Maungakiekie-Tāmaki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Maungakiekie-Tāmaki Local Board held in the Onehunga Community Centre, , 83 Church Street, , Onehunga on Tuesday, 27 November 2018 at 4:00pm.

 

present

 

Chairperson

Chris Makoare

 

Deputy Chairperson

Debbie Burrows

 

Members

Don Allan

at 4.47pm

 

Bernie Diver

 

 

Nerissa Henry

 

 

Maria Meredith

 

 

Alan Verrall

 

 

 

 

 

 

 

ALSO PRESENT

 

 

Cr Josephine Bartley

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Maungakiekie-Tāmaki Local Board

27 November 2018

 

 

1          Welcome

 

The Chair opened the meeting and welcomed everyone present.

 

2          Apologies

  

Resolution number MT/2018/171

MOVED by Chairperson C Makoare, seconded by Member B Diver:  

That the Maungakiekie-Tāmaki Local Board:

a)         accept the apology of Member D Allan for lateness.

CARRIED

 

3          Declaration of Interest

 

Chairperson C Makoare declared an interest in Item 14, Maungakiekie-Tamaki Local Grants Round Two 2018/2019 grant allocations, LG1911-223 Parenting Place and both Chairperson C Makoare and Member N Henry declared an interest in LG1911-212 Tamaki Community Development Trust.

 

4          Confirmation of Minutes

 

Resolution number MT/2018/172

MOVED by Chairperson C Makoare, seconded by Member MM Meredith:  

That the Maungakiekie-Tāmaki Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 23 October 2018, including the confidential section, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Mr Tom Nathan

 

Resolution number MT/2018/173

MOVED by Chairperson C Makoare, seconded by Member A Verrall:  

That the Maungakiekie-Tāmaki Local Board:

a)         congratulate Mr Tom Nathan on his retirement from Manukua Rovers. Mr Nathan was acknowledged from the club for his long-standing service to waka ama.

CARRIED

6.2

Head Girl & Head Boy of Tamaki College

 

Resolution number MT/2018/174

MOVED by Chairperson C Makoare, seconded by Member A Verrall:  

That the Maungakiekie-Tāmaki Local Board:

a)         would like to congratulate the 2019 head girl, Maiakawanakaulani Roos, and head boy, Uili Tumanuvao at Tamaki College.

CARRIED

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Papaya Stories - Silent Disco Citywalk

 

Resolution number MT/2018/175

MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows:  

That the Maungakiekie-Tāmaki Local Board:

a)      Thank Yana Papaya for her attendance.

CARRIED

 

9          Public Forum

 

9.1

Nicholas Lee - Safer Streets in Onehunga

 

Nicholas Lee presented to the board on safety issues around Onehunga with pedestrians and cyclists and discussed the possibility of the Safer Streets Programme with Auckland Transport.

 

Resolution number MT/2018/176

MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows:  

That the Maungakiekie-Tāmaki Local Board:

a)      thank Nicholas Lee for his attendance.

CARRIED

 

9.2

Richard Van Rybach - Panmure Squash Club

 

Richard van Rybach, director of Panmure Squash Club, addressed the board regarding the lease of the facility.

 

Resolution number MT/2018/177

MOVED by Chairperson C Makoare, seconded by Member A Verrall:  

That the Maungakiekie-Tāmaki Local Board:

a)         thank Richard Rybach for his attendance.

CARRIED

 

9.3

Chris Lysaght - Tamaki Pathways

 

Chris Lysaght addressed the board regarding the current extension of the Tamaki pathway, and expressed his support and appreciation for what the board is doing in the Wai-o-taiki area.

 

Resolution number MT/2018/178

MOVED by Chairperson C Makoare, seconded by Member MM Meredith:  

That the Maungakiekie-Tāmaki Local Board:

a)      thank Chris Lysaght for his attendance.

CARRIED

 

 

 

 

 

Note:      item 14 taken after item 9

 

14

Proposed New Community Facilities lease to Panmure Squash Rackets Club Incorporated

 

Resolution number MT/2018/182

MOVED by Chairperson C Makoare, seconded by Member A Verrall:  

That the Maungakiekie-Tāmaki Local Board:

a)     approve a new community lease to Panmure Squash Rackets Club Incorporated at 44 Lagoon Drive, Panmure, legally described as Part Allotment 64, Allotment 45, Allotment 79 and Part Allotment 78, Section 2 Village of Panmure, for the part of the building being 180 m2 (more or less) it occupies at Domain Reserve, on the following terms and conditions:

i)          term – one term of five years commencing 1 December 2018; 

ii)         rent – $1.00 plus GST per annum; 

iii)        maintenance fee - $1000.00 plus GST per annum; 

iv)        council will undertake on-going maintenance of the exterior and structural condition of the building; 

v)         the club to repair all the wall and playing surfaces of the squash courts; 

vi)        the club to maintain all of the interior of the building including squash playing areas;

vii)       the club unequivocally accepts the current condition of the building without further recourse to council for assistance to remedy building defects and repairs; 

viii)      a Community Outcomes Plan to be agreed with the club to be attached as a schedule to the new lease;

ix)        an early termination clause allowing council, in its sole discretion, to terminate the lease at any time by giving the club not less than six (6) months’ written notice;

x)            all other terms and conditions to be in accordance with the Auckland Council Community Occupancy Guidelines July 2012;

b)     the arrears owing under the current lease to be backdated to the end of March 2016 which amounts to $23,475; and the rent from April 2016 to present date be charged at $1 per annum; 

c)     the board use $6,000 from Community Response Fund and $17,477 from Parks Response Fund to write off the arrears owed by the club which totals $23,477.00. 

CARRIED

 

Note:   Meeting adjourned 4.40pm and reconvened 4.41pm.

Member B Diver left the room at 4.45pm and returned at 4.50pm

Member D Allan joined the meeting at 4.47pm


 

 

15

Allocation of Local Board Transport Capital Fund towards the Tamaki Path Project

 

Resolution number MT/2018/183

MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows:  

That the Maungakiekie-Tāmaki Local Board:

a)      revoke clause E of resolution MT/2017/30:

e.   place on hold the path proposed for section B - Point England Reserve coastal Local Path (from end of new Omaru Bridge to Kotae Road and Kiano Place) at this time in response to objection from local residents.

b)      approve the allocation of $320,000 from the local board transport capital fund to complete the link from Omaru Creek to Kiano Place, providing connection for the Tāmaki Path after the bridge;

c)      approve the allocation of $60,000 from the local board transport capital fund to investigate, consult, consent and provide a fixed cost estimate to allow the board to make a final decision on the link to Kotae Rd

d)      note the board’s disappointment that the project was not being funded from the greenways fund, and the board may have made a different decision if they were aware.

CARRIED

 

 

Note: Item 10 taken after item 15

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Governing Body Member's Update

 

A document was tabled for this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number MT/2018/179

MOVED by Chairperson C Makoare, seconded by Member MM Meredith:  

That the Maungakiekie-Tāmaki Local Board:

a)      receive the Governing Body Member’s update.

CARRIED

 

Attachments

a     Governing Body Member's Report

 

 

12

Chairperson's Report

 

Resolution number MT/2018/180

MOVED by Chairperson C Makoare, seconded by Member B Diver:  

That the Maungakiekie-Tāmaki Local Board:

a)         receive the Chairperson’s report.

CARRIED

 

 

13

Board Member's Report

 

Resolution number MT/2018/181

MOVED by Chairperson C Makoare, seconded by Member D Allan:  

That the Maungakiekie-Tāmaki Local Board:

a)      receive the verbal report from Deputy Chair D Burrows, Member D Allan, Member M Meredith.

CARRIED

 

Note:      Item 16 taken after item 13

 

Note:      Chairperson C Makoare vacated the Chair for Item 16 and Deputy Chairperson D Burrows chaired.

 

 

16

Maungakiekie-Tamaki Local Grants Round Two 2018/2019 grant allocations

 

Resolution number MT/2018/184

MOVED by Deputy Chairperson D Burrows, seconded by Member B Diver:  

That the Maungakiekie-Tāmaki Local Board:

a)      approve the application listed below to the amount in Column D for community funding  in the Maungakiekie-Tāmaki Local Grant Round Two 2018/2019:

Application ID

Organisation

Requesting funding for

Column D

Comments

LG1911-205

The Operating Theatre Trust, trading as Tim Bray Productions

Towards the cost of tickets and bus transport.

$2,716.00

 

LG1911-215

Mount Wellington Playcentre

Toward operations costs for the Mt Wellington playgroup.

$2,000.00

 

LG1911-218

KidsCan Charitable Trust

Towards the purchase of raincoats for children in schools in the local board area.

$2,000.00

 

LG1911-223

Parenting Place

Towards programme subsidies for participants, volunteer expenses, course manuals and co-ordinator expenses.

$2,000.00

 

*Chris Makoare declared a conflict of interest for this item

LG1911-224

Kāhui Tū Kaha

Towards costs for the Oranga wellbeing and lifestyle programme.

$2,000.00

 

LG1911-225

Youthline Auckland Charitable Trust

Towards a contribution for the Youthline helpline cost.

$2,500.00

 

LG1911-227

Country Magic and Friends Club Incorporated

Towards costs for the “Elvis in Polynesia” event.

$6,097.00

 

LG1911-228

Shakti Asian Women's Centre Incorporated.

Towards costs for the family violence awareness workshops for new migrants.

$3,200.00

 

LG1911-229

Ellerslie Toy Library

Towards the purchase of technology that would enable the toy library to go paperless.

$874.00

 

Total

 

 

$23,387.00

 

 

CARRIED

 

 

MOVED by Deputy Chairperson D Burrows, seconded by Member B Diver:  

That the Maungakiekie-Tāmaki Local Board:

b)         decline the applications listed below for community funding in the Maungakiekie-Tāmaki Local Grant Round Two 2018/2019:

Application ID

Organisation

Requesting funding for

Comments

LG1911-203

The Synergy Project Trust

Towards the Oranga Family Christmas festival costs.

 

LG1911-214

Auckland Regional Migrant Services Charitable Trust

Towards transport costs for the safari multicultural playgroup project

 

LG1911-220

Panmure Business Association

Towards management event costs for the Panmure Basin Fun Day.

 

LG1911-226

Chinese Conservation Education Trust

Towards transport costs and refreshments for the New Zealand Chinese environment education programme.

 

LG1911-230

Alcohol Healthwatch Trust

Towards costs associated with conducting a compliance audit of off-licence premises.

 

 

 

 

MOVED by Member MM Meredith, seconded by Member A Verrall an amendment to remove an application from consideration under clause b):  

That the Maungakiekie-Tāmaki Local Board:

c)    reconsider the LG1911-212 Tamaki Community Development Trust application for community funding.

 

Note:   After discussion the amendment was withdrawn.

 

 

 

Note:   changes to the original motion, adding new clause c), were made with the agreement of the mover and seconder.

 

Resolution number MT/2018/185

MOVED by Deputy Chairperson D Burrows, seconded by Member B Diver:  

That the Maungakiekie-Tāmaki Local Board:

b)         decline the applications listed below for community funding in the Maungakiekie-Tāmaki Local Grant Round Two 2018/2019:

Application ID

Organisation

Requesting funding for

Comments

LG1911-203

The Synergy Project Trust

Towards the Oranga Family Christmas festival costs.

 

LG1911-214

Auckland Regional Migrant Services Charitable Trust

Towards transport costs for the safari multicultural playgroup project

 

LG1911-220

Panmure Business Association

Towards management event costs for the Panmure Basin Fun Day.

 

LG1911-226

Chinese Conservation Education Trust

Towards transport costs and refreshments for the New Zealand Chinese environment education programme.

 

LG1911-230

Alcohol Healthwatch Trust

Towards costs associated with conducting a compliance audit of off-licence premises.

 

 

c)         defer the application listed below for community funding  in the Maungakiekie-Tāmaki Local Grant Round Two 2018/2019 to the next local board business meeting:

LG1911-212

Tamaki Community Development Trust

Towards counselling, transport, food and prizes for programme costs for vulnerable families.

*Chris Makoare & Nerissa Henry declared a conflict of interest for this item

 

CARRIED

 

Note:   Deputy Chairperson D Burrows vacated the Chair and Chairperson C Makoare returned to the Chair.

 

17

Trial of Online Voting at the 2019 Local Elections

 

Resolution number MT/2018/186

MOVED by Chairperson C Makoare, seconded by Member N Henry:  

That the Maungakiekie-Tāmaki Local Board:

a)      notes that Auckland Council has entered into a collaborative agreement with eight other councils to work together towards an online voting trial for the 2019 local body elections;

b)      endorses the trial of online voting as a tool to enable local democracy, noting that postal voting is still an option for all voters;

c)      endorses the principle of including voters in the trial that are most disproportionately impacted in their ability to participate with the sole postal method;

d)      endorses the online voting subset including a combination of geographical areas at a local board level and overseas voters and people with a disability;

e)      recommends all voting information provided online is available in a range of different languages to ensure all voters have the needed information to make an informed vote;

f)       notes that the number of local boards involved in the trial will be determined by the size of the subset, yet to be confirmed by the Minister of Local Government, and the representativeness of the local board areas combined to the overall voting population;

g)      recommends that voters in the Maungakiekie-Tāmaki Local Board be considered for the online voting trial.  

CARRIED

 

18

Local Government Elections 2019 - order of names on voting documents

 

Resolution number MT/2018/187

MOVED by Chairperson C Makoare, seconded by Member MM Meredith:  

That the Maungakiekie-Tāmaki Local Board:

a)      recommend to the Governing Body that candidate names on voting documents should be arranged in alphabetical order of surname.

CARRIED

 

Note: item 21 taken after item 18

 

21

Draft Contributions Policy

 

Resolution number MT/2018/190

MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows:  

That the Maungakiekie-Tāmaki Local Board:

a)       endorse the increase of development contributions to enable growth related infrastructure;

b)       endorse the changes in demand factors to reflect the expected demand the development will have on public infrastructure, ensuring the sharing of costs between development types is equitable;

c)       endorse extending the timeframe for the payment of development contributions on residential construction, to better align the payment of development contributions to the sale of development properties;

d)       endorse the proposal to create new funding areas for transport and stormwater and change funding areas for reserves;

e)       endorse the proposal to:

 

i)       change the ‘size’ definition of small ancillary dwelling units to align with the Unitary Plan and avoid customer confusion;

ii)     amend the definition of a ‘Retirement Village’ to align with the Unitary Plan and avoid customer confusion;

iii)    amend the definition of a ‘Accommodation Units’ to clarify that they include properties used for short-term rental;

f)             oppose the creation of a new ‘student accommodation units’ category for student accommodation administered by schools and universities;

g)            endorse the utilisation of the grants process for Māori development and recommend that the Māori Cultural Initiatives Fund is resourced to support the needs of Māori development.

CARRIED

 

22

Disposal recommendations report - 22 and 28A Waipuna Road, Mt Wellington

 

A document was tabled for this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number MT/2018/191

MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows:  

That the Maungakiekie-Tāmaki Local Board:

a)      endorse Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of 22 and 28A Waipuna Road, Mt Wellington and encourage Housing New Zealand to identify a piece of land to exchange in the local board area that could be augmented to a current reserve/park that is equivalent to the value of this property.

CARRIED

 

Attachments

a     Map of Waipuna Road, Mt Wellington

Note: Member M Meredith left the room 6.10pm and returned 6.15pm

 

19

Auckland Regional Pest Management Plan consultation feedback and recommended changes

 

Resolution number MT/2018/188

MOVED by Chairperson C Makoare, seconded by Member B Diver:  

That the Maungakiekie-Tāmaki Local Board:

a)     receive a summary of consultation feedback from Maungakiekie-Tāmaki Local Board residents on the Proposed Auckland Regional Pest Management Plan;

b)     provide the following feedback on the recommended changes to the Proposed Regional Pest Management Plan based on consultation feedback:

i)         endorse the approach that Auckland Council lead by example by managing plant and animal pests on council-owned land;

ii)       endorse the identified priority parks and buffer zones mapped in the draft Regional Pest Management Plan;

iii)      recommend that the Regional Pest Management Plan includes working collaboratively with or assisting large landowners such as the Ministry for the Environment, Ministry of Education, Housing New Zealand, Housing Land Community and Tāmaki Regeneration Company to control and contain pests on their land, thereby minimising the impact of pest species across the region;

iv)      recommend working with mana whenua, mataawaka and community groups, and increase public communications and engagement;

v)         advocate for pest and weed control undertaken by Auckland Council in compliance with the RPMP use sustainable and eco-friendly methods, for example minimizing the use of agrichemicals;

vi)    recommend changing the term ‘pest cat’ to ‘wild cat’ and endorse the control of wild cats alongside community education and communication to ensure the protection of companion cats.

CARRIED

 

 

 

 

20

Feedback on proposed topics for inclusion in the Auckland Water Strategy

 

A document was tabled for this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number MT/2018/189

MOVED by Chairperson C Makoare, seconded by Member N Henry:  

That the Maungakiekie-Tāmaki Local Board:

a)      approve the tabled local board feedback for inclusion in the Auckland Water Strategy;

b)      note that local board feedback on proposed topics for inclusion in the Auckland Water Strategy will be included in a report to the Environmental and Community Committee in December 2018, seeking approval of the draft Auckland Water Strategy discussion document for public consultation in early 2019.

CARRIED

 

Attachments

a     Waters Strategy Local Board Feedback

 

Note: item 27 taken after item 20

 

27

Regional Facilities Auckland First Quarter Performance Report For the Quarter Ending 30 September 2018

 

Resolution number MT/2018/196

MOVED by Chairperson C Makoare, seconded by Member A Verrall:  

That the Maungakiekie-Tāmaki Local Board:

a)      receive the Regional Facilities Auckland quarterly performance report for the quarter ending 30 September 2018.

CARRIED

 

Note: Member B Diver left the room 6.40pm and returned 6.50pm

 

23

Request to rename a private road (Whiro Lane) within Fenchurch Stage 2B (Stage 3).

 

Resolution number MT/2018/192

MOVED by Chairperson C Makoare, seconded by Member D Allan:  

That the Maungakiekie-Tāmaki Local Board:

a)      Approve renaming the private road (‘Whiro Lane’) to Takerei Way within the Fenchurch 2B (Stage 3) development, Glen Innes, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60078215, SUB60239003 - R/JSL/2016/2382).

CARRIED

 


 

 

24

Road Name Approval: New Roads in the regeneration of Hinaki Neighbourhood in Point England

 

Resolution number MT/2018/193

MOVED by Chairperson C Makoare, seconded by Member MM Meredith:  

That the Maungakiekie-Tāmaki Local Board:

a)         Approve the retention of the existing road name ‘Parata Street’ for the public road to be extended in the Hinaki development site (Public Road 1 and 2), pursuant to section 319(1)(j) of the Local Government Act 1974.

b)         Approve 2 names for the following new roads within the Hinaki development, Glen Innes, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60312399, LUC60312421, SUB60312424):

·        Public Road 3: Leiite Setefano Street

·        JOAL 1: Ngakahikatea Lane

CARRIED

 

 

25

Road Name Approval: 3 New Roads in the regeneration of the Line Road and Epping Street Neighbourhood in Glen Innes.

 

Resolution number MT/2018/194

MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows:  

That the Maungakiekie-Tāmaki Local Board:

a)         approve the name ‘Eastview Road’ for the new public road (Road 1) to be extended in the Line-Epping development site, pursuant to section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60301818, LUC60301809, SUB60301810);

b)         approve renaming the existing road type of the public road ‘Harlow Place’ to ‘Harlow Crescent’ within the Line-Epping development site, Glen Innes, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60301818, LUC60301809, SUB60301810);

c)         approve the name ‘Harlow Crescent’ for the new public road (Road 2) to be extended in the Line-Epping development site, pursuant to section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60301818, LUC60301809, SUB60301810);

d)         approve the name ‘Harlow Crescent’ for the new public road (Road 3) to be extended in the Line-Epping development site, pursuant to section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60301818, LUC60301809, SUB60301810).

CARRIED

 


 

 

26

Quarter One Performance Report: Maungakiekie-Tamaki Local Board

 

Resolution number MT/2018/195

MOVED by Chairperson C Makoare, seconded by Member A Verrall:  

That the Maungakiekie-Tāmaki Local Board:

a)      receive the performance report for the financial quarter ending 30 September 2018.

CARRIED

 

 

28

Governance Forward Work Calendar

 

Resolution number MT/2018/197

MOVED by Chairperson C Makoare, seconded by Member D Allan:  

That the Maungakiekie-Tāmaki Local Board:

a)      note the attached Governance Forward Work Calendar.

CARRIED

 

 

29

Record of Maungakiekie-Tamaki Local Board Workshops

 

Resolution number MT/2018/198

MOVED by Chairperson C Makoare, seconded by Member B Diver:  

That the Maungakiekie-Tāmaki Local Board:

a)      note the local board record of workshops held on 30th October, 6th, 13th and 20th November 2018.

CARRIED

 

30        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

7.01 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Maungakiekie-Tāmaki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................