Waitematā Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitematā Local Board held in the Waitematā Local Board Office, Ground Floor, 52 Swanson Street, Auckland on Tuesday, 20 November 2018 at 2:00pm.

 

present

 

Chairperson

Pippa Coom

 

Deputy Chairperson

Shale Chambers

 

Members

Adriana Avendaño Christie

 

 

Richard Northey, ONZM

 

 

Denise Roche

 

 

Vernon Tava

 

 

Rob Thomas

 

 

 


Waitematā Local Board

20 November 2018

 

 

 

1          Welcome

 

The Chair opened the meeting and welcomed all those present.

 

 

2          Apologies

 

There were no apologies.

 

 

 

3          Declaration of Interest

 

Member R Northey declared that he is the Chair of the Auckland Community Housing Trust and a member of Auckland City Centre Residents’ Group.

 

 

4          Confirmation of Minutes

 

The minutes of the ordinary meeting held on Tuesday, 16 October 2018 were not available and will be presented at the ordinary meeting to be held on Tuesday, 4 December 2018.

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.


 

 

8          Deputations

 

8.1

Grey Lynn 2030 Transition Community proposal for a Food Forest Project

 

Resolution number WTM/2018/165

MOVED by Member R Northey, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)      thank Brigitte Sistig of Grey Lynn 2030 Transition Community and Richard Main of Gardens4Health for their presentation and attendance at the business meeting.

b)      refer the Grey Lynn Food Forest Project proposal to appropriate Council officers for investigation and report back to the local board in time for the board’s consideration of its 2019/2020 work programme.

 

CARRIED

 

 

8.2

Auckland Basketball Services Limited

 

This item was withdrawn.

 

 

 

8.3

Auckland Electric Tramways Trust

 

Resolution number WTM/2018/166

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:   

That the Waitematā Local Board:

a)      thank Jef Grobben of Auckland Electric Tramways Trust for his presentation and attendance at the business meeting.

 

CARRIED

 

Attachments

a     AETT presentation regarding Wynyard Dockline Tram

 

 

9          Public Forum

 

9.1

Children's Autism Foundation

 

Resolution number WTM/2018/167

MOVED by Deputy Chairperson S Chambers, seconded by Member R Thomas:  

That the Waitematā Local Board:

a)      thank Jo Sutton, Team Leader – Administration/Operations, with Children's Autism Foundation for the presentation and her attendance at the meeting.

 

CARRIED

 


 

 

9.2

Alexandra Bonham - Optimise Functionality of Myers Park

 

Resolution number WTM/2018/168

MOVED by Chairperson P Coom, seconded by Member DR Roche:  

That the Waitematā Local Board:

a)      thank Alexandra Bonham of Kids In The City for her presentation and attendance at the meeting.

 

CARRIED

 

Attachments

a     Where do kids fit in to the future of Auckland's urban design?

 

 

            Member V Tava left the meeting at 2.52 pm.

 

 

9.3

Ponsonby Community Centre

 

Resolution number WTM/2018/169

MOVED by Member R Northey, seconded by Member DR Roche:  

That the Waitematā Local Board:

a)         thank Lisa Rogers and John Hill, Chair of Ponsonby Community Centre for their presentation and attendance at the meeting

b)        acknowledge and thank John Hill for his long history of leadership and work for the Ponsonby Community, particularly as Chair of the Ponsonby Community Centre from which he is about to retire.

 

CARRIED

 

Attachments

a     Presentation regarding Ponsonby Community Centre

 

 

9.4

Community-led Design Group - Ponsonby Park, 254 Ponsonby Road

 

Resolution number WTM/2018/170

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)      thank Chris Bailey, Jennifer Ward and Brian Bates of Community-led Design Group for their presentation and attendance at the business meeting.

 

CARRIED

 

Attachments

a     Community-led Design Group presentation regarding 254 Ponsonby Road

 

 

            Member V Tava returned to the meeting at 3.10 pm.

 


 

 

9.5

Gael Baldock – Meola Monarchs

 

Resolution number WTM/2018/171

MOVED by Member A Avendano Christie, seconded by Member R Thomas:  

That the Waitematā Local Board:

a)         thank Gael Baldock of Meola Monarchs for the presentation and attendance at the meeting.

 

CARRIED

 

Attachments

a     Auckland Transport letter in support of Meola Monarchs

 

 

9.6

The Auckland Performing Arts Centre (TAPAC)

 

Resolution number WTM/2018/172

MOVED by Member R Northey, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)         thank Sally-Anne Kerr and Tricia Reade for the presentation and attendance at the meeting.

b)         CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Councillor's report

 

Ngā tūtohunga / Recommendation/s

There was no report from Waitematā and Gulf Ward Councillor, Mike Lee.

 

 

 

12

Optimal size of the civic space at 254 Ponsonby Road

 

Resolution number WTM/2018/173

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)      strongly support Option 3 and recommend to the Environment and Community Committee the retention of the whole site located at 254 Ponsonby Road (2326m2), Ponsonby, currently held by Auckland Council in fee simple under the Local Government Act 2002, for the purpose of developing a civic space.

 

CARRIED

 


 

 

14

Auckland Council’s Quarterly Performance Report: Waitematā Local Board for quarter one

 

Resolution number WTM/2018/174

MOVED by Deputy Chairperson S Chambers, seconded by Chairperson P Coom:  

That the Waitematā Local Board:

a)      receive the performance report for the financial quarter ending 30 September 2018.

b)      note that work programme lines 969, 1321, 1322 and 2660 will be removed from the work programme for quarter two reporting.

 

CARRIED

 

 

23

Draft Contributions Policy

 

Resolution number WTM/2018/175

MOVED by Member R Northey, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)      support the proposed increase in the urban development contributions to an average of $26,000 to enable greater investment in the infrastructure required by the development so that developers are less effectively subsidised by the Council and make a fairer and more realistic contribution to the cost of infrastructure they generate

b)      support the principle that development types that place higher demand on infrastructure pay higher development contributions

c)      support extending the timeframe for payment of development contributions on residential construction to align better with realisation of the investment

d)      support the proposal to create new funding areas for transport and storm water and change funding areas for reserves so that they more closely match the development areas

e)      support the changes in demand factors for infrastructure (storm water and transport) to ensure the sharing of costs between development types is equitable

f)       support the proposal to change the ‘size’ definition of small ancillary dwelling units, amend the definition of Accommodation Units to include properties used for short term rental and amend the definition of a ‘Retirement Village’ to align with the Unitary Plan

g)      support introducing the changes once rather than in stages, partly to reduce the duration of the current effective subsidy, partly to create more clarity and certainty; partly to reduce administration costs and partly to reduce revenue risks and perverse incentives

h)      strongly urge that there be an appreciably lower Housing Unit Equivalent (HUE) for smaller residential dwellings, balanced by an increased HUE for larger ones.

i)       recommend the HUE per unit for detached dwelling units 99 square metres and below be reduced from 0.8 to 0.7, for attached low rise units from 0.7 down to 0.6 and for medium to high rise from 0.6 to 0.5. The HUEs for these 3 categories of units 250 square metres and over should be increased to 1.3, 1.2 and 1.1 HUE per unit respectively. This is for four reasons – financially to encourage the building of smaller units to enable intensification, recognition that smaller units have fewer residents on average, recognition those in smaller dwellings have less wealth and impose less costs on infrastructure, and partly respond to the requests of the community housing sector and Māori providers without introducing complex charging systems.

j)       note that the local board’s five key points of advocacy to Council on the long-term plan and budget included ensuring Auckland Council actively builds or enables others to provide affordable housing through appropriate mechanisms and tools

k)      urge that Council actively seek and develop. mechanisms to facilitate, partner in, provide informed advice or make grants to assist with the provision of affordable housing by Māori, community housing providers, private developers and the government. The grant to cover the development contributions and resource consents for the HomeGround project was a start but a bigger grant should be made for HomeGround and for similar projects by other providers

l)       urge that the reduced development contribution required of Housing New Zealand for building emergency housing be extended to registered community housing providers where they provide emergency housing

m)     urge that the proposed drastic reduction in the development contribution required from Production and Distribution buildings from 0.29 HUE to 0.10 HUE not be proceeded with. This contribution ought to be at least 0.29 HUE

n)      urge that work be done now on the level and nature of the increased development contribution levels that it would be appropriate to apply once the Local Government (Community Wellbeing) Amendment Act is enacted. This will enable development contributions to be charged for libraries, swimming pools and other additional community infrastructure and should be ready for implementation by the Council as soon as practicable.

 

CARRIED

 

 

13

The potential siting of the National Erebus Memorial at Dove-Myer Robinson Park

 

Resolution number WTM/2018/176

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)      supports locating the National Erebus Memorial at Dover-Myer Robinson Park at the proposed location identified in Attachment A to the agenda, subject to:

i)       all necessary building and resource consent requirements being met

ii)      a rigorous design process which includes a review of the short listed designs by the Auckland Urban Design Panel and, as a separate process, the Waitematā Local Board

iii)     the local board granting landowner approval for the installation of the winning design subject to Board approval of this design

iv)     Ministry for Culture and Heritage providing funding to cover all costs relating to the installation and future maintenance of the structure and associated landscape features.

b)      delegate to the Waitematā Local Board Chair and parks portfolio lead sign off of the memorial design parameters

c)      receive the letter of support from the Ngāti Whātua Ōrākei Trust and notes that the Ministry for Culture and Heritage will lead mana whenua consultation on the location.

CARRIED

 

 

            Note: The meeting adjourned at 4.30pm

 

            Note: The meeting reconvened at 4.50pm

 

 

15

Waitematā Quick Response Round Two 2018/2019 grant allocations

 

Resolution number WTM/2018/177

MOVED by Member DR Roche, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)    approve the following Quick Response Grants Round Two 2018/2019 applications as listed in the table below:

 

Applicant
Application ID

Project title
Requesting funding for

Amount Approved

Hipold D'Souza

QR1920-209

Konkani Play/Drama

Towards the costs of venue hire, sound and lighting to deliver a Konkani play.

$1,000.00

Kyan Krumdieck

QR1920-215

Diana Wong Heritage Project

Towards the cinematographer, sound and camera gear costs to produce a historic heritage character piece documentary.

$680.00

The Documentary New Zealand Trust

QR1920-237

Doc Edge Pride 2019

Towards the Q Theatre venue hire for Doc Edge Pride 2019.

$500.00

Auckland Youth Orchestra Incorporated

QR1920-244

2019 Symphony Concert - Programme 1

Towards the Auckland Town Hall venue hire for the 2019 symphony concert.

$2,000.00

Galatea Theatre

QR1920-245

Madonna's Mule

Towards the lighting hire to deliver Madonna's Mule, a Christmas theatre production.

$1,000.00

Amanda Chapman

under the umbrella of Grey Lynn 2030 Transition Community Trust

QR1920-201

Auckland Library of Tools

Towards the purchase of tools and the costs of marketing to enable the start-up of a community tool library.

$2,000.00

Fun and Games Toy Library

QR1920-207

Toy Library Marketing

Towards the purchase of indoor and outdoor banners and flyers for promotional use.

$1,000.00

Auckland Heritage Roses

QR1920-216

Heritage Roses Advertising Flags and Banners

Towards the design and purchase of feather flags and vinyl banners.

$903.00

Auckland Pride Festival

QR1920-220

Be Accessible with Auckland Pride

Towards the costs of a Be Accessible consultation and implementation plan for the Auckland Pride Festival.

$2,500.00

Rainbow Youth Incorporated

QR1920-229

RainbowYOUTH Youth Homelessness Adshel Campaign

Towards the costs of an adshel advertising campaign to raise awareness of youth homelessness.

$1,815.00

St Columba Anglican Church Parish

QR1920-230

St Columba Community Centre kitchen project

Towards the purchase of a new stove, dishwasher and rangehood for the church and community centre.

$1,500.00

Life Education Trust Counties Manukau

QR1920-239

Workbooks to deliver health messages to students & their community

Towards the cost to print 404 workbooks for the students of Grey Lynn School.

$500.00

The Samoan Methodist Churches of Samoa (Grey Lynn Parish) in New Zealand

QR1920-241

Samoan Methodist Kilikiti Competition

Towards the purchase of a marquee for a local community cricket day.

$1,500.00

Parnell Community Trust

QR1920-202

Sustainable Urban Living Workshops

Towards the costs of marketing materials and tutor fees for a series of sustainable living workshops.

$1,680.00

For the Love of Bees

QR1920-235

FTLOB Centre of Regenerative Learning at Highwic

Towards facilitation fees and materials to run a series of school and public workshops.

$1,000.00

Zionist Federation of New Zealand

QR1920-205

Hanukah in the Bays

Towards the generator and lighting hire for the Hanukah in the Bays event.

$500.00

Ponsonby Business Association

QR1920-213

Christmas in the Dark

Towards the costs of entertainment to deliver the Christmas in the Dark 2018 event.

$2,500.00

All Together Multi-Culture Society Club of NZ Incorporated

QR1920-218

Russian Days 2019

Towards the costs to host Russian Day 2019 at Western Springs Community Centre.

$1,000.00

Claudia Maran

QR1920-233

Dickens Street Party and Wester Park Jam

Towards the organisation fees, music, activation equipment and marketing to deliver two community events.

$1,000.00

Auckland Electric Tramways Trust

QR1920-243

Tram 255 preservation and relocation

Towards the costs of lifting and relocating the Auckland Tram 255.

$2,000.00

 

Total allocated

$26,578.00

 

CARRIED

 

 

Member R Northey left the table.

 

 

Resolution number WTM/2018/178

MOVED by Member DR Roche, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

b)    approve the following Quick Response Grants Round Two 2018/2019 application as listed in the table below:

 

Applicant
Application ID

Project title
Requesting funding for

Amount Approved

Auckland City Centre Residents' Group Incorporated

QR1920-225

Provide Administrative Support for CCRG's Work For City Centre Residents

Towards operational and administrative running costs.

$1,500.00

 

 

Total allocated

$1,500.00

 

Total grant allocation this round

$28,078.00

 

CARRIED


 

 

 

Resolution number WTM/2018/179

MOVED by Member DR Roche, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

c)    decline the following Quick Response Grants Round Two 2018/2019 applications as listed in the table below:

 

Applicant
Application ID

Project title
Requesting funding for

Amount requested

Reasons for decline

Ciara Bernstein

QR1920-206

The Vault

Towards the purchase of a digital audio desk.

$3,000.00

Decline due to insufficient funds to support lower priority applications

The Auckland Performing Arts Centre at Western Springs

QR1920-211

Purchase Computer for TAPAC's Make a Film courses

Towards the purchase of a computer and the costs of software installation.

$3,000.00

Decline due to insufficient funds to support lower priority applications

Pacific Culture and Arts Exchange Centre Limited

QR1920-224

2018 New Zealand Young Chinese Piano and Violin Talent Concert

Towards the venue hire of Auckland Town Hall and promotion costs to hold a young Chinese piano and violin concert.

$3,000.00

Decline due to insufficient funds to support lower priority applications

Youthline Auckland Charitable Trust

QR1920-214

Youthline Helpline Volunteer Manager Salary


Towards a portion of the regional volunteer manager's salary.

$3,000.00

Decline due to insufficient funds to support lower priority applications

Rainbow Youth Incorporated

QR1920-223

RainbowYOUTH Volunteer Appreciation Event

Towards catering, staff wages and prezzie cards to deliver a volunteer appreciation event.

$2,677.00

Decline due to insufficient funds to support lower priority applications

Westhaven Forum Trust Limited

QR1920-234

Westhaven Forum Trust

Towards the costs of gathering feedback and creating a website to engage with stakeholders of Westhaven Marina.

$3,000.00

Decline due to insufficient community outcome being demonstrated

Alcohol Healthwatch Trust

QR1920-238

Whanau Against Alcohol Marketing – off-licence signage community audit

Towards to overall costs to conduct an audit and produce a report detailing external signage at off-license premises.

$2,050.00

Decline due to insufficient funds to support lower priority applications

New Zealand Spirit Festival

QR1920-208

NZ Yoga Day

Towards the costs of venue hire, audio, staging and labour to deliver a yoga day at Western Springs.

$3,000.00

Decline due to insufficient funds to support lower priority applications

Wilde Projects Limited

QR1920-228

Queer Pavilion

Towards the architectural design and artist fees to deliver a six day Queer Pavilion event at Albert Park.

$3,000.00

Decline due to insufficient funds to support lower priority applications

 

CARRIED

 

 

Member R Northey returned to the table.

 

 

16

Auckland Transport November 2018 update

 

Resolution number WTM/2018/180

MOVED by Chairperson P Coom, seconded by Member V Tava:  

That the Waitematā Local Board:

a)      receive the Auckland Transport November 2018 update report.

 

CARRIED

 

 

17

Trial of online voting at the 2019 local elections

 

Resolution number WTM/2018/181

MOVED by Member R Northey, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)    note that Auckland Council has entered into a collaborative agreement with eight other councils to work together towards an online voting trial for the 2019 local body elections

b)    support the trial of online voting as a tool to enable local democracy, noting that postal voting is still an option for all voters

c)    support the principle of including voters in the trial that are most disproportionately impacted in their ability to participate with the sole postal method

d)    support the online voting subset including a combination of geographical areas at a local board level and overseas voters and people with a disability

e)    note that the number of local boards involved in the trial will be determined by the size of the subset, yet to be confirmed by the Minister of Local Government, and the representativeness of the local board areas combined to the overall voting population

f)     recommend that the local board areas used include the whole of council candidate wards so that councillor candidates are campaigning within a consistent voting system throughout each ward.

 

CARRIED

 

 

18

Local government elections 2019 – order of names on voting documents

 

Resolution number WTM/2018/182

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)      recommend to the Governing Body that candidate names on voting documents should be arranged in alphabetical order of surname.

 

CARRIED

 

 

Note: Pursuant to Standing Order 1.9.7 Member R Northey and Member R Thomas requested that their vote against item 18(a) be recorded.

 

 

Member V Tava left the meeting at 5.41 pm.

 

 

19

Auckland Regional Pest Management Plan consultation feedback and recommended changes

 

Resolution number WTM/2018/183

MOVED by Member R Thomas, seconded by Member DR Roche:  

That the Waitematā Local Board:

a)         receive a summary of consultation feedback from Waitematā Local Board residents on the Proposed Auckland Regional Pest Management Plan.

b)        provide the following high-level feedback:

i)       note that the residents in Waitematā Local Board area submitted the highest positive response to Auckland Council’s Long-term Plan introducing a targeted rate for managing pests

ii)      support the key focus areas across the region to improve environmental outcomes to protect and enhance New Zealand’s unique native environment

iii)     support the proposed regional focus and funding to improvements to Western Springs & Auckland Domain in alignment with each Park Management Plan

iv)     generally support the implementation and content of the proposed amended Plan

v)      support proceeding with the proposed controls on unowned cats provided more clarification and information is incorporated in the policy on the spatial extent of the approach

vi)     support the possum containment policy applying across the region, including urban areas

vii)    support greater enabling of community activities with the aim of reducing freshwater pests

c)         delegate to the Environment and Infrastructure Portfolio lead and co-portfolio holder to prepare and submit further local board views on the recommended changes to the Proposed Regional Pest Management Plan

 

CARRIED

 

 

20

Grant of a new lease to West End Lawn Tennis Club Incorporated Cox’s Bay Park 2 Fife Street Westmere

 

Resolution number WTM/2018/184

MOVED by Deputy Chairperson S Chambers, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)      grant a new community lease to the West End Lawn Tennis Club Incorporated for the site at Cox’s Bay Park, 2 Fife Street, Westmere, subject to:

i)     term - ten (10) years commencing 20 November 2018

ii)    rent - $1.00 per annum if demanded

iii)   a community outcomes plan being negotiated with the group to be approved by Parks, Sports and Recreation portfolio holders and attached to the community lease as a schedule

iv)   one further option to renew of ten (10) years, subject to new community outcomes plan being negotiated with the group and the incorporation of any new terms and conditions in accordance with any updated Auckland Council Community Occupancy guidelines

v)    all other terms and conditions will be in accordance with Auckland Council Community Occupancy Guidelines 2012

b)      delegate to the Parks Sports and Recreation portfolio holders to approve the agreed community outcomes plan by way of memorandum.

 

CARRIED

 

 

21

TAPAC Arts Partnership Contribution Options

 

Resolution number WTM/2018/185

MOVED by Member R Northey, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)        approve the establishment of The Auckland Performing Arts Centre (TAPAC) as an arts partner and approves an allocation of $85,000 for the 2019/2020 year

b)       allocate $42,500 towards operational expenses for the 2018/2019 financial year from the following budgets:

·      $20,000 – arts, community and events work programme

·      $22,500 – community response fund.

 

CARRIED

 

 

22

Regional Facilities Auckland 2017/2018 Fourth Quarter Report

 

Resolution number WTM/2018/186

MOVED by Member R Northey, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)         receive the Regional Facilities Auckland 2017/2018 Fourth Quarter Report

b)        request a report on the proposed use and nature of the proposed Aotea Urban Screen before it is progressed further.

 

CARRIED

 

 

24

Feedback on proposed topics for inclusion in the Auckland Water Strategy

 

Resolution number WTM/2018/187

MOVED by Member R Northey, seconded by Member R Thomas:  

That the Waitematā Local Board:

a)      provide the following high-level feedback:

i)      express concern that the proposed topics do not adequately reflect the most serious water issues, namely: active consideration by government of taking some or all responsibility for the three waters away from local government; the vital importance of clean water for public health; campaigns to ensure water is not commercialised; is affordable and secure for all; cleaning up our streams, harbours and the Gulf; and security and fairness in allocation of water rights.

b)      recommend the following additions:

i)      Values: Add Water Quality. Water is clean and safe for drinking, cleaning and recreation.

ii)     Issues we need to work on: Add Sustainable water and wastewater disposal, Addressing the pollution caused by stormwater and wastewater disposal methods

iii)    Processes we need to work on: Add involving users in decision-making Residents, visitors, businesses and community organisations all need an effective voice.

iv)    Principles: Add Clean water is essential for human health; Access to water is a human right and must be affordable for all; Water supply must be secure and allocated fairly.

c)      delegate to the Environment and Infrastructure portfolio lead and co-portfolio holder to prepare and submit further local board views on the proposed topics for inclusion in the Auckland Water Strategy

d)       note that local board feedback on proposed topics for inclusion in the Auckland Water Strategy will be included in a report to the Environmental and Community Committee in December 2018, seeking approval of the draft Auckland Water Strategy discussion document for public consultation in early 2019.

CARRIED

 


 

 

25

Chair's Report

 

Resolution number WTM/2018/188

MOVED by Deputy Chairperson S Chambers, seconded by Member R Thomas:  

That the Waitematā Local Board:

a)      receive the Chair’s report for the period November 2018.

 

CARRIED

 

 

26

Board member reports

 

Resolution number WTM/2018/189

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)      receive the written reports from member R Northey and member V Tava and the verbal board member reports for November 2018.

 

CARRIED

 

 

27

Waitematā Local Board Workshop Records

 

Resolution number WTM/2018/190

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)          receive the workshop proceeding records for the meetings held on 23 October 2018, 30 October 2018, 06 November 2018 and 13 November 2018.

 

CARRIED

 

 

28

Governance Forward Work Calendar

 

Resolution number WTM/2018/191

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)      receive the Governance Forward Work calendar November 2018 attached to the agenda.

 

CARRIED

 

 

29        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 


 

 

30        Procedural motion to exclude the public

Resolution number WTM/2018/192

MOVED by Chairperson P Coom, seconded by Member DR Roche:  

That the Waitematā Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Sites and Places of Significance to Mana Whenua – Tranche 1; Plan Changes to the Auckland Unitary Plan (Operative in Part) and Auckland Council District Plan - Hauraki Gulf Islands Section 2018

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(ba) - The item relates to an application for a resource consent or water conservation order or a requirement for a designation or heritage order under the Resource Management Act 1991 and the withholding of the information is necessary to avoid serious offence to tikanga Māori or to avoid the disclosure of the location of waahi tapu.

In particular, the report contains information on nominated sites and places of significance to mana whenua that has been provided to Council on a confidential basis until the plan change has been approved for public notification.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

6.59pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

7.06pm            The public was re-admitted.

 


 

RESTATEMENT

 

It was resolved when the public was excluded:

 

 

C1

Sites and Places of Significance to Mana Whenua – Tranche 1; Plan Changes to the Auckland Unitary Plan (Operative in Part) and Auckland Council District Plan - Hauraki Gulf Islands Section 2018

 

Resolution number WTM/2018/193

MOVED by Deputy Chairperson S Chambers, seconded by Member DR Roche:  

That the Waitematā Local Board:

Restatement

b)      note that the report, resolutions and the feedback remain confidential until the plan change is publicly notified.

 

CARRIED

 

 

 

7.08 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................