Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketāpapa Local Board held in the Local Board Office, 560 Mt Albert Road, Three Kings on Thursday, 18 April 2019 at 4.01pm.

 

present

 

Chairperson

Harry Doig

Chair from 4.35 pm Item 15 resolution b until the end of the meeting

Deputy Chairperson

Julie Fairey

Chair from 4.01 pm – 4.35 pm Item 15 resolution a

Members

Anne-Marie Coury

 

 

David Holm

 

 

Shail Kaushal

 

 

Ella Kumar, JP

 

 

ABSENT

 

 

Councillor Cathy Casey

 

 

 

Councillor Christine Fletcher

 

 

 

 

IN ATTENDANCE

 

Lee Corrick

Albert-Eden Local Board

 

 


 

1          Welcome

 

Deputy Chair, Julie Fairey delivered the welcome message.

 

2          Apologies

  

Resolution number PKTPP/2019/57

MOVED by Deputy Chairperson J Fairey, seconded by Member S Kaushal:  

That the Puketāpapa Local Board:

a)         accept the apology from Chair Harry Doig for lateness.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number PKTPP/2019/58

MOVED by Deputy Chairperson J Fairey, seconded by Member A-M Coury:  

That the Puketāpapa Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 21 March 2019, as a true and correct record.

                        CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

The recent passing of Dean Martin

 

We acknowlege the death of Dean Martin of Council’s Te Waka Anga Mua ki Uta.  Dean was a trusted advisor and friend to the board.

 

His passing was a great shock.

 

Our love and best wishes go out to his whanau and friends

 

 

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.


 

 

9          Public Forum

 

9.1

Levonne Phillips - The Church of Jesus Christ of Latter-day Saints

 

Levonne and Brooke Phillips attended the meeting to introduce the church that Levonne represents and to develop a further relationship with the board

                                                                       

 

Resolution number PKTPP/2019/59

MOVED by Chairperson H Doig, seconded by Member A-M Coury:

That the Puketāpapa Local Board:

a)         thank Levonne and Brooke Phillips for their presentation.

CARRIED

 

Note: Item 9 Public Forum was taken after Item 13 Puketāpapa Local Board Grants Programme.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

Precedence of Business

Resolution number PKTPP/2019/60

MOVED by Deputy Chairperson J Fairey, seconded by Member D Holm:   

That the Puketāpapa Local Board:

a)         agree that item 13, Puketāpapa Local Board Grants Programme 2019/2020 be accorded precedence at this time.

CARRIED

 

13

Puketapapa Local Board Grants Programme 2019/2020

 

Resolution number PKTPP/2019/61

MOVED by Member E Kumar, seconded by Member S Kaushal:  

That the Puketāpapa Local Board:

a)         adopt the Puketāpapa Grants Programme 2019/2020 with the following amendment:

Quick Response

2019/2020 grant rounds

Opens

Closes

Decision made

Project to occur after

Round One

3 June 2019

28 June 2019

15 August 2019

1 September 2019

Round Two

3 February 2020

13 March 2020

21 May 2020

1 June 2020

 

 

 

 

 

 

 

Local Grant

2019/2020

Grants rounds

Opens

Closes

Decision made

Project to occur after

Round One

3 June 2019

12 July 2019

15 August 2019

1 September 2019

Round Two

3 February 2020

13 March 2020

21 May 2020

1 June 2020

 

Multi-board grants rounds

Local Grant Round One

3 June 2019

19 July 2019

15 August 2019

1 September 2019

Local Grant Round Two

20 January 2020

13 March 2020

21 May 2020

1 June 2020

 

CARRIED

 

Precedence of Business

Resolution number PKTPP/2019/62

MOVED by Deputy Chairperson J Fairey, seconded by Member D Holm:  

That the Puketāpapa Local Board:

a)         agree that Item 15 Local Board Decisions and Input into the Annual Budget 2019/2020 and the proposed amendment to the 10 Year Budget 2018-2028  be accorded precedence at this time.

CARRIED

 

15

Local board decisions and input into the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028

 

Resolution number PKTPP/2019/63

MOVED by Member A-M Coury, seconded by Deputy Chairperson J Fairey:

That the Puketāpapa Local Board:

a)    approve the following advocacy initiatives for inclusion (as an appendix) to its 2019/2020 Local Board Agreement:

• Liston Village and Open Space – retain seniors housing on the site and allow the entrance to Monte Cecilia Park to be expanded.                 

 

Note: Member E Kumar Abstained

 

Resolution number PKTPP/2019/64

MOVED by Deputy Chairperson J Fairey, seconded by Member S Kaushal:  

That the Puketāpapa Local Board:

b)    receive consultation feedback on the Puketāpapa Local Board priorities for 2019/2020.

c)   receive consultation feedback on regional proposals in the Annual Budget 2019/2020 and on the proposed amendment to the 10-year Budget 20198-2028 regarding property transfer of legal ownership of properties within the council group.

d)   provide the following feedback on the regional proposals in the draft Annual Budget 2019/2020:

Changes to rates and fees

Governing Body Proposal        

Puketāpapa Local Board Feedback

Annual waste management changes

 

Support the increase as waste reduction is one of the goals of the local board plan.

Food scraps targeted rate

 

This proposal is outside the board area.

 

Support the extension in principle, as it provides a way of decreasing waste to landfill.  Highlighting the need to monitor the effectiveness, and any unintended consequences, of this pilot.

Wāitakere rural sewerage targeted rate

 

This proposal is outside the board area.

 

Support bringing on site wastewater systems under a regional compliance scheme, noting that improving water quality is a major issue for Auckland and the existing arrangement in the Waitākere area has not delivered desired improvements.

 

Urban boundary rating change

 

Support the adjustment to incorporate areas that receive the same service as adjacent urban neighbours.

 

Religious properties rates change

 

Support the  proposal  to not charge rates  on some parts of land owned by religious organisations that are not used for commercial purposes.

 

Increase to some regulatory fees

 

Support the increase to maintain cost recovery.

 

e)     support the proposed amendment to the 10-year Budget 2018-2028 regarding transfer of legal ownership of properties within the council group, noting the proposal is financially prudent and simplifies the handover of maintenance and operational activities once developments are complete.

f)      thank Litia Brighouse-Fuavao, John Adams and David Rose for their attendance.               

CARRIED

Note: Item 9.0 Public Forum was taken at this point.

 

Precedence of Business

Resolution number PKTPP/2019/65

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)         agree that Item 12: Auckland Transport’s Monthly Update  be accorded precedence at this time.

CARRIED

 

12

Auckland Transport's Monthly Update

 

Resolution number PKTPP/2019/66

MOVED by Member D Holm, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)         receive the Auckland Transport April 2019 report;

b)        thank Lorna Stewart for her attendance.

CARRIED

 

Precedence of Business

Resolution number PKTPP/2019/67

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)         agree that C1: Mt Roskill Streetscape Project be accorded precedence at this time.

CARRIED

 

24        Procedural motion to exclude the public

Resolution number PKTPP/2019/68

MOVED by Chairperson H Doig, seconded by Member S Kaushal:  

That the Puketāpapa Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

b)      agree that Lorna Stewart Auckland Transport’s Elected Member Relationship Manager, be permitted to remain for Confidential Item C1, Mt Roskill streetscape after the public has been excluded, because of their knowledge of the Mt Roskill streetscape project, which will help the Puketāpapa Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

 

 

 

 

C1       Mt Roskill streetscape project update

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains financial information from a contractor.  Making that information publicly available would affect an invited tender process for the same project.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

4.49 pm           The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

5.19 pm           The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Mt Roskill streetscape project update

 

a)         confirm that there be no restatement of this confidential report and attachments for the Mt Roskill streetscape project update, until the project has been completed.

b)        thank Rebecca Greaves and Lorna Stewart for their attendance.

 

 

 

11

Local Board Transport Capital Fund - April 2019

 

Resolution number PKTPP/2019/71

MOVED by Deputy Chairperson J Fairey, seconded by Member S Kaushal:  

That the Puketāpapa Local Board:

a)      receive this report;

b)      allocate the remainder of the Puketāpapa Local Board Capital Fund, $244,787 to capital improvements associated with the streetscape improvement project at Roskill Village;

c)      thank Lorna Stewart for her attendance/

CARRIED

Note: Member D Holm abstained.

 

Item - 12. Auckland Transport's Monthly Update - has been moved to another part of the document.

 

Item - 13. Puketapapa Local Board Grants Programme 2019/2020 - has been moved to another part of the document.

 

14

Approval for New Road Names at 80 Olsen Avenue, Hillsborough

 

MOVED by Member S Kaushal, seconded by Member D Holm: 

That the Puketāpapa Local Board:

a)      approve the following road names for the three new roads created by way of subdivision at 80 Olsen Avenue, Hillsborough (Stage 1), in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60324701, SUB60324703):

·   COAL 1: [Karakia Lane]

·   COAL 2: [Prakash Lane]

·   COAL 3: [Pal Lane]

 

MOVED by Member E Kumar, seconded by Member A-M Coury: 

Moved an amendment to the original motion as follows:

a)    approve the following road names for the three new roads created by way of subdivision at 80 Olsen Avenue, Hillsborough (Stage 1), in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60324701, SUB60324703):

·   COAL 1: [Karakia Lane]

·   COAL 2: [Prakash Lane]

·   COAL 3: [Anahere Lane]

Subject to the Mana Whenua confirmation of the acceptable use of Karakia and Anahere Lanes. 

 

 

Resolution number PKTPP/2019/72

MOVED by Member S Kaushal, seconded by Member E Kumar: 

That the Puketāpapa Local Board:

a)    approve the following road names for the three new roads created by way of subdivision at 80 Olsen Avenue, Hillsborough (Stage 1), in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60324701, SUB60324703):

·  COAL 1: [Karakia Lane]

·  COAL 2: [Prakash Lane]

·  COAL 3: [Anahere Lane]

Subject to the Mana Whenua confirmation of the acceptable use of Karakia and Anahere Lanes. 

 

CARRIED

 

Attachments

a     20190418 Item 14: Approval for New Road Names at 80 Olsen Avenue, Hillsborough

Note: Member D Holm voted against the amendment in the substantive motion.

 

 

 

Item - 15. Local board decisions and input into the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028 - has been moved to another part of the document.

 

16

Regional Facilities Auckland Second Quarter Performance Report for the quarter ended 31 December 2018

 

Resolution number PKTPP/2019/73

MOVED by Member D Holm, seconded by Member A-M Coury:  

That the Puketāpapa Local Board:

a)         receive the Regional Facilities Auckland quarterly performance report for the second quarter ending 31 December 2018.

b)        thank Judy Lawley for her attendance.

CARRIED

 

17

Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal resolution from Governing Body

 

This item was deferred to a future meeting of the Puketapapa Local Board.

 

 

18

Albert-Eden-Roskill Ward Councillor Update

 

No update received.

 

 

19

Chairperson's Report

 

Resolution number PKTPP/2019/74

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)      receive Chair Harry Doig’s report for March 2019.

CARRIED

 

20

Board Member Reports

 

20.1

Julie Fairey

 

Resolution number PKTPP/2019/75

MOVED by Deputy Chairperson J Fairey, seconded by Chairperson H Doig:  

That the Puketāpapa Local Board:

a)      receive J Fairey’s report for 08 March – 08 April 2019

CARRIED

 

20.2

David Holm

 

Resolution number PKTPP/2019/76

MOVED by Member D Holm, seconded by Chairperson H Doig:  

That the Puketāpapa Local Board:

a)      receive D Holm’s report for 08 February – 07 April 2019.

CARRIED

 

20.3

Ella Kumar

 

Resolution number PKTPP/2019/77

MOVED by Member E Kumar, seconded by Chairperson H Doig:  

That the Puketāpapa Local Board:

a)         receive E Kumar’s report for 01 March – 28 March 2019.

CARRIED

 

21

Governance Forward Work Programme Calendar

 

Resolution number PKTPP/2019/78

MOVED by Deputy Chairperson J Fairey, seconded by Chairperson H Doig:  

That the Puketāpapa Local Board:

a)      receive the governance forward work programme calendar for April 2019.

CARRIED

 

22

Record of Puketāpapa Local Board Workshop Notes

 

Resolution number PKTPP/2019/79

MOVED by Chairperson H Doig, seconded by Member A-M Coury:  

That the Puketāpapa Local Board:

a)      receive the Puketāpapa Local Board workshop records for 14 March, 28 March 2019, 4 April 2019.

CARRIED

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

25

Department of Conservation proposal to revoke Reserves Act 1977 delegations

 

Resolution number PKTPP/2019/80

MOVED by Chairperson H Doig, seconded by Member A-M Coury:  

That the Puketāpapa Local Board:

a)    note that amongst other things the purposes of the Reserves Act 1977 is in:

i)     providing for the preservation and management of areas for the benefit and enjoyment of the public

ii)    ensuring, as far as possible, the preservation of access for the public

b)    note also that the Act has the following objectives:

i)     emphasise retention of open space for outdoor recreation

ii)    maximise freedom of access to reserves for all people rather than just a few

iii)   encourage multiple use of reserve land and facilities when feasible and appropriate

iv)   facilitate greater involvement of the public in reserves administration and decision-making.

c)    support the purposes and objectives of the Reserves Act 1977 and any delegations made by the Department of Conservation and internal council processes that enable Local Boards and their communities to further these purposes and objectives.

 

d)    endorse Auckland Council’s submission to the Department of Conservation on the revocation of certain delegations to territorial authorities under the Reserves Act 1977 where it points out that:

i)     the department has provided no substantive justification for the proposal

ii)    the department appears to have based its proposal on a comment made by the judge in the decision of Opua Coastal Preservation Inc v Far North District Council  [2018] NZCA 262, a decision that has been appealed to the Supreme Court, meaning that changes at this time are somewhat premature.”

e)   urge the Governing Body to circulate Auckland Council’s submission to other local authorities.

CARRIED

 

Attachments

a     20190418 Item: 25 Department of Conservation proposalto revoke Reserves Act 1977 delegations

 

 

 

6.43pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

 

DATE:...........................................................................

 

 

 

CHAIRPERSON:...........................................................

 

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