Albert-Eden Local Board

 

OPEN MINUTES

 

 

 

Minutes of an extraordinary meeting of the Albert-Eden Local Board held in the Albert Eden Local Board Office, 135 Dominion Road, Mt Eden on Wednesday, 12 December 2018 at 4:07pm.

 

present

 

Chairperson

Peter Haynes

 

Deputy Chairperson

Glenda Fryer

 

Members

Lee Corrick

 

 

Graeme Easte

 

 

Rachel Langton

 

 

Ben Lee

 

 

Jessica Rose

 

 

Margi Watson

Exited the meeting at 4.14pm during Item 11.

 

 


Albert-Eden Local Board

12 December 2018

 

 

 

1          Welcome

 

 

 

2          Apologies

  

Resolution number AE/2018/351

MOVED by Chairperson P Haynes, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)         accept the apology from Member Watson for early departure from the meeting.

 

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Leave of Absence

 

There were no leaves of absence.

 

5          Acknowledgements

 

5.1

Acknowledgement – Carols at Potters Park 2018

 

Resolution number AE/2018/352

MOVED by Chairperson P Haynes, seconded by Member M Watson:  

That the Albert-Eden Local Board:

a)         acknowledge the Auckland Council Events team, in particular Angela Radosits – Event Organiser, and the Albert-Eden Youth Board, for the successful delivery of what the board considers to be the best-ever Carols at Potters Park event.

CARRIED

 

 

6          Petitions

 

There were no petitions.

 

7          Deputations

 

There were no deputations.

 

8          Public Forum

 

There was no public forum.

 

9          Extraordinary Business

 

9.1

Consideration of extraordinary item of business - Approval for calling expressions of interest to lease the Gribblehirst building and bowling greens area located at Gribblehirst Park 225 Sandringham Road

 

Pursuant to Standing Order 2.4.5 the board agreed to discuss an item of extraordinary business during Item 17 of the meeting relating to the matter of approving initiating an expression of interest process for the new lease of the Gribblehirst building and bowling greens area located at Gribblehirst Park 225 Sandringham Road.

The matter was considered urgent noting that the previous lease for the Gribblehirst building expired on 31 August 2018; and today’s meeting was the last for 2018; and the board’s next business meeting will not be until 27 February 2019.

 

Resolution number AE/2018/353

MOVED by Deputy Chairperson G Fryer, seconded by Member G Easte:  

That the Albert-Eden Local Board:

a)         consider an item of extraordinary business during item 17.1 of the agenda.

CARRIED

 

 

10        Notices of Motion

 

Under Standing Order 2.5.1 Notices of Motion have been received from Member Corrick, Member Langton and Deputy Chairperson Fryer for consideration under items 11, 12 and 13 respectively.

 

11

Notice of Motion - Member Corrick - Mt Eden Centre Plan

 

MOVED by Member L Corrick, seconded by Member R Langton:

That the Albert-Eden Local Board:

a)      note the resolution AE/2018/164 on 28 March 2018 requesting the development of the Mt Eden Centre Plan.

Resolution number AE/2018/164

MOVED by Member R Langton, seconded by Member L Corrick: 

The Chairperson put the substantive motion in parts; a), c), d) and e), followed by b).

That the Albert-Eden Local Board:

a)      Notes the resolutions and concerns of the ‘Public Meeting to Save Our Village’, Mt Eden Village, held at Mt Eden Village Centre Monday, 12 March 2018’ as outlined in Attachment A.

c)      Seeks an urgent briefing from Auckland Transport on how the concerns of the Mt Eden Village Business Association and others are to be addressed; and convenes a meeting with Auckland Transport and the Mt Eden Village Business Association to discuss the results of the consultation.

d)      Notes that the board continues to be very supportive of measures to improve public transport services along arterial routes, including Mt Eden Road, provided that there is appropriate mitigation for loss of kerb-side parking in the affected villages.

e)      Requests that the Plans and Places Department, working with Auckland Transport, develop a design-led Centre Plan for Mt Eden Village as part of the 2018/2019 work programme, with genuine consultation with the Mt Eden community, residents and stakeholders and to address the broader transport and other issues surrounding Mt Eden Village.

CARRIED

b)      Notes the Mt Eden Village Business Association submissions to Auckland Transport on the Bus Lane Extensions and Parking Changes in Mt Eden Project, dated 9 March 2018 and 25 January 2017.

CARRIED

Secretarial Note: Members Langton, Corrick and Lee voted against resolution b) and requested that their dissenting votes be recorded.

b)      identify the Mt Eden Centre Plan as a priority and request that an initial budget of $50,000 from the 2018/2019 or 2019/2020 work programme budget be allocated to undertake the Mt Eden Centre Plan.

c)      request that the Plans and Places Department urgently begin work on the Mt Eden Centre Plan, including meeting with the community groups and potential providers interested in delivering the plan.

d)      request Local Board Services to facilitate and liaise with the relevant departments in Auckland Council and Auckland Transport to identify relevant processes, timeline, and any further budget requirements to deliver the plan.

 

 

Amendment by way of substitution

MOVED Chairperson P Haynes and seconded by Deputy Chairperson G Fryer

That the Albert-Eden Local Board:

a)       request that the Plans and Places Department urgently work with Auckland Transport to develop a design-led Centre Plan for Mt Eden village as part of the 2018/2019 Work Programme, with genuine consultation with the Mt Eden community, residents and stakeholders to address the broader transport and other issues surrounding Mt Eden Village.

The amendment was put and declared

CARRIED

 

Note:               Members Corrick, Langton and Lee voted against the amendment and requested that their dissenting votes be recorded.

 

The Chairperson put the substantive motion

 

Resolution number AE/2018/354

MOVED by Chairperson P Haynes, seconded by Deputy Chairperson G Fryer:  

That the Albert-Eden Local Board:

a)      request that the Plans and Places Department urgently work with Auckland Transport to develop a design-led Centre Plan for Mt Eden village as part of the 2018/2019 Work Programme, with genuine consultation with the Mt Eden community, residents and stakeholders to address the broader transport and other issues surrounding Mt Eden Village.

CARRIED

 

 

Note:               Member Watson exited the meeting at 4.14pm during Item 11.

 

 

 

 

12

Notice of Motion - Member Langton - Greenlane Rail Station - Wayfinding Signage

 

Resolution number AE/2018/355

MOVED by Member R Langton, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)      allocate up to $35,000 from Local Board Transport Capital Fund for wayfinding improvements for the Greenlane Rail Station in the Albert-Eden Local Board area.

b)      continue to work with the Orakei Local Board to progress way-finding signage for the Greenlane Train Station as a priority.

c)      request urgent clarity from Auckland Transport on the Greenlane Train Station signage project.

CARRIED

 

Note:               Chairperson Haynes adjourned the meeting at 4.58pm during Item 12.

                        Chairperson Haynes reconvened the meeting at 5.06pm and resumed Item 12.

 

 

13

Notice of Motion - Deputy Chairperson Fryer - Amendment to the Albert-Eden Local Board Community Occupancy Policy 2017

 

Resolution number AE/2018/356

MOVED by Deputy Chairperson G Fryer, seconded by Chairperson P Haynes:  

That the Albert-Eden Local Board:

a)      agree that Item 13 Notice of Motion - Deputy Chairperson Fryer - Amendment to the Albert-Eden Local Board Community Occupancy Policy 2017, lies on the table and will not be further discussed at this meeting, but may be picked up at a later date and time.

CARRIED

 

 

Note:               Items 17.1, 14, 16 and 15 were heard in this order.

 

 

14

Annual Budget 2019/2020 consultation

 

Emma Reed – Local Board Advisor, and Hayley Stone – Local Board Engagement Advisor, were in attendance to speak to this report.

 

Resolution number AE/2018/357

MOVED by Member G Easte, seconded by Chairperson P Haynes:  

That the Albert-Eden Local Board:

a)      delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Budget 2019/2020:

i)       local board members and chairperson

ii)      General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)     any additional staff approved by the General Manager Local Board Services or the Chief Financial Officer.

b)      adopt Attachment A: local content for consultation and Attachment B: local supporting information for Annual Budget 2019/2020 consultation.      

c)      delegate authority to the local board chair to approve any final changes required following review by the council’s legal team of the consultation content of the Annual Budget 2019/2020 prior to publication, including online consultation content.

d)      note that the Annual Budget 2019/2020 consultation report’s financial allocation graphic does not adequately explain the budget to local board communities.

e)      thank Emma Reed – Local Board Advisor, and Hayley Stone – Local Board Engagement Advisor, for their attendance.

CARRIED

 

 

15

Proposed Regional Public Transport Plan

 

A document was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number AE/2018/358

MOVED by Member J Rose, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)      approve its feedback on local specific interests via the tabled document as amended.

CARRIED

 

Attachments

a     20181212  Albert-Eden Local Board Meeting Item 15 - Public Transport Plan Local Board Feedback

 

 

16

Panuku Development Auckland Local Board six-monthly update 1 May - 31 October 2018

 

Theresa Walsh – Senior Engagement Advisor, and Sharon Dobson – Project Development Director, were in attendance to speak to this report.

 

Resolution number AE/2018/359

MOVED by Deputy Chairperson G Fryer, seconded by Chairperson P Haynes:  

That the Albert-Eden Local Board:

a)      receive the Panuku Development Auckland Local Board update for 1 May to 31 October 2018.

b)      request Panuku Development Auckland for an urgent update on any carpark lease or sublease issues within the local board area.

c)      thank Theresa Walsh – Senior Engagement Advisor, and Sharon Dobson – Project Development Director, for their attendance.

CARRIED

  

 

 

17        Consideration of Extraordinary Items

 

17.1

Approval for calling expressions of interest to lease the Gribblehirst building and bowling greens area located at Gribblehirst Park 225 Sandringham Road

 

Tsz Ning Chung – Community Lease Advisor, was in attendance to speak to this report.

 

A document was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number AE/2018/360

MOVED by Deputy Chairperson G Fryer, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)         renew the existing community leases for the following tenants in the Gribblehirst community building and adjacent greens area in Gribblehirst Park at 225 Sandringham Road:

            i)          Gribblehirst Community Hub for the Gribblehirst community             building upstairs area;

            ii)         Auckland Community Shed for the Gribblehirst community             building downstairs area;

            iii)        Gribblehirst Community Hub for the former Gribblehirst bowling             greens area.

            subject to one month’s public notification, iwi consultation and with no objection, on the following terms and conditions:

            iv)        term - three (3) years with one right of renewal of three (3) years             commencing 11 February 2019;

            v)         rent - $1.00 per annum if demanded;

            vi)        a community outcomes plan being negotiated with the group to be        approved by the chairperson and deputy chairperson of the             board and attached to the lease as a schedule;

            vii)       all other terms and conditions to be in accordance with             Auckland Council Community Occupancy Guidelines 2012.

b)         thank Tsz Ning Chung, Community Lease Advisor, for her attendance.

CARRIED

 

Attachments

a     20181212 Albert-Eden Local Board Meeting Item 17 - Gribblehirst Lease Expression of Interest (EOI) Report

 

 

6.09 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

 

DATE:.........................................................................

 

 

CHAIRPERSON:........................................................