Howick Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Howick Local Board held in the Howick Local Board Meeting Room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga on Monday, 19 November 2018 at 6.00pm.

 

present

 

Chairperson

David Collings

 

Members

Garry Boles

 

 

Jim Donald, JP

 

 

John Spiller

 

 

Mike Turinsky

 

 

Adele White

 

 

Bob Wichman

 

 

Peter Young, JP

 

 

 

ABSENT

 

Deputy Chairperson

Katrina Bungard

 

 

 

 

ALSO PRESENT

 

Councillor

Sharon Stewart

 

 

 

 

 

 

 

 

 

 

 

 


Howick Local Board

19 November 2018

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those present.

 

 

2          Apologies

  

Resolution number HW/2018/185

MOVED by Chairperson D Collings, seconded by Member A White:  

That the Howick Local Board:

a)         accept the apology from Katrina Bungard for absence.

CARRIED

 

 

3          Declaration of Interest

 

Member J Donald declared an interest in Item 20 – Howick Local Grant, Round Two 2018/2019 clause d).

 

Member J Spiller declared an interest in Item 20 – Howick Local Grant, Round Two 2018/2019 clause a) and c).

 

Member M Turinsky declared an interest in Item 20 – Howick Local Grant, Round Two 2018/2019 clause a) and b).

 

Member A White declared an interest in Item 20 – Howick Local Grant, Round Two 2018/2019 clause a).

 

Member P Young declared an interest in Item 20 – Howick Local Grant, Round Two 2018/2019 clause a).

 

 

4          Confirmation of Minutes

 

Resolution number HW/2018/186

MOVED by Chairperson D Collings, seconded by Member B Wichman:  

That the Howick Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 15 October 2018, as true and correct.

 

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Chairperson's Report

 

A copy of the Chairperson’s November 2018 report has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HW/2018/187

MOVED by Chairperson D Collings, seconded by Member J Donald:  

That the Howick Local Board:

a)      note the Chairperson’s verbal update and written report for November 2018.

CARRIED

 

Attachments

a     19 November 2018 Howick Local Board, Item 11: Chairperson's Report presentation

 

 

12

Councillor Update

 

Resolution number HW/2018/188

MOVED by Chairperson D Collings, seconded by Member M Turinsky:  

That the Howick Local Board:

a)      note the verbal report from Councillor Sharon Stewart.

CARRIED

 

 

13

Auckland Transport November 2018 update to the Howick Local Board

 

Resolution number HW/2018/189

MOVED by Member J Donald, seconded by Member A White:  

That the Howick Local Board:

a)      receive the Auckland Transport November 2018 update report.

CARRIED

 

 

14

Trial of online voting at the 2019 local elections

 

Resolution number HW/2018/190

MOVED by Chairperson D Collings, seconded by Member P Young:  

That the Howick Local Board:

a)      provide the following feedback on the trial of online voting at the 2019 elections and the subset of voters to participate in the trial.

i)     note that Auckland Council has entered into a collaborative agreement with eight other councils to work together towards an online voting trial for the 2019 local body elections.

ii)    endorse the trial of online voting as tool to enable local democracy, noting that postal voting is still an option for all voters.

iii)   endorse the principle of including voters in the trial that are most disproportionately impacted in their ability to participate with the sole postal method

iv)   endorse the online voting subset including a combination of geographical areas at a local board level and overseas voters and people with a disability

v)    note that the number of local boards involved in the trial will be determined by the size of the subset, yet to be confirmed by the Minister of Local Government, and the representativeness of the local board areas combined to the overall voting population

vi)   recommend that voters in the Howick Local Board be considered for the online voting trial.  

CARRIED

 

 

15

Local government elections 2019 – order of names on voting documents

 

Resolution number HW/2018/191

MOVED by Member A White, seconded by Member J Donald:  

That the Howick Local Board:

a)      recommend to the Governing Body that candidate names on voting documents should be arranged in alphabetical order of surname.

CARRIED

 

 

16

Draft Contributions Policy

 

Resolution number HW/2018/192

MOVED by Chairperson D Collings, seconded by Member B Wichman:  

That the Howick Local Board:

a)       provide the following feedback on the Contributions Policy 2019:

i)     endorse the increase of development contributions to enable growth related infrastructure.

ii)     endorse the changes in demand factors to reflect the expected demand the development will have on public infrastructure, ensuring the sharing of costs between development types is equitable.

iii)    endorse extending the timeframe for the payment of development contributions on residential construction, to better align the payment of development contributions to the sale of development properties.

iv)    endorse the proposal to create new funding areas for transport and storm water and change funding areas for reserves.

v)     endorse the proposal to:

A)      create a new ‘student accommodation units’ category for student accommodation administered by schools and universities, due to lower demand on transport and open space infrastructure.

B)      change the ‘size’ definition of small ancillary dwelling units to align with the Unitary Plan and avoid customer confusion.

C)      amend the definition of a ‘Retirement Village’ to align with the Unitary Plan and avoid customer confusion.

D)      amend the definition of a ‘Accommodation Units’ to clarify that they include properties used for short-term rental.

vi)   endorse the utilisation of the grants process for Māori development and recommend that the Māori Cultural Initiatives Fund is resourced to support the needs of Māori development.

CARRIED

 

 

17

Auckland Regional Pest Management Plan consultation feedback and recommended changes

 

Resolution number HW/2018/193

MOVED by Member J Donald, seconded by Member A White:  

That the Howick Local Board:

a)     receive a summary of consultation feedback from Howick residents on the Proposed Auckland Regional Pest Management Plan.

b)     note the boards feedback on the regional pest management strategy in Attachment A.

CARRIED

 

 

18

Feedback on proposed topics for inclusion in the Auckland Water Strategy

 

Resolution number HW/2018/194

MOVED by Member G Boles, seconded by Member A White:  

That the Howick Local Board:

a)     provide feedback on the proposed topics for inclusion in the Auckland Water Strategy (Attachment A)

i)     support the draft vision for inclusion in the Auckland Water Strategy is ‘Te mauri o te wai – the life supporting capacity of water – is protected and enhanced’.

ii)    support the draft values for inclusion in the strategy as covering the aspects of water that are most important to Howick communities and industries.

iii)   agree that the identified issues captured are the issues most concerning Howick communities.

iv)   agree that the identified process categories are those of most concern to Howick communities and emphasise the opportunity to educate public and visitors about the history and value of Auckland’s water sources e.g. Tamaki Estuary, with a view to engaging communities in addressing identified issues.

v)    support the identified principles as informing how Auckland Council works toward achieving the vision.

CARRIED

 

 

19

Howick Local Board 3 year engagement strategy November 2018

 

Note: This item was deferred.

 

 

20

Howick Local Grant, Round Two 2018/2019 Grant Applications

 

Member M Turinsky, Member A White and Member J Spiller declared an interest in clause a) with respect to being requested as consultants although not members, and took no part in the discussion or voting on the matter. Member P Young declared an interest in clause a) with respect to being the Chairman of the organisation, left the room, and took no part in voting on the matter.

 

Resolution number HW/2018/195

MOVED by Chairperson D Collings, seconded by Member B Wichman: 

That the Howick Local Board:

a)      agree to fund, part-fund or decline each application received in Howick Local Grants Round Two, listed in Table One.   

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG1907-222

Botany and Flat Bush Ethnic Association Incorporated

Community

Towards the purchase of t-shirts, caps, a portable speaker, a wireless headset and a wireless microphone system for a group fitness event.

$7,083.00

Declined- Lower priority in an over-subscribed round.

LG1907-226

Botany and Flat Bush Ethnic Association Incorporated

Sport and recreation

Towards the costs to hire badminton and table tennis courts for one year.

$6,298.00

Declined- lower priority in an over-subscribed round.

CARRIED

 

Member M Turinsky declared an interest in clause b) with respect to being the Chair of a community group that has funded this organisation, and took no part in the discussion or voting on the matter.

 

Resolution number HW/2018/196

MOVED by Chairperson D Collings, seconded by Member B Wichman: 

That the Howick Local Board:

b)        agree to fund, part-fund or decline each application received in Howick Local Grants Round Two, listed in Table One.   

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG1907-201

NewHope Community Church Trust Board

Events

Towards the portaloo toilet hire, waste management fees and generator costs to host a Christmas event at Barry Curtis Park.

$7,000.00

$2,500.00

 

CARRIED

 

Member J Spiller declared an interest in clause c) with respect to owning a business in the Howick Village area, and took no part in the discussion or voting on the matter.

 

Resolution number HW/2018/197

MOVED by Chairperson D Collings, seconded by Member J Donald: 

That the Howick Local Board:

c)       agree to fund, part-fund or decline each application received in Howick Local Grants Round Two, listed in Table One.

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG1907-204

Howick Village Business Association Incorporated

Events

Towards the traffic management costs to deliver the “Midnight Madness” event.

$4,111.00

$4,111.00

 

CARRIED

 

Member J Donald declared an interest in clause d) with respect to being a member of this church, and took no part in the discussion or voting on the matter.

 

Resolution number HW/2018/198

MOVED by Chairperson D Collings, seconded by Member B Wichman: 

That the Howick Local Board:

d)       agree to fund, part-fund or decline each application received in Howick Local Grants Round Two, listed in Table One.

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG1907-202

St Marks Catholic Church
under the umbrella of the Catholic Bishop of Auckland

Community

Towards the purchase of 100 chairs, 20 trestle tables and a hand truck for the Saint Mark's Church community centre.

$11,530.00

$5,530.00

 

CARRIED

 

Resolution number HW/2018/199

MOVED by Chairperson D Collings, seconded by Member A White:  

That the Howick Local Board:

e)       agree to fund, part-fund or decline each application received in Howick Local Grants Round Two, listed in Table One.

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG1907-210

Uxbridge Arts and Culture

Arts and culture

Towards the costs to deliver a week-long Chinese film festival, including film rights, advertising, performers, sound and lighting.

$3,922.00

$2,000.00

LG1907-215

Uxbridge Arts and Culture

Arts and culture

Towards the purchase of six aluminium flag pole sets, artwork design, materials and event photography for an environmental awareness project.

$4,180.00

Declined - insufficient community outcome demon-strated.

LG1907-227

Howick Parish in the Diocese of Auckland

Arts and culture

Towards the artist fees to deliver a series of seven musical performances.

$3,040.00

$2,000.00

LG1907-232

Harlequin Music Theatre Incorporated

Arts and culture

Towards the purchase of new sound equipment.

$27,000.00

$10,000.00

LG1907-219

Chinese New Settlers Services Trust

Community

Towards the venue hire, entry fees, coordinators wages and a koha to run a new migrant orientation programme.

$6,725.00

$1,000.00

LG1907-220

Integrated Health and Wellness Trust

Community

Towards the overall costs to run a mental health recovery service, including venue hire, resources, materials, advertising, insurance and training.

$15,000.00

$3,500.00

LG1907-225

Howick East Combined Probus Club
under the umbrella of Rotary Club of Howick Incorporated

Community

Towards the costs to subsidise monthly outings, including bus hire and entry fees.

$3,000.00

$1,500.00

LG1907-229

Youthline Auckland Charitable Trust

Community

Towards a portion of the annual salary for the South Auckland youth development team leader.

$5,000.00

$2,500.00

LG1907-230

Rainbow Celebrating Life Trust

Community

Towards the venue hire and dance choreographer fees to run an eighteen week dance fitness series.

$3,000.00

$360.00

LG1907-207

Karyn Gradon
under the umbrella of Te Whangai Trust Board

Environment

Towards the purchase and planting of native plants in three areas of Shelly Park.

$5,195.00

 Declined- Insufficient community outcome demon-strated.

LG1907-217

Kindergarten New Zealand Mission Heights
under the umbrella of Kindergarten New Zealand Limited

Environment

Towards the purchase of fruit trees, a planter box and fertilizer for a garden.

$3,000.00

Declined- other funding sources available

LG1907-218

Cockle Bay School

Environment

Towards the creation of an outdoor learning space, including the purchase of native plants and timber for a teepee, mud kitchen and boardwalk.

$3,956.00

Declined- lower priority in an over-subscribe round.

LG1907-203

Lloyd Elsmore Park Badminton Club Incorporated
under the umbrella of Auckland Badminton Association Incorporated

Sport and recreation

Towards the cost to purchase and install retractable court dividing curtains.

$42,237.00

$10,000.00

LG1907-214

Howick Squash Club Incorporated

Sport and recreation

Towards the material and contractor costs to repair and paint the walls of four squash courts.

$7,000.00

$3,500.00

LG1907-221

Howick Sailing Club

Sport and recreation

Towards the purchase of two “RS Feva” sailing boats.

$24,198.00

Declined- lower priority in an over-subscribed round.

Total

 

 

 

$192,475.00

$48,501.00

 

CARRIED

 

 


 

 

21

Mangemangeroa Reserve & Valley Walkway - LDI Opex Funding Request

 

Resolution number HW/2018/200

MOVED by Member J Spiller, seconded by Member G Boles:  

That the Howick Local Board:

a)      approve $20,000 LDI Opex in FY 19 to finalise geotechnical studies at Mangemangeroa Reserve and Walkway.

CARRIED

 

 

22

New road names in the subdivision at 80 Castlebane Road, Flat Bush

 

Resolution number HW/2018/201

MOVED by Chairperson D Collings, seconded by Member G Boles:  

That the Howick Local Board:

a)      approve the new road names ‘Repehina Road,’ ‘Freshland Drive,’ ‘Raumoata Road’ and ‘Puruatanga Drive’ for the new roads in the subdivision at 80 Castlebane Road, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974.

b)      approve the the extension of seven existing road names, Donegal Park Drive (Road 1), Ksenia Drive (Road 8), Ksenia Drive (Road 15), Castlebane Drive (Road 2), Castlebane Drive (Road 33), Carrickdawson Drive (Road 3), and Hikuawa Road (Road 4) with the same names through 80 Castlebane Road, Flat Bush.

CARRIED

 

 

23

New Lease - Howick Brass Incorporated at 90R Wellington Street, Howick

 

Resolution number HW/2018/202

MOVED by Member J Donald, seconded by Member G Boles:  

That the Howick Local Board:

a)         grant a new community lease to Howick Brass Incorporated at 90R Wellington Street, Howick (Attachment A), subject to Iwi consultation and one month’s public notification on the following terms and conditions:

i)       term – five (5) years commencing 1 December 2018 plus one (1) right of renewal for five (5) years

ii)      rent - $1.00 plus GST per annum, if demanded

iii)     Howick Brass Incorporated Community Outcomes Plan be attached to the lease document

b)      delegate to the Howick Local Board Chair the authority to appoint a hearings panel, if required, to hear any submissions received from the public notification process and to make a decision in that regard

c)      note all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

 

 


 

 

24

Auckland Council's Quarterly Performance Report: Howick Local Board for quarter one

 

Resolution number HW/2018/203

MOVED by Chairperson D Collings, seconded by Member J Donald:  

That the Howick Local Board:

a)      receive the performance report for the financial quarter ending 30 September 2018

b)      approve $4000 to be allocated into work programme line #124 local civic events from work programme line #117 event partnership fund.

c)      approve an allocation of $4324.00 into work programme line #349 Howick Tourism Development from work programme line #117 event partnership fund for a tourism map at Half Moon Bay.

d)      request the following regarding social procurement:

i)      that departments responsible for delivery of local board work programmes use a social procurement approach

ii)      that departments provide updates to this local board on social procurement progress and achievement in the quarterly performance reports

iii)    that the Community Facilities department reports to this local board on progress and achievement against social procurement measures that were established for the WHA contract area and this local board area at the outset of Project 17 - the community facilities and parks maintenance contracts

iv)    that Auckland Council take social procurement seriously and show leadership, noting that Auckland Transport employs staff to specifically focus on implementing social procurement

v)      a report from the Procurement team clarifying how public spending on forthcoming significant projects will enable clear social objectives to be met in this local board area and the south – with consideration of the rapid transit network from Airport to Botany, Airport to CBD, Mill Road, AMETI, Project Streetscapes and the Central Interceptor

vi)     written assurance that Auckland Council has standard social procurement expectations in contracts and doesn’t approach social procurement on a random basis.

CARRIED

 

 

25

Urgent Decisions

 

Resolution number HW/2018/204

MOVED by Member B Wichman, seconded by Member A White:  

That the Howick Local Board:

a)      note the urgent decision made on 10 October 2018 (Attachment A)

b)      note the urgent decision made on 4 October 2018 (Attachment B).

CARRIED

 

 

26

Local board resolution responses and information report

 

Resolution number HW/2018/205

MOVED by Chairperson D Collings, seconded by Member A White:  

That the Howick Local Board:

a)      note the Regional Facilities Auckland Fourth Quarter Report and receives the Regional Faculties First Quarter Report tabled at the meeting.

CARRIED

 

 

27

Additions to the 2016-2019 Howick Local Board meeting schedule

 

Resolution number HW/2018/206

MOVED by Chairperson D Collings, seconded by Member G Boles:  

That the Howick Local Board:

a)      approve one meeting date to be added to the 2016-2019 Howick Local Board meeting schedule to accommodate the Annual Plan 2019/2020 timeframes as follows - Thursday, 6 June 2019, 6pm.

b)      note the venue for the meeting will be the Howick Local Board Meeting room, Pakuranga Library Complex, 7 Aylesbury Street.

CARRIED

 

 

28

Governance Forward Work Calendar

 

Resolution number HW/2018/207

MOVED by Chairperson D Collings, seconded by Member B Wichman:  

That the Howick Local Board:

a)      note the Howick Local Board Governance Forward Work Calendar.

CARRIED

 

 

29

Workshop Records

 

Resolution number HW/2018/208

MOVED by Chairperson D Collings, seconded by Member B Wichman:  

That the Howick Local Board:

a)      note the workshop records for workshops held on 4, 11, 23, 25, and 30 October, and 1 November 2018.

CARRIED

  

 

30        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

7.19pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................