I hereby give notice that an ordinary meeting of the Devonport-Takapuna Local Board Community Forum will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 26 February 2019

5:00pm

Devonport-Takapuna Local Board Chamber
Takapuna Service Centre
Level 3
1 The Strand
Takapuna

 

Devonport-Takapuna Local Board Community Forum

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

George Wood, CNZM

 

Deputy Chairperson

Dr Grant Gillon

 

Members

Mike Cohen, QSM, JP

 

 

Jennifer McKenzie

 

 

Jan O'Connor, QSM

 

 

Mike Sheehy

 

 

(Quorum 3 members)

 

 

 

Rhiannon Foulstone-Guinness

Democracy Advisor

 

18 February 2019

 

Contact Telephone: 021 815 313

Email: rhiannon.guinness@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Devonport-Takapuna Local Board Community Forum

26 February 2019

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     YOUnite                                                                                                                 5

8.2     North Shore Companionship & Morning Activties for Seniors (CMA)         6

8.3     Bayswater Environment Action Coalition (BEAC)                                          6

9          Public Forum                                                                                                                  6

9.1     Takapuna Beach Business Association                                                            6

10        Extraordinary Business                                                                                                7   

11        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

 

                  i.        A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member

 

                 ii.        A non-financial conflict interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

 

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

 

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

 

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

 

4          Confirmation of Minutes

 

That the Devonport-Takapuna Local Board Community Forum:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 4 December 2018, as true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board Community Forum. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       YOUnite

Te take mō te pūrongo

Purpose of the report

1.       YOUnite will be in attendance to address the board to provide an update on their activities and projects that they are working on in the local board area.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board Community Forum:

a)      receive the presentation from YOUnite and thank them for their attendance

 

 

8.2       North Shore Companionship & Morning Activties for Seniors (CMA)

Te take mō te pūrongo

Purpose of the report

1.       Leah Kermode of North Shore Companionship & Morning Activities for Seniors will be in attendance to address the board to provide an update on their function and to discuss their plans for 2019.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board Community Forum:

a)      receive the presentation from North Shore Companionship & Morning Activities for Seniors and thank them for their attendance.

 

 

8.3       Bayswater Environment Action Coalition (BEAC)

Te take mō te pūrongo

Purpose of the report

1.       Iain Rea of Bayswater Environment Action Coalition will be in attendance to address the board in relation to progress in the restoration and protection of Ngataringa/Shoal Bay's natural environment and issues of concern in this area.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board Community Forum:

a)      receive the presentation from the Bayswater Environment Action Coalition and thank them for their attendance

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Takapuna Beach Business Association

Te take mō te pūrongo

Purpose of the report

1.       Terence Harpur, CEO of Takapuna Beach Business Association will be in attendance to address the board to provide an update on the results of the Summer Days Festival and Taste of Takapuna which were partly funded by the board.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board Community Forum:

a)      receive and the presentation from Terence Harpur for his presentation and thank him for his attendance

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”