Ōrākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 15 November 2018 at 3.00pm.

 

present

 

Chairperson

Kit Parkinson

 

Deputy Chairman

Carmel Claridge

 

Members

Colin Davis, JP

 

 

Toni Millar, QSM, JP

 

 

Ros Rundle

 

 

David Wong, JP

 

 

ABSENT

 

Member

Troy Churton

 

 

 

 


Ōrākei Local Board

15 November 2018

 

 

 

1          Welcome

 

            The Chairperson opened the meeting and welcomed those present.

 

2          Apologies

  

Resolution number OR/2018/221

MOVED by Member C Davis, seconded by Member T Millar:  

That the Ōrākei Local Board accept the apology from Member T Churton for absence.

CARRIED

 

 

3          Declaration of Interest

 

Deputy Chairman C Claridge and Member R Rundle declared interests in item 13: Ōrākei Quick Response Round One 2018/2019 grant applications.

 

4          Confirmation of Minutes

 

Resolution number OR/2018/222

MOVED by Chairperson K Parkinson, seconded by Member C Davis:  

That the minutes of the Ōrākei Local Board meeting held on Thursday, 18 October 2018, be confirmed as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no requests for leave of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation - Ellerslie Sports Club

 

Mark Weipers was in attendance to present on stage three of the Michaels Avenue Reserve redevelopment.

A PowerPoint presentation was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2018/223

MOVED by Chairperson K Parkinson, seconded by Member C Davis:  

That the Ōrākei Local Board:

a)         receive the presentation and thank Mark Weipers for his attendance.

b)        request Community Facilities staff to provide an update to the Board on progress with the Michaels Avenue toilets and changing rooms and provide advice to the Board on the tabled presentation including funding arrangements from Ellerslie Sports Club.

c)         support the Ellerslie Sports Club in its intent to raise external funding from third parties to assist with the building of Michaels Avenue Sports Complex.

CARRIED

 

Attachments

a     15 November 2018 - Ōrākei Local Board, Item 8.1: Deputation - Ellerslie Sports Club presentation

 

 

8.2

Deputation - Community Facility in Stonefields

 

David Ealson and Barry Goodey were in attendance to present on the community initiative for a community space within the Stonefields suburb.

Supporting information was tabled.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2018/224

MOVED by Deputy Chairman C Claridge, seconded by Member C Davis:  

That the Ōrākei Local Board:

a)         receive the presentation and thank David Ealson and Barry Goodey for their attendance.

b)        support the community initiative for a community space within Stonefields suburb.

c)         request Community and Social Policy staff to examine Stonefields Community Group’s proposal for a community space within Stonefields as being an initial candidate for the Partnership model as defined in the draft Auckland Council Facility Partnership Policy.

d)        request Community and Social Policy staff to assist Stonefields Community Group’s proposal for a community space within Stonefields by assigning the Board’s Strategic Broker to act as liaison, and conduit for obtaining the necessary documentation and access to people and resources as per the draft policy.

e)         request the Manager Land Advisory Services to update the Board on the classification of all reserves in the Stonefields area, including the reserve area located at 130R Barbarich Drive, Stonefields contained in Lot 903 DP440854, in order to facilitate this land for use as a community building site.

f)          request the Community Lease Advisor to prepare an appropriate community lease agreement if the site is agreed for a community space within Stonefields suburb.

g)        request that this work to examine the Stonefields Community Group’s proposal for a community space within Stonefields be completed by the end of this financial year.

CARRIED

 

Attachments

a     15 November 2018 - Ōrākei Local Board, Item 8.2: Deputation - Community facilities in Stonefields presentation documents

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Trial of online voting at the 2019 local elections

 

Warwick McNaughton, Principal Advisor Democracy Services and Elodie Fontaine, Advisor Democracy Services were in attendance to speak to this report.

 

The motion was taken in parts.

 

Resolution number OR/2018/225

MOVED by Chairperson K Parkinson, seconded by Deputy Chairman C Claridge:  

That the Ōrākei Local Board:

a)         support the trial of on-line voting for the 2019 local body elections in Auckland, in addition to postal voting.

CARRIED

 

Resolution number OR/2018/226

MOVED by Deputy Chairman C Claridge, seconded by Member T Millar:  

That the Ōrākei Local Board:

b)        note that should the trial of on-line voting for the 2019 local body elections in Auckland go ahead, the following considerations should be prioritised:

i)          Security of the on-line system and users personal data

ii)         Provision of easy, accessible candidate profiles that link to the voting platform to ensure voters have the information to make an informed vote

iii)       Ensure all voting information is translated into the top six spoken languages in New Zealand including Te Reo to ensure all voters have the needed information to make an informed vote.

CARRIED

 

Resolution number OR/2018/227

MOVED by Member C Davis, seconded by Member R Rundle:  

That the Ōrākei Local Board:

c)         support the online voting subset for the trial of on-line voting for the 2019 local body elections in Auckland to include all New Zealand resident overseas voters only.

CARRIED

 

Secretarial note:    Pursuant to Standing Order 9.4, Deputy Chairman C Claridge requested                                her vote against resolution c) be recorded.

 

MOVED by Chairperson K Parkinson, seconded by Member R Rundle:  

That the Ōrākei Local Board:

d)         support the online voting subset for the trial of on-line voting for the 2019 local body elections in Auckland to include people with accessibility issues due to a disability, but seek further clarification of the definition 'people with a disability'.

The motion was put to the vote by a show of hands and was declared LOST by 2 votes to 4.

LOST

 

 

12

Local government elections 2019 – order of names on voting documents

 

Warwick McNaughton, Principal Advisor Democracy Services and Elodie Fontaine, Advisor Democracy Services were in attendance to speak to this report.

 

Resolution number OR/2018/228

MOVED by Chairperson K Parkinson, seconded by Member C Davis:  

That the Ōrākei Local Board recommend to the Governing Body that candidate names on voting documents should be arranged in alphabetical order of surname.

CARRIED

 

 

13

Ōrākei Quick Response Round One 2018/2019 grant applications

 

Kev Carter, Strategic Broker was in attendance to speak to the report.

 

Deputy Chairman C Claridge declared an interest in the following grant application and took no part in the discussion or voting on it:

·        QR1912-102 - Meadowbank and St Johns Residents Association.

 

Member R Rundle declared an interest in the following grant application and took no part in the discussion or voting on it:

·         QR1912-107 – Kim Crow.

 

The motion was put in parts.

 

Resolution number OR/2018/229

MOVED by Chairperson K Parkinson, seconded by Member T Millar:  

That the Ōrākei Local Board:

a)         approve the following 2018/2019 Ōrākei Quick Response Round One grant:

Application ID

Applicant

Project and conditions

Allocated

QR1912-102

Meadowbank and St Johns Residents Association

Towards the costs of a bouncy castle hire and supplies for a Christmas party and community picnic, along with the purchase of 30 rat traps

$1,500

 

The motion was put to the vote by a show of hands and was declared CARRIED by 5 votes to 0.

CARRIED

 

Resolution number OR/2018/230

MOVED by Member D Wong, seconded by Member T Millar:  

That the Ōrākei Local Board:

b)        approve the following 2018/2019 Ōrākei Quick Response Round One grant:

Application ID

Applicant

Project and conditions

Allocated

QR1912-110

Mission Bay Kohimarama Residents Association

Towards the venue hire and printing of flyers for the public forum for local residents

$2,700

 

The motion was put to the vote by a show of hands and was declared CARRIED by 4 votes to 2.

CARRIED

 

Secretarial note:   Pursuant to Standing Order 9.4, Deputy Chairman C Claridge and Member R Rundle requested that their vote against resolution b) be recorded.                        

 

Resolution number OR/2018/231

MOVED by Chairperson K Parkinson, seconded by Member D Wong:  

That the Ōrākei Local Board:

c)         approve the following 2018/2019 Ōrākei Quick Response Round One grants:

Application ID

Applicant

Project and conditions

Allocated

QR1912-108

St Heliers Village Association Incorporated

Towards the arts event at St Heliers library

$1,500

QR1912-104

The Community of St Luke

Towards the costs of purchasing and installing a new bike rack and hardstand

$3,000

QR1912-106

St Heliers and Community Support Trust

Towards the costs of the shade structure

$2,737

QR1912-109

Remuera Chinese Association

Towards venue hire at the Somervell Presbyterian Church for twice weekly meetings

$1,000

QR1912-114

East Auckland Combined Probus

Towards the purchase of a defibrillator

$3,000

QR1912-118

Remuera West Scout Group

under the umbrella of The Scout Association of New Zealand

Towards the purchase of solar panels and crystal batteries for the ongoing activities of the scout group

$2,491

QR1912-120

New Zealand Association for Environmental Education Incorporated

Towards the fees of two staff to deliver the Tread Lightly Drain Game programme at Kelly Tarltons

$3,000

QR1912-121

Communicare Auckland Incorporated

Towards the costs of weekly venue hire for the friendship centre for one year

$1,148

QR1912-123

Te Puawaitanga O Atareta Playcentre

Towards the purchase of a terralock system and soil to construct a retaining wall as part of a playground remodel

$1,000

QR1912-113

Stonefields Residents Association Incorporated

Towards the expansion of an initial trapping operation including the purchase of traps, bait and safety vests

$2,500

Application ID

Applicant

Project and conditions

Allocated

QR1912-125

Plastic Bag Free St Heliers

Towards the costs of printing labels and promotional materials to eliminate single use plastic bags

$715

QR1912-112

Zionist Federation of New Zealand

Towards the marquee hire for the “Hanukah in the Bays” event

$800

QR1912-122

College Rifles Rugby Union Football and Sports Club Incorporated

Towards the costs of project management, graphic design and the printing of brochures for an Australian and New Zealand Army Corps memorial event

$3,000

QR1912-124

Remuera Bowling Club Incorporated

Towards the purchase of a “Junior Jack Attack” kit for youth lawn bowls

$1,200

QR1912-126

New Zealand Kung Fu Wushu Federation Incorporated

Towards the cost of venue hire

$650

Total

 

 

$27,741

 

d)        note that the grant application QR1912-105 from Glendowie Bowling Club Incorporated has been withdrawn following staff advice that the pine and eucalyptus trees will be removed as part of Council’s property maintenance contract with the Club.

e)         note that the grant to Stonefields Residents Association Incorporated towards the expansion of an initial trapping operation including the purchase of traps, bait and safety vests is to be paid as a service agreement.

f)          request all successful funding applicants to acknowledge Ōrākei Local Board support for their organisation and the event or project including the Ōrākei Local Board logo on marketing material, product and/or promotional media/statements.

g)        request that if funding relates to an event, an invitation needs to be extended to all Ōrākei Local Board members to attend.

h)        decline the following Ōrākei Quick Response Round One 2018/2019 grant applications noting these applications were either ineligible as they did not meet funding criteria and/or for activities well outside the Ōrākei Local Board area:

Application ID

Applicant

Project

QR1912-128

Ellerslie Theatrical Society Incorporated

Towards the advertising costs to increase participation in the 2019 Ellerslie One Act Play Festival

 

QR1912-103

Citizens Advice Bureau Auckland City Incorporated

Towards the purchase of eight chairs and two brochure carousel stands for the office waiting room

 

Application ID

Applicant

Project

QR1912-117

Youthline Auckland Charitable Trust

Towards a portion of the regional volunteer managers’ salary

QR1912-127

Alcohol Healthwatch Trust

Towards costs to conduct an audit and produce a report detailing external signage at off-license premises

QR1912-111

Condor Rugby Football Club Incorporated

Towards the costs to purchase professional filming equipment for the Condor Sevens National Secondary Schools Sevens finals

QR1912-107

Kim Crow

Towards the venue hire of the Ōrākei Community Centre to run weekly pilates classes

 

i)          note that there is $124,848 remaining in the Local Contestable Grants Fund 2018/2019 for the Ōrākei Local Board.

CARRIED

 

 

14

Ngahue Reserve - Oceania Football Confederation Updated Stage 2 Development Proposal

 

Leigh Redshaw, Investment Specialist was in attendance to speak to this report.

 

Resolution number OR/2018/232

MOVED by Member C Davis, seconded by Member T Millar:  

That the Ōrākei Local Board:

a)      thank the executive of Oceania Football Confederation for adopting a new approach to the relationship it wishes to develop with the Ōrākei Local Board, council staff and wider community.

b)      approve the proposed scope reduction, site plan and landscape masterplan for the Oceania Football Confederation Stage 2 sports complex development at Ngahue Reserve, as shown in attachment B of the report, comprising of a smaller administration building, viewing deck, a second practice pitch, further carparking, roadways and landscaping.

c)      approve the revised timeframes to complete the revised Oceania Football Confederation Stage 2 development at Ngahue Reserve being extended to 30 September 2020.

d)      authorise staff to take the necessary steps to document the changes needed to the existing legal agreements to reflect the revised Oceania Football Confederation Stage 2 development at Ngahue Reserve.

e)      re-confirm to Oceania Football Confederation that landscaping and maintaining a general tidy appearance to the Ngahue Reserve site is an obligation on Oceania Football Confederation; and that landscaping is an important component of the overall site development.

CARRIED

 


 

15

Auckland Council's Quarterly Performance Report: Ōrākei Local Board for quarter one

 

Resolution number OR/2018/233

MOVED by Member C Davis, seconded by Member R Rundle:  

That the Ōrākei Local Board receive the performance report for the financial quarter ending 30 September 2018.

CARRIED

 

Secretarial note:     Item 21 was taken at this point.

 

16

Auckland Regional Pest Management Plan consultation feedback and recommended changes

 

Hayley King, Local Board Advisor was in attendance to speak to this report.

 

Resolution number OR/2018/234

MOVED by Chairperson K Parkinson, seconded by Member T Millar:  

That the Ōrākei Local Board:

a)         support the approach that Auckland Council lead by example by managing plant and animal pests on all council-owned land.

b)        support the identified priority parks and buffer zones mapped in the draft Regional Pest Management Plan.

c)         request the following additions to priority parks and buffer zones in the draft Regional Pest Management Plan:

i)          Te Tauoma/Purchas Hill and Taurere/Mt Taylor as mapped priority parks.

d)        request that Auckland Council work with large landowners such as the Ministry for the Environment, New Zealand Transport Agency, Kiwirail, Housing New Zealand and Ministry of Education to control and contain pests on their land, thereby minimising the impact of pest species across the region.

e)         support Auckland Council in taking a proactive approach to enforcing the Regional Pest Management Plan as part of the Council’s statutory responsibility under the Biosecurity Act 1993.

f)          support additional regional funding being used to work with community groups, and increase public knowledge of the implications of the Regional Pest Management Plan through engaging communications and education.

g)        support the addition of Myrtle Rust as a pest to the Regional Pest Management Plan.

CARRIED

 

 

17

Auckland Transport November 2018 update

 

Melanie Dale, Elected Member Relationship Manager was in attendance to speak to this report.

 

Resolution number OR/2018/235

MOVED by Deputy Chairman C Claridge, seconded by Member C Davis:  

That the Ōrākei Local Board:

a)         note that the concerns raised by the Board at its previous meeting held on 18 October 2018 relating to the number of outstanding Board resolutions relating to Auckland Transport has not been addressed in the Auckland Transport November 2018 update report.

b)        request that Auckland Transport include a list and update of all outstanding Board resolutions, in its next update report to the Board’s February 2019 meeting.

CARRIED

 

 

18

Feedback on proposed topics for inclusion in the Auckland Water Strategy

 

Hayley King, Local Board Advisor was in attendance to speak to this report.

 

The Board’s feedback on the proposed topics for inclusion in the Auckland Water Strategy was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2018/236

MOVED by Member T Millar, seconded by Member D Wong:  

That the Ōrākei Local Board:

a)      provide its feedback on the proposed topics for inclusion in the Auckland Water Strategy as tabled.

b)      note that local board feedback on proposed topics for inclusion in the Auckland Water Strategy will be included in a report to the Environmental and Community Committee in December 2018, seeking approval of the draft Auckland Water Strategy discussion document for public consultation in early 2019.

CARRIED

 

Attachments

a     15 November 2018 - Ōrākei Local Board, Item 18: Ōrākei Local Board Feedback on proposed topics for inclusion in the Auckland Water Strategy

 

 

19

Draft Contributions Policy

 

Hayley King, Local Board Advisor was in attendance to speak to this report.

 

Resolution number OR/2018/237

MOVED by Chairperson K Parkinson, seconded by Member R Rundle:  

That the Ōrākei Local Board:

a)         support the intent of the draft Contributions Policy 2019.

b)        note its comments on the key areas of the draft Contributions Policy 2019 as summarised in the table below:

Change

Ōrākei Local Board feedback

Cost

Support

Unit of demand factors

Support

Extending the timeframe for payment

Support

New development type - student accommodation

Support

Development type definitions - small ancillary dwelling units and retirement villages

Support

New and changed funding areas - transport, parks and community facilities and stormwater

Support

 

CARRIED

 

 

20

Update on development at 471 Riddell Road, Glendowie

 

Resolution number OR/2018/238

MOVED by Member C Davis, seconded by Member R Rundle:  

That the Ōrākei Local Board note that staff are continuing to monitor compliance requirements on the development at 471 Riddell Road, Glendowie and request the Manager Regulatory Compliance, when reporting back to the Board, that the ‘as built’ development complies in all respects with the original consent.

CARRIED

 

 

21

Regional Facilities Auckland Fourth Quarter Performance Report for the quarter ending 30 June 2018

 

Judy Lawley, Manager Local Board Engagement was in attendance to speak to this report.

 

Resolution number OR/2018/239

MOVED by Member C Davis, seconded by Deputy Chairman C Claridge:  

That the Ōrākei Local Board receive the Regional Facilities Auckland Quarterly Performance Report for the quarter ending 30 June 2018.

CARRIED

 

 

22

Chairperson's Report

 

Resolution number OR/2018/240

MOVED by Chairperson K Parkinson, seconded by Member C Davis:  

That the Chairperson’s November 2018 report be received.

CARRIED

 

 

23

Board Member Report – Carmel Claridge - November 2018

 

Resolution number OR/2018/241

MOVED by Deputy Chairman C Claridge, seconded by Member R Rundle:  

a)         That the report be received.

b)        That Auckland Transport be requested to investigate the need for safer road markings for cyclists at the Tamaki Drive/Ngapipi Road Intersection where cyclists must merge with road traffic and report proposed solutions to the Board.

c)         That Auckland Transport be requested to provide a solution to the current road user conflict on a green light at the recently constructed Ngapipi Road/Tamaki Drive intersection between city bound cyclists on the cycle lane and left turning vehicles into Ngapipi Road.

d)        That the Ōrākei Local Board note its concern about the increasing number of dangerous incidents involving Lime E-scooters in the local board area, and request a report from Auckland Transport on what measures are being taken to ensure adequate enforcement of regulations around their use, and the feasibility of a change in regulation to allow e-scooter use on cycle ways.

e)         That the Ōrākei Local Board write to the Chief Executive, given that his staff agreed to the trial by granting the Lime E-scooter rental company a licence to operate, stating that the Board is concerned that:

i)          Council staff do not appear to have officially sought political input into this decision for the trial, which would reasonably be expected to have significant consequences when mixing pedestrians, cyclists and scooters in confined shared spaces

ii)         Council staff had not consulted with or sought feedback from local boards on the trial.

f)          That Auckland Transport be requested to review the safety of the intersection at Michaels Avenue – Ellerslie - Panmure Highway and provide options for safer pedestrian crossing.

CARRIED

 

 

24

Board Member Report - Troy Churton November 2018

 

Resolution number OR/2018/242

MOVED by Member D Wong, seconded by Member C Davis:  

a)      That the report be received.

b)      That Auckland Transport be requested to report to the Board on what progress is being made between itself, Progressive and any retirement village operator or other commercial entity regarding redevelopment of the Clonbern Road, Remuera car park and supermarket area.

CARRIED

 

 

25

Board Member Report - Colin Davis

 

Resolution number OR/2018/243

MOVED by Member C Davis, seconded by Chairperson K Parkinson:  

That the report be received.

CARRIED

 

 

26

Board Member Report – Toni Millar

 

Resolution number OR/2018/244

MOVED by Member T Millar, seconded by Member D Wong:  

That the report be received.

CARRIED

 

 

27

Board Member Report – Ros Rundle

 

Resolution number OR/2018/245

MOVED by Member R Rundle, seconded by Member D Wong:  

That the report be received.

CARRIED

 

 

 

 

 

28

Board Member Report – David Wong

 

Resolution number OR/2018/246

MOVED by Member D Wong, seconded by Member C Davis:  

That the Ōrākei Local Board:

a)      receive the report.

b)      request Community Services and Panuku staff to provide an update to the Board on the progress made in regards to the relocation of the Citizens Advice Bureau from 4 Victoria Ave to their preferred location of the Ōrākei Community Centre.

c)      request release of key pre-application minutes and information for meetings or exchanges the Council has had relating to the following properties: 

i)       471 Riddell Road, Glendowie

ii)      10 Rangitoto Avenue, Remuera

iii)     property on the west side of Tamaki Drive and Patteson Avenue intersection - around 49-65 Tamaki Drive.

CARRIED

 

 

29

Governance Forward Work Calendar

 

Resolution number OR/2018/247

MOVED by Chairperson K Parkinson, seconded by Member T Millar:  

That the Ōrākei Local Board draft Governance Forward Work Calendar be noted.

CARRIED

 

 

30

Ōrākei Local Board Workshop Proceedings

 

Resolution number OR/2018/248

MOVED by Chairperson K Parkinson, seconded by Member C Davis:  

That the Ōrākei Local Board workshop records for the workshops held on 4, 11 and 25 October 2018 be noted.

CARRIED

 

 

31

Resolutions Pending Action

 

Resolution number OR/2018/249

MOVED by Member R Rundle, seconded by Member T Millar:   

That the Ōrākei Local Board resolutions pending action report be noted.

CARRIED

  

 

32        Consideration of Extraordinary Items

 

There were no extraordinary items.   

 

 

33        Procedural motion to exclude the public

Resolution number OR/2018/250

MOVED by Chairperson K Parkinson, seconded by Member C Davis:  

That the Ōrākei Local Board:

a)         exclude the public from the following partof the proceedings of this meeting on the grounds that the general subject of the matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution relating to the Sites and Places of Significance to Mana Whenua – Tranche 1: Plan Changes to the Auckland Unitary Plan (Operative in Part) and Auckland Council District Plan - Hauraki Gulf Islands Section 2018 and The Landing Hardstand – Fees Review – November 2018 as follows:

C1       Sites and Places of Significance to Mana Whenua – Tranche 1: Plan Changes to the Auckland Unitary Plan (Operative in Part) and Auckland Council District Plan - Hauraki Gulf Islands Section 2018

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(ba) - The item relates to an application for a resource consent or water conservation order or a requirement for a designation or heritage order under the Resource Management Act 1991 and the withholding of the information is necessary to avoid serious offence to tikanga Maori or to avoid the disclosure of the location of waahi tapu.

In particular, the report contains information on nominated sites and places of significance to mana whenua that has been provided to Council on a confidential basis until the plan change has been approved for public notification.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information on nominated sites and places of significance to mana whenua that has been provided to Council on a confidential basis until the plan change has been approved for public notification.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       The Landing Hardstand – Fees Review – November 2018

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains commercially sensitive information, disclosure of which may impact third parties.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public.

b)        agree that relevant staff supporting the Ōrākei Local Board be permitted to remain for the confidential Item after the public has been excluded, because of their knowledge which will help the Ōrākei Local Board in its decision-making.

CARRIED

 

5.35pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

5.40pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Sites and Places of Significance to Mana Whenua – Tranche 1: Plan Changes to the Auckland Unitary Plan (Operative in Part) and Auckland Council District Plan - Hauraki Gulf Islands Section 2018

 

Resolution number OR/2018/251

MOVED by Member C Davis, seconded by Chairperson K Parkinson:  

That the Ōrākei Local Board:

c)         note that the report, resolutions and the Board’s feedback remain confidential until the plan changes to the Auckland Unitary Plan and Auckland Council District Plan - Hauraki Gulf Islands Section 2018 are publicly notified.

 

 

C2

The Landing Hardstand – Fees Review – November 2018

 

Resolution number OR/2018/252

MOVED by Chairperson K Parkinson, seconded by Member C Davis:  

That the Ōrākei Local Board:

c)         confirm that the report and decisions remain confidential until all negotiations have been completed.

  

5.41 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................