I hereby give notice that an ordinary meeting of the Finance and Performance Committee will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 11 December 2018

9.30am

Reception Lounge
Auckland Town Hall
301-305 Queen Street
Auckland

 

Komiti ā Pūtea, ā Mahi Hoki /
Finance and Performance Committee

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Cr Ross Clow

 

Deputy Chairperson

Cr Desley Simpson, JP

 

Members

Cr Josephine Bartley

Cr Penny Hulse

 

Cr Dr Cathy Casey

Cr Mike Lee

 

Deputy Mayor Cr Bill Cashmore

Cr Daniel Newman, JP

 

Cr Fa’anana Efeso Collins

Cr Greg Sayers

 

Cr Linda Cooper, JP

Cr Sharon Stewart, QSM

 

Cr Chris Darby

IMSB Chair David Taipari

 

Cr Alf Filipaina

Cr Sir John Walker, KNZM, CBE

 

Cr Hon Christine Fletcher, QSO

Cr Wayne Walker

 

Mayor Hon Phil Goff, CNZM, JP

Cr John Watson

 

Cr Richard Hills

Cr Paul Young

 

IMSB Member Terrence Hohneck

 

 

(Quorum 11 members)

 

 

 

Sandra Gordon

Senior Governance Advisor

 

6 December 2018

 

Contact Telephone: (09) 890 8150

Email: sandra.gordon@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 


 


 

Terms of Reference

 

Responsibilities

 

The purpose of the Committee is to:

(a)  control and review expenditure across the Auckland Council Group to improve value for money

(b)  monitor the overall financial management and performance of the council parent organisation and Auckland Council Group

(c)   make financial decisions required outside of the annual budgeting processes

 

Key responsibilities include:

·         Advising and supporting the mayor on the development of the Long Term Plan (LTP) and Annual Plan (AP) for consideration by the Governing Body including:

o   Local Board agreements

o   Financial policy related to the LTP and AP

o   Setting of rates

o   Preparation of the consultation documentation and supporting information, and the consultation process, for the LTP and AP

·         Monitoring the operational and capital expenditure of the council parent organisation and Auckland Council Group, and inquiring into any material discrepancies from planned expenditure

·         Monitoring the financial and non-financial performance targets, key performance indicators, and other measures of the council parent organisation and each Council Controlled Organisation (CCO)  to inform the Committee’s judgement about the performance of each organisation

·         Advising the mayor on the content of the annual Letters of Expectations (LoE) to CCOs

·         Exercising relevant powers under Schedule 8 of the Local Government Act 2002, which relate to the Statements of Intent of CCOs

·         Exercising Auckland Council’s powers as a shareholder or given under a trust deed, including but not limited to modification of constitutions and/or trust deeds, granting shareholder approval of major transactions where required, exempting CCOs, and approving policies relating to CCO and CO governance

·         Approving the financial policy of the Council parent organisation

·         Overseeing and making decisions relating to an ongoing programme of service delivery reviews, as  required under section17A of the Local Government Act 2002

·         Establishing and managing a structured approach to the approval of non-budgeted expenditure (including grants, loans or guarantees) that reinforces value for money and an expectation of tight expenditure control

·         Write-offs

·         Acquisition and disposal of property, in accordance with the long term plan

·         Recommending the Annual Report to the Governing Body

·         Te Toa Takatini

 

 

 

 


 

Powers

 

(a)  All powers necessary to perform the committee’s responsibilities, including:

a.    approval of a submission to an external body

b.    establishment of working parties or steering groups.

(b)  The committee has the powers to perform the responsibilities of another committee, where it is necessary to make a decision prior to the next meeting of that other committee.

(c)   The committee does not have:

a.    the power to establish subcommittees

b.    powers that the Governing Body cannot delegate or has retained to itself (section 2).

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Exclusion of the public – who needs to leave the meeting

 

Members of the public

 

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

 

Those who are not members of the public

 

General principles

 

·           Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

·           Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

·           Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

·           In any case of doubt, the ruling of the chairperson is final.

 

Members of the meeting

 

·           The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

·           However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

·           All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

 

Independent Māori Statutory Board

 

·           Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

·           Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

 

Staff

 

·           All staff supporting the meeting (administrative, senior management) remain.

·           Other staff who need to because of their role may remain.

 

Local Board members

 

·           Local Board members who need to hear the matter being discussed in order to perform their role may remain.  This will usually be if the matter affects, or is relevant to, a particular Local Board area.

 

Council Controlled Organisations

 

·           Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

 

 

 


Finance and Performance Committee

11 December 2018

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Apologies                                                                                                                        9

2          Declaration of Interest                                                                                                   9

3          Confirmation of Minutes                                                                                               9

4          Petitions                                                                                                                          9  

5          Public Input                                                                                                                    9

6          Local Board Input                                                                                                          9

6.1     Local Board Input - Papakura Local Board regarding a proposed disposal of 36 Coles Crescent, Papakura and 26-32 O’Shannessey Street, Papakura  10

7          Extraordinary Business                                                                                              10

8          Disposal recommendations report - December 2018                                              11

9          Auckland Regional Amenities Funding Board: Delegate approval of Auckland Council's submission to the 2019/2020 Levy                                                           37

10        Update on Rawene landslide remediation works                                                    39

11        Finance and Performance Committee - Information Report - 11 December 2018 43  

12        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

13        Procedural Motion to Exclude the Public                                                                 59

C1       Budget Update - December 2018 (Covering report)                                                59  

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3          Confirmation of Minutes

 

That the Finance and Performance Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 20 November 2018, including the confidential section and the extraordinary minutes of its meeting held on Thursday, 22 November 2018, as a true and correct record.

 

 

4          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

5          Public Input

 

Standing Order 7.7 provides for Public Input.  Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.  A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

 

At the close of the agenda no requests for public input had been received.

 

 

6          Local Board Input

 

Standing Order 6.2 provides for Local Board Input.  The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time.  The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

 

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

 


 

 

6.1       Local Board Input - Papakura Local Board regarding a proposed disposal of 36 Coles Crescent, Papakura and 26-32 O’Shannessey Street, Papakura

Te take mō te pūrongo / Purpose of the report

1.       To make a presentation to the Finance and Performance Committee regarding a proposed disposal of 36 Coles Crescent, Papakura and 26-32 O’Shannessey Street, Papakura.

Whakarāpopototanga matua / Executive summary

2.       Mr Brent Catchpole, Chairperson of the Papakura Local Board wishes to address the committee.

Ngā tūtohunga / Recommendation/s

That the Finance and Performance Committee:

a)      receive and thank Papakura Local Board Chair, Brent Catchpole for his presentation regarding a proposed disposal of 36 Coles Crescent, Papakura and 26-32 O’Shannessey Street, Papakura.

 

 

7          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local  authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Finance and Performance Committee

11 December 2018

 

Disposal recommendations report - December 2018

 

File No.: CP2018/18106

 

  

Te take mō te pūrongo / Purpose of the report

1.       To obtain approval to dispose of five council-owned properties that Panuku Development Auckland (Panuku) considers suitable for disposal.

Whakarāpopototanga matua / Executive summary

2.       For the 2018/2019 financial year, the Panuku statement of intent (SOI) requires it to identify properties from within council’s portfolio that are suitable to be recommended for sale to a combined value of $30 million, and to sell $24 million of property by 30 June 2019. 

3.       Panuku has a particular focus on achieving housing and urban regeneration outcomes.  Identifying properties with potential for development or sale contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades.

4.       26-32 O’Shannessey Street, Papakura and 36 Coles Crescent, Papakura are off-street car parks no longer required for transport service purposes.  The seven parcels of land that make up 36 Coles Crescent are local purpose reserves (a combination of parking and service lane reserves) subject to the Reserves Act 1977.  The rationalisation process identified no current or future council service use for either property, but indicated that the access provided by the service lane reserve over 36 Coles Crescent should be protected in any future development.  This access can be protected by easements registered on titles should the reserve status be revoked as is recommended in this report. 

5.       Panuku has assessed the development potential of 26-32 O’Shannessey Street and 36 Coles Crescent and considers both sites suitable for development for urban renewal and housing purposes in line with the Panuku SOI development objectives.  There is potential to enter into development agreements for both sites with members of the public or interested iwi authorities to achieve these outcomes. 

6.       The Papakura Local Board is opposed to disposal of both 26-32 O’Shannessey Street and 36 Coles Crescent for reasons outlined in the body of this report, including wanting further strategic planning and a car parking review undertaken.  Panuku has taken into account the feedback from the local board. However on balance with further advice received from Auckland Transport confirming that the sites are not required for car parking or transport infrastructure purposes, both properties are considered suitable to be recommended to the governing body for disposal with development controls to deliver housing outcomes and contribute to the revitalisation of the town centre.

7.       22 and 28A Waipuna Road, Mt Wellington are residential properties that were acquired for transport purposes and are no longer required for this purpose.  The rationalisation process identified no current or future council service use for the properties.  Feedback from the Maungakiekie-Tāmaki Local Board supports the recommended disposal of both properties.  There is an opportunity to package these properties with properties previously approved for disposal to form a larger block of land and partner with adjacent landowner Housing New Zealand to achieve greater housing outcomes.

8.       5Z Butler Avenue, Papatoetoe is a vacant site that was reviewed following a purchaser enquiry from the adjoining land owner.  The site is a local purpose reserve (service lane) subject to the Reserves Act 1977.  The rationalisation process identified no current or future council service use and feedback from the Ōtara-Papatoetoe Local Board supports disposal.  As such, it is recommended that the reserve status be revoked and the property be divested.


 

9.       Final revocation of the reserve status for 5Z Butler Avenue, Papatoetoe and for the land parcels that make up 36 Coles Crescent, Papakura will be subject to completing the statutory requirements of the Reserves Act 1977 and Local Government Act 2002, including public advertising.

Ngā tūtohunga / Recommendation/s

That the Finance and Performance Committee:

a)      approve subject to the satisfactory conclusion of any required statutory processes:

i)        the disposal of the land at 26-32 O’Shannessey Street, Papakura, comprised of an estate in fee simple being Lot 4 DP 41591, Lot 5 DP 41591, Lot 6 DP 41591 and Lot 7 DP 41591 contained in computer freehold register NA1395/45, subject to appropriate controls to ensure housing outcomes in line with the Panuku SOI development objectives;

ii)       the disposal of the land at 36 Coles Crescent, Papakura, comprised of an estate in fee simple being Part Lot 15 DP 38891, Lot 3 DP 71153, Lot 4 DP 71153, Lot 1 DP 65193, Lot 2 DP 65193, Lot 2 DP 60317 and Lot 4 DP 60317, as it is no longer required by Auckland Council for reserve purposes; subject to appropriate controls to ensure housing outcomes in line with the Panuku SOI development objectives;

iii)      the revocation of the reserve status of the land at 36 Coles Crescent, Papakura, comprised of an estate in fee simple being Part Lot 15 DP 38891, Lot 3 DP 71153, Lot 4 DP 71153, Lot 1 DP 65193, Lot 2 DP 65193, Lot 2 DP 60317 and Lot 4 DP 60317, as it is no longer required by Auckland Council for reserve purposes;

iv)      the disposal of the land at 22 Waipuna Road, Mt Wellington comprised of an estate in fee simple being Lot 21 DP 51781 contained in computer freehold register NA2C/782;

v)      the disposal of the land at 28A Waipuna Road, Mt Wellington comprised of a ½ share of an estate in fee simple being Lot 24 DP 51781 and a leasehold estate described as Flat 1 DP 151234 and Garage 1 DP 151234 contained in composite computer register NA90A/733;

vi)      the revocation of the reserve status of the land at 5Z Butler Avenue, Papatoetoe, comprised of an estate in fee simple being Lot 2 DP 108054, service lane reserve vested on subdivision of DP 108054, as it is no longer required by Auckland Council for the purpose of a reserve; and

vii)     the disposal of the land at 5Z Butler Avenue, Papatoetoe, comprised of an estate in fee simple being Lot 2 DP 108054, service lane reserve vested on subdivision of DP 108054, as it is no longer required by Auckland Council for the purpose of a reserve.

b)      agree that final terms and conditions be approved under the appropriate delegations.

Horopaki / Context

10.     Panuku is required to undertake ongoing review of council’s property assets.  This includes identifying properties in the council portfolio that are no longer required for service use purposes and may be suitable for sale, and development if appropriate. 

11.     Once a property has been identified as no longer required for current service use purposes, Panuku engages with the council and its CCOs to establish whether the property must be retained for a strategic purpose or is required for a future funded service use.  Once a property has been internally cleared of any service requirements, Panuku then consults with local boards, mana whenua and relevant ward councillors. 

12.     All sale recommendations must be approved by the Panuku Board before a final recommendation is made to Auckland Council’s Finance and Performance Committee.  The committee has the delegated authority to approve any proposed disposal.

Tātaritanga me ngā tohutohu / Analysis and advice

13.     The proposed disposal of the five properties in this report is not deemed to be significant under Auckland Council’s Significance and Engagement Policy.  The disposal of surplus assets to repay debt or fund new infrastructure is contemplated in Volume 2 of the council’s 10-year budget (long term plan).

14.     Given the current shortage of residential dwellings in Auckland, the proposed disposal of 26-32 O’Shannessey Street, 36 Coles Crescent, and 22 and 28A Waipuna Road provides an opportunity to work with adjoining landowners and the Crown respectively to deliver much needed additional residential dwellings to the Auckland housing market, in accordance with the Panuku development objectives and the Auckland Plan. 

15.     Should the Finance and Performance Committee decline a disposal of any of the five properties, the Committee is requested to provide clear instruction on the future management of the properties, including; a defined public work use or clear strategic reason to retain; confirmation of operational budgets, and; timeframes the properties will be held in council ownership.

16.     Additional property specific information is included in the property information section of attachments A to D to this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17.     Local boards are informed of the commencement of the rationalisation process for specific properties.  Following the close of the internal consultation period, relevant local boards are engaged with.  Panuku attends workshops with the relevant local board and provides information about properties being rationalised in its local board area.  A report is subsequently prepared for the local board business meeting so that its views can be formalised.

18.     At the completion of the local board engagement for the subject properties, the following formal positions were confirmed:

·    The Papakura Local Board opposed a disposal of 26-32 O’Shannessey Street and 36 Coles Crescent on the basis that it wishes to retain both sites to allow further strategic planning work and an operational parking review to be undertaken, and to allow a council political working party review of the role of local boards in the property disposal process. The board also resolved that the local board chair will address council’s Finance and Performance Committee opposing the disposal of both sites.  Panuku has previously provided advice to the board in regards to the issues raised.

·    The Maungakiekie-Tāmaki Local Board endorsed the disposal of 22 and 28A Waipuna Road.  The board will also encourage Housing New Zealand to identify Crown land for a possible land exchange with council to augment open space in the Maungakiekie-Tāmaki Local Board area.

·    The Ōtara-Papatoetoe Local Board endorsed the proposed reserve revocation and disposal of 5Z Butler Avenue.

19.     Additional property specific feedback received is included in the local board engagement section of attachments A to D to this report.


 

Tauākī whakaaweawe Māori / Māori impact statement

20.     Māori have an active and specific role in Auckland’s open spaces, including kaitiakitanga (guardianship) of our land and marine resources.  Land has a specific role in protecting, enabling and building Māori social and cultural capital. Marae, kohanga reo, and other Māori entities have been established on reserve status land, offering spiritual, cultural, as well as a range of social, educational, health and justice services.

21.     The importance of effective communication and engagement with Māori on the subject of land is understood.  Panuku has a robust form of engagement with mana whenua groups across the region.  Each relevant mana whenua group is contacted independently regarding council-owned land subject to rationalisation and requested to give feedback.

22.     Panuku’s engagement invites mana whenua to respond with any issues of particular cultural significance the group would like to formally express in relation to the subject properties.  We also request notes regarding any preferred outcomes that the group would like Panuku to consider in our formal reporting to council.  Possible outcomes could include commemoration or physical acknowledgment in the form of plaques or other mutually agreed means of recognition. 

23.     Panuku received notifications of cultural significance from the following iwi entities:

·    Ngāti Tamaoho advised that both 26-32 O’Shannessey Street and 36 Coles Crescent are located in an area of high cultural significance to Ngāti Tamaoho, who occupied the Papakura area for centuries.  It is currently the single location with the highest population of those who identify with Tamaoho.  Panuku replied to Ngāti Tamaoho confirming its interests had been noted on the property file and that the information would be considered by council’s governing body when the properties are recommended for disposal. 

·    Ngaati Whanaunga advised that 22 and 28A Waipuna Road are located in a place of cultural significance, specifically as ‘kaainga mahinga kai’.  Panuku replied to Ngaati Whanaunga confirming its interests had been noted on the property file and that the information would be considered by council’s governing body when the properties are recommended for disposal. 

24.     Following the Finance and Performance Committee’s consideration of the sites recommended for disposal, Panuku will again contact Ngāti Tamaoho and Ngaati Whanaunga regarding the matters of cultural significance raised.

25.     Mana whenua groups are also invited to express potential commercial interest in the subject sites.  In the event the sites are approved for sale, all groups will be alerted of the decision, and all groups are alerted once a property comes on the market.

26.     Panuku received notifications of commercial interest from the following iwi entities:

·    Ngāi Tai ki Tamaki, Ngāti Tamaoho and Te Akitai Waiohua advised of commercial interest in acquiring 26-32 O’Shannessey Street.

·    Ngāti Te Ata Waiohua and Waikato-Tainui also advised of general commercial interest in any council owned land approved for disposal.

27.     If the properties in this report are approved for disposal, Panuku will follow up with those entities regarding potential commercial opportunities.

28.     Additional property specific information is included in the mana whenua engagement section of attachments A to D to this report.

Ngā ritenga ā-pūtea / Financial implications

29.     Capital receipts from the sale of properties not required by Auckland Council contribute to Auckland Plan outcomes and the 10-year budget (long term plan) by providing the Council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.  In the 2018/2019 financial year, the 10-year budget (long term plan) has forecast the disposal of non-strategic assets to the value of of $24 million.

30.     In accordance with the Local Government Act 2002, the annual statement of intent states the activities and intentions of Panuku, the objectives that those activities will contribute to and performance measures and targets as the basis of organisational accountability.  For the 2018/2019 financial year Panuku is required to identify properties from within council’s portfolio that may be suitable for potential sale to a combined value of $30 million and to sell $24 million of property by 30 June 2019.

Ngā raru tūpono / Risks

31.     The five properties in this report are not required for a council service use.  The following are potential risks of retaining the properties:

·        Auckland Council not realising the approximate $4 million value from the sale of the five properties;

·        a lost opportunity to develop 26-32 O’Shannessey Street and 36 Coles Crescent in conjunction with members of the public or interested iwi authorities to deliver urban renewal and housing outcomes in line with the Panuku development objectives, the Auckland Plan and to enhance the Papakura town centre; and

·        a lost opportunity to support the Crown in incorporating 22 and 28A Waipuna Road as part of a larger Housing New Zealand development to deliver additional residential dwellings at a time of a major housing shortage in Auckland.

Ngā koringa ā-muri / Next steps

32.     Should the Finance and Performance Committee approve the proposed disposal of 26-32 O’Shannessey Street and 36 Coles Crescent, Panuku will dispose of the sites in a manner which provides housing outcomes, protects the existing service lane access over 36 Coles Crescent and revitalises the Papakura town centre. 

33.     There is interest from iwi groups and from members of the public in acquiring 26-32 O’Shannessey Street and 36 Coles Crescent; interest from Housing New Zealand in acquiring 22 and 28A Waipuna Road; and interest from the adjoining land owner in acquiring 5Z Butler Avenue.  These will all be explored further should the Finance and Performance Committee approve the proposed disposals.

34.     Should the Finance and Performance Committee not approve the disposal of any of the five properties, clear direction is sought on the future management of the properties, including; a defined public work use or clear strategic reason to retain; confirmation of operational budgets, and; timeframes the properties will be held in council ownership.

Ngā tāpirihanga / Attachments

No.

Title

Page

a

26-32 O’Shannessey Street, Papakura property information

17

b

36 Coles Crescent, Papakura property information

23

c

22 and 28A Waipuna Road, Mt Wellington property information

27

d

5Z Butler Avenue, Papatoetoe property information

33

Ngā kaihaina / Signatories

Author

Anthony Lewis - Senior Advisor, Portfolio Review, Panuku Development Auckland

Authorisers

Rachel Hume - Team Leader Portfolio Review, Panuku Development Auckland

Marian Webb - Manager Portfolio Strategy, Panuku Development Auckland

David Rankin - Chief Operating Officer, Panuku Development Auckland

Matthew Walker - Group Chief Financial Officer

 


Finance and Performance Committee

11 December 2018

 


 


 


 


 


Finance and Performance Committee

11 December 2018

 


 


 


 


Finance and Performance Committee

11 December 2018

 


 


 


 


 


Finance and Performance Committee

11 December 2018

 


 


 


Finance and Performance Committee

11 December 2018

 

Auckland Regional Amenities Funding Board: Delegate approval of Auckland Council's submission to the 2019/2020 Levy

 

File No.: CP2018/21952

 

  

Te take mō te pūrongo / Purpose of the report

1.       To delegate approval of the Auckland Council submission to the Auckland Regional Amenities Funding Board Draft Funding Plan 2019/2020.

Whakarāpopototanga matua / Executive summary

2.       The Auckland Regional Amenities Funding Act 2008 (the Act) provides for nine regional organisations to submit annual funding applications to the Auckland Regional Amenities Funding Board (Funding Board). 

3.       The Funding Board must analyse these applications and prepare a draft funding plan, before finalising and levying Auckland Council.

4.       The Act requires the Funding Board to prepare a draft funding plan that provides any information that is necessary to enable an informed assessment of the annual levy. 

5.       Council can make a submission on the draft funding plan.   The draft funding plan is yet to be published by the Funding Board. 

6.       Once the draft funding plan is published, the final date for receiving submissions will be 11 February 2019.  This is before the first Finance and Performance Committee meeting scheduled for 19 February 2019.

7.       Given the timing difference between publication of the draft funding plan, the Finance and Performance Committee meetings, and the submission period, this report seeks to delegate approval of council’s submission on the Draft Funding Plan 2019/2020 to the chair and deputy chair of this committee. 

8.       A report in March 2018 will consider the levy itself.

Ngā tūtohunga / Recommendation/s

That the Finance and Performance Committee:

a)      delegate approval of the Auckland Council submission to the Auckland Regional Amenities Funding Board Draft Funding Plan 2019/2020 to the chair and/or deputy chair Finance and Performance Committee.

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.    

Ngā kaihaina / Signatories

Author

Josie Meuli - Senior Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Phil Wilson - Governance Director

Matthew Walker - Group Chief Financial Officer

 


Finance and Performance Committee

11 December 2018

 

Update on Rawene landslide remediation works

 

File No.: CP2018/23294

 

  

Te take mō te pūrongo / Purpose of the report

1.       To provide an update on remediation of the Rawene landslide.

Whakarāpopototanga matua / Executive summary

2.       On 9 October 2017 a landslide occurred on Rawene Road carpark and reserve. Parts of the carpark, an access road, stormwater and wastewater assets were destroyed by the landslide.

3.       In its February 2018 meeting the Finance and Performance Committee approved budget for the initial stages of the remediation works. This covered emergency works and the investigation and design costs for the permanent stabilisation.

4.       The remedial works are designed to restore the stability of the slope which supports surrounding private property, and to reinstate the public car park on which local businesses depend.

5.       The first stages of the remedial works have now been completed. These include:

·    Emergency works – preventing further damage and stabilising the crest of the landslide – completed in early 2018.

·    Phase 1 – extension of the emergency works and providing construction access to the landslide. Due for completion in December 2018.

6.       Council staff have also undertaken public consultation on the design of the remaining remediation works. Public consultation showed the large majority of the public supported the reinstatement of the car park, the restoration of natural bush in the gully, and a design that minimises limitations on the future use of the site.

7.       Next steps required for remediation of the Rawene landslide will be presented in the confidential section (Budget Update – December 2018) of the 11 December 2018 Finance and Performance Committee meeting.

Ngā tūtohunga / Recommendations

That the Finance and Performance Committee:

a)      note the information contained in this report, on the Rawene remediation works, enables transparency on the topic due for discussion in the public excluded part of the meeting.

b)      note that the confidential report contains information that could prejudice council's position in negotiations with other parties.

Horopaki / Context

8.       The Rawene Road carpark and the northern section of Rawene Reserve in Birkenhead were established upon a publicly owned closed landfill. This landfill infilled two gullies with non-engineered construction waste from developments in the area in the mid-twentieth century. The closed landfill also supported several other infrastructure assets such as stormwater, wastewater and other utilities.

9.       On 9 October 2017, a landslide occurred on the Rawene Road carpark and reserve. Parts of the carpark, an access road, stormwater and wastewater assets were destroyed by the landslide.

10.     The landfill was constructed by Auckland Council’s predecessor bodies including Birkenhead City Council. This meant the council was obliged to remediate the damage caused to private land by this landslide and to mitigate against further failures.

11.     Remedial work was started by Auckland Transport (as the operator of the car park). This work was taken over by Auckland Council in December 2017 as Auckland Council owns the underlying land.

12.     The initial emergency works included remediation works to prevent further damage and stabilise the crest of the landslide. These were completed by February 2018

13.     The second phase of the construction works will be completed by December 2018. These have provided access to the site for the main remedial works to occur in future (pile wall and earthworks).

14.     Consultation and development of detailed design for the next phase of the remediation works has also been completed.

Tātaritanga me ngā tohutohu / Analysis and advice

15.     Analysis and options relating to next steps for the Rawene remediation works will be will be presented in the confidential section (Budget Update – December 2018) of the 11 December 2018 Finance and Performance Committee meeting.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Local board views

16.     The Rawene Road carpark and reserve are within the Kaipātiki Local Board area. Local boards have delegated responsibilities for local parks and reserves and have an interest in local economic development. The Kaipātiki Local Board Plan 2017 commits the board to a natural environment that is protected for future generations to enjoy and vibrant urban centres.

17.     Local board members have provided informal feedback that they would like to see the damage from the slip repaired, the carparking replaced and the native vegetation in the gully restored. Consultation on planting requirements with the local board will take place once next steps for the project are confirmed.

Local impact

18.     The landslide has created some disruption and concern for local residents and businesses and this is being monitored and managed by our communications team via our dedicated website and email address. Issues have generally been related to availability of carparking during the works and minor construction noise and or vibration concerns. Email progress reports have been sent to a project-specific mailing list to keep interested parties informed. These reports have generally been well received.

19.     Council staff will continue to keep local residents, businesses and the local board informed about the remedial works and will work to mitigate any disruption, where possible. Staff will also work closely with the local board on next steps for the Rawene remediation once confirmed.

Tauākī whakaaweawe Māori / Māori impact statement

20.     Historic consultation with mana whenua on closed landfills has recorded a mana whenua desire for management of these sites to focus on minimising the adverse effects from leachates and gases from closed landfill sites.

21.     Staff attended the Infrastructure & Environmental Services mana whenua hui in March 2018 to introduce the project and seek direction on how mana whenua would like to be involved in this project.

22.     The issues and options for repair were presented to the hui and iwi provided general feedback on the importance of safety, water quality, and managing potential contamination (asbestos). Some mana whenua representatives did not support reinstatement of the carpark. No significant concerns were raised about the proposed remedial approach, and support was expressed for reinstating native bush in the gully.

23.     Te Kawerau ā Maki were the only iwi who expressed an initial interest in being updated at key points on the project. They subsequently stated that they do not require further engagement on the project.

Ngā ritenga ā-pūtea / Financial implications

24.     An update on financial implications of the next stages of the Rawene remediation will be provided in the confidential section (Budget Update – December 2018) of the 11 December 2018 Finance and Performance Committee meeting.

Ngā raru tūpono / Risks

25.     An update on the main risks arising from the next stages of the Rawene remediation will be provided in the confidential section (Budget Update – December 2018) of the 11 December 2018 Finance and Performance Committee meeting.

Ngā koringa ā-muri / Next steps

26.     Next steps for the Rawene remediation will be described in the confidential section of the 11 December 2018 Finance and Performance Committee meeting (Budget Update – December 2018).

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.    

Ngā kaihaina / Signatories

Authors

Sarah Sinclair, Chief Engineer,

Ross Roberts, Geotechnical & Geological Practice Lead

John Seward, Earth Science Design Practice Lead

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Matthew Walker - Group Chief Financial Officer

 


Finance and Performance Committee

11 December 2018

 

Finance and Performance Committee - Information Report - 11 December 2018

 

File No.: CP2018/23211

 

  

Te take mō te pūrongo / Purpose of the report

1.       To receive a summary and provide a public record of memos or briefing papers for the Committee’s information and any other information that may have been distributed to committee members since 20 November 2018.

Whakarāpopototanga matua / Executive summary

2.       This is a regular information-only report which aims to provide greater visibility of information circulated to committee members via memo or other means, where no decisions are required.

3.       The following information-only report is attached:

·    Finance and Performance Committee Work Programme to 30 June 2019 (Attachment A)

4.       The following presentations/memos/reports were presented/circulated as follows:

·    14 November 2018 – Confidential Workshop – Transfers of land within the council group (no attachment)

·    21 November 2018 – Workshop – Auckland Council’s Debt Strategy (Attachment B)

5.       The workshop papers and any previous documents can be found on the Auckland Council website at the following link: http://infocouncil.aucklandcouncil.govt.nz/

·    at the top of the page, select meeting “Finance and Performance Committee” from the drop-down tab and click ‘View’

·    under ‘Attachments’, select either HTML or PDF version of the document entitled ‘Extra Attachments’.

6.       Note that, unlike an agenda decision report, staff will not be present to answer questions about these items referred to in this summary.  Committee members should direct any questions to the authors.

 

Ngā tūtohunga / Recommendation/s

That the Finance and Performance Committee:

a)      receive the information report – 11 December 2018.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Finance and Performance Committee - Work Programme

45

b

21 November 2018 – Workshop – Auckland Council’s Debt Strategy (Under Separate Cover)

 

Ngā kaihaina / Signatories

Author

Sandra Gordon - Senior Governance Advisor

Authoriser

Matthew Walker - Group Chief Financial Officer

 


Finance and Performance Committee

11 December 2018

 

 

Komiti ā Pūtea, ā Mahi Hoki
Finance and Performance Committee
FORWARD WORK PROGRAMME TO 30 JUNE 2019

 

The purpose of the Committee is to control and review expenditure across the Group to improve value for money; to monitor the overall financial management and performance of Auckland Council parent and Auckland Council Group; to make financial decisions required outside the annual budgeting processes and to perform the responsibilities of another committee, where it is necessary.

 

Detailed decisions are reported at the end of this document

Priorities for 2018/19 will be on initiatives which:

1.         Planning and Funding

2.         Reporting and Performance

3.         Value for money

4.         Operational

The work of the committee will:

1.    approve the Annual Plan 2019/2020 including financial policy, the consultation document and supporting information for recommendation to the Governing Body

2.    monitor achievement of financial and other measures of performance and services levels and recommend the Annual Report to the Governing Body

3.    approve acquisition and disposal of property related to the Committee’s responsibilities.

4.    review and approve financial policy and non-budgeted expenditure.

 

Lead

Area of work

Reason for work

Finance and Performance Committee role - decision or direction

Expected timeframes

2018                            2019

Q1
Jul-Sep
24 Jul
21 Aug
18 Sept

Q2
Oct-Dec
17 Oct
23 Oct
14 Nov
20 Nov
11 Dec

Q3
Jan-Mar
19 Feb
19 Mar
20 Mar

Q4
Apr-Jun
16 Apr
21 May
18 Jun
19 June

Planning and Funding

GM Financial Strategy & Planning

Annual Budget

Statutory process

Decision to agree to the Consultation items

Adopt Consultation Document to consult with Public Consultation runs

Hear feedback and deliberate budget scenarios

Decisions made for Annual Budget

Adopt final Annual Budget

 

Nov
Dec

Feb

19 Mar

Apr
May
June

GM Financial Strategy & Planning

Budget Update (as required).  This includes significant unbudgeted one-off expenditure.

Financial management

Decision to agree recommended budget changes outside of AP/LTP budgeting cycle

 

23 Oct
14 Nov
11 Dec

Feb
19 Mar

Apr
May
Jun

GM Financial Strategy & Planning

Development contributions policy

Statutory requirement to have a DC policy

·     Align capex figures from LTP

Note that the Governing Body has Agreed to consult on the proposed DC policy (18 October 2018).  The GB will Consult on draft Development Contribution policy (19 October 2018 – 15 November 2018).  The GB will Adopt the Development Contribution policy (13 December 2018)

Sep

 

 

 

GM Financial Strategy & Planning

Rating Policy and process

Rating

Workshop on approach to rating religious properties

(Potentially move into Annual Plan process)

Sep

23 Oct
20 Nov

 

 

GM Financial Strategy & Planning

Carry forwards for 2017/2018

Financial Management

Approving budget carry forwards for 2017/2018

 

17 Oct

 

 

GM Financial Strategy & Planning

Infrastructure funding and financing work with Treasury

Financial Management

Discuss ongoing work with central government on Crown Infrastructure Partners and Special Purpose Vehicles for major infrastructure projects – timing for committee as required

 

 

 

 

GM Financial Strategy & Planning and Treasurer and GM Financial Transactions

Treasury and debt management

 

Briefing on council debt

 

21 Nov

Feb

 

Auckland Investment Office

Dividend reinvestment plan

Auckland International Airport Limited Dividend Reinvestment Plan

Decision to agree required to approve Dividend Reinvestment Plan

 

 

Feb

 

GM Corporate Finance and Property

Weathertightness issues and provision

To provide an update on changes implemented to reduce the future risk of weathertightness claims as well as a summary of how the liability is calculated for accounting purposes

Review information

 

11 Dec

Feb

 

Executive Director, Auckland Investment Office

Colin Dale Park

Report on progress of the investigation and negotiations for Speedway (run by Springs Promotions Ltd) to move from Western Springs to Colin Dale Park.

Endorse the Heads of Agreement and

Approve to development costs.

 

20 Nov

 

 

Te Waka Anga Mua ki Uta

 

Māori Transformational Activity and Expenditure Report



Te Tiriti O Waitangi Audit Response Work Programme

To monitor progress on expenditure and delivery of Maori transformational activity (includes Te Toa Takitini) and on projects to deliver Māori outcomes.  This reporting will be carried out bi-annually

To monitor progress in responding to 3 yearly Te Tiriti O Waitangi audit

Receive generally no decisions

 

17 Oct

 

21 May


 


Lead

Area of work

Reason for work

Finance and Performance Committee role - decision or direction

Expected timeframes

 

2018                            2019

 

Q1
Jul-Sep
24 Jul
21 Aug
18 Sept

Q2
Oct-Dec
17 Oct
 23 Oct
14 Nov
20 Nov
11 Dec

Q3
Jan-Mar
19 Feb
19 Mar
20 Mar

Q4
Apr-Jun
16 Apr
21 May
18 Jun
19 Jun

 

Reporting and Performance

GM Corporate Finance and Property

Annual Report

·      Statutory requirement

·      NZX Announcement and release

·      Draft annual report and Summary on Performance - Sept

·      Interim audit report – Feb

Receive Annual report

Recommend to Governing Body for adoption

Note:  

·      NZX announcements are presented to the Audit and Risk Committee

·      There is a delegation from the Committee to Chair and Deputy Chair of Finance and Performance to recommend to the Mayor and CE to release the preliminary results to the NZ Stock Exchange so that Council can meet NZX reporting deadlines.

·      Formal adoption of annual report is by the Governing Body

Aug
Sept

 

 

 

 

GM Corporate Finance and Property

Half-yearly report

·     NZX listing requirement

Receive Half-yearly report

Approve for release

Note:  

·     NZX announcements are presented to the Audit and Risk Committee

·     There is a delegation from the Committee to Chair and Deputy Chair of Finance and Performance to recommend to the Mayor and CE to release the preliminary results to the NZ Stock Exchange so that Council can meet NZX reporting deadlines.

 

 

Feb

 

 

CCO/External Partnerships

Statements of Intent

·     Shareholder feedback on draft SOIs –Aug

·     Letters of Expectation for 2019/2020 SOIs – Nov

·     Shareholder comments on draft 2019/2020 SOIs - Apr

Agree 2019/2010 Letters of Expectation

 

Aug

23 Oct
11 Dec

 

Apr

 

Manager Corporate & Local Board Performance

Performance Reporting quarterly - parent

To monitor council parent financial and non-financial performance results

Receive generally no decisions

 

 

17 Oct
14 Nov

20 Mar

19 Jun

 

GM Financial Strategy & Planning

Performance Reporting quarterly – CCOs

To monitor CCO financial and non-financial performance results

Receive validate/challenge

 

 

17 Oct
14 Nov

20 Mar

19 Jun

 

GM Financial Strategy & Planning

Performance Reporting quarterly - group

To monitor Auckland Council group financial performance

Receive generally no decisions

 

 

17 Oct
14 Nov

20 Mar

19 Jun

 

Value for Money

 

GM Financial Strategy & Planning

Consideration and adoption of Group policy relating to Business Cases

 

Decision on whether to adopt a new policy

 

11 Dec

Feb

 

Operational

Panuku Development Auckland

Recommended disposals or acquisitions.  These reports are as required, but generally monthly.

·     Panuku is required through its SOI to identify and recommend to council properties that are surplus to requirements and can be considered for disposal.  These include general disposals to fund LTP projects.

·     Panuku recommends properties for acquisition and disposal to the committee for approval where they are located within a priority development location.

Decision to proceed with recommended disposals or acquisitions.

 

July
Sept

23 Oct
20 Nov
11 Dec

Feb
19 Mar

Apr
May
18 Jun

GM Corporate Finance and Property

Property portfolio

To provide an update on progress of the Corporate Property Portfolio roll out and where required seek approval for any property transactions

Regular reporting

 

20 Nov

19 Mar

18 Jun

Engineering & Technical Services / Treasury & Financial Transactions / Procurement

Consideration and adoption of Group policies for Performance Bonds

Mayoral Office request

Decide whether to amend current policy

 

 

Feb

 

CCO/External Partnerships

Auckland Regional Amenities Levy, MOTAT and Auckland War Memorial Museum Levies

Statutory process

·     RFA respond to draft levy for MOTAT and AWMM (on behalf of council)

·     December F&P - approve council submission to draft ARAFB Funding Plan

·     March F&P – approve annual funding levies for ARAFB, MOTAT, AWMM

·     March F&P (G Body) – approve ARAFB draft

·     May F&P – approve annual IMSB funding.

·     May and June 2019 - nine amenities present to F&P committee

Decision to approve submission on draft Funding Plan

Decision to approve levies

 

11 Dec

 

 

20 Mar

 

 

 

 

 

 

May
19 June

Parks, Sports and Recreation

Loan restructuring (committee dates as required)

Responding to proposals and recommendations

Decision to approve proposed restructuring

 

 

 

 

 

 

 


 

 

Detailed decisions - Komiti ā Pūtea, ā Mahi Hoki
Finance and Performance Committee
FORWARD WORK PROGRAMME TO 30 JUNE 2019

 

 

Lead

Area of work

Finance and Performance Committee role - decision or direction

Detailed decisions

 

Planning and Funding

 

GM Financial Strategy & Planning

Annual Budget

Decision to agree to the Consultation items

Adopt Consultation Document to consult with Public Consultation runs

Hear feedback and deliberate budget scenarios

Decisions made for Annual Budget

Adopt final Annual Budget

For information on the previous long-term/annual plan processes, please refer to the table at the end of this document.

 

GM Financial Strategy & Planning

Budget Update (as required).  This includes significant unbudgeted one-off expenditure.

Decision to agree recommended budget changes outside of AP/LTP budgeting cycle

For information on previous decisions, please refer to the table at the end of this document.

 

GM Financial Strategy & Planning

Development contributions policy

Note that the Governing Body has agreed to consult on the proposed DC policy (18 October 2018).  The GB has consulted on draft Development Contribution policy (19 October 2018 – 15 November 2018).  The GB will adopt the Development Contribution policy (13 December 2018)

Reporting dates:

31/5/18 – Contributions Policy   FIN/2018/90 

Adopted by the Governing Body: 31/5/18  GB/2018/91

10/9/18 – Workshop on Development Contributions

 

GM Financial Strategy & Planning

Rating Policy and process

Workshop on approach to rating religious properties

(Potentially move into Annual Plan process)

23/10/18 – Workshop on the rating of religious use premises  Minutes

20/11/18 – Rating of religious use properties  FIN/2018/177

 

GM Financial Strategy & Planning

Carry forwards for 2017/2018

Approving budget carry forwards for 2017/2018

17/10/18 – 2017/2018 Budget Carry Forwards

 

GM Financial Strategy & Planning

Infrastructure funding and financing work with Treasury

Discuss ongoing work with central government on Crown Infrastructure Partners and Special Purpose Vehicles for major infrastructure projects – timing for committee as required

11/4/17 - Responsible investment policy and Diversified Financial Asset Portfolio review  Resolutions - FIN/2017/44, FIN/2017/45 and FIN/2017/46

20/06/17 - Review of the Diversified Financial Assets Portfolio  FIN/2017/88

19/9/17 – Approval of Group Policies  FIN/2017/121

11/12/17 – Approval of Treasury Management Policy   FIN/2017/161

27/2/18 – Council’s debt funding strategy  FIN/2018/10

 

GM Financial Strategy & Planning and Treasurer and GM Financial Transactions

Treasury and debt management

Briefing on council debt

21/11/18 – Workshop on Debt Management Strategy

 

Auckland Investment Office

Dividend reinvestment plan

Decision to agree required to approve Dividend Reinvestment Plan

 

 

GM Corporate Finance and Property

Weathertightness issues and provision

Review information

 

 

Executive Director, Auckland Investment Office

Colin Dale Park

Endorse the Heads of Agreement and

Approve to development costs.

20/11/18 – Update on Speedway Relocation   FIN/2018/184 and FIN/2018/185

 

Te Waka Anga Mua ki Uta

 

Māori Transformational Activity and Expenditure Report

 

Te Tiriti O Waitangi Audit Response Work Programme

Receive generally no decisions

23/5/17 - 23/5/17 – Third Quarter of 2016/17

FIN/2017/63

13/12/17 - Te Toa Takitini - Quarter One Māori Responsiveness portfolio report   FIN/2016/159

15/08/17 – 2016/2017 Year-End Report   FIN/2017/112

12/12/17 – Quarter One Report for 2017/2018 financial year   FIN/2017/202

20/03/18 – Quarter Two Report for 2017/2018 financial year   FIN/20178/14

12/12/17 Report  FIN/2017/291

12/3/18 Response Report   FIN/2018/45

24/7/18 Te Tiriti o Waitangi Report 2018   FIN/2018/115

17/10/18 Update on the independent assessment of expenditure incurred by Auckland Council to deliver Māori outcomes   

17/10/18 Auckland Council group – programmes and projects that have delivered Māori outcomes in 2017/2018  

17/10/18 2018 Treaty Audit Response Programme  

 

Reporting and Performance

 

GM Corporate Finance and Property

Annual Report

Receive Annual report

Recommend to Governing Body for adoption

Note:

·       NZX announcements are presented to the Audit and Risk Committee

·       There is a delegation from the Committee to Chair and Deputy Chair of Finance and Performance to recommend to the Mayor and CE to release the preliminary results to the NZ Stock Exchange so that Council can meet NZX reporting deadlines.

·       Formal adoption of annual report is by the Governing Body

13/12/2016 - Delegation for approval of releasing interim and full year group results to New Zealand Stock Exchange   FIN/2016/168

18/9/18 – Approval of and recommendation for adoption of the 2017/2018 Annual Report for Auckland Council and Group (confidential)

 

GM Corporate Finance and Property

Half-yearly report

Receive Half-yearly report

Approve for release

Note:

·        NZX announcements are presented to the Audit and Risk Committee

·        There is a delegation from the Committee to Chair and Deputy Chair of Finance and Performance to recommend to the Mayor and CE to release the preliminary results to the NZ Stock Exchange so that Council can meet NZX reporting deadlines.

 

 

CCO/External Partnerships

Statements of Intent

Agree 2019/2010 Letters of Expectation

 

15/8/17 – Approval of 2017/2020 Statements of Intent  FIN/2017/111

19/9/17 – Approval of Watercare Services Limited Statement of Intent 2017-20  FIN/2017/122

12/12/17 - Letters of Expectation for Council-controlled Organisations, 2017-2018  FIN/2016/170

20/3/18 – Letters of Expectation for 2018-2021

17/4/18 – proposed shareholder comments on Draft Council-controlled organisation statements of intent   FIN/2018/64

21/8/18 – Council-controlled Organisations – Approval of 2018-2021 Statements of Intent   FIN/2018/118

21/8/18 – Ports of Auckland Limited – proposed shareholder feedback on the draft Statement of Corporate Intent   FIN/2018/119

23/10/18 – Shareholder approval of Ports of Auckland Limited’s final statement of Corporate Intent 2018-2021  FIN/2018/156

23/10/18 – Workshop on Council Controlled Organisations letters of expectation, statements of intent and quarterly reporting.

 

 

Manager Corporate & Local Board Performance

Performance Reporting quarterly - parent

Receive generally no decisions

 

13/12/16 - Auckland Council organisation report for the period 1 July 2016 to 30 September 2016   FIN/2016/160

21/2/17 - Auckland Council organisation performance report for the period 1 July 2016 to 31 December 2016  FIN/2017/9

26/5/17 - Auckland Council organisation performance report for the period 1 July 2016 to 31 March 2017   FIN/2017/68

21/09/17 - Organisation Performance 1 July 2016 – 30 June 2017  FIN/2017/133

24/11/17 - 1 July 2017 – 30 September 2017   FIN/2017/177

12/03/18 - 1 July 2017 – 31 December 2017    FIN/2018/34

6/6/18 – Auckland Council parent performance report for the period 1 January 2018 to 31 March 2018    FIN/2018/98

17/10/18 – Auckland Council parent performance report for the period 1 July 2017 to 30 June 2018   

14/11/18 – Auckland Council Group, the Council entity and CCO quarterly performance reports to 30 September 2018   FIN/2018/169

 

GM Financial Strategy & Planning

Performance Reporting quarterly – CCOs

Receive validate/challenge

 

13/12/16 - Council-controlled organisations first quarter report for 30 September 2016   FIN/2016/158

11/4/17 – CCOs second quarter report for 31 December 2017

26/5/17 –  Council-controlled organisations third quarter report for 31 March 2017   FIN/2017/69

21/09/17 - Fourth quarter report for 30 June 2017 (public excluded)  FIN/2017/130

24/11/17 - First quarter report for 30 September 2017   FIN/2017/178

12/03/18 – Second quarter report ending 31 December 2017  FIN/2018/18

31/5/18 – Approval of council-controlled organisations accountability policy   FIN/2018/91

6/6/18 – Council-controlled organisation third quarter report ending 31 March 2018   FIN/2018/96 and FIN/2018/97

17/10/18 – Council-controlled organisation fourth quarter report ending 30 June 2018  

23/10/18 – Workshop on Council Controlled Organisations letters of expectation, statements of intent and quarterly reporting.

4/11/18 – Auckland Council Group, the Council entity and CCO quarterly performance reports to 30 September 2018   FIN/2018/169

 

GM Financial Strategy & Planning

Performance Reporting quarterly - group

Receive generally no decisions

 

13/12/16 - Auckland Council Group first quarter financial results to 30 September 2016   FIN/2016/161

21/3/17 - Auckland Council Group quarterly financial report and financial results to 31 December 2016  FIN/2017/28

26/5/17 - Auckland Council Group quarterly financial report and financial results to 31 March 2017   FIN/2017/70

21/09/17 – Report for adoption of the 2016/2017 Annual Report  FIN/2017/132

24/11/17 - Quarterly financial report and financial results to 30 September 2017   FIN/2017/176

12/03/2018 - Six monthly financial results to 31 December 2017   FIN/2018/32

6/6/18 – Auckland Council Group quarterly financial report and financial reports to 31 March 2018   FIN/2018/95

17/10/18 – Auckland Council and group financial performance for the year ended 30 June 2018  

 

Value for Money

GM Financial Strategy & Planning

Consideration and adoption of Group policy relating to Business Cases

Decision on whether to adopt a new policy

 

19/9/17 – Approval of Group Policies  FIN/2017/121

 

Operational

Panuku Development Auckland

Recommended disposals or acquisitions.  These reports are as required, but generally monthly.

Decision to proceed with recommended disposals or acquisitions.

 

Note:   A full list of properties to be disposed or acquired is included at the end of this document.

GM Corporate Finance and Property

Property portfolio

Regular reporting

29/3/18 – Workshop on corporate property strategy

17/4/18 – Corporate Accommodation Disposal Recommendation, Corporate Property Portfolio Strategy   FIN/2018/58

15/5/18 – Corporate Accommodation Disposal Recommendation, Corporate Property Portfolio Strategy   FIN/2018/73

20/11/18 – Disposal of Corporate Accommodation, Corporate Property Portfolio Strategy   FIN/2018/188

 

Engineering & Technical Services / Treasury & Financial Transactions / Procurement

Consideration and adoption of Group policies for Performance Bonds

 

 

Decide whether to amend current policy

12/3/18 – Green Bond Framework Establishment and Potential Green Bond Issuance   FIN/2018/31

CCO/External Partnerships

Auckland Regional Amenities Levy MOTAT and Auckland War Memorial Museum Levy

Decision to approve submission on draft Funding Plan

Decision to approve levies

21/2/17 – Presentations from amenities - New Zealand Opera, Auckland Theatre Company, Coastguard Northern Region, Watersafe Auckland and Surf Life Saving Northern Region  FIN/2017/4

21/2/17 - Auckland Regional Amenities draft funding plan 2017-2018, proposed Auckland Council submission   FIN/2017/5

21/3/17 – Presentations from amenities – Stardome Observatory and Planetarium; New Zealand Maritime Museum; Auckland Philharmonia Orchestra; Auckland Rescue Helicopter Trust; and Auckland Arts Festival  FIN/2017/18

21/3/17 - Approval of Auckland Regional Amenities Funding Act levy 2017/2018  FIN/2071/19

27/2/18 - Presentations from amenities – Auckland Festival Trust; Surf Life Saving Northern Region; Auckland Theatre Company; and Stardome Observatory and Coastguard Northern Region   FIN/2018/5

27/2/18 - Auckland Regional Amenities Draft Funding Plan 2018/2019 - proposed Auckland Council submission  FIN/2018/6

20/3/18 - Integration of NZ Maritime Museum to Regional Facilities Auckland  FIN/2018/37

20/3/18 - Presentations from amenities – NZ Opera: Auckland Philharmonia Orchestra; Auckland Rescue Helicopter; and Drowning Prevention Auckland/Watersafe Auckland Inc  FIN/2018/38

17/4/18 – approval of Auckland Regional Amenities Funding Act levy   FIN/2018/63

21/3/17 – AWMM – approval of 2017/2018 levy   FIN/2017/20

21/3/17 – MOTAT – approval of 2017/2018 levy  FIN/2017/21

23/5/17 – AWMM letter – approval of 2017/2018 levy

17/4/17 – MOTAT – approval of 2018/2019 levy   FIN/2018/61

17/4/17 - AWMM – approval of 2018/2019   FIN/2018/62

 

Parks, Sports and Recreation

Loan restructuring (committee dates as required)

Decision to approve proposed restructuring

 

 

Previous annual/long-term plan processes

Meeting Date

Subject

13/12/16

Annual Budget 2017/18 – Mayoral Proposal on items for Public Consultation  FIN/2016/173

1/6/17

Annual Budget 2017/2018 - Overview to decision-making   FIN/2017/73

Annual Budget 2017/2018 - Local Board budget update  FIN/2017/74

Annual Budget 2017/2018 – Local Board Feedback   FIN/2017/75

Final Annual Budget 2017/2018 – Mayoral Proposal   resolutions - FIN/2017/76, FIN/2017/81, FIN/2017/83, and FIN/2017/85

Nov 2017 – May 2017

10-year Budget

31/5/18 – 10-year Budget – 2018-2018 Mayor’s final proposal   FIN/208/77-84

31/5/18 – Proposal for One Local Initiatives   FIN/2018/85

Rodney Local Board Targeted Rate: Rodney Local  Board Decision   FIN/2018/87

31/5/18 – Fees, charges and other rating matters   FIN/2018/89

31/5/18 – Adoption of the Rates Remission and Postponement Policy   FIN/2018/92

31/5/18 – Contributions Policy   FIN/2018/90

Adopted by the Governing Body: 31/5/18  GB/2018/91

Regional Fuel Tax   GB/2018/90

 

 

Panuku disposals/service property optimisation/land exchanges and acquisitions resolutions:

 

Meeting Date

Property Address

Resolution

 

13/12/16

Report Units 1-28/150 Mt Wellington Highway, Mt Wellington; and 1/16 Sarona Avenue, Glen Eden

FIN/2016/157

 

21/2/17

Report 523a Ellerslie-Panmure Highway, Mt Wellington; and 525-529 Ellerslie-Panmure Highway, Mt Wellington

FIN/2017/3

 

21/2/17

Report  Land up to 9ha to NZTA for the Northern Corridor Improvements Project

FIN/2017/7

 

21/2/17

Report  Statutory land exchange process – Rosedale Park

FIN/2017/8

 

21/3/17

Report  Part of 770R Great South Road, Manukau

FIN/2017/25

 

11/4/17

Report  19 Anzac Road, Browns Bay (deferred); 6 Butler Avenue, Papatoetoe; part of 129R Bairds Road, Otara; 315A Glengarry Road, Glen Eden; Section 1 East Coast Road, Redvale; 78a Great South Road, Papakura; Section 1 493 State Highway 16, Kumeu; Allotment 137 Ahuroa Parish, Woodcocks Road, Woodcocks; Allotment 138 Ahuroa Parish, Woodcocks Road, Woodcocks; Allotment 139 Ahuroa Parish, Woodcocks Road, Woodcocks; Allotment 140 Ahuroa Parish, Woodcocks Road, Woodcocks; Allotment 141 Ahuroa Parish, Woodcocks Road, Woodcocks; and Allotment 147 Ahuroa Parish, Woodcocks Road, Woodcocks

Resolutions -

FIN/2017/49, FIN/2017/50

 

23/5/17

Report  3 Memorial Drive, New Lynn

FIN/2017/57

 

26/7/17

Report  55a Alnwick Street, Warkworth; 45 Oraha Road, Huapai; 32 Harbourview Road, Te Atatu’  145a West Tamaki Road, Glen Innes;  343 Swanson Road, Ranui;  24 Waipuna Road, Mt Wellington;  26 Waipuna Road, Mt Wellington; 27b Waipuna Road, Mt Wellington; 1/77 Waipuna Road, Mt Wellington; 93 Waipuna Road, Mt Wellington; 134a Waipuna Road, Mt Wellington; and 3/136b Waipuna Road, Mt Wellington

FIN/2017/97

 

17/4/18

Report – Unlock Panmure - 59 Mountain Road, Mount Wellington; 59a Mountain Road, Mount Wellington; 3 Mountwell Crescent, Mount Wellington; 7 Mountwell Crescent, Mount Wellington; 3 Kings Road, Panmure; 15 Forge Way, Mount Wellington; 7 and 9 Jellicoe Road, Mount Wellington; 30-34 Potaka Lane, Panmure; 486-492 Ellerslie-Panmure Highway, Mt Wellington; 516 Ellerslie-Panmure Highway, Mount Wellington; Former 528 Ellerslie-Panmure Highway, Mount Wellington; 530 Ellerslie-Panmure Highway, Mount Wellington; 532-534 Ellerslie-Panmure Highway, Mount Wellington; 535 Ellerslie-Panmure Highway, Mount Wellington; 536 Ellerslie-Panmure Highway, Mount Wellington; 7-11 Queens Road, Panmure; 39-41 Queens Road, Panmure; 11-13 Lagoon Drive, Panmure; 16 Lagoon Drive, Panmure; 20 Lagoon Drive, Panmure; 22 Lagoon Drive, Panmure; 26 Lagoon Drive, Panmure; 28 Lagoon Drive, Panmure; 30 Lagoon Drive, Panmure; 32-34 Lagoon Drive, Panmure; 1-19/10 Basin View Lane, Panmure; 23 Domain Road, Panmure; and 28-30 Pilkington Road, Mount Wellington.

FIN/2018/59

 

15/8/17

Report  187 Flat Bush School Road, Flat Bush;

FIN/2017/108

 

Report  Unlock Old Papatoetoe - 17 St George Street, Papatoetoe; part 27 St George Street, Papatoetoe; 104 St George Street, Papatoetoe; and 109 St George Street, Papatoetoe

FIN/2017/109

 

Report  31-35 Mill Road, Helensville

FIN/2017/110

 

24/10/17

Report  19 Anzac Avenue, Browns Bay; 10 Felton Matthew Avenue, St Johns; and part Bombay Road, Bombay

Resolutions
FIN/2017/144, FIN/2017/145

 

21/11/17

Report Unlock Avondale   Unlock Avondale – 93-99 Rosebank Road, Avondale

FIN/2017/168

 

12/12/17

Report  80 Vincent Street, Howick (motion lost); 41 Cheshire Street, Parnell; 108 Hepburn Street, Freemans Bay; 9 Matama Street, Glen Eden; and 58/7 Rowlands Road, Mt Wellington

FIN/2017/204

 

Report  Land exchange at Hillary Crescent, Belmont and Northboro Reserve – Recommendation from the Environment and Community Committee

FIN/2017/207

 

27/2/18

Report  61-117 Clark Road, Hobsonville; and

Report  37 New Windsor Road, Avondale (SPO)

FIN/2018/8

FIN/2018/11

 

20/3/18

Report  3.8ha of reserve land in Upper Harbour Local Board for New Zealand Transport Agency Northern Corridor Improvements

FIN/2018/18

 

17/4/18

Report – 156 Blockhouse Bay, Avondale; 2a Stokes Road, Mt Eden; 570 Great South Road, Papatoetoe; 139 Kolmar Road, Papatoetoe; and 66R Hallberry Road, Mangere East

FIN/2018/60

 

 

24/7/18

Report – 132 Green Lane East, Greenlane; 28 Lockwood Road, Papakura; Adjacent to 1/18 Edwin Freeman Place Ranui; and Adjacent 18 Parrs Cross Road, Henderson.

FIN/2018/113

 

18/9/18

Report – 30R Birmingham Road, Otara; and 8 Hiwi Crescent, Stanmore Bay

FIN/2018/136

 

20/11/18

Report – 34 Moore Street, Howick

FIN/2018/187

 

 

Budget Update:

Date

Property address(es)

Resolution

13/12/16

Report  Additional OPEX budget of up to $104,000 to conduct a by-election for a Howick Local Board Member; and release of $2.7m from existing budget for Putney Way streetscape upgrade, ahead of the Transform Manukau business case

FIN/2016/164

21/3/17

Report  Additional CAPEX budget of $960,000 to complete Freyberg Place upgrade; new OPEX budget of $80,000 for Karangahape Road destination marketing; contribution of $300 to the city feature lighting project (led by Heart of the City) – both funded from the City Centre Targeted Rate reserve.

FIN/2017/29

20/6/17

Report  Conversion of $3.1m CAPEX budget for multi-purpose community facility in Takanini

FIN/2017/90

26/7/17

Report  Purchase of additional trains (rescinded 24/10/17 FIN/2017/189)

FIN/2017/98

19/9/2017

Report  Release and allocate Takapuna off-street car park reserve fund $4,269611 to the Gasometer public car park project; release $6.1m form existing Transform Manukau $2.6 CAPEX and $2m OPEX and Transform Onehunga $1.5 OPEX.

FIN/2017/123

24/10/17

Report  Approve procurement of 15 3-car electric multiple units of $133m; release of Franklin Parking Reserve Fund ($128,214) for upgrade of carpark at Kitchener Road, Waiuku; OPEX of $828,000 for two by-elections; OPEX budget of $115,400 for by-election for Waitemata Local Board.

FIN/2017/141

12/12/17

Report  Update on the purchase of additional trains for Metro Rail

FIN/2017/205

27/2/18

Report  Up to $3.2m CAPEX for fit-out for ATEED office and up to $0.8m OPEX for make good of current head office; $3.85m CAPEX for Rawene remedial works; updated city centre targeted rate-funded work programme; and property acquisitions at 155-167 Fanshawe Street and 100 Halsey Street, Auckland

Resolutions - FIN/2018/17, FIN/2018/18

17/4/18

Report  Up to $740,000 of additional expenditure ($655,000 OPEX and $85,000 CAPEX) to manage kauri dieback; two additional FTE employees and out-sourced contractors to manage the closures and noting additional expenditure to be prioritised for kauri dieback work such as track improvements, upgrades, landowner support, hygiene station upgrades and washdown facilities.

FIN/2018/65

 

 

 

 

 

 

     

 


Finance and Performance Committee

11 December 2018

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Finance and Performance Committee

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Budget Update - December 2018 (Covering report)

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains commercially sensitive financial information and the report contains information which may prejudice council's position in negotiations with construction providers and land owners.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.