I hereby give notice that an ordinary meeting of the Ōtara-Papatoetoe Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 20 November 2018

5.00pm

Manukau Chambers
Level 1, Manukau Civic Building
31-33 Manukau Station Road
Manukau

 

Ōtara-Papatoetoe Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Lotu Fuli

 

Deputy Chairperson

Ross Robertson, QSO, JP

 

Members

Apulu Reece Autagavaia

 

 

Dr Ashraf Choudhary, QSO, JP

 

 

Mary Gush

 

 

Donna Lee

 

 

Dawn Trenberth

 

 

(Quorum 4 members)

 

 

 

Carol McGarry

Democracy Advisor Otara-Papatoetoe

 

14 November 2018

 

Contact Telephone:  +64 27 591 5024

Email: carol.mcgarry@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation - Alcohol Licensing objections                                                       5

8.2     Deputation - Accelerating Aotearoa                                                                  6

8.3     Deputation - Manukau Beautification Charitable Trust                                   6

9          Public Forum                                                                                                                  6

9.1     Public Forum - Taeaofou I Puaseisei Pre School extension, 53 Raglan Street, Papatoetoe                                                                                                            6

10        Extraordinary Business                                                                                                7

11        Governing Body Member Update                                                                                9

12        Board Members' Report                                                                                             11

13        Chairperson's Announcements                                                                                 13

14        Local board resolution responses and information report                                    15

15        Trial of online voting at the 2019 local elections                                                     39

16        Local government elections 2019 – order of names on voting documents          53

17        Charntay Park Teaching Garden Expansion                                                            63

18        Whitley Two Reserve - Concept Plan Funding Request                                         75

19        Parks, sport and recreation 2018/2019 work programme-additional initiatives   79

20        Integrated services and community enterprise at Te Puke o Tara and Otara Pool and Leisure Centre complex                                                                                              83

21        Disposal recommendations report - 5Z Butler Avenue, Papatoetoe                     99

22        Draft Contributions Policy                                                                                        105

23        Auckland Regional Pest Management Plan consultation feedback and recommended changes                                                                                                                       117

24        Feedback on proposed topics for inclusion in the Auckland Water Strategy   163

25        Pursuit of Excellence 2018/2019 update                                                                 181

26        Auckland Council Quarterly performance Report: Ōtara - Papatoetoe Local Board for Quarter One                                                                                                                185

27        Community-led response to alcohol licensing update - November 2018           223

28        Healthy Homes Standards - Ōtara-Papatoetoe Local Board submission          233

29        Urgent Decision relating Auckland Samoa Rugby Union's use of Aorere Park Carparks                                                                                                                                     239

30        Governance Forward Work Calendar                                                                     245

31        Ōtara-Papatoetoe Local Board Workshop Notes                                                  251  

32        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Ōtara-Papatoetoe Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 16 October 2018, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Alcohol Licensing objections

Te take mō te pūrongo / Purpose of the report

Yvonne Matson and Jim Sinclair from the Otara Gambling and Alcohol Action Group (OGAAG), and Grant Hewison, will be in attendance to update the local board on the groups undertaking work on alcohol licensing objections and alcohol harm minimisation in the local board area.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      thank Yvonne Matson and Jim Sinclair from the Otara Gambling and Alcohol Action Group and Grant Hewison for their attendance and presentation.

 

 

 

8.2       Deputation - Accelerating Aotearoa

Te take mō te pūrongo / Purpose of the report

Judy Speight will be in attendance to make a presentation to the local board on Accelerating Aotearoa and this organisation’s work in creating employment pathways for locals.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      thank Judy Speight for her attendance and presentation.

 

 

 

8.3       Deputation - Manukau Beautification Charitable Trust

Te take mō te pūrongo / Purpose of the report

Barbara Carney – Community Manager and Graeme Bakker – General Manager, of the Manukau Beautification Charitable Trust will be in attendance to present to the local board on their work.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      thank Barbara Carney and Graeme Bakker from the Manukau Beautification Charitable Trust for their attendance and presentation.

 

Attachments

a          Manukau Beautification Trust presentation ........................................ 263

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum - Taeaofou I Puaseisei Pre School extension, 53 Raglan Street, Papatoetoe

Te take mō te pūrongo / Purpose of the report

1.       Reverent Victor Pouesi, Chairman and Mr Tupai Keneti Apa, Executive Director of the Taeaofou i Puaseisei Preschool at 53 Raglan Street Papatoetoe, will be in attendance to speak to the board on the application for extra land for our Taeaofou I Puaseisei Pre School extension.

 

Ngā tūtohunga / Recommendation/s

That Ōtara-Papatoetoe Local Board:

a)      thank Victor Pouesi and Tupai Keneti Apa from the Taeaofou i Puaseisei Preschool for their attendance.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Ōtara-Papatoetoe Local Board

20 November 2018

 

 

Governing Body Member Update

 

File No.: CP2018/20658

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       A period of time (10 minutes) has been set aside for the Manukau Ward Councillors to have an opportunity to update the Otara-Papatoetoe Local Board on regional matters.

 

 

Ngā tūtohunga / Recommendation/s

a)      That the Ōtara-Papatoetoe Local Board receive the verbal reports from the Manukau Ward Councillors.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.      

Ngā kaihaina / Signatories

Authors

Carol McGarry - Democracy Advisor Otara-Papatoetoe

Authorisers

 

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 

Board Members' Report

 

File No.: CP2018/20660

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       Providing board members with an opportunity to update the local board on the projects and issues they have been involved with since the last meeting.

 

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board;

a)      receive the board members’ written and oral reports.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Authors

Carol McGarry - Democracy Advisor Otara-Papatoetoe

Authorisers

 

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 

Chairperson's Announcements

 

File No.: CP2018/20662

 

  

 

Te take mō te pūrongo / Purpose of the report

This item gives the chairperson an opportunity to update the board on any announcements.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      receive the chairperson’s verbal update.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Authors

Carol McGarry - Democracy Advisor Otara-Papatoetoe

Authorisers

 

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 

Local board resolution responses and information report

 

File No.: CP2018/20477

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       This report provides a summary of resolution responses and information reports for circulation to the Ōtara-Papatoetoe Local Board.

 

Information reports for the local board:

 

2.       The Regional Facilities Auckland Fourth Quarter Report was received on 18 October 2018 (Attachment A).

3.       The Regional Facilities Auckland First Quarter Report for 2018/19 (to 30 September) will be received on 15 November and this will be tabled at the meeting.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

b)      note the Regional Facilities Auckland Fourth Quarter Report and receives the Regional Facilities First Quarter Report - tabled at the meeting.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Regional Facilities 4th Quarter report 2017/18

17

     

Ngā kaihaina / Signatories

Authors

Carol McGarry - Democracy Advisor Otara-Papatoetoe

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 

Trial of online voting at the 2019 local elections

 

File No.: CP2018/20478

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek local board feedback on:

·        the trial of online voting at the 2019 local elections

·        the subset of voters to participate in the online voting trial.

Whakarāpopototanga matua / Executive summary

2.       The postal system is declining. The frequency of postal deliveries is decreasing and the cost of sending mail is surging. An alternative method to postal voting must be put in place to secure the future of local democracy over time. Following the overall trend of transactions and activities moving online, online voting is the natural progression. It will increase convenience and accessibility for voters and has the potential to increase voter turnout.

3.       Following the 24 May 2018 Governing Body’s in-principle support for an online voting trial at the 2019 local body elections, Auckland Council has entered into a collaborative agreement with eight other councils to work together towards the trial.

4.       The project comprises three phases. The first phase, from now to December 2018, includes a procurement process aimed at selecting a preferred provider and all participating councils, seeking their Governing Body’s approval to proceed with the trial based on a full business case.

5.       The security of the online voting solution is paramount. The participating councils are committed to offering a similar or higher level of security than postal voting. The solution will fulfil stringent security requirements and will be designed, implemented and tested with the assistance from external Information and Communications Technology (ICT) security experts.

6.       In the case of Auckland Council, only a specified class of electors (a subset) will be offered to participate in the online voting trial. The other eight councils are intending to offer online voting to all their voters. In all cases, voters will retain the ability to vote by post.

7.       The Local Electoral Matters Bill states that the specified class of electors can be defined according to one or a combination of geographical areas or another common factor, like overseas residence or disability.

8.       The size of the subset is still to be confirmed by the Minister of Local Government, but will likely include between 10 and 30 per cent of Auckland’s voting population.

9.       The subset needs to be representative of the overall voting population. Staff have conducted an analysis of the population across the 21 local board areas based on a range of criteria. The preliminary results (refer Attachments A and B) show that no individual area is perfectly representative and that a combination of several areas will increase the representativeness of the sample of electors.

10.     Staff recommend also including in the subset, the voters that are most disproportionately impacted in their ability to participate with the sole postal method, i.e. the overseas and disabled voters.

11.     This paper seeks local board feedback on the participation of Auckland Council in the trial and on the subset of voters eligible to participate in the trial.

 

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      provide feedback on:

i)        the trial of online voting at the 2019 elections

ii)       the subset of voters to participate in the trial.

 

 

Horopaki / Context

12.     For several years, Auckland Council has been supportive of trialling online voting for local body elections. At its December 2016 meeting, the Finance and Performance Committee resolved to ‘request the Minister of Local Government to explore a pilot trial of an electronic voting system including by-elections’ [resolution number FIN/2016/164].

13.     On 27 July 2017, the Governing Body approved the council’s submission on the previous parliament’s Justice and Electoral Select Committee inquiry into the 2016 local authority elections (which has not concluded yet). The submission advocated for councils to be able to trial online voting [resolution number GB/2017/83]. Local boards provided feedback and input into the submission, with several boards expressing support for online voting.

14.     At its 24 May 2018 meeting, the Governing Body agreed in principle to an online voting trial for the 2019 local body elections, subject to the following conditions:

·        the costs being acceptable

·        the legislation and regulations being in place on time

·        identified risks being manageable

·        the council giving its final approval to proceed.

15.     The Local Electoral Matters Bill, which amends the Electoral Act 1993 and the Local Electoral Act 2001 to enable the conduct of trials of new voting methods is still before Parliament. Councillor Richard Hills and staff made an oral presentation to the Justice Select Committee on Auckland Council’s submission on the bill on 29 August 2018. The select committee is due to report back on 9 November 2018.

16.     The enabling regulations are being drafted. The Department of Internal Affairs (DIA) released an exposure draft of the regulations on 19 October 2018, which is open for consultation until 2 November 2018. Two engagement events for community representatives and stakeholders have been organised in Wellington on 26 October 2018 and Auckland on 31 October 2018.

Tātaritanga me ngā tohutohu / Analysis and advice

Why online voting?

Future-proofing local democracy

17.     The internet has become an integral part of everyday life. Many of the transactions that used to be carried out by post have long been replaced by online options, to the extent that people expect online facilities for their day-to-day activities. Online voting is therefore a natural progression and constitutes an opportunity to modernise the operation of local democracy in New Zealand.

18.     The current postal voting method relies entirely on New Zealand Post providing an effective and reliable service. It is a reality that the postal service is declining. Fewer New Zealanders choose to communicate via post, particularly first time and younger voters, many of whom have never posted a letter. The frequency of delivery is decreasing and the cost of sending mail is surging. The postal cost for the 2019 Auckland local elections will increase by an estimated 77 per cent compared with 2016, because of a postage price increase of almost 60 per cent and an increase in the number of electors of approximately 70,000.

19.     It will become increasingly difficult to deliver postal voting effectively and affordably. Therefore, it is crucial to have a viable alternative to postal voting in place, and online voting is the obvious choice.

Online voting has the potential to increase voter turnout

20.     Voter turnout has been dropping in both national and local elections in New Zealand. In the Auckland 2016 local elections, the voter turnout was 38.5 per cent. This means that almost two out of three eligible electors did not vote.

21.     Online voting has the potential to enhance participation in elections. Auckland Council conducted voter awareness research after the 2016 local elections[1]. The results strongly indicate that if online voting was available, electors would be more inclined to vote.

22.     When asked ‘If you had the choice of online voting or postal voting in the future, which would you prefer?’, 74 per cent of the respondents across all age groups in the 2016 survey said they would prefer online voting to postal voting. Focusing on the non-voter group alone, 82 per cent of respondents said they would prefer online voting to postal voting and 25 per cent said online or app-based voting would make them more likely to vote.

23.     The results reflect an appetite for online voting, particularly when faced with the inconvenience of postal voting: 13 per cent of non-voters (4 per cent of all respondents) completed voting papers but did not post them. Factors such as not knowing where to find a post box, the additional effort of physically taking papers to a post box and the confusion caused by the postal deadline and the actual close of the voting period a few days later, created further barriers to voter participation. Removing these barriers alone would potentially have pushed the overall voter participation in Auckland’s 2016 local elections from 38.5 per cent to 42.5 per cent.

24.     International experience and research demonstrates the positive effect that online voting can have on voter turnout. Some non-voters and infrequent voters are drawn to internet voting in Canada and European countries such as Estonia and Switzerland. This means that some electors who have not voted previously voted for the first time, or on a more regular basis, because online voting was an option.

25.     In Estonian parliamentary elections, turnout has increased by 2.3 per cent since online voting was introduced in 2005. Post-election surveys in Estonia show a large proportion of people indicated they wouldn’t have voted if online voting wasn’t offered.

26.     At the municipal level in Canada, researchers examining online voting over time found that internet voting increased voter turnout by 3.5 per cent.

27.     The introduction of electronic voting for overseas military voters in various United States (US) jurisdictions has resulted in significant improvements in turnout. In Cook County, one of the largest electoral jurisdictions in the US, turnout increased from 11 per cent to 53 per cent after the introduction of internet voting in 2012.

Online voting improves accessibility

28.     Currently, a large part of the disability community requires support to complete and post voting papers. People with vision impairment, for example, cannot vote secretly and without the assistance of a support person. Online voting, coupled with screen-reading technology, would allow them to vote unaided.

29.     International postal timeframes can make it difficult for overseas voters to submit their votes in time. For them as well, online voting would make it easier to participate in the New Zealand local elections.

Online voting offers a better voting experience

30.     Online voting will make the voting process easier and faster, increase the speed and accuracy of results and reduce costs of local elections over time.

31.     Estonia, where online voting has been used in elections from 2005 and is now well established nationwide, has attempted to quantify the efficiency gain for using online voting as opposed to booth voting. It calculated that, in the Estonian parliamentary elections of 2011, the cumulative time savings in online voting were 11,000 working days, or €504,000 ($890,000) in average wages.[2]

32.     Online voting offers the potential to reduce voter errors. Technology can help prevent a voter from accidentally spoiling their ballot or submitting an incorrect or invalid vote.

33.     International experience suggests that a real tangible benefit of online voting is to substantially improve the voting experience of voters, making it more convenient to vote when, where and how they want.

34.     Online voting also offers potential for greater information and engagement. It provides end-to-end verifiability so that a voter is able to verify that their vote was received. These benefits will improve the experience of those who were already intending to vote and has the potential of addressing some of the barriers for non-voters.

Booth voting is not a viable option

35.     Booth voting is provided for in the Local Electoral Act 2001 and is authorised under regulations. However, reverting to booth voting on a single election day as an alternative or complementary option to postal voting is not a viable solution.

36.     Election day is increasingly losing its meaning for people as they want the convenience to vote when it suits them, as shown by the growth in advance voting in recent years’ general elections, with a significant 47 per cent of advance voting at the 2017 general election compared with 29 per cent in 2014 and 15 per cent in 2011.[3]

37.     A third argument against using booth voting for local elections is the complexity of the local election voting process. Compared with parliamentary elections, voting in local government elections takes more thought and more time, making booth voting impractical.

38.     In Auckland for instance, electors need to vote for the Mayor, one or two councillors for their ward, between five and eight local board members, as well as District Health Board (DHB) members and, in some cases, licensing trust members. Using an actual example from the 2016 local elections, a Waitākere Ward/Henderson-Massey Local Board elector had to make a choice between 74 candidates standing for 21 positions, as follows:

·        Mayor: 19 candidates for one position

·        Waitākere Ward: nine candidates for two positions

·        Henderson-Massey Local Board: 24 candidates for eight positions

·        Waitākere Licensing Trust (Ward 2): six candidates for three positions

·        Waitematā DHB: 16 candidates for seven positions.

Making the trial happen

39.     To organise the trial, Auckland Council is partnering with eight other councils. They are Gisborne District Council, Marlborough District Council, Matamata-Piako District Council, Palmerston North City Council, Selwyn District Council, Hamilton City Council, Tauranga City Council and Wellington City Council.

40.     The nine councils have obtained in-principle political and executive approval to trial online voting at the 2019 elections, have formally entered into a participation agreement and have formed an Online Voting Working Party.

41.     The working party is working closely with the DIA to ensure the necessary legislative and regulatory framework is in place on time to enable the proposed trial in 2019.

42.     The working party is following a three-phase approach to organise the trial, as detailed below.

Phase 1 – July to December 2018

43.     The working party is currently developing a business case, which will define the scope and costs of the proposed trial, and explain how any risks to the security and integrity of the solution will be managed. The business case will also outline how the nine councils will share the costs of the trial.

44.     As part of the business case development, the working party issued a request for a proposal to potential suppliers in September 2018. Responses are being evaluated by a panel of representatives from the working party and ICT experts. A preferred provider will be selected by mid-November 2018.

45.     Based on the business case, the governing bodies of the nine councils will be asked to confirm their participation in the trial in December 2018.

46.     In the case of Auckland Council, the business case and paper seeking the approval of the Governing Body will be presented at the 13 December 2018 meeting and will include feedback from local boards.

47.     During this phase, the participating councils are also engaging with the parties that will be involved in the trial, including regional councils, DHBs and licensing trusts. Auckland Council staff have started engaging with representatives from all Auckland DHBs and licensing trusts. Overall, their reaction to the trial has been positive but the additional costs will ultimately be a decisive factor in securing their support.

Phase 2 – January to ‘go/no-go’ date

48.     After the list of participating councils has been confirmed, the councils will enter into an agreement with the provider and start developing the online voting solution.

49.     The trial can only proceed if the regulatory framework is in place on time, otherwise there will be insufficient time to be ready by October 2019. The working party and the supplier will agree the date by which regulations need to be in place for the trial to proceed – the ‘go/no‑go’ date.

50.     If the decision is ‘no-go’, the working party will negotiate with the supplier how to proceed. Options will be to either continue to develop a system to use for any by-elections, or shelve the work for a future trial.

Phase 3 – ‘Go’ date to October 2019

51.     If regulations are in place on time, phase 3 will include:

·        development, testing and audit of the online voting solution

·        deployment of the solution for the elections

·        evaluation of the trial after the elections. 

How it will work in practice

52.     Full details of how the online solution will work and how it will integrate with the election providers’ systems to ensure the integrity of the whole election process is maintained will only be available once the tender process is completed and a vendor has been selected.

53.     The chart below provides an overview of the experience of an elector choosing to cast their vote online:

Security and integrity

54.     No information technology (IT) or voting system is 100 per cent secure, but the Online Voting Working Party is committed to developing an online voting solution that will guarantee a similar or higher level of security than currently offered by postal voting.

55.     The request for proposal to vendors includes stringent requirements to ensure that the integrity and security of the online voting solution will be maintained at all times.

56.     The solution will be independently audited by international IT security experts.

57.     The participating councils are assisted by the former Chief Information Officer for the New South Wales Electoral Commission, which has been using online voting in their state elections, as well as ICT security experts from the Government Chief Digital Office. The participating councils have also enlisted additional external ICT security resources to assist with the evaluation of the vendors’ proposals and, in a later stage, with the design, implementation and testing of the online voting solution.

Selecting a subset of electors eligible to vote online

Why a subset, and what subset

58.     Any new voting system must meet the test of being free, fair and regular, provide for universal, equal and secret suffrage, and be fully trusted by voters. It therefore needs to be robustly tested and trialled.

59.     A trial will also increase public awareness of online voting and enable users to become familiar with the new technology, thereby building trust and credibility in the system. Building trust and gaining support is one of the most critical parts of the process. Without trust, the system will be unusable, and the integrity of the whole electoral system could be called into question.

60.     The Government considers that trialling online voting for the whole Auckland electorate, equalling approximately a third of the New Zealand electorate, is too big a risk. Auckland Council will only be allowed to trial online voting with a specified class of electors (a subset). Choosing a representative sample of eligible voters is therefore important to ensure that evaluation of the trial is robust.

61.     The other eight councils participating in the trial intend to offer online voting to all their voters. In all cases, voters will retain the ability to vote by post.

62.     The Local Electoral Matters Bill states that it is the regulations that will authorise the use of online voting by a specified class of elector for the trial. The bill defines a class of electors as:

·        an area or subdivision in which the specified class of electors is eligible to vote, or

·        any other characteristic that makes online voting suitable for the specified class of electors.

63.     The recommendation to the Governing Body will be to ask the Government that the subset of Auckland electors eligible to vote online be made of:

·        overseas voters

·        people with a disability

·        voters in specific local board areas.

Selection parameters for the subset

Size

64.     The first consideration for defining the subset is its size. The subset should be of reasonable size for implementation and risks to be manageable, but significant enough to enable testing, research and a robust evaluation.

65.     The initial thinking presented to the Governing Body was to include in the sample approximately 110,000 voters, or 10 per cent of the voting population. Estimating the potential uptake based on overseas experience with online voting, it is believed a maximum of 30 per cent of voters within the subset would actually use the solution and vote online. This means an online voting solution would be built for a potential 33,000 voters using the solution; only 3 per cent of the overall Auckland electorate.

66.     It is now being considered to increase the size of the subset to approximately 330,000 voters, or 30 per cent of the voting population. With the same estimated uptake of 30 per cent, approximately 99,000 voters would use the online voting solution; about 9 per cent of the overall Auckland electorate.

67.     Confirmation is pending from the DIA as to how large a subset the Minister of Local Government would allow Auckland Council to include in the trial.

68.     For comparison purposes, the other larger participating councils are the Wellington city and Hamilton city councils, with respectively an approximate 153,000 and 103,000 voters eligible to participate in the online voting trial.

Accessibility

69.     It is considered the trial should benefit those who are most disproportionately impacted in their ability to participate with the single postal method. Therefore, it is recommended having overseas and disabled voters as part of the subset. This group constitutes an estimated 30,000 voters.

70.     Because overseas and disabled voters will be enrolled across the Auckland region, they will potentially vote online for all the wards and local boards.

Representativeness

71.     The subset must be defined in such a way that it cannot call into question the neutrality and integrity of the electoral process or of the elections results.

72.     It needs to be representative of the Auckland voting population, based on a range of criteria that correlate with voter turnout. These include:

·        age

·        ethnicity

·        income

·        education level.

73.     Having a representative sample will also help conduct a more robust evaluation of the trial.

Other considerations

74.     The cost and ease of implementation of the solution must also be considered. The more voters take part in the trial, the higher the cost. Offering online voting as an option to a subset of electors will also require a targeted communication campaign. A complex subset will make communication and logistics costlier and has the potential to confuse voters. Therefore, it is preferable to avoid geographical areas where the boundaries between wards and local boards are no longer aligned, following the review of representation arrangements which is to be implemented for the 2019 local elections.

75.     It was considered whether internet accessibility needed to be a criterion. The most recent data available, which comes from the State of the Internet report released by Internet New Zealand in 2017, shows that 93 per cent of New Zealanders have access to the internet, either at home, work or both. Therefore, it is not a belief that internet accessibility will be an issue for Auckland, except for Great Barrier Island.

Selecting the geographic area(s)

76.     The council’s Research and Evaluation Unit (RIMU) has conducted in-depth statistical analysis of the population across Auckland’s 21 local boards. The analysis compares the population in each local board area against the overall Auckland population using age, ethnicity, income and qualification levels. The results of the analysis are included in Attachments A and B.

77.     The analysis considered the average voter turnout in each area compared to Auckland overall, but this added parameter did not impact the results, so it was removed from the graphs provided for simplicity purposes.

78.     The analysis shows that certain local board areas have a more diverse population make up than others, and that no single board is perfectly representative of the overall Auckland population. The subset will therefore need to be made up of a combination of local board areas, allowing larger discrepancies to cancel each other out and making the sample representative as a whole.

79.     The final combination will depend on the total number of voters allowed in the subset and will be finalised once DIA confirms that number.

80.     The final recommendation on the subset will be presented to the Governing Body at its 13 December 2018 meeting. As part of this paper, local board feedback is being sought on the possibility of this local board area being included in the final subset, to be reported to the Governing Body when they are considering the final recommendation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

81.     Trialling online voting will impact elections in all local boards areas.

82.     Local board feedback will be reported to the Governing Body for consideration when making its final decision regarding the selection of the subset and the continued participation in the trial.

Tauākī whakaaweawe Māori / Māori impact statement

83.     Voting turnout has historically been lower among Māori than non-Māori. Māori who are younger and less well-off are the least likely to vote.

84.     Findings from a recent qualitative research project focusing on Pacific and Māori revealed that online voting was popular among a large majority of participants. Participants did not express concerns about online voting and some saw the solution as more secure than postal voting.

85.     A representative sample of the Auckland Māori population will be included in the subset to participate in the trial as Māori ethnicity is one of the criteria used to choose the geographic subset.

86.     At this stage, no formal engagement has been conducted with Māori groups and community.  Staff will engage with communities and stakeholders, including Māori, as part of the development of an online voting system should a trial be confirmed to proceed for the 2019 local elections.

Ngā ritenga ā-pūtea / Financial implications

87.     The full costs of implementing an online voting solution will be known after the tender process is completed and a vendor selected.

88.     The budget for the online voting trial is not included in the long-term plan and will require approval from the Governing Body, as the financial decisions relating to election costs is part of its responsibilities. A business case detailing the costs and benefits of participating in the trial will be presented to the Governing Body at its 13 December 2018 meeting.

Ngā raru tūpono / Risks

89.     Risks and mitigation measures are covered in the analysis section of this paper.

Ngā koringa ā-muri / Next steps

90.     Feedback from the local boards will be reported to the meeting of the Governing Body on 13 December 2018.


 

91.    

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Relative percentage differences to Auckland for selected Census 2013 variables: Local boards A-M

49

b

Relative percentage differences to Auckland for selected Census 2013 variables: Local boards O-W

51

     

Ngā kaihaina / Signatories

Authors

Elodie Fontaine - Advisor - Democracy Services

Authorisers

Marguerite Delbet - General Manager Democracy Services

Louise Mason - GM Local Board Services

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 

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Ōtara-Papatoetoe Local Board

20 November 2018

 

 

PDF Creator


Ōtara-Papatoetoe Local Board

20 November 2018

 

 

Local government elections 2019 – order of names on voting documents

 

File No.: CP2018/20902

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide feedback to the Governing Body on how names should be arranged on the voting documents for the Auckland Council 2019 elections.

Whakarāpopototanga matua / Executive summary

2.       The Local Electoral Regulations 2001 provide a local authority the opportunity to decide by resolution whether the names on voting documents are arranged in:

·        alphabetical order of surname

·        pseudo-random order, or

·        random order.

3.       Pseudo-random order means names are listed in a random order and the same random order is used on every voting document.

4.       Random order means names are listed in a random order and a different random order is used on every voting document.

5.       The order of names has been alphabetical for the 2010, 2013 and 2016 Auckland Council elections. An analysis conducted on these election results shows there is no compelling evidence that candidates being listed first were more likely to be elected. The analysis is contained in Attachment A.

6.       Staff recommend that the current approach of alphabetical printing is retained for the 2019 council elections, as the benefits to the voter outweigh any perception of a name order bias problem. 

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      recommend to the Governing Body that candidate names on voting documents should be arranged in alphabetical order of surname.

 

 

Horopaki / ContextOptions available

7.       Clause 31 of The Local Electoral Regulations 2001 states:

(1)       The names under which each candidate is seeking election may be arranged on the voting document in alphabetical order of surname, pseudo-random order, or random order.

(2)       Before the electoral officer gives further public notice under section 65(1) of the Act, a local authority may determine, by a resolution, which order, as set out in subclause (1), the candidates' names are to be arranged on the voting document.

(3)       If there is no applicable resolution, the candidates' names must be arranged in alphabetical order of surname.

(4)       If a local authority has determined that pseudo-random order is to be used, the electoral officer must state, in the notice given under section 65(1) of the Act, the date, time, and place at which the order of the candidates' names will be arranged and any person is entitled to attend.

(5)       In this regulation,—

pseudo-random order means an arrangement where—

(a) the order of the names of the candidates is determined randomly; and

(b) all voting documents use that order

random order means an arrangement where the order of the names of the candidates is determined randomly or nearly randomly for each voting document by, for example, the process used to print each voting document.

Previous elections

8.       In 2013, the council resolved to use alphabetical order of names. A key consideration was an additional cost of $100,000 if the council chose the random order.

9.       In 2016, there was only a minimal additional cost to use random order due to changes in printing technology. An analysis of the 2013 election results was conducted to assess whether there were any effects due to being listed first. The analysis showed there was no compelling evidence of bias towards those listed first. Most local board feedback was to continue listing candidates alphabetically and the Governing Body resolved to use alphabetical order.

10.     All district health boards in the Auckland Council area decided to use random order of names. In the voting pack that Auckland electors received, voting documents for Auckland Council elections were alphabetical and voting documents for district health board elections were random.

11.     The following table shows the order decided by city and regional councils for the 2016 elections:

Auckland Council

Alphabetical

Hawke's Bay Regional Council

Alphabetical

Invercargill City Council

Alphabetical

Manawatu-Wanganui Regional Council

Alphabetical

Northland Regional Council

Alphabetical

Southland Regional Council

Alphabetical

Taranaki Regional Council

Alphabetical

Upper Hutt City Council

Alphabetical

West Coast Regional Council

Alphabetical

Bay of Plenty Regional Council

Random

Christchurch City Council

Random

Dunedin City Council

Random

Canterbury Regional Council

Random

Hamilton City Council

Random

Hutt City Council

Random

Napier City Council

Random

Nelson City Council

Random

Otago Regional Council

Random

Palmerston North City Council

Random

Porirua City Council

Random

Tauranga City Council

Random

Waikato Regional Council

Random

Wellington City Council

Random

Wellington Regional Council

Random

Tātaritanga me ngā tohutohu / Analysis and advice

Options for 2019

Pseudo-random order and random order

12.     Random order printing removes the perception of name order bias, but the pseudo-random order of names simply substitutes a different order for an alphabetical order. Any perceived first-name bias will transfer to the name at the top of the pseudo-random list. The only effective alternative to alphabetical order is random order.

13.     A disadvantage to both the random printing options is voter confusion as it is not possible for the supporting documents such as the directory of candidate profile statements to follow the order of a random voting paper. Making voting more difficult carries the risk of deterring the voter from taking part.

Alphabetical order

14.     The advantage of the alphabetical order printing is that it is familiar, easier to use and to understand. When there is a large number of candidates competing for a position, it is easier for a voter to find the candidate the voter wishes to support if names are listed alphabetically.

15.     It is also easier for a voter if the order of names on the voting documents follows the order of names in the directory of candidate profile statements accompanying the voting document. The directory is listed in alphabetical order. It is not possible to print it in such a way that each copy aligns with the random order of names on the accompanying voting documents.

16.     The disadvantage of alphabetical printing is that there is some documented evidence, mainly from overseas, of voter bias to those at the top of a voting list.

Analysis of previous election results

17.     An analysis of the council’s election results for 2010, 2013 and 2016 is contained in Attachment A. It shows that any bias to those at the top of the voting lists is very small. The analysis looked at:

·        impact on vote share (did the candidate at the top of the list receive more votes than might be expected?)

·        impact on election outcome (did being at the top of list result in the candidate being elected more often than might be expected?).

18.     The analysis shows that for local boards, being listed first increased a candidate’s vote share by approximately 1 percentage point above that which would be expected statistically if voting was random. There was no detectable impact of being listed first on the share of votes received in ward elections.

19.     There is no compelling evidence that candidates being listed first were more likely to be elected in the last three elections.

20.     Staff recommend that the current approach of alphabetical printing is retained for the 2019 council elections, as the noted benefits to the voter outweigh any perception of a name order bias problem that analysis of previous election results show does not exist. 

Online voting

21.     Auckland Council intends to offer online voting to specified classes of electors for the 2019 elections. An online voting solution has the potential to improve the voting experience, even if names are ordered randomly.

22.     Online voting should present the same voting document to users as the paper equivalent. If names are in random order on the voting document, then the same random order will need to be presented to the online user. This could increase the complexity of the voting solution.

23.     On balance, staff consider that alphabetical order of names is preferable for an online voting trial.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

24.     Feedback from local boards will be reported to the Governing Body when the Governing Body is asked to determine the matter by resolution.

Tauākī whakaaweawe Māori / Māori impact statement

25.     The order of names on voting documents does not specifically impact on the Māori community. It is noted that candidates can provide their profile statements both in English and Māori.

Ngā ritenga ā-pūtea / Financial implications

26.     There are no financial implications associated with the options for order of names.

Ngā raru tūpono / Risks

27.     If names are ordered alphabetically, there is the risk of perceived bias. If names are randomised, there is the risk of increasing the complexity of the voting experience and deterring voters. The analysis that has been conducted shows that the risk of bias is very small.

Ngā koringa ā-muri / Next steps

28.     The feedback from the local board will be reported to the Governing Body.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Order of names on voting documents

57

     

Ngā kaihaina / Signatories

Authors

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet - General Manager Democracy Services

Louise Mason - GM Local Board Services

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 

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Ōtara-Papatoetoe Local Board

20 November 2018

 

 

Charntay Park Teaching Garden Expansion

 

File No.: CP2018/18055

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek approval from the Ōtara-Papatoetoe Local Board to expand the teaching garden managed by the Auckland Teaching Garden Trust at Charntay Park.

2.       To approve funding for an expansion of the existing fence around the expanded teaching garden area and consider a request for a community grant.

Whakarāpopototanga matua / Executive summary

3.       The Auckland Teaching Garden Trust (ATGT) have expressed their desire to expand the garden site they manage at Charntay Park.

4.       All plots are fully utilised at the site and the expansion would provide more plots to meet demand.

5.       There are six gardens run by the Auckland Teaching Gardens Trust (ATGT) across three of the southern local boards and the trust provides a number of positive social outcomes including:

a)       community engagement

b)       activation of open space

c)       education around horticulture, health and sustainability.

 

6.       The current garden footprint covers approximately 1,105 square metres and the local board have indicated at workshops that they are generally supportive of expanding the garden by approximately 50%.

7.       A new fence around the expanded area will need to be installed by council and the cost of this to the local board is $10,000 LDI capex.

8.       Expanding the site will provide more opportunity for the community to access plots and learn how to grow fruit and vegetables to support their families.   Additional storage and equipment will be required to operate the plots and it is recommended that this is considered through community grants.

 

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      approve the expansion of the Auckland Teaching Gardens Trust garden at Charntay Park by 500 square metres as outlined in option 2 of Attachment A.

b)      allocate $10,000 of LDI capex to enable the construction of a 1.8M high security fence around the new garden area.

c)      consider providing the Auckland Teaching Garden Trust with a grant of $3,780 that would allow them to purchase a new container plus tools and equipment.  

 

Horopaki / Context

9.       Charntay Park is a small neighborhood park located at 66R Charntay Avenue. The park is 3,722m2 in area and the ATGT garden covers 1,105m2 of the site.

10.     All ATGT gardens are managed with the aim of providing:

a)    communities with the skills needed to grow fruit & vegetables

b)    education relating to healthy eating

c)         access to garden plots that are managed on a rotational basis so that they are not exclusively used by individuals over the long term

d)    outreach with community members and organizations.

11.     The garden at Charntay Park has been operational since 2014. Demand for garden plots has increased since then and expansion of the garden has been considered by the ATGT since 2016.

12.     The garden has been re-modelled to maximise all available space, with plot numbers being increased from 16 to 20 and drainage improvements being made at the same time. The site however remains fully booked, with all plots being held by local residents. The garden is relatively small in extent and provides less than half the average number of plots provided in other ATGT gardens.

Tātaritanga me ngā tohutohu / Analysis and advice13.         In the first board workshop on 3 July 2018, opportunity for expansion was discussed. The local board requested an analysis of green space provision for the area surrounding Charntay Park.

14.     This analysis was undertaken and identified that:

a)    there are two other parks in a 250m radius of Charntay Park

b)    there are 16 parks in a 500m radius

c)         it takes approximately 9 minutes to walk from properties beside Charntay Park to the closest playground at Rotoma Rise.

15.     Six playgrounds fall within a 1km catchment of Charntay Park; Manukau Sports Bowl, Derrimore Park, Rotoma Park, Sikkim Park, Dissmeyer Park and Othello Park. All of these sites have playgrounds and it is considered that any improvements to the play network in the general area are likely to be delivered by means of an upgrade to an existing facility rather than the build of a new facility. 

16.     In terms of its size, Charntay Park is just large enough to be considered a neighbourhood park. However its small size limits opportunity to invest in improved recreational outcomes such as the development of areas for socialising, respite or informal games and the opportunity for additional play is thought best delivered at other local park sites.

17.     It is therefore considered that the expansion of the garden does not conflict with, or inhibit, other potential recreation opportunities at Charntay Park.

18.     Three options have been considered regarding the expansion (shown in attachment 1):

a)    option one – garden to remain current size (1,105m2)

b)         option two – garden to be expanded to approximately one and a half the current size (1,651m2)

c)         option three – garden to be expanded to nearly double the current size (2,102m2).

19.     A letter drop to 70 properties in the area surrounding the park was completed as part of public consultation. Only one reply was received regarding animal pest problems and concerns that this may increase with any garden expansion.

20.     Animal pest concerns have already been discussed with ATGT and they have agreed to manage this issue through some basic trapping within the garden boundaries.

21.     Currently on site there is a 10ft container for storing tools and equipment, a small shelter for people and a portaloo. With the expansion, a larger container will be required for more storage and in the future the trust aim to expand the shelter area (see attachment 2).

22.     If the expansion occurs ATGT will install a nursery area, which will provide additional training opportunity, beginning with seed sowing and propagation of young plants. This nursery will take the form of a temporary structure with stackable units (see photo in attachment 3).

23.     The impact of the expansion on other park users is considered to be less than minor and staff consider that option two provides the best outcomes for all users.

24.     If the expansion of the garden is approved, the area will need to be fenced to provide security.  Option 2 is the recommended option and this requires additional fencing of approximately 47 metres at a cost of $10,000.  The local board is being asked to fund this from their LDI capex budget.  If the board does not approve the funding for this fence the expansion will not proceed.

25.     The trust has also indicated they would like to purchase a new container for storage, tools and equipment to operate the expanded garden plots.  It is recommended that the trust applies for a community grant for these items.

26.     The table below sets out the pros and cons associated with each option.

 

 

 

Option

Pros

Cons

Option 1

-     Remains current size

 

 

-     No investment needed

-     Current passive footprint maintained

 

-     Does not meet ATGTs aspiration

-     Does not provide  additional plots and training opportunities for community

 

Option 2

-     Expanded to 1 and a half current size

 

 

-     Set back from the road

-     Maintains just under 50% of park for general use

-     Allows for some increased capacity and plots for ATGT

 

-     Investment required to fence additional area

-     Reducing general use area

Option 3

-     Doubling the size of the current garden footprint

 

 

-     Doubles ATGTs capacity

 

-     Investment required to fence additional area

-     Greatest impact on general public’s use of park

-     Takes fence boundary with garden close to road and footpath

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

27.     Two workshops were held with the local board, the first of which was in April 2018 and the second in July 2018. The board were generally supportive of the proposed expansion; however they communicated concerns that option three, involving the doubling of the teaching garden footprint, could impact significantly on the open space values provided at the park.

28.     So that an informed decision could be made, the board requested that a park provision analysis be undertaken for the area to ensure play opportunities were not being lost and that consultation with neighbouring properties be carried out.  The feedback is summarised in paragraph 19.

Tauākī whakaaweawe Māori / Māori impact statement

29.     The south-central mana whenua forum was attended in June 2018, and no concerns were raised in regards to the expansion.

30.     The mana whenua forum were very supportive of the work done by ATGT. The forum, as part of their work, focus on the well-fare of families in their communities and were appreciative of the opportunities and benefits that would help the community grow healthy food and learn the relevant skills at very little, or no cost.

Ngā ritenga ā-pūtea / Financial implications

31.     The associated costs with the expansion are:

a)    fencing  47m -  approximately $10,000

b)    a 20ft container $2,300

c)    tools, PPE, wheelbarrows $1,480.

32.     It is intended that Auckland Council, rather than ATGT, own and manage 47m of new fence required to secure additional plots. The local board is therefore being asked to fund the alterations to the fencing ($10,000) as well as giving consideration to providing a grant to ATGT for the purchase of a container ($2,300) plus tools and equipment ($1,480). The extra storage space and tools are required for the servicing of the additional plots. 

Ngā raru tūpono / Risks

33.     It is possible that complaints may be received regarding the expansion from neighbours and park users. However, to minimise this possibility neighbours have been asked for their feedback. The one response received related to current issues with pests (rats and mice) and a concern that the expansion of the garden could result in a larger pest problem developing. ATGT have committed to addressing this issue by undertaking some pest trapping on site.

34.     Recreation outcomes, place making and access can still be achieved in the park and the approval for expansion will simply lift the level of existing activities at the site. Risks associated with this project are therefore considered to be minor and manageable.

Ngā koringa ā-muri / Next steps

35.     Once funding is secured, the relevant site works will be carried out. It is anticipated that council will undertake and manage works to the fence and that the ATGT would manage the work relating to the container and purchase of tools and equipment.

36.     The garden has been surveyed as part of another project to formalise the lease and classification of the park to comply with the reserves act. The proposed expanded area has also been included in this survey to define the boundaries of one and half times the current size. Staff will be coming back to the board with regard to re-classification of the garden area and establishing a formal lease for ATGT later in FY 19.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Aerial images of expansion options

69

b

Structure locations

71

c

Example of nursery structure

73

     

Ngā kaihaina / Signatories

Authors

David Barker - Parks & Places Team Leader

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 

Whitley Two Reserve - Concept Plan Funding Request

 

File No.: CP2018/19163

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek $10,000 LDI opex to develop a concept plan for Whitley Two Reserve.

Whakarāpopototanga matua / Executive summary

2.       A local community petition was presented to the March 2018 business meeting of the Ōtara-Papatoetoe Local Board requesting an increase to recreational provision at Whitley Two Reserve.

3.       The local community has limited access to recreation due to the location of arterial road corridors which include State Highway One and East Tamaki Road. The existing local parks network provides low recreational provision.

4.       It is recommended that the board approves $10,000 LDI opex for Community Facilities to develop a concept plan for Whitley Two Reserve to increase recreational provision at the reserve to meet the needs of the local community.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      approve $10,000 LDI Opex to fund development of a concept plan for Whitley Two Reserve, to come from the local board’s Community Response Fund.

 

 

Horopaki / Context

5.       Residents of Cooper Crescent presented a petition to the Ōtara-Papatoetoe Local Board at the 23 March 2018 business meeting requesting increased recreational provision at Whitley Two Reserve, Whitley Crescent, Ōtara.

6.       Whitley Two Reserve is a neighbourhood scale park (Attachment A) that provides a small playground, half basketball court and informal volleyball court.

Tātaritanga me ngā tohutohu / Analysis and advice

7.       Whitley Two Reserve is bounded to the south-west by State Highway One which restricts access to recreation for the residents of Whitley Crescent and Cooper Crescent.

8.       The two nearest parks that provide playgrounds are located at Sandbrook Reserve (630m) and Otamariki Reserve (830m).  No other playgrounds are accessible on foot without crossing East Tamaki Road which is a major arterial route.

9.       Whitley Two Reserve is a focal point for the local community who use the park as a meeting place and recreating space. However the park and wider network suffers from low recreational provision to support the needs of the local community.

10.     It is recommended that the board approves $10,000 LDI opex for Community Facilities to develop a concept plan for Whitley Two Reserve based on community consultation and local board feedback.

11.     If funding is approved, the concept plan will be developed and formally adopted in the current financial year.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12.     At a September workshop the local board provided support to develop a concept plan for Whitley Two Reserve.

13.     This will be a step towards delivering the following Local Board Plan 2017 outcome:

·        Parks and facilities that meet people’s needs

Tauākī whakaaweawe Māori / Māori impact statement

14.     Providing increased recreational provision that meets the needs of the local community will directly benefit Maori.

15.     Mana whenua will be engaged to provide guidance on concept plan production to ensure a cultural narrative is reflected in the future development of the park. This process will be managed through the monthly Parks, Sport & Recreation Mana Whenua Engagement Forum.

Ngā ritenga ā-pūtea / Financial implications

16.     Approval of $10,000 LDI opex to develop a concept plan for Whitley Two Reserve based on community consultation feedback will require future local board funding to deliver identified service level increases. 

Ngā raru tūpono / Risks

17.     Failure to approve $10,000 LDI opex to develop a concept plan for Whitley Two Reserve will result in continued low recreational provision for residents of Whitley Crescent, Cooper Crescent and neighbouring streets.

Ngā koringa ā-muri / Next steps

18.     If funding is approved, Community Facilities will develop the concept plan based on community, local board and mana whenua consultation and engagement findings. The draft concept plan will be workshopped with the local board prior to adoption of the final design.

19.     Following concept plan adoption, detailed designs will be produced to identify delivery costs to develop the park. Community facilities will seek local board capex funding in FY 20 to develop detailed designs.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Whitley Two Reserve

77

     

Ngā kaihaina / Signatories

Authors

Steve Owens - Parks and Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 

Parks, sport and recreation 2018/2019 work programme-additional initiatives

 

File No.: CP2018/21520

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To approve new initiatives and funding to be added to the 2018/2019 parks, sport and recreation work programme.

Whakarāpopototanga matua / Executive summary

2.       Ōtara-Papatoetoe Local Board has additional operational funding available for the 2018/2019 financial year and has identified a number of new initiatives to include in the parks, sport and recreation work programme which are consistent with the outcomes from the local board plan. These have been workshopped with the local board and formal approval is now recommended to add these initiatives to the work programme and allocate funding.

3.       The following four initiatives are aimed at providing opportunities for increased participation in sport and recreation:

4.       Softball development skills for children in years 3 – 6 at three schools (Papatoetoe South School, Papatoetoe West School, Dawson Road School).  ($3,000)

5.       Coach the coaches is a basketball initiative which aims to increase the number of coaches who have the skills and knowledge to coach basketball. Once trained, the coaches will go on to coach basketball, to predominantly children and young people.  ($4,000)

6.       Swimming lessons to encourage teenage girls to learn to swim and develop water confidence for teenage girls at Papatoetoe High School.  This programme will target Indian girls and also girls from council’s other target groups (e.g. Samoan and Maori). ($2,600)

7.       A triathlon event to encourage year 5 and 6 children to participate in running/cycling/swimming. ($3,000)

8.       Puhinui Reserve currently has a large stand of pine trees which are causing a safety issue. A contribution towards removal of these trees will enable improved safety in the reserve as well as enabling more planting by volunteers to be undertaken. ($20,000)  

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      Amend the parks, sport and recreation 2018/2019 by adding the following initiatives and allocate LDI operational budgets from the community response fund:

i)        Softball development skills for children and young people - up to $3,000

ii)       Coach the coaches clinics for basketball coaches - up to $4,000

iii)      Swimming lessons for teenage girls to develop water confidence -up to $2,600

iv)      Triathlon for years 5 and 6 children - up to $3,000

v)      Removal of trees from Puhinui Reserve to enhance safety - up to $20,000

 

 

 

Horopaki / Context

9.       Ōtara-Papatoetoe Local Board adopted their 2018/2019 work programme in June 2018. Following consideration of the local board’s One Local Initiative request regarding Colin Dale Park operational funding, further funding of $280,000 was available for new initiatives in work programmes.

 

Tātaritanga me ngā tohutohu / Analysis and advice

10.     A number of options were workshopped for the local board to consider including in their parks, sport and recreation work programme. The local board gave direction that it supported the following initiatives in principle. These initiatives will enhance the current Out and About Active parks programme (#543) and the ecological volunteer and environmental programme (#545) in the adopted work programme. Details of the initiatives are in the table below:

Initiative

Benefits

budget required

Out and About Active parks programme:

Softball development skills for children and young people

·   Develops softball skills in children in years 3-6 at three local schools (Papatoetoe South School, Papatoetoe West School, Dawson Road School)

·   Increased participation in physical activity by children

$3,000

Out and About Active parks programme:

Coach the coaches clinics for basketball coaches

·   Increases the number of coaches with the skills and knowledge to coach basketball.

·   Coaches can then work with children and young people to meet the shortage in coaches for basketball, which is a growing sport

$4,000

Out and About Active parks programme:

Swimming lessons for teenage girls to develop water confidence

·   Targets groups with local participation rates in swimming ie Indian, Samoan and Maori girls

·   Builds water confidence  and swimming skills so girls can attend women-only swimming nights at Papatoetoe Centennial Pools

 

$2,600

Out and About Active parks programme:

Triathlon for years 5 and 6 children

 

·   Provides opportunity for children to participate in a triathlon locally

·   Encourages participation in physical activities

·   Increased fitness and use of leisure facilities

·   Links local children to local clubs

$3,000

Ecological volunteer and environment programme:

Removal of trees from Puhinui Reserve to enhance safety.

·   enhanced safety for users of the park as the trees are old and prone to storm damage.

·   Ability to plant sites and improved the biodiversity of the reserve

20,000

11.     A number of other initiatives were also discussed at a workshop with the local board, but were not supported at this stage. It is recommended that the initiatives outlined in paragraph 10 are added to the 2018/2019 work programme and that funding is reallocated from the community response fund. Total additional budget of $32,600 is required to undertake all initiatives.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12.     At a local board workshop on 31 July, local board members were supportive on including the initiatives outlined in para 10 to the 2018/2019 work programme. The purpose of this report is to formalise the allocation of budget and initiatives will be added to the work programme and reported on quarterly.

Tauākī whakaaweawe Māori / Māori impact statement

13.     The initiatives which will be delivered as part of the enhanced Out and About programme do not have any specific impact on Māori.

14.     Removal of trees from Puhinui Reserve has been discussed at the parks mana whenua forum in August 2018.

Ngā ritenga ā-pūtea / Financial implications

15.     The local board has a community response fund which the funding can be allocated from.

Ngā raru tūpono / Risks

16.     No specific risks have been identified.

Ngā koringa ā-muri / Next steps

17.     Active Recreation will work with key partners to ensure all initiatives are delivered in 18/19

Ngā tāpirihanga / Attachments

There are no attachments for this report.    

Ngā kaihaina / Signatories

Authors

Debra Langton - PSR Portfolio Manager

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 

Integrated services and community enterprise at Te Puke o Tara and Otara Pool and Leisure Centre complex

 

File No.: CP2018/21772

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To note the co-located services approach to Te Puke o Tara and Ōtara Pool and Leisure Centre, endorse the Community Places community enterprise framework, and approve the rental of physical rehabilitation space to Pasifika Physio.

Whakarāpopototanga matua / Executive summary

2.       Following the redevelopment of Te Puke o Tara, Active Recreation and Community Places staff believe there are further opportunities to offer co-located benefits to the Ōtara community.

3.       Active Recreation and Community Places have established a shared operating model for Te Puke o Tara and the Ōtara Pool and Leisure Centre to improve community activation, to grow programme delivery, and to offer a wider range of community services and bookable spaces.

4.       Community Places have developed a community enterprise framework (Attachment A), which provides guidance for medium term rental agreements in community venues.

5.       A small, contained space (with direct access to the foyer) has been identified as suitable for renting to Pasifika Physio, a local enterprise and Active Recreation community partner, that has supported the health, wellness and rehabilitation needs of Ōtara residents for eighteen years.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      note the further development of shared staff and community areas in the co-located Te Puke o Tara and Ōtara Pool and Leisure Centre complex, creating shared opportunities for community programming

b)      endorse the new community enterprise framework for medium-term rental opportunities in community venues

c)      approve a rental agreement with Pasifika Physio, in the space identified in the attached plan, for a period of three years at an inclusive rental cost of $25,000 per year.

 

Horopaki / Context

6.       Active Recreation and Community Places have been working together to achieve greater collaboration and integration between Te Puke o Tara and the Ōtara Pool and Leisure Centre. 

7.       The catalyst for this collaboration has included the redevelopment of Te Puke o Tara and the Co-located Facilities Operating Framework developed by Community Services.

8.       Community Places staff have recently developed a community enterprise framework, to guide decision-making with respect to evolving operational opportunities in community facilities.

Tātaritanga me ngā tohutohu / Analysis and advice

9.       Staff have looked at opportunities to create a more unified community hub in Ōtara, under each of the three key pillars of the framework: people and culture, customer and community, and operational design.

10.     Through the process the team have identified several opportunities that will add value to customers, enhance services to the community and realise the potential of being co-located and connected. These include:

·    use of a single reception area for the complex, which will improve the customer experience, provide a single point of contact for customers, and support improved collaboration and integration between our teams.

·    creation of a collaborative office space and staff area above Leisure reception. This will enable greater staff integration and collaboration and responds to Council’s wider workplace strategy, which aims to create hubs for staff to work in local communities.

·    inclusion of the Seminar Room (in the leisure centre) in the integrated community programming/booking space. This will provide more variety, flexibility and capacity, and enable other spaces to be better utilised.

·    creating more activation, interaction and social enterprise opportunities in the complex – particularly around the shared foyer area – to enhance community engagement, provide a range of community focused services, make the overall cost of service more manageable and develop a sense of social involvement and belonging. These initiatives include:

a community café

seating, gathering and meeting spaces in the foyer

a refreshed physio space.

11.     The guiding principles we have used to determine these improvement opportunities have been:

·        the design of the complex will reflect the character and identity of the Ōtara community

·        the complex will be easily accessible at peak and off-peak times

·        the foyer area will be a central gathering and touch-down place to relax and enjoy, as well as providing transit to programmes and activities

·        ancillary services offered in the foyer will support local employment and local enterprise, and provide enhanced opportunities to advance our work on health promoting environments

·        usable community space will be maximised with a variety of practical spaces (for staff and customers) available across both facilities

·        council staff will work side by side to support our customers and community.

12.     These initiatives have the support of the Community Services Lead Team, Community Facilities, Corporate Property, Active Recreation and Community Places.

13.     Staff propose integrating a community café into the foyer and have held discussions with The Southern Initiative, to operate the café as a social enterprise. This would provide a much-needed healthy food option in the Ōtara town centre and would be the foundation of a social gathering space in the heart of the community/leisure complex.

14.     An enclosed space in Te Puke o Tara, with direct access from the central foyer, has been identified as a suitable venue for Pasifika Physio to continue offering rehabilitation services to our customers and community.

15.     A copy of the centre’s architectural plan, with proposed shared staff area, Seminar Room and location of Pasifika Physio is highlighted, is attached (Attachment B.)

16.     Pasifika Physio has been based in the Ōtara community complex for nearly eighteen years and provide needed rehabilitation services to the local community. The practice provides Ōtara’s high needs residents with easy access to quality physiotherapy services equal to any other community in New Zealand.

17.     Their approach to community health, rehabilitation, wellness and active living complements and enhances council’s active recreation outcomes and our approach to developing health promoting environments. This is detailed in the letter attached to this report (Attachment C).

18.     In response to emerging opportunities to host short term rental space in community facilities, particularly for small local enterprises and service providers, Community Places has developed a Community Enterprise Framework. This document helps to provide decision-making guidance when assessing proposals from local enterprises or community groups who are seeking to provide complementary services or activities from community venues.

19.     The café and physio opportunity at Te Puke o Tara was a major driver in the creation of this new framework and is the first situation that it is being applied to. The framework is attached for the information of the board, who is being asked to support it in this situation. The framework has been discussed with council’s legal team who support the approach. Legal are now developing a rental agreement for use in these situations

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

20.     The integrated service approach and physio rental was presented and discussed in a workshop with the local board on 14 August 2018. The local board indicated support for this in principle, pending a report and formal decision-making.

Tauākī whakaaweawe Māori / Māori impact statement

21.     Community based recreation and leisure programmes, provided for local communities through council leisure centres and recreation teams, contribute to improving wellbeing among Māori communities.

22.     Some programmes are intended to benefit local Māori as a targeted population.

Ngā ritenga ā-pūtea / Financial implications

23.     Upgrading the shared office space and the seminar room was out of scope for Te Puke o Tara redevelopment project. With the support of the Community Services Lead Team the project potentially has funding available from Community Facilities and Corporate Property.

24.     Renting the proposed physio space will provide ongoing sustainable revenue, making the overall cost of service more manageable.

25.     Staff and Pasifika Physio have agreed preliminary terms and conditions, subject to local board approval, as follows:

·        it was agreed that the rental would be $25,000 per annum and would be inclusive of power and water use (it was expensive and difficult to set up any meters for this and the physio use should not be significant)

·        rental will be invoiced monthly and the rental will be reviewed yearly

·        the space hired will be as identified on an attached plan

·        space is to be used for the sole purpose of delivering physio services

·        the term is for 3 years with the agreement to be reviewed before expiry. There is no right of renewal

·        the agreement to begin on 1 February 2019

·        occupancy would be maximum 6 days per week Monday to Saturday between the hours of 7am to 7pm. This is to align with the use of the leisure facility and centre

·        fit out is at the physio’s cost

·        the hired space must be left in the same condition as found at occupation

·        any external facing signage to be agreed with the Leisure Centre Manager and Community Centre Manager

·        reporting requirements for the use of the space will be established

·        acknowledgement that the physio service is in the space to complement the operation and outcomes of the leisure and community centre services.

Ngā raru tūpono / Risks

26.     There will be no net loss of community space, as the leisure centre seminar room can be added as bookable space through Community Venues.

27.     The proposed physio space has had a door added, which provides direct access to the foyer. Entry to the physio will not be through Te Puke o Tara’s shared community space.

28.     The proposed café and physio space can be returned to their original condition if required.

Ngā koringa ā-muri / Next steps

29.     The leisure centre’s seminar room will be used to support integrated programming and added as a bookable space. This can happen immediately, but ideally requires investment to enhance the condition of the room and to fit swipe card access.

30.     The rental agreement with Pasifika Physio for the proposed rehabilitation and treatment space will be completed.

31.     Refitting of physio space to commence in the new year, with rental to begin on 1 February 2019.

32.     Develop proposal to refit office space, upstairs above reception (freeing up more bookable space in Te Puke o Tara). Requires new investment but supports council’s workplace strategy.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

ACE Community Enteprise Framework Oct 2018

87

b

Te Puke o Tara plan

93

c

Pasifka Physio letter

95

     

Ngā kaihaina / Signatories

Authors

Garth Dawson - Leisure Business Manager

Kevin Marriott - Manager Community Facilities

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Graham Bodman - General Manager Arts, Community and Events

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


 


 


 


 


 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


 


 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 

Disposal recommendations report - 5Z Butler Avenue, Papatoetoe

 

File No.: CP2018/20035

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       This report seeks the Ōtara-Papatoetoe Local Board’s endorsement for Panuku Development Auckland (Panuku) to recommend to the Finance and Performance Committee the disposal of one council owned property in the Ōtara-Papatoetoe Local Board area.

Whakarāpopototanga matua / Executive summary

2.       5Z Butler Avenue, Papatoetoe is a vacant site serving no transport infrastructure public work use.  The rationalisation process commenced in September 2018.  Consultation with the council’s departments and CCOs and iwi authorities has now taken place.  The Ōtara-Papatoetoe Local Board informally considered the proposed disposal of the site at its October 2016 business meeting.  No current or future public work use has been identified for the property through the rationalisation process.  As such, Panuku recommends the reserve status be revoked and that the site be divested.

3.       5Z Butler Avenue is a Local Purpose (Service Lane) Reserve subject to the Reserves Act 1977.  If approval is obtained to dispose of the property, the reserve status would need to be revoked.  Final revocation of the reserve status will be subject to completing the statutory requirements of the Reserves Act 1977 and Local Government Act 2002, including public advertising. 

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      endorse Panuku Development Auckland’s recommendation to the Finance and Performance Committee to revoke the reserve status and dispose of 5Z Butler Avenue, Papatoetoe.

 

 

Horopaki / Context

4.       Panuku is required to undertake ongoing review of council’s property assets. This includes identifying properties from within council’s portfolio that are no longer required for public work purposes and may be suitable for sale and development if appropriate. Panuku has a particular focus on achieving housing and urban regeneration outcomes. Identifying potential sale properties contributes to the Long-term Plan 2018-2028 (LTP) and the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

5.       Once a property has been identified as potentially no longer required for public work purposes, Panuku engages with council departments and its CCOs through an expression of interest process, to establish whether the property must be retained for a strategic purpose or is required for a future funded public work.  Once a property has been internally cleared of any public work requirements, Panuku then consults with local boards, mana whenua and ward councillors.  All sale recommendations must be approved by the Panuku Board before a final recommendation is made to the Finance and Performance Committee.  The Finance and Performance Committee makes the final decision to approve a property for disposal. 

Tātaritanga me ngā tohutohu / Analysis and advice

Property Information

6.       5Z Butler Avenue is a 246m2 vacant site acquired by the former Papatoetoe City Council in 1986 as Local Purpose (Service Lane) Reserve, subject to the Reserves Act 1977.  Although the former Papatoetoe City Council District Plan and the former Manukau City Council District Plan included a service lane designation for the adjacent properties at 294 and 302 Great South Road, the intended service lane was never completed. 

7.       5Z Butler Avenue effectively bisects the adjoining property at 286 Great South Road, Papatoetoe.  Following a purchaser enquiry from the adjoining land owner, a review confirmed that the site serves no public work use.  Auckland Transport advised that the service lane serves no purpose, as it does not provide access to any other property except 286 Great South Road. 

8.       5Z Butler Avenue has a 2017 capital valuation of $80,000.  The AUP zoning is Road, however AT advised that the Auckland Unitary Plan (AUP) zoning is incorrect.  The site is not legal road and will require a plan change as a correction.   

9.       The site is likely to be subject to offer back obligations to the adjoining owner as the successor in title in accordance with section 40 of the Public Works Act 1981.  Due to the size and configuration of the site, it is likely that it could only be disposed of to the adjoining land owner.

Internal Consultation

10.     The rationalisation process commenced in September 2018.  No alternative public work uses were identified through the internal consultation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11.     5Z Butler Avenue is not specifically mentioned in the Ōtara-Papatoetoe Local Board Plan. 

12.     The council’s Local Board Services department advise that the Ōtara-Papatoetoe Local Board discussed the proposed disposal of 5Z Butler Avenue at its 16 October 2018 business meeting when considering the Panuku Development Auckland Local Board six-monthly update 1 March – 31 August 2018 report and that no separate local board workshop discussion regarding the site is required.

13.     This report provides the local board with an opportunity to formalise its views regarding the property.

Tauākī whakaaweawe Māori / Māori impact statement

14.     11 mana whenua iwi authorities were contacted regarding the potential sale of 5Z Butler Avenue.  The following feedback was received.

a)      Te Kawerau a Maki

No feedback was received for the site.

b)      Ngāi Tai ki Tāmaki

No feedback was received for the site.

c)      Ngāti Tamaoho

No site-specific feedback was received. 

d)      Te ākitai - Waiohua

No feedback was received for the site.

e)      Ngāti Te Ata - Waiohua

No site-specific feedback was received. 

f)       Te Ahiwaru

No feedback was received for the site.

g)      Ngāti Paoa

No feedback was received for the site.

h)      Ngaati Whanaunga

No feedback was received for the site.

i)        Ngāti Maru

No feedback was received for the site.

j)        Ngāti Tamatera

No feedback was received for the site.

k)      Waikato-Tainui

No feedback was received for the site.

Ngā ritenga ā-pūtea / Financial implications

15.     Capital receipts from the sale of properties contribute to Auckland Plan outcomes and the LTP by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.  In the 2018/2019 financial year, the LTP has forecast the disposal of non-strategic assets to the value of of $24 million.

16.     In accordance with the Local Government Act 2002, the annual Panuku SOI states the activities and intentions of Panuku, the objectives those activities will contribute to and performance measures and targets as the basis of organisational accountability.  For the 2018/2019 financial year Panuku is required to recommend to the council’s Finance and Performance Committee properties from within council’s portfolio that may be suitable for sale to a combined value of $30 million and to sell $24 million of property by 30 June 2019.

Ngā raru tūpono / Risks

17.     No risks have been identified in the recommendations contained in this report.

Ngā koringa ā-muri / Next steps

18.     The adjoining landowner has expressed interest in purchasing 5Z Butler Avenue should it be approved for sale.  This will be explored further should the Finance and Performance Committee approve the proposed disposal.

19.     5Z Butler Avenue is a Local Purpose (Service Lane) Reserve subject to the Reserves Act 1977.  Accordingly the reserve status will need to be revoked under section 24 of the Reserves Act 1977 before any proposed disposal could be completed.  A plan change seeking to change the AUP Zoning from Road to Business – Town Centre will be undertaken concurrently with the reserve revocation.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Images of 5Z Butler Avenue, Papatoetoe

103

     

Ngā kaihaina / Signatories

Authors

Anthony Lewis - Senior Advisor, Portfolio Review, Panuku Development Auckland

Authorisers

Rachel Hume - Team Leader Portfolio Review, Panuku Development Auckland

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 

Draft Contributions Policy

 

File No.: CP2018/20706

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek feedback from local boards on the draft Contributions Policy 2019.

Whakarāpopototanga matua / Executive summary

2.       It is estimated that the Auckland region is short 45,000 dwellings to meet current demand for housing. A further 313,000 dwellings and work places to support 250,000 jobs will be required by 2050 to meet expected growth. To manage this growth the council has identified the:

i)        location and nature of growth - through the Auckland Plan and Unitary Plan

ii)       location and type of infrastructure required to support growth - through the Development Strategy and structure plans

iii)      when and where it will invest $7.2 billion of growth-related infrastructure in the next ten years to support development - through the Long-term Plan 2018-2028 (10-Year Budget).

3.       Growth related capex has risen from $5.1 billion in the Long-term Plan 2015-2025 to $7.2 billion in the current 10-Year Budget.  We have also updated our projection of development growth across the next ten years.  The council will repay the borrowing raised to pay for the investment in infrastructure through general rates, targeted rates, user charges, third party funding (like New Zealand Transport Agency (NZTA) subsidies) and development contributions.

4.       A review has been undertaken of the current contributions policy and the council has adopted a draft Contributions Policy 2019 (see Attachment A) for consultation which includes a number of changes.

5.       To recover the increased investment in growth related infrastructure the indicative urban development contribution price rises from around $21,000 to $26,000 (excl. GST).  As a result, the development contribution revenue the council expects to collect will rise to $2.7 billion from $2.23 billion under the current policy.

6.       The demand placed on transport by different types of development has been reviewed.  The analysis shows that retail and commercial development place substantially higher demand on transport infrastructure than is reflected in the current policy.  The draft policy includes higher unit of demand factors for transport, and hence prices, for retail and commercial development with smaller decreases for other development types.  This would more fairly reflect the demand different development types place on the need to invest in infrastructure.

7.       The draft Contributions Policy 2019 also proposes:

·        extending the timeframe for the payment of development contributions on residential construction.  This will better align the time that residential builders pay their DCs with the time when they sell their developments

·        refining and changing funding areas to better match investment with beneficiaries, including adding areas for:

i)    transport to reflect areas where significant local infrastructure investment is planned

ii)   reserves to provide more detail on projects and their location

·        minor amendments including changes to development types.

8.       Consultation on the draft Contributions Policy 2019 is taking place from 19 October until 15 November 2018 including:

·        Five have your say events held across the region

·        engagement with Mana Whenua Kaitiaki Forum

·        opportunity for submitters to personally present their feedback to councillors on 23 November 2018.

9.       Local board November meetings will consider the draft Contribution Policy 2019 and resolve their feedback to inform the Governing Body’s decision making in December.

10.     Consultation is supported by a Consultation Document and Supporting Information, Attachments B and C respectively, which set out:

·        an overview of how the council is responding to growth and how development contributions fit within this context

·        describes how we set development contributions charges

11.     Details the key changes in our draft Contributions Policy and why we have proposed them.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      resolve feedback on the Contributions Policy 2019.

 

 

Horopaki / Context

12.     The current policy is known as the Contributions Policy 2015 (Variation A) and reflects the Long-term Plan (LTP) 2015-2025. Development contributions have recovered approximately $400 million of funding for growth projects in the last three years.

13.     Council reviewed the current policy and recommended that it be amended to reflect changes to capital expenditure in the 10-Year Budget. At its meeting on 30 April 2018 the Governing Body agreed to consult on the draft Contributions Policy 2019 in May 2018.

14.     Feedback from the development community requested more detailed supporting information and a longer period for consultation on the draft policy. In response, at its meeting on 27 June 2018 the Governing Body agreed to extend the current policy until 31 January 2019 so that additional supporting information for the policy could be prepared and further consultation on the 2019 policy undertaken.

15.     The policy has been reviewed in accordance with the following principles:

·        purpose and principles of development contributions under the Local Government Act 2002

·        equitable sharing of costs of growth between ratepayers, developers and other members of the community having regard to such matters as who causes the costs and who receives the benefits

·        equitable sharing of costs of growth between different types of development and different funding areas

·        revenue predictability for the council and cost certainty for developers

·        administrative simplicity

·        ensuring legislative compliance.

16.     Schedule Five to the attached draft Contributions Policy 2019 considers the appropriateness of development contributions as a funding source in accordance with the requirements of section 101(3) of the Local Government Act 2002. Our Revenue and Financing Policy sets out how the council will fund capital and operating expenditure for each of its activities including its decisions to use DCs to fund growth capital expenditure.

Tātaritanga me ngā tohutohu / Analysis and advice

Capital expenditure and funding for Auckland’s growth

Capital investment and development contribution revenue

17.     The table below sets out the changes in development contribution (DC) revenue by activity between the current policy and the draft Contributions Policy 2019.

DC revenue by activity ($ billion)

Current DC policy

Draft DC policy 2019

 Transport

0.7

1.1

 Stormwater

0.5

0.5

 Parks and community infrastructure

1.0

1.1

Total

2.2

2.7

 

Contributions pricing

18.     The 10-Year Budget assumes that a Contributions Policy 2019 will be adopted reflecting the Revenue and Financing Policy position that growth-related infrastructure investment should be funded from development contributions.  The 10-Year Budget assumes that the policy will provide for DCs to recover $2.7 billion of the cost of the planned investment in growth infrastructure.

19.     The indicative urban DC will rise from around $21,000 to $26,000 (excl. GST).  DCs vary widely depending on the type of development and the infrastructure needed to support growth in different locations.

20.     Some infrastructure investments provide benefits across the region or respond to cost pressures driven by growth irrespective of location.  Under the proposed policy to recover these costs every development would pay $8,090 per Housing Unit Equivalent (HUE) for regional infrastructure.  However, the sub-regional and local requirements for infrastructure vary depending on the infrastructure required to support growth in that area and the capacity of existing infrastructure.  As a result, DC prices would vary across the region e.g.

·        Manurewa-Papakura - new DC price will be $42,182 to reflect increase in stormwater and parks investment

·        Manukau Central - new DC price will be $22,572 as there is capacity available in existing network infrastructure.

 

Impact of increasing DC price

21.     Raising the price of DCs:

·        better aligns DCs with actual cost of infrastructure

·        increases certainty that infrastructure will be delivered

·        encourages developers to more accurately price land purchased for development to reflect future DC costs

·        negatively impacts developers who have paid for land based on current DC prices.

22.     Economic research indicates that increasing the DC price does not generally increase house prices.  House prices are determined by the balance of supply and demand.   Development is only cost plus where the value of land for housing is the same as its value in alternative uses i.e. agriculture.  The price of land that can be developed for housing or business use in Auckland is much higher than its value in agricultural use.

23.     Developers generally establish the price they will pay for land based on:

Expected sale price of finished house (as set by the market – supply and demand)

-    Land development costs

-    Construction costs

-    Council cost including DCs

-    Profit margin

=   Price paid for land

Alternative options considered

24.     There are two alternatives to the proposed increase in development contributions;

·        defer or halt planned capital projects supporting growth

·        increase ratepayer funding of these projects.

25.     The increase in development contributions price over period of the 10-Year Budget is forecast to provide an additional $500 million of revenue.  Without this revenue the council would need to reduce its planned capital expenditure by between $1 billion and $4 billion depending on which projects were prioritised.  This sum exceeds the loss in revenue because development contributions make up varying proportions of the funding of individual projects[4].  This option was not adopted as these investments are vital to:

·        maintaining service levels in the face of growth pressures

·        supporting making land available for new development in both the greenfields and brownfields.

26.     To maintain the planned level of investment without increasing development contributions would require an increase in rates funding of between $50 million and $200 million per annum.  This is equivalent to an additional general rates increase of between 3 and 13 per cent.  Land owners, developers and the owners of new construction are the beneficiaries of the portion of investment in infrastructure that supports growth.  This option was not proposed as it is appropriate that the growth share of funding comes from the beneficiaries via development contributions not general ratepayers.

Possible legislative changes to funding of Community Infrastructure

27.     Central government has recently introduced the Local Government (Community Well-being) Amendment Bill which would restore the Council’s ability to use DCs to fund a broader range of community infrastructure (including, for example, public swimming pools and libraries).  If the legislation passes the council can consider changing its capital budgets and amending the policy to include the growth component of any qualifying expenditure.

Unit of demand factors

28.     Different types of development place different demands on infrastructure.  The council uses unit of demand factors to fairly share the cost of infrastructure across development types.

29.     Demand factors are set relative to the standard residential dwelling of between 100m2 and 249m2.  A standard residential dwelling is referred to as a household equivalent unit (HUE).  For example a retirement unit is charged 30 per cent of the rate for transport that a residential dwelling pays i.e. 0.3 HUE.

Non-residential transport

30.     Transport demand factors are calculated using data on the daily volume of trips generated from each development type.  For residential development the demand factor is adjusted for relative occupancy levels between residential development types.

31.     A review of the statistical trip generation data shows that retail and commercial developments generate substantially more trips than residential and other development types.  These results are consistent with officers’ experience of case by case analysis undertaken by the former councils of the transport impacts of this type of development.

32.     The transport demand factors proposed are set out in the tables below.  Because non-residential developments are usually larger than residential dwellings the demand factors are translated into HUEs per 100m2.

Units of demand per 100m2

Development Type

Current DC Policy

Draft DC Policy 2019

Commercial

0.37 HUE

0.73 HUE

Retail

0.47 HUE

2.79 HUE

Education and Health

0.37 HUE

0.37 HUE

Production and Distribution

0.29 HUE

0.10 HUE

Other non-residential not specified above

0.36 HUE

1.00 HUE

33.     These transport demand factors are comparable with those for other councils. Hamilton sets the rate for high demand non-residential at 2.75 HUEs (which includes retail) and Queenstown 2.83.  Christchurch and Wellington also use higher factors for commercial and retail development.

34.     The demand factors derived from the analysis above produce substantial price changes for retail and commercial development.  As this type of development represents a small proportion of overall development the price reduction for other development types is lower.

35.     As the transport component of DCs varies across the region based on the need for investment in each area the exact price effects will vary.  In broad average terms the DC transport price for retail will rise by $18,000 per 100m2 and $2,900 for commercial if the proposed demand factors are used in comparison to the current factors.  It will fall by $1,450 per 100m2 for production and $500 for a standard residential dwelling.  The impact is illustrated with examples based on two recent developments below

·        5,000m2 retail mall development in the North would pay $1.3 million under the proposed demand factors whereas they would have paid $224k under the current demand factors.

·        50,000m2 production development in the South would pay $410k under the proposed demand factors whereas they would pay $1.15 million under the current demand factors.

36.     Two alternative options to making the changes to non-residential transport unit of demand factors were considered:

·        retaining the status quo

·        move to the new factors in equal steps over a three year period.

37.     Retaining the status quo was rejected on the basis that the evidence clearly shows that transport demand is much higher for retail and commercial development than for other development types.  At present other development is effectively subsidising retail and commercial development.  Large developers operating nationwide will be aware of these differences in DC prices.

38.     As the price increases are substantial the council could consider a three year transition.  This option was rejected as it would extend the current subsidisation.  The price changes are substantial however the subsidisation is also large.  It is likely that developers operating nationwide will have been expecting this change for some time.

39.     It was also noted that a transition could create administration issues and present revenue risks that may be difficult to forecast.  Developers often lodge consents early when they become aware of pending changes to contributions prices.  A transition of this nature would create incentives for all development types around the staging of transitional price changes.  Retail developers may try to lodge consents prior to the date of changes and others may delay applications.  This is likely to have implications for both our revenue forecasts and our consenting and DC assessment teams.

Reserves acquisition, reserve development and community facilities

40.     The council’s unit of demand factors for reserves acquisition, reserve development and community facilities are based primarily on the relative occupancy of different types of residential development compared to a standard residential dwelling.

41.     Officers are reviewing the relative use of reserves and community facilities by the occupants of different residential development types.  Part of this review involves undertaking an extensive survey of usage of reserves and community facilities by Aucklanders.  To ensure this survey provides the best information it needs to cover Aucklanders’ use across seasons.

42.     The results of the survey are expected to be available early next year.  Officers will report the results of the review, including the survey data, in the first quarter of next year.  If the review suggests changes should be considered to the units of demand for reserves acquisition, reserve development and community facilities the policy can be amended at that time following consultation, if appropriate.

Remissions for Māori development and social housing

43.     The current contributions policy does not provide for remissions or waivers of DCs.  Feedback from Māori and social housing developers is that the requirement to pay DCs is an additional challenge to overcome that presents a further barrier to development.  Iwi have raised the many difficulties associated with developing Māori land, as well as noting their recent gifting of land for parks and the historic confiscation of land for public works.

44.     Officers do not recommend the use of DC remissions.  Support for Māori development and social housing is better made transparently from a fixed grant budget or considered on a case by case basis.  Grants enable the council to make decisions on the relative merits of individual proposals rather than automatically supporting or rejecting applications on predetermined criteria.

45.     The council currently offers support for DCs for Māori development through the Marae and Papakāinga grant made available through the Māori Cultural Initiatives Fund.  The policies governing the fund are currently being reviewed and will be considered by the Community Development and Safety Committee later this year.

46.     Council does not currently offer a regional grant scheme that enables funding of DCs for social housing.  The council’s position to date has been that social housing is a government responsibility.  However, the council did provide a one-off grant of $475,000 to the City Mission for the development of the HomeGround facility.  The grant was based on an estimate of DCs and consenting costs.  Officers recommend that if the council wishes to consider extending support for DCs for social housing then this should be through the development of a grants scheme as part of the Annual Plan 2019/2020.  A grant can be used to fund any development costs and not just council fees, as was the case with the HomeGround grant.

47.     DCs are set to recover the cost of planned growth infrastructure from developers. Any remission of DCs would reduce revenue. The loss of revenue from a remission scheme cannot be recovered from other developers as they are only required to pay the cost of the demand they place on infrastructure.  Remissions of DCs for some developers do not change the level of demand for infrastructure from other developers.

48.     Revenue would instead need to be made up by reductions in expenditure or increases in general rates.  Remissions administered under the Contributions Policy would need to provide for automatic trigger tests and hence an unconstrained budget.

49.     Further discussion of remissions for Māori development and social housing is set out in Attachment D.

Payment timing

50.     Developers prefer to pay development contributions as close as possible to the potential realisation of their investment e.g. sale of land or buildings.  The current payment timing for the main development types (other triggers make up a very small proportion of development contributions) are at the issue of:

·        land title for subdivisions – around one year before sale

·        building consent for residential development – around six to twelve months before sale

·        code compliance certificate for non-residential development – around time of sale.

51.     DCs invoiced on building consent for residential development are approximately 25 per cent of total DC revenue.  Residential developments are currently required to pay DCs when the building consent is issued. Officers propose to adjust the payment timing for residential developments as follows:

·        a consent that creates five or more dwelling units will be treated as non-residential development. This will allow the DCs to be invoiced at time the Code Compliance Certificate (CCC) is applied for. This will extend the time until council receives payment by an average of 12 months.

·        all other residential consents will be invoiced six months after building consent is issued.

52.     This change will support residential developers by better aligning the requirement to pay DCs with developers’ cash flows. Reducing the amount of capital investment required prior to construction will make it easier for developers to finance and progress residential projects.  This proposal formed part of consultation on the draft Contributions Policy 2019 in May and was supported by all of the 17 submissions that commented on it.

53.     The proposed changes will lead to a one-off reduction in the council’s DC revenue of $10 million for 2018/2019.  The council can manage this change within its present budget.  The change is not material over the 10-Year Budget period as all developments will still pay, just slightly later.

54.     The council includes the interest cost of the difference between the receipt of DCs and the timing of investment in growth related projects.  The cost of receiving DC payments on residential building development slightly later will be factored into the DC price.  The proposal will increase the DC price by between $100 and $200 (or less than 1 per cent) on average depending on the units of demand used for transport.

55.     Considered was also given to retaining the status quo.  However, preference was given to the easing of cash flow demands on residential builders rather than land developers focusing on subdivision and non-residential builders.  Residential builders are often operating at a smaller scale with more limited access to capital.  Providing them additional time eases their cash flow demands and supports the dwelling construction the council is seeking.

56.     Neither the proposal or the status quo present any risk to the council in terms of payment security.  The council has statutory powers to recover unpaid DCs, including registering a statutory charge on property where DCs have not been paid.  While the council has some aged DC debt this is a very small proportion of the DCs invoiced over the last 8 years.  In this time the council has written off less than $100,000 of DC debt out of $740 million invoiced.

57.     Two administrative changes are also proposed to payment timing and enforcement.  Developers who require a land use consent but cannot be assessed for DCs on a resource consent or building consent will be required to pay on land use consent.  At present non-residential developments are required to pay on issue of a code of compliance certificate (CCC) or certificate of public use (CPU).  Some developments do not require a CCC or CPU to operate and are avoiding payment.  It is proposed that all non-residential developments will be required to pay at the latest 24 months of issue of a building consent.  This provides sufficient time for developers to realise their investment whilst ensuring securing of payment for council.

Other proposed changes to the Policy

Funding areas

58.     The draft Contributions Policy 2019 includes seven additional funding areas for transport. These funding areas allocate the cost of transport infrastructure to the priority growth areas in Northwest, Dairy Flat/Wainui/Silverdale, Greater Tamaki and Albany, and transport infrastructure, solely, mainly road sealing, for the benefit of rural areas in the North, West and South.

59.     Changes have also been made to the funding areas for reserves to provide a more refined allocation of these costs to development areas.  The Greenfield, Urban and Rural funding areas have been replaced with Northern Greenfield, Southern Greenfield, Northwest Greenfield and Urban funding areas. As a result the DC costs better reflect the differences in investment required to meet the needs of future growth.  A new funding area has also been created for reserves and community facilities in Greater Tamaki to reflect the specific needs and plans for that area.

60.     Two new stormwater funding areas have also been added where investment is now planned Hauraki Gulf Islands and Omaha/Matakana.

Development Types

61.     Amendments are also proposed to the following development types to better reflect the demand they place on infrastructure or clarify definitions.  Maintaining the status quo for these areas was rejected to ensure an appropriate level of cost was recovered and reduce the administration costs associated with customer confusion.

Student accommodation

62.     Create a new ‘student accommodation units’ category for student accommodation (administered by schools/universities).  This category will have a lower price for transport and open space than a standard residential dwelling because of lower occupancy.

Small ancillary dwelling units

63.     Change the ‘size’ definition of small ancillary dwelling units to those with a gross floor area less than or equal to 65m². This aligns the Contributions Policy with the definition in the Unitary Plan to avoid customer confusion.

Retirement villages

64.     Amend the definition of a ‘Retirement Village’ to align with the Unitary Plan to avoid customer confusion.

Accommodation units for short term rental

65.     Amend the definition of Accommodation Units to clarify that they include properties used for short term rental.  Long-term rentals will continue to be treated as dwelling units.

A long-term view of growth infrastructure costs

66.     The 10-year Budget 2018-2028 includes over $26 billion of investment for Auckland including significant investment to support new development over the next 10 years. This investment is not, however, sufficient to enable all the future urban areas to be developed now or all of the intensification projects to proceed immediately.

67.     The proposed contributions policy seeks to recover a fair share of the infrastructure costs currently planned from developments that are enabled by or benefit from this planned infrastructure. In areas that already have sufficient infrastructure, or it is planned within the next ten years, the policy describes the contribution to the cost of this infrastructure that will be charged to different types of development.

68.     For areas where the infrastructure provision is not already provided or scheduled for the 2018-2028 period development cannot yet proceed due to the infrastructure constraints. We will continue to work on determining the cost and funding arrangements for the infrastructure required. The development charges for these areas included in the draft Contributions Policy 2019 do not yet fully reflect the true cost of providing infrastructure in those areas. For some of these development areas, particularly greenfield areas, the council infrastructure cost per house has been estimated at around $70,000. Once the costs and funding arrangements are clear growth charges will be updated to ensure they are paying their fair share when the areas are able to be developed.

69.     Limits on the council’s ability to borrow mean that additional investment, even if it is eventually funded by developers, would require new or alternative financing mechanisms. We continue to work on new ways to partner with others to build and finance infrastructure. If we can do this successfully this will enable more development areas to be supported earlier.

Public Consultation

70.     Public consultation will run from 19 October to 4pm on 15 November.

71.     Five Have Your Say Events (HYSE) have been planned to take place during the public consultation period:

·        South - Manukau

·        North - Takapuna

·        Central – CBD

·        Retirement village developers - CBD

·        Western Springs Garden Hall (evening).

72.     The location and timing of HYSE are scheduled to provide for developers and the public to engage with the council at locations and timings organised to suit their needs and preferences.  These five HYSE events provide an opportunity for developers and other interested parties to learn more about the draft policy and provide feedback.  All comments will be captured and reported through to the Finance and Performance Committee to help inform decision-making on the final policy.

73.     It is planned to ask those providing written feedback if they would like to register their interest in personally presenting their feedback to councillors on Friday 23 November.  This will provide time for 30 presentations allowing 15 minutes for each presentation including questions.  Seventeen submitters expressed an interest to be heard following the May consultation.  The invitation will note that it may not be possible to make time to hear everyone if the event is over-subscribed given the need to manage costs and limitations on councillors’ available time.  If necessary, slots would be allocated on a “first come, first served” basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

74.     The DC price varies by location depending on the cost of infrastructure required to support development in an area. The funding areas are set out in the attached policy documents.

75.     Officers provided briefings on the draft Contributions Policy 2019 to local board cluster meetings in October. 

76.     Local boards have a statutory responsibility for identifying and communicating the interests and preferences of the people in its local board area in relation to the context of the strategies, policies, plans, and bylaws of Auckland Council. This report provides an opportunity for the local board to give input on the draft Contributions Policy 2019.

77.     Local board decisions and feedback are being sought in this report to inform the Governing Body’s consideration of the adoption of the Contribution Policy 2019 in December.

Tauākī whakaaweawe Māori / Māori impact statement

78.     Council does not hold information on the ethnicity of developers.  The impact on Māori will be similar to the impact on other developers.

79.     Feedback from Māori received in the May consultation has been considered as part of the development of the revised draft Contributions Policy 2019. Key issues raised were that the Contributions Policy should:

·        reflect the Auckland Plan 2050 outcome to support Māori identify and wellbeing, for example by exempting (remitting) DCs for Māori developments 

·        include specific development types for Māori development.

80.     The remission of DCs for Māori development is discussed in this report.

81.     Development types are created based on evidence that different types of development generate different levels of demand for infrastructure. The policy does not currently contain specific Māori development types. Māori developments are categorised under broader development types based on the demand they generate. For example, kaumātua housing is treated the same as retirement villages, and marae fall under community facilities. As more Māori developments occur, evidence of demand generation can be used to reclassify developments or create new development types.

82.     Māori have expressed aspirations for their land that includes new forms of development that may not fit into existing development types. Legislation provides for the reconsideration of DC assessments for individual developments where evidence is available to show that the demand it will generate is less than its classification under the existing policy. Council also proactively reviews the availability of evidence for demand, and amends the Contributions Policy for new or adjusted development types and demand factors as evidence becomes available.  Council will continue to work with Māori to ensure that the Contributions Policy, in its design and its application, appropriately reflects the realities of Māori development.

83.     Feedback from iwi on the draft Contributions Policy 2019 will be sought as part of public consultation and via engagement with the Mana Whenua Kaitiaki Forum.  Mana Whenua will also be invited to present their feedback to the councillors through the formal engagement for stakeholders referred to in the public consultation section above.

Ngā ritenga ā-pūtea / Financial implications

84.     The financial implications are set out in the report.

Ngā raru tūpono / Risks

85.     Investment in DC funded growth related infrastructure carries the risk of development projections, and therefore DC revenue, not being met. These risks will be managed through monitoring consent applications and DC revenue.

Ngā koringa ā-muri / Next steps

86.     Public consultation on the draft Contributions Policy 2019 is to be held from 19 October to 15 November 2018 as above.  Feedback would be reported to the Governing Body workshop on 29 November.  Officers would report on adoption of the final policy to the 13 December meeting of the Governing Body.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Draft Contributions Policy 2019 (Under Separate Cover)

 

b

Consultation Document (Under Separate Cover)

 

c

Supporting information (Under Separate Cover)

 

d

Remissions of development contributions for Maori development and social housing (Under Separate Cover)

 

     

Ngā kaihaina / Signatories

Authors

Felipe Panteli - Senior Policy Advisor

Beth Sullivan - Principal Advisor Policy

Andrew Duncan - Manager Financial Policy

Authorisers

Ross Tucker - Acting General Manager, Financial Strategy and Planning

Louise Mason - GM Local Board Services

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 

Auckland Regional Pest Management Plan consultation feedback and recommended changes

 

File No.: CP2018/21013

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To receive a summary of consultation feedback from local board residents on the Proposed Regional Pest Management Plan, and to provide feedback on recommended changes to the document.

Whakarāpopototanga matua / Executive summary

2.       Auckland Council is currently developing a new Regional Pest Management Plan. This plan is prepared under the Biosecurity Act 1993, and describes the pest plants, animals and pathogens that will be managed in Auckland. It provides a framework to minimise the spread and impact of those pests and manage them through a regional approach. Once operative, the Regional Pest Management Plan will provide a regulatory framework to support the council’s biosecurity activities, including those funded through the natural environment targeted rate.

3.       The Proposed Regional Pest Management plan was approved for public consultation by the Environment and Community Committee in November 2017 (resolution numbers ENV/2017/161 to ENV/2017/167) and consulted on in February and March 2018 alongside the Long-term Plan 2018-2028.

4.       A workshop was held with the board on 9 October 2018 to discuss the consultation feedback and proposed staff responses.

5.       Ōtara-Papatoetoe Local Board residents provided seven submissions on the plan, representing one per cent of overall submissions. The views of local board residents were similar to regional views, with high levels of support across all topics excluding the addition of cats as a pest. The extent of cat control resulting from the plan is likely to be less extensive than the concerns noted in many submissions. Staff are exploring options to mitigate submitter concerns in the wording of the final plan.

6.       This report requests the board’s formal feedback on recommended changes to the Proposed Regional Pest Management Plan arising from key submission themes. Submission themes and corresponding changes are summarised in Attachment A.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      receive a summary of consultation feedback from Ōtara-Papatoetoe residents on the Proposed Auckland Regional Pest Management Plan.

b)      provide feedback on the recommended changes to the Proposed Regional Pest Management Plan based on consultation feedback.

 

 

Horopaki / Context

7.       Auckland Council is currently reviewing its 2007 Regional Pest Management Strategy. The new Regional Pest Management Plan will prescribe council’s approach to pest management to reflect best practice and changes to various pest plants and animals in the Auckland region. The review is also in direct response to, and compliant with, the National Policy Direction for Pest Management 2015.

8.       The review of the Regional Pest Management Plan began with an issues and options paper discussed with elected members, followed by a public discussion document which was used as a basis for engagement with mana whenua, stakeholders and elected members.

9.       At its November 2017 meeting, the Environment and Community Committee approved the proposed Regional Pest Management Plan for public consultation alongside the Long-term Plan 2018-2028 (resolution numbers ENV/2017/161 to ENV/2017/167).

Tātaritanga me ngā tohutohu / Analysis and advice

10.     Consultation on the proposed Regional Pest Management Plan took place in February to March 2018 alongside consultation on the Long-term Plan and other statutory planning documents. A total of 1,262 submissions were received, which represents a significant increase on the approximately 400 submissions that were received on the 2015 discussion document. The breakdown by submission type is shown in Table 1 below.

Table 1: Proposed Regional Pest Management Plan breakdown by submission type (Auckland-wide)

Submission type

Number of submissions

Percentage of submissions

Online form

1035

82%

Hardcopy form

183

15%

Non-form (e.g. email, letter)

44

3%

 

11.     Of the 1,262 submissions received, 23 were pro-forma submissions from Forest and Bird. The number of submissions received by local board area is shown in Table 2.

Table 2: Breakdown of Proposed Regional Pest Management Plan submissions by local board area

Local board

Number of submitters

Percentage of submitters

Albert-Eden

116

9%

Devonport-Takapuna

53

4%

Franklin

50

4%

Great Barrier

24

2%

Henderson-Massey

46

4%

Hibiscus and Bays

85

7%

Howick

52

4%

Kaipātiki

98

8%

Māngere-Ōtāhuhu

17

1%

Manurewa

18

1%

Maungakiekie-Tāmaki

51

4%

Ōrākei

64

5%

Ōtara-Papatoetoe

7

1%

Papakura

21

2%

Puketāpapa

12

1%

Rodney

162

13%

Upper Harbour

41

3%

Waiheke

37

3%

Waitākere Ranges

87

7%

Waitematā

51

4%

Whau

41

3%

Regional

5

0%

Not Supplied

69

5%

Outside Auckland

55

4%

Total

1,262

 

 

12.     The consultation feedback form included eight questions relating to key programmes in the Proposed Regional Pest Management Plan that were described in a summary document (see Attachment B for details around each of the proposed approaches). The responses received for each question from residents of the Ōtara-Papatoetoe Local Board area are summarised below in Table 3, and show a high level of support across all these topic areas.

Table 3: Feedback from Ōtara-Papatoetoe Local Board residents on the Proposed Regional Pest Management Plan

Question

Response

Percentage of submissions local board

Percentage of submissions regional

1. What is your view on the proposed approach to pest plant management in parks?

Full support

17%

26%

Partial support

17%

17%

Partial do not support

0%

3%

Full do not support

0%

2%

Other comments

67%

53%

2. What is your view on the proposed approach to managing kauri dieback?

Full support

40%

27%

Partial support

40%

29%

Partial do not support

0%

5%

Full do not support

0%

2%

Other comments

20%

37%

3. What is your view on the proposed approach to prevent the spread of pests to the Hauraki Gulf Islands?

Full support

40%

46%

Partial support

10%

19%

Partial do not support

0%

12%

Full do not support

0%

2%

Other comments

50%

21%

4. What is your view on the proposed approach to managing pests on Aotea/Great Barrier?

Full support

60%

44%

Partial support

0%

20%

Partial do not support

0%

4%

Full do not support

0%

2%

Other comments

40%

30%

5. What is your view on the proposed approach to managing pests on Kawau Island?

Full support

67%

43%

Partial support

17%

23%

Partial do not support

0%

7%

Full do not support

0%

4%

Other comments

17%

23%

6. What is your view on the proposed approach to managing pests on Waiheke Island?

Full support

33%

44%

Partial support

17%

21%

Partial do not support

0%

5%

Full do not support

0%

3%

Other comments

50%

28%

7. What is your view on the proposed approach to the management of rural possums?

Full support

20%

38%

Partial support

60%

28%

Partial do not support

0%

7%

Full do not support

0%

4%

Other comments

20%

23%

8. What is your view on the proposed approach to the management of freshwater pests?

Full support

0%

46%

Partial support

67%

23%

Partial do not support

0%

4%

Full do not support

0%

3%

Other comments

33%

25%

 

13.     In addition to the eight themed questions covered in Table 3, a further open-ended question elicited responses about a wide range of other topics covered in the proposed plan.

14.     The most commonly raised topic in the open-ended question was the issue of cat management. A wide range of views on this topic were expressed, including requests for increased cat management beyond that in the proposed plan. The majority of submissions on this topic voiced concerns about cats being included as pests. These submitters cited animal welfare issues and concerns that domestic cats throughout Auckland would be at risk under the proposed plan. Staff are exploring options for mitigating these concerns, which in many cases reflect a perception of more extensive cat control than was envisaged in the plan. Options for mitigating concerns include clarifying the spatial extent of the proposed approach in the final plan, and alternatives to the use of the term ‘pest cat’.

15.     Staff have worked through submissions to determine any changes to be recommended for the final plan. Attachment A identifies key themes where amendments to pest management programmes in the proposed plan were sought by submitters, along with proposed staff responses. Feedback themes have been grouped according to the questions in Table 3 (above), along with an ‘other’ category to capture feedback related to other topics.

16.     This report seeks formal feedback from the board at its November 2018 business meeting on the recommended changes to the Proposed Regional Pest Management Plan in response to consultation feedback.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17.     During engagement on the issues and options paper and wider public consultation on the discussion document, key issues were raised in relation to cats, possums, widespread pest plants, and the ban of sale of some pest species. In addition to these regional issues, the Ōtara-Papatoetoe Local Board provided feedback on locally specific issues of importance to the area, including pigeons, weeds on council land, rabbits, and the importance of education around pests.

18.     Proposed approaches to be taken in relation to these issues were workshopped with the board in July 2017. At its August 2017 business meeting the board provided formal feedback on these proposed management approaches. A copy of this feedback is appended in Attachment C.

19.     A recent workshop with the board was held on 9 October 2018 to discuss the consultation feedback and the recommended amendments to the plan, as set out in Attachment A.

Tauākī whakaaweawe Māori / Māori impact statement

20.     Section 61 of the Biosecurity Act requires that a Regional Pest Management Plan set out the effects that implementation of the plan would have on the relationship between Māori, their culture, their traditions and their ancestral lands, waters, sites, maunga, mahinga kai, wāhi tapu, and taonga.

21.     Engagement has been undertaken with interested mana whenua in the Auckland region during development of the plan, and formal submissions were received from the mana whenua groups listed below. In addition, staff are working closely with mana whenua on the development and implementation of a range of biosecurity programmes, providing opportunities for mana whenua to exercise kaitiakitanga, through direct involvement in the protection of culturally significant sites and taonga species.

·        Mana Whenua Kaitiaki Forum

·        Te Kawerau ā Maki

·        Te Rūnanga o Ngāti Whātua

·        Te Uri o Hau

·        Te Tira Whakamātaki -  Māori Biosecurity Network

22.     Submissions were largely supportive of the approaches set out in the proposed plan, and key themes noted in feedback from mana whenua included:

·        the need to enhance rather than protect ecosystem function and resilience

·        the need to recognise ecological value outside Significant Ecological Areas

·        the need to identify performance measures to enable people to readily evaluate success

·        the need to adopt management strategies that incentivise good management approaches

·        the importance of community education and involvement in pest management

·        mana whenua participation in pest management in collaboration with Auckland Council.

23.     Staff have prepared a summary of mana whenua feedback, including proposed staff responses. This document will be circulated to mana whenua submitters for their consideration in November and December 2018. This content will be included in the final submission summary that is reported to the Environment and Community Committee in March 2019, alongside the final plan. This content will be made available to all local boards prior to the committee meeting.

Ngā ritenga ā-pūtea / Financial implications

24.     The Proposed Regional Pest Management Plan presents a major change in pest management in Auckland, and therefore requires a significant increase in investment. As part of consultation on the Long-term Plan 2018-2028, the council sought community views on two options for increased investment in the natural environment funded by a targeted rate.

25.     On 31 May 2018 the Governing Body approved the introduction of a natural environment targeted rate to raise $311 million for environmental initiatives. These initiatives include addressing kauri dieback and targeted ecological protection (resolution GB/2018/91).

26.     This level of investment allows substantial (approximately 80 per cent), but not full, implementation of the Proposed Regional Pest Management Plan. Some changes to the proposed plan will be made to fit the funding envelope, most notably reducing the spatial extent of parks supported by pest plant control in buffer zones, and removing the moth plant good neighbour rule from the Hauraki Gulf Islands. These changes are addressed in further detail in Attachment A.

Ngā raru tūpono / Risks

27.     There are no significant risks arising from the board giving feedback on the Proposed Regional Pest Management Plan at this time. However, if the board chooses not to give feedback this would create a risk that their views will not be reflected in the final Regional Pest Management Plan.

28.     If adoption of the Regional Pest Management Plan is delayed, this will create significant risks to the council’s ability to achieve targets for protecting native biodiversity, through effectively regulating the control of pest plants, animals and pathogens.

Ngā koringa ā-muri / Next steps

29.     Attachment A has been prepared to facilitate local board feedback on the recommended changes to the proposed Regional Pest Management Plan.

30.     Staff will progress development of the final Regional Pest Management Plan in line with the process and indicative timeframes outlined in Table 4 below. A copy of the final plan and supporting information (including a full submissions analysis report and staff recommendations) will be provided to local boards for information prior to Environment and Community Committee adoption in March 2019.

Table 4: Timeframes for the finalisation of the Regional Pest Management Plan

Action/Milestone

Indicative timeframe

Mana whenua engagement to address changes proposed in submissions

September – October 2018

Local boards resolve formal feedback at business meetings

November – December 2018

 

Environment and Community Committee workshop

November 2018

Staff draft final plan

December 2018 – February 2019

Environment and Community Committee adopt plan

March 2019

 

Closing the loop with local boards and submitters

April – May 2019

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Key submission themes and recommended amendments to the Proposed Regional Pest Management Plan consultation feedback

125

b

Proposed Regional Pest Management Plan 2018 - Summary Document

135

c

Ōtara-Papatoetoe Local Board feedback on the Proposed Regional Pest Management Plan - August 2017

147

     

Ngā kaihaina / Signatories

Authors

Dr Imogen Bassett – Biosecurity Principal Advisor.

Authorisers

Gael Ogilvie – General Manager Environmental Services

Barry Potter - Director Infrastructure and Environmental Services

Louise Mason - GM Local Board Services

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


 


 


 


 


 


 


 


 


 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 

Feedback on proposed topics for inclusion in the Auckland Water Strategy

 

File No.: CP2018/21076

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide formal feedback on the proposed topics for inclusion in the Auckland Water Strategy.

Whakarāpopototanga matua / Executive summary

2.       Both freshwater and marine environments in Auckland are under pressure from historic under-investment, climate change and rapid growth. The Auckland Plan 2050 identifies the need to proactively adapt to a changing water future and develop long-term solutions.

3.       In response to these challenges, the Environment and Community Committee approved the scope of a strategy for Auckland’s waters at its June 2018 meeting (resolution ENV/2018/78). The strategy will provide strategic direction for the council group to meet the challenges and opportunities for improved management for water in all its forms. It will establish the outcomes needed for Auckland’s waters, as part of implementation of the Auckland Plan.

4.       Staff from across Auckland Council, Watercare and Auckland Transport have started developing the draft Auckland Water Strategy by first identifying Auckland’s water issues.

5.       A comprehensive engagement programme has also commenced. This has included mana whenua engagement through the Mana Whenua Kaitiaki Forum as well as separate workshops with operational kaitiaki.

6.       Staff have also attended workshops with all 21 local boards, the governing body and subject matter experts to present the progress of the strategy, and to introduce key topics to be addressed in the strategy.

7.       A draft discussion document is now being developed. This document will set out the key water topics, and propose a framework for the water strategy, for public feedback. 

8.       This report provides an update on the development of the strategy and requests formal feedback from the local board on the proposed topics for inclusion in the strategy (see Attachment A). A template to guide local board feedback has been included as Attachment B to this report.

9.       Feedback from local boards will be summarised as part of a report to the Environment and Community Committee in December 2018, seeking approval of a water strategy discussion document, ahead of public consultation from February to April 2019.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      provide feedback on the proposed topics for inclusion in the Auckland Water Strategy (Attachment A of the agenda report)

b)      note that local board feedback on proposed topics for inclusion in the Auckland Water Strategy will be included in a report to the Environmental and Community Committee in December 2018, seeking approval of the draft Auckland Water Strategy discussion document for public consultation in early 2019.

 

Horopaki / Context

10.     The health of Auckland’s waters is a significant issue. Decades of pressure have had negative impacts on water quality, and on freshwater and marine environments. This pressure will continue to increase if changes are not made to the way that water is valued and managed. Population growth and climate change will further amplify the challenges, with greater demand for water services, and an increased risk of flooding and coastal inundation.

11.     The Auckland Plan notes a key challenge of ‘environmental degradation’ and identifies the need to proactively adapt to a changing water future and develop long-term solutions (focus area five of the Auckland Plan’s environment and cultural heritage outcome). Other focus areas of the Auckland Plan speak to the need to future-proof Auckland’s infrastructure, make sustainable choices, and fully account for past and future impacts of growth.

12.     The Environment and Community Committee agreed to the development of the Auckland Water Strategy at its 12 September 2017 meeting. The committee noted that water is often described and managed in categories, such as stormwater, wastewater and drinking water. An overarching strategy for Auckland’s waters, in all their forms, was identified as a way of ensuring the full range of desired outcomes for water are defined and achieved in an integrated way.

13.     Several drivers give weight to the timely development of this strategy. These include heightened public awareness of water quality risks, and strong support from the public for improvements to water quality through the ten-year budget, central government initiatives (such as the National Policy Statement for Freshwater Management and the Department of Internal Affairs review of three waters outcomes) and the need to update existing strategies due to significant population growth. It also responds to mana whenua aspirations surrounding te mauri o te wai.

14.     Since the strategy’s initiation in September 2017, staff have undertaken preliminary analytical work and engagement across the council group. This includes resolving the intersection of the strategy with the section 17A three waters review, mapping the council group’s current water-related activities, and analysing the public feedback on the proposed Auckland Plan and 10-year budget.

15.     An extensive local board and mana whenua engagement programme has been undertaken. In September and October 2018, staff presented the proposed topics to be addressed through the water strategy to all 21 local boards. Mana whenua have been engaged at both a governance and operational level. The Mana Whenua Kaitiaki Forum provided strategic direction while operational kaitiaki provided direction on the values. Subject matter experts from across the council group, local boards and the governing body have also provided feedback on the key topics.

16.     This report provides a progress update on the development of the strategy, and also provides an opportunity for the local board to provide formal feedback on the proposed topics for inclusion in the strategy (Attachment A).

Tātaritanga me ngā tohutohu / Analysis and advice

Purpose and proposed topics for inclusion in the Auckland Water Strategy

17.     The Auckland Water Strategy will provide strategic direction for the council group in how meet the challenges and opportunities for improved water management. It is expected that the strategy will define the approaches taken around water in other strategies and plans as they are subsequently developed and reviewed.

18.     The proposed topics for inclusion in the Auckland Water Strategy (see Attachment A) were developed through the review of the existing policies and strategies, and through a series of workshops and discussions with staff from Auckland Council family, including Watercare and Auckland Transport.

19.     Attachment A describes the current strategic context, purpose, vision, values, issues, processes and principles that are proposed to inform the development of the discussion document for the draft Auckland Water Strategy.

Request for local board feedback

20.     Further to the workshops held with local boards in September and October 2018, local boards are formally requested to provide feedback on the draft topics for inclusion in the Auckland Water Strategy, ahead of the Environment and Community Committee’s consideration in December 2018. Attachment B provides a template to guide local board feedback.

21.     The draft vision for inclusion in the Auckland Water Strategy is ‘Te mauri o te wai – the life supporting capacity of water – is protected and enhanced’. Local boards are requested to provide feedback on whether this vision is right for the communities they represent.

22.     The draft values for inclusion in the strategy are detailed below. Local boards are requested to provide feedback around whether these values cover the aspects of water that are most important to the boards:

·    ecology

·    water use

·    culture

·    recreation and amenity

·    resilience.

23.     The draft issues to be addressed through the strategy are detailed below. Local boards are requested to provide feedback on whether these categories capture the issues that are of greatest concern to them:

·    cleaning up our waterways

·    meeting future water needs

·    growth in the right places

·    adapting to a changing water future.

24.     The draft processes to be worked on through the strategy are detailed below. Local boards are requested to provide feedback on whether these categories capture the processes that they are most concerned with:

·    creating our water future together

·    setting priorities for investment

·    achieving net benefits for catchments

·    applying a Māori world view.

25.     The draft principles to be included in the strategy are detailed below. Local boards are requested to provide feedback on whether or not they agree with these principles:

·    recognise that water is a taonga

·    work with natural ecosystems

·    deliver catchment scale thinking and action

·    focus on achieving the right-sized solutions with multiple benefits

·    work together to plan and deliver better water quality outcomes

·    look to the future.

26.     As the development of the strategy has progressed, it has become clear that it will need to be developed in stages. Many of the water challenges that have been identified require more analysis and public engagement before a strategy can be agreed. For this reason, the discussion document that is proposed to be released early 2019 will be focused on identifying and agreeing the water issues that Auckland faces within a proposed framework of vision, values and principles. From there, the governing body will be able to review and agree a staged programme that builds on the framework towards a final strategy.

27.     Local board feedback on the draft topics outlined in Attachment B will be summarised as part of the report to the Environment and Community Committee in December 2018, requesting approval of a draft discussion document for public consultation. A further update on the Auckland Water Strategy will be provided to local boards in February 2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

28.     Local boards have a strong interest in improving water quality across the Auckland region and currently fund many local projects focused on restoration of local waterways.

29.     Staff attended a local board chairs’ meeting on 13 November 2017 to introduce the concept of the strategy and expected range of activities arising from the strategy. Board chairs indicated their interest in continued involvement.

30.     Staff presented the scope, summary and the progress on the strategy’s development to all 21 local boards between 30 August 2018 and 23 October 2018. Key themes in the feedback provided by local boards at these workshops included the need to:

·    acknowledge water as being a precious commodity that needs to be preserved as the population grows

·    increase the focus on the health of Auckland’s harbours

·    identify future drinking water sources

·    educate people around resilience, water usage, and the impacts of their activities on the environment

·    strengthen regulation and compliance to protect waterways.

31.     This report presents the proposed topics for inclusion in the Auckland Water Strategy, and seeks a formal feedback from the local board ahead of Environment and Community Committee approval of a discussion document in December 2018 for public consultation in early 2019. Key questions to guide local board feedback have been included as Attachment B.

Tauākī whakaaweawe Māori / Māori impact statement

32.     Mauri (life force) is a fundamental concept of the Māori world view. The state of mauri is an indicator of overall environmental, cultural and social wellbeing. All water sources have an inherent mauri that can be diminished or enhanced.

33.     Enhancing the mauri of waterways is of key significance to mana whenua in their role as kaitiaki of Auckland’s waters. Early engagement with mana whenua to promote kaitiakitanga and embed mana whenua values into this work will be critical to the success of the actions outlined in this report.

34.     The development of the Auckland Water Strategy has been guided by the strategic advice provided by the Mana Whenua Kaitiaki Governance Forum. The forum has determined it will provide its own strategic advice, to ensure that core mana whenua principles and values are given the attention they need. The forum requested that one of their members be included on the governance group for the development of the strategy. This has been achieved with the Auckland’s Water Political Reference Group, and recognises the longstanding whakaaro and kōrero that mana whenua have provided on this kaupapa.


 

 

Ngā ritenga ā-pūtea / Financial implications

35.     The budget to develop the Auckland Water Strategy was included as part of the Long-term Plan 2018-2028. This budget covers operational expenses, primarily staff time, and will be used to support public engagement.

36.     The budget required to deliver any actions arising from the strategy will be sought through the Long-term Plan 2021-2031 process. 

 

Ngā raru tūpono / Risks

37.     An initial risk assessment for the programme has been carried out, as shown in Table 1 below.      

 

Table 1: Auckland Water Strategy work programme risks and proposed mitigations

Risk type

Risk description

Consequence description

Rating

(High-Medium-Low)

Mitigation/Control

Scope expansion

Water is a broad subject, and the level of detail and number of topics to cover can grow and change rapidly

Unable to deliver to time and cost

Medium

Guidance from the Political Reference Group and Executive Steering Group

Central government changes to legislation and policy

There are several central government work programmes focusing on water underway such as the Department of Internal Affairs Three Waters review and the Office of the Auditor Generals Water Programme. The strategy will need to adapt to any changes in direction from central government.

Unable to deliver to time and cost

Medium

Anticipate where possible, communication plans to include government stakeholders

Inconsistent practices and adoption of the strategy

The strategy is not adopted and reflected in the plans of the operational and delivery organisations of the council group

Outcomes of the strategy are not delivered, substantive actions to deliver the strategy are not undertaken

Medium

Ensure that the delivery teams of the council group are engaged in the development of the strategy

 

Ngā koringa ā-muri / Next steps

38.     The next steps in the development of the Auckland Water Strategy have been outlined in Table 2:


 

 

Table 2. Timeframes for the development of the Auckland Water Strategy

Activity

Expected timeframe

Formal local board feedback sought on proposed topics of the Auckland Water Strategy for the discussion document

November 2018

Internal discussions on the topics for inclusion in the draft discussion document, and presentations to the Watercare and Auckland Transport boards

November-December 2018

Draft discussion document reported to Environment and Community Committee for approval ahead of public consultation

December 2018

Public consultation on the Auckland Water Strategy discussion document

February-April 2019

Public engagement feedback presented to elected members

April 2019

Draft options for the finalisation of the Auckland Water Strategy, and associated work programmes to be presented to the Environment and Community Committee

June 2019

 

39.     Local boards will receive a further update on the Auckland Water Strategy in February 2019.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Proposed topics for inclusion in the Auckland Water Strategy

169

b

Local board feedback template for proposed topics for inclusion in the Auckland Water Strategy

177

     

Ngā kaihaina / Signatories

Authors

Andrew Chin – Auckland Waters Portfolio Manager

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Louise Mason - GM Local Board Services

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


 


 


 


 


 


 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


 


 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 

Pursuit of Excellence 2018/2019 update

 

File No.: CP2018/21654

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To revoke resolution OP/2018/144 which identified Friendship House Trust as fund-holder to release payments for the Pursuit of Excellence awards in 2018/2019.

2.       Payment for Pursuit of Excellence awards 2018/2019 will be made through internal council administration channels.

Whakarāpopototanga matua / Executive summary

3.       The local board allocated $15,000 for the Pursuit of Excellence awards in 2018/2019 (OP/2018/100).

4.       The awards provide grants, of up to $2000, to Ōtara-Papatoetoe residents and groups who will represent the area to demonstrate their excellence at conferences and events.

5.       On 21 August 2018, the local board resolved to entrust a community organisation, the Friendship House Trust, to act as a fund-holder to release payments for the awards in 2018/2019 (OP/2018/1).

6.       The decision to appoint an external fund-holder was to enable the grants to be released with a shorter turnaround time than through council channels.  

7.       Following the local board decision in August 2018, staff were advised by council’s legal and finance teams that this option is not viable, and the grant fund must be processed using internal council administration channels.

8.       Staff have reviewed current payment systems and identified areas of improvement to increase and enhance the efficiency of the grant payment process.   

9.       The streamlined processing of the awards in-house will save the local board on overhead costs paid to the external partner for administration costs.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      revoke the decision which identified Friendship House Trust as fund-holder to release payments for the Pursuit of Excellence awards in 2018/2019 (OP/2018/144).

b)      note that payment of the Pursuit of Excellence Awards will be processed through internal council administration channels.

 

 

Horopaki / Context

10.     The local board allocated $15,000 for the awards in 2018/2019. The board has granted $3,990 to three applicants to date who have been paid through council administration channels. Three more applications are currently being processed.

11.     The purpose of the awards is to provide a responsive simplified mechanism to dispense small, immediate grants of up to $2000 to Ōtara-Papatoetoe residents and groups who will represent the area and demonstrate their excellence at conference and events.

12.     On 21 August 2018, the local board identified Friendship House Trust to act as fund-holder by resolution, enabling this trust to release payments for the awards in 2018/2019.

13.     Following the local board decision in August 2018, staff were advised by council’s legal and finance teams that this option is not viable, and the grants must be processed using internal council administration channels.

Tātaritanga me ngā tohutohu / Analysis and advice

14.     Due to the advice from legal and finance staff, staff recommend that the local board revoke the decision to have the trust act as a fund-holder. This means that the service agreement with the trust will be terminated.

15.     The recommendation is not reflective of the capacity or capability of the trust to act as the fund-holder.

16.     The original advice to administer the funds through an external community group was to enable the grants to be released with a shorter turnaround time than through council channels. 

17.     Staff have reviewed current payment systems and have identified areas of improvement to increase the efficiency of the grant payment process.

18.     Identified areas of improvements have resulted in the following:

·        applicants will now be requested to provide bank accounts information when submitting applications

·        a delegated panel has been appointed by the local board to make decisions

·        funding agreements are no longer required as local board decision is sufficient to set up a grant vendor in council’s system.

19.     The above will ensure that prompt payment of grants will be made to recipients.

20.     Administering the grant awards in-house will save the local board approximately $2,250 (15 per cent of total funding amount) in overhead costs, that otherwise would have been paid to the external partner for administration costs. This saving can go back into the grant pool.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

21.     The Pursuit of Excellence awards scheme delivers on outcomes in the Ōtara-Papatoetoe Local Board Plan 2017:

·    empowered, inclusive and prosperous communities

·    honouring youth and seniors.

22.     The awards also deliver on a key local board objective which is to promote youth leadership and participation in employment, education, training and business.

Tauākī whakaaweawe Māori / Māori impact statement

23.     The local board area has a high percentage of Māori residents. Sixteen per cent of Ōtara-Papatoetoe population identify as Māori, compared to 10.7 per cent in Auckland as a whole.

24.     Two of the three successful applicants in 2017/2018 identified themselves as Māori.

Ngā ritenga ā-pūtea / Financial implications

25.     The local board has allocated $15,000 for the 2018/2019 awards.

26.     The services agreement with the trust will be terminated, which will save the local board approximately $2,250 in administration costs.

Ngā raru tūpono / Risks

27.     Legal and finance staff have advised that the awards funds should not be administered through a third party fund-holder, as it will result in extra administration costs.

28.     This risk can be mitigated by the local board revoking the decision to identify Friendship House Trust to act as a fund-holder to release payment for the awards in 2018/2019, so that the funds can be released through internal council channels.

Ngā koringa ā-muri / Next steps

29.     Following decision by the local board the services agreement with Friendship House Trust will be terminated and payment of the awards will then be processed through internal council administration channels.

30.     Award applications were accepted in October 2018 through the SmartyGrants system. Staff will review and present to the delegated panel for decision making and payments will be processed following approval from the panel.

31.     The panel will present a summary of successful applicantions at a future business meeting.

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.    

Ngā kaihaina / Signatories

Authors

Yongjie Li – Specialist Advisor, Community Empowerment Unit

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 

Auckland Council Quarterly performance Report: Ōtara - Papatoetoe Local Board for Quarter One

 

File No.: CP2018/21581

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide the Ōtara-Papatoetoe Local Board with an integrated quarterly performance report for quarter one, 1 July – 30 September 2018.

Whakarāpopototanga matua / Executive summary

2.       This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2018/2019 work programme.

3.       The work programme is produced annually and aligns with the Ōtara-Papatoetoe Local Board Plan outcomes.

4.       The key activity updates from this quarter are:

·          ID 2887- Te Puke O Tara Community Centre - refurbish the centre

·          ID 2071, 2945- Coombe Ave and Kurt Elsa playground

·          ID 2088- Ōtara seniors lounge refit

·          ID 2076-Hayman park stage 1 development

·          Work Programmes funded through the Community Response Fund:

o    ID 2835- Building Sustainable Communities- Enviroschools

o    ID 293- Sistema 

o    ID 997- Community Builders Programme, Papatoetoe Sunday Market

o    ID 999- TOPS (The Ōtara Papatoetoe Squad)

·          ID 991- CCTV maintenance top up

·          ID 996- Diversity Forum

·          ID 143- Event Partnership Fund - Ōtara-Papatoetoe (Signature Event)

·          ID 145- Movies in the park- change of venue to Kingswood Reserve Papatoetoe

·          ID 333- Community Grants-- first grant round

·          ID 1001- Hikoia Te Korero (Te Reo Māori/Māori language week) Manukau Parade

·          ID 1002- Youth Connections

5.       There is a new proposal to fund activations and programmes at the Boundary Road Skills Shed to be led by the leaseholder (The Roots Creative Entrepreneurs Ltd). 

6.       All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Most activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). There are no activities with a red status this quarter.

7.       The financial performance report compared to budget 2017/2018 is attached. There are some points for the local board to note.

8.       Financial operating expenditure is 3% below budget, mainly in Locally Driven Initiative (LDI) spend where new projects have yet to begin. Operating revenue is 2% behind budget, mostly for venues for hire and arts centres, while ECE revenue has increased over both centres. Capital expenditure is slightly behind budget and does not yet include any deferrals of last year’s capital works in progress.  These will be refreshed in October financials.

 

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      receive the performance report for the financial quarter ending 30 September 2018.

b)      amend 2018/19 Arts, Community and Events work programme (ID 997) by transferring $11,000 from the community response fund (ID 2810), to fund a new activity, 19R Boundary Road Skills Shed programming and activations.

 

 

Horopaki / Context

9.       The Ōtara-Papatoetoe Local Board has an approved 2018/2019 work programme for the following operating departments:

·          Arts, Community and Events

·          Parks, Sport and Recreation

·          Libraries and Information

·          Community Facilities: Build, Maintain, Renew

·          Community Leases

·          Infrastructure and Environmental Services

·          Local Economic Development

 

10.     Work programmes are produced annually, to meet the Ōtara-Papatoetoe Local Board outcomes identified in the three-year Ōtara-Papatoetoe Local Board Plan. The local board plan outcomes are:

·          Manukau Transformation

·          Revitalising Town Centres

·          Parks and facilities that meet peoples’ needs

·          Healthy natural environment

·          Empowering, inclusive and prosperous communities

·          Honouring youth and seniors

·          It’s easy to get around

 

11.     The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

 

 

 

Graph 1: work programme activities by outcome

 

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Workshop Snapshot12.  The work programme activities have two statuses; RAG status which measures the performance of the activity (amber and red show issues and risks); and activity status which shows the stage the activity. These two statuses create a snapshot of the progress of the work programmes.

13.     The graph below identifies work programme activity by RAG status (red, amber, green and grey). It shows the percentage of work programme activities that are on track (green); in progress but with issues that are being managed (amber); activities that have significant issues (red); and activities that have been cancelled/deferred/merged (grey).

 

Graph 2: Ōtara-Papatoetoe Work Programme by RAG status

 


 

The graph below identifies work programme activity by activity status and department. The number of activity lines differ by department as approved in the local board work programmes. 

 

Graph 3: work programme activity by activity status and department

 

Key activity updates from quarter one

 

Community Facilities 

 

14.     This quarter saw the completion of the following work programmes:

·    ID 2887- Te Puke O Tara Community Centre refurbishment

·    ID 2071- Coombe Ave playground

·    ID 2945- Kurt Elsa playground and the

·    ID 2088- Ōtara seniors lounge refit

15.     ID 2076- A sod turning event was held September 18th, 2018 to mark the start of the Hayman Park stage one development. The project which includes a playground, paths, toilet and kiosk is identified as a major project within the Ōtara-Papatoetoe Local Board Plan.

 

Infrastructure and Environmental Services (I&ES)

16.     ID 2835- Building Sustainable Communities- Enviroschools. At the September business meeting the board allocated funding towards the Enviroschools project. The funding provided will be used to engage 8-10 new schools within the local board area, workshops, a community action day and coordinator.

 

Art, Community & Events (ACE) – Community Empowerment Unit and Arts

17.     On 28 June 2018 the Governing Body approved the Ōtara-Papatoetoe Local Board ‘one local initiative’ (OLI) through the 10-year budget (resolution number GB/2018/108). This relieved the board of the need to repay $280,000 per annum over ten years for the Colin Dale Park upgrade.

18.     This resulted in $280,000 of locally driven initiative funds being available for allocation towards projects in the 2018/2019 financial year. The Ōtara-Papatoetoe Local Board invited all council departments to propose new or expanded work programme projects to utilise the board’s unallocated funds. The following work programmes were funded through this process:

o    ID #293- Sistema

o    ID #997- Community Builders Programme, Papatoetoe Sunday Market

o    ID #999- TOPS (The Ōtara Papatoetoe Squad)

19.     ID 991- CCTV maintenance. At the September business meeting the board allocated funding for maintenance of Closed-Circuit Television (CCTV) in Hunters Corner, Otara and Old Papatoetoe town centres. Funding was required due to a delay of transfer from CEU who are currently responsible for managing the oversight of CCTV maintenance and technical support to Auckland Transport (AT). The board’s funding will cover the operational cost until the transfer to AT occurs. The transfer is anticipated to take place by the 31st December 2018.

20.     ID 996 - Diversity Forum. Staff delivered the first Southern Local Boards Diversity Forum hosted by the Ōtara-Papatoetoe Local Board. The event included participation from the Papakura, Manurewa and Mangere-Otahuhu Local Boards, the Ethnic Peoples and Pacific Peoples Panel and 120 community participants. The Minister of Ethnic Communities, Hon Jenny Salesa was in attendance and addressed the forum. Due it’s success, Manurewa and Māngere-Ōtāhuhu Local Boards are looking to duplicate similar forums for their local board areas.

 

Art, Community & Events (ACE) – Events

21.     ID 143 - Event Partnership Fund: Ōtara-Papatoetoe (Signature Event). The work programme needed to be updated to reflect that that the local board will not be going out for expressions of interest. Funding will now be allocated through a standard non-contestable event process. The local board has clarified that the event organiser who delivered last year’s signature diversity event will deliver the event again in 2019.  A funding agreement with Otara Business Association is scheduled to be developed in quarter two.

22.     ID 145 - Movies in the Park. The original site (Hayman Park) for Movies in the Park has been changed due to the area being affected by the construction of the Hayman Park Destination Playground and Skate Park renewal. The new venue will be Kingswood Reserve. 

 

Art, Community & Events (ACE) – Grants

23.     ID 333 - Community Grants. The first community grants round occurred during this quarter. This saw the board fund important, regular community events, such as the Papatoetoe and Ōtara Santa Parades.

 

Art, Community & Events (ACE) and The Southern/ Western Initiative (TSI/TWI)

24.     ID 1001 - Hikoia Te Korero Manukau Parade. Several southern local boards, including Ōtara-Papatoetoe, supported Te Wiki o te reo Māori by funding the inaugural Hikoia Te Korero Manukau Parade based in this local board’s area. This parade saw over 3000 people participate from a range of ethnicities, age groups and cultures. 

25.     ID 1002 - Youth Connections. This programme and its external funding and council operational resources is moving from being implemented in partnership by CEU and Auckland Tourism Event and Economic Development (ATEED), to The Southern/Western Initiative (TSI/TWI) from 1 November 2018.

26.     Discussions between the Ōtara-Papatoetoe Local Board, TSI/TWI and CEU have not resulted in a work programme decision from the joint Ōtara-Papatoetoe and Māngere-Ōtāhuhu boards’ Local Governance Group (LGG) on this board’s Locally Driven Initiatives ($50,000) budget that partly contributes to this activity.

27.     The Youth Connections programme will continue after the 1 November under TSI/TWI, however the outcome of the LGG has not been specified. TSI/TWI will shortly present options for a draft work programme to the LGG, and has offered to provide three monthly support until the LGG issue is resolved. The board will need to consider whether to continue to support Youth Connections led by TSI/TWI or repurpose their LDI to other community initiatives.

Additional work programme

28.     Boundary Road Skill Shed programme – Last financial year (FY 17/18) the Skills Shed funding included $22,000 for programming and activations which sat under Community Places within the ACE Department. In the current year, Roots Creative Entrepreneurs Limited were granted a new community lease for the house, garage, sleepout and an area of garden at Manukau Sports Bowl, 19R Boundary Road, Ōtara.

29.     In the transition from Community Places to Community Leases there was no funding allocated towards programming and activations of the Skill Shed in the current work programme. The board has indicated that they would like to see funding go towards programming and activations of the Skill Shed. 

30.     As it is coming up to halfway through the year it is proposed by officers that the board grant $11,000 for programming and activation of the 19R Boundary Road Skill Shed to the Roots Creative Entrepreneurs Limited.

Activities on hold

31.     The following work programme activities have been identified by operating departments as on hold:

·    ID #2083- Ōtara Creek Reserve: renew pedestrian bridge and path. Project is undergoing design changes with safety considerations. The next step is to finalise design and tender for physical works.

Changes to the local board work programme

Cancelled activities

32.     These activities are cancelled:

·    ID 1364 - 27 St George Street, Papatoetoe: Licence to Auckland Teaching Gardens Trust (Manukau Parks Garden, Laughter & Food Processing Club). This work programme item has been reallocated to Parks Services. The relationship with Auckland Teaching Gardens Trust is held by the Parks Services, Volunteering and Programmes Team.

·    ID 2590 - 67R Swaffield Road, Papatoetoe: Lease to Te Kohanga Reo National Trust Board (Ki Papatoetoe). This is a duplication of another work programme ID #1367.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

33.     This report informs the Ōtara-Papatoetoe Local Board of the performance for the quarter ending 30 September 2018.

Key performance indicators

34.     As most of the LTP key performance indicators are annual measures and do not change quarterly, staff have removed them from the quarterly performance report and will present the key performance indicators only once in the annual report at the end of the year.

 

Tauākī whakaaweawe Māori / Māori impact statement

35.     ID 2831- Maramataka Themed Prototype Activations:

·    Planning underway for co-design workshop with initial meetings with prospective workshop attendees underway. The co-design workshop facilitator has been identified and awaiting confirmation regarding availability to lead and facilitate the workshop.

36.     ID 2874 - Maori input into decision making:

·    Otara Health has been contracted to facilitate the Improving Maori Input into Local Board Decision-Making (IMI) reference group and the project delivery group to ensure greater local board responsiveness to mana whenua groups. Three mana whenua groups presented their priorities and aspirations to elected members and staff from seven local boards at a hui on MIT marae in July.

37.     ID 1156 - Celebrating Te Ao Māori and strengthen responsiveness to Māori. Whakatipu i te reo Māori - Ōtara-Papatoetoe”

·    A library staff member at the Ōtara Library committed to Māhuru Māori, a personal initiative to speak Te Reo at all times in the workplace and at home for the month of September (Māhuru). Response from community was well received.

·    Tupu Library held a Te Reo Māori shadow puppet show for kōhanga and preschools based on the book 'Hohepa te Puru'.

·    Papatoetoe Library had Ariana Howell talk about Te Whare Tapere, traditionally a place where people gather for entertainment. Bethany Matai Edmunds talked about the Auckland War Memorial Museum's Māori cloak project, Te Awe.

·    Manukau Library welcomed a speaker from the Homai Muslim Community who spoke about the project to translate the Koran from Arabic to Te Reo. For Māori Language Week, Kōrero Te Reo Māori spaces were set up in each library to encourage conversations.

38.     ID 582- OP: Māori naming of reserves and facilities Phase two

·    Staff introduced the Maori Naming of Park and Places Project at workshop in August. The next steps will be a workshop scheduled within quarter two to present the list of parks for discussion, historical research findings and discuss the communications approach.

39.     ID 1001-Hikoia Te Korero (Walk the Talk) Manukau Parade:

·    A celebratory parade was held in September 2018 in Manukau CBD during Te Wiki O Te Reo Māori creating a ground-swell within the local community, schools, business, local/central government, and NGOs as part of a national event celebrating Te Reo. A coordinated weeklong series of activities in Manukau promoted and supported Te Wiki O Te Reo Māori. The inaugural event was a success, with over 3,000 people participating.

Ngā ritenga ā-pūtea / Financial implications

40.     Operating expenditure is overall 3% below budget. In Locally Driven Initiatives (LDI Opex) spend is $108k behind budget as some new projects were only scoped and resolved recently.

41.     Operating revenue is $11k below budget year to date. ECE revenue has increased, and leisure and aquatic centres are almost on budget. OMAC and venues for hire are slightly below budget

42.     Capital Expenditure is $125k behind delivery. Revised budget does not yet include any deferrals of last year’s capital works in progress.  These figures will be refreshed for the next quarter results.

43.     Locally Driven Initiative (LDI) Capex unallocated budget balance at 30 September for the years 2019-2021 is $1.8m.

44.     The Ōtara-Papatoetoe Local Board Financial Performance report is in Appendix C

Ngā ritenga ā-pūtea / Financial implications

45.     This report is for information only and therefore there are no financial implications associated with this report

Ngā raru tūpono / Risks

46.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and market conditions.

47.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri / Next steps

48.     The local board will receive the next performance update following the end of quarter two, which is the period ended December 2018.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Ōtara-Papatoetoe Q1_Attachment A WP Update

195

b

Ōtara-Papatoetoe Q1_Attachment B Capex carry forwards

213

c

Otara-Papatoetoe Quarterly Performance Report Sep 2018 - Financial Appendix C

215

     

Ngā kaihaina / Signatories

Authors

Albert Scott - Local Board Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 



Ōtara-Papatoetoe Local Board

20 November 2018

 

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


 


 


 


 


 


 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 

Community-led response to alcohol licensing update - November 2018

 

File No.: CP2018/21927

 

  

Te take mō te pūrongo / Purpose of the report

1.       This report provides an update on the community-led response to alcohol licensing.

Whakarāpopototanga matua / Executive summary

2.       The Ōtara-Papatoetoe and Māngere-Ōtāhuhu Local Boards have resolved to support their local communities to make objections to alcohol licence applications (work programme ID 993).  This report is based on information supplied by Dr Grant Hewison, the contractor leading the implementation of this work programme.

3.       A highlight in the last period has been objections to the renewal of tavern-style licences where the primary activity is gambling. The Sale and Supply of Alcohol Act requires that the business of a tavern must be principally providing alcohol and other refreshments and not gambling. Members of the community have been making observations of taverns and objecting where the principal activity appears to be gambling. Objections and hearings have resulted in the closure of The Opal Lounge/Curlew Bar (South Ōtāhuhu) and Graces Place/Hi Sports Bar (Māngere East).

4.       A further highlight has been the objections and further work of the Māori Wardens across both local board areas, especially in raising the negative harm caused by alcohol to the Māori community. The wardens have also lodged a claim to the Waitangi Tribunal, stating a position that the Crown has not upheld its obligations under the Treaty of Waitangi to actively protect Māori in the Sale and Supply of Alcohol Act 2012. This will be heard in 2019. Opposition to the Curlew Bar from the Māori Wardens resulted in the applicant withdrawing their objection.

5.       Of significant concern, however, have been several decisions of the Auckland District Licensing Committee (DLC) to refuse the right of groups, such as the Otara Gambling and Alcohol Action Group (OGAAG) to make objections. Unfortunately there is also no right to appeal such a decision under the Act.

6.       After five years of development and hearings, on 12 October 2017, Auckland Council provided its amended Local Alcohol Policy to the Alcohol Regulatory and Licensing Authority (ARLA). However, two appeals have been lodged. Council officers have indicated that the Auckland Local Alcohol Policy may not take effect until 2019.

7.       Louisa Wall’s Private Member’s Bill, the Sale and Supply of Alcohol (Renewal of Licences) Amendment Bill was drawn from the Parliamentary ballot and submissions were made by the community.  Further progress has been postponed until 1 April 2019.

8.       Noting the increasing concerns about alcohol being consumed in alcohol ban areas, the community would like to re-paint alcohol free footpath stencils, in an initiative similar to that which the local board supported and approved in October 2015.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      note the community-led response to alcohol licensing update report November 2018.

b)      approve funding of $1000, from the Community Response Fund, to the Turehou Maori Wardens ki Otara Charitable Trust to support the community participants in this work to re-paint ‘alcohol free’ footpath stencils in the Ōtara-Papatoetoe Local Board area.

 

Horopaki / Context

9.       On 18 December 2013, the Sale and Supply of Alcohol Act 2012 (the Act) came into force. The Act gives communities more of a voice over the sale and supply of alcohol in their area. In particular, it expands the criteria upon which communities may object to a licence application.

10.     In July 2014, the Ōtara-Papatoetoe and Māngere-Ōtāhuhu Local Boards resolved to support their local communities to make objections to alcohol licence applications, including new applications and renewals, with the idea of limiting new applications and seeking better conditions with regard to existing licences - such as a reduction in advertising and ‘no single sales’. In June 2018 the local boards resolved to continue this support for the period 1 July 2018 to 30 June 2019 (work programme ID 1392 for Māngere-Ōtāhuhu and work programme ID 993 Ōtara-Papatoetoe).

11.     In March 2018, the local board received a report on the activities of the community-led response to alcohol licensing for the prior year.  This report provides an update.

Alcohol Licensing

12.     Since March 2018, objections have been made to the following notifications made for new and renewal licences in the Ōtara-Papatoetoe Local Board area:

·        New Off-Licence: Puhinui Liquor Store (159 Puhinui Road, Manukau)

·        Renewal: Liquorland Papatoetoe (7/626 Great South Road, Papatoetoe)

·        Renewal: Club Royalz (8/57 Cavendish Drive, Manukau)

·        Renewal: The Bar (1/5 Jack Conway Avenue, Manukau)

·        Renewal: Wanderers Bar (265 East Tamaki Road, Otara)

·        Renewal: East Tamaki Tavern (265 East Tamaki Road, Otara)

·        Renewal: Paradise Tavern (128 Bairds Road, Otara)

·        Renewal: Thirsty Liquor Everitt Road (62 Everitt Road, Otara)

·        Renewal: Tui Clubrooms (183 Great South Road, Papatoetoe)

·        Renewal: Gordys Bar (5C Jack Conway Avenue, Manukau)

13.     The objection heard or negotiated from March 2018 to October 2018 has been for Bairds Road Discount Liquor (127 Bairds Road, Otara).

14.     Some of the decisions are available at:

https://www.aucklandcouncil.govt.nz/have-your-say/hearings/find-hearing/Pages/find-district-licensing-committee-hearing.aspx

15.     The recent the decision of ARLA to uphold the DLC decision to refuse the application for Hi Sport Bar (Mangere East) was a significant success for community participants in this initiative and the relevant agencies.

16.     Objections were also made to a second entrance from Liquor Spot Mangere Town Centre into the Mall, which resulted in the second entrance being closed off.

Community Empowerment

17.     A wide network of objectors has developed, with regular objectors covering Ōtara, Papatoetoe, Māngere and Otāhuhu. With repeated experiences of hearings, the skill levels and confidence of objectors has grown. In addition, objectors are now training each other, passing on experiences and supporting each other through the hearings processes.

18.     All licence notifications are being identified and posted on a Facebook page (Community Action Against Alcohol Harm), with people coming forward to make objections.

19.     This experience over the past four years, has led to increasing frustration from the community and a view that the Sale and Supply of Alcohol Act 2012 has not led to any significant change from the previous Sale of Liquor Act 1989 in terms of off-licences.

20.     In October 2015, the Turehou Maori Wardens organised an event to celebrate the success of the community-led response to alcohol licensing project and the review of alcohol bans in the local board areas.  The Turehou Maori Wardens got together with the Otara Gambling Alcohol Action Group (OGAAG); Respect Our Community Campaign (ROCC) and individual submitters.  Non-permanent alcohol ban stencils were painted on the footpaths in town centres and outside major parks with alcohol bans.

21.     Community participants in this project would like to repaint the alcohol ban stencils on the footpaths and are asking the local board and the Māngere-Ōtāhuhu Local Board for funding to buy more paint and stencils.

Conditions and Undertakings

22.     Following DLC decisions from late 2015, objectors had begun to take an approach of making an objection, but making it clear that the objection would be withdrawn if the applicant was willing to sign the usual undertakings. However, more recently the DLC has decided not to accept this approach. It seems the DLC is saying that unless there is direct and strong evidence of poor practices by the applicant they will not accept undertakings. As a consequence, community objectors have stopped taking this approach. Nonetheless, where conditions were achieved, a similar approach is being taken to retain the conditions.

Supermarkets

23.     Although objections had been made to a number of supermarket renewal licences, these were put on hold awaiting a Court of Appeal and a further High Court decision. As these matters have now been resolved, licences for supermarkets are beginning to be notified again.

Auckland Local Alcohol Policy

24.     earings were held on the Auckland Provisional Local Alcohol Policy (PLAP), at which community members from Māngere and Ōtāhuhu gave evidence for Alcohol Healthwatch and submissions were made by the Otara Gambling and Alcohol Action Group (OGAAG). The experiences of hearings, the skill levels and confidence of objectors developed through the community-led response to alcohol licensing made a significant difference in the evidence they could give.

25.     On 12 October 2017, Auckland Council provided its amended Local Alcohol Policy to the Alcohol Regulatory and Licensing Authority. Two appeals have been lodged. A memorandum providing an update on legal proceedings involving the PLAP and Auckland Council’s submission on the Sale and Supply of Alcohol (Renewal Licences) Amendment Bill No. 2 is at attachment A.  Council officers have indicated that the Auckland Local Alcohol Policy may not take effect until 2019.

Private Member’s Bill - Sale and Supply of Alcohol (Renewal of Licences) Amendment Bill

26.     Louisa Wall’s Private Member’s Bill, the Sale and Supply of Alcohol (Renewal of Licences) Amendment Bill was drawn from the Parliamentary ballot.

27.     The Bill provided that a licence may be refused where the renewal of the licence would be inconsistent with any relevant Local Alcohol Policy. In addition, it provided that conditions may be imposed consistent with any relevant Local Alcohol Policy on the renewal of a licence.

28.     Submissions were made by members of the community who raised significant concerns.  Auckland Council’s submission on the bill highlighted the legal challenges faced in bringing a local alcohol policy into force.  For the bill to have any effect, a local alcohol policy is required.

29.     The select committee report indicated that the committee was unable to agree on whether the bill should proceed.  Further progress has been postponed until 1 April 2019.

Other matters

 

30.       In addition to objecting to alcohol licences, the community participants in this project also:

 

·    Laid a complaint with the Advertising Standards Authority regarding a new chocolate beer product made by Whittakers and The Garage Project

 

·    Made a presentation to the Auckland Council Community Development and Safety Committee regarding the undermining of the Council Gambling Policy ‘sinking-lid’ policy and Graces Place

 

·    Questioned Auckland Council over the rating of land occupied by clubs with liquor licences

 

·    Questioned Auckland Council over the $1.4M shortfall of licence fees being paid by alcohol applicants to cover council costs (which is resulting, in effect, that the ratepayer is subsiding the cost)

 

·    Provided a report to Professor Louise Signal, University of Otago, on alcohol off-licence signage regulation

 

·    Held a workshop with Dr Liz Gordon to provide community input into her project for the Law Commission on community involvement in alcohol licensing

 

·    Made submissions to the Tax Working Group on the Future of Tax and Mental Health and Addictions Inquiry.

 

Conclusions

 

31.       Community members, supported by the local boards, have achieved success together with Auckland Council alcohol inspectors on opposing tavern licences where the main activity is actually gambling/pokies.

 

32.       However, of significant concern, are several decisions of the Auckland District Licensing Committee to refuse the right of groups, such as the Otara Gambling and Alcohol Action Group (OGAAG) to make objections. Unfortunately there is also no right to appeal such a decision under the Act.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Memo - update on the Provisional Local Alcohol Policy and Auckland Council’s submission on the Sale and Supply of Alcohol (Renewal Licences) Amendment Bill No. 2

229

     

Ngā kaihaina / Signatories

Authors

Carol McGarry - Democracy Advisor Otara-Papatoetoe

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


 


 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 

Healthy Homes Standards - Ōtara-Papatoetoe Local Board submission

 

File No.: CP2018/20989

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       The local board provided input to the Environment and Community Committee’s draft submission for Auckland Council on the proposed Healthy Homes Standards to the New Zealand Government.

Whakarāpopototanga matua / Executive summary

2.       The Ministry of Housing and Urban Development is consulting on proposed healthy homes standards for rental properties.  The due date for submissions to the Ministry was 22 October 2018.

3.       Attachment A details the local board’s input for inclusion in the Auckland Council submission on the Healthy Homes Standards.

 

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      endorse the local board’s input to the Auckland Council submission on the proposed Healthy Homes Standards to the New Zealand Government (Attachment A).

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Ōtara-Papatoetoe Local Board submission on the Healthy Homes Standards

235

     

Ngā kaihaina / Signatories

Authors

Shirley  Coutts - Senior Local Board Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


 


 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 

Urgent Decision relating Auckland Samoa Rugby Union's use of Aorere Park Carparks

 

File No.: CP2018/20192

 

  

 

Te take mō te pūrongo / Purpose of the report

1.   To notify the Ōtara-Papatoetoe Local Board of a decision made under the local board’s urgent decision-making process approving the request from Auckland Samoa Rugby Union to charge a gold coin donation and manage car parking at Aorere Park car parks and overflow greenspace for a rugby tournament held on 20th October 2018.

 

 

Ngā tūtohunga / Recommendation/s

a)               That the Ōtara-Papatoetoe Local Board:

(a)  note the urgent decision approving the request from Auckland Samoa Rugby Union to charge a gold coin donation and manage car parking at Aorere Park car parks and overflow greenspace for a rugby tournament held on 20th October 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Urgent Decision for the Auckland Samoa Rugby Union to charge a gold coin donation for carparking at Aorere Park Carparks and overflow greenspace

241

    

Ngā kaihaina / Signatories

Authors

Carol McGarry - Democracy Advisor Otara-Papatoetoe

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


 


 


 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 

Governance Forward Work Calendar

 

File No.: CP2018/20664

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To present the Ōtara-Papatoetoe Local Board with its updated governance forward work calendar.

Whakarāpopototanga matua / Executive summary

2.       The governance forward work calendar for the Ōtara-Papatoetoe Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

 

3.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

 

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      note the Governance Forward Work Calendar.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Governance Work Calendar

247

     

Ngā kaihaina / Signatories

Authors

Carol McGarry - Democracy Advisor Otara-Papatoetoe

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


 


 


 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 

Ōtara-Papatoetoe Local Board Workshop Notes

 

File No.: CP2018/20666

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       Attached are the notes for the Ōtara-Papatoetoe Local Board workshops held on Tuesday
2, 9, 23 and 30 October 2018.

 

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board receive the workshop notes from the workshops held on Tuesday 2, 9, 23 and 30 October 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Workshop Notes - 2 October 2018

253

b

Workshop Notes - 9 October 2018

255

c

Workshop Notes - 23 October 2018

257

d

Workshop Notes - 30 October 2018

259

     

Ngā kaihaina / Signatories

Authors

Carol McGarry - Democracy Advisor Otara-Papatoetoe

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


 


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


 

    

  


Ōtara-Papatoetoe Local Board

20 November 2018

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.3      Attachment a    Manukau Beautification Trust presentation    Page 263


Ōtara-Papatoetoe Local Board

20 November 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

 

 



[1] Awareness of and attitudes towards voting in the 2016 Auckland Council elections, by Auckland Council, Citizen Insight and Engagement, 2017. Available on http://www.knowledgeauckland.org.nz/publication/?mid=1657&DocumentType=1&

[2] Frequently Asked Questions on i-voting, https://e-estonia.com/wp-content/uploads/faq-a4-v02-i-voting-1.pdf

[3] Report of the Electoral Commission on the 2017 General Election: Provided in accordance with section 8(1) of the Electoral Act 1993 (April 2018) p.13

[4] The proportion of DC funding differs for different projects i.e. reserve acquisitions are primarily DC funded whereas transport projects have a mix of general rates, NZTA and DC funding.  Lower DC funding for parks would reduce capex by a similar amount.  Lower DC funding for transport would remove projects of a higher value as we would lose access to the associated NZTA funding.