Rodney Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Rodney Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Thursday, 15 November 2018 at 2:00pm.

 

present

 

Chairperson

Beth Houlbrooke

 

Deputy Chairperson

Phelan Pirrie

 

Members

Brent Bailey

 

 

Tessa Berger

 

 

Cameron Brewer

 

 

Louise Johnston

 

 

Colin Smith

 

 

Brenda Steele

 

 

 

ABSENT

 

Member

Allison Roe MBE

 

 

 

 

 

 

 


Rodney Local Board

15 November 2018

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those in attendance.

 

 

2          Apologies

  

Resolution number RD/2018/139

MOVED by Member B Steele, seconded by Member C Brewer:  

That the Rodney Local Board:

a)         accept the apology from Member Allison Roe for absence.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number RD/2018/140

MOVED by Chairperson B Houlbrooke, seconded by Member B Bailey:  

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 18 October 2018, including the confidential section, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Trial of online voting at the 2019 local elections

 

Ms Watson and Ms Rosier from Democracy Services were in attendance for this item.

 

Resolution number RD/2018/141

MOVED by Deputy Chairperson P Pirrie, seconded by Member L Johnston:  

That the Rodney Local Board:

a)      provide the following feedback on the trial of online voting at the 2019 elections:

i)       tentatively supports the trial however it expresses some concern based on overseas experience regarding security and ease of use for voters

ii)      requests that voter authentication and security must be the top priority for the trial and beyond suspicion, to ensure the authenticity of the electoral result

iii)     requests that online voting must be designed to ensure that it is easy for voters to participate and prove their identity, while practically impossible for a third party to tamper with the result or vote illegally

iv)     supports the targeting of a demographic or subset of votes to take part in the trial on the following basis:

a)   a broad demographic should be selected that can take part across the region and is not limited or overly represented in one ward or one local board area

b)   suggests that voters with accessibility needs are a good subset of voters to participate in the trial as they may struggle with the current postal voting system

c)  requests that the Rodney Local Board area not be specifically targeted      unless it is included in a trial that includes the entire Auckland region.

CARRIED

 

 

12

Local government elections 2019 – order of names on voting documents

 

Ms Watson and Ms Rosier from Democracy Services were in attendance for this item.

 

Resolution number RD/2018/142

MOVED by Member B Steele, seconded by Member T Berger:  

That the Rodney Local Board:

a)      recommend to the Governing Body that candidate names on voting documents should be arranged in alphabetical order of surname.

CARRIED

 

 


 

 

13

Auckland Council's Quarterly Performance Report: Rodney Local Board for Quarter One

 

Resolution number RD/2018/143

MOVED by Chairperson B Houlbrooke, seconded by Deputy Chairperson P Pirrie:  

That the Rodney Local Board:

a)         receive the performance report for the financial quarter ending 30 September 2018 noting the label for Graph Two should read “Rodney Local Board” not “Albert-Eden Local Board”.

b)        note the following items from the Community Leases work programme have been deferred until the underlying land is classified under the Reserves Act 1977:

i)          Goodall Reserve, Snells Beach: Lease to the Mahurangi Community Trust Incorporated (#1281).

ii)         Manuhiri Reserve and Tuna Place, Omaha Omaha Beach Residents Society Incorporated lease (#2631).

iii)       Murray Jones Reserve: New Zealand Scouting Association Incorporated lease (#2634).

iv)       Opango Creek Reserve: Whangateau Traditional Boatyard Incorporated lease (#2641).

v)         Wellsford Centennial Park: Wellsford Agricultural & Pastoral Society lease (#2651).

vi)       Wellsford Centennial Park: Wellsford Rugby Football Club Incorporated lease (#2652).

c)      note that the following items from the Community Facilities: Build Maintain Renew work programme have merged:

i)       Rodney - renew park lighting 2017/2018+ (#1866) has merged with Rodney - renew park roading and car parks 2018-19 - 2019-20 (#1870).

ii)      Rodney - renew park utilities 2018/2019+ (#1878) has merged with Rodney - renew park drainage 2017/2018+ (#1881).

CARRIED

 

 

14

Auckland Transport Rodney Local Board Targeted Rate update November 2018

 

Resolution number RD/2018/144

MOVED by Chairperson B Houlbrooke, seconded by Deputy Chairperson P Pirrie:  

That the Rodney Local Board:

a)      note the status of the projects to be delivered under the Rodney Local Board Transport Targeted Rate.

CARRIED

 

 


 

 

15

Draft Contributions Policy

 

Resolution number RD/2018/145

MOVED by Member B Bailey, seconded by Deputy Chairperson P Pirrie:  

That the Rodney Local Board:

a)      that the Rodney Local Board provide the following feedback on the draft Contributions Policy 2019 (the policy)

i)       generally supports the policy but notes that it has not had the opportunity to see or assess the public feedback on the policy to inform the local board feedback, and will not have that opportunity prior to the Governing Body making a decision to adopt the policy in December 2018.

ii)      express concern that there was no public consultation event held in Rodney in the development of this policy and that no officers were present to answer questions at this business meeting

iii)     note that, since development contributions can only account for the growth component of new infrastructure, there will never be enough contributions collected to fully fund the infrastructure our communities require

iv)     express concern that development contributions are proposed to be collected to fund swimming pools and libraries as it will spread the amount of funding that is collected over more community infrastructure, making necessary infrastructure harder to deliver within available budgets

v)      note that council is still paying for infrastructure that is already built (such as major transport upgrades) which means development contributions that are collected now do not necessarily translate into new infrastructure; this issue is not well known or understood by the public

vi)     request that council improve their communications with the public to better inform them what development contributions are paying for in their local area (such as paying for infrastructure that is already built)

vii)    request that the policy be accompanied by greater transparency about where and what development contributions are paying for across the region

viii)   request that the policy be amended to allow council to take the maximum amount for reserve contributions that is permissible by law (7.5%) given the importance of open space and reserves and the high cost of these

ix)     do not support the change to the timing of the collection of development contributions to when code of compliance is issued as it will delay the collection of funding and have a flow on impact on the acquisition of open space which usually happens in the early stages of a development

x)      reiterate the previous feedback provided (RD/2018/54) that Funding Areas need to be smaller to more accurately reflect the needs of growing communities, for example, contributions collected from a development in Warkworth can fund transport improvements in Takapuna, even though residents in Warkworth will not receive any benefit.

 

 

 

 

 

xi)     request that a Funding Area for both transport and reserves be considered for the Warkworth area as this has been identified as a satellite town in the Auckland Unitary Plan and the Auckland Future Urban Land Supply Strategy, and request the implications of this be reported back to the board.

CARRIED

 

 

16

Auckland Regional Pest Management Plan consultation feedback and recommended changes

 

Resolution number RD/2018/146

MOVED by Member B Bailey, seconded by Member C Smith:  

That the Rodney Local Board:

a)      receive a summary of consultation feedback from Rodney residents on the Proposed Auckland Regional Pest Management Plan.

b)      provide the following feedback on the recommended changes to the Proposed Regional Pest Management Plan (the Plan) based on consultation feedback:

i)       note that most respondents in Rodney to the consultation supported the Plan

ii)      support the increased control of pests in parks and the intention to provide community groups with funding and other assistance to implement the Plan in our parks

 

iii)     support the community feedback and request that the number of parks’ sites and community groups in Rodney receiving support be expanded to have the most impact on reducing pests

iv)     request that the Plan retain the 20 metre buffer zone in rural areas on private land for the control of pest plants     

v)      agree with the Plan’s focus on addressing Kauri Dieback, and further requests that more attention is given to Rodney areas that don’t currently exhibit symptoms of this disease in order to avoid the disease spreading in the future.

vi)     request that cats should only be live-trapped, in clearly defined areas that have been widely publicised, and that any cats caught are checked for microchips and returned to their owners

vii)    request council work on a communications plan to address the need for micro-chipping cats and controlling their access to predator free locations.

CARRIED

 

 

 


 

 

Note:     From this pont forward, agenda items were taken in the following order:

 

             Item

            

20        Auckland Tourism Events and Economic Development Limited Six Monthly Report

17        Feedback on proosed topics for inclusion in the Auckland Water Strategy

18        New road names in the Huapai Lifestyle Village Limited subdivision at 45 Station Road, Huapai

19        Panuku Development Auckland Local board six-montly update 1 April – 30 September 2018

21        Rodney Local Board Chairperson’s Report

22        Governance Forward Work Programme

23        Rodney Local Board workshop records

24        Deputations and Public Forum Update

25        Ward Councillor Update

26        Consideration of Extraordinary Items

 

 

20

Auckland Tourism Events and Economic Development Limited Six Monthly Report

 

Mr Lock from Auckland Tourism Events and Economic Development was in attendance for this item.

 

Resolution number RD/2018/147

MOVED by Member B Steele, seconded by Member C Smith:  

That the Rodney Local Board:

a)      receive Auckland Tourism Events and Economic Development Limited’s six-monthly report to Rodney Local Board for 1 January to 30 June 2018, as shown in Attachment A of the agenda report.

CARRIED

 

 

17

Feedback on proposed topics for inclusion in the Auckland Water Strategy

 

Resolution number RD/2018/148

MOVED by Member B Steele, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      provide the following feedback on the proposed topics for inclusion in the Auckland Water Strategy (Attachment A of the agenda report):

               i)            support the proposed vision, and values, in the strategy

              ii)            agree that the “issues we need to work on” captures the issues of concern in Rodney

             iii)            request a formal programme of ongoing monitoring to collect long term data via sedimentation and pollution in waterways identified as serious pollution issues

             iv)            request that the strategy be proactive in reducing the sedimentation and water pollution caused by cleanfills and other earthwork intensive activities

              v)            support the inclusion of the principles in the strategy, and request that working with other councils and central government should also be a guiding principle as Auckland Council cannot address some water issue alone (such as the sedimentation of the Kaipara Harbour). 

             vi)            request that geothermal aquifers (for example, in Parakai) be included as a water source in the strategy as these are currently not included

             vii)           request that the strategy address the need to identify new and improvements to existing potable water sources in our rural townships as a matter of priority to address future needs

b)note that local board feedback on proposed topics for inclusion in the Auckland Water Strategy will be included in a report to the Environmental and Community Committee in December 2018, seeking approval of the draft Auckland Water Strategy discussion document for public consultation in early 2019.

c)    request a copy of the final public feedback be provided to the local board, prior to the local board providing any final feedback on this strategy.  

CARRIED

 

 

18

New road names in the Huapai Lifestyle Village Limited subdivision at 45 Station Road, Huapai

 

Resolution number RD/2018/149

MOVED by Chairperson B Houlbrooke, seconded by Deputy Chairperson P Pirrie:  

That the Rodney Local Board:

a)      approve the names Vintry Drive, Croatia Avenue and Podgora Avenue for the extension of the three existing roads with same names in the Huapai Lifestyle Village Limited subdivision at 45 Station Road, Huapai in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A to the agenda report.

CARRIED

 

 

19

Panuku Development Auckland Local Board six-monthly update 1 April - 30 September 2018

 

Resolution number RD/2018/150

MOVED by Deputy Chairperson P Pirrie, seconded by Member B Steele:  

That the Rodney Local Board:

a)        receive the Panuku Development Auckland Local Board update for 1 April to 30 September 2018

b)        request clarification on the proposed sale of 12 Waimauku Station Road and whether it includes the footpath adjacent to the site as this is not clear from the information and maps provided.

c) CARRIED

 

 


 

 

21

Rodney Local Board Chairperson's Report

 

Resolution number RD/2018/151

MOVED by Member B Steele, seconded by Deputy Chairperson P Pirrie:  

That the Rodney Local Board:

a)      note the chairperson’s report for November 2018.

CARRIED

 

 

22

Governance Forward Work Programme

 

Resolution number RD/2018/152

MOVED by Deputy Chairperson P Pirrie, seconded by Member B Steele:  

That the Rodney Local Board:

a)      note the governance forward work calendar as at November 2018.

CARRIED

 

 

23

Rodney Local Board workshop records

 

Resolution number RD/2018/153

MOVED by Deputy Chairperson P Pirrie, seconded by Member C Brewer:  

That the Rodney Local Board:

a)      note the workshop records for 1 November 2018.

CARRIED

 

 

24

Deputations and Public Forum Update

 

Resolution number RD/2018/154

MOVED by Deputy Chairperson P Pirrie, seconded by Member T Berger:  

That the Rodney Local Board:

a)      note the Deputation and Public Forum update for 18 October 2018.

CARRIED

 

 

25

Ward Councillor Update

 

Councillor Greg Sayers was in attendance for this item.

 

Resolution number RD/2018/155

MOVED by Member B Bailey, seconded by Member C Smith:  

That the Rodney Local Board:

a)      thank Cr Sayers for his November 2018 update to the Rodney Local Board on the activities of the Governing Body.

CARRIED

  

 


 

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

3.40pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................