Upper Harbour Local Board

 

MINUTES

 

 

 

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Thursday, 15 November 2018 at 9.31am

 

present

 

Deputy Chairperson

Lisa Whyte

Presiding

Members

Uzra Casuri  Balouch, JP

 

 

Nicholas Mayne

 

 

John McLean

 

 

Brian Neeson, JP

 

 

ABSENT

 

Chairperson

Margaret Miles, QSM, JP

 

 

 


Upper Harbour Local Board

15 November 2018

 

 

 

1          Welcome

 

The deputy chairperson opened the meeting and welcomed all.

 

2          Apologies

  

Resolution number UH/2018/137

MOVED by Deputy Chairperson L Whyte, seconded by Member U Balouch:  

That the Upper Harbour Local Board:

a)         accept the apology from Chairperson M Miles for absence.

CARRIED

 

3          Declaration of Interest

 

            There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number UH/2018/138

MOVED by Member B Neeson, seconded by Deputy Chairperson L Whyte:  

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 18 October 2018, including the confidential section, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Acknowledgement – Junne Margaret McKay

 

Resolution number UH/2018/139

MOVED by Deputy Chairperson L Whyte, seconded by Member U Balouch:  

That the Upper Harbour Local Board:

a)      extend condolences and acknowledge the passing of Junne Margaret McKay, the mother of Chairperson Margaret Miles.

CARRIED

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Minutes of the Upper Harbour Local Board meeting held Thursday, 18 October 2018

 

Note:    that the open unconfirmed minutes and minute attachments of the Upper Harbour Local Board meeting held on Thursday, 18 October 2018, were attached at item 11 of the agenda for the information of the board only and were confirmed under item 4 of the agenda.

 

 

12

Trial of online voting at the 2019 local elections

 

The General Manager and the Advisor from Democracy Services were in attendance via Skype to support the item.

 

Resolution number UH/2018/140

MOVED by Member N Mayne, seconded by Member U Balouch:  

That the Upper Harbour Local Board:

a)        support in principle the trial of online voting as articulated within the agenda report for the 2019 election, for the following reasons:

i)          to increase participation in under-represented demographics

ii)         to meet the public expectation of a convenient and secure opportunity to participate in democracy

iii)       to take a conservative approach to developing alternate methods of secure voting.

b)      support the local board area being included in the online voting trial for the 2019 election in the event the trial is supported by the Governing Body, and if inclusion of the Upper Harbour area fulfils the demographic requirements necessary as outlined in the agenda report.

CARRIED

 

 

13

Local government elections 2019 – order of names on voting documents

 

The General Manager and the Advisor from Democracy Services were in attendance via Skype to support the item.

 

Resolution number UH/2018/141

MOVED by Deputy Chairperson L Whyte, seconded by Member U Balouch:  

That the Upper Harbour Local Board:

a)      recommend to the Governing Body that candidate names on voting documents should be arranged in alphabetical order of surname.

CARRIED

 

Note:   Item 14 – Auckland Regional Services Trust grants process and criteria was considered after Item 15 – Disposal of land at Buckley Avenue, Hobsonville, to Watercare Services Limited.

 

15

Disposal of land at Buckley Avenue, Hobsonville, to Watercare Services Limited

 

The Principal Property Advisor was in attendance to support the item.

 

Resolution number UH/2018/143

MOVED by Deputy Chairperson L Whyte, seconded by Member J McLean:  

That the Upper Harbour Local Board:

a)      support disposal of the land situated at 2 Buckley Avenue, Hobsonville, being 6299m2 (more or less) and described as Part Lot 2 DP330629 and Lot 3 DP211237, to Watercare Services Limited for the Northern Interceptor Project (refer to Attachments A and B to the agenda report).

b)      support the proceeds of disposal being reinvested in open space within the catchment.

CARRIED

 

 

14

Auckland Regional Services Trust grants process and criteria

 

The Strategic Broker, Arts Community and Events, was in attendance to support the item.

Two documents were provided. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

Resolution number UH/2018/142

MOVED by Member U Balouch, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the memo from the Strategic Broker, dated 9 November 2018, in relation to the option to allocate Auckland Regional Services Trust funding to the Manuhiri Kaitiaki Charitable Trust.

b)      receive the letter from the Pou Kaitiaki, Manuhiri Kaitiaki Charitable Trust, dated 14 November 2018, expressing interest in working with the Upper Harbour Local Board on a project related to available Auckland Regional Services Trust funding.

c)      allocate the balance of its Arts Regional Services Trust (ARST) funding of $55,650 to the Manuhiri Kaitiaki Charitable Trust (MKCT) to develop one or several public art installations in the Albany area, intending to tell the stories of Ngāti Manuhiri iwi, noting that:

i)          this allocation is intended to give effect to the relationship agreement signed by the local board and MKCT in December 2017 by developing an enduring working relationship between the two parties

ii)        a workshop was held on Thursday 8 November 2018 between the local board and MKCT to gauge interest from both parties to develop mana whenua stories in the Albany area using the ARST funding, and that MKCT have since provided the local board with a letter signalling interest in collaborating with the local board on this project

iii)       MKCT will provide the local board with suggested draft visual concepts, narratives, landmarks and costs for the proposed art installations by the end of February/early March 2019

iv)       any proposal(s) will be discussed in collaboration with MKCT through workshops and/or other discussions as required between now and the first quarter of 2019

v)             the local board will need to agree final designs (along with any landowner approvals as required) via a report to a local board business meeting by June 2019.

CARRIED

 

Attachments

a     15 November 2018 Upper Harbour Local Board: Item 14 - ARST funding memo

b     15 November 2018 Upper Harbour Local Board: Item 14 - Letter of interest from Manuhiri Kaitiaki Charitable Trust

 

 

16

Upper Harbour Quick Response Round One 2018/2019 grant applications

 

The Community Grants Advisor and Strategic Broker were in attendance to support the item.

 

Resolution number UH/2018/144

MOVED by Member J McLean, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      agree to fund, part-fund or decline each application in the Quick Response Round One 2018/2019 grant applications, as outlined in the following table:

Application ID

Organisation

Main focus

Requesting funding for

Amount granted

QR1917-105

Meadowood House

Community

Towards a barbeque, music, entertainment, community activities, smoothie bike, and Santa photographer for the event ‘Carols at Meadowood 2018’

$1373

QR1917-107

New Zealand Chinese Veterans General Federation

Community

Towards the purchase of a computer, camera and printer and administrative and marketing costs

Decline – not a high priority at this time

QR1917-113

Greenhithe Community Trust

Community

Towards lighting on the Greenhithe Community Hub building to provide lighting in the carpark

$1772

QR1917-115

Merge New Zealand

Community

Towards tutor fees to teach New Zealand Sign Language to primary school children at Upper Harbour Primary School

$1000

QR1917-116

Literacy Auckland North Incorporated

Community

Towards the cost to deliver the family literacy programme

Decline – not a high priority at this time

QR1917-118

Youthline Auckland Charitable Trust

Community

Towards a contribution for the free Youthline crisis help phone line for youth in the Upper Harbour Local Board area

$1500

QR1917-120

Albany Chinese Association Incorporated

Community

Towards venue hire, English and singing teacher fees, microphone system and a karaoke player for the weekly Chinese cultural and social group from 1 January to 30 June 2019

$2000

Towards English and singing teachers’ fees only

QR1917-119

Environmental Education for Resource Sustainability Trust

Environment

Towards the purchase and delivery of 450 native trees and 75 recycling bins to Upper Harbour schools and preschools participating in the Paper4trees programme

Decline – not a high priority at this time

QR1917-117

The Korean Society of Auckland

Events

Towards venue hire, volunteer and equipment hire costs for the 2019 Korean Day event to be held in March 2019 at the North Shore Event Centre

$1000

QR1917-108

North Harbour BMX Association Incorporated

Sport and recreation

To purchase materials to install rails, posts and concrete for 15m of fencing at the North Harbour club

$1722

QR1917-103

Windsor Park Board Incorporated

Sport and recreation

Towards the manager's wage at the multisport hub in Windsor Park

Decline – not a high priority at this time

QR1917-104

East Coast Bays and Districts Cricket Club Incorporated

Sport and recreation

Towards costs for match scorers between December 2018 to April 2019

Decline – not a high priority at this time

QR1917-106

Tennis New Zealand Incorporated

Sport and recreation

Towards the event and venue set-up costs for the New Zealand Tennis Championships at Albany Tennis Park on Oteha Valley Road from 11 to 16 December 2018

Decline – funded through Event Partnership Fund

QR1917-109

North Shore United Hockey Club Incorporated

Sport and recreation

Towards storage rental costs for the club gear over the summer months

$500

QR1917-114

Harbour Sport Trust

Sport and recreation

Towards the annual Shore-to-Shore 5km fun run and walk on 31 March 2019 in Milford Reserve

Decline -  funded through Event Partnership Fund

Total

 

 

 

$10,867 

CARRIED

           

Note:   Pursuant to Standing Order 1.9.7, Deputy Chairperson L Whyte wished to record her             vote against allocating a grant of $1772 to the Greenhithe Community Trust for lighting             in the car park.

 

Note:   The meeting adjourned at 10.57am and reconvened at 11.07am

 

17

Auckland Regional Pest Management Plan consultation feedback and recommended changes

 

Resolution number UH/2018/145

MOVED by Member J McLean, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      receive a summary of consultation feedback from Upper Harbour residents on the Proposed Auckland Regional Pest Management Plan.

b)      provide feedback on the proposed Regional Pest Management Plan as outlined in Attachment C to the agenda report.

CARRIED

 

 

18

Draft Contributions Policy

 

The Relationship Manager and Lead Financial Advisor were in attendance to support the item.

 

Resolution number UH/2018/146

MOVED by Deputy Chairperson L Whyte, seconded by Member J McLean:  

That the Upper Harbour Local Board:

a)        support the intent of the proposed draft Contributions Policy, as it places the burden of funding development onto those actors whose developments will impact the most on creating future demand on the infrastructure network (‘exacerbator pays’ principle).

b)        support further refinement of catchments to ensure that infrastructure is prioritised to where contributions are being collected, which relates to the new and changed funding areas noted in the draft Contributions Policy.

c)        note concern for the impact on potential future retail developments and support further work on the unit of demand factors so the impacts on developments are more accurately understood.

d)        note concern that the deferred payment schedule proposed for residential use and single residential consents that contain five or more dwelling units, creates potential for default that is not present under the current Contributions Policy.

CARRIED

 

Note:   Item 19 – Feedback on proposed topics for inclusion in the Auckland Water Strategy was considered after Item 20 – Auckland Transport monthly report – November 2018.

20

Auckland Transport monthly report - November 2018

 

The Elected Member Relationship Manager, Auckland Transport, was in attendance to support the item.

 

Resolution number UH/2018/148

MOVED by Deputy Chairperson L Whyte, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the Auckland Transport update for November 2018.

CARRIED

 

 

19

Feedback on proposed topics for inclusion in the Auckland Water Strategy

 

Resolution number UH/2018/147

MOVED by Member J McLean, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      support the proposed topics for inclusion in the Auckland Water Strategy as articulated within Attachment B to the agenda report.

CARRIED

 

 

21

Auckland Council’s Quarterly Performance Report: Upper Harbour Local Board for quarter one - 1 July to 30 September 2018

 

The Local Board Senior Advisor was in attendance to support the item.

Member B Neeson left the meeting at 12.20 pm.

Member B Neeson returned to the meeting at 12.22 pm.

 

Resolution number UH/2018/149

MOVED by Deputy Chairperson L Whyte, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)        receive the performance report for the financial quarter ending 30 September 2018.

b)             request staff defer the Mallard Place to Calypso Way section of the activity defined as ‘implement actions from the Greenways Plan’ pending the December workshop.

CARRIED

 

 

22

Governance forward work calendar - December 2018 to November 2019

 

Resolution number UH/2018/150

MOVED by Deputy Chairperson L Whyte, seconded by Member U Balouch:  

That the Upper Harbour Local Board:

a)      receive the Upper Harbour Local Board governance forward work calendar for the period December 2018 to November 2019, as set out in Attachment A to this agenda report.

CARRIED

 

23

Record of the Upper Harbour Local Board workshops held on Thursday 11 October and 1 November 2018

 

Resolution number UH/2018/151

MOVED by Member J McLean, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      receive the record of the Upper Harbour Local Board workshops held on Thursday 11 October and 1 November 2018 (refer to Attachments A and B of the agenda report).

CARRIED

 

 

24

Board Members' reports - November 2018

 

Three documents were provided by Member N Mayne. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.

Member B Neeson left the meeting at 12.41 pm.

Member B Neeson returned to the meeting at 12.43 pm.

 

Resolution number UH/2018/152

MOVED by Deputy Chairperson L Whyte, seconded by Member J McLean:  

That the Upper Harbour Local Board:

a)        receive the verbal board members’ reports.

b)        receive the email and supporting documents provided by the Relationship Advisor, Infrastructure and Environmental Services, seeking feedback from the local board regarding potential community-led conservation projects for inclusion in the programme for expenditure against the natural environment targeted rate, noting that feedback is required from local boards by 5 December 2018.

c)        delegate responsibility to Member N Mayne to provide the feedback on behalf of the local board as requested in resolution b) above, noting that Member N Mayne will report the feedback he has provided to either the December Community Forum meeting on 6 December 2018, or to the local board’s business meeting on 13 December 2018.

CARRIED

 

Attachments

a     15 November 2018 Upper Harbour Local Board: Item 24 - Email from Infrastructure and Environmental Services Relationship Advisor

b     15 November 2018 Upper Harbour Local Board: Item 24 - Natural Environment targeted rate memo

c    15 November 2018 Upper Harbour Local Board: Item 24 - Community groups map

 

 

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 


 

 

12.46pm                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

 

 

 

 

DATE:.........................................................................

 

 

 

 

CHAIRPERSON:........................................................