Whau Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 28 November 2018 at 6.00PM.

 

present

 

Chairperson

Tracy Mulholland

 

Members

Derek Battersby, QSM, JP

 

 

Catherine Farmer

 

 

Duncan Macdonald, JP

 

 

Te'eva Matafai

 

 

David Whitley

 

 

ABSENT

 

Deputy Chairperson

Susan Zhu

 

 

 

ALSO PRESENT

 

 

Clr Ross Clow

 

 

 

 

 

 

 

 

 

 

 


Whau Local Board

28 November 2018

 

 

 

1          Welcome

 

Chairperson Mulholland opened the meeting and welcomed everyone present.

 

 

2          Apologies

  

Resolution number WH/2018/119

MOVED by Chairperson T Mulholland, seconded by Member T Matafai:  

That the Whau Local Board:

a)         accept the apology from Deputy Chairperson Susan Zhu for absence.

CARRIED

 

 

3          Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Whau Local Board.

 

Board Member

Organisation / Position

Tracy Mulholland

·           New Lynn Business Association – Business Associate/Contractor

Susan Zhu

·           Chinese Oral History Foundation – Committee member

·           The Chinese Garden Steering Committee of Auckland – Board Member

Derek Battersby

·           New Lynn Tennis Club – Patron

·           West Lynn Gardens – Patron

·           Tag Out Trust – Deputy Chairman

·           New Lynn Bowling Club - Patron

·           New Lynn RSA - Member

Catherine Farmer

·           Avondale-Waterview Historical Society – Member

·           Blockhouse Bay Historical Society – Member

·           Portage Licensing Trust – Trustee

·           Blockhouse Bay Bowls – Patron

·           Forest and Bird organisation – Member

·           Grey Power - Member

Duncan Macdonald

·           Avondale Business Association – Chairman

·           Avondale Community Society – Chairman

·           Avondale-Waterview Historical Society - Member

·           Avondale Jockey Club – Member

Te’eva Matafai

·           Pacific Events and Entertainment Trust - Co-Founder

·           Miss Samoa NZ - Director

·           Malu Measina Samoan Dance Group - Director/Founder

·           Pasifika Festival Village Coordinators Trust ATEED - Chairperson

·           Aspire Events – Director

David Whitley

·           Rosebank Business Association - Member

·           REINZ - Member

·           Chamber of Trade - Mentor

·           Lopdell House - Trustee

·           Amalgamated Hardware Merchants (AHM)  Apprenticeship Trust – Trustee

·           Rotary New Lynn – Head director of Public Relations New Lynn

 

The register was updated for member Te’eva Matafai with change of position from ‘Samoa Village Coordinator’ to ‘Chairperson’ for Pasifika Festival Village Coordinators Trust ATEED.

 

 

4          Confirmation of Minutes

 

Resolution number WH/2018/120

MOVED by Member D Whitley, seconded by Member D Macdonald:  

That the Whau Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 24 October 2018, as a true and correct record.

CARRIED

Resolution number WH/2018/121

MOVED by Chairperson T Mulholland, seconded by Member D Whitley:  

That the Whau Local Board:

b)       confirm the minutes of Whau Local Board Hearings Panel (proposal for revocation of the Reserves Act 1977 status over Saunders Reserve), held on Wednesday, 31 October 2018, as a true and correct record.

 

CARRIED

Note:    Further advice and a subsequent report is to follow on Saunders Reserve.

Note:    Under Standing Order 1.9.7 member Catherine Farmer requested that her dissenting vote against clause b) be recorded.

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.


 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

 

Member D Macdonald left the meeting at 6.05pm.

9

Jenny Pullar

Addressed the local board regarding the decision and subsequent process of the Hearings Panel appointed to hear submitters on proposal for revocation of the Reserves Act 1977 status over Saunders Reserve.

 

Resolution number WH/2018/122

MOVED by Chairperson T Mulholland, seconded by Member D Whitley:  

That the Whau Local Board:

a)         receive the public forum from Jenny Pullar and thank her for the presentation.

CARRIED

 

Member D Macdonald returned to the meeting at 6.13pm.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Whau Ward Councillor update

 

Councillor Ross Clow updated the board on matters being addressed by the Governing

Body including upcoming public consultation on draft Annual Plan, announcement of Urban Development Authority by Housing Minister Phil Twyford, hold on decision on moving speedway from Western Springs to Colin Dale park, council working together with CCOs to get Auckland’s infrastructure ready before upcoming major events (Women’s Rugby World Cup 2021, America’s Cup 2021 etc) and progress on Avondale redevelopment project.

 

Resolution number WH/2018/123

MOVED by Chairperson T Mulholland, seconded by Member T Matafai:  

That the Whau Local Board:

a)      thank Whau Ward Councillor Ross Clow for his update.

CARRIED

 

 


 

 

12

Auckland Transport update report for the Whau Local Board November 2018

 

Resolution number WH/2018/124

MOVED by Chairperson T Mulholland, seconded by Member D Whitley:  

That the Whau Local Board:

a)      receive the report entitled ‘Auckland Transport update report to the Whau Local Board – November 2018’.

CARRIED

 

 

13

Trial of online voting at the 2019 local elections

 

Resolution number WH/2018/125

MOVED by Chairperson T Mulholland, seconded by Member D Whitley:  

That the Whau Local Board:

a)       note that Auckland Council has entered into a collaborative agreement with eight other councils to work together towards an online voting trial for the 2019 local body elections.

b)       endorse the trial of online voting as tool to enable local democracy, noting that postal voting is still an option for all voters.

c)       endorse the principle of including voters in the trial that are most disproportionately impacted in their ability to participate with the sole postal method

d)       endorse the online voting subset including a combination of geographical areas at a local board level and overseas voters and people with a disability

e)       note that the number of local boards involved in the trial will be determined by the size of the subset, yet to be confirmed by the Minister of Local Government, and the representativeness of the local board areas combined to the overall voting population

f)        recommend that voters in the Whau Local Board be considered for the online voting trial.  

CARRIED

 

Note:    Under Standing Order 1.9.7 member Catherine Farmer requested that her dissenting vote be recorded.

 

 

14

Local government elections 2019 – order of names on voting documents

 

Resolution number WH/2018/126

MOVED by Chairperson T Mulholland, seconded by Member D Macdonald:  

That the Whau Local Board:

a)      recommend to the Governing Body that candidate names on voting documents should be arranged in alphabetical order of surname.

CARRIED

 

 


 

 


15

Whau Quick Response Round Two 2018/2019 grant allocations

 

Resolution number WH/2018/127

MOVED by Chairperson T Mulholland, seconded by Member T Matafai:  

That the Whau Local Board:

a)      agree the following allocations for the Whau Quick Response Round Two 2018/2019 applications as outlined in Table One:

Table One: Whau Quick Response Grants Round Two 2018/2019 applications

Application ID

Organisation

Requesting funding for

Amount requested

Amount allocated

QR1921-201

Community

Alleviate Poverty and Distress Charitable Trust

Towards travel costs and a weekly wage cost for a twenty-week period from 1 December 2018

$2,000.00

$0.00

*Does not align with local board priorities

QR1921-203

Community

Waitakere Japanese Supplementary School

Towards costs for stationery for term two, 2019 for the Waitakere Japanese Supplementary School.

$500.00

$500.00

QR1921-205

Community

Glendene Community Society Incorporated

Towards costs for signage, lollies, promotion, ice, generator hire, printing and children's gifts for the 2018 Glendene Santa Run.

$635.00

$635.00

QR1921-206

Community

Phoenix and Friends

Towards costs of photography and copy-writing for an on-line neighbourhood guide known as "On the Grid" for the period 1 December 2018 to 1 March 2019.

$1,000.00

$0.00

*Does not align with local board priorities

QR1921-207

Community

Youthline Auckland Charitable Trust

Towards salary costs for the volunteer manager for the period 1 December 2018 to 30 November 2019.

$2,000.00

$500.00

QR1921-209

Environment

Green Bay Community House Incorporated

Towards costs of materials, transport, garden tools and equipment, plants, mulch seeds, printing and art supplies for the period 1 December 2018 to 30 June 2019.

$1,999.00

$1999.00

QR1921-211

Environment

Pasifika Migrant Services Charitable Trust

Towards costs for venue hire, nutrition workshops, zero-waste workshops, project planning management fees, overheads, and resources for the Love Food Hate Waste project for the period 14 January 2019 to 31 December 2019.

$1876.00

$0.00

* Application insufficiently developed

Application ID

Organisation

Requesting funding for

Amount requested

Amount allocated

QR1921-215

Community

Merge New Zealand

Towards New Zealand Sign Language (NZSL) resources to enable tutors to work with deaf children

$2,000.00

$2000.00

 

 

Total

$12,010.00

$5634.00

b)       approve the request to remove the condition of the grant “for Whau Local Board residents”, allocated to the Royal New Zealand Blind Foundation (MB1819-126) for $1,000, towards new digital talking books noting that the digital resource is available to Whau residents as part of the nationwide programme.

CARRIED

 

 

16

New road name in the Transforma Developments Limited subdivision at 26 Havelle Avenue, Titirangi.

 

Resolution number WH/2018/128

MOVED by Member D Battersby, seconded by Member D Whitley:  

That the Whau Local Board:

a)      approve Happeace Lane as the name for the new private road constructed within the subdivision being undertaken by Transforma Developments Limited at 26 Havelle Avenue, Titirangi in accordance with section 319(1)(j) of the Local Government Act 1974.

CARRIED

 

Note:    Under Standing Order 1.9.7 member Catherine Farmer requested that her dissenting vote be recorded.

 

 

17

Increasing activation of parks by diverse communities within the Whau

 

Resolution number WH/2018/129

MOVED by Member T Matafai, seconded by Member D Whitley:  

That the Whau Local Board:

a)      receive the Diversity in the Whau Parks Needs Assessment report, Attachment A, to aid in future decision-making to optimise opportunities for diverse communities within parks in the Whau.

CARRIED

 

 

18

Māori naming of parks and places in the Whau Local Board Area: An additional park for phase one of the Māori naming and storytelling programme

 

Resolution number WH/2018/130

MOVED by Chairperson T Mulholland, seconded by Member D Battersby:  

That the Whau Local Board:

a)      invite mana whenua to provide a Māori name and narrative for the unnamed ‘New Lynn Pocket Park’ in addition to those parks previously resolved and included in phase one of the Māori naming of parks and places.

b)      note it is expected that the gifted name and narrative for this site will be adopted by the local board to enrich the story of this new park, and support the Māori language to be visible, heard, spoken and learnt.

c)      note this site as a high priority, and request that a name is received as soon as possible via the existing process.

CARRIED

 

 

19

Whau Ethnic Peoples Plan

 

Resolution number WH/2018/131

MOVED by Member T Matafai, seconded by Member D Macdonald:  

That the Whau Local Board:

a)      adopt the Whau Ethnic Peoples Plan.

CARRIED

 

 

20

Auckland Council's Quarterly Report: Whau Local Board for quarter one

 

Resolution number WH/2018/132

MOVED by Member D Battersby, seconded by Member D Whitley:  

That the Whau Local Board :

a)      receive the performance report for the financial quarter ending 30 September 2018.

CARRIED

 

 

21

Auckland Regional Pest Management Plan consultation feedback and recommended changes

 

Resolution number WH/2018/133

MOVED by Member T Matafai, seconded by Member D Battersby:  

That the Whau Local Board:

a)      receive a summary of consultation feedback from Whau residents on the Proposed Auckland Regional Pest Management Plan.

b)      note the recommended changes to the Proposed Regional Pest Management Plan based on consultation feedback.

CARRIED

 

 

22

Feedback on proposed topics for inclusion in the Auckland Water Strategy

 

Resolution number WH/2018/134

MOVED by Member D Whitley, seconded by Member D Battersby:  

That the Whau Local Board:

a)      endorse the proposed topics for inclusion in the Auckland Water Strategy for discussion purposes as outlined in Attachment A and provide the following additional feedback:

i)     endorse the focus on urban streams, noting that local streams are regularly impacted by pollution events, sedimentation, sewage and stormwater overflows.

iii)   note that current water quality issues point not only to a need for infrastructure investment but also to a failure in effective mitigation, monitoring and enforcement across our developing urban and rural landscapes.

iii)  emphasise the specific needs and perspective of the Manukau Harbour that is fed by multiple catchments and appears to date have had a lesser focus within the wider regional framework.

b)      note that local board feedback on proposed topics for inclusion in the Auckland Water Strategy will be included in a report to the Environmental and Community Committee in December 2018, seeking approval of the draft Auckland Water Strategy discussion document for public consultation in early 2019.

CARRIED

 

 

23

Draft Contributions Policy

 

Resolution number WH/2018/135

MOVED by Chairperson T Mulholland, seconded by Member T Matafai:  

That the Whau Local Board:

a)      support the draft Contributions Policy 2019.

CARRIED

 

 

24

Governance forward work calendar - November 2018

 

Resolution number WH/2018/136

MOVED by Chairperson T Mulholland, seconded by Member D Whitley:  

That the Whau Local Board:

a)      receive the governance forward work calendar for November 2018, as set out in Attachment A to this agenda report.

CARRIED

 

 

25

Confirmation of workshop records - 17 Oct 2018 to 7 Nov 2018

 

Resolution number WH/2018/137

MOVED by Chairperson T Mulholland, seconded by Member D Whitley:  

That the Whau Local Board:

a)      confirm the records of the workshops in Attachments A to B held on the following dates: 

i)      17 October 2018

ii)     7 November 2018

CARRIED

  


 

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

6.39pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................