I hereby give notice that an ordinary meeting of the Kaipātiki Local Board Community Forum will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 28 November 2018

6.00pm

Kaipātiki Local Board Office
90 Bentley Avenue
Glenfield

 

Kaipātiki Local Board Community Forum

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant

 

Members

Paula Gillon

 

 

Ann Hartley, JP

 

 

Kay McIntyre, QSM

 

 

Anne-Elise Smithson

 

 

Adrian Tyler

 

 

Lindsay Waugh

 

 

(Quorum 4 members)

 

 

 

Jacinda Short

Kaipatiki Local Board Democracy Advisor

 

22 November 2018

 

Contact Telephone: (09) 484 6236

Email: jacinda.short@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Kaipātiki Local Board Community Forum

28 November 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    6

8.1     Birkdale Beach Haven Community Project Inc                                                 6

8.2     Northcote Toy Library                                                                                          6

8.3     Shore Junction                                                                                                     7

8.4     North Shore Baseball Club                                                                                 7

9          Public Forum                                                                                                                  8

10        Extraordinary Business                                                                                                8

11        Kaipātiki Local Youth Board update                                                                            9

12        Kaipātiki Local Board Chairperson's Report                                                            11

13        Natural environment targeted rate feedback on potential new community-led conservation projects                                                                                                 13  

14        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

 

                     i.         A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

 

                    ii.        A non-financial conflict of interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

 

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

 

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

 

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

 

4          Confirmation of Minutes

 

That the Kaipātiki Local Board Community Forum:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 24 October 2018, as a true and correct record.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board Community Forum. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Birkdale Beach Haven Community Project Inc

Te take mō te pūrongo / Purpose of the report

1.       The purpose of this deputation is to update the Kaipātiki Local Board regarding Birkdale Beach Haven Community Project.

Whakarāpopototanga matua / Executive summary

2.       Carla van Walen and Rebecca Shrubshall of Birkdale Beach Haven Community Project Inc, will be in attendance to address the board in support of this item.

 

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board Community Forum:

a)      receive the deputation from Birkdale Beach Haven Community Project Inc.

b)      thank Carla van Walen and Rebecca Shrubshall for their attendance and presentation.

 

 

8.2       Northcote Toy Library

Te take mō te pūrongo / Purpose of the report

1.       The purpose of this deputation is to update the Kaipātiki Local Board regarding Northcote Toy Library.

Whakarāpopototanga matua / Executive summary

2.       Megan Parson and James Greene of Northcote Toy Library, will be in attendance to address the board in support of this item.

 

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board Community Forum:

a)      receive the deputation from Northcote Toy Library.

b)      thank Megan Parson and James Greene for their attendance and presentation.

 

Attachments

a          28 November 2018 - Kaipātiki Local Board Community Forum - Northcote Toy Library presentation ............................................................... 25

 

 

 

 

8.3       Shore Junction

Te take mō te pūrongo / Purpose of the report

1.       The purpose of this deputation is to update the Kaipātiki Local Board regarding Shore Junction.

Whakarāpopototanga matua / Executive summary

2.       Community Director of Shore Junction, Melanie Barr and CEO YES Disability Resource Centre, Sonia Thursby, will be in attendance to address the board in support of this item.

 

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board Community Forum:

a)      receive the deputation from Shore Junction.

b)      thank Melanie Barr and Sonia Thursby for their attendance and presentation.

 

Attachments

a          28 November 2018 - Kaipātiki Local Board Community Forum                 - Shore Junction presentation........................................................................ 31

b          28 November 2018 - Kaipātiki Local Board Community Forum                  - Shore Junction September 2018 Newsletter............................................... 35

c         28 November 2018 - Kaipātiki Local Board Community Forum                - Shore Junction October 2018 Newsletter.................................................... 37

d         28 November 2018 - Kaipātiki Local Board Community Forum                - Shore Junction Information Sheet................................................................ 39

e          28 November 2018 - Kaipātiki Local Board Community Forum                - Shore Junction Floor Plans.......................................................................... 41

 

 

8.4       North Shore Baseball Club

Te take mō te pūrongo / Purpose of the report

1.       The purpose of this deputation is to introduce the North Shore Baseball Club and provide an update to the Kaipātiki Local Board.

Whakarāpopototanga matua / Executive summary

2.       David Fegan, President and Julian Lough, Vice President of North Shore Baseball Club, will be in attendance to address the board in support of this item. 

 

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board Community Forum:

a)      receive the deputation from North Shore Baseball Club.

b)      thank David Fegan and Julian Lough for their attendance and presentation.

 

 

 

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Kaipātiki Local Board Community Forum

28 November 2018

 

 

Kaipātiki Local Youth Board update

 

File No.: CP2018/21788

 

  

Te take mō te pūrongo / Purpose of the report

1.       The purpose of this report is to address the Kaipātiki Local Board to provide an update on the activities of the Kaipātiki Local Youth Board.

Whakarāpopototanga matua / Executive summary

2.       An opportunity is provided for the Kaipātiki Local Youth Board to update the Kaipātiki Local Board on their activities.

 

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board Community Forum:

a)      receive the Kaipātiki Local Youth Board update.

b)      thank the Kaipātiki Local Youth Board for their attendance and presentation.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.      

Ngā kaihaina / Signatories

Authors

Jacinda  Short - Democracy Advisor - Kaipatiki

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board Community Forum

28 November 2018

 

 

Kaipātiki Local Board Chairperson's Report

 

File No.: CP2018/21789

 

  

Te take mō te pūrongo / Purpose of the report

1.       An opportunity is provided for the Kaipātiki Local Board Chairperson to update members on recent activities, projects and issues since the last meeting.

 

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board Community Forum:

a)      note the chairperson’s report.

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Authors

Jacinda  Short - Democracy Advisor - Kaipatiki

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board Community Forum

28 November 2018

 

 

Natural environment targeted rate feedback on potential new community-led conservation projects

 

File No.: CP2018/22686

 

  

Te take mō te pūrongo / Purpose of the report

1.       To seek feedback from the Kaipātiki Local Board on potential new community-led conservation projects to be funded out of the natural environment targeted rate.

Whakarāpopototanga matua / Executive summary

2.       Auckland Council agreed to strike a natural environment targeted rate (NETR) as part of the 10-year Budget 2018-2028. The NETR programme focuses on new opportunities to reverse biodiversity decline, such as native species extinctions and ongoing degradation of native ecosystems.

3.       The NETR will invest $311 million into a range of environmental work programmes over the next ten years. This represents an approximately four-fold increase on current general rates-funded investment in these areas.

4.       The NETR is intended to grow regionally significant conservation activities and outcomes. It is not intended to replace local board investment in environmental projects, however it can be used to amplify local board efforts where initiatives align with regional priorities.

5.       On 5 September 2018, a workshop was held with the Kaipātiki Local Board on the proposed natural environment targeted rate work programme. The informal feedback provided by the Kaipātiki Local Board during the workshop session included:

·        support for kauri dieback disease management

·        the need to get local tracks upgraded so parks can be reopened while protecting kauri

·        support for urban stream ecology and health, particularly around riparian margins.

6.       On 12 November 2018, the Kaipātiki Local Board received a memo (refer Attachment A) requesting the board provide suggestions on community-led conservation projects for funding under the natural environment targeted rate. The board also received a map of existing, known community group presence/activity in Kaipātiki parks and reserves (refer Attachment B).

7.       The board’s feedback is due to be submitted to staff by Tuesday 5 December 2018. It is recommended that this feedback is provided formally, and this report provides the mechanism for the board to provide the feedback formally via resolution of the board.

8.       Local Board Services staff will submit the board’s formal feedback on potential new community-led conservation projects following receipt of this report.

 

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board Community Forum:

a)      provides feedback on potential new community-led conservation projects to be funded out of the natural environment targeted rate.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

28 November 2018 - Kaipātiki Local Board Community Forum

- Memo - Natural Environment Targeted Rate - Kaipātiki Local Board

15

b

28 November 2018 - Kaipātiki Local Board Community Forum

- Map – Existing, known community group presence/activity in Kaipātiki parks and reserves

21

     

Ngā kaihaina / Signatories

Authors

Paul Edwards - Senior Local Board Advisor - Kaipatiki

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board Community Forum

28 November 2018

 

 

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28 November 2018

 

 

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28 November 2018

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.2      Attachment a    28 November 2018 - Kaipātiki Local Board Community Forum - Northcote Toy Library presentation                                                      Page 25

Item 8.3      Attachment a    28 November 2018 - Kaipātiki Local Board Community Forum - Shore Junction presentation Page 31

Item 8.3      Attachment b    28 November 2018 - Kaipātiki Local Board Community Forum - Shore Junction September 2018 Newsletter                                               Page 35

Item 8.3      Attachment c    28 November 2018 - Kaipātiki Local Board Community Forum - Shore Junction October 2018 Newsletter                                                        Page 37

Item 8.3      Attachment d    28 November 2018 - Kaipātiki Local Board Community Forum - Shore Junction Information Sheet                                                                Page 39

Item 8.3      Attachment e    28 November 2018 - Kaipātiki Local Board Community Forum - Shore Junction Floor Plans Page 41


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28 November 2018

 

 

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