I hereby give notice that an ordinary meeting of the Rodney Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 18 April 2019

2.00pm

Council Chambers
Orewa Service Centre

50 Centreway Road, Orewa

 

Rodney Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Beth Houlbrooke

 

Deputy Chairperson

Phelan Pirrie

 

Members

Brent Bailey

 

 

Tessa Berger

 

 

Cameron Brewer

 

 

Louise Johnston

 

 

Allison Roe, MBE

 

 

Colin Smith

 

 

Brenda Steele

 

 

(Quorum 5 members)

 

 

 

Robyn Joynes

Democracy Advisor - Rodney

 

10 April 2019

 

Contact Telephone: +64 212447174

Email: robyn.joynes@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

Board Member

Organisation

Position

Brent Bailey

Royal NZ Yacht Squadron

Kaipara College Board of Trustees

Member

Parent Representative

Tessa Berger

 

 

Mahurangi Action Incorporated
Mahurangi Coastal Trail Trust

The Merchandise Collective

Friends of Regional Parks

Matakana Coast Trail Trust

 

President

Chairperson

Founder/Director

Committee Member

Member Forum representative

Cameron Brewer

Riverhead Residents & Ratepayers Association

Cameron Brewer Communications Limited

Spire Investments Limited

Member

Director

Shareholder

Beth Houlbrooke

 

Kawau Island Boat Club

ACT New Zealand

Member

Vice President

 

Louise Johnston

 

Blackbridge Environmental Protection Society

Treasurer

Phelan Pirrie

Muriwai Volunteer Fire Brigade

Best Berries (NZ) Ltd 

Grow West Ltd

North West Country Incorporated

Officer in Charge

Director/Shareholder

Director

Manager

Allison Roe

Waitemata District Health Board

Matakana Coast Trail Trust

 

Elected Member

Chairperson

 

Colin Smith

 

 

 

Brenda Steele

 

Te Uri o Hau Incorporation

Beacon Pathway

 

Secretary/Beneficiary

Board member


Rodney Local Board

18 April 2019

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Netball Rodney facilities on Centennial Park in Wellsford                             5

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Public notification of Auckland Council's intention to reclassify a portion of land at Goodall Reserve, Snells Beach from recreation reserve to local purpose (helipad and parking) reserve                                                                                                     7

12        Public notification of Auckland Council's intention to grant a new community lease to The Mahurangi Community Trust with provision for a sub-lease to Fire and Emergency New Zealand at Goodall Reserve, 326 Mahurangi East Road, Snells Beach                                                                                                                            21

13        Community-led sport and recreation projects at Warkworth Showgrounds       31

14        Community Facilities Work Programme Renewal Reallocations                          55

15        Community Facilities Work Programme LDI Opex Allocations                             63

16        Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal resolution from Governing Body                                                              81

17        Local board decisions and input into the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028                                        85

18        Rodney Local Board Chairperson's report                                                             101

19        Rodney Local Board workshop records                                                                 105

20        Deputations and public forum update                                                                     109

21        Governance forward work calendar                                                                        113

22        Rodney Ward Councillor update                                                                              119  

23        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 21 March 2019 as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Netball Rodney facilities on Centennial Park in Wellsford

Te take mō te pūrongo

Purpose of the report

1.       Netball Rodney Centre have requested a deputation to discuss netball facilities on Centennial Park in Wellsford.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      thank Netball Rodney Centre for their presentation.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Rodney Local Board

18 April 2019

 

 

Public notification of Auckland Council's intention to reclassify a portion of land at Goodall Reserve, Snells Beach from recreation reserve to local purpose (helipad and parking) reserve

File No.: CP2019/04729

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval to publicly notify Auckland Council’s intention to reclassify a portion of land (0.1712Ha) at Goodall Reserve, Snells Beach from recreation reserve to local purpose (helipad and parking) reserve.

Whakarāpopototanga matua

Executive summary

2.       The Mahurangi Community Trust occupies a portion of land (1033m²) at Goodall Reserve, Snells Beach under the terms of a community ground lease entered into with the former Rodney District Council. The community lease commenced 1 March 2000, providing for one term of 19 years expiring 28 February 2019. The underlying land is held in fee simple by Auckland Council and is subject to the requirements of the Local Government Act 2002. The trust sub-lease its building to Fire and Emergency New Zealand.

3.       In addition to the portion of Goodall Reserve occupied under its community ground lease, the trust also occupies a portion of land adjacent to the lease area on which it has constructed a helipad and parking. The helipad and parking are integral to search and rescue and general emergencies which are the primary activities at the trust’s adjoining building operating as a fire station. The trust’s improvements are situated on land subject to the requirements of the Reserves Act 1977 and classified as recreation reserve.

4.       This classification does not legally support the activities undertaken by the trust. As such, this particular portion of Goodall Reserve must be reclassified from recreation reserve to local purpose (helipad and parking) reserve to enable the progression of any new community lease to the trust for its entire area occupied.

5.       In November 2018, council commissioned a survey of Goodall Reserve which created new land parcels to set apart the area occupied by the helipad and parking from the majority of the reserve legally described as Part Lot 3 DP 114828. Part Lot 3 DP 114828 is now redefined by SO 530069 comprising the following:

New legal description

Area

Purpose

Section 1 Survey Office Plan 530069

0.1712Ha

Trust-owned helipad and parking. The area will need to be reclassified from recreation reserve to local purpose (helipad and parking) reserve to enable the grant of a new community lease to the trust for its entire area occupied.

Section 2 Survey Office Plan 530069

10.2640Ha

Recreation reserve.

6.      While local boards hold delegated authority under Section 24(1) of the Reserves Act to approve reclassifications of this nature, the proposal must first be publicly notified and engagement undertaken with iwi identified as having an interest in the land.

7.       This report recommends that the Rodney Local Board approve the public notification of Auckland Council’s intention to reclassify the portion of land at Goodall Reserve legally described as Section 1 Survey Office Plan 530069 comprising 0.1712Ha from recreation reserve to local purpose (helipad and parking) reserve.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      approve the public notification of Auckland Council’s intention to reclassify 0.1712Ha of part of Goodall Reserve legally described as Part Lot 3 DP 114828 redefined by survey as Section 1 Survey Office Plan 530069 from recreation reserve to local purpose (helipad and parking) reserve (Attachment A).

b)      nominate a hearings panel to hear, consider and decide on any submissions or objections received following the public notification process.

c)      request that council staff report back to the local board following public notification for a decision or reclassification of the portion (0.1712Ha) of Part Lot 3 DP 114828 redefined by survey as Section 1 Survey Office Plan 530069 from recreation reserve to local purpose (helipad and parking).

Horopaki

Context

8.       This report considers land classification matters impacting on community leasing issues with respect to The Mahurangi Community Trust at Goodall Reserve.

9.       Local boards hold delegated authority under Section 24(1) of the Reserves Act to approve reclassifications of this nature, subject to all statutory processes having been satisfied.

Tātaritanga me ngā tohutohu

Analysis and advice

History of land title

10.     The history of land title with respect to Goodall Reserve is detailed in the table below:

Year

Land parcels

Notes

1985

The property known as Goodall Reserve, described as Lots 1 - 3 DP 114828 and comprising a total area of 12.2792 hectares, was originally acquired by the Rodney County Council as a recreation reserve from William Ronald Goodall of Snells Beach, farmer.

 

1988

Lot 1 DP 114828 was classified as a local purpose (community facilities) reserve.

 

1993

A small portion of Lot 3 DP 114828 comprising 1033 square metres and sited at the south eastern boundary at 326 Mahurangi Road, was revoked of its Reserves Act status.

This is the portion occupied by the trust (on which its community building is situated) under the terms of its current community lease.

2000

An additional adjoining portion described as Lot 1 DP 103697 and comprising 2017 square metres was acquired by the Rodney District Council and again from William Goodall.

 

2004

Lot 1 DP 103697 was declared to be a local purpose (community buildings) reserve.

 

2006

Lots 2 and Part Lot 3 DP 114828 were classified as recreation reserve.

 

This report requests local board approval for the public notification of council’s intention to reclassify the portion (0.1712Ha) of Part Lot 3 DP 114828 redefined by survey as Section 1 Survey Office Plan 530069 from recreation reserve to local purpose (helipad and parking).

11.    The copy of SO 530069 redefining Part Lot 3 DP 114828 into Sections 1 and 2 was approved as to survey by Land Information New Zealand on 23 November 2018 (Attachment A).

Process for proposed reclassification

12.     The process for the proposed reclassification is detailed in the table below:

Staff attend and present information about the proposal at a mana whenua forum requesting feedback from iwi representatives present.

Staff email iwi identified as having an interest in the land with information on the proposal and request a response (under Section 4 of the Conservation Act 1987).

Staff undertake public notification of Auckland Council’s intention to reclassify the portion of land (under Section 24(2) of the Reserves Act 1977).

Subject to no objections being received, staff report to the local board recommending that the local board pass a resolution under Section 24(1) of the Reserves Act to reclassify the portion of land.

Staff report to the General Manager, Community Facilities Department seeking him to act in his capacity as the Minister of Conservation’s delegate and sign the required gazette notice declaring the reclassification in terms of Section 24(1) of the Reserves Act.

Staff request council’s legal services to seek Land Information New Zealand (LINZ) registration of the published gazette notice against the title containing the reserve to obtain a permanent public record of the reclassification.

New community lease

13.     The Mahurangi Community Trust occupies a portion of land (1033m²) at Goodall Reserve, Snells Beach under the terms of a community ground lease entered into with the former Rodney District Council (Attachment B). The community lease commenced 1 March 2000, providing for one term of 19 years expiring 28 February 2019. The trust own the building and all associated improvements on the land and sub-lease its building to Fire and Emergency New Zealand.

14.     The trust has formally applied to council for a new community lease with provision for a sub-lease to Fire and Emergency New Zealand. The underlying land is held in fee simple by Auckland Council and is subject to the requirements of the Local Government Act 2002. As such, public notification of any new lease is required.

15.     Council staff will, in a separate report, recommend that the local board approve the required public notification of a new community lease to the trust for its current lease area. Subject to local board approval of the public notification and the satisfactory completion of the statutory processes (for the proposed new community lease to the trust for its current area and the reclassification of the portion of land), council staff will subsequently recommend that the local board grant a new community lease to the trust for its entire area occupied (Attachment C).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.     Staff from council’s Service Strategy and Integration team support the proposed reclassification of 0.1712Ha of land at Goodall Reserve  redefined by survey as Section 1 Survey Office Plan 530069.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     A proposed new community lease to the trust is contained within the list of community leasing projects (line item 1281) on the 2018/2019 Community Facilities, Community Leasing Work Programme as approved by the Rodney Local Board at its business meeting of 21 June 2018 (resolution number RD/2018/86).

18.     Subject to:

·    the local board approving the public notification of the proposed reclassification and;

·    the satisfactory completion of all statutory processes which will mean that the land status legally supports the trust’s activities, staff may progress the processes involved in recommending the grant of a new community lease.

19.     The recommendations in this report support the Rodney Local Board Plan 2017 outcome of ‘communities are influential and empowered’.

Tauākī whakaaweawe Māori

Māori impact statement

20.     Engagement about the proposal with iwi identified as having an interest in land in the Rodney Local Board geographical area will be undertaken. Engagement will involve:

·    a presentation at an upcoming mana whenua north-west forum, held at Orewa on a monthly basis

·    email contact containing detailed information and inviting iwi representatives to hui and or for a Kaitiaki site visit to comment on any spiritual, cultural or environmental impact with respect to the proposal.

Ngā ritenga ā-pūtea

Financial implications

21.     The cost of the survey was $6210.00 including GST and was borne by the Community Facilities Department.

22.     The costs associated with public notification and engagement with iwi about council’s intention to reclassify 0.1712Ha of land at Goodall Reserve is approximately $600.00. This cost will be borne by the Community Facilities Department. Should there be a hearing process, this may incur additional cost.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23.     Should the Rodney Local Board resolve not to approve public notification about the proposed reclassification this decision:

·    will prevent council staff from recommending a new community lease to the trust for its helipad and parking under Section 61(2A)(a) of the Reserves Act 1977

·    may increase Auckland Council’s maintenance requirements in terms of maintaining the trust’s improvements.

Ngā koringa ā-muri

Next steps

24.     Council staff will engage with iwi and place an advertisement about the reclassification proposal in relevant newspapers.

25.     Council staff will subsequently report back to the local board for a decision on the public notification process or recommend that the local board resolve to reclassify the portion (0.1712Ha) of Part Lot 3 DP 114828 redefined by survey as Section 1 Survey Office Plan 530069 from recreation reserve to local purpose (helipad and parking).

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Title Plan SO 530069

13

b

GIS aerial view showing current lease area to The Mahurangi Community Trust

17

c

GIS aerial view showing area occupied by The Mahurangi Community Trust

19

      

Ngā kaihaina

Signatories

Author

Karen Walby - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

18 April 2019

 

 


 


 


 


Rodney Local Board

18 April 2019

 

 


Rodney Local Board

18 April 2019

 

 


Rodney Local Board

18 April 2019

 

 

Public notification of Auckland Council's intention to grant a new community lease to The Mahurangi Community Trust with provision for a sub-lease to Fire and Emergency New Zealand at Goodall Reserve, 326 Mahurangi East Road, Snells Beach

File No.: CP2019/04738

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek approval to publicly notify Auckland Council’s intention to grant a new community lease to The Mahurangi Community Trust with provision for a sub-lease to Fire and Emergency New Zealand at Goodall Reserve, 326 Mahurangi East Road, Snells Beach.

Whakarāpopototanga matua

Executive summary

2.       The Mahurangi Community Trust occupies a portion of land (1033m²) at Goodall Reserve, Snells Beach under the terms of a community ground lease entered into with the former Rodney District Council. The community lease commenced 1 March 2000, providing for one term of 19 years expiring 28 February 2019. The trust sub-lease its building to Fire and Emergency New Zealand.

3.       The underlying land is held in fee simple by Auckland Council and is subject to the requirements of the Local Government Act 2002. As such, Auckland Council must publicly notify and engage with iwi on any proposed new community lease.

4.       In addition to the portion of Goodall Reserve occupied under its community lease, the trust also occupies a portion of land adjacent to the lease area on which it has constructed a helipad and parking. The helipad and parking are integral to search and rescue and general emergencies which are the primary activities at the trust’s adjoining building operating as a fire station.

5.       The trust’s helipad and parking are situated on land classified as recreation reserve and subject to the requirements of the Reserves Act 1977. As this classification does not legally support the trust’s activities, Auckland Council proposes to reclassify the portion of land occupied by the trust from recreation reserve to local purpose (helipad and parking) reserve. This matter is dealt with in a separate report.

6.       The trust has formally applied to council for a new community lease as follows:

Legal description

Land status

Notes

Part Lot 3 DP 114828

1033 (more or less)

Held in fee simple by Auckland Council and subject to the requirements of the Local Government Act 2002

The trust’s building and associated improvements are situated on this area. Any proposed new community lease will need to be publicly notified and engagement undertaken with iwi

Section 1 Survey Office Plan 530069

549 (more or less)

Held in fee simple by Auckland Council and subject to the requirements of the Reserves Act 1977

The trust’s helipad and parking are situated on this area. Subject to the satisfactory completion of the proposed reclassification from recreation reserve to local purpose (helipad and parking) reserve, council staff will recommend a new community lease for this area. Any proposed new community lease for this area (under section 61(2A)(a) of the Reserves Act will not require public notification.

7.      This report recommends that the Rodney Local Board approve the public notification of Auckland Council’s intention to grant a new community lease to The Mahurangi Community Trust with provision for a sub-lease to Fire and Emergency New Zealand on a portion 1033m² (more or less) of land at Goodall Reserve legally described as Part Lot 3 DP 114828.

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      approve the public notification of Auckland Council’s intention to grant The Mahurangi Community Trust a new community lease (1033m² more or less) to be issued under the Local Government Act 2002 for a portion of the land legally described as Part Lot 3 DP 114828 at Goodall Reserve, 326 Mahurangi East Road, Snells Beach (Attachment A).  Any new community lease would be subject to the following terms and conditions:

i)        term – 10 years with one 10 year right of renewal

ii)       rent - $1.00 plus GST per annum if demanded

iii)      a community outcomes plan be appended as a schedule to the lease agreement.

b)      nominate a hearings panel to hear, consider and decide on any submissions or objections received following the public notification process.

c)      note that all other terms and conditions of the proposed new community lease would be in accordance with the Auckland Council Community Occupancy Guidelines 2012.

d)      request that council staff report back to the local board following public notification for a decision or final approval of the proposed new community lease.

 

 

Horopaki

Context

8.       This report considers community leasing matters with respect to The Mahurangi Community Trust’s occupation of portions of land at Goodall Reserve.

9.       The Rodney Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Tātaritanga me ngā tohutohu

Analysis and advice

Land and current community lease to The Mahurangi Community Trust

10.     Goodall Reserve is located on the corner of Hamatana and Mahurangi East Roads, Snells Beach. In 1993 the former Rodney District Council satisfactorily completed the required statutory processes to revoke the Reserves Act status from a small portion of Lot 3 DP 114828 comprising 1033m² sited at the south eastern boundary at 326 Mahurangi Road.

11.     This is the 1033m² portion occupied by the trust under its current community lease. The trust’s community lease commenced 1 March 2000 providing for one term of 19 years expiring 28 February 2019. The trust owns its building and all associated improvements on the land and sub-lease its building to Fire and Emergency New Zealand.

New community lease

12.     The trust has formally applied to council for a new community lease with provision for a sub-lease to Fire and Emergency New Zealand.

13.     Subject to the Rodney Local Board approving the public notification and a satisfactory completion of all the required statutory processes, council staff will, in a further report recommend the grant of a new community lease to The Mahurangi Community Trust with provision for a sub-lease to Fire and Emergency New Zealand for its entire area occupied shown in Attachment B and detailed in the table below:

Legal description

Square metres

Relevant statute issued under

Part Lot 3 DP 114828

1033 (more or less)

Local Government Act 2002

Section 1 Survey Office Plan 530069

549 (more or less)

Section 61(2A)(a) of the Reserves Act 1977

Public notification and iwi engagement

14.     The Goodall Reserve Management Plan Adopted November 2006 contemplates the community lease to the trust for the 1033m² of land (its current lease area). However, as this portion of the reserve is subject to the requirements of the Local Government Act 2002, any new community lease proposed for this portion will need to be publicly notified under section 138 and engagement undertaken with iwi under section 81 of the Act. 

The Mahurangi Community Trust

15.     The Mahurangi Community Trust was formed in 2000 as a not-for-profit registered charitable trust. The trust was set up to build and administer a community-owned building which was to be sub-leased to the (then) Fire Service (now called Fire and Emergency New Zealand) to enable it to provide a fire, emergency and first responder service in the area covered by the trust from Sandspit to Martins Bay and Scotts Landing.

16.     The local community is dependent on Fire and Emergency New Zealand continuing to provide its service.

17.     The trust has seven members, all volunteers who meet regularly to oversee the administration of the building and ensure the requirements of the trust deed are being met.

18.     Council staff will work alongside the trust to draft a community outcomes plan. Subject to the satisfactory outcomes of the statutory processes and the grant of any new lease, the agreed and approved plan will be appended as a schedule to the new lease agreement.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     Staff from council’s community empowerment unit supports the proposed new community lease to the trust from a community empowerment and safety perspective  “essential community service and its smooth operation”.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     A proposed new community lease to the trust is contained within the list of community leasing projects (line item 1281) on the 2018/2019 Community Facilities, Community Leasing Work Programme as approved by the Rodney Local Board at its business meeting of 21 June 2018 (resolution number RD/2018/86).

21.     The recommendations in this report support the Rodney Local Board Plan 2017 outcome of ‘communities are influential and empowered’.

Tauākī whakaaweawe Māori

Māori impact statement

22.     Engagement with iwi identified as having an interest in land in the Rodney Local Board geographical area will be undertaken about the proposal. Engagement will involve:

·    a presentation at an upcoming mana whenua north-west forum, held at Orewa on a monthly basis

·    email contact containing detailed information and inviting iwi representatives to hui and or for a Kaitiaki site visit to comment on any spiritual, cultural or environmental impact with respect to the proposal.

Ngā ritenga ā-pūtea

Financial implications

23.     The costs associated with public notification and engagement with iwi about council’s intention to grant a new community lease is approximately $600.00. This cost will be borne by the Community Facilities Department. Should there be a hearing process, this may incur additional cost.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24.     Should the Rodney Local Board resolve not to approve public notification about the proposed grant of a new community lease this decision may:

·    preclude the trust from undertaking its core responsibilities including the provision of premises for fire, emergency and first responder services

·    increase Auckland Council’s maintenance requirements in terms of maintaining and renewing the trust’s improvements.

Ngā koringa ā-muri

Next steps

25.     Council staff will engage with iwi and place an advertisement about the lease proposal in relevant newspapers.

26.     Council staff will subsequently report back to the local board for a decision on the public notification process or final approval of the community lease.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

GIS aerial view of Goodall Reserve legally described as Part Lot 3 DP114828 showing lease area to The Mahurangi Community Trust

27

b

GIS aerial view of Goodall Reserve showing entire area occupied by The Mahurangi Community Trust

29

     

Ngā kaihaina

Signatories

Author

Karen Walby - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

18 April 2019

 

 


Rodney Local Board

18 April 2019

 

 


Rodney Local Board

18 April 2019

 

 

Community-led sport and recreation projects at Warkworth Showgrounds

File No.: CP2019/05001

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To allocate Locally Driven Initiative Opex towards two community-led sport and recreation projects at Warkworth Showgrounds.

Whakarāpopototanga matua

Executive summary

2.       Rodney Local Board has identified a sum of unallocated Locally Driven Initiative Opex in the 2018/2019 financial year which it wishes to allocate towards suitable projects.

3.       Mahurangi Community Sport and Recreation Collective has two community-led projects suitable for a 2018/2019 Locally Driven Initiative Opex allocation:

Mahu Bike and Skate – preliminary planning and investigation.

$20,000

Warkworth Showgrounds – security camera upgrade.

$18,000

 

4.       It is recommended that Rodney Local Board make an allocation to support these projects. 

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      allocate $20,000 Locally Driven Initiative Opex to Mahurangi Community Sport and Recreation Collective towards preliminary planning for the proposed Mahu Bike and Skate facility at Warkworth Showgrounds; and,

b)      allocate $18,000 Locally Driven Initiative Opex to Mahurangi Community Sport and Recreation Collective towards the upgrade of the security camera network at Warkworth Showgrounds.

 

Horopaki

Context

5.       Rodney Local Board has identified a sum of unallocated Locally Driven Initiative (LDI) Opex in the 2018/2019 financial year which it wishes to allocate towards suitable projects.

6.       Mahurangi Community Sport and Recreation Collective is a community organisation with the purpose promote and encourage increased levels of physical activity and sport in the Warkworth and Districts region. Membership of the Mahurangi Community Sport and Recreation Collective is comprised of local sports clubs for whom the collective provides a vehicle for collaboration and combined advocacy. The collective currently represents approximately two thousand local club members and participants in total.

7.       Mahurangi Community Sport and Recreation Collective has been central to the ongoing development of a multi-sport park at Warkworth Showgrounds. Warkworth Showgrounds is a 34.9 hectare park zoned ‘Open Space: sport and active recreation’. The park is currently home to an A&P society, rugby, netball, hockey, pony club, rodeo, and martial arts clubs. Future plans include gym sports, cricket, and a bike and skate facility.

8.       Mahurangi Community Sport and Recreation Collective has the following two community-led projects which may be suitable for 2018/2019 LDI Opex allocation:

Mahu Bike and Skate – preliminary planning and investigation.

Warkworth Showgrounds – security camera upgrade.

Tātaritanga me ngā tohutohu

Analysis and advice

Project proposal: Mahu Bike and Skate – preliminary planning

9.       Mahu Bike and Skate is an informal community sports organisation recognised as a member of the Mahurangi Community Sport and Recreation Collective. Its aim is to lead the development of a bike and skate facility at Warkworth Showgrounds as set out in the attached project overview (Attachment 1 to the agenda report)

10.     In 2017 the Rodney Local Board allocated $12,000 towards the cost of concept design for a bike and skate facility at Warkworth Showgrounds (RD/2017/100).

11.     Under the umbrella of Mahurangi Community Sport and Recreation Collective, Mahu Bike and Skate used the funding to procure the attached concept design for a bike and skate facility (Attachment 2 t the agenda report).  

12.     Mahu Bike and Skate is preparing an application for land owner approval, which it aims to submit during April 2019.  This will bring their proposed project before the local board for more detailed consideration.

13.     The proposed next steps for the bike and skate project include preliminary planning in preparation for resource consent application and detailed design. The appropriate investigations would include site survey, planning advice and geotechnical and stormwater reports.

14.     Mahu Bike and Skate has obtained verbal estimates from local suppliers as follows:

Survey

$2000

Planning

$5000

Geotechnical

$5000

Stormwater

$5000

15.    These preliminary planning steps will assist Mahu Bike and Skate to progress its proposed project towards resource consent application and then detailed design. It is considered that that a financial contribution of $20,000 from Rodney Local Board would support this community-led project.

16.     An allocation to the Mahu Bike and Skate project would align with the Rodney Local Board Plan 2017 Outcomes: “Communities are influential and empowered”; and, “Parks and sports facilities that everyone can enjoy”

Project proposal: Warkworth Showgrounds security cameras

17.     Mahurangi Community Sport and Recreation Collective, on behalf of clubs based at Warkworth Showgrounds, has expressed concerns about misuse of the park in ways which detract from the park amenity and user enjoyment. Concerns include unauthorised use of the carparks by heavy trucks as a rest-stop and transfer area; dogs off-leash and dog droppings left on the park, especially playing fields.

18.     Mahurangi Rugby Club maintains a security camera system on Warkworth Showgrounds which provides limited coverage of the site. The areas of the park where concerning activities occur are not adequately covered by the existing cameras. 

19.     The Mahurangi Community Sport and Recreation Collective proposes to upgrade the security camera system to improve coverage of the site in order to provide useful footage of unauthorised activity. This will discourage unauthorised activity and protect the park from misuse.

20.     An allocation to the Mahurangi Community Sport and Recreation Collective security camera project would align with the Rodney Local Board Plan 2017 Outcomes: “Communities are influential and empowered”; and, “Parks and sports facilities that everyone can enjoy”.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21.     The proposed allocations will enable works which may impact on the following parts of the council group: Community Services:Parks and Places, Community Facilities:Operational Management and Maintenance. Due to the short the timeframe for this allocation the views of these departments have not been obtained. However, the works themselves will be subject to the land owner approval process which is the appropriate process for detailed consideration of impacts of proposed works, including gathering the views of relevant council departments.

22.     The proposed allocations will have no identified impacts on any other parts of the council group including council-controlled organisations. These views were not required for the preparation of this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.     In a workshop with the Rodney Local Board, elected members were supportive of the two projects: Mahu Bike and Skate, and upgrading security camera network.

24.     Mahurangi Community Sport and Recreation Collective is strongly representative of the local sports community and favours both projects presented in this report. 

Tauākī whakaaweawe Māori

Māori impact statement

25.     Due to the short the timeframe for this allocation the views of mana whenua have not been obtained. However, the works themselves will be subject to the land owner approval process which is an appropriate process for detailed consideration of impacts of proposed works, including gathering the views of mana whenua.

Ngā ritenga ā-pūtea

Financial implications

26.     The recommended allocations will require a total of $38,000.00 of Rodney Local Board LDI Opex from FY18/19 financial year. This amount is currently available as unallocated LDI Opex.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     There is minimal risk involved in the Mahu Bike and Skate allocation because it is for professional services. In fact, the purpose of these investigations is to identify and minimise risks further through the project.

28.     There is minimal risk the security camera allocation. Implementation of this project will be an operational matter for Mahurangi Community Sport and Recreation Collective, working with its identified suppliers. 

Ngā koringa ā-muri

Next steps

29.     Land Owner Approval applications for both projects should be processed by council staff and approved by the local board if appropriate.

30.     Once allocations are made, staff will work with Mahurangi Community Sport and Recreation Collective on funding agreements, procurement and implementation as appropriate for each project.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Mahu Bike and Skate- project overview

35

b

Mauh Bike and Skate - concept design

43

     

Ngā kaihaina

Signatories

Author

Nick Harris - Sport & Recreation Team Lead

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

18 April 2019

 

 

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Rodney Local Board

18 April 2019

 

 

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Rodney Local Board

18 April 2019

 

 

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Rodney Local Board

18 April 2019

 

 


Rodney Local Board

18 April 2019

 

 


Rodney Local Board

18 April 2019

 

 


Rodney Local Board

18 April 2019

 

 


Rodney Local Board

18 April 2019

 

 


Rodney Local Board

18 April 2019

 

 


Rodney Local Board

18 April 2019

 

 


Rodney Local Board

18 April 2019

 

 


Rodney Local Board

18 April 2019

 

 


Rodney Local Board

18 April 2019

 

 


Rodney Local Board

18 April 2019

 

 



Rodney Local Board

18 April 2019

 

 

Community Facilities Work Programme Renewal Reallocations

File No.: CP2019/04281

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval to vary the community facilities renewals work programme for various projects due to additional information being provided.

Whakarāpopototanga matua

Executive summary

2.       Upon investigation being completed for the 2018/2019 work programme, approved renewals were identified as not requiring further works be undertaken.  Therefore, available funding has been realized and reallocated to the next priority renewal projects as described herein.

3.       The cost estimates received for the car parking, drainage and roading renewals in the 2018/2019 financial year programme exceeded the approved budget allocated.  Together with the engineer feedback and the Park and Places Specialist input, a collaborative prioritisation of the approved sites was undertaken allowing for five of the 15 sites to be delivered, either in full or part this financial year.

4.       Public concern was raised about interpretive signage being no longer fit for purpose regarding both content and installation site, this remediation can be delivered with no further financial impact to the local board’s work programme and deliverable within the current financial year (2018/2019). Approval is sought to undertake these works.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      cancel the community facilities work programme line SPID18/19 1834 activity ’15 Mill Lane, Warkworth - renew facility’ (approved under RD2018/86) with a budget of ‘$15,000’.

b)      cancel the community facilities work programme line SPID18/19 1895 activity Warkworth Masonic Hall - underpin main entrance stairs’ (approved under RD2018/86) with a budget of ‘$45,000’.

c)      cancel the community facilities work programme line SPID18/19 1858 activity ’Riverhead Historic Mill Reserve - renew seawall (approved under RD2018/86) with a budget of ‘$90,000’.

d)      approve a $90,000 increase in coastal renewals funding to ‘Rodney - renew coastal assets’ SPID 18/19 1862.

e)      approve a $60,000 increase for local carpark and drainage renewals in the 2018/2019 community facilities work programme SPID 18/19 1869.

f)       approve the unbundling and reprioritising of the three community facilities work programme line items for carpark and drainage renewals as shown in Appendix A with priority carparks being Algies Bay Reserve, Currys Bush Reserve, Matheson Bay Reserve, Shelly Beach Reserve and Kaukapakapa Reserve and delegate to the Chair of the Parks and Recreation Committee the authority to approve the detail and wording of these work programme lines.

g)      approve variation of scope to the existing activity ‘Rodney - renew park signage 2018/2019+’ to include an additional site; being: ‘Scotts Landing – replace and resite interpretive signage’.

 

Horopaki

Context

5.       The Rodney Local Board approved its community facilities work programme in July 2018 (Resolution RD2018/86).  A number of projects within the programme required further investigation as a first stage.  Through this investigation it has become apparent that various projects require cancellation and if cancelled the local board are then able to reallocate this funding to new or existing projects this financial year. 

6.       The projects recommended for cancellation, discussed later in this report, include:

i)        SPID18/19 1834 activity name ’15 Mill Lane, Warkworth - renew facility’ with a local renewals budget of ‘$15,000’.

ii)       SPID18/19 1895 activity name Warkworth Masonic Hall - underpin main entrance stairs’ with a local renewals budget of ‘$45,000’.

iii)      SPID18/19 1858 activity name ’Riverhead Historic Mill Reserve - renew seawall with a coastal renewals budget of ‘$90,000’.

7.       There are two projects within the current approved community facilities work programme that would benefit from additional funding, these are discussed later in this report and include:

i)        SPID 18/19 1862 activity name ‘Rodney - renew coastal assets’ $90,000

ii)       SPID 18/19 1869 being local carpark and drainage renewals $60,000.

Carpark and Drainage Renewals

8.       Following initial investigation and scoping of the current projects carpark and drainage renewals it became apparent that the budget requirements exceeded the approved allocation by $1,145,000, which reflects the intent for scoping at this current stage as is due in part to the large number of carparks listed

9.       Community Facilities staff have worked with the Rodney Parks and Places Specialist to propose a recommended prioritisation of carpark renewals which was workshopped with the board 14 March 2019.  Options for confirming priority carparks for renewal are discussed later in this report.

Signage Renewal

10.     Community Facilities has also been advised by the local board that a resident has identified interpretive signage that is no longer fit for purpose in the Scotts Landing area.  The local board have requested that officers provide options to incorporate the renewal of this interpretative signage into the current work programme.

Tātaritanga me ngā tohutohu

Analysis and advice

Cancellation of Renewals Projects

11.     There are various reasons that three of the currently approved renewals projects are recommended for cancellation, these are as follows:

          15 Mill Lane, Warkworth - renew facility (SPID18/19 1834)
Through the initial investigation process for the renewal project at 15 Mill Lane, Warkworth, it was identified that this building is owned by Rodney Plunket who have a ground lease.  Therefore, this facility is not the council’s responsibility to renew.  The approved budget allocated to this project was $15,000. It is recommended that the project is cancelled, and the funds reallocate by the board to an alternative renewals project.


 

          Warkworth Masonic Hall - underpin main entrance stairs (SPID18/19 1895)

Through the investigation of the main entrance stairs renewal project at the Warkworth Masonic Hall a structural engineer report recommended a range of maintenance work rather than a capex renewal project. The approved budget allocated to this project was $45,000. It is recommended that the project is cancelled, and the funds reallocated by the board to an alternative renewals project.

          Riverhead Historic Mill Reserve - renew seawall (SPID18/19 1858)

Through the investigation of the seawall renewal project in Riverhead, together with subject matter expert input from council’s heritage team and coastal team and based on a structural engineer report (Appendix B), it has been recommended to do no capital remediation works at this time.  However, the area has been made safe through fencing, signage and the removal of picnic furniture in the immediate vicinity. The report recommends a maintenance strategy be put in place for the area, this will be monitored and maintained by Community Facilities Operational Maintenance with input from the Coastal and Geotechnical subject matter experts. Therefore, it is recommended that this project be cancelled.  The approved budget allocated to this project in FY2018/2019 less professional fees is $90,000 and is available for allocation by the board. 

Reallocation of Renewals Funding

12.     Should the above projects be cancelled, this would result in $60,000 capex local renewals and $90,000 coastal renewals for reallocation. Three options exist in this regard:

Option one

Retain the budget for any unforeseen funding variation requests in the FY18/19 approved programme (for local renewals only).

Option two

Allocate the budget to the local boards next priority project, undertaking to commence the initial stages of delivery in the FY2018/2019 work programme.

Option three

Allocate the budget to a current renewal project which is ready to commence the next delivery phase scheduled in the 2019/2020 work programme proposal early.

13.    The recommendations for the two unallocated funds are as follows:

          Coastal Renewal $90,000

It is recommended that funding be allocated to existing coastal renewals in the programme that currently have insufficient funds.  The ‘Rodney- renew coastal assets’ activity requires additional funding to progress the coastal structures within it. It is proposed in the 2019/2020 work programme to ‘unbundle’ or separate out the existing coastal projects in this line to provide clear reporting on progress and costs to renew.  This budget will be to complete the investigation and design phase of the activity as capital works are identified as part of the Coastal Compartmental Management Plan.

          Local Renewal $60,000

It is recommended that funding be allocated to existing renewals projects in the programme that currently have insufficient funds.  The carpark and drainage renewal budget is significantly insufficient to renew the assets.  It is recommended that funding be allocated to progress these renewals.

14.     The recommendations for the two unallocated funds are as follows:

          Coastal Renewal $90,000

It is recommended that funding be allocated to existing coastal renewals in the programme that currently have insufficient funds.  The ‘Rodney- renew coastal assets’ activity requires additional funding to progress the coastal structures within it. It is proposed in the 2019/2020 work programme to ‘unbundle’ or separate out the existing coastal projects in this line to provide clear reporting on progress and costs to renew.  This budget will be to complete the investigation and design phase of the activity as capital works are identified as part of the Coastal Compartmental Management Plan.

          Local Renewal $60,000

It is recommended that funding be allocated to existing renewals projects in the programme that currently have insufficient funds.  The carpark and drainage renewal budget is significantly insufficient to renew the assets.  It is recommended that funding be allocated to progress these renewals.

Carpark and Drainage Renewals

15.     As mentioned earlier in this report, following investigation and scoping it has become apparent that the carpark and drainage renewals budget for the current year is insufficient.  The carparks in the ‘bundled’ project lines require reprioritisation. The existing work programme lines are identified in Attachment A to this report.

16.     The Parks and Places Specialist recommended prioritisation for delivery based on service requirements.  As a result, four sites were identified as critical to undertake as priority:

§  Algies Bay Reserve

§  Currys Bush Reserve

§  Kaukapakapa Reserve

§  Matheson Bay Reserve

§  Shelley Beach Reserve

17.     The engineers report notes that the Algies Bay, Matheson Bay and Currys Bush Reserves being in worse condition than the other sites. It is understood that Kaukapakapa and Shelley Beach are high priority sites for the board in the current year.

18.     The sites recommended were able to be delivered within the FY18/19 year and funding available was sufficient to complete these projects, with the exception of Shelley Beach Reserve which would include scoping and consenting. The remaining 12 sites would be deferred to the following years work programmes for delivery when funding would be allocated to address the renewal work required as determined by the local board.  The recommended prioritisation of the remaining sites are outlined in Attachment A to this report.

19.     In order to progress these projects, it is recommended to unbundle and reprioritize the carpark renewals for the current year and consider further the remaining carparks and drainage through the future work programme. It is proposed that a delegation be put in place to approve the specific work programme line item wording and prioritisation of funding within the existing envelope.

Signage Renewal

20.     On investigation it appears that the signage at Scotts Landing, Mahurangi is a priority to renew as it is not currently serving the intended purpose. 

21.     Given that there is an existing programme of work in the local boards work programme to renew park signage, “Rodney - renew park signage FY2018/2019+” it is possible to include the current sign within the existing work programme project line. Therefore, it is recommended to vary the activity description in the FY2018/2019 work programme activity ‘Rodney - renew park signage FY2018/2019+’ to include “Scotts Landing - renew interpretive signage” which can be ordered for replacement this financial year.  There is sufficient funding available in this activity line item to undertake these works immediately.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22.     The recommendations in this report have been developed through collaboration between council’s Environmental Services, Parks Sport and Recreation and Community Facilities departments.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.     The early delivery of these renewal project’s phased stages will benefit park and facilities users by providing a higher standard of assets, which are fit for purpose and are operating within the agreed service levels.

24.     All of the matters in this report have been workshopped with the local board in advance of this report. No concerns have been expressed by the board at this point in time.

Tauākī whakaaweawe Māori

Māori impact statement

25.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori.  The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.  These commitments are articulated in the council’s key strategic planning documents:  The Auckland Plan, the 2018-2028 Long Term Plan, Unitary Plan and Local Board Plans.

Ngā ritenga ā-pūtea

Financial implications

26.     The recommendation presented to the local board is to reallocate available funding to the next priority renewal projects, ensuring all available funding is aligned with a renewal outcome within the local communities.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     There are no risks identified.  Contingency for physical works is calculated as a part of the engineers estimate for each of the projects

Ngā koringa ā-muri

Next steps

28.     Once approved the 2018/2019 work programme will be updated accordingly.

29.     The projects with increased funding for the 2018/2019 financial year will be amended to reflect the board’s approval and further works can be delivered by way of contract variation or contract engagement.  These amendments will be reflected in the next quarterly report.


 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Carpark and drainage report

61

     

Ngā kaihaina

Signatories

Author

Angie Bennett – Work Programme Lead

Authorisers

Rod Sheridan - General Manager Community Facilities

Kathryn Martin – Manager Programme Development

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

18 April 2019

 

 


 


Rodney Local Board

18 April 2019

 

 

Community Facilities Work Programme LDI Opex Allocations

File No.: CP2019/05398

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To reallocate Locally Driven Initiative Opex funding to two new projects relating to Riverhead play provision gaps and Muriwai Village Green pine tree removal.

Whakarāpopototanga matua

Executive summary

2.       The Rodney Local Board approved the allocation of funding in financial year 2017/2018 to undertake feasibility studies on four proposed greenways routes. The routes were identified within previously adopted Rodney Greenways Plans.  This report recommends the reallocation of some of the funding currently allocated to this project.

3.       It is recommended to commence the concept planning for the play space provision gaps as identified in the Riverhead Play Space Site Analysis undertaken in July 2017.  This initiative has been identified as a priority due to population growth in the area.

4.       At the 14 March 2019 workshop there was interest indicated by the local board to complete the tree felling in the Muriwai Village Green prior to winter, mitigating further possible storm damage and dangers on site. Full information on this proposal is not currently available, however, it is recommended that a delegation be put in place to enable the chairperson of the Parks and Recreation Committee to approve the project once further information is provided.

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      amend community facilities work programme line SPID18/19 1884 activity ‘Rodney Greenways Plan – develop design’ (approved under RD2018/86) to reduce the scope of the project to reflect a reduction in funding allocation from $149,000 to $74,000.

b)      allocate $50,000 Locally Driven Initiatives Opex budget to a new community facilities work programme line entitled Riverhead - develop concept plan - play space provision gaps’ incorporating the following activity description:

i)        develop a concept plan for the play space provision gaps in the Riverhead area.  The concept is to include walkway networks where necessary to ensure safe access to the proposed sites.  This planning will also include public consultation and provide options to the local board for future decision making based on the recommendations in the Riverhead Play Space Site Analysis undertaken in July 2017.

FY18/19 investigate and develop concept design for public consultation and local board input and approval.

c)      delegate to the Chair of the Parks and Recreation Committee the authority to approve an additional community facilities work programme line item relating to the Muriwai Village Green Pine Tree Removal and revegetation planning to a maximum of $25,000 Locally Driven Initiatives Opex.

 

Horopaki

Context

Greenways Funding

5.       In the current 2018/2019 financial year the local board included the project Rodney Greenways Plan – develop design, within the work programme.  The scope of the project is to progress routes with completed feasibility work through detailed design, landowner approval and consenting.  This would then enable community groups interested in developing these routes through to construction, to undertake fundraising activities with significant third-party funders.

6.       At a workshop in November 2018, following the receipt of staff advice regarding the lack of capital funding to construct the greenways, the local board indicated that they did not want to proceed with completing further detailed site investigation work and design for the four greenway routes that feasibility work had recently been completed for (Omaha, Wellsford Centennial Park, Kumeu River and Riverhead).  At that point in time there had been no specific approach from community groups within these areas to lead the projects through to construction.  Based on this, the local board asked officers to report on the reallocation of funding to alternative projects.

Riverhead play provision gaps

7.       Council’s Parks Sport and Recreation department completed a Riverhead Playspace Provisional Study (entitled ‘Playspace Study Riverhead Auckland Site Analysis Report 2017’) (attachment A to the agenda report) which investigated gaps in play provision in the Riverhead area and recommended three sites for future consideration.  Next steps to address the provision shortfall in the area is to complete concept planning.

Muriwai Pine Tree Removal

8.       At a workshop in March 2019 the local board expressed interest in allocating funding to remove pine trees in the Muriwai Village Green to maintain the open space.  It is understood that the previous pine tree removal had occurred in the Village Green in mid-2018 and that further pine tree removal is required.  There is reference to the revegetation development of the area, should the pine trees require removal due to maturity, in the Muriwai Village Green Management Plan 2010; Section 8:  Development Proposals which sates; “Planting: Prioritise revegetation and amenity planting, including successional Revegetation planting to compensate for the potential future loss of the pine trees as they mature”.

Tātaritanga me ngā tohutohu

Analysis and advice

Riverhead Play Provision Gaps

9.       Following the completion of the Riverhead Playspace Provisional Study the local board have the option of allocating Locally Driven Initiative (LDI) Opex to progress the concept planning to assist future decision making for a potential implementation phase.  This concept will include options for location and type of play including optimisation of existing play spaces in the area, consider hazards in the area, future demands on services as a result of additional play space(s) and consideration of demographic demand. Public and iwi consultation is also proposed as a part of this project.


 

10.     The options available to the board relating to this project include the following:

Option

Pros

Cons

Option 1

Status Quo – Do nothing

·    Funds remain available to allocate to another priority project.

·    Community expectations of new reserves being developed to provide a connected and activated open space will not be met.

·    Auckland Council Parks and Open Space Strategic Action Plan outcomes may not be met.

Option 2

Allocate LDI funding to progress concept planning in the 2018/2019 work programme

·   Addresses the identified provision gaps immediately.

·   Aligns to the Local Board Plan outcome; “Parks sports facilities that everyone can enjoy”.

·   Implements the Rodney Local Board Plan 2017; initiative to Revitalise existing playgrounds, and build new playgrounds where needed, to create “active zones” with more challenging and/or multi-use equipment fit for all age groups.

·   Missed opportunity to declare available FY2018/2019 funding as savings to the Governing Body.

Option 3

Allocate LDI funding to progress concept planning in the 2019/2020 work programme

·    Reduces risk of non-delivery due to delivery being undertaken across a full financial year.

·    Delay addressing the provision gaps identified in the area.

11.    Based on the above, it is recommended that the local board allocate $50,000 LDI Opex to a new community facilities work programme line entitled ‘Riverhead Playspace (Greenways) Provision Gaps – Concept Plan’.  This concept plan will include walkway connections and security measures where appropriate.

Muriwai Pine Tree Removal

11.     At this point in time community facilities have not further investigated or scoped this project. However, maintenance of pine trees in the Muriwai area is able to be scoped and further investigated in the current financial year.  It is recommended that the approval of this project in the Community Facilities Work Programme is delegated to the Chairperson of the Parks and Recreation Committee subject to further information from officers being provided.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12.     The Parks Sport and Recreation team were the principal advisors for the concept plan project.  Ongoing collaboration has occurred and will continue to ensure that the service outcomes identified in the provision study are incorporated in the concept.

13.     The Community Facilities arborists, operations and the Parks Sport and Recreation team have been contacted regarding the Muriwai Tree Felling project and will be involved in providing further information to the board prior to the delegation being excercised.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14.     The project Rodney Greenways Plan – develop design, will not progress to the extent originally anticipated by the local board in the current year, however, the local board have the option of allocating funding in future years when community groups are in a position to progress.

15.     Subject to formal local board approval of the outcomes defined for play in the Riverhead area, and inclusion within the Community Facilities Work Programme, implementation of concept planning will be initiated.

16.     The project aligns to outcomes in the Rodney Local Board Plan 2017; Revitalise existing playgrounds, and build new playgrounds where needed, to create “active zones” with more challenging and/or multi-use equipment fit for all age groups.

17.     Engagement with the local communities will form a key part of the concept planning and will help clarify the conceptual options.  Community support to develop play space areas in Riverhead has been received by the Parks Sports and Recreation team.

18.     The tree felling requirements identified in Muriwai Village Green began last financial year, however this was not completed, nor was a replanting plan developed to revegetate the area.  Subject to further investigation being undertaken in a collaborative manner between the Community Facilities Arborist team and the Parks Sport and Recreation Community Parks Ranger, this project will be proposed in a more formal manner for the chairperson of the Parks and Recreation Committee to approve the project as delegated authority, once further information is provided.

Tauākī whakaaweawe Māori

Māori impact statement

19.     The Riverhead Provision Study undertaken in 2017 was presented to the Parks Sport and Recreation North-western area Mana whenua Hui on 2 September 2017, the identification for development was supported.

20.     The work undertaken by the Parks and Places team, which has initiated the concept planning proposal was been designed to enable meaningful engagement with Iwi by outlining the potential project and the how it will deliver on the outcomes identified in the Local Board plan. Information will be provided for Iwi to provide input into the direction of the project before the design process begins.

21.     Iwi will have the opportunity to express interest in the projects and indicate how they would like to be involved in the project.

22.     Full mana whenua engagement will be undertaken prior to any works on the Muriwai Village Green tree felling proposal be undertaken.

Ngā ritenga ā-pūtea

Financial implications

23.     To initiate the projects proposed herein for inclusion in the Community Facilities Work Programme LDI Opex investment is required. 

24.     With regard to the Riverhead Play Provision Gaps, if the recommended outcomes of the concept planning area are agreed further funding sources will be explored for allocation to deliver the physical works. 

25.     In terms of the Muriwai Village Green Pine Tree Felling project, if the Chairperson of the Parks and Recreation Committee agrees to delegate the funding proposed to undertake these works, the maximum sought budget will be $25,000 from LDI Opex funding.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     There are no foreseen risks to delivery of the Riverhead Play Provision Gaps project and having the works underway this financial year, however, depending on the availability of professional services this project may not be fully completed in the current financial.

27.     Professional services advice is not currently available for the Muriwai Village Green pine tree felling project, hence the deferred decision until this is available. Should the project be approved by delegation following receipt of further information, there is a risk of not being able to secure contractor in the current financial year resulting in the project not being able to proceed.

Ngā koringa ā-muri

Next steps

Riverhead Play Provision Gaps

28.     Once approved the concept plan project will be assigned to a Community Facilities Project Manager who will engage professional services to undertake the concept planning for future decision making by the local board.

Muriwai Village Green Pine Tree Felling

29.     Should the local board support further investigation of the tree felling project, officers will provide further advice and recommendations to assist the chair in determining whether to exercise the delegation to approve the project.   Should the delegation be approved, the tree felling exercise would be assigned to the area arborist who would engage professional services to undertake the physical works.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Playspace Study Riverhead Auckland Site Analysis Report 2017

69

     

Ngā kaihaina

Signatories

Authors

Angie Bennett – Work Programme Lead

Authorisers

Rod Sheridan - General Manager Community Facilities

Kathryn Martin – Manager Programme Development

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

18 April 2019

 

 


 


 


 


 


 


 


 


 


 


 


 


Rodney Local Board

18 April 2019

 

 

Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal resolution from Governing Body

File No.: CP2019/04969

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive a resolution from the Governing Body and provide feedback on the Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal.

Whakarāpopototanga matua

Executive summary

2.       At its meeting on 28 February 2019, the Governing Body considered the recommendation from the Regulatory Committee - report Attachment A.  Link to Regulatory Committee, 14 February 2019 - Item 10 Statement of Proposal – page 19.  http://infocouncil.aucklandcouncil.govt.nz/Open/2019/02/REG_20190214_AGN_6987_AT.PDF and resolved as follows:

            Resolution number GB/2019/10

MOVED by Cr L Cooper, seconded by Deputy Mayor BC Cashmore: 

That the Governing Body:

a)      adopt the statement of proposal in Attachment B of the agenda report for public consultation, as amended, and confirms that the draft bylaw:

i)   is the most appropriate and proportionate way to implement aspects of the policy

ii)  is not inconsistent with the New Zealand Bill of Rights Act 1990.

b)      forward to local boards and advisory panels:

i)   the statement of proposal in Attachment B of the agenda report for their views

ii)  this agenda report and attachments for their information.

c)      note delegated authority to the chair of the Regulatory Committee to make replacement appointments to the panel if a member of the panel is unavailable.

d)      note delegated authority through the chief executive to staff approved by a manager responsible for bylaws to receive public feedback at ‘Have Your Say’ events.

e)      note delegated authority through the chief executive to a manager responsible for bylaws to make any amendments to the statement of proposal in Attachment B of the agenda report to correct errors, omissions or to reflect decisions made by the Regulatory Committee or the Governing Body.

f)       note the Regulatory Committee’s agreement that the statement of proposal be amended to include an option outlining the ability for local boards to determine the time and season provisions for their local board areas.

3.       The Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal is included as Attachment B.

4.       The Hearings Panel will meet on 3 May 2019 and local boards will have an opportunity to present views.

 

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      receive the 28 February 2019 Governing Body resolution on the Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal.

b)      consider whether to provide views on the Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal to the hearings panel on the 3 May 2019.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

28 February 2019 - Governing Body report

83

b

Statement of Proposal Auckland Council's new policy on dogs and dog management bylaw (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Sarndra O'Toole - Team Leader Governance Advisors

Authorisers

Marguerite Delbet - General Manager Democracy Services

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

18 April 2019

 

 


 


Rodney Local Board

18 April 2019

 

 

Local board decisions and input into the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028

File No.: CP2019/04826

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve local financial matters for the local board agreement 2019/2020, which need to be considered by the Governing Body in the Annual Budget 2019/2020 process.

2.       To seek feedback on regional topics in the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028.

Whakarāpopototanga matua

Executive summary

3.       Auckland Council’s Annual Budget contains 21 local board agreements which are the responsibility of local boards. These agreements set out local funding priorities, budgets, levels of service and performance measures. This report seeks decisions on local financial matters for the local board agreement, including:

·        any new/amended business improvement district targeted rates

·        any new/amended local targeted rate proposals 

·        proposed locally driven initiative capital projects outside local boards’ decision-making responsibility

·        release of local board specific reserve funds

·        any advocacy initiatives (to be included in the appendix).

4.       Auckland Council consulted with the public from 17 February to 17 March 2019 to seek community views on the Annual Budget 2019/2020 and the proposed amendment to the 10‑year Budget 2018-2028, and local board priorities to be included in the local board agreements. This report seeks local board views on both of these plans:

·        regional annual budget topics: including changes to rates and fees, the draft Tūpuna Maunga o Tamaki Makaurau Authority – Operational Plan 2019/2020, and other budget information

·        the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers.

5.       Auckland Council also consulted on the Our Water Future discussion document. A draft strategy from the Our Water Future discussion document will be developed. Local boards will have the opportunity to provide input into this in early 2020.

6.       Local board views on these regional plans will be considered by the Governing Body (or relevant committee) before making final decisions on the plans.

 

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      receive consultation feedback on the Rodney Local Board priorities for 2019/2020

b)      recommend any new or amended business improvement district targeted rates to the Governing Body

c)      recommend any new or amended local targeted rate proposals to the Governing Body

d)      recommend that the Governing Body approves any proposed locally driven initiative capital projects, which are outside local boards’ decision-making responsibility 

e)      recommend the release of local board specific reserve funds to the Governing Body.

f)       approve its advocacy initiatives for inclusion (as an appendix) to its 2019/2020 Local Board Agreement

g)      receive consultation feedback on regional proposals in the Annual Budget 2019/2020 and on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers from people or organisations based in the Rodney Local Board area

h)      provide feedback on the Annual Budget 2019/2020

i)        provide feedback on the proposed amendment to the 10-year Budget 2018-2028.

Horopaki

Context

7.       Local board agreements form part of the Auckland Council’s annual budget and set out local funding priorities, budgets, levels of service and performance measures. This report details local board decisions and recommendations that need to be made in April/early-May 2019 to allow them to be considered by the Governing Body in the annual budget process.

8.       Local boards also advocate to the Governing Body for funding for projects that cannot be accommodated within their local budgets. These advocacy initiatives are attached as an appendix to the local board agreement.

9.       Local boards are responsible for providing local input into regional strategies, policies and plans. Local board plans reflect community priorities and preferences and are key documents that guide both the development of local board agreements and input into regional plans.

10.     Auckland Council publicly consulted on the following two plans from 17 February to 17 March 2019:

·        annual budget (which includes both regional issues and local board key priorities) 

·        the proposed amendment to the 10-year budget.

11.     Across the region, 2278 people attended 65 engagement events, including five in the Rodney Board area. Feedback was received through written, event and social media channels.

12.     Consultation feedback on the Rodney Local Board priorities for 2019/2020 and on regional proposals in the Annual Budget 2019/2020 and the proposed amendment to the 10‑year budget regarding property transfers from people or organisations based in the Rodney Local Board area are set out in Attachment A to the agenda report. The feedback on local board priorities will be considered by the local board before they agree their local board agreement in early June 2019.

13.     The complete feedback received from the Rodney Local Board area are shown in Attachments B, C, D and E to the agenda report.

Tātaritanga me ngā tohutohu

Analysis and advice

Local financial matters for the local board agreement

14.     This report allows the local board to agree its input and recommend other local financial matters to the Governing Body in early May 2019. This is to allow time for the Governing Body to consider these items in the annual budget process (decisions made in June 2019).

Local targeted rate and business improvement district targeted rate proposals

15.     Local boards are required to endorse any new locally targeted rate proposals or business improvement district (BID) targeted rate proposals in their local board area (noting that any new local targeted rates and/or BIDs must have been consulted on before they can be implemented).

Funding for locally driven initiatives

16.     Local boards are allocated funding annually to spend on local projects or programmes that are important to their communities. This funding is for ‘locally driven initiatives’ (LDI). Local boards can approve LDI capital projects up to $1 million; projects over that amount need approval from the Governing Body. 

17.     Local boards can recommend to the Governing Body to convert LDI operational funding to capital expenditure for 2019/2020 if there is a specific need to do so, or Governing Body approval may be needed for the release of local board specific reserve funds, which are funds being held by the council for a specific purpose.

18.     Local boards can defer LDI projects where there was an agreed scope and cost, but the project/s have not been delivered.

Local board advocacy

19.     Local boards are requested to approve any advocacy initiatives for consideration by the Governing Body and inclusion (as an appendix) to the 2019/2020 Local Board Agreement, noting that in this triennium, a longer-term approach has been taken to progress initiatives that are unable to be funded by local board budgets. The approach used the annual budget, 10-year budget and local board plan processes to progress and advise on a narrower range of local board initiatives in a more comprehensive way.

20.     As part of the 10-year Budget 2018-2028, additional funding was provided to progress the priority advocacy initiative of each local board (the one local initiative (OLI)). All OLIs are progressing with funding either allocated or earmarked in the 10-year budget. 

Local board input on regional plans

21.     Local boards have a statutory responsibility for identifying and communicating the interests and preferences of the people in its local board area in relation to the context of the strategies, policies, plans, and bylaws of Auckland Council. This report provides an opportunity for the local board to provide input on two plans, the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers. 


 

Regional issues in the Annual Budget 2019/2020

22.     The annual budget sets out Auckland Council priorities and how it is going to pay for them. The regional consultation on the proposed annual budget focused on two topics:

·        changes to rates and fees

o   annual waste management changes

o   food scraps targeted rate

o   Waitākere rural sewerage targeted rate

o   urban boundary rating

o   rating of religious use properties

o   regulatory fees

·        draft Tūpuna Maunga o Tamaki Makaurau Authority – Operational Plan 2019/2020.

23.     The consultation on the annual budget also included key priorities for each local board area. Decisions on local board priorities will be made when local board agreements are considered in June 2019.

24.     The feedback form contained one question relating to changes to rates and fees. Consultation feedback received from the Rodney Local Board area on key regional issues in the annual budget are summarised in Attachment A, along with an overview of any other areas of feedback on regional proposals with a local impact.

25.     Local boards may wish to provide feedback on these regional issues for consideration by the Governing Body. 

The proposed amendment to the 10-year Budget 2018-2028 regarding property transfers

26.     The regional consultation on the proposed amendment to the 10-year Budget 2018-2028 focused on a proposal to transfer the legal ownership of $790 million of city centre waterfront properties from Panuku to Auckland Council. Panuku would continue to manage the properties. The resulting ownership structure would reduce governance duplication, increase consistency with other development areas and maximise future flexibility.

27.     The feedback form contained one question relating to this proposed amendment. Consultation feedback received from the Rodney Local Board area on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers is summarised in Attachment A.

28.     Local boards may wish to provide feedback on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers for consideration by the Governing Body.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29.     The Annual Budget 2019/2020 is an Auckland Council group document and will include budgets at a consolidated group level. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group.

30.     The key impact of the proposed amendment to the 10-year budget regarding property transfers on the group is the potential impact on Panuku. Panuku staff and board have been engaged in the development of these options. The Governing Body will make their decision regarding this on 20 June 2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31.     Local board decisions and feedback are being sought in this report. Local boards have a statutory role in providing local board feedback on regional plans.

32.     Local boards play an important role in the development of the annual budget and local board agreements form part of the annual budget. Local board nominees have also attended Finance and Performance Committee workshops on the annual budget, and a special briefing was arranged on the proposed amendment to the 10-year budget regarding property transfers.

Tauākī whakaaweawe Māori

Māori impact statement

33.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori.

34.     Local board plans, which were developed in 2017 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community.

35.     Attachment A includes analysis of submissions made by mana whenua and mataawaka entities who have interests in the rohe/local board area.

36.     Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

37.     This report is asking for local board decisions on financial matters in local board agreements that need to then be considered by the Governing Body.

38.     Local boards are also providing input to regional plans. There is information in the consultation material for each plan with the financial implications of different options.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39.     Local boards need to make recommendations on these local financial matters for the Annual Budget 2019/2020 by 8 May 2019, in order for the Governing Body to be able to make decisions on them when considering the annual budget in May 2019.

Ngā koringa ā-muri

Next steps

40.     Local boards will approve their local board agreements and corresponding work programmes in June.

41.     Recommendations and feedback from local boards will be provided to the relevant Governing Body committees for consideration during decision-making, as outlined in the table below:


 

Decision dates for regional plans

Plan

Decision-maker

Scheduled meeting 

Annual Budget 2019/2020

Governing Body

22 May 2019

The proposed amendment to the 10‑year Budget 2018-2028

Governing Body

22 May 2019

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Local board feedback report

91

b

Rodney Local Board written feedback Vol 1 (Under Separate Cover)

 

c

Rodney Local Board written feedback Vol 2 (Under Separate Cover)

 

d

Rodney Local Board written feedback Vol 3 (Under Separate Cover)

 

e

Rodney Local Board written feedback Vol 4 (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Authors

Beth Corlett – Advisor Plans & Programmes

Authorisers

Louise Mason - GM Local Board Services

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

18 April 2019

 

 


 


 


 


 


 


 


 


 


 


Rodney Local Board

18 April 2019

 

 

Rodney Local Board Chairperson's report

File No.: CP2019/00148

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       Attached for members’ information is an update from the Rodney Local Board chairperson, Beth Houlbrooke, for April 2019.

Whakarāpopototanga matua

Executive summary

2.       The Rodney Local Board chairperson has provided a report on recent activities for the information of the members.

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      note the chairperson’s report for April 2019.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Chairperson’s report April 2019

103

     

Ngā kaihaina

Signatories

Author

Robyn Joynes - Democracy Advisor - Rodney

Authoriser

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

18 April 2019

 

 


 


Rodney Local Board

18 April 2019

 

 

Rodney Local Board workshop records

File No.: CP2019/00155

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       Attached are the Rodney Local Board workshop records for 4 April 2019.

Whakarāpopototanga matua

Executive summary

2.       The Rodney Local Board and its committees hold regular workshops.

3.       Attached for information is the records of the most recent workshop meeting of the Rodney Local Board. The workshop records for the Rodney Local Board’s Parks and Recreation Committee and the Transport, Infrastructure and Environment Committee will appear on the relevant agendas of those committees.

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      note the workshop records for 4 April 2019.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Workshop record 4 April 2019

107

     

Ngā kaihaina

Signatories

Author

Robyn Joynes - Democracy Advisor - Rodney

Authoriser

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

18 April 2019

 

 


 


Rodney Local Board

18 April 2019

 

 

Deputations and public forum update

File No.: CP2019/00189

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       As part of its business meetings Rodney Local Board and its committees (Transport, Infrastructure and Environment, and Parks and Recreation) has a period of time set aside for deputations/presentations and public forum during which time members of the public can address the local board on matters within its delegated authority.

Whakarāpopototanga matua

Executive summary

2.       Under Standing Orders there is provision for deputations/presentations to the local board. Applications for deputations/presentations must be in writing setting forth the subject and be received by the relationship manager at least seven working days before the meeting concerned, and subsequently have been approved by the chairperson.  Unless the meeting determines otherwise in any particular case, a limit of ten minutes is placed on the speaker making the presentation.

3.       Standing Orders allows three minutes for speakers in public forum.

4.       Requests, matters arising and actions from the deputations/presentations and public forum are recorded and updated accordingly.  The Rodney Local Board deputations/presentations and public forum update is attached as attachment A to the agenda report.

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      note the deputation and public forum update for 21 March 2019.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Deputation and public forum update

111

     

Ngā kaihaina

Signatories

Author

Robyn Joynes - Democracy Advisor - Rodney

Authoriser

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

18 April 2019

 

 


Rodney Local Board

18 April 2019

 

 

Governance forward work calendar

File No.: CP2019/00169

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present to the Rodney Local Board with a governance forward work calendar.

Whakarāpopototanga matua

Executive summary

1.       This report contains the governance forward work calendar, a schedule of items that will come before the Rodney Local Board at business meetings and workshops over the coming months until the end of the electoral term. The governance forward work calendar for the local board is included in Attachment A to the agenda report.

2.       The calendar aims to support local boards’ governance role by:

·      ensuring advice on agendas and workshop material is driven by local board priorities

·      clarifying what advice is required and when

·      clarifying the rationale for reports.

3.       The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      note the governance forward work calendar as at April 2019.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance forward work calendar

115

     

Ngā kaihaina

Signatories

Author

Robyn Joynes - Democracy Advisor - Rodney

Authoriser

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

18 April 2019

 

 


 


 


Rodney Local Board

18 April 2019

 

 

Rodney Ward Councillor update

File No.: CP2019/00162

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The Rodney Local Board allocates a period of time for the Ward Councillor, Greg Sayers, to update them on the activities of the Governing Body.

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      thank Cr Sayers for his update on the activities of the Governing Body.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Robyn Joynes - Democracy Advisor - Rodney

Authoriser

Lesley Jenkins - Relationship Manager