Komiti ā Pūtea, ā Mahi Hoki /

Finance and Performance Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Finance and Performance Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Tuesday, 16 April 2019 at 9.39am.

 

present

 

Chairperson

Cr Ross Clow

 

Deputy Chairperson

Cr Desley Simpson, JP

 

Members

Cr Josephine Bartley

 

 

Cr Dr Cathy Casey

 

 

Deputy Mayor Bill Cashmore

From 1.53pm, Item 9

 

Cr Linda Cooper, JP

 

 

Cr Chris Darby

 

 

Cr Alf Filipaina

 

 

Cr Hon Christine Fletcher, QSO

From 9.53am, Item 5.1

 

Mayor Hon Phil Goff, CNZM, JP

Until 3.10pm, Item 10

 

IMSB Member Tau Henare

Until 11.48am, Item 8

 

Cr Richard Hills

 

 

Cr Penny Hulse

Until 3.10pm, Item 10

 

Cr Mike Lee

From 10.31am, Item 6.1

 

Cr Daniel Newman, JP

From 9.40am, Item 6.1

 

Cr Sharon Stewart, QSM

Until 3.10pm, Item 10

 

IMSB Chair David Taipari

Until 12.07pm, Item 9

 

Cr Sir John Walker, KNZM, CBE

 

 

Cr Wayne Walker

 

 

Cr John Watson

 

 

Cr Paul Young

 

 

 

ABSENT

 

Members

Cr Efeso Collins

 

 

IMSB Member Terrence Hohneck

 

 

Cr Greg Sayers

 

 

 


Finance and Performance Committee

16 April 2019

 

 

 

 

1          Apologies

  

Resolution number FIN/2019/30

MOVED by Chairperson R Clow, seconded by Cr C Casey:  

That the Finance and Performance Committee:

a)         accept the apologies from Deputy Mayor, Cr B Cashmore for absence on council business; Cr E Collins, Cr G Sayers and IMSB Member T Hohneck for absence; Cr C Fletcher for lateness; and IMSB Chair D Taipari and IMSB Member T Henare, for early departure.

CARRIED

Note:   An apology was subsequently received from Cr M Lee for lateness.   

Deputy Mayor Cr B Cashmore subsequently entered the meeting at 1.53pm.

 

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

 

3          Confirmation of Minutes

 

Resolution number FIN/2019/31

MOVED by Chairperson R Clow, seconded by Deputy Chairperson D Simpson:  

That the Finance and Performance Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 19 March 2019 and the extraordinary minutes of its meeting held on Wednesday, 20 March 2019, as a true and correct record.

CARRIED

 

 

 

4          Petitions

 

There were no petitions.

 

 


 

 

5          Public Input

 

5.1

Public Input - Liam Venter, Auckland Motorcycle Club regarding the timing and allocation for financial support to build a replacement bucket motorcycle race track at Colin Dale Park

 

Cr D Newman joined the meeting at 9.40am.
Cr C Fletcher joined the meeting at 9.53am.

 

Resolution number FIN/2019/32

MOVED by Chairperson R Clow, seconded by Cr C Darby:  

That the Finance and Performance Committee:

a)      receive and thank Mr Liam Venter, Auckland Motorcycle Club for his presentation regarding the timing and allocation for financial support to build a replacement bucket motorcycle race track at Colin Dale Park.

b)      request that staff work with the Auckland Motorcycle Club on alternative options.

CARRIED

 

 

Cr W Walker left the meeting at 10.18am.

 

 

5.2

Public Input - Waitematā Low Carbon Network regarding Council Controlled Organisation Statements of Intent

 

IMSB Chair D Taipari left the meeting at 10.18am.
Cr M Lee joined the meeting at 10.31am.
IMSB Chair D Taipari returned to the meeting at 10.33am.

 

Ms Sarah Thomson, Mr Grant Hewison and Ms Imogen Allen gave a PowerPoint presentation.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number FIN/2019/33

MOVED by Cr P Hulse, seconded by Cr R Hills:  

That the Finance and Performance Committee:

a)      receive and thank Ms Sarah Thomson, Mr Grant Hewison and Ms Imogen Allen, Waitematā Low Carbon Network for their presentation related to including additional information in the Council Controlled Organisation Statements of Intent to better support the council’s commitment to 1.5C maximum warming.

CARRIED

 

Attachments

a     16 April 2019 - Finance and Performance Committee, Item 5.2 - Public Input - Waitemata Low Carbon Network regarding Council Controlled Organisation Statements of Intent - PowerPoint presentation

 

 


 

 

6          Local Board Input

 

6.1

Local Board Input - Ōtara-Papatoetoe Local Board relating to the Ngāti Ōtara Multi-Sport and Cultural Centre

 

IMSB Member T Henare left the meeting at 10.42am.

Ms Lotu Fuli, Chairperson - Ōtara-Papatoetoe Local Board, and Ōtara-Papatoetoe Local Board Member Apulu Autagavaia gave a PowerPoint presentation.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number FIN/2019/34

MOVED by Cr A Filipaina, seconded by Cr J Bartley:  

That the Finance and Performance Committee:

a)      receive and thank Ōtara-Papatoetoe Local Board Chair, Lotu Fuli, and Ōtara-Papatoetoe Local Board member Apulu Autagavaia for their presentation regarding the Ngāti Ōtara Multi-Sport and Cultural Centre.

CARRIED

 

Attachments

a     16 April 2019 - Finance and Performance Committee, Item 6.1 - Local Board Input - Ōtara-Papatoetoe Local Board relating to the Ngāti Ōtara Multi-Sport and Cultural Centre - PowerPoint presentation  

 

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

 

8

Ngāti Ōtara Multi-sport and Cultural Centre

 

IMSB Member T Henare returned to the meeting at 10.51am.

Cr W Walker returned to the meeting at 11.15am.

 

MOVED by Cr A Filipaina, seconded by Cr J Bartley:  

That the Finance and Performance Committee:

a)      approve $1.5M allocation of funding in financial year 2020/2021 from the One Local Initiative (OLI) programme fund to the Ngāti Ōtara Multi-sport and Cultural Centre project and incorporate the project in the OLI programme from a governance perspective.

 

 

 

MOVED by Cr D Newman, seconded by Cr C Fletcher:   an amendment by way of replacement:

b)      approve the expansion of the One Local Initiative (OLI) programme by $1.5M with $1.5M of that expanded fund allocated to fund the Ngāti Ōtara Multi-sport and Cultural Centre project to be considered, if required, as part of the Annual Budget 2019/2020, and incorporate the project in the OLI programme from a governance perspective.

 

MOVED by Cr L Cooper, seconded by IMSB Chair D Taipari:  

That the Finance and Performance Committee:

a)      agree that under Standing Order 1.6.7, the amendment now under debate, be put to the vote.

LOST

 

Note:   With the agreement of the meeting, the wording of the amendment was changed as follows:

 

MOVED by Cr D Newman, seconded by Cr C Fletcher:   an amendment by way of addition:

That the Finance and Performance Committee:

b)      consider the expansion of the One Local Initiative (OLI) programme by $1.5M as part of the Annual Budget 2019/2020.

 

Note:   After discussion and with the agreement of the meeting, the mover and seconder withdrew support of the amendment in favour of it being incorporated into the original motion.

 

Resolution number FIN/2019/35

MOVED by Cr A Filipaina, seconded by Cr J Bartley:  

That the Finance and Performance Committee:

a)      approve $1.5M allocation of funding in financial year 2020/2021 from the One Local Initiative (OLI) programme fund to the Ngāti Ōtara Multi-sport and Cultural Centre project and incorporate the project in the OLI programme from a governance perspective.

b)      consider the expansion of the One Local Initiative (OLI) programme by $1.5M as part of the Annual Budget 2019/2020.

CARRIED

 

 

The meeting adjourned 11.48am and reconvened at 11.56am.

Cr J Bartley, IMSB Member T Henare, and IMSB Chair D Taipari were not present.

 

 

9

Proposed Shareholder Comments on Draft Council-Controlled Organisation 2019-2022 Statements of Intent

 

Note:   changes to the original recommendation, adding new clauses c) to m), were made with the agreement of the meeting.

Cr A Filipaina left the meeting at 12.06pm
IMSB Chair D Taipari retired from the meeting at 12.08pm.

Cr J Bartley returned to the meeting at 12.08pm.
Cr A Filipaina returned to the meeting at 12.16pm

Cr W Walker left the meeting at 12.51pm.

Cr C Casey left the meeting at 12.55pm.

 

The meeting adjourned 12.59pm and reconvened at 1.33pm.

Cr C Fletcher and Cr Sir J Walker were not present.

 

Cr C Casey returned to the meeting at 1.33pm.

Cr C Fletcher returned to the meeting at 1.39pm.

Deputy Mayor Cr B Cashmore joined the meeting at 1.53pm.

 

MOVED by Deputy Chairperson D Simpson, seconded by Mayor P Goff:  

That the Finance and Performance Committee:

a)      note the recommended comments on the draft statements of intent 2019/2020 – 2021/2022 for the five substantive CCOs contained in this report.

b)      note that feedback at this stage of the statement of intent process is focussed on matters raised in the letters of expectation, statutory requirements, and any other council strategies which have not been adequately addressed in the draft statements of intent.

c)      note that Auckland Transport’s current approach to communication and engagement with Auckland residents and ratepayers is unsatisfactory.

d)      note that Auckland Transport’s current approach to communication and engagement with ward councillors on the ‘no surprises’ expectation is unsatisfactory.\

e)      request that Auckland Transport make its statement of intent more specific about its work programme, noting where works/projects will occur.

f)       require attendance of Auckland Transport at public meetings related to major works in business improvement districts and wards, if requested by the ward councillor(s) or local board resolution

g)      request Auckland Transport provide feedback to elected members on the results of public consultation, including for and against proposals

h)      request Auckland Transport seek input from ward councillor(s) on engagement materials for major works in their wards prior to release to public

i)        request progress reports on any resolution from the Governing Body for action by Auckland Transport at the following quarterly reporting

j)        request Auckland Transport report quarterly on reduction of congestion in Auckland.

k)      request that Auckland Transport discuss how to improve the following issues at a forthcoming workshop with governing body members:

i)      timing and quality of engagement with ward councillors, local boards, business improvement districts, and communities of interest regarding significant road works in wards,

ii)     engagement with business improvement districts on a regular basis, providing sufficient notice before major works occur in their district boundaries

iii)    provision of sound evidence including economic and social impact statements to support major works within business improvement districts

iv)    process for allocating the local board transport capital fund

v)    performance standards for contractors in relation to public engagement

vi)    responding and reporting on shareholder resolutions

vii)   definition of ‘major works’

l)        request that Auckland Transport’s final statement of intent includes the outcomes of the above workshop

m)     agree that the Mayor and the Chair and Deputy Chair of the Finance and Performance Committee will prepare letters to be sent to the five substantive council-controlled organisations containing the shareholder comments.

n)      agree that the content of the shareholder comment letters be based on the feedback in this report, with any deletions or additions based on feedback at the meeting.

o)      note that staff will record any feedback at the meeting which relates to performance or operational issues, and ensure it is raised with the relevant council-controlled organisations.

p)      delegate to the Manager, CCO Governance and External Partnerships, the authority to finalise the shareholder feedback on the draft statements of intent for Mangere Mountain Education Trust, Contemporary Art Foundation and Community Education Trust Auckland.

 

 

 

Resolution number FIN/2019/36

MOVED by Cr C Darby, seconded by Cr P Hulse:  as an amendment by way of addition.

That the Finance and Performance Committee:

q)        request that Auckland Transport engage closely with the council on developing a strategy, actions and measures to support the City Centre Masterplan refresh and Auckland Climate Action Plan, once confirmed, including the need for reducing Vehicle Kilometres Travelled (VKT) and emissions in the city centre. 

CARRIED

 

Note:   Pursuant to Standing Order 1.8.6 the following councillors requested that their dissenting votes be recorded against the amendment:

·         Cr C Fletcher

·         Cr D Newman

·         Cr D Simpson

·         Cr S Stewart

 

 

 

The substantive motion was put in parts and clauses a) to q) were renumbered.

 

 

 

Resolution number FIN/2019/37

MOVED by Deputy Chairperson D Simpson, seconded by Mayor P Goff:  

That the Finance and Performance Committee:

a)         note the recommended comments on the draft statements of intent 2019/2020 – 2021/2022 for the five substantive CCOs contained in this report.

b)      note that feedback at this stage of the statement of intent process is focussed on matters raised in the letters of expectation, statutory requirements, and any other council strategies which have not been adequately addressed in the draft statements of intent.

CARRIED

 

 

 

Resolution number FIN/2019/38

MOVED by Deputy Chairperson D Simpson, seconded by Mayor P Goff:  

That the Finance and Performance Committee:

c)      note that Auckland Transport’s current approach to communication and engagement with Auckland residents and ratepayers is unsatisfactory.

 

 

 

 

 

 

A division was called for, voting on which was as follows:

For

Cr J Bartley

Cr C Casey

Cr C Fletcher

Mayor P Goff

Cr R Hills

Cr M Lee

Deputy Chairperson D Simpson

Cr S Stewart

Cr J Watson

Cr P Young

Against

Deputy Mayor BC Cashmore

Chairperson R Clow

Cr L Cooper

Cr C Darby

Cr A Filipaina

Cr P Hulse

Cr D Newman

Abstained

 

The motion was declared carried by 10 votes to 7.

CARRIED

 

 

 

Resolution number FIN/2019/39

MOVED by Deputy Chairperson D Simpson, seconded by Mayor P Goff:  

That the Finance and Performance Committee:

d)      note that Auckland Transport’s current approach to communication and engagement with ward councillors on the ‘no surprises’ expectation is unsatisfactory.

A division was called for, voting on which was as follows:

For

Cr J Bartley

Cr C Casey

Cr C Fletcher

Mayor P Goff

Cr M Lee

Deputy Chairperson D Simpson

Cr S Stewart

Cr J Watson

Cr P Young

Against

Deputy Mayor BC Cashmore

Chairperson R Clow

Cr L Cooper

Cr C Darby

Cr A Filipaina

Cr R Hills

Cr P Hulse

Cr D Newman

Abstained

 

The motion was declared carried by 9 votes to 8.

CARRIED

 

 

 

Resolution number FIN/2019/40

MOVED by Deputy Chairperson D Simpson, seconded by Mayor P Goff:  

That the Finance and Performance Committee:

e)      request that Auckland Transport make its statement of intent more specific about its work programme, noting where works/projects will occur.

f)       require attendance of Auckland Transport at public meetings related to major works in business improvement districts and wards, if requested by the ward councillor(s) or local board resolution

g)      request Auckland Transport provide feedback to elected members on the results of public consultation, including for and against proposals

h)      request Auckland Transport seek input from ward councillor(s) on engagement materials for major works in their wards prior to release to public

i)       request progress reports on any resolution from the Governing Body for action by Auckland Transport at the following quarterly reporting

j)       request Auckland Transport report quarterly on reduction of congestion in Auckland.

k)      request that Auckland Transport discuss how to improve the following issues at a forthcoming workshop with governing body members:

i)     timing and quality of engagement with ward councillors, local boards, business improvement districts, and communities of interest regarding significant road works in wards,

ii)    engagement with business improvement districts on a regular basis, providing sufficient notice before major works occur in their district boundaries

iii)   provision of sound evidence including economic and social impact statements to support major works within business improvement districts

iv)   process for allocating the local board transport capital fund

v)    performance standards for contractors in relation to public engagement

vi)   responding and reporting on shareholder resolutions

vii)  definition of ‘major works’

l)        request that Auckland Transport’s final statement of intent includes the outcomes of the above workshop

CARRIED

 

Note:   Pursuant to Standing Order 1.8.6 the following councillors requested that their dissenting votes be recorded as follows:

·         Deputy Mayor Cr B Cashmore against clauses e) and j)

·         Cr L Cooper against clause g)

·         Cr C Darby against clauses f), g), h), i) and k)

·         Cr A Filipaina against clauses e), g) and k)

 

 

 

Resolution number FIN/2019/41

MOVED by Deputy Chairperson D Simpson, seconded by Mayor P Goff:  

That the Finance and Performance Committee:

m)        request that Auckland Transport engage closely with the council on developing a strategy, actions and measures to support the City Centre Masterplan refresh and Auckland Climate Action Plan, once confirmed, including the need for reducing Vehicle Kilometres Travelled (VKT) and emissions in the city centre. 

CARRIED

 

Note:   Pursuant to Standing Order 1.8.6 the following councillors requested that their dissenting votes be recorded as follows:

·         Cr C Fletcher

·         Cr D Newman

·         Cr D Simpson

·         Cr S Stewart

·         Cr P Young

 

Resolution number FIN/2019/42

MOVED by Deputy Chairperson D Simpson, seconded by Mayor P Goff:  

That the Finance and Performance Committee:

n)      agree that the Mayor and the Chair and Deputy Chair of the Finance and Performance Committee will prepare letters to be sent to the five substantive council-controlled organisations containing the shareholder comments.

o)      agree that the content of the shareholder comment letters be based on the feedback in this report, with any deletions or additions based on feedback at the meeting.

p)      note that staff will record any feedback at the meeting which relates to performance or operational issues, and ensure it is raised with the relevant council-controlled organisations.

q)      delegate to the Manager, CCO Governance and External Partnerships, the authority to finalise the shareholder feedback on the draft statements of intent for Mangere Mountain Education Trust, Contemporary Art Foundation and Community Education Trust Auckland.

CARRIED

 

 

 

For clarity, the resolution reads as follows:

a)      note the recommended comments on the draft statements of intent 2019/2020 – 2021/2022 for the five substantive CCOs contained in this report.

b)      note that feedback at this stage of the statement of intent process is focussed on matters raised in the letters of expectation, statutory requirements, and any other council strategies which have not been adequately addressed in the draft statements of intent.

c)      note that Auckland Transport’s current approach to communication and engagement with Auckland residents and ratepayers is unsatisfactory.

d)      note that Auckland Transport’s current approach to communication and engagement with ward councillors on the ‘no surprises’ expectation is unsatisfactory.

e)      request that Auckland Transport make its statement of intent more specific about its work programme, noting where works/projects will occur.

f)       require attendance of Auckland Transport at public meetings related to major works in business improvement districts and wards, if requested by the ward councillor(s) or local board resolution

g)      request Auckland Transport provide feedback to elected members on the results of public consultation, including for and against proposals

h)      request Auckland Transport seek input from ward councillor(s) on engagement materials for major works in their wards prior to release to public

i)        request progress reports on any resolution from the Governing Body for action by Auckland Transport at the following quarterly reporting

j)        request Auckland Transport report quarterly on reduction of congestion in Auckland.

k)      request that Auckland Transport discuss how to improve the following issues at a forthcoming workshop with governing body members:

i)      timing and quality of engagement with ward councillors, local boards, business improvement districts, and communities of interest regarding significant road works in wards,

ii)     engagement with business improvement districts on a regular basis, providing sufficient notice before major works occur in their district boundaries

iii)    provision of sound evidence including economic and social impact statements to support major works within business improvement districts

iv)    process for allocating the local board transport capital fund

v)    performance standards for contractors in relation to public engagement

vi)    responding and reporting on shareholder resolutions

vii)   definition of ‘major works’

l)        request that Auckland Transport’s final statement of intent includes the outcomes of the above workshop

m)     request that Auckland Transport engage closely with the council on developing a strategy, actions and measures to support the City Centre Masterplan refresh and Auckland Climate Action Plan, once confirmed, including the need for reducing Vehicle Kilometres Travelled (VKT) and emissions in the city centre. 

n)      agree that the Mayor and the Chair and Deputy Chair of the Finance and Performance Committee will prepare letters to be sent to the five substantive council-controlled organisations containing the shareholder comments.

o)      agree that the content of the shareholder comment letters be based on the feedback in this report, with any deletions or additions based on feedback at the meeting.

p)      note that staff will record any feedback at the meeting which relates to performance or operational issues, and ensure it is raised with the relevant council-controlled organisations.

q)      delegate to the Manager, CCO Governance and External Partnerships, the authority to finalise the shareholder feedback on the draft statements of intent for Mangere Mountain Education Trust, Contemporary Art Foundation and Community Education Trust Auckland.

 

 

 

10

Unlocking development at Redhills

 

Cr P Hulse retired from the meeting at 3.10pm.

Cr S Stewart retired from the meeting at 3.10pm.

Cr W Walker returned to the meeting at 3.10pm.

Mayor P Goff retired from the meeting at 3.10pm.

 

A PowerPoint presentation was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number FIN/2019/43

MOVED by Cr L Cooper, seconded by Chairperson R Clow:  

That the Finance and Performance Committee:

a)       endorse further work on council provision of the transport works required to support development in Redhills and options for funding this including a targeted rate.

CARRIED

 

Attachments

a     16 April 2019 - Finance and Performance Committee, Item 10 - Unlocking development at Redhills - PowerPoint presentation  

 

 

 

11

Finance and Performance Committee - Information Report - 16 April 2019

 

Resolution number FIN/2019/44

MOVED by Chairperson R Clow, seconded by Deputy Chairperson D Simpson:  

That the Finance and Performance Committee:

a)      receive the information report – 19 March 2019.

CARRIED

 

 

12        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

3.33pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Finance and Performance Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................