manager

 


Howick Local Board

19 November 2018

 

 

Urgent Decisions

 

File No.: CP2018/21312

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To bring to the Board any urgent decisions made outside of the business meetings.

Whakarāpopototanga matua / Executive summary

2.       On 24 November 2016, the Howick Local Board agreed an urgent decision process for when it was not practical to call the full board together and meet the requirement of a quorum. The process delegates authority to the Chair and Deputy Chair to make an urgent decision on behalf of the full board. The process requires any urgent decisions to be reported to the full board at the next ordinary business meeting. This report is to bring before the Board these decisions made under that process.

3.       Attachment A details the $5,000 approved for the Friends of Mangemangeroa Society Incorporated to construct a rest and viewing platform on the Mangemangeroa Reserve.

4.       Attachment B details the $30,000 to be allocation for the Howick Armistice Day Commemoration.

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      note the urgent decision made on 10 October 2018 (Attachment A)

b)      note the urgent decision made on 4 October 2018 (Attachment B).

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

LDI Minor Capex Fund 2018/19 Allocation to the Friends of Mangemangeroa Society Incorporated

209

b

Howick Armistice Day Commemoration 2018

211

     

Ngā kaihaina / Signatories

Author

Vilecea Naidoo - Democracy Advisor

Authoriser

Nina Siers - Relationship Manager

 


Howick Local Board

19 November 2018

 

 


 


Howick Local Board

19 November 2018

 

 


 


Howick Local Board

19 November 2018

 

 

Local board resolution responses and information report

 

File No.: CP2018/21625

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       This report provides a summary of resolution responses and information reports for circulation to the Howick Local Board.

 

Information reports for the local board:

 

2.       The Regional Facilities Auckland Fourth Quarter Report was received on 18 October 2018 (Attachment A).

3.       The Regional Facilities Auckland First Quarter Report for 2018/19 (to 30 September) will be received on 15 November and this will be tabled at the meeting.

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

b)      note the Regional Facilities Auckland Fourth Quarter Report and receives the Regional Faculties First Quarter Report tabled at the meeting.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Regional Facilities 4th Quarter report 2017/18 (Under Separate Cover)

 

     

Ngā kaihaina / Signatories

Author

Vilecea Naidoo - Democracy Advisor

Authoriser

Nina Siers - Relationship Manager

 


Howick Local Board

19 November 2018

 

 

Additions to the 2016-2019 Howick Local Board meeting schedule

 

File No.: CP2018/21099

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek approval for one meeting date to be added to the 2016-2019 Howick Local Board meeting schedule in order to accommodate the Annual Plan 2019/2020 timeframes.

Whakarāpopototanga matua / Executive summary

2.       The Howick Local Board adopted the 2016-2019 meeting schedule on 6 June 2019.

3.       At that time the specific times and dates for meetings for local board decision making in relation to the local board agreement as part of the Annual Plan 2019/2020 were unknown. 

4.       The board is being asked to approve one meeting date as an addition to the Howick Local Board meeting schedule so that the Annual Plan 2019/2020 timeframes can be met.

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      approve one meeting date to be added to the 2016-2019 Howick Local Board meeting schedule to accommodate the Annual Plan 2019/2020 timeframes as follows:

·   Thursday, 6 June 2019, 6pm.

b)      note the venue for the meeting will be the Howick Local Board Meeting room, Pakuranga Library Complex, 7 Aylesbury Street

 

Horopaki / Context

5.       The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6.       In summary, adopting a meeting schedule helps meet the requirements of:

·   clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings.  Such notification may be provided by the adoption of a schedule of business meetings.

·   sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7.       The Howick Local Board adopted its business meeting schedule at its 12 December 2016 business meeting.

8.       The timeframes for local board decision making in relation to the local board agreement which is part of the Annual Plan 2019/2020 were unavailable when the meeting schedule was originally adopted.

9.       The board is being asked to make decisions in mid-December and early June to feed into the Annual Plan 2019/2020 process.  These timeframes are outside the board’s normal meeting cycle. 

Tātaritanga me ngā tohutohu / Analysis and advice

10.     The board has two choices:

i)        Add the meeting as an addition to the meeting schedule.

or

ii)       Add the meeting as an extraordinary meeting.

11.     For option one, statutory requirements allow enough time for this meeting to be scheduled as an addition to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the Annual Plan 2019/2020 timeframes change or the information is not ready for the meeting there would need to be an additional extraordinary meeting scheduled anyway.

12.     For option two, only the specific topic Annual Plan 2019/2020 may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the Annual Plan 2019/2020 process could be considered at this meeting.

13.     Since there is enough time to meet statutory requirements, staff recommend approving this meeting as additions to the meeting schedule as it allows more flexibility for the board to consider a range of issues.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

14.     This report requests the board’s decision to schedule one additional meeting and consider whether to approve it as an extraordinary meeting or an addition to the meeting schedule.

Tauākī whakaaweawe Māori / Māori impact statement

15.     There is no specific impact for Māori arising from this report.  Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea / Financial implications

16.     There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono / Risks

17.     There are no significant risks associated with this report.

Ngā koringa ā-muri / Next steps

18.     Implement the processes associated with preparing for business meetings.

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.    

Ngā kaihaina / Signatories

Author

Vilecea Naidoo - Democracy Advisor

Authoriser

Nina Siers - Relationship Manager

 


Howick Local Board

19 November 2018

 

 

Governance Forward Work Calendar

 

File No.: CP2018/21313

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To present the Howick Local Board with its updated governance forward work calendar.

Whakarāpopototanga matua / Executive summary

1.       The governance forward work calendar for the Howick Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

 

2.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

 

3.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      note the Howick Local Board Governance Forward Work Calendar.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Governance Forward Work Calendar

219

     

Ngā kaihaina / Signatories

Author

Vilecea Naidoo - Democracy Advisor

Authoriser

Nina Siers - Relationship Manager

 


Howick Local Board

19 November 2018

 

 


 


 


 


 


Howick Local Board

19 November 2018

 

 

Workshop Records

 

File No.: CP2018/21314

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       This report attaches the workshop records taken for the period stated below.

Whakarāpopototanga matua / Executive summary

2.       Under Standing Order 12.1 workshop records shall record the names of members attending and a statement summarising the nature of the information received and nature of matters discussed.  No resolutions are passed or decisions reached, but are solely for the provision of information and discussion.  This report attaches the workshop records for the period stated below.

 

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      note the workshop records for workshops held on 4, 11, 23, 25, and 30 October, and 1 November 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Workshop record 4 October 2018

227

b

Workshop record 11 October 2018

229

c

Workshop record 23 October 2018

231

d

Workshop record 25 October 2018

233

e

Workshop record 30 October 2018

235

f

Workshop record 1 November 2018

237

     

Ngā kaihaina / Signatories

Author

Vilecea Naidoo - Democracy Advisor

Authoriser

Nina Siers - Relationship Manager

 


Howick Local Board

19 November 2018

 

 


Howick Local Board

19 November 2018

 

 


Howick Local Board

19 November 2018

 

 


Howick Local Board

19 November 2018

 

 


Howick Local Board

19 November 2018

 

 


Howick Local Board

19 November 2018

 

 

    

    

 



[1] Awareness of and attitudes towards voting in the 2016 Auckland Council elections, by Auckland Council, Citizen Insight and Engagement, 2017. Available on http://www.knowledgeauckland.org.nz/publication/?mid=1657&DocumentType=1&

[2] Frequently Asked Questions on i-voting, https://e-estonia.com/wp-content/uploads/faq-a4-v02-i-voting-1.pdf

[3] Report of the Electoral Commission on the 2017 General Election: Provided in accordance with section 8(1) of the Electoral Act 1993 (April 2018) p.13

[4] The proportion of DC funding differs for different projects i.e. reserve acquisitions are primarily DC funded whereas transport projects have a mix of general rates, NZTA and DC funding.  Lower DC funding for parks would reduce capex by a similar amount.  Lower DC funding for transport would remove projects of a higher value as we would lose access to the associated NZTA funding.