I hereby give notice that an ordinary meeting of the Howick Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 10 December 2018

6.00pm

Howick Local Board Meeting Room
Pakuranga Library Complex
7 Aylesbury Street
Pakuranga

 

Howick Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

David Collings

 

Deputy Chairperson

Katrina Bungard

 

Members

Garry Boles

 

 

Jim Donald, JP

 

 

John Spiller

 

 

Mike Turinsky

 

 

Adele White

 

 

Bob Wichman

 

 

Peter Young, JP

 

 

(Quorum 5 members)

 

 

 

Vilecea Naidoo

Democracy Advisor

 

3 December 2018

 

Contact Telephone:  021 569 643

Email: vilecea.naidoo@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Howick Local Board

10 December 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Chairperson's Report                                                                                                    7

12        Councillor Update                                                                                                          9

13        Proposed Regional Public Transport Plan                                                               11

14        Howick Quick Response, Round One 2018/2019 grant allocations                       31

15        Annual Budget 2019/2020 consultation                                                                  131

16        New road name in the subdivision at 417 Ormiston Road, Flat Bush by Candor3 139

17        Road Name Approval: Three New Public Roads and Five New Private Roads at 66 Flat Bush School Road, Flat Bush (Ormiston Town Centre Development)        147

18        Workshop Records                                                                                                    165

19        Governance Forward Work Calendar                                                                      177  

20        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Howick Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 19 November 2018, as true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Howick Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Howick Local Board

10 December 2018

 

 

Chairperson's Report

 

File No.: CP2018/23205

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       This item gives the Chairperson an opportunity to update the Board on any announcements and note the Chairperson’s written report.

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      note the Chairperson’s verbal update and written report.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.      

Ngā kaihaina / Signatories

Author

Vilecea Naidoo - Democracy Advisor

Authoriser

Nina Siers - Relationship Manager

 


Howick Local Board

10 December 2018

 

 

Councillor Update

 

File No.: CP2018/23206

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       An opportunity for the Ward Councillor to update the Board on regional matters of interest.

2.       A period of time (10 minutes) has been set aside for the Ward Councillor to update the Board on regional matters.

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      note the verbal and written report from Councillor Sharon Stewart and Councillor Paul Young.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Vilecea Naidoo - Democracy Advisor

Authoriser

Nina Siers - Relationship Manager

 


Howick Local Board

10 December 2018

 

 

Proposed Regional Public Transport Plan

 

File No.: CP2018/23905

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide the Howick Local Board the opportunity to provide formal feedback on the proposed Regional Public Transport Plan.

Whakarāpopototanga matua / Executive summary

2.       Auckland Transport is required to review its ten year Regional Public Transport Plan every three years. The plan describes the services that are integral to Auckland’s public transport network for the next 10-year period. This report requests the Howick Local Board give feedback on the plan, with special emphasis on the following four focus areas:

·   Expanding and enhancing rapid and frequent networks

·   Improving customer access to public transport

·   Improving Māori responsiveness

·   Harnessing emerging technologies

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      provide the following feedback on the Regional Public Transport Plan focus areas of:

·      expanding and enhancing rapid and frequent networks

·      improving customer access to public transport

·      improving Māori responsiveness

·      harnessing emerging technologies

b)      provide additional feedback on local specific interests.

 

Horopaki / Context

3.       The Regional Public Transport Plan (RPTP) is a requirement of the Land Transport Management Act. It sets out the changes to Auckland’s public transport. Transport is a key component of a city’s success. Auckland is growing and as more people live and visit here, the number of trips taken on our transport networks is increasing. The space available for transport networks is finite. This means that we need as many people as possible to travel using efficient forms of transport; such as walking, cycling and public transport. These alternative transport options take less space and are more environmentally sustainable than private motor vehicles. With less pressure on the road network there is more capacity available for critical vehicles that need the road, including road-based public transport, emergency services and freight.

Tātaritanga me ngā tohutohu / Analysis and advice

4.       Attached is the summary document for the Regional Public Transport Plans. This document outlines the main changes proposed over the next ten years by focusing on four key areas:

Focus area one

Expanding and enhancing rapid and frequent networks

5.       Planning an enhanced rapid transit network through four main city-shaping projects to dramatically increase the speed and coverage of the rapid transit network:

·   City Rail Link

·   City to Mangere Light Rail and Northwest Light Rail

·   SH20B upgrade and Puhinui Interchange

·   Eastern Busway.

6.       Implementing improvements on key arterial routes to move more people. This will include bus priority, safety improvements and cycling and walking facilities. Increasing services on the rapid and frequent networks, with the aim to have services every 10 minutes during peak travel times. Using the rapid and frequent networks to help make great public spaces.

Focus area two

Improving customer access to public transport

7.       Continuing to deliver improved wayfinding sign systems across the public transport network to make it easier for people to find their way across the network. Increasing and improving the walking and cycling and other choices for access to public transport services, focussing on improving safety. Changing park and ride facilities to meet public demand.

Focus area three

Improving Māori responsiveness

8.       Partnering with mana whenua to trial services such as on-demand ride share connecting to marae, which are hard to access by conventional public transport. Ensuring te reo Māori audio announcements and signs for rapid transit stations (train and busway) and extending this across all public transport.

9.       Applying Te Aranga Principles when designing major interchanges and stations, with future potential to apply in the planning and design of the Light Rail Transit projects, Puhinui upgrade and stormwater management. Securing opportunities for Māori and local community employment, training and business development when constructing major public transport projects.

Focus area four

Harnessing emerging technologies

10.     Improving customer insights and data, and undertaking more thorough analytics of travel data to directly inform service improvements. Continuing to evolve AT mobile apps to meet increasing customer needs. Providing simpler and improved payment options for fares to make travel easier. Using new transport modes generated by new digital technology to supplement and complement existing services, increasing access. Ensuring we future proof for mobility-as-a-service models, which will change how people make travel choices.

11.     The full text of the proposed Regional Public Transport Plan can be accessed through Auckland Transport’s website on www.at.govt.nz/rptp.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12.     Public transport has an impact right across the Auckland Region and therefore impacts all local boards in some way. This report seeks feedback from local boards on the most appropriate enhancements to Auckland’s public transport over the next ten years.

Tauākī whakaaweawe Māori / Māori impact statement

13.     The proposed Regional Public Transport Plan has a focus area of Improving Maori Responsiveness and includes initiatives such as: trialing new modes connecting marae with the public transport system, te reo announcements and signage across the public transport system and incorporating Te Aranga design principles into new facilities, such as bus and rail stations.

Ngā ritenga ā-pūtea / Financial implications

14.     The report has no financial implications for local boards.

Ngā raru tūpono / Risks

15.     The report has no direct risks for local boards. Each individual project has its own set of unique risks and these will be dealt with as these projects are developed and implemented.

Ngā koringa ā-muri / Next steps

16.     In terms of what happens to the proposed plan:

·   Public consultation runs until December 14

·   Feedback will be analysed over mid to late January 2019

·   The draft plan will be amended

·   The final proposed plan will go to the Auckland Transport Board in February or March 2019.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Regional Land Transport Plan summary document

15

     

Ngā kaihaina / Signatories

Author

Stuart Knarston- Planning Projects Manager

Authorisers

Jonathan Anyon- Manager Elected Member Relationship Management team

Nina Siers - Relationship Manager

 


Howick Local Board

10 December 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Howick Local Board

10 December 2018

 

 

Howick Quick Response, Round One 2018/2019 grant allocations

 

File No.: CP2018/22473

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To fund, part-fund or decline applications received for Howick Quick Response, Round One 2018/2019.

Whakarāpopototanga matua / Executive summary

2.       This report presents applications received in Howick Quick Response, Round One 2018/2019 (see Attachment A).

3.       The Howick Local Board adopted the Howick Grants Programme 2018/2019 on 16 April 2018 (see Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

4.       The Howick Local Board has set a total community grants budget of $395,000 for the 2018/2019 financial year. The Howick Local Board allocated $231,694 in Local Grants, Round One and $48,501 in Local Grants, Round Two. This leaves $114,805 to be allocated between one local grant and two quick response grant rounds.

5.       Twenty-four applications were received for Quick Response, Round One 2018/2019, requesting a total of $58,518.

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      agree to fund, part-fund or decline each application received in Howick Quick Response, Round One, listed in Table One. 

Table One:  Howick Quick Response, Round One 2018/2019

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

QR1907-101

Auckland Bone and Stone Carving Academy Limited

Arts and culture

Towards the facilitator and administration fees to run two one-day bone carving workshops.

$3,000.00

Eligible

QR1907-118

Uxbridge Arts and Culture

Arts and culture

Towards the facilitator fees and materials to run four workshops alongside the Garden of Memories exhibition.

$3,654.00

Eligible

QR1907-119

Uxbridge Arts and Culture

Arts and culture

Towards the technical, production and marketing costs to deliver a series of three new theatre productions.

$2,762.00

Eligible

QR1907-122

Eastern Districts Country Music Club

Arts and culture

Towards the costs to host a youth music competition, including trophy purchase, prize money and band fees.

$830.00

Eligible

QR1907-123

Auckland Seniors Support and Caring Group Incorporated

Arts and culture

Towards the purchase of an accordion, food, performance fees and venue hire for the Chinese Dragon Boat Festival.

$3,000.00

Eligible

QR1907-131

Howick Children's and Youth Theatre

Arts and culture

Towards the royalty costs to perform four theatre productions.

$2,450.00

Eligible

QR1907-105

River of Life Christian Church Trust

Community

Towards an obstacle course hire and a science performer fee as part of a youth holiday programme.

$1,000.00

Eligible

QR1907-106

Youthline Auckland Charitable Trust

Community

Towards a portion of the regional volunteer manager's salary.

$3,000.00

Eligible

QR1907-107

Multiple Sclerosis Society of Auckland and the North Shore Incorporated

Community

Towards the weekly pool lane hire at Lloyd Elsmore pool for a hydrotherapy programme.

$547.00

Eligible

QR1907-109

Auckland Cambodian Youth and Recreation Trust

Community

Towards the wages and volunteer costs to run various youth and recreation activities.

$2,500.00

Eligible

QR1907-110

Integrated Health and Wellness Trust

Community

Towards the venue hire, printing of flyers, forms and business cards to run various mental health workshops.

$3,000.00

Eligible

QR1907-121

Mellons Bay School Board of Trustees

Community

Towards the operational and maintenance costs to open the school pool from 1 January to 31 March 2019.

$2,000.00

Eligible

QR1907-124

Macleans Primary School

Community

Towards the operational and maintenance costs to open the school pool from 1 January to 12 April 2019.

$3,000.00

Eligible

QR1907-125

Shiloh Creative Life Centre Charitable Trust

Community

Towards the facilitators fees to deliver two four-session workshops around healthy lifestyles, food choices and well-being.

$3,000.00

Eligible

QR1907-127

Rainbow Celebrating Life Trust

Community

Towards the venue hire, dance choreographer fees, advertising and insurance to run a seventeen-week dance fitness series.

$3,000.00

Eligible

QR1907-132

Children's Autism Foundation

Community

Towards the costs of holding one community workshop and ten home-based outreach consults.

$2,966.00

Eligible

QR1907-134

Life Education Trust Counties Manukau

Community

Towards the cost of printing take-home workbooks for students in the Howick Local Board area.

$3,000.00

Eligible

QR1907-135

Royal New Zealand Coastguard Boating Education Limited

Community

Towards the purchase of ten life jackets for the safe boating programme at Lloyd Elsmore pool.

$782.00

Eligible

QR1907-112

Matthew Brajkovich

Environment

Towards the bee hardware expenses, the cost of managing hives and the cost of site lessons to deliver workshops to local schools.

$3,000.00

Eligible

QR1907-130

Youth and Community Development Trust

Events

Towards the advertising and entertainment costs to deliver a Neighbours Day event at Blundell Park.

$3,000.00

Eligible

QR1907-111

Pakuranga Tennis Club Incorporated

Sport and recreation

Towards the advertising, equipment and fees to launch new tennis programmes.

$1,977.00

Eligible

QR1907-126

Howick Gymnastic Club Incorporated

Sport and recreation

Towards a portion of rental costs for the gym facility.

$3,000.00

Eligible

QR1907-128

Cockle Bay Tennis Club

Sport and recreation

Towards the replacement costs of two tennis court net posts.

$1,300.00

Eligible

QR1907-129

Pakuranga Athletic Club

Sport and recreation

Towards the costs to host a junior track and field open day.

$2,750.00

Eligible

Total

 

 

 

$58,518.00

 

 

 

 

Horopaki / Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8.       The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds and when these will open and close

·        any additional accountability requirements.

9.       The Howick Local Board adopted their grants programme for 2018/2019 on 16 April 2018 and will operate two quick response and three local grant rounds for this financial year. 

10.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu / Analysis and advice

11.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12.     Local boards are responsible for the decision-making and allocation of local board community grants.  The Howick Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

13.     The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

14.     A summary of each application received through Howick Quick Response, Round One 2018/2019 (see Attachment B) is provided.

Tauākī whakaaweawe Māori / Māori impact statement

15.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

16.     Five applicants applying to Howick Quick Response, Round One 2018/2019 indicated that their project targets Māori or Māori outcomes

Ngā ritenga ā-pūtea / Financial implications

17.     The allocation of grants to community groups is within the adopted 2018-2028 Long-Term Plan and 2018/2019 local board agreement.

18.     The Howick Local Board has set a total community grants budget of $395,000 for the 2018/2019 financial year. The Howick Local Board allocated $231,694 in Local Grants, Round One and $48,501 in Local Grants, Round Two. This leaves $114,805 to be allocated between one local grant and two quick response grant rounds.

19.     Twenty-four applications were received for Quick Response, Round One 2018/2019, requesting a total of $58,518.

Ngā raru tūpono / Risks

20.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

21.     Following the Howick Local Board allocation of funding for Quick Response, Round One 2018/2019, Commercial and Finance staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Howick Local Board Grant Programme 2018/2019

37

b

Howick Quick Response, Round One 2018/2019 grant applications

41

     

Ngā kaihaina / Signatories

Author

Makenzie Hirz - Senior Community Grants Advisor

Authorisers

Marion Davies - Grant Operations Manager

Shane King - Head of Operations Support

Nina Siers - Relationship Manager

 


Howick Local Board

10 December 2018

 

 


 


 


Howick Local Board

10 December 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Howick Local Board

10 December 2018

 

 

Annual Budget 2019/2020 consultation

 

File No.: CP2018/23904

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To agree a local engagement event and adopt local content and supporting information for consultation as part of the Annual Budget 2019/2020 process.

Whakarāpopototanga matua / Executive summary

2.       Auckland Council is required to have a local board agreement (as agreed between the Governing Body and the relevant local board) for each local board area for each financial year. The Local Board Agreement will be included in the Council’s Annual Budget 2019/2020.

3.       Consultation on the Annual Budget 2019/2020 will take place from 17 February – 17 March 2019. Local boards will be consulting on their areas of focus for their 2019/2020 Local Board Agreement.

4.       In December, the Governing Body will consider whether to consult on a proposal to transfer legal ownership of waterfront land and related assets to the council parent.  If the Governing Body decides to consult on that proposal, the consultation would take place at the same time as the consultation on the Annual Budget 2019/2020.  As a result, the consultation on the Annual Budget 2019/2020 would require the use of the special consultative procedure.

5.       There will also be concurrent consultation on the Auckland Water Strategy discussion document. A report will be going to the Environment and Community Committee on 4 December 2018 to approve the discussion document for public consultation.

6.       This report seeks agreement from local boards on the Have Your Say event that will be held in their local board area during the consultation period, to give Aucklanders an opportunity to provide face-to-face feedback. It also seeks approval of their local content and supporting information for consultation.

7.       The Governing Body and local boards will agree regional and local items respectively for consultation by 13 December 2018. The regional and local consultation items will then be incorporated into the annual budget consultation document and supporting information, which will be approved by the Governing Body on 13 February 2019.

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      agree, subject to approval by the Governing Body, to hold the following Have Your Say event in the local board area during the Annual Budget 2019/2020 consultation period:

i)        Have Your Say Hearing event, Thursday 14 March 2019, from 6-8pm at the Howick Local Board meeting room, Pakuranga Library Complex, 7 Aylesbury Street.

b)      delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the Local Board Agreement at the council’s public engagement events during the consultation period for the Annual Budget 2019/2020.

i)        local board members and chairperson

ii)       General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)      any additional staff approved by the General Manager Local Board Services or the Chief Financial Officer.        

c)      adopt Attachment A: local content for consultation and Attachment B: local supporting information for consultation.

d)      delegate authority to the local board chair to approve any final changes required following review by the council’s legal team of the consultation content of the Annual Budget 2019/2020 prior to publication, including online consultation content.

 

Horopaki / Context

8.       Auckland Council is required to have a local board agreement (as agreed between the Governing Body and the relevant local board) for each local board area for each financial year. The Local Board Agreement will be included in the Council’s Annual Budget 2019/2020.

9.       Local Board Agreements set out (among other things) how the council will, in the year to which the agreement relates, reflect the priorities and preferences in the local board’s plan in respect of the local activities to be provided in the local board area.

10.     For the purposes of consulting on each Local Board Agreement to be included in the council’s Annual Budget, the consultation document for the Annual Budget must include content relating to each agreement.

11.     Public consultation on the Annual Budget 2019/2020 will take place from 17 February – 17 March 2019.

12.     In December, the Governing Body will consider whether to consult on a proposal to transfer legal ownership of waterfront land and related assets to the council parent.  If the Governing Body decides to consult on that proposal, the consultation would take place at the same time as the consultation on the Annual Budget 2019/2020.  As a result, the consultation on the Annual Budget 2019/2020 would require the use of the special consultative procedure, as a decision to proceed with the proposal would require an amendment to the council’s long-term plan.  Where an amendment to the long-term plan is being consulted on at the same time as consultation on the Annual Budget, the Local Government Act 2002 requires the council to use the special consultative procedure in relation to both matters.

13.     There will also be concurrent consultation on the Auckland Water Strategy discussion document. A report will be going to the Environment and Community Committee on 4 December 2018 to approve the discussion document for public consultation.

14.     Aucklanders will be able to provide feedback during the consultation process through a variety of channels which include verbal (or face-to-face), written and social media.

Tātaritanga me ngā tohutohu / Analysis and advice

15.     The special consultative procedure requires the council to provide an opportunity for people to present their views to the council in a manner that enables “spoken (or New Zealand sign language) interaction” between the person and the council’s decision-makers, or their official delegates.   The council provides for this through its ‘Have Your Say’ events where people can have a face-to-face dialogue with elected members or other council representatives with an appropriate delegation. The Have Your Say event recommended to be held in the Howick Local Board area is:

·      Have Your Say Hearing event, Thursday 14 March 2019, from 6-8pm at the Howick Local Board meeting room, Pakuranga Library Complex, 7 Aylesbury Street.

16.     Local boards held workshops during October and November 2018 to determine their key activities for their 2019/2020 Local Board Agreement. Boards are now requested to agree their local content and supporting information for consultation, as attached in Attachment A and B.

17.     Any new local BID targeted rates must be consulted on before they can be implemented. Local boards are therefore also requested to agree any new proposals for consultation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18.     Local boards will have further opportunities to provide information and views as the council progresses through the Annual Budget 2019/2020 process.

19.     Aucklanders will have the opportunity to give feedback on regional and local proposals contained in the Annual Budget 2019/2020. All feedback received from submitters residing in the local board area will be analysed by staff and made available for consideration by the board, prior to finalising their Local Board Agreement.

Tauākī whakaaweawe Māori / Māori impact statement

20.     Many local board decisions are of importance to and impact on Māori. Local Board Agreements and the annual budget are important tools that enable and can demonstrate the council’s responsiveness to Māori. Local board plans, which were adopted in September and October of 2017, form the basis for local priorities.

21.     The approach to Māori engagement for the Annual Budget will be finalised once consultation topics are confirmed, including development of bespoke materials subject to interest level of topics and confirmation of budget.

22.     Regionally supported local Māori engagement in the South and West will be provided subject to interest level of topics and confirmation of budget, this will be integrated with Water Strategy engagement.

23.     Mana Whenua engagement on the Water Strategy is already underway, and will run throughout the March consultation period, annual budget discussions will be integrated with this process.             

24.     There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in the council’s decision-making processes.

Ngā ritenga ā-pūtea / Financial implications

25.     Event associated costs include venue hire and catering.

Ngā raru tūpono / Risks

26.     Local boards must agree their local consultation content and supporting information by 13 December 2018, in order for it to be formatted and reviewed in time to be incorporated into the Annual Budget 2019/2020 consultation document and supporting information.

Ngā koringa ā-muri / Next steps

27.     The Governing Body will approve the consultation document, supporting information and consultation process for the Annual Budget 2019/2020 on 13 February 2019.

28.     Following consultation, the Governing Body and local boards will make decisions on the Annual Budget 2019/2020 and Local Board Agreements 2019/2020 respectively.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Local content for consultation

135

b

Local supporting information for consultation

137

     

Ngā kaihaina / Signatories

Author

Beth Corlett – Strategic Project Advisor

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager

 


Howick Local Board

10 December 2018

 

 


Howick Local Board

10 December 2018

 

 


 


Howick Local Board

10 December 2018

 

 

New road name in the subdivision at 417 Ormiston Road, Flat Bush by Candor3

 

File No.: CP2018/22643

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek approval from the Howick Local Board for a road name for a new public road in the subdivision at 417 Ormiston Road, Flat Bush by Candor3.

Whakarāpopototanga matua / Executive summary

2.       Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       The Applicant has submitted the following names for consideration for a new public road at 417 Ormiston Road, Flat Bush

Road 1:

·   Koiora Crescent (preferred name)

·   Matatahi Crescent (alternative name)

·   Uri Crescent (alternative name)

 

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      approve the new road name ‘Koiora Crescent,’ in the subdivision at 417 Ormiston Road, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

Horopaki / Context

4.       A 22-lot fee simple residential subdivision of 417 Ormiston Road was granted in July 2017 (referenced BUN60081339). The subdivision will be accessed by an already approved extension to Valderama Drive which extends north across Ormiston Road up to Jeff’s Road.

5.       The current subdivision will only complete 2 sections of the road which will later be connected on the neighbouring property to create the crescent. The structure planning for Flat Bush Precinct (see I412.10.2. Flat Bush: Precinct plan 2 – Road Network) shows the eventual road to be a crescent. The land to the west of the proposed road on the neighbouring site sits alongside a park edge which requires a 20m set back by council. The neighbouring property has intersecting streams which has formed the area where the crescent will be formed. The site limits alternative roading other than the proposed crescent.

6.       A locality plan of the Precinct and a scheme plan of subdivision can be found in Attachments 1 and 2 respectively.

Tātaritanga me ngā tohutohu / Analysis and advice

7.   The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

8.       Auckland Council’s road naming criteria typically require that road names reflect:

·      A historical or ancestral linkage to an area;

·      A particular landscape, environment or biodiversity theme or feature; or

·      An existing (or introduced) thematic identity in the area.

·      The use of Māori road names is actively encouraged

 

9.       The Applicant has proposed the following names for consideration for the new road at 417 Ormiston Road, Flat Bush:

Preference

Proposed New Road Name (Road 1)

Meaning

Preferred Name

Koiora Crescent

Māori word for Life, living

First Alternative

Matatahi Crescent

Māori word for Young people, generation

Second Alternative

Uri Crescent

Māori word for Descendant, kin, progeny, blood connection                     

 

10.     Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

11.     The proposed suffixes ‘Crescent’ is deemed acceptable for the new public road

12.     The names proposed by the Applicant are deemed to meet the road naming guidelines.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

13.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

14.     The applicant has consulted with local iwi, and responses were received from Kowhai Olsen from Makaurau Marae Maori trust who commented “on behalf of Te Ahiwaru we are content to support the Maori names proposed with further recommendation of choice endorsed by Ngai Tai ki Tamaki or Ngaati Paoa”. No other responses were received.

Ngā ritenga ā-pūtea / Financial implications

15.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono / Risks

16.     There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

17.     Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Road Network

143

b

Scheme Plan

145

     

Ngā kaihaina / Signatories

Author

Ryan Patterson - Planner

Authorisers

Trevor Cullen - Team Leader Subdivision

Nina Siers - Relationship Manager

 


Howick Local Board

10 December 2018

 

 


Howick Local Board

10 December 2018

 

 


Howick Local Board

10 December 2018

 

 

Road Name Approval: Three New Public Roads and Five New Private Roads at 66 Flat Bush School Road, Flat Bush (Ormiston Town Centre Development)

 

File No.: CP2018/23023

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek approval from the Howick Local Board to name three new public roads and five new private roads (commonly owned access lots) created by way of subdivision at 66 Flat Bush School Road, Flat Bush, as part of the new Ormiston Town Centre development, being a Special Housing Area development.

Whakarāpopototanga matua / Executive summary

2.       Auckland Council has Road Naming Guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       The applicant, Todd Property Group Ltd, has proposed the following road names for consideration by the Local Board for the eight new roads, which will service a total of 101 terraced lots, approved in March 2017 by council resource consent reference 51628 and scheduled for completion at the end of 2018. The roads require names to enable development to be completed on-schedule:

·      Whimbrel

·      Tattler

·      Benthos

·      Rorida

·      Berm

·      Fluvial

·      Paterae

·      Magnetite

 

Note: The proposed names can be applied to any of the eight roads, but the three private roads should be identified as ‘Road’ and the five private roads should be ‘Lane’.

4.       The proposed road names have been assessed against the Auckland Council Road Naming Guidelines and the National Addressing Standards for road naming and meet most technical criteria, but some names do not have a strong link to the local area.

5.       The applicant attempted to consult and engage with local community groups and mana whenua via email regarding the proposed names, but no responses were received after more than 15 working days.

6.       In addition to the proposed names listed above, potential ‘alternative’ name options are ‘Daubeny Road’ and ‘Korukoru Road’. These two names have already been approved for use within the same Ormiston Town Centre development, but for different roads created by a different resource consent (reference 41717) at nearby 226R Ormiston Road, and approved for use by the Howick Local Board in December 2014 under Resolution Number HW/2014/199 (see Attachment 1).  However, those roads have not yet been built and the names not yet put into use, so the names could instead be used for the subject roads in this application that are nearer to completion, if the Local Board prefers these names.

7.       If the Local Board prefers ‘Daubeny Road’ and ‘Korukoru Road’ instead of the other options listed above, then Resolution number HW/2014/199 will need to be rescinded so that these names can be relocated to the subject roads at 66 Flat Bush School Road. The applicant will then also need to apply for replacement names at 226R Ormiston Road (resource consent reference 41717) at a later stage.

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      approve new road names for the three new public roads and five new private roads at 66 Flat Bush School Road, Flat Bush, created by way of subdivision (council resource consent reference 51628, Stage 1) as part of the new Ormiston Town Centre Development, in accordance with section 319(1)(j) of the Local Government Act 1974, as follows:

b)      [OPTIONAL] Rescind Resolution number HW/2014/199 from December 2014 so that the road names approved as ‘Daubeny Road’ and ‘Korukoru Road’ can be relocated from 226R Ormiston Road (resource consent reference 41717) to the current application at 66 Flat Bush School Road (resource consent reference 51628); both sites being within the same Ormiston Town Centre Development, Flat Bush.

 

 

Horopaki / Context

8.       Resource consent for a 101-lot terraced residential development at 66 Flat Bush School Road, Flat Bush, was granted in March 2017 as part of the new Ormiston Town Centre development, a Special Housing Area. The council resource consent reference is 51628, and was approved under the Housing Accords and Special Housing Areas Act 2013 (HASHAA).

9.       The subject development involves three new public roads and five new private roads (commonly owned access lots) created by way of subdivision, as shown in the maps and plans in Attachment 2.

10.     In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), all of these newly created roads require road names because they each service more than 5 lots.

11.     Limited timeframes: Applicant Todd Property Group Ltd originally supplied a number of proposed road names for consideration, but after assessment against the current Auckland Council Road Naming Guidelines, only eight were considered technically viable to include in this report. This has left the applicant with no ‘back-up’ / ‘alternative’ name options to present to the local board, when usually three name ‘options’ are required per road to be named. Nevertheless the applicant requests that the Local Board considers the application and approves as many names as possible in order to avoid delays to the delivery of the Special Housing Area development scheduled for completion at the end of this year (2018).

Tātaritanga me ngā tohutohu / Analysis and advice

12.     The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road names for the Local Board’s approval.

 

13.     Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Maori names being actively encouraged:

·      a local historical, ancestral or cultural linkage to the area; or

·      a particular local landscape, environmental or biodiversity theme or feature; or

·      an existing thematic identity in the area.

 

14.     Road Name Themes: The applicant has stated that they have tried to source names with a local theme, including names with a ‘wetland, plant and stream’ theme relating to the features of local Barry Curtis Park adjacent to the development. The park is an important amenity to the area and to the development itself, which looks out over the park and streams that run around the west and northern tip of the development site.

 

15.     The Applicant’s proposed names and meanings are set out in the table below, as well as a summary assessment against the Auckland Council Road Naming Guidelines local theme criteria:

Proposed Name

Applicant’s descriptions

& Assessment Summary

 

Whimbrel

 

Applicant’s description:

The whimbrel is a wader bird in the large family Scolopacidae. It is one of the most widespread of the curlews, breeding across much of subarctic North America, Europe and Asia as far south as Scotland. This is a migratory species wintering on Australasia and other countries. It is a coastal bird during migration.

 

Assessment:

·    Whimbrels are a species more closely associated with coastal environments; they are large shorebirds which migrate to New Zealand from Arctic breeding grounds in small numbers.

·    The applicant’s ‘wetland, plant and stream’ theme only loosely connects, as Whimbrels may occur on estuaries throughout New Zealand, but most records are from the northern half of the North Island and Farewell Spit. [Source: NZ Birds Online Encyclopedia Website].

 

Tattler

 

Applicant’s description:

The Wandering Tattler is a medium sized wading bird that migrants to New Zealand just in time for summer at New Zealand estuaries. The tattlers are unique among the species of Tringa for having un-patterned, greyish wings and backs, and a scaly breast pattern extending more or less onto the belly in breeding plumage.

 

Assessment:

·    Tattlers are a species more closely associated with coastal environments and are rarely found in NZ.

·    Applicant has stated that this name was chosen in accordance with the ‘wetland, plant and stream’ theme; however; Wandering tattlers breed in Siberia, Alaska and north-west Canada and migrate south to Pacific islands, Australia and rarely New Zealand.

·    Wandering tattlers are typically birds of exposed, rocky coasts, with reefs or rock platforms rather than mudflats [Source: NZ Birds Online Encyclopedia Website].

 

Benthos

 

Applicant’s description:

Bottom-dwelling forms of marine life, also known as bottom fauna.

 

Assessment:

·    Benthos is more closely associated with coastal environments.

·    Applicant stated that this name was chosen in accordance with the ‘wetland, plant and stream’ theme, however: Benthos is the community of organisms that live on, in, or near the seabed, also known as the benthic zone.

·    Starfish, oysters, clams, sea cucumbers, brittlestars and anemone are all benthos.

 

Rorida

 

Applicant’s description:

Acaena rorida is a species of mat-forming perennial plant known only from grassy uplands on the Mangaohane Plateau in the northwestern part of the Ruahine Range on North Island, New Zealand. Within its range, this plant occurs in areas with moist, stable soils such as in hollows in tussock lands and the floors of ravines. It can be distinguished from its closest congeners by the purple or dull green (rather than bright green) foliage and the sessile fruits which are often hidden among the leaves.

 

Assessment:

·    Does not relate to the local area at all; applicant’s own description states “[a] plant known only from grassy uplands on the Mangaohane Plateau”, in the Ruahine Ranges that run parallel with the east coast between East Cape and Wellington.

 

Berm

 

Applicant’s description:

A horizontal terrace, usually underwater, found in streams or in sheltered coastal areas. Streams run around the west and northern tip of the site.

 

Assessment:

·    Only loosely relates to the area

·    Whist the location of the stream is noted, a berm is arguably not ‘usually underwater’. Instead, the simple definition of a berm is “a level space, shelf, or raised barrier separating two areas”; including a path or grass strip beside a road, a flat strip of land, raised bank, or terrace bordering a river or canal, an artificial ridge or embankment.

 

Fluvial

 

Applicant’s description:

Fluvial processes that are associated with river, sand, and streams, and the deposits and landforms created by them. Streams run around the west and northern tip of the site.

 

Assessment:

·    Only loosely relates to the area

·    Whist the location of the stream is noted,

 

Paterae

 

Applicant’s description:

A shallow crater on the surface of a solar system body caused either by past volcanic activity or by the impact of a smaller solar system body.

 

Assessment:

·    Does not appear to relate to the local area, this name is the plural for Patera, meaning ‘a broad, shallow bowl-shaped feature on the surface of a planet’.

 

Magnetite

 

Applicant’s description:

Magnetite is a rock mineral and one of the main Iron ores found within the Wetlands of New Zealand. It is the most magnetic of all the naturally occurring minerals on Earth.

 

Assessment:

·    Only loosely relates to the area. Unverified statement that magnetite “is one of the main Iron ores found within wetlands”, but;

·    could be seen to refer to the mineral ‘titanomagnetite’, which forms the black sands of the beaches stretching down the North Island’s west coast from Kaipara Harbour to Wanganui. Titanomagnetite comes from volcanic rocks in Taupō and Taranaki. The rocks gradually break into grains that end up on the coast as dark-coloured sands.

 

Alternative names

Requires local board to revoke Resolution number HW/2014/199 from December 2014

Daubeny

The name of the previous owner of the land before the Ormiston family.

Assessment: previously approved under Resolution number HW/2014/199.

Korukoru

“Korukoru” is the Maori word for a flower of the scarlet-flowered beech mistletoe, also the word for a wild Turkey.

Assessment: previously approved under Resolution number HW/2014/199.

 

 

16.  Assessment: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are technically acceptable for use and not duplicated elsewhere in the region. However, it is noted that whilst names presented in this report are all technically suitable for use, not all of the proposed names appear to have a local theme, which is a key part of the Auckland Council Road Naming Guidelines.

17.  Consultation: The applicant attempted to consult and engage with local community groups; Flat Bush Community Group, the local Residents and Ratepayers Associations, and mana whenua for the Howick Local Board area, via email regarding the proposed names, but no responses were received after more than 15 working days.

18.  Road type: ‘Road’ and ‘Lane’ are acceptable road types for the new public roads and private lanes to be named, suiting the form and layout of the respective roads, as per the Auckland Council Road Naming Guidelines. The list of proposed road names can be used for any of the eight roads, as long as the correct road type is used; ‘Road’ for the private roads and ‘Lane’ for the private lanes (refer to Attachment 2 for a map of the roads).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

19.  The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

20.  The applicant contacted mana whenua via email on Monday 29th October 2018 seeking feedback on the proposed names. After more than 15 working days no comments or objections were received.

Ngā ritenga ā-pūtea / Financial implications

21.  The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono / Risks

22.  There are no significant risks to Council as road naming is a routine part of the subdivision development process.

Ngā koringa ā-muri / Next steps

23.  Approved road names are notified to Land Information New Zealand who records them on their nationwide land information database, which includes street addresses issued by all councils.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Attachment 1 - Resolution HW_2014_199 and Report

153

b

Attachment 2 - Site plan and location maps

161

     

Ngā kaihaina / Signatories

Authors

Emerald James - Subdivision Advisor

Elizabeth Salter - Subdivision Technical Officer

Authorisers

Trevor Cullen - Team Leader Subdivision

Nina Siers - Relationship Manager

 


Howick Local Board

10 December 2018

 

 

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Howick Local Board

10 December 2018

 

 

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Howick Local Board

10 December 2018

 

 

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Howick Local Board

10 December 2018

 

 

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Howick Local Board

10 December 2018

 

 

Workshop Records

 

File No.: CP2018/23217

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       This report attaches the workshop records taken for the period stated below.

Whakarāpopototanga matua / Executive summary

2.       Under Standing Order 12.1 workshop records shall record the names of members attending and a statement summarising the nature of the information received and nature of matters discussed.  No resolutions are passed or decisions reached, but are solely for the provision of information and discussion.  This report attaches the workshop records for the period stated below.

 

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      note the workshop records for workshops held on 6, 8, 13, 15, and 22 November 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Workshop record 6 November 2018

167

b

Workshop record 8 November 2018

169

c

Workshop record 13 November 2018

171

d

Workshop record 15 November2018

173

e

Workshop record 22 November 2018

175

     

Ngā kaihaina / Signatories

Author

Vilecea Naidoo - Democracy Advisor

Authoriser

Nina Siers - Relationship Manager

 


Howick Local Board

10 December 2018

 

 


Howick Local Board

10 December 2018

 

 


Howick Local Board

10 December 2018

 

 


Howick Local Board

10 December 2018

 

 


Howick Local Board

10 December 2018

 

 


Howick Local Board

10 December 2018

 

 

Governance Forward Work Calendar

 

File No.: CP2018/23261

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To present the Howick Local Board with its updated governance forward work calendar.

Whakarāpopototanga matua / Executive summary

1.       The governance forward work calendar for the Howick Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

 

2.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

 

3.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a)      note the Howick Local Board Governance Forward Work Calendar.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Governance Forward Work Calendar

179

     

Ngā kaihaina / Signatories

Author

Vilecea Naidoo - Democracy Advisor

Authoriser

Nina Siers - Relationship Manager

 


Howick Local Board

10 December 2018