I hereby give notice that an ordinary meeting of the Māngere-Ōtāhuhu Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 21 November 2018

5.00pm

Māngere-Ōtāhuhu Local Board Office
Shop 17B
93 Bader Drive
Māngere

 

Māngere-Ōtāhuhu Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Lemauga Lydia Sosene

 

Deputy Chairperson

Togiatolu Walter Togiamua

 

Members

Tauanu’u Nick Bakulich

 

 

Carrol Elliott, JP

 

 

Makalita Kolo

 

 

Tafafuna’i Tasi Lauese, QSM, JP

 

 

Christine O'Brien

 

 

(Quorum 4 members)

 

 

 

Janette McKain

Local Board Democracy Advisor

 

13 November 2018

 

Contact Telephone: (09) 262 5283

Email: janette.mckain@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation - Tamaki Estuary Environmental Forum                                       5

8.2     Deputation - Alcohol Licensing Update                                                            6

8.3     Deputation - Manukau Beautification Charitable Trust                                   6

9          Public Forum                                                                                                                  6

9.1     Public Forum - Keys Down Real Talk: Anti Drink-Driving Campaign           6

10        Extraordinary Business                                                                                                7

11        Governing Body Member Update                                                                                9

12        Local Board Leads and Appointments Report                                                        11

13        Chairpersons Report and Announcements                                                             15

14        Local board resolution responses and information report                                    17

15        Trial of online voting at the 2019 local elections                                                     41

16        Local government elections 2019 – order of names on voting documents          55

17        Draft Contributions Policy                                                                                          65

18        Auckland Transport October 2018 update to the Māngere-Ōtāhuhu Local Board 77

19        New road name in the subdivision at 89A Naylors Drive, Māngere by Imperial Homes Ltd                                                                                                                                     103

20        Healthy Environments Events Principles - Mangere Otahuhu                            111

21        Auckland Council's Quarterly Performance Report: Māngere-Ōtāhuhu Local Board Quarter 1                                                                                                                     133

22        Blake Road Reserve Development Plan                                                                 173

23        Community-led response to alcohol licensing update - November 2018           179

24        Auckland Regional Pest Management Plan consultation feedback and recommended changes                                                                                                                       189

25        Healthy Homes Standards - Māngere-Ōtāhuhu Local Board submission         231

26        Feedback on proposed topics for inclusion in the Auckland Water Strategy   235

27        Urgent Decision relating to New private way name in the subdivision at 265 and 267 Portage Road, Mangere                                                                                            255

28        Governance Forward Work Calendar                                                                     267

29        Māngere-Ōtāhuhu Local Board Workshop Notes                                                 271  

30        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

Member Nick Bakulich tabled his apology for absence.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Māngere-Ōtāhuhu Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 17 October 2018, including the confidential section, as a true and correct record.

 

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

 

 

 

 

 

 

 

 

 

 

8.1       Deputation - Tamaki Estuary Environmental Forum

Te take mō te pūrongo / Purpose of the report

1.       Carmel Claridge and Julie Chambers from the Tamaki Estuary Environmental Forum would like to present on the following to the local board:

·         who/what is Tamaki Estuary Environmental Forum (TEEF)?

·         TEEF purpose

·         recent achievements

·         where is TEEF heading?

·         how does TEEF relate to Māngere-Ōtāhuhu Local Board plan?

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      Receive the presentation from members of the Tamaki Estuary Environmental Forum  and thank them for their attendance.

 

 

 

8.2       Deputation - Alcohol Licensing Update

Te take mō te pūrongo / Purpose of the report

1.         Communities Against Alcohol Harm are involved in alcohol licensing objections and alcohol harm minimisation activities would like to update the local board.

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      receive the presentation and thanks Communities Against Alcohol Harm for their attendance. 

 

 

 

8.3       Deputation - Manukau Beautification Charitable Trust

Te take mō te pūrongo / Purpose of the report

1.       Graeme Bakker (CEO) and Barbara Carney (Community Manager) from the Manukau Beautification Charitable Trust would like to take the opportunity to talk about the work of the Trust.

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      receive the presentation and thank Graeme Bakker and Barbara Carney for their attendance. 

 

 

 

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum - Keys Down Real Talk: Anti Drink-Driving Campaign

Te take mō te pūrongo / Purpose of the report

1.       Noma Sio-Faiumu will be in attendance to share a project being worked on which addresses drink driving in South Auckland as part of a music focused, anti-drink driving campaign. South Auckland has one of the highest rates of drink driving in New Zealand.

Official NZ statistics from 2016 alone show alcohol played a part in:

·    80 fatal car crashes leading to 89 deaths

·    144 serious injury crashes leading to 863 injuries

·    479 minor crashes

This group would value the opportunity to share details of the project with local board members, as leaders of their local communities. 

 

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a)      thank Noma Sio-Faiumu for her attendance.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 

Governing Body Member Update

 

File No.: CP2018/18030

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       A period of time (10 Minutes) has been set aside for the Manukau Ward Councillors to have an opportunity to update the Māngere-Ōtāhuhu Local Board on regional matters.

 

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      receive the verbal reports from Cr Alf Filipaina and Cr Efeso Collins.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.      

Ngā kaihaina / Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

 

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 

Local Board Leads and Appointments Report

 

File No.: CP2018/18033

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       This item allows the local board members an opportunity to present verbal and written updates on their lead roles, such as relevant actions, appointments and meetings.

 

Organisation

Lead

Alternate

Community Impact Forum for Kohuora Corrections Facility

Makalita Kolo

Lemauga Lydia Sosene

Mangere Bridge BID

Tauanu’u Nick Bakulich

Lemauga Lydia Sosene

Mangere Town Centre BID

Tafafuna’i Tasi Lauese

Makalita Kolo

Mangere East Village BID

Tauanu’u Nick Bakulich

Togiatolu Walter Togiamua

Otahuhu Business Association

Christine O’Brien

Makalita Kolo

South Harbour Business Association BID

Carrol Elliott         

Makalita Kolo

Aircraft Noise Community Consultative Group

Tafafuna’i Tasi Lauese

Tauanu’u Nick Bakulich

Tamaki Estuary Environmental Forum

Carrol Elliott

Togiatolu Walter Togiamua

Youth Connections South Local Governance Group (3 members)

Christine O’Brien, Makalita Kolo,

Lemauga Lydia Sosene 

Tauanu’u Nick Bakulich (appointed 15 March 2017)

Maori input into local board decision-making political steering group (1 lead, 1 alternate)

Togiatolu Walter Togiamua

Lemauga Lydia Sosene

Te Pukaki Tapu O Poutukeka Historic Reserve & Associated Lands Co-Management Committee

Togiatolu Walter Togiamua

Lemauga Lydia Sosene

Ambury Park Centre

Christine O’Brien

Lemauga Lydia Sosene

Mangere Mountain Education Trust               

Lemauga Lydia Sosene

Togiatolu Walter Togiamua

Local Government New Zealand Zone One Committee

Carrol Elliott (appointed 21 March 2018)

 

Local Board Leads

Infrastructure and Environmental Services lead

 

Carrol Elliott

Lemauga Lydia Sosene

Arts, Community and Events lead

Tafafuna’i Tasi Lauese

Togiatolu Walter Togiamua/

Christine O’Brien

Parks, Sport and Recreation lead and Community Facilities

Tauanu’u Nick Bakulich

Togiatolu Walter Togiamua/

Tafafuna’i Tasi Lauese

Libraries and Information Services lead

Christine O’Brien

Togiatolu Walter Togiamua/

Makalita Kolo

 

Local planning and heritage lead – includes responding to resource consent applications on behalf of board

Togiatolu Walter Togiamua (Planning)

Carrol Elliott

(Heritage)

Lemauga Lydia Sosene

Transport lead

Lemauga Lydia Sosene

Carrol Elliott/

Makalita Kolo

Economic development lead

Christine O’Brien

Togiatolu Walter Togiamua

The Southern Initiative Joint Steering Group

Lemauga Lydia Sosene

Togiatolu Walter Togiamua (appointed 17 May 2017)

Liquor Licence Hearings – Delegation to represent

Tauanu’u Nick Bakulich

(appointed 17 May 2017)

 

Manukau Harbour Forum

Carrol Elliott (appointed 19 April 2017)

Togiatolu Water Togiamua (appointed 19 April 2017)

 

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      receive the verbal and written updates from the local board members.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Member Bakulich Report

13

     

Ngā kaihaina / Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 

Chairpersons Report and Announcements

 

File No.: CP2018/18036

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       This item gives the Chairperson an opportunity to update the local board on any announcements and for the local board to receive the Chairperson’s written report.

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      receive the verbal update and written report of the local board Chair.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 

Local board resolution responses and information report

 

File No.: CP2018/20296

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       This report provides a summary of resolution responses and information reports for circulation to the Māngere-Ōtāhuhu Local Board.

 

Information reports for the local board:

 

2.       The Regional Facilities Auckland Fourth Quarter Report was received on 18 October 2018 (Attachment A).

3.       The Regional Facilities Auckland First Quarter Report for 2018/19 (to 30 September) will be received on 15 November and this will be tabled at the meeting.

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

b)      notes the Regional Facilities Auckland Fourth Quarter Report and receives the Regional Faculties First Quarter Report, tabled at the meeting.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Regional Facilities 4th Quarter report 2017/18

19

     

Ngā kaihaina / Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 

Trial of online voting at the 2019 local elections

 

File No.: CP2018/20479

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek local board feedback on:

·        the trial of online voting at the 2019 local elections

·        the subset of voters to participate in the online voting trial.

Whakarāpopototanga matua / Executive summary

2.       The postal system is declining. The frequency of postal deliveries is decreasing and the cost of sending mail is surging. An alternative method to postal voting must be put in place to secure the future of local democracy over time. Following the overall trend of transactions and activities moving online, online voting is the natural progression. It will increase convenience and accessibility for voters and has the potential to increase voter turnout.

3.       Following the 24 May 2018 Governing Body’s in-principle support for an online voting trial at the 2019 local body elections, Auckland Council has entered into a collaborative agreement with eight other councils to work together towards the trial.

4.       The project comprises three phases. The first phase, from now to December 2018, includes a procurement process aimed at selecting a preferred provider and all participating councils, seeking their Governing Body’s approval to proceed with the trial based on a full business case.

5.       The security of the online voting solution is paramount. The participating councils are committed to offering a similar or higher level of security than postal voting. The solution will fulfil stringent security requirements and will be designed, implemented and tested with the assistance from external Information and Communications Technology (ICT) security experts.

6.       In the case of Auckland Council, only a specified class of electors (a subset) will be offered to participate in the online voting trial. The other eight councils are intending to offer online voting to all their voters. In all cases, voters will retain the ability to vote by post.

7.       The Local Electoral Matters Bill states that the specified class of electors can be defined according to one or a combination of geographical areas or another common factor, like overseas residence or disability.

8.       The size of the subset is still to be confirmed by the Minister of Local Government, but will likely include between 10 and 30 per cent of Auckland’s voting population.

9.       The subset needs to be representative of the overall voting population. Staff have conducted an analysis of the population across the 21 local board areas based on a range of criteria. The preliminary results (refer Attachments A and B) show that no individual area is perfectly representative and that a combination of several areas will increase the representativeness of the sample of electors.

10.     Staff recommend also including in the subset, the voters that are most disproportionately impacted in their ability to participate with the sole postal method, i.e. the overseas and disabled voters.

11.     This paper seeks local board feedback on the participation of Auckland Council in the trial and on the subset of voters eligible to participate in the trial.

 

 

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      provide feedback on:

i)        the trial of online voting at the 2019 elections

ii)       the subset of voters to participate in the trial.

 

 

Horopaki / Context

12.     For several years, Auckland Council has been supportive of trialling online voting for local body elections. At its December 2016 meeting, the Finance and Performance Committee resolved to ‘request the Minister of Local Government to explore a pilot trial of an electronic voting system including by-elections’ [resolution number FIN/2016/164].

13.     On 27 July 2017, the Governing Body approved the council’s submission on the previous parliament’s Justice and Electoral Select Committee inquiry into the 2016 local authority elections (which has not concluded yet). The submission advocated for councils to be able to trial online voting [resolution number GB/2017/83]. Local boards provided feedback and input into the submission, with several boards expressing support for online voting.

14.     At its 24 May 2018 meeting, the Governing Body agreed in principle to an online voting trial for the 2019 local body elections, subject to the following conditions:

·        the costs being acceptable

·        the legislation and regulations being in place on time

·        identified risks being manageable

·        the council giving its final approval to proceed.

15.     The Local Electoral Matters Bill, which amends the Electoral Act 1993 and the Local Electoral Act 2001 to enable the conduct of trials of new voting methods is still before Parliament. Councillor Richard Hills and staff made an oral presentation to the Justice Select Committee on Auckland Council’s submission on the bill on 29 August 2018. The select committee is due to report back on 9 November 2018.

16.     The enabling regulations are being drafted. The Department of Internal Affairs (DIA) released an exposure draft of the regulations on 19 October 2018, which is open for consultation until 2 November 2018. Two engagement events for community representatives and stakeholders have been organised in Wellington on 26 October 2018 and Auckland on 31 October 2018.

Tātaritanga me ngā tohutohu / Analysis and advice

Why online voting?

Future-proofing local democracy

17.     The internet has become an integral part of everyday life. Many of the transactions that used to be carried out by post have long been replaced by online options, to the extent that people expect online facilities for their day-to-day activities. Online voting is therefore a natural progression and constitutes an opportunity to modernise the operation of local democracy in New Zealand.

18.     The current postal voting method relies entirely on New Zealand Post providing an effective and reliable service. It is a reality that the postal service is declining. Fewer New Zealanders choose to communicate via post, particularly first time and younger voters, many of whom have never posted a letter. The frequency of delivery is decreasing and the cost of sending mail is surging. The postal cost for the 2019 Auckland local elections will increase by an estimated 77 per cent compared with 2016, because of a postage price increase of almost 60 per cent and an increase in the number of electors of approximately 70,000.

19.     It will become increasingly difficult to deliver postal voting effectively and affordably. Therefore, it is crucial to have a viable alternative to postal voting in place, and online voting is the obvious choice.

Online voting has the potential to increase voter turnout

20.     Voter turnout has been dropping in both national and local elections in New Zealand. In the Auckland 2016 local elections, the voter turnout was 38.5 per cent. This means that almost two out of three eligible electors did not vote.

21.     Online voting has the potential to enhance participation in elections. Auckland Council conducted voter awareness research after the 2016 local elections[1]. The results strongly indicate that if online voting was available, electors would be more inclined to vote.

22.     When asked ‘If you had the choice of online voting or postal voting in the future, which would you prefer?’, 74 per cent of the respondents across all age groups in the 2016 survey said they would prefer online voting to postal voting. Focusing on the non-voter group alone, 82 per cent of respondents said they would prefer online voting to postal voting and 25 per cent said online or app-based voting would make them more likely to vote.

23.     The results reflect an appetite for online voting, particularly when faced with the inconvenience of postal voting: 13 per cent of non-voters (4 per cent of all respondents) completed voting papers but did not post them. Factors such as not knowing where to find a post box, the additional effort of physically taking papers to a post box and the confusion caused by the postal deadline and the actual close of the voting period a few days later, created further barriers to voter participation. Removing these barriers alone would potentially have pushed the overall voter participation in Auckland’s 2016 local elections from 38.5 per cent to 42.5 per cent.

24.     International experience and research demonstrates the positive effect that online voting can have on voter turnout. Some non-voters and infrequent voters are drawn to internet voting in Canada and European countries such as Estonia and Switzerland. This means that some electors who have not voted previously voted for the first time, or on a more regular basis, because online voting was an option.

25.     In Estonian parliamentary elections, turnout has increased by 2.3 per cent since online voting was introduced in 2005. Post-election surveys in Estonia show a large proportion of people indicated they wouldn’t have voted if online voting wasn’t offered.

26.     At the municipal level in Canada, researchers examining online voting over time found that internet voting increased voter turnout by 3.5 per cent.

27.     The introduction of electronic voting for overseas military voters in various United States (US) jurisdictions has resulted in significant improvements in turnout. In Cook County, one of the largest electoral jurisdictions in the US, turnout increased from 11 per cent to 53 per cent after the introduction of internet voting in 2012.

Online voting improves accessibility

28.     Currently, a large part of the disability community requires support to complete and post voting papers. People with vision impairment, for example, cannot vote secretly and without the assistance of a support person. Online voting, coupled with screen-reading technology, would allow them to vote unaided.

29.     International postal timeframes can make it difficult for overseas voters to submit their votes in time. For them as well, online voting would make it easier to participate in the New Zealand local elections.

Online voting offers a better voting experience

30.     Online voting will make the voting process easier and faster, increase the speed and accuracy of results and reduce costs of local elections over time.

31.     Estonia, where online voting has been used in elections from 2005 and is now well established nationwide, has attempted to quantify the efficiency gain for using online voting as opposed to booth voting. It calculated that, in the Estonian parliamentary elections of 2011, the cumulative time savings in online voting were 11,000 working days, or €504,000 ($890,000) in average wages.[2]

32.     Online voting offers the potential to reduce voter errors. Technology can help prevent a voter from accidentally spoiling their ballot or submitting an incorrect or invalid vote.

33.     International experience suggests that a real tangible benefit of online voting is to substantially improve the voting experience of voters, making it more convenient to vote when, where and how they want.

34.     Online voting also offers potential for greater information and engagement. It provides end-to-end verifiability so that a voter is able to verify that their vote was received. These benefits will improve the experience of those who were already intending to vote and has the potential of addressing some of the barriers for non-voters.

Booth voting is not a viable option

35.     Booth voting is provided for in the Local Electoral Act 2001 and is authorised under regulations. However, reverting to booth voting on a single election day as an alternative or complementary option to postal voting is not a viable solution.

36.     Election day is increasingly losing its meaning for people as they want the convenience to vote when it suits them, as shown by the growth in advance voting in recent years’ general elections, with a significant 47 per cent of advance voting at the 2017 general election compared with 29 per cent in 2014 and 15 per cent in 2011.[3]

37.     A third argument against using booth voting for local elections is the complexity of the local election voting process. Compared with parliamentary elections, voting in local government elections takes more thought and more time, making booth voting impractical.

38.     In Auckland for instance, electors need to vote for the Mayor, one or two councillors for their ward, between five and eight local board members, as well as District Health Board (DHB) members and, in some cases, licensing trust members. Using an actual example from the 2016 local elections, a Waitākere Ward/Henderson-Massey Local Board elector had to make a choice between 74 candidates standing for 21 positions, as follows:

·        Mayor: 19 candidates for one position

·        Waitākere Ward: nine candidates for two positions

·        Henderson-Massey Local Board: 24 candidates for eight positions

·        Waitākere Licensing Trust (Ward 2): six candidates for three positions

·        Waitematā DHB: 16 candidates for seven positions.

Making the trial happen

39.     To organise the trial, Auckland Council is partnering with eight other councils. They are Gisborne District Council, Marlborough District Council, Matamata-Piako District Council, Palmerston North City Council, Selwyn District Council, Hamilton City Council, Tauranga City Council and Wellington City Council.

40.     The nine councils have obtained in-principle political and executive approval to trial online voting at the 2019 elections, have formally entered into a participation agreement and have formed an Online Voting Working Party.

41.     The working party is working closely with the DIA to ensure the necessary legislative and regulatory framework is in place on time to enable the proposed trial in 2019.

42.     The working party is following a three-phase approach to organise the trial, as detailed below.

Phase 1 – July to December 2018

43.     The working party is currently developing a business case, which will define the scope and costs of the proposed trial, and explain how any risks to the security and integrity of the solution will be managed. The business case will also outline how the nine councils will share the costs of the trial.

44.     As part of the business case development, the working party issued a request for a proposal to potential suppliers in September 2018. Responses are being evaluated by a panel of representatives from the working party and ICT experts. A preferred provider will be selected by mid-November 2018.

45.     Based on the business case, the governing bodies of the nine councils will be asked to confirm their participation in the trial in December 2018.

46.     In the case of Auckland Council, the business case and paper seeking the approval of the Governing Body will be presented at the 13 December 2018 meeting and will include feedback from local boards.

47.     During this phase, the participating councils are also engaging with the parties that will be involved in the trial, including regional councils, DHBs and licensing trusts. Auckland Council staff have started engaging with representatives from all Auckland DHBs and licensing trusts. Overall, their reaction to the trial has been positive but the additional costs will ultimately be a decisive factor in securing their support.

Phase 2 – January to ‘go/no-go’ date

48.     After the list of participating councils has been confirmed, the councils will enter into an agreement with the provider and start developing the online voting solution.

49.     The trial can only proceed if the regulatory framework is in place on time, otherwise there will be insufficient time to be ready by October 2019. The working party and the supplier will agree the date by which regulations need to be in place for the trial to proceed – the ‘go/no‑go’ date.

50.     If the decision is ‘no-go’, the working party will negotiate with the supplier how to proceed. Options will be to either continue to develop a system to use for any by-elections, or shelve the work for a future trial.

Phase 3 – ‘Go’ date to October 2019

51.     If regulations are in place on time, phase 3 will include:

·        development, testing and audit of the online voting solution

·        deployment of the solution for the elections

·        evaluation of the trial after the elections. 

How it will work in practice

52.     Full details of how the online solution will work and how it will integrate with the election providers’ systems to ensure the integrity of the whole election process is maintained will only be available once the tender process is completed and a vendor has been selected.

53.     The chart below provides an overview of the experience of an elector choosing to cast their vote online:

Security and integrity

54.     No information technology (IT) or voting system is 100 per cent secure, but the Online Voting Working Party is committed to developing an online voting solution that will guarantee a similar or higher level of security than currently offered by postal voting.

55.     The request for proposal to vendors includes stringent requirements to ensure that the integrity and security of the online voting solution will be maintained at all times.

56.     The solution will be independently audited by international IT security experts.

57.     The participating councils are assisted by the former Chief Information Officer for the New South Wales Electoral Commission, which has been using online voting in their state elections, as well as ICT security experts from the Government Chief Digital Office. The participating councils have also enlisted additional external ICT security resources to assist with the evaluation of the vendors’ proposals and, in a later stage, with the design, implementation and testing of the online voting solution.

Selecting a subset of electors eligible to vote online

Why a subset, and what subset

58.     Any new voting system must meet the test of being free, fair and regular, provide for universal, equal and secret suffrage, and be fully trusted by voters. It therefore needs to be robustly tested and trialled.

59.     A trial will also increase public awareness of online voting and enable users to become familiar with the new technology, thereby building trust and credibility in the system. Building trust and gaining support is one of the most critical parts of the process. Without trust, the system will be unusable, and the integrity of the whole electoral system could be called into question.

60.     The Government considers that trialling online voting for the whole Auckland electorate, equalling approximately a third of the New Zealand electorate, is too big a risk. Auckland Council will only be allowed to trial online voting with a specified class of electors (a subset). Choosing a representative sample of eligible voters is therefore important to ensure that evaluation of the trial is robust.

61.     The other eight councils participating in the trial intend to offer online voting to all their voters. In all cases, voters will retain the ability to vote by post.

62.     The Local Electoral Matters Bill states that it is the regulations that will authorise the use of online voting by a specified class of elector for the trial. The bill defines a class of electors as:

·        an area or subdivision in which the specified class of electors is eligible to vote, or

·        any other characteristic that makes online voting suitable for the specified class of electors.

63.     The recommendation to the Governing Body will be to ask the Government that the subset of Auckland electors eligible to vote online be made of:

·        overseas voters

·        people with a disability

·        voters in specific local board areas.

Selection parameters for the subset

Size

64.     The first consideration for defining the subset is its size. The subset should be of reasonable size for implementation and risks to be manageable, but significant enough to enable testing, research and a robust evaluation.

65.     The initial thinking presented to the Governing Body was to include in the sample approximately 110,000 voters, or 10 per cent of the voting population. Estimating the potential uptake based on overseas experience with online voting, it is believed a maximum of 30 per cent of voters within the subset would actually use the solution and vote online. This means an online voting solution would be built for a potential 33,000 voters using the solution; only 3 per cent of the overall Auckland electorate.

66.     It is now being considered to increase the size of the subset to approximately 330,000 voters, or 30 per cent of the voting population. With the same estimated uptake of 30 per cent, approximately 99,000 voters would use the online voting solution; about 9 per cent of the overall Auckland electorate.

67.     Confirmation is pending from the DIA as to how large a subset the Minister of Local Government would allow Auckland Council to include in the trial.

68.     For comparison purposes, the other larger participating councils are the Wellington city and Hamilton city councils, with respectively an approximate 153,000 and 103,000 voters eligible to participate in the online voting trial.

Accessibility

69.     It is considered the trial should benefit those who are most disproportionately impacted in their ability to participate with the single postal method. Therefore, it is recommended having overseas and disabled voters as part of the subset. This group constitutes an estimated 30,000 voters.

70.     Because overseas and disabled voters will be enrolled across the Auckland region, they will potentially vote online for all the wards and local boards.

Representativeness

71.     The subset must be defined in such a way that it cannot call into question the neutrality and integrity of the electoral process or of the elections results.

72.     It needs to be representative of the Auckland voting population, based on a range of criteria that correlate with voter turnout. These include:

·        age

·        ethnicity

·        income

·        education level.

73.     Having a representative sample will also help conduct a more robust evaluation of the trial.

Other considerations

74.     The cost and ease of implementation of the solution must also be considered. The more voters take part in the trial, the higher the cost. Offering online voting as an option to a subset of electors will also require a targeted communication campaign. A complex subset will make communication and logistics costlier and has the potential to confuse voters. Therefore, it is preferable to avoid geographical areas where the boundaries between wards and local boards are no longer aligned, following the review of representation arrangements which is to be implemented for the 2019 local elections.

75.     It was considered whether internet accessibility needed to be a criterion. The most recent data available, which comes from the State of the Internet report released by Internet New Zealand in 2017, shows that 93 per cent of New Zealanders have access to the internet, either at home, work or both. Therefore, it is not a belief that internet accessibility will be an issue for Auckland, except for Great Barrier Island.

Selecting the geographic area(s)

76.     The council’s Research and Evaluation Unit (RIMU) has conducted in-depth statistical analysis of the population across Auckland’s 21 local boards. The analysis compares the population in each local board area against the overall Auckland population using age, ethnicity, income and qualification levels. The results of the analysis are included in Attachments A and B.

77.     The analysis considered the average voter turnout in each area compared to Auckland overall, but this added parameter did not impact the results, so it was removed from the graphs provided for simplicity purposes.

78.     The analysis shows that certain local board areas have a more diverse population make up than others, and that no single board is perfectly representative of the overall Auckland population. The subset will therefore need to be made up of a combination of local board areas, allowing larger discrepancies to cancel each other out and making the sample representative as a whole.

79.     The final combination will depend on the total number of voters allowed in the subset and will be finalised once DIA confirms that number.

80.     The final recommendation on the subset will be presented to the Governing Body at its 13 December 2018 meeting. As part of this paper, local board feedback is being sought on the possibility of this local board area being included in the final subset, to be reported to the Governing Body when they are considering the final recommendation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

81.     Trialling online voting will impact elections in all local boards areas.

82.     Local board feedback will be reported to the Governing Body for consideration when making its final decision regarding the selection of the subset and the continued participation in the trial.

Tauākī whakaaweawe Māori / Māori impact statement

83.     Voting turnout has historically been lower among Māori than non-Māori. Māori who are younger and less well-off are the least likely to vote.

84.     Findings from a recent qualitative research project focusing on Pacific and Māori revealed that online voting was popular among a large majority of participants. Participants did not express concerns about online voting and some saw the solution as more secure than postal voting.

85.     A representative sample of the Auckland Māori population will be included in the subset to participate in the trial as Māori ethnicity is one of the criteria used to choose the geographic subset.

86.     At this stage, no formal engagement has been conducted with Māori groups and community.  Staff will engage with communities and stakeholders, including Māori, as part of the development of an online voting system should a trial be confirmed to proceed for the 2019 local elections.

Ngā ritenga ā-pūtea / Financial implications

87.     The full costs of implementing an online voting solution will be known after the tender process is completed and a vendor selected.

88.     The budget for the online voting trial is not included in the long-term plan and will require approval from the Governing Body, as the financial decisions relating to election costs is part of its responsibilities. A business case detailing the costs and benefits of participating in the trial will be presented to the Governing Body at its 13 December 2018 meeting.

Ngā raru tūpono / Risks

89.     Risks and mitigation measures are covered in the analysis section of this paper.

Ngā koringa ā-muri / Next steps

90.     Feedback from the local boards will be reported to the meeting of the Governing Body on 13 December 2018.


 

91.    

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Relative percentage differences to Auckland for selected Census 2013 variables: Local boards A-M

51

b

Relative percentage differences to Auckland for selected Census 2013 variables: Local boards O-W

53

     

Ngā kaihaina / Signatories

Authors

Elodie Fontaine - Advisor - Democracy Services

Authorisers

Marguerite Delbet - General Manager Democracy Services

Louise Mason - GM Local Board Services

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 

PDF Creator


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 

PDF Creator


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 

Local government elections 2019 – order of names on voting documents

 

File No.: CP2018/20901

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide feedback to the Governing Body on how names should be arranged on the voting documents for the Auckland Council 2019 elections.

Whakarāpopototanga matua / Executive summary

2.       The Local Electoral Regulations 2001 provide a local authority the opportunity to decide by resolution whether the names on voting documents are arranged in:

·        alphabetical order of surname

·        pseudo-random order, or

·        random order.

3.       Pseudo-random order means names are listed in a random order and the same random order is used on every voting document.

4.       Random order means names are listed in a random order and a different random order is used on every voting document.

5.       The order of names has been alphabetical for the 2010, 2013 and 2016 Auckland Council elections. An analysis conducted on these election results shows there is no compelling evidence that candidates being listed first were more likely to be elected. The analysis is contained in Attachment A.

6.       Staff recommend that the current approach of alphabetical printing is retained for the 2019 council elections, as the benefits to the voter outweigh any perception of a name order bias problem. 

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      recommend to the Governing Body that candidate names on voting documents should be arranged in alphabetical order of surname.

 

 

Horopaki / ContextOptions available

7.       Clause 31 of The Local Electoral Regulations 2001 states:

(1)       The names under which each candidate is seeking election may be arranged on the voting document in alphabetical order of surname, pseudo-random order, or random order.

(2)       Before the electoral officer gives further public notice under section 65(1) of the Act, a local authority may determine, by a resolution, which order, as set out in subclause (1), the candidates' names are to be arranged on the voting document.

(3)       If there is no applicable resolution, the candidates' names must be arranged in alphabetical order of surname.

(4)       If a local authority has determined that pseudo-random order is to be used, the electoral officer must state, in the notice given under section 65(1) of the Act, the date, time, and place at which the order of the candidates' names will be arranged and any person is entitled to attend.

(5)       In this regulation,—

pseudo-random order means an arrangement where—

(a) the order of the names of the candidates is determined randomly; and

(b) all voting documents use that order

random order means an arrangement where the order of the names of the candidates is determined randomly or nearly randomly for each voting document by, for example, the process used to print each voting document.

Previous elections

8.       In 2013, the council resolved to use alphabetical order of names. A key consideration was an additional cost of $100,000 if the council chose the random order.

9.       In 2016, there was only a minimal additional cost to use random order due to changes in printing technology. An analysis of the 2013 election results was conducted to assess whether there were any effects due to being listed first. The analysis showed there was no compelling evidence of bias towards those listed first. Most local board feedback was to continue listing candidates alphabetically and the Governing Body resolved to use alphabetical order.

10.     All district health boards in the Auckland Council area decided to use random order of names. In the voting pack that Auckland electors received, voting documents for Auckland Council elections were alphabetical and voting documents for district health board elections were random.

11.     The following table shows the order decided by city and regional councils for the 2016 elections:

Auckland Council

Alphabetical

Hawke's Bay Regional Council

Alphabetical

Invercargill City Council

Alphabetical

Manawatu-Wanganui Regional Council

Alphabetical

Northland Regional Council

Alphabetical

Southland Regional Council

Alphabetical

Taranaki Regional Council

Alphabetical

Upper Hutt City Council

Alphabetical

West Coast Regional Council

Alphabetical

Bay of Plenty Regional Council

Random

Christchurch City Council

Random

Dunedin City Council

Random

Canterbury Regional Council

Random

Hamilton City Council

Random

Hutt City Council

Random

Napier City Council

Random

Nelson City Council

Random

Otago Regional Council

Random

Palmerston North City Council

Random

Porirua City Council

Random

Tauranga City Council

Random

Waikato Regional Council

Random

Wellington City Council

Random

Wellington Regional Council

Random

Tātaritanga me ngā tohutohu / Analysis and advice

Options for 2019

Pseudo-random order and random order

12.     Random order printing removes the perception of name order bias, but the pseudo-random order of names simply substitutes a different order for an alphabetical order. Any perceived first-name bias will transfer to the name at the top of the pseudo-random list. The only effective alternative to alphabetical order is random order.

13.     A disadvantage to both the random printing options is voter confusion as it is not possible for the supporting documents such as the directory of candidate profile statements to follow the order of a random voting paper. Making voting more difficult carries the risk of deterring the voter from taking part.

Alphabetical order

14.     The advantage of the alphabetical order printing is that it is familiar, easier to use and to understand. When there is a large number of candidates competing for a position, it is easier for a voter to find the candidate the voter wishes to support if names are listed alphabetically.

15.     It is also easier for a voter if the order of names on the voting documents follows the order of names in the directory of candidate profile statements accompanying the voting document. The directory is listed in alphabetical order. It is not possible to print it in such a way that each copy aligns with the random order of names on the accompanying voting documents.

16.     The disadvantage of alphabetical printing is that there is some documented evidence, mainly from overseas, of voter bias to those at the top of a voting list.

Analysis of previous election results

17.     An analysis of the council’s election results for 2010, 2013 and 2016 is contained in Attachment A. It shows that any bias to those at the top of the voting lists is very small. The analysis looked at:

·        impact on vote share (did the candidate at the top of the list receive more votes than might be expected?)

·        impact on election outcome (did being at the top of list result in the candidate being elected more often than might be expected?).

18.     The analysis shows that for local boards, being listed first increased a candidate’s vote share by approximately 1 percentage point above that which would be expected statistically if voting was random. There was no detectable impact of being listed first on the share of votes received in ward elections.

19.     There is no compelling evidence that candidates being listed first were more likely to be elected in the last three elections.

20.     Staff recommend that the current approach of alphabetical printing is retained for the 2019 council elections, as the noted benefits to the voter outweigh any perception of a name order bias problem that analysis of previous election results show does not exist. 

Online voting

21.     Auckland Council intends to offer online voting to specified classes of electors for the 2019 elections. An online voting solution has the potential to improve the voting experience, even if names are ordered randomly.

22.     Online voting should present the same voting document to users as the paper equivalent. If names are in random order on the voting document, then the same random order will need to be presented to the online user. This could increase the complexity of the voting solution.

23.     On balance, staff consider that alphabetical order of names is preferable for an online voting trial.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

24.     Feedback from local boards will be reported to the Governing Body when the Governing Body is asked to determine the matter by resolution.

Tauākī whakaaweawe Māori / Māori impact statement

25.     The order of names on voting documents does not specifically impact on the Māori community. It is noted that candidates can provide their profile statements both in English and Māori.

Ngā ritenga ā-pūtea / Financial implications

26.     There are no financial implications associated with the options for order of names.

Ngā raru tūpono / Risks

27.     If names are ordered alphabetically, there is the risk of perceived bias. If names are randomised, there is the risk of increasing the complexity of the voting experience and deterring voters. The analysis that has been conducted shows that the risk of bias is very small.

Ngā koringa ā-muri / Next steps

28.     The feedback from the local board will be reported to the Governing Body.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Order of names on voting documents

59

     

Ngā kaihaina / Signatories

Authors

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet - General Manager Democracy Services

Louise Mason - GM Local Board Services

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 

PDF Creator


 

PDF Creator


 

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Māngere-Ōtāhuhu Local Board

21 November 2018

 

 

Draft Contributions Policy

 

File No.: CP2018/20704

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek feedback from local boards on the draft Contributions Policy 2019.

Whakarāpopototanga matua / Executive summary

2.       It is estimated that the Auckland region is short 45,000 dwellings to meet current demand for housing. A further 313,000 dwellings and work places to support 250,000 jobs will be required by 2050 to meet expected growth. To manage this growth the council has identified the:

i)        location and nature of growth - through the Auckland Plan and Unitary Plan

ii)       location and type of infrastructure required to support growth - through the Development Strategy and structure plans

iii)      when and where it will invest $7.2 billion of growth-related infrastructure in the next ten years to support development - through the Long-term Plan 2018-2028 (10-Year Budget).

3.       Growth related capex has risen from $5.1 billion in the Long-term Plan 2015-2025 to $7.2 billion in the current 10-Year Budget.  We have also updated our projection of development growth across the next ten years.  The council will repay the borrowing raised to pay for the investment in infrastructure through general rates, targeted rates, user charges, third party funding (like New Zealand Transport Agency (NZTA) subsidies) and development contributions.

4.       A review has been undertaken of the current contributions policy and the council has adopted a draft Contributions Policy 2019 (see Attachment A) for consultation which includes a number of changes.

5.       To recover the increased investment in growth related infrastructure the indicative urban development contribution price rises from around $21,000 to $26,000 (excl. GST).  As a result, the development contribution revenue the council expects to collect will rise to $2.7 billion from $2.23 billion under the current policy.

6.       The demand placed on transport by different types of development has been reviewed.  The analysis shows that retail and commercial development place substantially higher demand on transport infrastructure than is reflected in the current policy.  The draft policy includes higher unit of demand factors for transport, and hence prices, for retail and commercial development with smaller decreases for other development types.  This would more fairly reflect the demand different development types place on the need to invest in infrastructure.

7.       The draft Contributions Policy 2019 also proposes:

·        extending the timeframe for the payment of development contributions on residential construction.  This will better align the time that residential builders pay their DCs with the time when they sell their developments

·        refining and changing funding areas to better match investment with beneficiaries, including adding areas for:

i)    transport to reflect areas where significant local infrastructure investment is planned

ii)   reserves to provide more detail on projects and their location.

·        minor amendments including changes to development types.

8.       Consultation on the draft Contributions Policy 2019 is taking place from 19 October until 15 November 2018 including:

·        Five have your say events held across the region

·        engagement with Mana Whenua Kaitiaki Forum

·        opportunity for submitters to personally present their feedback to councillors on 23 November  2018.

9.       Local board November meetings will consider the draft Contribution Policy 2019 and resolve their feedback to inform the Governing Body’s decision making in December.

10.     Consultation is supported by a Consultation Document and Supporting Information, Attachments B and C respectively, which set out:

·        an overview of how the council is responding to growth and how development contributions fit within this context

·        describes how we set development contributions charges.

11.     Details the key changes in our draft Contributions Policy and why we have proposed them.

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      resolve feedback on the Contributions Policy 2019.

 

 

Horopaki / Context

12.     The current policy is known as the Contributions Policy 2015 (Variation A) and reflects the Long-term Plan (LTP) 2015-2025. Development contributions have recovered approximately $400 million of funding for growth projects in the last three years.

13.     Council reviewed the current policy and recommended that it be amended to reflect changes to capital expenditure in the 10-Year Budget. At its meeting on 30 April 2018 the Governing Body agreed to consult on the draft Contributions Policy 2019 in May 2018.

14.     Feedback from the development community requested more detailed supporting information and a longer period for consultation on the draft policy. In response, at its meeting on 27 June 2018 the Governing Body agreed to extend the current policy until 31 January 2019 so that additional supporting information for the policy could be prepared and further consultation on the 2019 policy undertaken.

15.     The policy has been reviewed in accordance with the following principles:

·        purpose and principles of development contributions under the Local Government Act 2002

·        equitable sharing of costs of growth between ratepayers, developers and other members of the community having regard to such matters as who causes the costs and who receives the benefits

·        equitable sharing of costs of growth between different types of development and different funding areas

·        revenue predictability for the council and cost certainty for developers

·        administrative simplicity

·        ensuring legislative compliance.

 

16.     Schedule Five to the attached draft Contributions Policy 2019 considers the appropriateness of development contributions as a funding source in accordance with the requirements of section 101(3) of the Local Government Act 2002. Our Revenue and Financing Policy sets out how the council will fund capital and operating expenditure for each of its activities including its decisions to use DCs to fund growth capital expenditure.

Tātaritanga me ngā tohutohu / Analysis and advice

Capital expenditure and funding for Auckland’s growth

Capital investment and development contribution revenue

17.     The table below sets out the changes in development contribution (DC) revenue by activity between the current policy and the draft Contributions Policy 2019.

DC revenue by activity ($ billion)

Current DC policy

Draft DC policy 2019

 Transport

0.7

1.1

 Stormwater

0.5

0.5

 Parks and community infrastructure

1.0

1.1

Total

2.2

2.7

 

Contributions pricing

18.     The 10-Year Budget assumes that a Contributions Policy 2019 will be adopted reflecting the Revenue and Financing Policy position that growth-related infrastructure investment should be funded from development contributions.  The 10-Year Budget assumes that the policy will provide for DCs to recover $2.7 billion of the cost of the planned investment in growth infrastructure.

19.     The indicative urban DC will rise from around $21,000 to $26,000 (excl. GST).  DCs vary widely depending on the type of development and the infrastructure needed to support growth in different locations.

20.     Some infrastructure investments provide benefits across the region or respond to cost pressures driven by growth irrespective of location.  Under the proposed policy to recover these costs every development would pay $8,090 per Housing Unit Equivalent (HUE) for regional infrastructure.  However, the sub-regional and local requirements for infrastructure vary depending on the infrastructure required to support growth in that area and the capacity of existing infrastructure.  As a result, DC prices would vary across the region e.g.

·        Manurewa-Papakura - new DC price will be $42,182 to reflect increase in stormwater and parks investment

·        Manukau Central - new DC price will be $22,572 as there is capacity available in existing network infrastructure.

 

Impact of increasing DC price

21.     Raising the price of DCs:

·        better aligns DCs with actual cost of infrastructure

·        increases certainty that infrastructure will be delivered

·        encourages developers to more accurately price land purchased for development to reflect future DC costs

·        negatively impacts developers who have paid for land based on current DC prices.

 

22.     Economic research indicates that increasing the DC price does not generally increase house prices.  House prices are determined by the balance of supply and demand.   Development is only cost plus where the value of land for housing is the same as its value in alternative uses i.e. agriculture.  The price of land that can be developed for housing or business use in Auckland is much higher than its value in agricultural use.

23.     Developers generally establish the price they will pay for land based on:

Expected sale price of finished house (as set by the market – supply and demand)

-    Land development costs

-    Construction costs

-    Council cost including DCs

-    Profit margin

=   Price paid for land

Alternative options considered

24.     There are two alternatives to the proposed increase in development contributions;

·        defer or halt planned capital projects supporting growth

·        increase ratepayer funding of these projects.

25.     The increase in development contributions price over period of the 10-Year Budget is forecast to provide an additional $500 million of revenue.  Without this revenue the council would need to reduce its planned capital expenditure by between $1 billion and $4 billion depending on which projects were prioritised.  This sum exceeds the loss in revenue because development contributions make up varying proportions of the funding of individual projects[4].  This option was not adopted as these investments are vital to:

·        maintaining service levels in the face of growth pressures

·        supporting making land available for new development in both the greenfields and brownfields.

26.     To maintain the planned level of investment without increasing development contributions would require an increase in rates funding of between $50 million and $200 million per annum.  This is equivalent to an additional general rates increase of between 3 and 13 per cent.  Land owners, developers and the owners of new construction are the beneficiaries of the portion of investment in infrastructure that supports growth.  This option was not proposed as it is appropriate that the growth share of funding comes from the beneficiaries via development contributions not general ratepayers.

Possible legislative changes to funding of Community Infrastructure

27.     Central government has recently introduced the Local Government (Community Well-being) Amendment Bill which would restore the Council’s ability to use DCs to fund a broader range of community infrastructure (including, for example, public swimming pools and libraries).  If the legislation passes the council can consider changing its capital budgets and amending the policy to include the growth component of any qualifying expenditure.

Unit of demand factors

28.     Different types of development place different demands on infrastructure.  The council uses unit of demand factors to fairly share the cost of infrastructure across development types.

29.     Demand factors are set relative to the standard residential dwelling of between 100m2 and 249m2.  A standard residential dwelling is referred to as a household equivalent unit (HUE).  For example a retirement unit is charged 30 per cent of the rate for transport that a residential dwelling pays i.e. 0.3 HUE.

Non-residential transport

30.     Transport demand factors are calculated using data on the daily volume of trips generated from each development type.  For residential development the demand factor is adjusted for relative occupancy levels between residential development types.

31.     A review of the statistical trip generation data shows that retail and commercial developments generate substantially more trips than residential and other development types.  These results are consistent with officers’ experience of case by case analysis undertaken by the former councils of the transport impacts of this type of development.

32.     The transport demand factors proposed are set out in the tables below.  Because non-residential developments are usually larger than residential dwellings the demand factors are translated into HUEs per 100m2.

Units of demand per 100m2

Development Type

Current DC Policy

Draft DC Policy 2019

Commercial

0.37 HUE

0.73 HUE

Retail

0.47 HUE

2.79 HUE

Education and Health

0.37 HUE

0.37 HUE

Production and Distribution

0.29 HUE

0.10 HUE

Other non-residential not specified above

0.36 HUE

1.00 HUE

33.     These transport demand factors are comparable with those for other councils. Hamilton sets the rate for high demand non-residential at 2.75 HUEs (which includes retail) and Queenstown 2.83.  Christchurch and Wellington also use higher factors for commercial and retail development.

34.     The demand factors derived from the analysis above produce substantial price changes for retail and commercial development.  As this type of development represents a small proportion of overall development the price reduction for other development types is lower.

35.     As the transport component of DCs varies across the region based on the need for investment in each area the exact price effects will vary.  In broad average terms the DC transport price for retail will rise by $18,000 per 100m2 and $2,900 for commercial if the proposed demand factors are used in comparison to the current factors.  It will fall by $1,450 per 100m2 for production and $500 for a standard residential dwelling.  The impact is illustrated with examples based on two recent developments below

·        5,000m2 retail mall development in the North would pay $1.3 million under the proposed demand factors whereas they would have paid $224k under the current demand factors.

·        50,000m2 production development in the South would pay $410k under the proposed demand factors whereas they would pay $1.15 million under the current demand factors.

36.     Two alternative options to making the changes to non-residential transport unit of demand factors were considered:

·        retaining the status quo

·        move to the new factors in equal steps over a three year period.

37.     Retaining the status quo was rejected on the basis that the evidence clearly shows that transport demand is much higher for retail and commercial development than for other development types.  At present other development is effectively subsidising retail and commercial development.  Large developers operating nationwide will be aware of these differences in DC prices.

38.     As the price increases are substantial the council could consider a three year transition.  This option was rejected as it would extend the current subsidisation.  The price changes are substantial however the subsidisation is also large.  It is likely that developers operating nationwide will have been expecting this change for some time.

39.     It was also noted that a transition could create administration issues and present revenue risks that may be difficult to forecast.  Developers often lodge consents early when they become aware of pending changes to contributions prices.  A transition of this nature would create incentives for all development types around the staging of transitional price changes.  Retail developers may try to lodge consents prior to the date of changes and others may delay applications.  This is likely to have implications for both our revenue forecasts and our consenting and DC assessment teams.

Reserves acquisition, reserve development and community facilities

40.     The council’s unit of demand factors for reserves acquisition, reserve development and community facilities are based primarily on the relative occupancy of different types of residential development compared to a standard residential dwelling.

41.     Officers are reviewing the relative use of reserves and community facilities by the occupants of different residential development types.  Part of this review involves undertaking an extensive survey of usage of reserves and community facilities by Aucklanders.  To ensure this survey provides the best information it needs to cover Aucklanders’ use across seasons.

42.     The results of the survey are expected to be available early next year.  Officers will report the results of the review, including the survey data, in the first quarter of next year.  If the review suggests changes should be considered to the units of demand for reserves acquisition, reserve development and community facilities the policy can be amended at that time following consultation, if appropriate.

Remissions for Māori development and social housing

43.     The current contributions policy does not provide for remissions or waivers of DCs.  Feedback from Māori and social housing developers is that the requirement to pay DCs is an additional challenge to overcome that presents a further barrier to development.  Iwi have raised the many difficulties associated with developing Māori land, as well as noting their recent gifting of land for parks and the historic confiscation of land for public works.

44.     Officers do not recommend the use of DC remissions.  Support for Māori development and social housing is better made transparently from a fixed grant budget or considered on a case by case basis.  Grants enable the council to make decisions on the relative merits of individual proposals rather than automatically supporting or rejecting applications on predetermined criteria.

45.     The council currently offers support for DCs for Māori development through the Marae and Papakāinga grant made available through the Māori Cultural Initiatives Fund.  The policies governing the fund are currently being reviewed and will be considered by the Community Development and Safety Committee later this year.

46.     Council does not currently offer a regional grant scheme that enables funding of DCs for social housing.  The council’s position to date has been that social housing is a government responsibility.  However, the council did provide a one-off grant of $475,000 to the City Mission for the development of the HomeGround facility.  The grant was based on an estimate of DCs and consenting costs.  Officers recommend that if the council wishes to consider extending support for DCs for social housing then this should be through the development of a grants scheme as part of the Annual Plan 2019/2020.  A grant can be used to fund any development costs and not just council fees, as was the case with the HomeGround grant.

47.     DCs are set to recover the cost of planned growth infrastructure from developers. Any remission of DCs would reduce revenue. The loss of revenue from a remission scheme cannot be recovered from other developers as they are only required to pay the cost of the demand they place on infrastructure.  Remissions of DCs for some developers do not change the level of demand for infrastructure from other developers.

48.     Revenue would instead need to be made up by reductions in expenditure or increases in general rates.  Remissions administered under the Contributions Policy would need to provide for automatic trigger tests and hence an unconstrained budget.

49.     Further discussion of remissions for Māori development and social housing is set out in Attachment D.

Payment timing

50.     Developers prefer to pay development contributions as close as possible to the potential realisation of their investment e.g. sale of land or buildings.  The current payment timing for the main development types (other triggers make up a very small proportion of development contributions) are at the issue of:

·        land title for subdivisions – around one year before sale

·        building consent for residential development – around six to twelve months before sale

·        code compliance certificate for non-residential development – around time of sale.

51.     DCs invoiced on building consent for residential development are approximately 25 per cent of total DC revenue.  Residential developments are currently required to pay DCs when the building consent is issued. Officers propose to adjust the payment timing for residential developments as follows:

·        a consent that creates five or more dwelling units will be treated as non-residential development. This will allow the DCs to be invoiced at time the Code Compliance Certificate (CCC) is applied for. This will extend the time until council receives payment by an average of 12 months

·        all other residential consents will be invoiced six months after building consent is issued.

52.     This change will support residential developers by better aligning the requirement to pay DCs with developers’ cash flows. Reducing the amount of capital investment required prior to construction will make it easier for developers to finance and progress residential projects.  This proposal formed part of consultation on the draft Contributions Policy 2019 in May and was supported by all of the 17 submissions that commented on it.

53.     The proposed changes will lead to a one-off reduction in the council’s DC revenue of $10 million for 2018/2019.  The council can manage this change within its present budget.  The change is not material over the 10-Year Budget period as all developments will still pay, just slightly later.

54.     The council includes the interest cost of the difference between the receipt of DCs and the timing of investment in growth related projects.  The cost of receiving DC payments on residential building development slightly later will be factored into the DC price.  The proposal will increase the DC price by between $100 and $200 (or less than 1 per cent) on average depending on the units of demand used for transport.

55.     Considered was also given to retaining the status quo.  However, preference was given to the easing of cash flow demands on residential builders rather than land developers focusing on subdivision and non-residential builders.  Residential builders are often operating at a smaller scale with more limited access to capital.  Providing them additional time eases their cash flow demands and supports the dwelling construction the council is seeking.

56.     Neither the proposal or the status quo present any risk to the council in terms of payment security.  The council has statutory powers to recover unpaid DCs, including registering a statutory charge on property where DCs have not been paid.  While the council has some aged DC debt this is a very small proportion of the DCs invoiced over the last 8 years.  In this time the council has written off less than $100,000 of DC debt out of $740 million invoiced.

57.     Two administrative changes are also proposed to payment timing and enforcement.  Developers who require a land use consent but cannot be assessed for DCs on a resource consent or building consent will be required to pay on land use consent.  At present non-residential developments are required to pay on issue of a code of compliance certificate (CCC) or certificate of public use (CPU).  Some developments do not require a CCC or CPU to operate and are avoiding payment.  It is proposed that all non-residential developments will be required to pay at the latest 24 months of issue of a building consent.  This provides sufficient time for developers to realise their investment whilst ensuring securing of payment for council.

Other proposed changes to the Policy

Funding areas

58.     The draft Contributions Policy 2019 includes seven additional funding areas for transport. These funding areas allocate the cost of transport infrastructure to the priority growth areas in Northwest, Dairy Flat/Wainui/Silverdale, Greater Tamaki and Albany, and transport infrastructure, solely, mainly road sealing, for the benefit of rural areas in the North, West and South.

59.     Changes have also been made to the funding areas for reserves to provide a more refined allocation of these costs to development areas.  The Greenfield, Urban and Rural funding areas have been replaced with Northern Greenfield, Southern Greenfield, Northwest Greenfield and Urban funding areas. As a result the DC costs better reflect the differences in investment required to meet the needs of future growth.  A new funding area has also been created for reserves and community facilities in Greater Tamaki to reflect the specific needs and plans for that area.

60.     Two new stormwater funding areas have also been added where investment is now planned Hauraki Gulf Islands and Omaha/Matakana.

Development Types

61.     Amendments are also proposed to the following development types to better reflect the demand they place on infrastructure or clarify definitions.  Maintaining the status quo for these areas was rejected to ensure an appropriate level of cost was recovered and reduce the administration costs associated with customer confusion.

Student accommodation

62.     Create a new ‘student accommodation units’ category for student accommodation (administered by schools/universities).  This category will have a lower price for transport and open space than a standard residential dwelling because of lower occupancy.

Small ancillary dwelling units

63.     Change the ‘size’ definition of small ancillary dwelling units to those with a gross floor area less than or equal to 65m². This aligns the Contributions Policy with the definition in the Unitary Plan to avoid customer confusion.

Retirement villages

64.     Amend the definition of a ‘Retirement Village’ to align with the Unitary Plan to avoid customer confusion.

Accommodation units for short term rental

65.     Amend the definition of Accommodation Units to clarify that they include properties used for short term rental.  Long-term rentals will continue to be treated as dwelling units.

A long-term view of growth infrastructure costs

66.     The 10-year Budget 2018-2028 includes over $26 billion of investment for Auckland including significant investment to support new development over the next 10 years. This investment is not, however, sufficient to enable all the future urban areas to be developed now or all of the intensification projects to proceed immediately.

67.     The proposed contributions policy seeks to recover a fair share of the infrastructure costs currently planned from developments that are enabled by or benefit from this planned infrastructure. In areas that already have sufficient infrastructure, or it is planned within the next ten years, the policy describes the contribution to the cost of this infrastructure that will be charged to different types of development.

68.     For areas where the infrastructure provision is not already provided or scheduled for the 2018-2028 period development cannot yet proceed due to the infrastructure constraints. We will continue to work on determining the cost and funding arrangements for the infrastructure required. The development charges for these areas included in the draft Contributions Policy 2019 do not yet fully reflect the true cost of providing infrastructure in those areas. For some of these development areas, particularly greenfield areas, the council infrastructure cost per house has been estimated at around $70,000. Once the costs and funding arrangements are clear growth charges will be updated to ensure they are paying their fair share when the areas are able to be developed.

69.     Limits on the council’s ability to borrow mean that additional investment, even if it is eventually funded by developers, would require new or alternative financing mechanisms. We continue to work on new ways to partner with others to build and finance infrastructure. If we can do this successfully this will enable more development areas to be supported earlier.

Public Consultation

70.     Public consultation will run from 19 October to 4pm on 15 November.

71.     Five Have Your Say Events (HYSE) have been planned to take place during the public consultation period:

·        South - Manukau

·        North - Takapuna

·        Central – CBD

·        Retirement village developers - CBD

·        Western Springs Garden Hall (evening).

72.     The location and timing of HYSE are scheduled to provide for developers and the public to engage with the council at locations and timings organised to suit their needs and preferences.  These five HYSE events provide an opportunity for developers and other interested parties to learn more about the draft policy and provide feedback.  All comments will be captured and reported through to the Finance and Performance Committee to help inform decision-making on the final policy.

73.     It is planned to ask those providing written feedback if they would like to register their interest in personally presenting their feedback to councillors on Friday 23 November.  This will provide time for 30 presentations allowing 15 minutes for each presentation including questions.  Seventeen submitters expressed an interest to be heard following the May consultation.  The invitation will note that it may not be possible to make time to hear everyone if the event is over-subscribed given the need to manage costs and limitations on councillors’ available time.  If necessary, slots would be allocated on a “first come, first served” basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

74.     The DC price varies by location depending on the cost of infrastructure required to support development in an area. The funding areas are set out in the attached policy documents.

75.     Officers provided briefings on the draft Contributions Policy 2019 to local board cluster meetings in October. 

76.     Local boards have a statutory responsibility for identifying and communicating the interests and preferences of the people in its local board area in relation to the context of the strategies, policies, plans, and bylaws of Auckland Council. This report provides an opportunity for the local board to give input on the draft Contributions Policy 2019.

77.     Local board decisions and feedback are being sought in this report to inform the Governing Body’s consideration of the adoption of the Contribution Policy 2019 in December.

Tauākī whakaaweawe Māori / Māori impact statement

78.     Council does not hold information on the ethnicity of developers.  The impact on Māori will be similar to the impact on other developers.

79.     Feedback from Māori received in the May consultation has been considered as part of the development of the revised draft Contributions Policy 2019. Key issues raised were that the Contributions Policy should:

·        reflect the Auckland Plan 2050 outcome to support Māori identify and wellbeing, for example by exempting (remitting) DCs for Māori developments 

·        include specific development types for Māori development.

80.     The remission of DCs for Māori development is discussed in this report.

81.     Development types are created based on evidence that different types of development generate different levels of demand for infrastructure. The policy does not currently contain specific Māori development types. Māori developments are categorised under broader development types based on the demand they generate. For example, kaumātua housing is treated the same as retirement villages, and marae fall under community facilities. As more Māori developments occur, evidence of demand generation can be used to reclassify developments or create new development types.

82.     Māori have expressed aspirations for their land that includes new forms of development that may not fit into existing development types. Legislation provides for the reconsideration of DC assessments for individual developments where evidence is available to show that the demand it will generate is less than its classification under the existing policy. Council also proactively reviews the availability of evidence for demand, and amends the Contributions Policy for new or adjusted development types and demand factors as evidence becomes available.  Council will continue to work with Māori to ensure that the Contributions Policy, in its design and its application, appropriately reflects the realities of Māori development.

83.     Feedback from iwi on the draft Contributions Policy 2019 will be sought as part of public consultation and via engagement with the Mana Whenua Kaitiaki Forum.  Mana Whenua will also be invited to present their feedback to the councillors through the formal engagement for stakeholders referred to in the public consultation section above.

Ngā ritenga ā-pūtea / Financial implications

84.     The financial implications are set out in the report.

Ngā raru tūpono / Risks

85.     Investment in DC funded growth related infrastructure carries the risk of development projections, and therefore DC revenue, not being met. These risks will be managed through monitoring consent applications and DC revenue.

Ngā koringa ā-muri / Next steps

86.     Public consultation on the draft Contributions Policy 2019 is to be held from 19 October to 15 November 2018 as above.  Feedback would be reported to the Governing Body workshop on 29 November.  Officers would report on adoption of the final policy to the 13 December meeting of the Governing Body.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Draft Contributions Policy 2019 (Under Separate Cover)

 

b

Consultation Document (Under Separate Cover)

 

c

Supporting information (Under Separate Cover)

 

d

Remissions of development contributions for Maori development and social housing (Under Separate Cover)

 

     

Ngā kaihaina / Signatories

Authors

Felipe Panteli - Senior Policy Advisor

Beth Sullivan - Principal Advisor Policy

Andrew Duncan - Manager Financial Policy

Authorisers

Ross Tucker - Acting General Manager, Financial Strategy and Planning

Louise Mason - GM Local Board Services

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 

Auckland Transport October 2018 update to the Māngere-Ōtāhuhu Local Board

 

File No.: CP2018/21507

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update to the Mangere-Otahuhu Local Board (MOLB) on transport related matters in their area.

Whakarāpopototanga matua / Executive summary

2.       This report contains information about the following:

i)        The wider context - a summary of the strategic projects or issues affecting the Māngere-Ōtāhuhu Local Board area.

ii)       An update on the Local Board Transport Capital Fund

iii)      An update on Auckland Transport activities in Māngere-Ōtāhuhu Local Board area.

iv)      Progress made on Māngere-Ōtāhuhu Local Board advocacy initiatives.

v)      A summary of consultation about proposed future Auckland Transport activities is included as an attachment.

 

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      Receive the Auckland Transport October 2018 update report.

 

 

Horopaki / Context

3.       This report addresses transport related matters in the local board area and includes information on the status of the LBTCF.

4.       Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. It reports on a monthly basis to local boards, as set out in its Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

5.       Auckland Transport continues to deliver a number of strategic projects in the MOLB area and they are discussed below.

 

Airport to Botany Rapid Transport Network (RTN)

6.       A key part of Auckland Transport’s public transport strategy is the plan to provide an east-west Regional Transport Network (RTN) linking Auckland Airport with Botany via Manukau.   This project involves the New Zealand Transport Agency, Auckland Airport and Auckland Transport working together over a number of years to plan and build a bus or light rail link between these points.  

 

7.       Since briefing southern local boards in September, Auckland Transport has been analysing the merits of a shortlist of routes.  When this is complete, the information will be workshopped with a cluster meeting of local board members and then the public will provide feedback. 

8.       The MOLB has supported this project by resolution and met with the project team a number of times. This is because an RTN linking Manukau, Botany and the Airport will significantly improve transport options and make commuting to work in these areas, by public transport, much more viable. 

9.       This RTN combined with the proposed Airport to CBD light rail route gives locals the ability to move quickly and efficiently both north-south to Airport and CBD as well as west-east.  This connectivity considerably improves transport options in the area. 

 

Road Safety and Speed Management

10.     Auckland Transport has reported that road safety across Auckland and in the MOLB area has worsened over the last five years for a variety reasons including population growth, new demands on the road network, and more people walking, cycling and motorcycling.

11.     Recently, New Zealand’s Government committed to deliver a new road safety strategy as outlined in the Government Policy Statement on Land Transport. Auckland Transport is moving to a Vision Zero approach.

12.     Auckland Transport’s Board and Executive Leadership Team recently endorsed an increased three-year investment in road safety engineering, a Speed Management Plan and behaviour change activities to reduce road trauma, including in the MOLB area.

13.     Senior Auckland Transport staff briefed the MOLB. The first part of the project is a number of speed reductions, previously planned that are now fast-tracked. In this area, four places are in this category:

·        Ascot Road - the entire length of the road will be lowered to 50km/h. 

·        Montgomerie Road - the entire length of the road will be lowered to 50km/h.

·        Great South Rd, between Princes St and Park Ave, will be lowered from 50km/h to 30km/h. 

·        Parts of Hall Ave, Mason Ave, Station Rd, Gordon Rd, King St, Avenue Rd, and Criterion St, extending from the sides of Great South Road will also be included in the 30km/h zone.  

14.     Ascot and Montgomerie Roads have had many complaints about speed. This change will lower speeds in these roads making them more consistent with neighboring roads.

15.     The other reductions are around the Otahuhu Town Centre.  Eventually town centres across Auckland will be 30km/h areas. This change takes into account the fact that traffic naturally slows down in town centres and that economically viable town centres create pleasant environments for pedestrians to shop.  Slower speeds in town centres contribute to safer, nicer pedestrian environments. 

16.     On the Auckland Transport website there is lots of detailed information about the whole plan - https://at.govt.nz/projects-roadworks/reducing-speed-limits/

 

Quarterly report on Auckland Transport projects and activities

 

17.     Information about Auckland Transport’s activities over the past quarter (January – March 2018). Is included as Attachment’s A and B:

·    Attachment A –Auckland Transport Activity Report

·    Attachment B –AT School Community Transport.

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund

18.     The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

·    Be safe

·    Not impede network efficiency

·    Be in the road corridor (although projects running through parks may be considered if they support a transport outcome).

19.     Table 1 (below). Is a summary MOLB’s current LBTCF status. This now includes extra funding allocated to the MOLB on 1 July 2018.

Table 1: Local Board Transport Capital Fund Summary

20.     MOLB re-assessed their programme in June 2018.  This reassessment led resolutions re-activating projects that had been stopped while Council considered its options in Mangere-East. The following tables summarise progress.

Table 2: Local Board Transport Capital Fund Projects

General Overview

Projects

Current Status 

Status

Upgrading the footpaths in and around the Mangere East Town Centre.

 

Rough order of cost[5] is approx. $700,000 - 1,000,000.

The MOLB has authorised detailed design[6]

Building a two lane roundabout at the intersection of Bader Drive and Idlewild Road

 

Project in detailed design.

 

Rough order of cost is approx. $700,000 - $1 million (21 June 2017).

Widening Bader Drive in front of the Cosmopolitan Club

 

Construction started.

Ashgrove Reserve Cycle Route

 

Rough Order of Costs: (16 August 2017) $400,000 

The MOLB has authorised detailed design and Auckland Transport is working on this part of the project.

Bus shelter improvement project

 

Local board members are putting together the list of stops.

Boggust Park

 

Improve the walking and cycling paths in or around Boggust Park.

Detailed Project Progress Report

Upgrading the footpaths in and around the Mangere East Town Centre

In July 2018, the MOLB resolved to request Auckland Transport re-start detailed design work for this project.

Auckland Transport’s advice was that he project’s costs need to be re-assessed for roughly costed options to be available for the MOLB to consider. This work is complete and the map with approximate costs is included as Attachment C.

The information in the map is a summary of projects with their approximate costs. The map provides information about options for the MOLB to consider. This map and more detailed information will be workshopped with MOLB at the earliest opportunity, The information providing an opportunity to discuss and prioritize options based on advice about cost. When this process is complete, the MOLB may decide to advance some or all of these ideas to more technical analysis.

Bader Drive Roundabout

The re-design work discussed with the MOLB in July 2018 is progressing well and should be completed by the end of the year.

The aim is to start work early 2019.

 

Widening Bader Drive in front of the Cosmopolitan Club

Design is complete and a firm cost estimate[7] is approx. $86,000.

Construction was authorised by the MOLB in September 2018 and work has started.

 

Ashgrove Reserve Cycle Route

Auckland Transport is still working to re-assess this project a considerable amount of walking and cycling work is currently being planned in this area and confirming the details and making sure that it is complimentary takes time. We will report back as soon as possible.

Bus shelter improvement project

Auckland Transport is still to provide a quote to deliver a project to improve bus facilities in the local area. 

Boggust Park walking and cycling pathways project

Auckland Transport is still investigating options for using the LBTCF to deliver some transport related aspects of the Boggust Park concept plan. This requires detailed discussion because it involves a number of parties and different areas of responsibility so takes time to resolve.

 

Possible New Project

21.     During investigation of the Mangere-East Town Centre project and the Boggust Park project Auckland Council Parks pointed out that Mangere Centre Park concept plan is nearing completion. Work in Mangere Centre Park is not funded but the plan proposes a number of pathways that may be able to be funded using LBTCF.

22.    Whether or not the MOLB would like to use its LBTCF to help fund the Mangere Centre Park Plan will be discussed and considered at the MOLB’s next LBTCF workshop.

Local board advocacy

23.     This section provides a regular report about how Auckland Transport is supporting the MOLB Advocacy Initiatives. The Board’s Advocacy Initiatives are recorded in the MOLB Local Board Plan. In this month’s report the MOLB’s Advocacy Initiatives from the 2016-19 term have been recorded in the table below.

 

Table 3: Advocacy Initiative Status

Advocacy Initiative

Key Initiative

Status

A well-connected area,

part of a great, affordable public transport network that makes it easy for all to move around.

Deliver projects with the governing body and Auckland Transport including:

·  Improving street connections between the Ōtāhuhu bus/train station and town centre

·  Upgrading the street environment around Māngere East shopping area and community facilities

·  Completing the Māngere town centre bus station upgrade

·  Support walking and cycling connections around popular parks like Walter Massey and Māngere Town Centre.

Auckland Transport has a range of projects underway  supporting this initiative including:

·    Working with Auckland Council to provide better information about improvements in Otahuhu

·    Auckland Transport continues to manage delivery of the Otahuhu upgrade

·    Investigation of improvements in Mangere-East continues. Route 32 has recently been re-organised within Auckland Transport and the opportunity to work together using the LBTCF is being explored.

Attractive, accessible and safe cycle ways and walkways.

Champion and support the Ōtāhuhu Portage route project to open the area for recreation, walking and cycling.

An advocacy issue that Auckland Transport can help support but can’t lead.

Implement Norana path walkway and fund priority Local Paths projects

An advocacy issue that Auckland Transport can help support but can’t lead.

Continue supporting Te Ara Mua-Future Streets and identify options to increase use of cycle ways and walkways

Auckland Transport continues to work with the community to support this project and has recently produced cycle maps that encourage use of the area.

Partner with Te Wānanga o Aotearoa to use digital technology to popularise and increase use of new paths.

A MOLB project.

Safe, attractive and well-maintained streets for all.

Develop and deliver improvements to Bader Drive, e.g. a roundabout at the Idlewild Road intersection and road widening near Māngere town centre.

Auckland Transport is currently supporting the MOLB to deliver two LBTCF projects on Bader Drive. Work has started on widening Bader Drive and work will start early next year on the Bader Drive Roundabout. 

Progress made on investigations.

 

Car Seats Purchased

24.     In July 2018, the MOLB resolved to pay for the purchase of 50 children’s car seats that Auckland Transport and New Zealand Police can give away as part of local road safety education programmes.

25.     Auckland Transport and Auckland Council officers bought the seats.  Soon the seats will be used in the MOLB area. The MOLB are invited come to a car seat education activity and see the seats being used in the community. 

 

More Walking and Cycling Infra-structure

26.     New Zealand Transport Agency and Auckland Transport have been working together for some time to improve people’s ability to get to and from the Airport. Part of this work is the development of more walking and cycling infrastructure. Increase development in Mangere also includes pedestrian and cycling improvements.

27.     An example is the new pedestrian and cycle crossing on Bader Drive close to the SH20A off slip lane. At the time, this report was written work was underway with the new signal poles on one side of Bader Drive installed. This crossing will open up access to a wider local area including the link towards East Mangere across the SH20 interchange.

28.     This work will move reasonably quickly and it is important that the MOLB and community are aware that a lot of work is planned and details will be provided as they are confirmed.

 

Future Streets activation activities

29.     Auckland Transport continues to support encouraging the local community to use the Future Streets area.

30.     Auckland Transport is focusing on new flyers, one designed by Mr T to promote his services and one that is a more widely focused map of the Future Streets area. The maps provide local people with information about cycling routes and how to access them

31.     The team is also working with Mr T who is keen to organize a Christmas promotional event. This event’s aim will be to bring together a large group of people, especially children and promote the benefits of walking and cycling. If the MOLB wishes to have input into the event or has groups that would like to participate please let Auckland Transport know. 

32.     In November, Mr T is organising an event, the Have a Try Triathlon that although not supported by Auckland Transport will help promote use of the Future Streets area.

                                             

Mangere Bridge Safer Community

33.     Auckland Transport is delivering a new road safety initiative that concentrates road safety funding in certain areas. Mangere-Bridge is an area in which money has been committed to this initiative.

34.     Recently, Auckland Transport finished consideration of results from the second round of consultation about this project.  The next step is seeking feedback on the more detailed plans from the community. This feedback will be reported to the MOLB for comment.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

Auckland Transport consultations

35.     Normally, Auckland Transport provides a summary of proposals that the MOLB was invited to provide their feedback about but over the last reporting period, Auckland Transport has not any proposals.

Traffic Control Committee resolutions

36.     Traffic Control Committee (TCC) decisions from October 2018 is included in this section of the report. However, this month there were no decisions.

Table 4: Traffic Control Committee Decisions September 2018 

Street

Area

Work

Decision

Island Road, Mark Ford Drive

 

Mangere

No Stopping At All Times, Lane Arrow Markings, Lanes, Traffic Island, Traffic Signal Control, Edge Line, Shoulder Markings

 

Carried

Waddon Place

 

Mangere

No Stopping At All Times and P10 Time-Restricted Parking

 

Carried

Coronation Road, Domain Road

 

Mangere Bridge

Temporary Traffic and Parking restrictions

 

Carried

 

 

Tauākī whakaaweawe Māori / Māori impact statement

37.     In this reporting period no projects have required iwi liaison. 

Ngā ritenga ā-pūtea / Financial implications

38.     This report does not have any significant financial implications for the MOLB.

Ngā raru tūpono / Risks

39.     The most significant financial risk for the MOLB remains the unallocated portion of the LBTCF approximately $1.4 million. The MOLB is mitigating this risk by re-starting detailed investigation of a number of projects considered earlier in the electoral term. The aim being that this will provide quality advice for decision-making and prompt re-allocation of LBTCF to these projects.

Ngā koringa ā-muri / Next steps

40.     Auckland Transport will provide another update report to the local board next month.

Ngā tāpirihanga / Attachments

There are three attachments for this report.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Auckland Transport Activity Report

87

b

Auckland Transport School Community Transport

99

c

Concept map Mangere East Town Centre

101

     

Ngā kaihaina / Signatories

Authors

Ben Stallworthy – Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Elected Member Team Manager

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


 


 


 


 


 


 


 


 


 


 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 

New road name in the subdivision at 89A Naylors Drive, Māngere by Imperial Homes Ltd

 

File No.: CP2018/20811

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek approval from the Māngere-Ōtāhuhu Local Board for a new road name for a new public road in the subdivision at 89A Naylors Drive by Imperial Homes Ltd.

Whakarāpopototanga matua / Executive summary

2.       Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       The Applicant has submitted the following names for consideration for the new public road at 89A Naylors Drive, Māngere:

· Kimberlee Place (preferred name)

· Warrencorp Place (alternative).

 

Following consultation with Iwi groups, two other possible names have been identified:

 

· Nga Waka Place

· Te Waka Place.

 

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board

a)      approve the new road name either “Nga Waka Place” or “Te Waka Place”  for the new public road in the subdivision at 89A Naylors Drive, Mangere, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

 

Horopaki / Context

4.       A 12-lot residential subdivision of 89A Naylors Drive was granted in July 2017 (referenced SUB60300598 (legacy number 53041). The subdivision will be accessed by a new public road off Naylors Drive.

Tātaritanga me ngā tohutohu / Analysis and advice

5.       Auckland Council’s road naming criteria typically require that road names reflect:

-    A historical or ancestral linkage to an area;

-    A particular landscape, environment or biodiversity theme or feature; or

-    An existing (or introduced) thematic identity in the area.

-    The use of Maori names is actively encouraged.


 

6.       The Applicant had initially proposed the following names for consideration for the new public road at 89A Naylors Drive, Mangere:

Preference

Proposed New Road Name

Preferred Name

Warrencorp Place

First Alternative

Saint Kimberley Place

Second Alternative

Kellyleen Close

 

The proposed names incorporate the names of people who were involved in the development of the subdivision.

These names were submitted to the board at its meeting on 19 September 2018, and the board deferred a decision pending further consultation with Iwi representatives. 

Consultation requests were made to Iwi groups which are summarised below.

Following that consultation and assessment of the names proposed, officers recommend that one of the following alternative names be considered by the board.

 

Preference

Proposed New Road Name

Meaning

Preferred Name

Nga Waka

many canoes

Alternative

Te Waka

the canoe

 

A check of the Land Information New Zealand (LINZ) road database has confirmed that the proposed names are acceptable and not duplicated elsewhere in the region.

The proposed suffixes of ‘Place’ or ‘Close’ are deemed acceptable as they accurately describe the characteristics of the road, being a short cul-de-sac.

The names proposed by the Applicant are deemed to meet the road naming guidelines, although it is noted that ‘Saint Kimberley Place’ may be too long for such a short road from a mapping perspective (i.e. it is a lot of text to fit into a small area on maps).

Both the names suggested by Nigel Denny for Te Akitai Waiohua meet the road naming guidelines and may be approved.

The applicant has indicated that he does not support the names suggested by Te Akitai and requested that one of the names he requested be approved for the road.

Preferred Name

Kimberlee Place

Alternative

Warrencorp Place

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

7.       The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

8.       The applicant contacted all local iwi groups requesting input from iwi in the road naming process and requested any suggestions and initially no responses were received. Further contact was made by officers in September 2019.

The following response was received from Kowhai Olsen, Kaitiaki for Waiohua-Teiwaru–Makaurau:

Huia Road – Huia as in the Heteralocha / NZ Native extinct bird.  In the time of our tuupuna the Huia was a reference of sounds so beautiful, they were near angelic.

Two reasons I have proposed this name choice. 

The reo of Mangere is multicultural, this name reflects the beauty of reo and the need to secure them as taonga.  That our authenticity as Nga Hau o Mangere will never become extinct.

Officer’s reply to Kowhai Olsen was:

Kowhai

Huia Road is already in use in Papatoetoe so it would not be able to be duplicated such a short distance from the existing road of that name.

I would not therefore be able to recommend that your suggestions be used for this road.

I will however advise the Local Board that we have received your response to our invitation for comment.”

The following reply was received from Nigel Denny for Te Akitai Waiohua.  He proposed the following names for the road at 89A Naylors Drive, Mangere:

1.   Nga Waka -many canoes

2.   Te Waka - the canoe

3.   Te Hiko – A respected Te Akitai Waiohua Kaumatua.  (Note: Since preparation of the report considered at the board’s September meeting, Te Hiko has since been approved for the private way at 265-267 Portage Road so it is not available for use on this new road off Naylors Drive.)

These names have been checked against the LINZ database and the Council’s records.  Any of these suggested names may be utilised for the new road.

Ngā ritenga ā-pūtea / Financial implications

9.       The Applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono / Risks

10.     There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

11.     Approved road names are notified to Land Information New Zealand which records them on their New Zealand wide land information database which includes street addresses issued by councils.

 

 

 

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Locality Plan

107

b

Scheme Plan

109

     

Ngā kaihaina / Signatories

Authors

Roger Low – Senior Subdivision Adviser

Authorisers

Trevor Cullen - Team Leader Subdivision

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 

Healthy Environments Events Principles - Mangere Otahuhu

 

File No.: CP2018/21325

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To adopt the Healthy Environments Events principles and guide for Auckland Council funded or delivered events in the Mangere-Otahuhu Local Board area, as one part of the overall Healthy Environments Approach. 

2.       To endorse Leisure Centres, Community Leases and Community Places as priority areas for the Healthy Environments Approach.

Whakarāpopototanga matua / Executive summary

3.       Healthy Families New Zealand is a major investment by government into reducing preventable chronic disease in New Zealand. It is based around a systems approach to health that addresses the environmental influences of health where people live, learn, work and play.

4.       Healthy Families Manukau Manurewa-Papakura (MMP) has started developing a Healthy Environments approach to support the council’s responsibility to provide spaces in the community that facilitate social, economic, environmental and cultural outcomes, including wellbeing.  Potential areas of council operations that could be included in the overall approach include events, leisure centres, community places and leasing agreements. This report seeks adoption of the principles and guide for events as part of the development of the overall approach.

5.       The approach is intended to support Auckland Council staff, local boards and community to increase healthy choices and options through the availability and accessibility of healthy food and drink choices, reduced smoking and alcohol related harm, and increased opportunities that encourage movement.

6.       Healthy Families MMP has developed four Healthy Environments Principles provided as Attachment A, and A Guide to Creating a Healthy Environments Event in Attachment B, using a co-design methodology. These documents promote a range of options regarding wai (water), kai (food), smokefree, alcohol free and physical movement and have been endorsed by the Auckland Council Events team.

7.       The report also seeks the local board’s endorsement of the council’s Leisure Centres, Community Leases and Community Places as priority areas for the Healthy Environments approach. This will enable Healthy Families MMP to work with staff from these departments and explore ways to make these settings healthier environments.  

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      adopt the Healthy Environments Events Principles in Attachment A and A Guide to Creating a Healthy Environments Event in Attachment B for use at Auckland Council funded or delivered events in the Mangere-Otahuhu Local Board area commencing in the 2018/2019 events season.

b)      endorse Leisure Centres, Community Leases and Community Places as priority areas for the Healthy Environments approach and request Healthy Families Manukau Manurewa-Papakura to work with these departments to investigate how they can become healthier environments.

 

Horopaki / Context

8.       A review of 55 studies on childhood obesity concluded that the most effective strategies to reducing obesity include improving the supply of healthier options, environments that support healthier options and reducing the promotion of unhealthy options.

9.       Success in reducing obesity requires as many interventions as possible by a range of private and public agencies. Obesity is a major risk factor for a wide range of non-communicable disease, including heart disease, stroke, type 2 diabetes, cancer, osteoarthritis and depression.

10.     The Agencies for Nutrition Action: Promoting Physical Activity at the Local Government Level (evidence snap shot; April 2015) highlights being physically active is a major contributor to an individual’s overall physical and mental health and wellbeing. The report also states that an incidental benefit is that there is an improved perception of community safety as there are more people using public places.

11.     The Healthy Auckland Together 2018 monitoring report highlights that children residing in the highest deprivation areas were 22 per cent less likely to have healthy teeth and gums than those residing in the least deprived areas. Healthy teeth and gums can help prevent serious health problems such as tooth decay and gum disease.  

12.     Māori and Pacific people have the highest rates of preventable disease in the Counties Manukau District Health Board area. There are clear disparities in health outcomes for Maori communities compared to other ethnic groups in New Zealand. Data from the 2014/2017 New Zealand Health Survey shows that 48% of children in Counties Manukau are overweight or obese.

Tātaritanga me ngā tohutohu / Analysis and advice

13.     The Healthy Environments Framework is being developed using a co-design methodology which uses the lived experience of people to explore, imagine and test new ideas and involves the people closest to the issues. The co-design methodology also assisted staff to determine the scope of the Healthy Environments approach and identified opportunities for collaboration. Potential areas of council operations that could be included in the overall approach include events, leisure centres, community places and leasing.

14.     Events was identified as the first area of council operation where a Healthy Environments approach can be tested and implemented. The attached principles and guide support governors, staff and the public involved in delivering Auckland Council events, and provides easy to implement options, tips and resources.

15.     Over the past year, Healthy Families MMP has been working with Auckland Council and community-led event organisers to test the Healthy Environments events principles. The following table provides an overview of activity:

Table 1: Co-design activity

FRAME

EXPLORE

IMAGINE

TESTING

Identified three local board funded events to test ways of improving access to healthy food and drink choices, reducing smoking and alcohol related harm and encouraging more movement.

Over a six-month period, staff worked with event organisers to understand what it would take to create a healthy environment at an event.

Event one (large scale) 1,750 participants and over 2250 spectators

Event two (small scale) 186 registered participants

Event three (medium scale) 1,500 people

Staff engaged with 653 different people, gaining real time feedback from event attendees, event organisers and vendors.

From the feedback, staff were able to make the necessary improvements for the next event. This approach enabled staff to adapt and learn quickly.

Ongoing learnings led to more efficient prototypes.  These were tested during Auckland Council selected events. For example, staff adjusted the location of water to increase accessibility and uptake, prototyped types of water stations, and ensured promotion was clear and visible to event participants.

 

16.     Healthy Families MMP understands the need to balance freedom of choice with offering healthy opportunities. It has sought to achieve the right balance that allows a common-sense approach and has taken this into consideration when applying the Healthy Environments lens over an event.

17.     The benefits of adopting a Healthy Environments approach across a range of Auckland Council operations include:

·    an increase in the availability and accessibility of healthy food and drink choices to reduce the risk of obesity and non-communicable diseases, and improve life expectancy of Mangere-Otahuhu residents

·    reduced smoking and alcohol related harm to Mangere-Otahuhu residents

·    increased opportunities that encourage movement for healthier living and a longer life.

18.     A Healthy Environments approach will enable the Mangere-Otahuhu Local Board to support residents to live longer, healthier and more active lives in its local board area.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

19.     The Healthy Environments approach is aligned to the Mangere-Otahuhu Local Board Plan and specifically contributes to Outcome 6: A place where everyone thrives and belongs. Objective; Increase opportunities for active, healthy living, and community involvement and connectedness.

20.     Healthy Families MMP sought local board input and feedback on the framework, principles and guide at a local board workshop on 3 October 2018. Feedback received at the workshop was positive and this report has taken into account all feedback received to date. 

Tauākī whakaaweawe Māori / Māori impact statement

21.     Healthy Families MMP has partnered with Māori during the development of the framework. Staff has been able to gather insights and learnings from participants and spectators who attended local events in the south (a combined audience of over 4000 people), of which a high number were Māori. These insights contributed to the development of the principles and guide.  

 

 

 

22.     The co-design process also used augmented reality technology to bring Māori knowledge and physical activity together and enabled participants to learn about some of the Manukau landmarks such as the Puhinui awa (stream) and the tohu (signs) of spring according to the Maramataka (Māori lunar calendar). This has been very successful and enabled the community to experience an interactive process that supports health and wellbeing from a Te Ao Māori perspective.

Ngā ritenga ā-pūtea / Financial implications

23.     There are no financial implications associated with the Mangere-Otahuhu Local Board adopting the Healthy Environments events principles and guide. Healthy Families MMP will continue the design, development and evaluation of the principles and guide as it is embedded and used by operational staff across the organisation.

24.     Healthy Families MMP will seek to learn from event organisers’ experiences by testing the principles and guide at an event in each of the four Healthy Families MMP local board areas over the 2018/2019 events season.

25.     For the 2019/2020 financial year and beyond staff envisage local boards will have the Healthy Environments events principles and guide included in their event funding agreements. Community groups receiving local board funding for events will then implement the Healthy Environments events principles and guide as part of their funding agreement. 

26.     The Auckland Council Events team supports the Healthy Environments events principles and guide. It is possible the Mangere-Otahuhu Local Board may be approached in the future to support initiatives identified in the overall Healthy Environments Framework. All request for local board funding will be considered on a case by case basis.

Ngā raru tūpono / Risks

27.     There are no risks associated with the actions recommended in this report. The local board is being asked to adopt the Healthy Environments events principles and guide for use at events in the Mangere-Otahuhu Local Board area funded or delivered by Auckland Council.  Any operational matters associated with this will be supported and managed by staff.

Ngā koringa ā-muri / Next steps

28.     Healthy Families MMP will identify and work with an event organiser involved in delivering an Auckland Council funded event in Mangere-Otahuhu who is willing to test and evaluate the Healthy Environments events principles and guide in 2018/2019. 

29.     Healthy Families MMP will initiate discussions with Leisure Centres, Community Leases and Community Places to create a Healthy Environments approach. 

30.     Healthy Families MMP will provide quarterly reports to the Mangere-Otahuhu Local Board regarding progress.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Attachment A: Principles

117

b

Attachment B: Guide

123

Ngā kaihaina / Signatories

Authors

Anna-Jane Jacob - Healthy Families Manager

Authorisers

Gael Surgenor - GM -  Southern Initiative

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


 


 


 


 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


 


 


 


 


 


 


 


 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 

Auckland Council's Quarterly Performance Report: Māngere-Ōtāhuhu Local Board Quarter 1

 

File No.: CP2018/19951

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide the Māngere-Ōtāhuhu Local Board with an integrated quarterly performance report for quarter one, 1 July – 30 September 2018.

2.       To approve $5,000 from the local board’s community response fund to support the local board’s Maori responsiveness initiatives delivered through the “Improving Maori input into Local Board decision making work programme”.

Whakarāpopototanga matua / Executive summary

3.       This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2018/2019 work programme.

4.       The work programme (WP)  is produced annually and aligns with the Māngere-Ōtāhuhu Local Board Plan outcomes.

5.       The following are several activities that the board have approved, granted or delivered at their business meetings in quarter one, 1 July – 30 September 2018:

a)            Approved - Trevor Green at Kiwi Esplanade Reserve plaque and bench installation 

b)            Approved - Māngere-Ōtāhuhu Local Board 2018/2019 Community Facilities WP

c)            Approved - Mangere Bridge causeway alcohol ban signage $7,500

d)            Approved - Mangere East Family Service: resource recovery vehicle $20,000

e)            Approved - Discovery Foundation Inc. public notification new lease 1st floor former Ōtāhuhu Library 

f)             Approved - Māngere Town Centre Library comprehensive renewal plan

g)            Approved - Boggust Park concept plan design elements to progress

h)            Approved - Crime prevention officer for six months from August 2018 $31,000

i)             Approved – Local and Multi-board grants round one (September) $84,648

j)             Delivered - ecological volunteer and environmental programme: 382 Volunteer hours recorded, 2,200 plants planted and completed Otuataua Stonefields guided walk

k)            New lease granted - Tupuna Trust for the building at 121R Bader Drive, Māngere

l)             New lease granted - To’utupu Tongan Trust for 31R Jordan Road, Māngere

 

6.       All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Most activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). There are no activities with a red status this quarter.

7.       (1273) Improving Maori input into Local Board decision making work progamme: The local board’s initiatives to contribute towards responsiveness to Maori are delivered through this plan. ACE has requested an additional $5,000 from the local board’s community response fund to further progress this initiative. 

8.       The financial performance report compared to budget 2018/2019 is attached. There are some points for the local board to note:

·        Overall operating result is three per cent below budget due to slightly higher operating revenue and lower expenditure. Revenue is five per cent above budget due to higher revenue from Mangere Arts Centre. Operating expenditure is slightly below budget by two per cent.  Higher expenditure in Asset Based Service expenditure is offset by Locally Driven funded initiatives. Several projects are in the planning stages with delivery taking place from quarter two.  Capital expenditure delivery is below budget by 26 per cent in Greenway and walkway development, LDI capex and town centre renewal.

·        The Community Facilities capital expenditure carry forwards were approved by the Finance and Performance Committee on 17 October 2018. A list of the carry forwards has been provided (see attachment C). As this was after the end of quarter one, commentary was unable to be provided. Commentary and updated graphs will be included in the quarter two update.

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      receive the performance report for the financial quarter ending 30 September 2018.

b)      approve $5,000 from the local board’s community response fund to support the local board’s Maori responsiveness initiatives identified in Improving Maori input into Local Board decision making work programme.

 

 

Horopaki / Context

9.       The Community Facilities capital expenditure carry forwards were approved by the Finance and Performance Committee on 17 October 2018. A list of the carry forwards has been provided (see Attachment C) however as this was after the end of quarter one commentary was not able to be provided. Commentary on these will be included in the quarter two update.

10.     (1273) The local board’s initiatives to contribute towards responsiveness to Maori are delivered through the Improving Maori input into Local Board decision making work programme identified in attachment D. ACE has requested an additional $5,000 from the local board’s community response fund for this initiative.  This budget will further support the engagement with local marae in the local area and implementation of the outcomes as identified by the Improving Māori Input into the Local Board Decision Making steering group.

11.     The Māngere-Ōtāhuhu Local Board has an approved 2018/2019 work programme for the following operating departments:

·          Arts, Community and Events

·          Parks, Sport and Recreation

·          Libraries and Information

·          Community Services: Service, Strategy and Integration

·          Community Facilities: Build Maintain Renew

·          Community Leases

·          Infrastructure and Environmental Services

·          Local Economic Development.

12.     Work programmes are produced annually, to meet the Māngere-Ōtāhuhu Local Board outcomes identified in the three-year Māngere-Ōtāhuhu’s Local Board Plan. The local board plan outcomes are:

·          A strong local economy

·          We are the heart of Māori and Pasifika culture

·          Protecting our natural environment and heritage

·          A well-connected area

·          Facilities to meet diverse needs

·          A place where everyone thrives and belongs

13.     The graph below shows how the work programme activities meet 2017 Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

14.     Graph 1: work programme activities by outcome

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Work Programme Snapshot

15.     The work programme activities have two statuses; RAG status which measures the performance of the activity (amber and red show issues and risks); and activity status which shows the stage the activity. These two statuses create a snapshot of the progress of the work programmes.

16.     The graph below identifies work programme activity by RAG status (red, amber, green and grey). It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

 

 

 

 

 

 

Graph 2: Māngere-Ōtāhuhu Work Programme by RAG status

17.     The bar graph below identifies work programme activity by activity status and department. The number of activity lines differ by department as approved in the local board work programmes. 

18.     There are four ‘On hold’ work programme items and not one as indicated in the bar graph below.  Further information is in paragraph 48 of this report.

Graph 3: work programme activity by activity status and department

 

Key activity updates from quarter one

 

Park, Sport and Recreation

19.     (478) Auckland's Urban Forest (Ngahere) Strategy implementation plan: this 3-year project is to develop a local programme identifying, increase and protect Auckland's Urban Forest. Background analysis of the mapping is underway to determine the extent and condition of the local area tree cover. Next steps - the planning phase.

20.     (934) Facility Partnership Grants: a workshop on the 7 November 2018 was completed to review the process for a contestable grant round and the proposed criteria to assess grant applications. It is proposed that that the funding round will open in mid-February 2019 and close in mid-March 2019.

21.     (2699) Ōtuataua Stonefields Reserve concept plan development will be informed by Iwi, local board and the community. This project has been handed over to community facilities investigation and design team to develop a concept plan for the park.

Local Economic Development: ATEED

22.     (652) Young Enterprise Scheme (YES) this programme will support local young people year 12 – 13 students develop creative ideas into actual businesses. This programme has been approved and will start early 2019.

Libraries

23.     The Mangere-Otahuhu libraries are successfully delivering the local board’s activities against the local board plan outcomes as described in the work programme. No major issues to note or highlight.

Infrastructure and Environment Services

24.     The Infrastructure and Environment Services overall are progressing and delivering the local board’s work programme against the local board’s local board plan outcomes. No major issues to note or highlight.

25.     (605) Business waste minimisation education programmes will educate with local businesses on how to better manage their waste. This project will be delivered in tandem with the industry pollution prevention programme.

26.     (907) Manukau Harbour Forum the proposed work programme includes a governance review, communications plan, symposium, and an education project. These are still being developed and implementation to be announced in the coming quarters. During quarter one newsletters were completed and distributed with an article also appearing in Our Auckland.

Community Services and Strategy

27.     (1398) Investigate and provide direction on the future of the Otahuhu Community Centre and (ex) library space informed by the wider Otahuhu community needs assessment completed in 2017/18.

Community Facilities: Community leases

28.     Most of the lease activities (12) are green and ‘in progress’ and have started progressing towards lease agreements. These activities are identified in one of the following categories: (1) renewal building lease to existing group, (2) new ground lease to existing group and (3) new community lease, with the aim of finalising the negotiations before quarter four.

29.     Four groups: (2521) “Samoa Atia’e I Magele Inc. (2528) Discovery Foundation Inc.” (2524) “To’utupu Tongan Trust and (2526) Tupuna Trust” have received approvals and secured their leases to provide services on Auckland Council facilities.

30.     Two facilities: (2523) office above the Mangere-Otahuhu local board office and (2529) former Mangere Bridge Seniors Citizen Club will be presented by Auckland Council officers in the new year seeking the board’s direction on likely usage of the facilities.

Community Facilities: Build, Maintain, Renew

31.     (3199) The Piki Thomson Flag Pole: a telescopic flagpole was endorsed by with the local board. Extra funding is required to progress and deliver this initiative. The Otahuhu Business Association have offered to take responsibility for storing, installing and removing the flag pole for future ANZAC day ceremonies and as directed by the NZ Returned and Services Association (RSA). A report will be presented to the November business meeting for formal approval from the local board.

32.     (3198) Sturges Park: implement concept plan as agreed (including reconfiguration of the Awa Street car park, turning circle and removal of smaller car park). This project is carried-over from the 2017/2018 programme (previous SP18 ID). Officers will provide an update in an upcoming November 2018 workshop before implementing actions from the concept plan

33.     (2888) Mangere Arts Centre: install air conditioning. Description of the work supply & installation of heat pumps in café, reception foyer and theatre lobby; application of insulating film to all windows; installation of glazing/doors to separate reception foyer and theatre lobby. This project was carried-over from FY2017/2018, previous SP ID 3067.

34.     (2187) Seaside Park: The car park and furniture require renewal. Seaside Park carpark and roading is one of twenty (20) sites included in a Conditions of Contract for Consultancy Services agreement that has been sent to procurement to tender out for professional services of a civil engineer. The project delivery date will be clearer in the next quarterly reports. 

35.     (2940) Moyle Park development:  council staff have undertaken to identify issues on this park including drainage as part of the concept plan assessment. Next step – to prepare a scope of work for tender. Further information will be provided in the next CF updates.

36.     (2164) Centre Park concept plan: waiting for draft design and community engagement dates. Next steps: Present concept findings to the board before quarter four.

 Arts, Community and Events

37.     The ACE activities are progressing.

38.     Arts and culture: the activities sitting with this department are all in progress. (728) venue hire delivery - recorded 88 percent of hirers would recommend venues they have visited; (283) MAC Business Plan initiatives will be finalised in presented and finalised Q2; (280) Operational spending for MAC – during Q1 9,890 people visited this facility delivered 29 programmes and included shows, Lense by Kan Vaega and We are Samoa by Samoa Dance Group Aotearoa.

39.     Community places: (76) Nga Tapuwae Community Centre and (78, 79) Otahuhu Town Hall Community Centre funding and licence agreements have been approved in quarter one. (891) Whare Koa continue to deliver its programmes.

40.     Community Events: most of the events activities in quarter one are on track. There were no scheduled (139) local civic events in this quarter; note: (135) two Citizens Ceremonies on two occasions with 243 people from the local area becoming new citizens. (131) Movies in the park programme are on track. (277) duplicated item refers to line item (2701) for an explanation.

41.     Community Empowerment Unit: (1063) Citizens Advise Bureau Mangere-Otahuhu is ‘On hold’ until a fair distribution of funds model is established that includes the Otahuhu CAB - refer to paragraph 24 of this report for more details. (1068) Youth Connections is in the ‘In progress’ phase but discussions are on-going in finalising the details of this activity – refer to paragraphs 44, 45, 46 of this report for more details. (1065) Capacity Building: Business Improvement District will continue but staff are reviewing the funding that the board are contributing towards safety. The results of the review will be workshopped in quarter two.

42.     (1392) Community-led response to alcohol licensing and advertising: It was reported by, Community Action Against Alcohol Harm that all eight liquor applications objections were made. Two applications are highlighted, a new application from ‘Hi Sports Bar’ located at 5/1 Savill Drive Mangere was declined, however, the applicant has since appealed to the Alcohol Regulatory and Licensing Authority. The appeal was lost. Also, an off-licence application was received from Kennedy’s Foodcentre 2003 Ltd, and the Respect our Community Campaign local group objected to this renewal. The remaining six liquor applications for renewal are yet to receive hearing dates - further update in Q2.

43.     (1068) Youth Capacity Building and Participation – Youth Scholarship programme focused on arts and culture and host a youth conference. Detailed progress update will be presented at the Q2 report for the conference and scholarship programme.

Activities with significant issues

44.     1068 Youth Connections, this programme’s external funding and council operational resources has moved from being run in partnership by CEU & ATEED, to The Southern Initiative (TSI) and The Western Initiative (TWI) on the 1 November 2018.

45.     Discussions between the Mangere Otahuhu local board and TSI and CEU have not resulted in a decision on the Locally Driven Initiatives ($50,000) budget that partly contribute to this activity, and the Local Governance Group (LGG) that has oversight of the Youth Connection’s work programme.

46.     The Youth Connections programme will continue after the 1 November under TSI/TWI however the final outcome of the LGG, including details confirming monitoring and reporting systems, and options for the proposed new work programme will be confirmed in the coming months. TSI has offered to provide three monthly support until the LGG issue is resolved.

47.     (529) Mangere Mountain Education Trust: the local board will make its decision to release operational grant when the trust has completed the requirements to implement financial and governance practices with the assistance of Auckland Council.   

Activities on hold – Amber

48.     The following work programme activities have been identified by operating departments as on hold:

a)      (1063) Build Capacity: Citizens Advice Bureau Otahuhu Agency. Auckland Citizens Advice Bureau Inc (ACABx) was granted $200,000 to maintain bureau services across Auckland, the process for allocating this is still being negotiated. This funding remains on hold. It is expected that ACABx will allocate the funding to local bureaux in Q2.

b)      (2169) Mangere town centre improve assets is on hold due to a change of scope and direction in the project. Local board workshops confirmed the allocated budget does not allow for a canopy structure as designed, and a new strategic assessment is required to investigate opportunities to activate and improve Mangere town centre.

c)      (2956) Walter Massey Park - renew walkway and fitness equipment. Walter Massey Park walkway and fitness equipment renewal. This project is a continuation of the 2017/2018 programme. The activity status is on hold.

d)      (2899) Oruarangi Park - develop park facility. New park facility to support subdivision. This project is carried-over from the 2017/2018 programme (previous SP18 ID 3144). The activity status is on hold.

Changes to the local board work programme

Deferred activities

49.     These activities are deferred from the 18/19 work programme: Nil

 

Cancelled activities

50.     The following activities are cancelled.

          a) (2173) Māngere-Ōtāhuhu as follows:

·        Renew car parks FY17Project cancelled as the Mangere Recreation Centre car park was resealed approximately one year ago and is in good condition. No mitigation necessary

·        Old Otahuhu Recreation Centre car park and adjoining building has recently been sold by Panuku. The design process was well underway to refresh this facility before this came to light therefore there is a cost associated with this work. Further investigation is required to understand how this came about including associated costs involved. Update board before quarter 3.

b)      (2722) Community Volunteer Awards duplicate of line 2701. No mitigation necessary.

 

Activities merged with other activities for delivery

51.     These activities have been merged with other activities for efficient delivery: Nil

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

52.     This report informs the Māngere-Ōtāhuhu Local Board of the performance for the quarter ending September 2018.

Key performance indicators

53.     As most of them LTP key performance indicators are annual measures and do not change quarterly, staff have removed them from the quarterly performance report and will present the key performance indicators only once in the annual report at the end of the year.

Tauākī whakaaweawe Māori / Māori impact statement

54.     The local board supports local Maori aspirations. Te Ao Maori has influence when the local board considers activities to improve Maori outcomes. The following examples of how the board’s activities directly contribute to these outcomes.  

55.     The local board supports local Maori aspirations. Te Ao Maori has influence when the local board considers activities to improve Maori outcomes. The following examples of how the board’s activities directly contribute to these outcomes.  

a)      (390) Pukaki Crater Co-Management Committee $15,000 supporting administration costs for the project, and to gain access to the urupa an easement is required. 

b)      (392) Parks Tree Planting Programme opportunities for community ownership by aligning planting activities with the board’s volunteer programme.

c)      (532) Ecological volunteer and environmental programme supporting volunteer groups to carryout ecological restoration and environmental programmes in local parks.

d)      (578) Māori naming of reserves and facilities - Stage 2 will identify opportunities for park and facility naming/renaming and engage with Mana Whenua to develop Māori names and enhance Auckland’s Māori identity and Māori heritage. Stage 1 was undertaken in FY17/18 and research of existing names has been completed.

e)      (600) Pest Free Ihumatao Iwi led, catchment wide pest control and ecological restoration.

f)       (601) Pūkaki Crater Restoration for revegetation of the south-west crater rim to protect urupa and enhance biodiversity values of the sites, and this project is co-delivered with mana whenua - Te Akitai Waiohua.

g)      (900) Tamaki Estuary Environmental Forum Coordinator the board fund a coordinator at 12 hours per week supporting the Tāmaki Estuary Environmental Forum.

h)      (918) Restoring Mauri of the Oruarangi Creek and Tararata Creek this project aims to improve mauri of the above waterways which flow to the Manukau Harbour and Tamaki Estuary.

i)        (1131) Celebrating Te Ao Māori and strengthen responsiveness to Māori. Whakatipu i te reo Māori celebrating te ao Māori with events and programmes including regionally coordinated and promoted programmes: Te Tiriti o Waitangi, Matariki and Māori Language Week.

j)        (2185) Otahuhu Portage - develop greenways link as part of the Ōtāhuhu priorities.

k)      (2699) Otuataua Stonefields Reserve: prepare a concept plan to guide park development based on feedback from the community including Iwi.

Financial Performance

56.     Revenue has exceeded budget due to higher revenue from Mangere Arts Centre.

57.     Expenditure is below budget by $85,000. Higher expenditure in full facility parks contract In Asset Based Services is offset by lower expenditure in locally driven initiatives. Several local projects are in the planning stages and delivery will take place from quarter 2.

58.     Capital spend is below budget for Greenway and Walkway development, LDI capex and Ōtāhuhu Town Centre renewal.

59.     The Mangere-Otahuhu Local Board Financial Performance report is in attachment B.

Ngā ritenga ā-pūtea / Financial implications

60.     This report is for information only and therefore there are no financial implications associated with this report.

Ngā raru tūpono / Risks

61.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

62.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri / Next steps

63.     The local board will receive the next performance update following the end of quarter December 2018 Quarter two.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

MOLB work programme: quarter one June - September 2018

143

b

MOLB quarter one performance Report: June - Sept 2018

161

c

MOLB community facilities carry forward items

169

d

MOLB Maori input into local council decision making project

171

     

Ngā kaihaina / Signatories

Authors

Daniel Poe - Local Board Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


 


 


 


 


 


 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 

Draft Work Plan - Improving Māori input into Local Board decision making project - 29 October 2018

PLEASE NOTE: These draft proposals are based on council officer advice from a workshop of staff held 3rd October 2018. Our Project Reference Group has been supportive in principle of 1, 2 and 3 below. The time horizon for these projects is between now and the October 2019 local government elections.

Theme

Project description

Co-design actions

Potential resources

Proposed timing

Elections, representation, induction and training

1.   Local government elections 2019:

Working together to focus council effort and resources on increasing Māori voter participation in the urban south, incorporating ideas and suggestions of mana whenua

 

2.   Te Ao Maori 101.2: mana whenua training of local board members

a ) Working together to ensure opportunities for education of local government election candidates through specific elections material prepared by mana whenua

b) Working together to build a mana whenua component, prepared by mana whenua, into the Kura Kāwana/elected member induction programme for new and returning local board members

 

3.   Pōwhiri for new elected members and inauguration on marae:

Working together to explore holding swearing-in ceremonies for the new local board members on local marae in November 2019, to commence a strong partnership in the new electoral term

 

6

 

 

 

 

 

 

2, 3, 4, 7

 

 

 

 

 

 

2, 3

Staff – to do detailed project planning, Elections materials, Elections budget (to be negotiated), Mana whenua support, Ahi website, Tuia rangatahi mentoring programme

 

Mana whenua time, Local board funding, Staff – detailed project planning, Kura Kāwana (elected members development) programme and mana whenua delivery to elected members in the urban south, Mātāpuna & Ahi websites

 

Mana whenua support and hosting, Staff project planning, Local Board Services inauguration budget

 

Commence now, need to have project plan in place by Dec 2018

 

Development starts now, hui early next year, pre-election material and on-going

 

Plan soon. Event after election

Involvement in decision-making

4.   Effective utilisation of the democracy options available to local boards:

-     Hold another hui to share mana whenua priorities prior to elections

-     Invite mana whenua to workshops where interests coincide

-     Explore local board mechanisms around opportunities and tools to enhance mana whenua input into decision-making

1, 5, 6

Mana whenua time, Staff – enhanced understanding of shared interests through mana whenua hui presenting priorities, Staff – advice and reporting around the democratic opportunities and tools, Local boards time & budget

 

Before June 2019

Enhancing Māori identity

5.   Place-making in the urban south:

Co-design of new and effective processes for Māori naming of roads

1, 5

Mana whenua time, Staff (Local Board Services, Resource Consents, Community Empowermt Unit) advice and support

Before June 2019

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 

Blake Road Reserve Development Plan

 

File No.: CP2018/11284

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek adoption of the Blake Road Reserve Development Plan and to progress the drafting of a concept and development plan for the reserve.

Whakarāpopototanga matua / Executive summary

2.       Plans to develop Blake Road Reserve started in 2014 driven by community aspirations to see the underutilised park, blighted by anti-social behaviour, become a focal point for gathering, recreating and socialising.

3.       Consultation and engagement events were held in the park and at local venues with iwi and stakeholders including Pacific Steel, New Zealand Police, local schools and local residents who provided feedback on park development plans.

4.       Pacific Steel indicated their willingness to support the development of the park in partnership with Auckland Council and recent conversations with the company indicate the opportunity still exists.

5.       The development plan identifies a range of opportunities to not only increase access to recreation for the local community, but also to provide ecological, biodiversity and water quality outcomes for the park and creek.

6.       The development plan also identifies opportunities to increase park activation through provision of social gathering spaces, education and volunteering opportunities and potential learn to bike events utilising the existing BMX track.

7.       It is recommended that the Māngere-Ōtāhuhu Local Board adopts the Blake Road Reserve development plan and provides $3,000 LDI Opex funding for Community Facilities to develop a detailed concept design and implementation plan for the park.

8.       This will be a step towards delivery of the Local Board Plan 2017 aspiration of providing ‘facilities to meet diverse needs’ and delivering on local community expectations that Blake Road Reserve will be developed to provide for the recreational needs of the community.

 

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      adopts the Blake Road Reserve Development Plan (Attachment A).

b)      allocates $3,000 LDI Opex for Community Facilities to develop a detailed concept design and implementation plan for the park, to come from the local board’s Community Response Fund.

 

 

Horopaki / Context

9.       The Blake Road Reserve Development Plan project is a legacy project that commenced in 2014 with the aim of reactivating the underutilised park.

 

10.     The project arose from a community initiative and formed part of Auckland Council’s ‘Adopt a Park’ programme. The community aspired to revitalise the park by developing the space to meet the social and recreational needs of the community. A key element of the project was to increase access to the park by connecting to the industrial precinct across Auckland’s Harania Creek.

11.     Blake Road Recreation Reserve is a 2.83ha Reserve and is surrounded to the west and north by an estuary of the Manukau Harbour and a stream to the east. The reserve faces numerous challenges, including poor drainage, weed infestation, anti-social behaviour and dominant utilities infrastructure.

12.     The park provides a small basketball court and a bmx track but has low visitation due to the low recreation offering.

13.     The draft development plan (Attachment A) reflects the findings of consultation and engagement held during 2014-2016 with iwi, the local community, police, local schools and employees of the nearby commercial operator Pacific Steel who provided support for the project from initiation.

14.     Pacific Steel supported council with resources to conduct community consultation events including a fun day in 2015. Further to this, the company also indicated its willingness to assist council in developing the reserve to better provide for the community.

15.     Recent consultation with Pacific Steel indicates that they are still interested in working with council to develop the reserve. Discussions with the company will be reopened following adoption of the development plan and when Community Facilities has costed priority projects for delivery.

 

Tātaritanga me ngā tohutohu / Analysis and advice

16.     The Blake Road Reserve Development Plan aims to increase utilisation of the park by providing a range of recreational opportunities. It also seeks to create connectivity to the neighbouring commercial precinct via Harania Creek to increase access to the park.

17.     Feedback from community consultation events with iwi, stakeholders and the community during 2014-2016 revealed aspirations to develop the reserve to provide the following outcomes:

·    Play spaces for all age-groups

·    Learn to bike facilities

·    Access and connectivity to schools plus commercial and residential areas by means of a new bridge

·    Safety – a well-configured park designed to meet Crime Prevention Through Environmental Design (CPTED) principles

·    Social gathering space to encourage large groups to utilise the park for extended periods

·    Ecological and biodiversity outcomes including habitat creation and native tree planting; There is scope for this to be delivered through the Community Ranger work programme supported by volunteers

·    Harania Creek water quality – riparian planting at the reserve supported by volunteers and led by the Community Ranger. Infrastructure & Environmental Services may also provide support to enhance water quality in Harania Creek.

18.     In addition to the above, consultation with Mr Teau who provides learn-to-bike events at Mangere Centre Park indicated an interest in using the Blake Road Reserve BMX track for the same purpose. The track would need to be renewed to enable use as a recreational BMX facility. Further investigation is required on feasibility of this initiative.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

 

19.     Developing Blake Road Reserve to provide a range of recreational outcomes aligns with a Local Board Plan 2017 aspiration of providing ‘facilities to meet diverse needs’.

20.     The board provided feedback and advice at three workshops during the current financial year on the draft concept plan, which focused on third party funding, water quality and park activation.

Third Party Funding:

21.     The board requested further information relating to third party contributions to develop the reserve. Pacific Steel has recently re-confirmed its willingness to support implementation of the development plan, however, at present it is unclear whether the support will be financial or through other resources.

22.     Following local board adoption of the Blake Road Reserve Development Plan Community Facilities Investigation & Design Team will produce a detailed concept and implementation plan based on quantity surveyor costings.

23.     This data will enable council to hold discussions with Pacific Steel to understand how the company can assist council in developing the reserve. This process will be managed by the Strategic Partnerships Team.

Water Quality

24.     The local board and iwi were concerned about the quality of water entering the Harania Creek from the culvert in Blake Road Reserve. Consultation with Infrastructure & Environmental Services indicates that maintenance of the culvert was conducted last year with the removal of 40M3 of sediment.

25.     The culvert embankment houses a Vector oil-filled high-voltage power line and a Watercare main trunk sewer. Infrastructure & Environmental Services indicate that due to the high-risk nature of this infrastructure and due to other higher priorities, there are no current plans to upgrade the culvert at the park.

Parks Activation

26.     The board requested that parks activation forms part of the implementation plan for the park. There is scope to provide activation at Blake Road Reserve as part of the Active Recreation Teams work programme in the next financial year (FY19).

27.     Providing activation events at the park enables the community to meet and use the park in the short-term while park development is planned.

Tauākī whakaaweawe Māori / Māori impact statement

28.     Parks and heritage is of fundamental importance to mana whenua, their culture and traditions. Development of the reserve will benefit Maori and the wider community through increased access to recreation opportunities, traditional harvesting opportunities, nature study for the Sutton Park Primary School and increased community well-being.

29.     Mana whenua were engaged in concept plan development during 2014-2016 and more recently at the mana whenua forum in October 2017. Mana whenua were supportive of the development plan, particularly the rigorous community consultation that has taken place to develop the plan and the community outcomes that resulted from the consultation and requested the inclusion of the following elements into the plan:

·        Te Aranga Design Principles: Update the concept plan to reflect Te Aranga Design Principles. This will ensure that a Maori narrative is reflected in park design

·        Park renaming: The local board is currently working on identifying which parks can be renamed to reflect cultural history and occupation

·        Water quality outcomes: Identify upgrade works to the culvert and riparian margins to increase the quality of water entering the Harania Creek.

Ngā ritenga ā-pūtea / Financial implications

30.     Development of a detailed concept design based on the development plan findings will enable inclusion of mana whenua requested overlays in the final park designs. This will ensure the park is developed to provide story-telling opportunities and reflect the vision for providing clean water entering the Harania Creek.

31.     It is recommended that the board provide $3,000 LDI Opex to enable Community Facilities Investigation & Design Team to develop a detailed concept and implementation plan to prioritise project delivery.

32.     Funding the detailed design and implementation plan will enable discussions with Pacific Steel to progress to determine how the company can support park development.

Ngā raru tūpono / Risks

33.     It has been 4 years since the first round of community consultation in 2014. There is an expectation from the local community that the reserve will be developed to deliver the recreation outcomes identified in the development plan.

34.     Failure to fund the detailed designs and implementation plan will result in a missed opportunity to provide recreation for an under-served section of the community, deliver on a Local Board Plan 2017 priority outcome and progress discussions with Pacific Steel concerning partnering with council to deliver the aspirations of the concept plan.

 

Ngā koringa ā-muri / Next steps

35.     Provide $3,000 LDI Opex to enable Community Facilities to develop a detailed concept and implementation plan for the park.

36.     Commence discussions with Pacific Steel to identify what, if any, aspects of the concept plan they can help deliver. Report back to the board on Pacific Steel discussions via a workshop.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Blake Road Reserve Draft Development Plan

177

     

Ngā kaihaina / Signatories

Authors

Steve Owens - Parks and Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 

Community-led response to alcohol licensing update - November 2018

 

File No.: CP2018/21819

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       This report provides an update on the community –led response to alcohol licensing.

Whakarāpopototanga matua / Executive summary

2.       The Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Boards have resolved to support their local communities to make objections to alcohol licence applications (work programme ID 1392).  This report is based on information supplied by Dr Grant Hewison, the consultant leading the implementation of this work programme.

3.       A highlight in the last period has been objections to the renewal of tavern-style licences where the primary activity is gambling. The Sale and Supply of Alcohol Act requires that the business of a tavern must be principally providing alcohol and other refreshments and not gambling. Members of the community have been making observations of taverns and objecting where the principal activity appears to be gambling. Objections and hearings have resulted in the closure of The Opal Lounge/Curlew Bar (South Ōtāhuhu) and Graces Place/Hi Sports Bar (Māngere East).

4.       A further highlight has been the objections and further work of the Māori Wardens across both local board areas, especially in raising the negative harm caused by alcohol to the Māori community. The Wardens have also lodged a claim to the Waitangi Tribunal that the Crown has not upheld its obligations under the Treaty of Waitangi to actively protect Māori in the Sale and Supply of Alcohol Act 2012. This will be heard in 2019. Opposition to the Curlew Bar from the Māori Wardens resulted in the applicant withdrawing their objection.

5.       Of significant concern, however, have been several decisions of the Auckland District Licensing Committee to refuse the right of groups, such as the Otara Gambling and Alcohol Action Group (‘OGAAG’) to make objections. Unfortunately there is also no right to appeal such a decision under the Act.

6.       After five years of development and hearings, on 12 October 2017, Auckland Council provided its amended Local Alcohol Policy to the Alcohol Regulatory and Licensing Authority. However, two appeals have been lodged. Council officers have indicated that the Auckland Local Alcohol Policy may not take effect until 2019.

7.       Louisa Wall’s Private Member’s Bill, the Sale and Supply of Alcohol (Renewal of Licences) Amendment Bill was drawn from the Parliamentary ballot and submissions were made by the community.  Further progress has been postponed until 1 April 2019.

8.       Noting the increasing concerns about alcohol being consumed in alcohol ban areas, the community would like to re-paint alcohol free footpath stencils that the board approved in October 2015.

 

 

 

 

 

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      note the community –led response to alcohol licensing update report November 2018.

b)      approve funding of $1000, from the Community Response Fund, to the Turehou Maori Wardens ki Otara Charitable Trust to the support the community re-paint of alcohol free footpath stencils in the Māngere-Ōtāhuhu Local Board area.

 

 

Horopaki / Context

9.       On 18 December 2013, the Sale and Supply of Alcohol Act 2012 (‘Act’) came into force. The Act gives communities more of a voice over the sale and supply of alcohol in their area. In particular, it expands the criteria upon which communities may object to a licence application.

10.     In July 2014, the Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Boards resolved to support their local communities to make objections to alcohol licence applications (including new applications and renewals) with the idea of limiting new applications and seeking better conditions with regard to existing licences (such as a reduction in advertising and ‘no single sales’). In June 2018 the boards resolved to continue this support for the period 1 July 2018 to 30 June 2019 (work programme ID 1392 for Māngere-Ōtāhuhu and work programme ID 993 Ōtara-Papatoetoe).

11.     In March 2018, the local board received a report on the activities of the community-led response to alcohol licensing for the prior year.  This report provides an update.

Alcohol Licensing

12.     Since March 2018, objections have been made to the following notifications made for new and renewal licences in the Māngere- Ōtāhuhu Local Board area:

·    New: Hi Sport Bar (5/1 Savill Drive, Māngere East)

·    Renewal: Thirsty Liquor Vine Street (64 Vine Street, Māngere East)

·    Renewal: Pacific Bar and Restaurant (12 Tidal Road, Māngere)

·    Renewal: Club Rio (435 Great South Road, Ōtāhuhu)

·    Renewal: Milestone Bar (7 Avenue Road, Ōtāhuhu).

13.     The objections heard or negotiated (from March 2018 to October 2018) have been for the Hi Sport Bar (5/1 Savill Drive, Māngere East).

14.     Some of the decisions are available at:

https://www.aucklandcouncil.govt.nz/have-your-say/hearings/find-hearing/Pages/find-district-licensing-committee-hearing.aspx

The recent the decision of ARLA to uphold the DLC Decision to refuse the application for Hi Sport Bar (Māngere East) was a significant success for the community and agencies. Objections were also made to a second entrance from Liquor Spot Māngere Town Centre into the Mall, which resulted in the second entrance being closed off.

Community Empowerment

15.     A wide network of objectors has developed, with regular objectors covering Māngere, Otāhuhu, Ōtara and Papatoetoe. With repeated experiences of hearings, the skill levels and confidence of objectors has grown. In addition, objectors are now training each other, passing on experiences and supporting each other through the hearings processes.

16.     All licence notifications are being identified and posted on Facebook, with people coming forward to make objections.

17.     This experience over the past four years, has led to increasing frustration from the community and a view that the Sale and Supply of Alcohol Act 2012 has not led to any significant change from the previous Sale of Liquor Act 1989 in terms of off-licences.

18.     In October 2015, the Turehou Maori Wardens organised an event to celebrate the success of the community led response to alcohol licensing project and the review of alcohol bans in the local board areas.  The Turehou Maori Wardens got together with the Otara Gambling Alcohol Action Group (OGAAG); Respect Our Community Campaign (ROCC) and individual submitters.  Non-permanent alcohol ban stencils were painted on the footpaths in town centres and outside major parks with alcohol bans.

19.     The community would like to repaint the alcohol ban stencils on the footpaths and are asking the board and the Ōtara-Papatoetoe local board for funding to buy more paint and stencils.

Conditions and Undertakings

20.     Following DLC decisions from late 2015, objectors had begun to take an approach of making an objection, but making it clear that the objection would be withdrawn if the applicant was willing to sign the usual undertakings. However, more recently the DLC has decided not to accept this approach. It seems the DLC is saying that unless there is direct and strong evidence of poor practices by the applicant they will not accept Undertakings. As a consequence, community objectors have stopped taking this approach. Nonetheless, where conditions were achieved, a similar approach is being taken to retain the conditions.

Supermarkets

21.     Although objections had been made to a number of supermarket renewal licences, these were put on hold awaiting a Court of Appeal and a further High Court decision. As these matters have now been resolved, licences for supermarkets are beginning to be notified again.

Auckland Provisional Local Alcohol Policy

22.     Hearings were held on the Auckland Provisional Local Alcohol Policy (‘PLAP’), at which community members from Māngere and Ōtāhuhu gave evidence for Alcohol Healthwatch and submissions were made by the Otara Gambling and Alcohol Action Group (‘OGAAG’). The experiences of hearings, the skill levels and confidence of objectors developed through the community-led response to alcohol licensing made a significant difference in the evidence they could give.

23.     On 12 October 2017, Auckland Council provided its amended Local Alcohol Policy to the Alcohol Regulatory and Licensing Authority. Two appeals have been lodged. A memorandum providing an update on legal proceedings involving the PLAP and Auckland Council’s submission on the Sale and Supply of Alcohol (Renewal Licences) Amendment Bill No. 2 is attached.  Council officers have indicated that the Auckland Local Alcohol Policy may not take effect until 2019.

 

Private Member’s Bill - Sale and Supply of Alcohol (Renewal of Licences) Amendment Bill

24.     Louisa Wall’s Private Member’s Bill, the Sale and Supply of Alcohol (Renewal of Licences) Amendment Bill was drawn from the Parliamentary ballot.

25.     The Bill provided that a licence may be refused where the renewal of the licence would be inconsistent with any relevant Local Alcohol Policy. In addition, it provided that conditions may be imposed consistent with any relevant Local Alcohol Policy on the renewal of a licence.

26.     Submissions were made by members of the community who raised significant concerns.  Auckland Council submission on the bill highlighted the legal challenges faced in bringing a local alcohol policy into force.  For the bill to have any effect, a local alcohol policy is required.

27.     The select committee report provided that the committee was unable to agree on whether the bill should proceed.  Further progress has been postponed until 1 April 2019.

 

Other matters

 

28.       In addition to objecting to alcohol licences, the community also:

 

·    Laid a complaint with the Advertising Standards Authority regarding a new chocolate beer product made by Whittakers and The Garage Project

 

·    Made a presentation to the Auckland Council Community Development and Safety Committee regarding the undermining of the Council Gambling Policy ‘sinking-lid’ policy and Graces Place

 

·    Questioned Auckland Council over the rating of land occupied by clubs with liquor licences

 

·    Questioned Auckland Council over the $1.4M shortfall of licence fees being paid by alcohol applicants to cover Council costs (which is resulting, in effect, that the ratepayer is subsiding the cost)

 

·    Provided a Report to Professor Louise Signal, University of Otago, on alcohol off-licence signage regulation

 

·    Held a workshop with Dr Liz Gordon to provide community input into her project for the Law Commission on community involvement in alcohol licensing

 

·    Made submissions to the Tax Working Group on the Future of Tax and Mental Health and Addictions Inquiry.

 

 

Conclusions

 

29.       Community members, supported by the local boards have achieved success together with Auckland Council alcohol inspectors on opposing tavern licences where the main activity is actually gambling/pokies.

 

30.       However, of significant concern, several decisions of the Auckland District Licensing Committee to refuse the right of groups, such as the Otara Gambling and Alcohol Action Group (‘OGAAG’) to make objections. Unfortunately there is also no right to appeal such a decision under the Act.

 

 

 

 

 

 

 

 

 

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Memo - update on the Provisional Local Alcohol Policy and Auckland Council’s submission on the Sale and Supply of Alcohol (Renewal Licences) Amendment Bill No. 2

185

     

Ngā kaihaina / Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


 


 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 

Auckland Regional Pest Management Plan consultation feedback and recommended changes

 

File No.: CP2018/21011

 

  

Te take mō te pūrongo / Purpose of the report

1.       To receive a summary of consultation feedback from local board residents on the Proposed Regional Pest Management Plan, and to provide feedback on recommended changes to the document.

Whakarāpopototanga matua / Executive summary

2.       Auckland Council is currently developing a new Regional Pest Management Plan. This plan is prepared under the Biosecurity Act 1993, and describes the pest plants, animals and pathogens that will be managed in Auckland. It provides a framework to minimise the spread and impact of those pests and manage them through a regional approach. Once operative, the Regional Pest Management Plan will provide a regulatory framework to support the council’s biosecurity activities, including those funded through the natural environment targeted rate.

3.       The Proposed Regional Pest Management plan was approved for public consultation by the Environment and Community Committee in November 2017 (resolution numbers ENV/2017/161 to ENV/2017/167) and consulted on in February and March 2018 alongside the Long-term Plan 2018-2028.

4.       A workshop was held with the board on 3 October 2018 to discuss the consultation feedback and proposed staff responses.

5.       Māngere-Ōtāhuhu Local Board residents provided 17 submissions on the plan, representing one per cent of overall submissions. The views of local board residents were similar to regional views, with high levels of support across all topics excluding the addition of cats as a pest. The extent of cat control resulting from the plan is likely to be less extensive than the concerns noted in many submissions. Staff are exploring options to mitigate submitter concerns in the wording of the final plan.

6.       This report requests the board’s formal feedback on recommended changes to the Proposed Regional Pest Management Plan arising from key submission themes. Submission themes and corresponding changes are summarised in Attachment A.

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      receive a summary of consultation feedback from Māngere-Ōtāhuhu Local Board residents on the Proposed Auckland Regional Pest Management Plan.

b)      provide feedback on the recommended changes to the Proposed Regional Pest Management Plan based on consultation feedback.

 

Horopaki / Context

7.       Auckland Council is currently reviewing its 2007 Regional Pest Management Strategy. The new Regional Pest Management Plan will prescribe council’s approach to pest management to reflect best practice and changes to various pest plants and animals in the Auckland region. The review is also in direct response to, and compliant with, the National Policy Direction for Pest Management 2015.

8.       The review of the Regional Pest Management Plan began with an issues and options paper discussed with elected members, followed by a public discussion document which was used as a basis for engagement with mana whenua, stakeholders and elected members.

9.       At its November 2017 meeting, the Environment and Community Committee approved the proposed Regional Pest Management Plan for public consultation alongside the Long-term Plan 2018-2028 (resolution numbers ENV/2017/161 to ENV/2017/167).

Tātaritanga me ngā tohutohu / Analysis and advice

10.     Consultation on the proposed Regional Pest Management Plan took place in February to March 2018 alongside consultation on the Long-term Plan and other statutory planning documents. A total of 1,262 submissions were received, which represents a significant increase on the approximately 400 submissions that were received on the 2015 discussion document. The breakdown by submission type is shown in Table 1 below.

Table 1: Proposed Regional Pest Management Plan breakdown by submission type (Auckland-wide)

Submission type

Number of submissions

Percentage of submissions

Online form

1035

82%

Hardcopy form

183

15%

Non-form (e.g. email, letter)

44

3%

 

11.     Of the 1,262 submissions received, 23 were pro-forma submissions from Forest and Bird. The number of submissions received by local board area is shown in Table 2.

Table 2: Breakdown of Proposed Regional Pest Management Plan submissions by local board area

Local board

Number of submitters

Percentage of submitters

Albert-Eden

116

9%

Devonport-Takapuna

53

4%

Franklin

50

4%

Great Barrier

24

2%

Henderson-Massey

46

4%

Hibiscus and Bays

85

7%

Howick

52

4%

Kaipātiki

98

8%

Māngere-Ōtāhuhu

17

1%

Manurewa

18

1%

Maungakiekie-Tāmaki

51

4%

Ōrākei

64

5%

Ōtara-Papatoetoe

7

1%

Papakura

21

2%

Puketāpapa

12

1%

Rodney

162

13%

Upper Harbour

41

3%

Waiheke

37

3%

Waitākere Ranges

87

7%

Waitematā

51

4%

Whau

41

3%

Regional

5

0%

Not Supplied

69

5%

Outside Auckland

55

4%

Total

1,262

 

 

12.     The consultation feedback form included eight questions relating to key programmes in the Proposed Regional Pest Management Plan that were described in a summary document (see Attachment B for details around each of the proposed approaches). The responses received for each question from residents of the Māngere-Ōtāhuhu Local Board area are summarised below in Table 3, and show a high level of support across all these topic areas.

Table 3: Feedback from Māngere-Ōtāhuhu Local Board residents on the Proposed Regional Pest Management Plan

Question

Response

Percentage of submissions local board

Percentage of submissions regional

1. What is your view on the proposed approach to pest plant management in parks?

Full support

14%

26%

Partial support

9%

17%

Partial do not support

0%

3%

Full do not support

0%

2%

Other comments

77%

53%

2. What is your view on the proposed approach to managing kauri dieback?

Full support

19%

27%

Partial support

31%

29%

Partial do not support

0%

5%

Full do not support

6%

2%

Other comments

44%

37%

3. What is your view on the proposed approach to prevent the spread of pests to the Hauraki Gulf Islands?

Full support

62%

46%

Partial support

23%

19%

Partial do not support

0%

12%

Full do not support

0%

2%

Other comments

15%

21%

4. What is your view on the proposed approach to managing pests on Aotea/Great Barrier?

Full support

50%

44%

Partial support

30%

20%

Partial do not support

0%

4%

Full do not support

0%

2%

Other comments

20%

30%

5. What is your view on the proposed approach to managing pests on Kawau Island?

Full support

46%

43%

Partial support

31%

23%

Partial do not support

15%

7%

Full do not support

0%

4%

Other comments

8%

23%

6. What is your view on the proposed approach to managing pests on Waiheke Island?

Full support

58%

44%

Partial support

25%

21%

Partial do not support

0%

5%

Full do not support

0%

3%

Other comments

17%

28%

7. What is your view on the proposed approach to the management of rural possums?

Full support

55%

38%

Partial support

36%

28%

Partial do not support

0%

7%

Full do not support

0%

4%

Other comments

9%

23%

8. What is your view on the proposed approach to the management of freshwater pests?

Full support

30%

46%

Partial support

20%

23%

Partial do not support

20%

4%

Full do not support

0%

3%

Other comments

30%

25%

 

13.     In addition to the eight themed questions covered in Table 3, a further open-ended question elicited responses about a wide range of other topics covered in the proposed plan.

14.     The most commonly raised topic in the open-ended question was the issue of cat management. A wide range of views on this topic were expressed, including requests for increased cat management beyond that in the proposed plan. The majority of submissions on this topic voiced concerns about cats being included as pests. These submitters cited animal welfare issues and concerns that domestic cats throughout Auckland would be at risk under the proposed plan. Staff are exploring options for mitigating these concerns, which in many cases reflect a perception of more extensive cat control than was envisaged in the plan. Options for mitigating concerns include clarifying the spatial extent of the proposed approach in the final plan, and alternatives to the use of the term ‘pest cat’.

15.     Staff have worked through submissions to determine any changes to be recommended for the final plan. Attachment A identifies key themes where amendments to pest management programmes in the proposed plan were sought by submitters, along with proposed staff responses. Feedback themes have been grouped according to the questions in Table 3 (above), along with an ‘other’ category to capture feedback related to other topics.

16.     This report seeks formal feedback from the board at its November 2018 business meeting on the recommended changes to the Proposed Regional Pest Management Plan in response to consultation feedback.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17.     During engagement on the issues and options paper and wider public consultation on the discussion document, key issues were raised in relation to cats, possums, widespread pest plants, and the ban of sale of some pest species. In addition to these regional issues, the Māngere-Ōtāhuhu Local Board provided feedback on locally specific issues of importance to the area, including pigeons, weeds on council land, rabbits, and the importance of education around pests.

 

18.     Proposed approaches to be taken in relation to these issues were workshopped with the board in June 2017. At its August 2017 business meeting the board provided formal feedback on these proposed management approaches. A copy of this feedback is appended in Attachment C.

19.     A recent workshop with the board was held on 3 October 2018 to discuss the consultation feedback and the recommended amendments to the plan, as set out in Attachment A.

Tauākī whakaaweawe Māori / Māori impact statement

20.     Section 61 of the Biosecurity Act requires that a Regional Pest Management Plan set out the effects that implementation of the plan would have on the relationship between Māori, their culture, their traditions and their ancestral lands, waters, sites, maunga, mahinga kai, wāhi tapu, and taonga.

21.     Engagement has been undertaken with interested mana whenua in the Auckland region during development of the plan, and formal submissions were received from the mana whenua groups listed below. In addition, staff are working closely with mana whenua on the development and implementation of a range of biosecurity programmes, providing opportunities for mana whenua to exercise kaitiakitanga, through direct involvement in the protection of culturally significant sites and taonga species.

·        Mana Whenua Kaitiaki Forum

·        Te Kawerau ā Maki

·        Te Rūnanga o Ngāti Whātua

·        Te Uri o Hau

·        Te Tira Whakamātaki - Māori Biosecurity Network.

22.     Submissions were largely supportive of the approaches set out in the proposed plan, and key themes noted in feedback from mana whenua included:

·        the need to enhance rather than protect ecosystem function and resilience

·        the need to recognise ecological value outside Significant Ecological Areas

·        the need to identify performance measures to enable people to readily evaluate success

·        the need to adopt management strategies that incentivise good management approaches

·        the importance of community education and involvement in pest management

·        mana whenua participation in pest management in collaboration with Auckland Council.

23.     Staff have prepared a summary of mana whenua feedback, including proposed staff responses. This document will be circulated to mana whenua submitters for their consideration in November and December 2018. This content will be included in the final submission summary that is reported to the Environment and Community Committee in March 2019, alongside the final plan. This content will be made available to all local boards prior to the committee meeting.

Ngā ritenga ā-pūtea / Financial implications

24.     The Proposed Regional Pest Management Plan presents a major change in pest management in Auckland, and therefore requires a significant increase in investment. As part of consultation on the Long-term Plan 2018-2028, the council sought community views on two options for increased investment in the natural environment funded by a targeted rate.

25.     On 31 May 2018 the Governing Body approved the introduction of a natural environment targeted rate to raise $311 million for environmental initiatives. These initiatives include addressing kauri dieback and targeted ecological protection (resolution GB/2018/91).

26.     This level of investment allows substantial (approximately 80 per cent), but not full, implementation of the Proposed Regional Pest Management Plan. Some changes to the proposed plan will be made to fit the funding envelope, most notably reducing the spatial extent of parks supported by pest plant control in buffer zones, and removing the moth plant good neighbour rule from the Hauraki Gulf Islands. These changes are addressed in further detail in Attachment A.

Ngā raru tūpono / Risks

27.     There are no significant risks arising from the board giving feedback on the Proposed Regional Pest Management Plan at this time. However, if the board chooses not to give feedback this would create a risk that their views will not be reflected in the final Regional Pest Management Plan.

28.     If adoption of the Regional Pest Management Plan is delayed, this will create significant risks to the council’s ability to achieve targets for protecting native biodiversity, through effectively regulating the control of pest plants, animals and pathogens.

Ngā koringa ā-muri / Next steps

29.     Attachment A has been prepared to facilitate local board feedback on the recommended changes to the proposed Regional Pest Management Plan.

30.     Staff will progress development of the final Regional Pest Management Plan in line with the process and indicative timeframes outlined in Table 4 below. A copy of the final plan and supporting information (including a full submissions analysis report and staff recommendations) will be provided to local boards for information prior to Environment and Community Committee adoption in March 2019.

Table 4: Timeframes for the finalisation of the Regional Pest Management Plan

Action/Milestone

Indicative timeframe

Mana whenua engagement to address changes proposed in submissions

September – October 2018

Local boards resolve formal feedback at business meetings

November – December 2018

 

Environment and Community Committee workshop

November 2018

Staff draft final plan

December 2018 – February 2019

Environment and Community Committee adopt plan

March 2019

 

Closing the loop with local boards and submitters

April – May 2019

 

 

 

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Key submission themes and recommended amendments to the Proposed Regional Pest Management Plan consultation feedback

197

b

Proposed Regional Pest Management Plan 2018 - Summary Document

207

c

Māngere-Ōtāhuhu Local Board feedback on the Proposed Regional Pest Management Plan - August 2017

219

     

Ngā kaihaina / Signatories

Authors

Dr Imogen Bassett – Biosecurity Principal Advisor

Authorisers

Gael Ogilvie – General Manager Environmental Services

Barry Potter - Director Infrastructure and Environmental Services

Louise Mason - GM Local Board Services

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


 


 


 


 


 


 


 


 


 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 

Healthy Homes Standards - Māngere-Ōtāhuhu Local Board submission

 

File No.: CP2018/21250

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       The local board provided feedback to the Environment and Community Committee’s draft council submission to Government on proposed Healthy Homes Standards.

Whakarāpopototanga matua / Executive summary

2.       The Ministry of Housing and Urban Development was consulting on proposed healthy homes standards for rental properties.  The due date for submissions to the Ministry was 22 October 2018.

3.       Attachment A details the local board’s input to the Auckland Council submission on Healthy Homes Standards.

4.       This report is seeking the local board’s formal endorsement of its input a business meeting.

 

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      Endorses its input to the council’s submission to Government on proposed Healthy Homes Standards (Attachment A).

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Māngere-Ōtāhuhu Local Board submission on the Healthy Homes Standards

233

     

Ngā kaihaina / Signatories

Authors

Rina Tagore - Senior Local Board Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 

Feedback on proposed topics for inclusion in the Auckland Water Strategy

 

File No.: CP2018/21096

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide formal feedback on the proposed topics for inclusion in the Auckland Water Strategy.

Whakarāpopototanga matua / Executive summary

2.       Both freshwater and marine environments in Auckland are under pressure from historic under-investment, climate change and rapid growth. The Auckland Plan 2050 identifies the need to proactively adapt to a changing water future and develop long-term solutions.

3.       In response to these challenges, the Environment and Community Committee approved the scope of a strategy for Auckland’s waters at its June 2018 meeting (resolution ENV/2018/78). The strategy will provide strategic direction for the council group to meet the challenges and opportunities for improved management for water in all its forms. It will establish the outcomes needed for Auckland’s waters, as part of implementation of the Auckland Plan.

4.       Staff from across Auckland Council, Watercare and Auckland Transport have started developing the draft Auckland Water Strategy by first identifying Auckland’s water issues.

5.       A comprehensive engagement programme has also commenced. This has included mana whenua engagement through the Mana Whenua Kaitiaki Forum as well as separate workshops with operational kaitiaki.

6.       Staff have also attended workshops with all 21 local boards, the governing body and subject matter experts to present the progress of the strategy, and to introduce key topics to be addressed in the strategy.

7.       A draft discussion document is now being developed. This document will set out the key water topics, and propose a framework for the water strategy, for public feedback. 

8.       This report provides an update on the development of the strategy and requests formal feedback from the local board on the proposed topics for inclusion in the strategy (see Attachment A). A template to guide local board feedback has been included as Attachment B to this report.

9.       Feedback from local boards will be summarised as part of a report to the Environment and Community Committee in December 2018, seeking approval of a water strategy discussion document, ahead of public consultation from February to April 2019.

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      provide feedback on the proposed topics (Attachment A) for inclusion in the Auckland Water Strategy.

b)      note that local board feedback on proposed topics for inclusion in the Auckland Water Strategy will be included in a report to the Environmental and Community Committee in December 2018, seeking approval of the draft Auckland Water Strategy discussion document for public consultation in early 2019.

 

Horopaki / Context

10.     The health of Auckland’s waters is a significant issue. Decades of pressure have had negative impacts on water quality, and on freshwater and marine environments. This pressure will continue to increase if changes are not made to the way that water is valued and managed. Population growth and climate change will further amplify the challenges, with greater demand for water services, and an increased risk of flooding and coastal inundation.

11.     The Auckland Plan notes a key challenge of ‘environmental degradation’ and identifies the need to proactively adapt to a changing water future and develop long-term solutions (focus area five of the Auckland Plan’s environment and cultural heritage outcome). Other focus areas of the Auckland Plan speak to the need to future-proof Auckland’s infrastructure, make sustainable choices, and fully account for past and future impacts of growth.

12.     The Environment and Community Committee agreed to the development of the Auckland Water Strategy at its 12 September 2017 meeting. The committee noted that water is often described and managed in categories, such as stormwater, wastewater and drinking water. An overarching strategy for Auckland’s waters, in all their forms, was identified as a way of ensuring the full range of desired outcomes for water are defined and achieved in an integrated way.

13.     Several drivers give weight to the timely development of this strategy. These include heightened public awareness of water quality risks, and strong support from the public for improvements to water quality through the ten-year budget, central government initiatives (such as the National Policy Statement for Freshwater Management and the Department of Internal Affairs review of three waters outcomes) and the need to update existing strategies due to significant population growth. It also responds to mana whenua aspirations surrounding te mauri o te wai.

14.     Since the strategy’s initiation in September 2017, staff have undertaken preliminary analytical work and engagement across the council group. This includes resolving the intersection of the strategy with the section 17A three waters review, mapping the council group’s current water-related activities, and analysing the public feedback on the proposed Auckland Plan and 10-year budget.

15.     An extensive local board and mana whenua engagement programme has been undertaken. In September and October 2018, staff presented the proposed topics to be addressed through the water strategy to all 21 local boards. Mana whenua have been engaged at both a governance and operational level. The Mana Whenua Kaitiaki Forum provided strategic direction while operational kaitiaki provided direction on the values. Subject matter experts from across the council group, local boards and the governing body have also provided feedback on the key topics.

16.     This report provides a progress update on the development of the strategy, and also provides an opportunity for the local board to provide formal feedback on the proposed topics for inclusion in the strategy (Attachment A).

Tātaritanga me ngā tohutohu / Analysis and advice

Purpose and proposed topics for inclusion in the Auckland Water Strategy

17.     The Auckland Water Strategy will provide strategic direction for the council group in how meet the challenges and opportunities for improved water management. It is expected that the strategy will define the approaches taken around water in other strategies and plans as they are subsequently developed and reviewed.

18.     The proposed topics for inclusion in the Auckland Water Strategy (see Attachment A) were developed through the review of the existing policies and strategies, and through a series of workshops and discussions with staff from Auckland Council family, including Watercare and Auckland Transport.

19.     Attachment A describes the current strategic context, purpose, vision, values, issues, processes and principles that are proposed to inform the development of the discussion document for the draft Auckland Water Strategy.

Request for local board feedback

20.     Further to the workshops held with local boards in September and October 2018, local boards are formally requested to provide feedback on the draft topics for inclusion in the Auckland Water Strategy, ahead of the Environment and Community Committee’s consideration in December 2018. Attachment B provides a template to guide local board feedback.

21.     The draft vision for inclusion in the Auckland Water Strategy is ‘Te mauri o te wai – the life supporting capacity of water – is protected and enhanced’. Local boards are requested to provide feedback on whether this vision is right for the communities they represent.

22.     The draft values for inclusion in the strategy are detailed below. Local boards are requested to provide feedback around whether these values cover the aspects of water that are most important to the boards:

·    ecology

·    water use

·    culture

·    recreation and amenity

·    resilience.

23.     The draft issues to be addressed through the strategy are detailed below. Local boards are requested to provide feedback on whether these categories capture the issues that are of greatest concern to them:

·    cleaning up our waterways

·    meeting future water needs

·    growth in the right places

·    adapting to a changing water future.

24.     The draft processes to be worked on through the strategy are detailed below. Local boards are requested to provide feedback on whether these categories capture the processes that they are most concerned with:

·    creating our water future together

·    setting priorities for investment

·    achieving net benefits for catchments

·    applying a Māori world view.

25.     The draft principles to be included in the strategy are detailed below. Local boards are requested to provide feedback on whether or not they agree with these principles:

·    recognise that water is a taonga

·    work with natural ecosystems

·    deliver catchment scale thinking and action

·    focus on achieving the right-sized solutions with multiple benefits

·    work together to plan and deliver better water quality outcomes

·    look to the future.

26.     As the development of the strategy has progressed, it has become clear that it will need to be developed in stages. Many of the water challenges that have been identified require more analysis and public engagement before a strategy can be agreed. For this reason, the discussion document that is proposed to be released early 2019 will be focused on identifying and agreeing the water issues that Auckland faces within a proposed framework of vision, values and principles. From there, the governing body will be able to review and agree a staged programme that builds on the framework towards a final strategy.

27.     Local board feedback on the draft topics outlined in Attachment B will be summarised as part of the report to the Environment and Community Committee in December 2018, requesting approval of a draft discussion document for public consultation. A further update on the Auckland Water Strategy will be provided to local boards in February 2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

28.     Local boards have a strong interest in improving water quality across the Auckland region and currently fund many local projects focused on restoration of local waterways.

29.     Staff attended a local board chairs’ meeting on 13 November 2017 to introduce the concept of the strategy and expected range of activities arising from the strategy. Board chairs indicated their interest in continued involvement.

30.     Staff presented the scope, summary and the progress on the strategy’s development to all 21 local boards between 30 August 2018 and 23 October 2018. Key themes in the feedback provided by local boards at these workshops included the need to:

·    acknowledge water as being a precious commodity that needs to be preserved as the population grows

·    increase the focus on the health of Auckland’s harbours

·    identify future drinking water sources

·    educate people around resilience, water usage, and the impacts of their activities on the environment

·    strengthen regulation and compliance to protect waterways.

31.     This report presents the proposed topics for inclusion in the Auckland Water Strategy, and seeks a formal feedback from the local board ahead of Environment and Community Committee approval of a discussion document in December 2018 for public consultation in early 2019. Key questions to guide local board feedback have been included as Attachment B.

Tauākī whakaaweawe Māori / Māori impact statement

32.     Mauri (life force) is a fundamental concept of the Māori world view. The state of mauri is an indicator of overall environmental, cultural and social wellbeing. All water sources have an inherent mauri that can be diminished or enhanced.

33.     Enhancing the mauri of waterways is of key significance to mana whenua in their role as kaitiaki of Auckland’s waters. Early engagement with mana whenua to promote kaitiakitanga and embed mana whenua values into this work will be critical to the success of the actions outlined in this report.

34.     The development of the Auckland Water Strategy has been guided by the strategic advice provided by the Mana Whenua Kaitiaki Governance Forum. The forum has determined it will provide its own strategic advice, to ensure that core mana whenua principles and values are given the attention they need. The forum requested that one of their members be included on the governance group for the development of the strategy. This has been achieved with the Auckland’s Water Political Reference Group, and recognises the longstanding whakaaro and kōrero that mana whenua have provided on this kaupapa.

 

Ngā ritenga ā-pūtea / Financial implications

35.     The budget to develop the Auckland Water Strategy was included as part of the Long-term Plan 2018-2028. This budget covers operational expenses, primarily staff time, and will be used to support public engagement.

36.     The budget required to deliver any actions arising from the strategy will be sought through the Long-term Plan 2021-2031 process. 

 

Ngā raru tūpono / Risks

37.     An initial risk assessment for the programme has been carried out, as shown in Table 1 below.      

 

Table 1: Auckland Water Strategy work programme risks and proposed mitigations

Risk type

Risk description

Consequence description

Rating

(High-Medium-Low)

Mitigation/Control

Scope expansion

Water is a broad subject, and the level of detail and number of topics to cover can grow and change rapidly

Unable to deliver to time and cost

Medium

Guidance from the Political Reference Group and Executive Steering Group

Central government changes to legislation and policy

There are several central government work programmes focusing on water underway such as the Department of Internal Affairs Three Waters review and the Office of the Auditor Generals Water Programme. The strategy will need to adapt to any changes in direction from central government.

Unable to deliver to time and cost

Medium

Anticipate where possible, communication plans to include government stakeholders

Inconsistent practices and adoption of the strategy

The strategy is not adopted and reflected in the plans of the operational and delivery organisations of the council group

Outcomes of the strategy are not delivered, substantive actions to deliver the strategy are not undertaken

Medium

Ensure that the delivery teams of the council group are engaged in the development of the strategy

 

Ngā koringa ā-muri / Next steps

38.     The next steps in the development of the Auckland Water Strategy have been outlined in Table 2:


 

 

Table 2. Timeframes for the development of the Auckland Water Strategy

Activity

Expected timeframe

Formal local board feedback sought on proposed topics of the Auckland Water Strategy for the discussion document

November 2018

Internal discussions on the topics for inclusion in the draft discussion document, and presentations to the Watercare and Auckland Transport boards

November-December 2018

Draft discussion document reported to Environment and Community Committee for approval ahead of public consultation

December 2018

Public consultation on the Auckland Water Strategy discussion document

February-April 2019

Public engagement feedback presented to elected members

April 2019

Draft options for the finalisation of the Auckland Water Strategy, and associated work programmes to be presented to the Environment and Community Committee

June 2019

 

39.     Local boards will receive a further update on the Auckland Water Strategy in February 2019.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Proposed topics for inclusion in the Auckland Water Strategy

243

b

Local board feedback template for proposed topics for inclusion in the Auckland Water Strategy

251

     

Ngā kaihaina / Signatories

Authors

Andrew Chin – Auckland Waters Portfolio Manager

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Louise Mason - GM Local Board Services

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


 


 


 


 


 


 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


 


 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 

Urgent Decision relating to New private way name in the subdivision at 265 and 267 Portage Road, Mangere

 

File No.: CP2018/19905

 

  

 

Purpose

1.       To notify the Māngere-Ōtāhuhu Local Board of a decision made under the Local Board’s urgent decision-making process for new private way name in the subdivision at 265 and 267 Portage Road, Mangere.

 

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      notes the urgent decision relating to the naming of a new private way to Te Hiko Way in the subdivision at 265 and 267 Portage Road, Mangere by Harinder Singh Saini and Mohammed Zarik Tanveer.

 

 

Attachments

No.

Title

Page

a

Urgent Decision for subdivision at 265 and 267 Portage Road, Mangere

257

    

Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


 


 


 


 


 


 


 


 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 

Governance Forward Work Calendar

 

File No.: CP2018/18039

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To present the Māngere-Ōtāhuhu Local Board with its updated governance forward work calendar.

Whakarāpopototanga matua / Executive summary

2.       The governance forward work calendar for the Māngere-Ōtāhuhu Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

 

3.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

 

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      notes the Governance Forward Work Calendar.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Governance forward work calendar

269

     

Ngā kaihaina / Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 

Māngere-Ōtāhuhu Local Board Workshop Notes

 

File No.: CP2018/18042

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       Attached are the notes for the Māngere-Ōtāhuhu Local Board workshops held on 3, 10, 17 and 24 October 2018.

 

 

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      receive the workshop notes from the workshops held on 3, 10, 17  and 24 October 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

3 October workshop notes

273

b

10 October workshop notes

275

c

17 October workshop notes

277

d

24 October workshop notes

279

     

Ngā kaihaina / Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 

    

    

 



[1] Awareness of and attitudes towards voting in the 2016 Auckland Council elections, by Auckland Council, Citizen Insight and Engagement, 2017. Available on http://www.knowledgeauckland.org.nz/publication/?mid=1657&DocumentType=1&

[2] Frequently Asked Questions on i-voting, https://e-estonia.com/wp-content/uploads/faq-a4-v02-i-voting-1.pdf

[3] Report of the Electoral Commission on the 2017 General Election: Provided in accordance with section 8(1) of the Electoral Act 1993 (April 2018) p.13

[4] The proportion of DC funding differs for different projects i.e. reserve acquisitions are primarily DC funded whereas transport projects have a mix of general rates, NZTA and DC funding.  Lower DC funding for parks would reduce capex by a similar amount.  Lower DC funding for transport would remove projects of a higher value as we would lose access to the associated NZTA funding.

[5] The term ‘rough order of cost’ is a technical term that refers to the initial of cost estimate provided by Auckland Transport. The rough order of cost should also be able to confirm the feasibility (or not) of a project. Auckland Transport carries the cost of providing a rough order of cost.

 

[6] The term ‘detailed design’ is a technical term that refers to the second phase of investigating a LBTCF project. After a rough order of cost has been accepted, a local board that wishes to pursue a project then authorises release of money from the LBTCF to fund the detailed design process that culminates in a final cost estimate being provided to the local board

[7] The term ‘firm cost estimate’ is a technical term that refers to the final estimate provided before construction is authorised by the Local Board.