Ōtara-Papatoetoe Local Board

 

OPEN Minutes

 

 

 

Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the Totara Room, Level 1, Manukau Civic Building, 31-33 Manukau Station Road, Manukau on Tuesday, 19 February 2019 at 5.00pm.

 

present

 

Chairperson

Lotu Fuli

 

Deputy Chairperson

Ross Robertson, QSO, JP

 

Members

Apulu Reece Autagavaia

 

 

Mary Gush

 

 

Donna Lee

 

 

Dawn Trenberth

 

 

ABSENT

 

 

Dr Ashraf Choudhary, QSO, JP

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Ōtara-Papatoetoe Local Board

19 February 2019

 

 

 

1          Welcome

 

Chairperson L Fuli led the meeting in prayer.

 

2          Apologies

  

Resolution number OP/2019/1

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)         accept the apology from Member A Choudhary for absence.

CARRIED

 

Note:   Apologies Councillor Efeso Collins and Councillor Alf Filipaina who are absent on Council Business.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number OP/2019/2

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 11 December 2018, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

 

Marjerie Collett

The Ōtara-Papatoetoe Local Board acknowledges the 100th birthday of Marjerie Collett, born and breed in Papatoetoe.  A member of the Saint George Bowling Club and with a life, long interest in the Papatoetoe Fire Brigade.  Marjerie turned 100 on 6 January 2019.

 

 

Mike King

The Ōtara-Papatoetoe Local Board acknowledges Mike King, local resident of Papatoetoe, New Zealand comedian, television personality and mental health advocate, Mike King has been named as the Kiwibank 2019 New Zealander of the Year.

Prime Minister Jacinda Ardern awarded him the honour at the 10th annual edition of the awards.

 

 

Peter Edward Kelly

The Ōtara-Papatoetoe Local Board acknowledge the life and times of Peter Edward Kelly for his contribution to football in south Auckland. He managed, coached and mentored Papatoetoe, Manukau City and South Auckland Rangers Football Clubs. He was a professional football player having played for Arsenal Football Club in the English Premiere League.

 

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation - Teaching Garden Trust

 

Graeme Hanson, Chair of the Auckland Teaching Garden Trust was in attendance to update the board.

 

The Auckland Teaching Garden Trust First Report 2019 was tabled at the meeting.  A copy has been placed on the offical minutes and will be available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2019/3

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Graeme Hanson from the Teaching Garden Trust for his attendance and presentation.

CARRIED

 

Attachments

a     19 February 2019, Ōtara-Papatoetoe Local Board: Item 8.1 - Deputations - Auckland Teaching Garden Trust First report 2019

 

 

9          Public Forum

 

9.1

Public Forum - Pursuit of Excellence - Kobe Anitelea

 

Kobe Anitelea, Pursuit of Excellence recipient, and his mother Esther Anitelea were in attendance to report to the board.

 

A powerpoint presentation was given.  A copy has been placed on the offical minutes and will be available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2019/4

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That Ōtara-Papatoetoe Local Board:

a)      thank Kobe Anitelea and Esther Anitelea for their attendance and presentation.

CARRIED

 

Attachments

a     19 February 2019, Ōtara-Papatoetoe Local Board: Item 9.1 - Public Forum - Pursuit of Excellence Awards - Kobe Anitelea presentation  

 

 

 

9.2

Public Forum - Pursuit of Excellence Awards - Candy Tusini-Rex

 

Candy Tusini-Rex, Pursuit of Excellence recipient, was in attendance to report to the board.

 

A powerpoint presentation was given.  A copy has been placed on the offical minutes and will be available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2019/5

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That Ōtara-Papatoetoe Local Board:

a)      thank Candy Tusini-Rex for her attendance and presentation.

CARRIED

 

Attachments

a     19 February 2019, Ōtara-Papatoetoe Local Board: Item 9.2 - Public Forum - Pursuit of Excellence Awards - Candy Tusini-Rex presentation  

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Governing Body Member Update

 

There was no Governing Body Member update.

 

 

 

12

Board Members' Report

 

Deputy Chair R Robertson’s report and Member D Trenberth’s reports were tabled at the meeting.

 

A copy has been placed on the offical minutes and will be available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2019/6

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board;

a)      receive the board members’ written and oral reports.

CARRIED

 

Attachments

a     19 February 2019, Ōtara-Papatoetoe Local Board: Item 12 - Board Members' Reports - Deputy Chair Ross Robertson's February report

b     19 February 2019, Ōtara-Papatoetoe Local Board: Item 12 - Board Members' Reports - Member Dawn Trenberth's February report

 


 

 

 

13

Chairperson's Announcements

 

Resolution number OP/2019/7

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the chairperson’s verbal update.

CARRIED

 

 

14

Auckland Transport February 2019 report to the Ōtara-Papatoetoe Local Board

 

Resolution number OP/2019/8

MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the report entitled ‘Auckland Transport February 2019 report to the Ōtara-Papatoetoe Local Board’.

 

CARRIED

 

 

15

Integrated services and community enterprise at Te Puke ō Tara Community Centre and Ōtara Pool & Leisure Centre complex

 

Resolution number OP/2019/9

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the terms of an occupancy agreement with Pasifika Physio for the space identified in the attached plan. These include general terms outlined in this report and the following terms;

i.      occupancy a period of three years with no right of renewal

ii.    an inclusive rental cost of $25,000 plus GST per year.

b)      approve the terms of an occupancy agreement with Affirming Works Limited for the kiosk at Te Puke ō Tara Community Centre, 20 Newbury Street Ōtara and the café at Fresh Gallery, 46 Fair Mall, Ōtara. These include general terms outlined in this report and the following terms;

i.     occupancy for a period of three years with no right of renewal

ii.    an annual operating charge of $2,175 plus GST.

c)      support the reclassification of Lot 54 DP55184 to be progressed in parallel with the approval for use of space at the centre for a café and Pasifika Physio.

 

CARRIED

 

Note:  Member M Gush abstained from voting on the above resolution.

 


 

16

Auckland Council participation in Tuia Te Here Tangata 2019

 

Resolution number OP/2019/10

MOVED by Chairperson L Fuli, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)          agree to participate in the regional pilot of the Tuia programme 2019 and welcomes the budget contribution of $7,500 towards local expenses.

b)          nominate the local board chair (Chair Fuli) to participate as a mentor in the Tuia rangatahi leadership development programme for the Ōtara-Papatoetoe Local Board area for 2019.

c)          note that due to the late notice of acceptance on to the 2019 programme, as acknowledged in the report, the rangatahi selection process employed by the local board will be streamlined and involve nominations from the local board members.

d)          request officers to provide a final update to the board on completion of this year’s programme.

CARRIED

 

17

Release of community safety and economic development funding to Papatoetoe Central Main Street Society 2018/2019

 

Resolution number OP/2019/11

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      receive Papatoetoe Central Mainstreet Society’s bulk funding accountability report for 2017/2018.

b)      approve the release of $83,000 to Papatoetoe Central Mainstreet Society from 2018/2019 work programme line 991, Capacity-Building for business associations operating Business Improvement Districts (BIDs).

CARRIED

 

18

Discretionary grant application outside funding round for Holi Papatoetoe 2019

 

Member D Lee declared an interest in this item and took no part in the discussion or voting on the matter.

 

 

Resolution number OP/2019/12

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)         agree to consider the application received outside of the advertised funding rounds due to timing constraints for the activity.

b)        approve a grant application for $15,000 towards the Holi celebrations in Kingswood Reserve, Papatoetoe.

c)     request officers to inform all local Business Associations to submit applications for the Business Improvement Districts (BID) contestable fund in the next and final local board grants funding round which closes on 15th March 2019 for a decision on 21st May 2019.

CARRIED

 

Note:  Deputy Chair R Robertson and Member M Gush abstained from voting on the above resolution.

 

19

Auckland Council Quarterly Performance Report: Otara-Papatoetoe for quarter two 2018/2019

 

Memos providing additional information on the proposed Poly-cycle recycling initiative and the Ngāti Ōtara park multipurpose facility project were tabled at the meeting. 

 

A copy has been placed on the offical minutes and will be available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2019/13

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)          receive the performance report for the financial quarter ending 31 December 2018.

b)          note that there is an identified underspend of $12,000 in the work programme item 997.

c)          approve the proposal to increase the budget earmarked for neighbourhood initiatives being delivered by The Ōtara Papatoetoe Squad (TOPS) by an additional $2,000 (Work programme item 997) utilising part of the identified underspend.

d)          approve $10,000 as a contribution towards Poly-cycle recycling initiative to be implemented at Polyfest 2019 and request appropriate acknowledgement of the local board contribution, including Ōtara-Papatoetoe Local Board branding at the event.

e)          request a transfer of $10,000 from Arts, Community and Events (work programme line 997) to Infrastructure and Environmental Services to facilitate the grant approved.

f)         note the recent update (as per attached staff memo dated 13th February 2019) on the Ngāti Ōtara park multipurpose facility project (work programme item 2080) that indicates the shortfall in project costs has now increased to $1.5m partly due to ground methane issues from a nearby closed landfill.

g)        request the Finance and Performance Committee to confirm the inclusion of the Ngāti Ōtara park multipurpose facility in the One Local Improvement (OLI) programme.

h)        request the Finance and Performance Committee to allocate $1.5m towards the Ngāti Otara park multipurpose facility as part of recognising this project as the Ōtara-Papatoetoe Local Board preferred OLI.

i)          request the Community Facilities department and other teams that manage local board governed facilities to display and make available information about local board members and local board office details at all local board governed facilities in order to ensure that our community members using these facilities will have access to contact details for their elected representatives.

CARRIED

 

Attachments

a     19 February 2019, Ōtara-Papatoetoe Local Board: Item 19 - Auckland Council Quarterly Performance Report: Otara-Papatoetoe for quarter two 2018/2019 - proposed Poly-cycle recycling initiative additional information memo

b     19 February 2019, Ōtara-Papatoetoe Local Board: Item 19 - Auckland Council Quarterly Performance Report: Otara-Papatoetoe for quarter two 2018/2019 - Ngāti Ōtara park multipurpose facility project  additional information memo

 

 

20

Feedback on draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039

 

Resolution number OP/2019/14

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      support in principle the draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039, subject to additional feedback to be delegated to Chairperson L Fuli to approve and submit by the end of March 2019.

CARRIED

 

 

21

Governance Forward Work Calendar

 

Resolution number OP/2019/15

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      note the Governance Forward Work Calendar.

CARRIED

 

 

22

Ōtara-Papatoetoe Local Board Workshop Notes

 

Resolution number OP/2019/16

MOVED by Chairperson L Fuli, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)         note the workshop notes from the workshops held on Tuesday 4 December 2018 and 29 January 2019.

CARRIED

 

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

6.32 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................