Tira Kāwana / Governing Body

 

OPEN MINUTES

 

 

 

Minutes of an extraordinary meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 6 December 2018 at 1:33pm.

 

present

 

Mayor

Hon Phil Goff, CNZM, JP

 

Deputy Mayor

Deputy Mayor Cr Bill Cashmore

 

Councillors

Cr Josephine Bartley

 

 

Cr Dr Cathy Casey

 

 

Cr Ross Clow

 

 

Cr Fa’anana Efeso Collins

 

 

Cr Linda Cooper, JP

 

 

Cr Alf Filipaina

 

 

Cr Hon Christine Fletcher, QSO

 

 

Cr Richard Hills

 

 

Cr Penny Hulse

 

 

Cr Mike Lee

From 1.39pm, Item 8

 

Cr Daniel Newman, JP

 

 

Cr Greg Sayers

 

 

Cr Desley Simpson, JP

Until 1.34pm Item 3

 

Cr Sharon Stewart, QSM

 

 

Cr Wayne Walker

From 1.42pm, Item 8

 

Cr John Watson

 

 

Cr Paul Young

 

 

ABSENT

 

 

Cr Chris Darby

 

 

Cr Sir John Walker, KNZM, CBE

 

 

 

 

 

 

 

 

 

 

 

 


Governing Body

06 December 2018

 

 

 

1          Affirmation

 

His Worship the Mayor read the affirmation.

 

 

2          Apologies

  

Resolution number GB/2018/198

MOVED by Mayor P Goff, seconded by Cr G Sayers:  

That the Governing Body:

a)         accept the apology from Cr C Darby for absence on council business and Cr J Walker for absence.

CARRIED

 

 

3          Declaration of Interest

 

Cr D Simpson declared an interest in Item 8: Update on infrastructure build and associated budget for America’s Cup 2021.

 

Cr D Simpson left the meeting at 1.34 pm.

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8

Update on infrastructure build and associated budget for America's Cup 2021

 

Cr M Lee entered the meeting at 1.39 pm.

Cr W Walker entered the meeting at 1.42 pm.

 

Tina Symmans, Chairman of ACE (America’s Cup Event Limited) and Kevin Shoebridge, Chief Operating Officer, ETNZ (Emirates Team New Zealand) were present, tabled a document “The 36th America’s Cup 2021” and gave a presentation.

A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

 

Staff gave a PowerPoint presentation.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Note:   changes to the original recommendation, adding new clause g), were made with the agreement of the meeting.

 

Resolution number GB/2018/199

MOVED by Mayor P Goff, seconded by Cr C Fletcher:  

That the Governing Body:

a)      note that the March 2018 estimated infrastructure build cost, based on the Wynyard Hobson Proposal concept design, was $123 million

b)      note that the current estimated infrastructure build cost, based on the optimised detailed design developed in partnership with Emirates Team New Zealand, is $152 million ($29 million over current approved budgets)

c)      note that the Crown and Council have entered into an alliance contract (the Project Alliance Agreement), conditional on securing the additional funding requested in clause f) below

d)      note that pursuant to Governing Body resolutions on 29 March 2018, the Council entered into the Project Alliance Agreement on 23 November 2018 which included a “limited authority to proceed” condition limiting expenditure and total liability to within the existing Council’s currently approved budget

e)      note that the Owners’ Agreement between the Ministry of Business Innovation and Employment and Council identifies and allocates the funding contribution between the Owners, with Council’s funding contribution being $113m, excluding auxiliary works

f)       approve an additional $14.5 million of capital expenditure, which approval will satisfy the “limited authority to proceed” condition in the Project Alliance Agreement

g)      the debt impact of the additional capital spend of $14.5 million will be considered as part of the Annual Budget 2019/2020 process and should any re-phasing of budgets be required, this would come from the wider city centre budget.

h)      confirm the delegated authority of the Chief Executive to enter into the following agreements which rely on the target cost alliance contract and additional budget approval:

i)     the Project Alliance Agreement;

ii)    the Host Venue Agreement;

iii)   the Owners Agreement;

iv)   any other agreements anticipated in or required to give effect to the Host City Appointment Agreement.

CARRIED

 

Note:   Pursuant to Standing Order 1.8.6, the following councillors requested their dissenting vote be recorded:

·         Cr E Collins

·         Cr M Lee

·         Cr W Walker

·         Cr J Watson

 

 

Attachments

a     6 December 2018, Governing Body:  Item 8 - Update on infrastructure build and associated budget for America's Cup 2021, ACE and ETNZ Presentation

b     6 December 2018, Governing Body:  Item 8 - Update on infrastructure build and associated budget for America's Cup 2021, The 36th America's Cup 2021

c    6 December 2018, Governing Body:  Item 8 - Update on infrastructure build and associated budget for America's Cup 2021, Presentation

  

 

9          Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

4.23 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................