Māngere-Ōtāhuhu Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Māngere-Ōtāhuhu Local Board held in the Māngere-Ōtāhuhu Local Board Office, Shop 17B, 93 Bader Drive, Māngere on Wednesday, 21 November 2018 at 5.00pm.

 

present

 

Chairperson

Lemauga Lydia Sosene

 

Deputy Chairperson

Togiatolu Walter Togiamua (until 7.07pm)

 

Members

Carrol Elliott, JP

 

 

Makalita Kolo

 

 

Tafafuna’i Tasi Lauese, QSM, JP (until 7.07pm)

 

 

Christine O'Brien

 

 

ABSENT

 

 

Tauanu’u Nick Bakulich

 

 

 

 

 

 


Māngere-Ōtāhuhu Local Board

21 November 2018

 

 

 

1          Welcome

 

Member Tafafuna’i Tasi Lauese led the meeting in prayer.

 

2          Apologies

  

Resolution number MO/2018/183

MOVED by Chairperson L Sosene, seconded by Member C Elliott:  

That the Māngere-Ōtāhuhu Local Board:

a)        accept the apology from Member Bakulich for absence.

 

CARRIED

 

Note: Cr Collins and Cr Filipaina  put their apologies in for absence.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number MO/2018/184

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:  

That the Māngere-Ōtāhuhu Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 17 October 2018, including the confidential section, as a true and correct record.

 

CARRIED

           

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

·                     NZ Book Council Writers in Communities programme

Ø    5 books created by students and launched last night

Ø    Schools – staff, students, parents: Ōtāhuhu Primary, St Josephs Primary, Ōtāhuhu Intermediate, Panama Road School & Fairburn Primary School.

Ø    Writers Daren Kamali, Zechariah Soakai, Vasanti Unka, Melinda Szymanik & Sue Copsey.

Ø    Organisers and supporters, NZ Book Council, National Library and Ministry of Education.

·                     Ōtāhuhu Schools who have raised money for anti-Polio work through Rotary Purple Days: Ōtāhuhu Primary; Fairburn; St Joseph’s; Panama Road.

·                     Ōtāhuhu RSA - for a moving Armistice Day centenary ceremony at the Ōtāhuhu Cemetery.

·                     Iosefo Lam Sam & Misikupa Gasu, Ōtāhuhu College – named in the Samoan Barbarians U18 7s training squad to compete at the World School 7s in mid-December

·               Sonia Shah and Sefa Uaisele, the first Ōtāhuhu College students to be selected for the Rotary National Science and Technology Forum 2019.

·               Shaneel Lal, Ōtāhuhu College, Manukau East Youth MP 2019 and Ashley Vaotuua, McAuley High School, Manukau East Youth MP Alternate 2019.

·               Organisers of the inaugural South Auckland Writers Festival, Words Will Work, held at the end of October in Mangere East.

·               Waicare Envirocare Awards – Silver Award to Otahuhu Kindergarden.

·               Manukau Outrigger Canoe Club 30th Year Anniversary.

·               Nui Commuinity Laungage week.

·               Mangere Youth MP.

·               Dwali celebration.

·               Thirsty Liquior Store in Vine Street has been closed.

·               Pacific Aotea Summit.

·               Fijian Community Seven Sports tournament.

·               Housing Initiative HLC – community reference group has been set up.

·               Closeure of Old Mangere Bridge.

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation - Tamaki Estuary Environmental Forum

 

This deputation has been moved to 12 December as the presenters were not able to attend this meeting.

 

 

8.2

Deputation - Alcohol Licensing Update

 

Resolution number MO/2018/185

MOVED by Chairperson L Sosene, seconded by Member C Elliott:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive the presentation and thanks Glen McCutcheon, Trevor Wilson and Grant Hewison for their attendance. 

 

CARRIED

 

8.3

Deputation - Manukau Beautification Charitable Trust

 

The presentation was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number MO/2018/186

MOVED by Chairperson L Sosene, seconded by Member C O'Brien:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive the presentation and thank Graeme Bakker and Barbara Carney for their attendance. 

CARRIED

 

Attachments

a     21 November 2018 Mangere-Otahuhu Local Board Item 8.3 Manukau Beautification Trust presentation

 

9          Public Forum

 

9.1

Public Forum - Keys Down Real Talk: Anti Drink-Driving Campaign

 

Resolution number MO/2018/187

MOVED by Chairperson L Sosene, seconded by Member C O'Brien:  

That Māngere-Ōtāhuhu Local Board:

a)         thank Noma Sio-Faiumu and Sophie Hoult  for their attendance.

 

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Governing Body Member Update

 

Cr Filipaina’s report was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number MO/2018/188

MOVED by Chairperson L Sosene, seconded by Member C Elliott:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive the written report from Cr Alf Filipaina.

CARRIED

 

Attachments

a     21 November 2018 Mangere-Otahuhu Local Board Item 11 Cr Alf Filipaina report  

 

 

12

Local Board Leads and Appointments Report

 

Member O’Brien report was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive the verbal and written updates from the local board members.

 

 

Attachments

a     21 November 2018 Mangere-Otahuhu Local Board Item 12 Member O'Brien report

 

 

13

Chairpersons Report and Announcements

 

Resolution number MO/2018/189

MOVED by Chairperson L Sosene, seconded by Member C Elliott:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive the verbal update of the local board Chair.

CARRIED

 

 

14

Local board resolution responses and information report

 

The Regional Facilities First Quarter Report was tabled at the meeting.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number MO/2018/190

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:  

That the Māngere-Ōtāhuhu Local Board:

a)      notes the Regional Facilities Auckland Fourth Quarter Report and receives the Regional Facilities First Quarter Report, tabled at the meeting.

 

CARRIED

 

Attachments

a     21 November 2018 Mangere-Otahuhu Local Board Item 14 Regional Facilities First Quarter Report

 

 

15

Trial of online voting at the 2019 local elections

 

Resolution number MO/2018/191

MOVED by Chairperson L Sosene, seconded by Member M Kolo:  

That the Māngere-Ōtāhuhu Local Board:

a)         notes that Auckland Council has entered into a collaborative agreement with eight other councils to work together towards an online voting trial for the 2019 local body elections.

b)      endorses the trial of online voting as tool to enable local democracy, noting that postal voting is still an option for all voters.

c)      endorses the principle of including voters in the trial that are most disproportionately impacted in their ability to participate with the sole postal method.

d)      endorses the online voting subset including a combination of geographical areas at a local board level and overseas voters and people with a disability.

e)      notes that the number of local boards involved in the trial will be determined by the size of the subset, yet to be confirmed by the Minister of Local Government, and the representativeness of the local board areas combined to the overall voting population.

f)       recommends that voters in the Māngere-Ōtāhuhu Local Board be considered for the online voting trial.  

CARRIED

 

 

16

Local government elections 2019 – order of names on voting documents

 

Resolution number MO/2018/192

MOVED by Chairperson L Sosene, seconded by Member C Elliott:  

That the Māngere-Ōtāhuhu Local Board:

a)      recommend to the Governing Body that candidate names on voting documents should be arranged in alphabetical order of surname.

 

CARRIED

 

17

Draft Contributions Policy

 

Resolution number MO/2018/193

MOVED by Chairperson L Sosene, seconded by Member C O'Brien:  

That the Māngere-Ōtāhuhu Local Board:

a)         support increasing the cost of development contributions to enable growth related infrastructure.

b)         endorse the changes in demand factors to reflect the expected demand the development will have on public infrastructure, ensuring the sharing of costs between development types is equitable.

c)         support extending the timeframe for payment of development contributions, since the developer does not receive profit when the consent is issued and should be paid through a phasing system in alignment with the development.

d)         agrees that Auckland Council needs to account for any shortfall that may be incurred by extending the timeframe for payment and implement mechanisms to address non-payment contributions as this is a risk to Auckland Council and local rate payers.

e)         endorse the proposal to create new funding areas for transport and stormwater and change funding areas for reserves.

f)          support creating a new student accommodation unit category for student accommodation administered by schools and universities and reducing the demand factors in recognition of the fact that these types of development that are located near or at the schools and universities have a lower demand on transport and open space infrastructure.

g)         support definition changes to align with the Auckland Unitary Plan and avoid customer confusion.

h)         support reduced development contribution costs on Māori developments such as marae and papakāinga housing and:

a new development type definition for these kinds of development could be developed to facilitate this outcome. This needs to differentiate between these kinds of development and commercial projects undertaken by iwi organisations.

i)          support the Māori Cultural Initiatives Fund is resourced to support the needs of Māori development.

j)          asks that with significant growth taking place in the local area, 10% of the development contributions from the area be invested back locally. 

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

18

Auckland Transport October 2018 update to the Māngere-Ōtāhuhu Local Board

 

Resolution number MO/2018/194

MOVED by Chairperson L Sosene, seconded by Member C Elliott:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive the Auckland Transport October 2018 update report.

b)      request that the bus companies contracted by Auckland Transport be given strong direction that bus drivers display slower safer more considerate driving  behaviour.

c)      request that a meeting be arranged with AT’s lead officer for Public Transport Services to discuss issues raised  (18 b) in more detail.

CARRIED

 

 

19

New road name in the subdivision at 89A Naylors Drive, Māngere by Imperial Homes Ltd

 

Resolution number MO/2018/195

MOVED by Chairperson L Sosene, seconded by Member M Kolo:  

That the Māngere-Ōtāhuhu Local Board

a)      approve the new road name “Ngā Waka Place”  for the new public road in the subdivision at 89A Naylors Drive, Mangere, in accordance with section 319(1)(j) of the Local Government Act 1974.

CARRIED

 

 

20

Healthy Environments Events Principles - Mangere Otahuhu

 

Resolution number MO/2018/196

MOVED by Chairperson L Sosene, seconded by Member C Elliott:  

That the Māngere-Ōtāhuhu Local Board:

a)      adopt the Healthy Environments Events Principles in Attachment A and A Guide to Creating a Healthy Environments Event in Attachment B for use at Auckland Council funded or delivered events in the Mangere-Otahuhu Local Board area commencing in the 2018/2019 events season.

b)      endorse Leisure Centres, Community Leases and Community Places as priority areas for the Healthy Environments approach and request Healthy Families Manukau Manurewa-Papakura to work with these departments to investigate how they can become healthier environments.

c)      requests that the work on promoting healthy environments also include reference to “drug free” environments along with “smoke and alcohol free”.

CARRIED

 

 

 

 

 

 

 

 

 

21

Auckland Council's Quarterly Performance Report: Māngere-Ōtāhuhu Local Board Quarter 1

 

Resolution number MO/2018/197

MOVED by Chairperson L Sosene, seconded by Member M Kolo:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive the performance report for the financial quarter ending 30 September 2018.

b)      approve $5,000 from the local board’s community response fund to support the local board’s Maori responsiveness initiatives identified in Improving Maori input into Local Board decision making work programme, and update Arts Community and Recreation work programme.

c)      requests an urgent update on the status of the Piki Thompson flagpole and asks staff for delivery in time for the 2019 ANZAC day.

d)      requests officers for an urgent update on work item #1063 CAB – Māngere- Ōtāhuhu.

Social Procurement

e)      requests that departments responsible for delivery of local board work programmes use a social procurement approach.

f)       requests that departments provide updates to this local board on social procurement progress and achievement in the quarterly performance reports.

g)      requests that the Community Facilities department reports to this local board on progress and achievement against social procurement measures that were established for the RIMA contract area and this local board area at the outset of Project 17 - the community facilities and parks maintenance contracts.

h)      asks that Auckland Council take social procurement seriously and show leadership, noting that Auckland Transport employs staff to specifically focus on implementing social procurement.

i)       seeks a report from the Procurement team clarifying how public spending on forthcoming significant projects will enable clear social objectives to be met in this local board area and the south – with consideration of the rapid transit network from Airport to Botany, Airport to CBD, Mill Road, AMETI, Project Streetscapes and the Central Interceptor.

j)       seeks written assurance that Auckland Council has standard social procurement expectations in contracts, and doesn’t approach social procurement on a random basis.

 

CARRIED

 

Note: Item 31 be considered after Item 21.

 

 

 

 

 

 

 

 

 

 

 

22

Blake Road Reserve Development Plan

 

Resolution number MO/2018/198

MOVED by Chairperson L Sosene, seconded by Member C Elliott:  

That the Māngere-Ōtāhuhu Local Board:

a)      adopts the Blake Road Reserve Development Plan (Attachment A).

b)      allocates $3,000 LDI Opex for Community Facilities to develop a detailed concept design and implementation plan for the park, to come from the local board’s Community Response Fund.

CARRIED

 

 

23

Community-led response to alcohol licensing update - November 2018

 

Resolution number MO/2018/199

MOVED by Chairperson L Sosene, seconded by Member C Elliott:  

That the Māngere-Ōtāhuhu Local Board:

a)         defer this item to the 12 December 2018 meeting.

 

CARRIED

 

 

24

Auckland Regional Pest Management Plan consultation feedback and recommended changes

 

Resolution number MO/2018/200

MOVED by Chairperson L Sosene, seconded by Member M Kolo:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive a summary of consultation feedback from Māngere-Ōtāhuhu Local Board residents on the Proposed Auckland Regional Pest Management Plan.

b)      gives the following points as feedback on the recommended changes to the Proposed Regional Pest Management Plan based on consultation feedback:

i)       the board supports the proposed changes.

ii)      requests that use of the regional targeted rate for pest management in local areas is applied in consultation with local boards

iii)     the board asks that three locations – Ambury Regional Park, Pūkaki Crater and Ōtuataua Stonefields be given priority in the plan implementation. The areas are of importance to the wider Auckland community and of significance to mana whenua.

iv)     notes a further comment that only feral cats are to be considered as pests – those that have not interacted with human habitation. The general concern otherwise raised is to do with issue of stray cats.

CARRIED

 

 

 

 

 

 

 

 

25

Healthy Homes Standards - Māngere-Ōtāhuhu Local Board submission

 

Resolution number MO/2018/201

MOVED by Chairperson L Sosene, seconded by Member C O'Brien:  

That the Māngere-Ōtāhuhu Local Board:

a)      endorses its input to the council’s submission to Government on proposed Healthy Homes Standards (Attachment A).

 

CARRIED

 

 

26

Feedback on proposed topics for inclusion in the Auckland Water Strategy

 

The Auckland Water Strategy feedback was tabled at the meeting (Attachment A) and the additional feedback under recommendation c) was sent to board members for approval (Attachment B). A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number MO/2018/202

MOVED by Chairperson L Sosene, seconded by Member C O'Brien:  

That the Māngere-Ōtāhuhu Local Board:

a)      provide feedback on the proposed topics (Attachment A) for inclusion in the Auckland Water Strategy

b)      note that local board feedback on proposed topics for inclusion in the Auckland Water Strategy will be included in a report to the Environmental and Community Committee in December 2018, seeking approval of the draft Auckland Water Strategy discussion document for public consultation in early 2019.

c)      may add additional feedback  once it has had time to consider the recently released document Local government position statement on three waters by Local Government New Zealand Zone 1; and any additional comments  will be sent to the relevant officer for inclusion.

 

CARRIED

 

Attachments

a     21 November 2018 Mangere-Otahuhu Local Board Auckland Water Strategy feedback

b     21 November 2018 Mangere-Otahuhu Local Board Additional feedback on the Local Government position statement on three waters

 

 

27

Urgent Decision relating to New private way name in the subdivision at 265 and 267 Portage Road, Mangere

 

Resolution number MO/2018/203

MOVED by Chairperson L Sosene, seconded by Member C Elliott:  

That the Māngere-Ōtāhuhu Local Board:

a)      notes the urgent decision on 11 October 2018 relating to the naming of a new private way to Te Hiko Way in the subdivision at 265 and 267 Portage Road, Mangere by Harinder Singh Saini and Mohammed Zarik Tanveer.

 

CARRIED

 

 

 

 

28

Governance Forward Work Calendar

 

Resolution number MO/2018/204

MOVED by Chairperson L Sosene, seconded by Member C O'Brien:  

That the Māngere-Ōtāhuhu Local Board:

a)      notes the Governance Forward Work Calendar.

 

CARRIED

 

 

29

Māngere-Ōtāhuhu Local Board Workshop Notes

 

Resolution number MO/2018/205

MOVED by Chairperson L Sosene, seconded by Member C Elliott:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive the workshop notes from the workshops held on 3, 10, 17  and 24 October 2018.

 

CARRIED

  

30        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 31

Draft Old School Reserve Plan for public consultation

 

 

 

Resolution number MO/2018/206

MOVED by Chairperson L Sosene, seconded by Member C O'Brien:  

That the Māngere-Ōtāhuhu Local Board:

a)      approve the public notification of the draft Old School Reserve Concept Plan for submissions.

b)      form a hearings panel comprising Member Togiamua and Member Elliott (alternate Member Bakulich) of the local board to hear submissions on the draft Old School Reserve Concept Plan (if any).

c)      approve the public notification of the local board’s intention to grant a Licence to Occupy to the Cook Island Development Agency New Zealand, to accommodate its activities for a period of five (5) years.

d)      form a hearings panel comprising of Member Togiamua and Member Elliott (alternate Member Bakulich) of the local board to hear submissions on the intention to grant a Licence to Occupy to the Cook Island Development Agency New Zealand (if any).

e)      approve the public notification of the local board’s intention to grant a community lease to Tavaesina Trust on the same terms and conditions as the current community lease held by the group.

f)       form a hearings panel comprising Member Togiamua and Member Elliott (alternate Member Bakulich) of the local board to hear submissions on the intention to grant a community lease to Tavaesina Trust (if any).

CARRIED

Note: Item 31 was considered after Item 21.

32

Urgent Decision relating to the Mangere Mountain Education Trust

 

 

 

Resolution number MO/2018/207

MOVED by Chairperson L Sosene, seconded by Member M Kolo:  

That the Māngere-Ōtāhuhu Local Board:

a)         notes the urgent decision on 14 November 2018:

 

That the Chair and Deputy Chair of the Māngere-Ōtāhuhu Local Board:

a)        approve the release of $94,000 of the $300,000 annual operating grant for 2018/19 to the Mangere Mountain Education Trust (MMET) urgently.

b)        Note that the process of MMET meeting a set of internal control standards developed by Auckland Council’s Internal Audit department is underway.

c)        Agree that the Māngere-Ōtāhuhu Local Board will consider the release of the remaining $206,000 in March 2019, along with an update set of Key Performance Indicators.

d)        Request members of MMET’s board to update the Māngere-Ōtāhuhu Local Board on a quarterly basis, with the first update to take place in February.

 CARRIED

 

 

 

Member Kolo closed the meeting in prayer.

 

9.10pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Māngere-Ōtāhuhu Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................