I hereby give notice that an ordinary meeting of the Whau Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 24 April 2019

6.00pm

Whau Local Board Office
31 Totara Avenue
New Lynn

 

Whau Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Tracy Mulholland

 

Deputy Chairperson

Susan Zhu

 

Members

Derek Battersby, QSM, JP

 

 

Catherine Farmer

 

 

Duncan Macdonald, JP

 

 

Te'eva Matafai

 

 

David Whitley

 

 

(Quorum 4 members)

 

 

 

Vera Ganason

Democracy Advisor - Whau

 

15 April 2019

 

Contact Telephone: 021 573 230

Email: vera.ganason@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Whau Local Board

24 April 2019

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               6

5          Leave of Absence                                                                                                          6

6          Acknowledgements                                                                                                       6

7          Petitions                                                                                                                          6

8          Deputations                                                                                                                    6

8.1     Deputation – Kiahan Tipau, Head Boy of Avondale College.                          6

8.2     Deputation – The Whau River Catchment Trust Annual Report                     6

9          Public Forum                                                                                                                  7

10        Extraordinary Business                                                                                                7

11        Whau Ward Councillor Update                                                                                     9

12        Avondale Business Association - BID Targeted Rates Payment                           11

13        Auckland Transport Update for April 2019                                                               17

14        Whau Pacific Peoples Plan 2019                                                                                21

15        Renewal and variation of community lease to Western Indoor Bowling Association Incorporated, 36 Portage Road, New Lynn                                                               65

16        Approve public notification of intention to grant a new community lease for the former parks depot building at Blockhouse Bay Recreation Reserve, 31-35 Terry Street.                                                                                                                            71

17        Approve public notification of intention to grant a new community lease for clubrooms and two garage spaces at Eastdale Reserve, 33-37 Eastdale Road, Avondale                                                                                                                       79

18        Approval for a New Public Road Name at 92-104 St Georges Road, Avondale   87

19        Approval for a New Public Road Name in the Fifth Ocean Investment Limited Subdivision at 64 & 66 Delta Avenue, New Lynn.                                                    95

20        Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal resolution from Governing Body                                                            101

21        Local Board Decisions and Input into the Annual Budget 2019/2020 and the Proposed Amendment to the 10-year Budget 2018-2028                                     105

22        Additions to the 2016-2019 Whau Local Board Meeting Schedule                      115

23        Governance Forward Work Calendar - April 2019                                                 119

24        Confirmation of Workshop Records - 6 March 2019, 13 March 2019 and 20 March 2019                                                                                                                             123  

25        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Whau Local Board.

 

Board Member

Organisation / Position

Tracy Mulholland

·           New Lynn Business Association – Business Associate/Contractor

Susan Zhu

·           Chinese Oral History Foundation – Committee member

·           The Chinese Garden Steering Committee of Auckland – Board Member

Derek Battersby

·           New Lynn Tennis Club – Patron

·           West Lynn Gardens – Patron

·           Tag Out Trust – Deputy Chairman

·           New Lynn Bowling Club - Patron

·           New Lynn RSA - Member

Catherine Farmer

·           Avondale-Waterview Historical Society – Member

·           Blockhouse Bay Historical Society – Member

·           Portage Licensing Trust – Trustee

·           Blockhouse Bay Bowls – Patron

·           Forest and Bird organisation – Member

·           Grey Power - Member

Duncan Macdonald

·           Avondale Community Society – Chairman

·           Avondale-Waterview Historical Society - Member

·           Avondale Jockey Club – Member

Te’eva Matafai

·           Pacific Events and Entertainment Trust - Co-Founder

·           Miss Samoa NZ - Director

·           Malu Measina Samoan Dance Group - Director/Founder

·           Pasifika Festival Village Coordinators Trust ATEED - Chairperson

·           Aspire Events – Director

David Whitley

·           Rosebank Business Association - Member

·           REINZ - Member

·           Chamber of Trade - Mentor

·           Lopdell House - Trustee

·           Amalgamated Hardware Merchants (AHM)  Apprenticeship Trust – Trustee

·           Rotary New Lynn – Head director of Public Relations New Lynn

 

4          Confirmation of Minutes

 

That the Whau Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 27 March 2019, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Whau Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation – Kiahan Tipau, Head Boy of Avondale College.

Te take mō te pūrongo

Purpose of the report

1.       Kiahan Tipau will be in attendance to introduce himself to the Whau local board.

Whakarāpopototanga matua

Executive summary

2.       Kiahan Tipau is the new Head Boy of Avondale College.

3.       Kiahan will be addressing the Whau local board members on issues affecting young people locally and the Avondale community.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      receive the presentation and thank Kiahan Tipau for his attendance.

 

 

 

8.2       Deputation – The Whau River Catchment Trust Annual Report

Te take mō te pūrongo

Purpose of the report

1.       Gilbert Brakey will be in attendance to present The Whau River Catchment Trust Annual Report to the Whau Local Board.  Attachment A is a powerpoint presentation for the item.

Whakarāpopototanga matua

Executive summary

2.       The Whau River Catchment Trust is a charitable organisation that delivers a wide range of community-based environmental projects focused on the Whau River catchment.

3.       The Whau River Catchment Trust’s annual report will provide an update on the organisation’s activities throughout 2018/2019 year, including its financial performance.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      receive the presentation on The Whau River Catchment Trust Annual Report and thank Gilbert Brakey for his attendance.

 

Attachments

a          Presentation Whau River Catchment Trust Annual Report......................... 137

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Whau Local Board

24 April 2019

 

 

Whau Ward Councillor Update

 

File No.: CP2019/05162

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       A period of time (10 minutes) has been set aside for the Whau Ward Councillor to have an opportunity to update the Whau Local Board on regional matters.

 

Ngā tūtohunga / Recommendation/s

That the Whau Local Board:

a)      thank Whau Ward Councillor Ross Clow for his update.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.      

Ngā kaihaina / Signatories

Author

Vera Ganason – Democracy Advisor - Whau

Authoriser

Glenn Boyd – Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

24 April 2019

 

 

Avondale Business Association - BID Targeted Rates Payment

File No.: CP2019/03295

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To recommend to the Whau Local Board to withhold Business Improvement District (BID) grant payments from Avondale Business Association.

Whakarāpopototanga matua

Executive summary

2.       Avondale Business Association (ABA) is an incorporated society that has been operating a Business Improvement District Programme under council’s Business Improvement District Programme Policy 2016 (BID policy), and predecessor policies, for over 15 years.

3.       Concerns have been raised by the public regarding financial transparency and governance processes of the association. 

4.       Staff have serious concerns in relation to the ABA.  Work is underway to address these concerns, including a council initiated audit of the ABA under the BID policy. 

5.       These serious concerns include discrepancies in the ABA’s 2017/18 financial statements.  The ABA has instructed a firm of chartered accountants to provide financial statements for the year ending 30 June 2018.  These financial statements have been prepared, and have been sent by the ABA to be audited. 

6.       Until this work has been completed satisfactorily, and the financial statements have been audited, council staff can have no confidence in the financial controls and reporting processes in use by the ABA.

7.       Other serious concerns exist in relation to the governance practices of the ABA, the separation of governance and management at the ABA, and failure of the ABA to maintain an up to date register of members.  Council staff are endeavouring to resolve these issues with the ABA. 

8.       Due to serious concerns remaining around these issues, staff recommend withholding further BID targeted rate payments to ABA until such time as the serious concerns have been appropriately resolved.

When the ABA has addressed these concerns, payments of the BID targeted rate can resume, including payment of any funds that have been withheld. 

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      approve that staff withhold the targeted rates payment to Avondale Business Association until council is satisfied that ABA has addressed the serious concerns set out in the Avondale Business Association – BID Targeted Rates Payment report.

 

 

Horopaki

Context

9.       Council adopted the Business Improvement District Policy 2016 to allow members of business associations to agree to raise targeted rates to invest in enhanced programmes and services to improve town centres and industrial/commercial areas.

10.     ABA is an incorporated society that has been operating a BID programme, first as a Waitakere City BID and, since amalgamation, as an Auckland Council BID.

11.     Council collects and disburses targeted rate funds to business associations operating BID programmes on a quarterly basis.  The targeted rate is collected from commercial properties within the Avondale town centre.  

12.     Business associations operating a BID programme are required to have governance practices that assure service to members; comply with relevant laws and policies, including the BID policy; and provide transparency and accountability to members, ratepayers, and Auckland Council.

13.     Following on from the ABA’s annual general meeting on 29 October 2018, a number of serious concerns have emerged regarding the ABA.  These serious concerns are summarised below:

Concern

Comments

Financial Statements

The total member funds at the end of the 2016/2017 financial year were not the same as the total member funds at the beginning of the 2017/2018 financial year – i.e. the closing balance of one financial year was different to the opening balance at the beginning of the next financial year.

 

The total member funds did not reflect the ABA’s total net assets.

 

These two issues indicate that the ABA’s financial statements have not been prepared in accordance with generally accepted accounting practices.

 

The ABA’s constitution requires that the auditor shall be a member of the Chartered Accountants Australia and New Zealand (or equivalent organization). The ABA did not have a suitably qualified auditor review the financial statements.

 

The ABA have sent the 2017/18 financial statements to a firm of chartered accountants.  The chartered accountants have recently completed the “Special Purpose Financial Statements for the year ended 30 June 2018”.  These statements where prepared on the basis of information supplied by the ABA.

 

The ABA has sent the Special Purpose Financial Statements to be audited.

Auckland Council staff have initiated an audit of the ABA.  This audit could not commence until the financial statements had been completed by the ABAs accountants.

 

Until the financial statements have been audited, and council has completed its audit of the ABA’s financial governance processes, council staff will continue to have serious concerns about the ABA’s financial management.


 

Governance issues

The ABA have applied a “membership policy” to determine whether businesses within Avondale are entitled to be members of the ABA.

 

This membership policy has been applied to determine that at least one business is not entitled to be a member. 

 

Council staff believe that the “membership policy” is contrary to the BID policy, and the ABA constitution.  The ABA disputes this.  Council staff and the ABA will try to resolve this issue through direct discussions.

Governance/Operational

The ABA has failed to keep an up to date register of members, as is required by the BID policy, the ABA constitution, and the Incorporated Societies Act.

 

The ABA have acknowledged that its register of members requires updating.  At the time of writing, it is not known what progress has been made in updating this register.

 

Council staff are progressing work to develop this register.

Governance/Operational

The ABA does not currently employ a manager.

 

Without a manager to undertake the work programme, the ABA has little capacity to deliver services on behalf of its members.

Any activity that is undertaken by the ABA (which appears to be very limited) would have to be done by the committee members themselves.  If this is the case, there is no separation between governance and management of the ABA.  Separation of responsibilities is crucial to maintaining internal controls and accountability to the members.

Financial Governance

Issues have been raised around the financial governance of the ABA, and in particular how actual or perceived conflicts of interest are dealt with in relation to ABA financial matters.

 

The ABA has been asked to provide information regarding the processes for dealing with conflicts of interest.  At the time of writing no information had been received from the ABA.

 

14.     A number of other issues have been identified by council staff or members of the public.  These issues will need to be investigated and resolved with the ABA.

15.     Another issue that is of significant concern is the ABA’s ability to deliver services on behalf of its members.  The ABA currently does not have a manager to do the day to day work.  Due to the publicity of that has been generated by some of the above issues, the ABAs focus has rightly been on resolving these issues.  It therefore seems unlikely that the ABA will be in a position to deliver services on behalf of its members until a manager has been employed and/or the outstanding issues have been resolved.

Tātaritanga me ngā tohutohu

Analysis and advice

Withholding BID grant payments

16.     Staff considers paying additional BID grants to the ABA under these circumstances is not in the interest of its ratepaying membership until issues are settled to council’s satisfaction.

17.     Council should be confident that the ABA has appropriate governance, financial management and governance processes, and a separation of management and governance, before recommencing the BID grant payments.

18.     Additionally, there is doubt that ratepayer funds are being used to provide an adequate level of services and programmes to members in keeping with their expressed priorities, and in keeping with the public purpose of the BID programme.

19.     Under these circumstances it is recommended that that targeted rates due to ABA be withheld until such time as these serious concerns have been addressed to the satisfaction of council.

20.     ABA has adequate funds to provide some services to members, including a programme to reach out to the public, until payment of targeted rates is restored.

Resolving concerns relating to the ABA

21.     Council staff have met with representatives of the ABA, members of the ABA, and concerned members of the community to discuss the issues that have been identified in this report.

22.     A plan has been developed by council staff to try to resolve these issues. 

23.     As has been noted above, the ABA has engaged a firm of chartered accountants, and an auditor, in order to help resolve issues relating to the financial statements.

24.     The completed “Special Purpose Financial Statements” also give council staff the base information required to commence the council audit.

25.     One of the key issues to progress is the creation of an up to-date membership register.  This will clarify who is entitled to be a member of the ABA, and therefore vote at the annual general meeting.  It will also provide contact details of the membership, so that they can be consulted in regard to ABA matters.

26.     Council staff are currently progressing work to compile a list of who is eligible to be members of the ABA.

27.     Staff and representatives of the ABA have also met to discuss issues around the ABAs membership policy.  The ABA has indicated it would like to enter into a formal mediation process to resolve these issues.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28.     Panuku Development Auckland will soon begin engagement with Avondale business.  This engagement relates to proposed development in Avondale.  A functioning ABA could be helpful in undertaking this engagement.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Withholding the targeted rate

29.     The Whau Local Board has the authority to withhold targeted rates when there is evidence of serious concerns under the BID policy.

Striking of the targeted rate for 2019/20

30.     Local boards have the authority to recommend payment of BID targeted rates to the Governing body for inclusion in the Annual Plan by which the rates are struck.  Conversely, local boards have the authority to not recommend striking BID targeted rates. 

31.     The Whau Local Board has made this recommendation for BIDs in its area in past years based on compliance with the BID policy. 

32.     The Whau Local Board will be asked in May whether or not to recommend the striking of a BID targeted rate for the 2019/20 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

33.     Withholding further BID grant payments affects all members of the ABA equally so there are no specific impact on Maori. 

Ngā ritenga ā-pūtea

Financial implications

34.     There are no budget implications for council as actions that are necessary to carry out the recommendations are covered by existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35.     There are risks inherent in council actions that impact the functioning or governance of independent societies, but there are risks associated with not taking actions where serious concerns are identified.

Risks of taking action

36.     The ABA committee/members or wider community may consider council intervention in an independent society to be inappropriate, with resulting reputational harm to council.

37.     Also, council’s actions may not be effective in improving practices of ABA or its actions fail to restore members’ confidence in the association.

38.     These risks can be mitigated through clear communication or the reasons for the action that is being taken, and active engagement with the ABA.

Risks of No Action

39.     Council will continue to have no confidence in the financial and governance practices of the ABA.

40.     In addition, programmes and services will not be provided to ABA members.

41.     The ABA’s reputation will suffer among its members and the wider community.  A number of ABA members (as well as members of the wider community) have expressed concerns relating to the ABA.

42.     Council will suffer reputational harm by appearing to disregard the interests of the ABA membership /ratepayers. The integrity of the BID programme could be called into question if council does not take action to address the identified issues.

43.     Staff do not believe that the risks associated with taking no action can be appropriately mitigated.

Ngā koringa ā-muri

Next steps

44.     Staff will withhold further payments of the BID grant to the ABA, and hold those payments until such time as the identified issues have been appropriately resolved.

45.     The Auckland Council Internal Audit team will conduct an audit of ABA’s finances and governance processes.

46.     The results of that audit will be reported to the Whau Local Board, together with recommendations for actions (if any) that may need to be taken as a result of the audit findings.

47.     Staff will continue to work with the ABA and its members to resolve the outstanding issues.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Steven Branca – BID Partnership Advisor  

Authorisers

Alastair Cameron – Manager - CCO Governance & External Partnerships

Glenn Boyd – Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

24 April 2019

 

 

Auckland Transport Update for April 2019

File No.: CP2019/05679

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To respond to requests on transport-related matters, provide an update on the current status of the Local Board Transport Capital Fund (LBTCF), provide a summary of consultation material sent to the board and provide transport related information on matters of specific application and interest to the Whau Local Board and its community.

Whakarāpopototanga matua

Executive summary

2.       In particular, this report notes consultation information sent to the Board on issues that require investigation in their Board area.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      receive Auckland Transport’s update for April 2019.

 

 

Horopaki

Context

3.       This report updates the board on Auckland Transport (AT) projects and operations in the local board area, it updates the board on their advocacy and consultations, and includes information on the status of the Local Board Transport Capital Fund.

4.       Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities.

Tātaritanga me ngā tohutohu

Analysis and advice

5.       The Local Board Transport Capital Fund (LBTCF) is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

·        be safe

·        not impede network efficiency

·        be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

6.       The Whau Local Board’s funding allocation under the LBTCF was $5,160,346 for the current political term which includes the 19/20 budget. The Whau Local Board has allocated all their funding available.

Whau Local Board Transport Capital Fund Financial Summary

Total Funds Available in current political term

$5,160,346

Amount committed to date on projects approved for design and/or construction

$5,160,346

Remaining Budget left

$0

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local Board Issues Being Investigated

7.       Auckland Transport has high volumes of requests for service at this time. This has made our standard timeframe to process requests longer than usual. The Local board have requested the following issues to be investigated and they have been recorded, entered and are in the initial investigation stage:

·        Avondale maintenance of footpaths

·        request for bollards on Totara Avenue

·        pedestrian crossing request near the roundabout on St Georges Road, Avondale

·        Islington Avenue and New Lynn Area safety issues

·        cars parking on Cliff View Drive

Illegal Parking of Transporters

8.       Auckland Transport Parking Compliance are aware of the illegally parked car transporters on Portage Road and try to be on site as often as possible.

9.       The matter of transporters parking illegally on the roadside is an Auckland-wide issue that Auckland Transport is currently trying to rectify.

10.     Between 1 August 2018 and 7 March 2019, 51 infringements have been issued to transporters on Portage Road. These offences include parking in a cycle lane, parked on the footpath, parking on broken yellow lines and parked on the median strip.

11.     Auckland Transport can confirm that parking officers do site visits to this area as often as possible, but due to other areas of concern, and the limited resources, parking officers cannot be onsite as often as desired. Please be advised that 3:00pm is a peak time for parking officers as they are directed to schools to help alleviate the congestion of illegally parked vehicles outside and around primary schools due to the high health and safety risks of illegal parking and children.

12.     Parking officers will continue to monitor Portage Road and enforce on transports parking illegally.

Safety Improvements on Blockhouse Bay Roundabout

13.     Our Road Safety team is investigating safety improvements at this roundabout. The scheme design is due to be completed very soon, and Auckland Transport should be able to present it to the Local Board in May.

New Lynn to Avondale Shared Use Path Timeline Update

14.     Tendering and Award milestones:

·        05 April 2019: Tender released for construction of all stages

·        15 May April 2019: Tender close

·        June 2019: Tender award.

15.     Consents milestones:

·        15 March 2019 lodged Resource Consents for Stage 3;

·        05 May 2019: Planned lodgement of Resource Consents for Stage 1

·        TBC: Planned lodgement Resource Consents for Stages 2a and 2b.

Thousands Have Their Say On Speed Bylaw

16.     Public consultation has closed on a bylaw which has the potential to save dozens of lives Auckland Transport has received 11,007 submissions on its proposal to reduce speeds on some 700km of high-risk roads around the region, 90 per cent of these are in rural areas. Auckland is facing a road safety crisis with a 78 per cent increase in deaths and a 68 per cent rise in serious injuries since 2014. Nine people have died on New Zealand roads today in three crashes. Lowering speeds and working with Police to enforce those limits is a proven tool internationally to be one of the easiest and most effective interventions available.

17.     A number of submissions have come from organisations representing large sections of the community, such as District Health Boards, universities and school Boards of Trustees, the AA, Victim Support and Local Boards. Auckland Transport also received many submissions from people wanting their local street or neighbourhood to have speeds lowered. While those areas were not the focus for this proposal, we will certainly take them into account in the future.

18.     Submissions are currently being analysed and those who have requested will present to a Hearings Panel of Auckland Transport Board members and senior executives later in April. If adopted, the speed limit changes will come into effect in August this year.

Tauākī whakaaweawe Māori

Māori impact statement

19.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

20.     The impact of information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21.     The proposed decision of receiving the report has no financial implications.

Ngā koringa ā-muri

Next steps

22.     The forward works programme in the Whau Local Board area could change from the advice provided here if circumstances change.

23.     Auckland Transport has risk management strategies in place for the transport projects undertaken in the local board area.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Owena Schuster – Elected Members Relationship Manager (Western Boards)

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Unit, Auckland

Transport

Glenn Boyd – Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

24 April 2019

 

 

Whau Pacific Peoples Plan 2019

File No.: CP2019/04887

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt the Whau Pacific Peoples Plan (the plan).

Whakarāpopototanga matua

Executive summary

2.       The Whau Local Board Plan 2017 identified the development of a Whau Pacific Peoples Plan as a key initiative of Outcome Two “Great neighbourhoods with strong community connections, capacity and voices”.

3.       The 2018/2019 local board work programme includes the development of a Pacific Peoples plan.

4.       Bluespur Consulting Limited were contracted to develop the plan between October 2018 and February 2019. They worked with key Pacific stakeholders and community groups in the Whau area using the empowered communities approach.

5.       This report presents the final plan and key focus areas for consideration and adoption. Work is already underway to support implementation of the recommendations in the plan.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      adopt the Whau Pacific Peoples Plan.

 

 

Horopaki

Context

6.       The Whau Local Board Plan 2017 identified the development of a Whau Pacific Peoples Plan as a key initiative of Outcome Two “Great neighbourhoods with strong community connections, capacity and voices”.

7.       The 2018/2019 local board work programme – Increase Diverse Participation: Pacific and Ethnic Voices includes the development of a Pacific Peoples plan.

8.       Bluespur Consulting were contracted to develop the plan between October 2018 and February 2019 with a budget of $25,000. They worked with key Pacific stakeholders and community groups in the Whau area using the empowered communities approach.

9.       Bluespur Consulting have completed the plan (Attachment A) and a project report (Attachment B).

10.     The local board provided feedback on the plan at a workshop held on 6 March 2019.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     The plan was developed through interviews and workshops with key Pacific stakeholders and communities to help identify themes and focus areas. 

12.     The four key focus areas and outcomes are:

·          Effective engagement process that is culturally responsive to Pacific people.

·          Improve awareness of the roles and responsibilities of the local board.

·          Increase access to open spaces and public facilities.

·          Increase participation in local programme and events.

13.     The plan recommends the following actions that support the focus areas in the short, medium and long term:

· Develop a Pacific Peoples open space and public facilities needs assessment.

· Develop a Pacific youth leadership forum.

· Create a register of Pacific groups in the Whau.

· Develop more community, age and gender diverse programmes.

· Support the production of and content for the Whau Pacific festival.

· Conduct a post implementation review of the Whau Pacific Peoples Plan.

14.     The project team invited staff from the community grants team to provide information about funding. A Pacific community grants workshop was organised as an early response to one of the key outcomes to increase participation in local programme and events.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     The plan is a strategic document that departments across council can use to inform their work in the Whau. Staff from across the organisation will be invited to attend the launch of the plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     The plan supports Outcome One of the Whau Local Board Plan 2017 “Well-planned towns, facilities and housing” and Outcome Two “Great neighbourhoods with strong community connections, capacity and voices”.

17.     The plan aligns with the following Whau Local Board Plan 2017 objectives:

· Our many voices contribute to making our future.

· Celebrate our diverse communities and their heritages.

· More people are more active more often.

· Our towns and neighbourhood communities are stronger.

18.     The Whau community comprises of 45 per cent New Zealand European, 35 per cent Asian, 18 per cent Pacific, 9 per cent Māori, and 2 per cent MELAA (Middle Eastern, Latin American and African).  It can be challenging to engage diverse Pacific communities and respond to their interests and aspirations due to language and cultural barriers and lower awareness of local government structures, systems and processes.

19.     The plan includes recommendations to support local board engagement and identifies opportunities to improve inclusion and access to programmes, services and facilities for the Pacific communities in the Whau.

20.     The local board provided positive feedback on the plan at a workshop held on 6 March 2019 and asked staff to present the plan at a local board meeting for adoption.

Tauākī whakaaweawe Māori

Māori impact statement

21.     The recommendations in the plan help to create opportunities for Māori and Pacific Peoples to engage and support cross-cultural experiences that build community capacity and leadership across the Whau.

Ngā ritenga ā-pūtea

Financial implications

22.     The budget for implementation of the recommendations of the plan will be included in the 2019/2020 work programme. $3000 has been allocated for the launch of the plan from the 2018/2019 budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23.     There are no significant risks in adopting the plan.

Ngā koringa ā-muri

Next steps

24.     Staff will facilitate discussions with key internal and external stakeholders to respond to the plan and will broker opportunities to progress implementation in 2019/2020.

25.     A funding workshop will be delivered as a recommendation of the plan.

26.     Staff will develop an engagement strategy for the local board.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Whau Pacific Peoples Plan

25

b

Whau Pacific Peoples Report

41

     

Ngā kaihaina

Signatories

Author

Melissa Lelo – Advisor, Community Empowerment Unit

Authorisers

Graham Bodman – General Manager Arts, Community and Events

Glenn Boyd – Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

24 April 2019

 

 



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Whau Local Board

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Whau Local Board

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Whau Local Board

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Whau Local Board

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Whau Local Board

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Whau Local Board

24 April 2019

 

 


Whau Local Board

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Whau Local Board

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Whau Local Board

24 April 2019

 

 

Renewal and Variation of Community Lease to Western Indoor Bowling Association Incorporated, 36 Portage Road, New Lynn

File No.: CP2019/04923

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To grant a renewal and variation of community lease to Western Indoor Bowling Association Incorporated for part of Olympic Park, 36 Portage Road, New Lynn.

Whakarāpopototanga matua

Executive summary

2.       Western Indoor Bowling Association Incorporated holds a community lease with the former Waitākere City Council for part of Olympic Park, 36 Portage Road, New Lynn.  The initial lease was for a term of five years commencing 1 May 2004.  The lease contained the provision for a renewal.  A renewal of 10 years was granted by the former Waitākere City Council from 1 May 2009 together with an additional five-year right of renewal, effecting final expiry on 30 April 2024.

3.       The bowling club are exercising its final right of renewal for the period 1 May 2019 until 30 April 2024. The bowling club owns the building which is used for indoor bowls and badminton in partnership with Lynndale Badminton Club.

4.       A variation to the lease is required to correctly record the description of the land parcels occupied by the bowling club building on Olympic Park.  The bowling club agreed to this variation on 18 March 2019.

5.       This report recommends granting a renewal and variation of community lease to Western Indoor Bowling Association Incorporated for a term of five years commencing 1 May 2019.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      grant a renewal of community lease to Western Indoor Bowling Association Incorporated for part of Olympic Park, 36 Portage Road, New Lynn for a term of five years commencing 1 May 2019

b)      grant a variation of the renewal of community lease to:

i)        amend the description of the land parcel from ‘being part of Lot 1 and 7 DP 36352 and SEC 20 SO 30628’ to ‘being part of Lot 1 and 7 DP 36352 and Section 20 Town of Wolseley SO Plan 3062B;

c)      approve all other terms and conditions as contained in the existing deed of community lease dated 10 May 2004 and deed of renewal of lease dated 22 October 2010.

 

Horopaki

Context

6.       This report considers the renewal of community lease to Western Indoor Bowling Association Incorporated located on Olympic Park, 36 Portage Road, New Lynn.

7.       The Whau Local Board, is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Tātaritanga me ngā tohutohu

Analysis and advice

The land

8.       Western Indoor Bowling Association Incorporated occupies part of the following three parcels of Olympic Park described as Lot 1 and 7 DP 36352 and Section 20 Town of Wolseley SO Plan 3062B. These three parcels of land are all held in fee simple by Auckland Council as classified recreation reserves and are subject to the Reserves Act 1977.

The lease

9.       Western Indoor Bowling Association Incorporated holds a community lease with the former Waitākere  City Council for part of Olympic Park, 36 Portage Road, New Lynn (Attachment A – Aerial photograph).  The lease was for a term of five years commencing 1 May 2004.  The deed of lease contains the provision for a renewal. The renewal was granted for a period in accordance with the former Waitākere City Council’s policy on leases in 2009 being 10 years with a further five-year right of renewal. This report deals with the final five-year renewal of lease for the period 1 May 2019 until 30 April 2024.

10.     The deed of lease to the bowling club incorrectly records the description of the parcels of land it occupies on Olympic Park.  A variation to the renewal of lease is required to record the correct description as follows:

Current description on deed of lease

Correct description to be recorded on deed of lease

being part of Lot 1 and 7 DP 36352 and SEC 20 SO 30628

being part of Lot 1 and 7 DP 36352 and Section 20 Town of Wolseley SO Plan 3062B

The bowling club confirmed in writing on 18 March 2019 that it agreed to the variation of lease to record the correct land description.

The bowling club

11.     The bowling club has submitted an application in support of its right of renewal of community lease. 

12.     Western Indoor Bowling Association Incorporated owns its clubrooms and provides the facility for the activity of indoor bowls as well as badminton in partnership with Lynndale Badminton Club.

13.     The association meets the criteria required for a renewal of lease as follows:

i. it is a registered incorporated society

ii.            it has complied with the terms of the current lease

iii.           it has a history of delivering its services to the local community

iv.      the facility is managed appropriately as evidenced by the extent of its use

v.       the association has provided a copy of its financial accounts which indicate that its funds are sufficient to meets its liabilities.

14.     A site visit was undertaken on 13 March 2019 and noted that the premises are well maintained. 

15.     A hall committee made up of members from the bowling club and badminton club administers the operations of the facility.  The hall committee has an agreed schedule to maximise the usage of the facility through the two sporting activities and public hireage.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.     Staff have obtained input from colleagues in Parks, Sports and Recreation, Community Development and Operational Management and Maintenance. No concerns were raised regarding the renewal of lease to the bowling club.

17.     The proposed renewal of lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     The Whau Local Board is the allocated authority to approve the granting of a renewal of community lease.

19.     This item is on the Community Facilities Work Programme for 2018/2019 and the local board expressed their support for the renewal of lease at a workshop held on 6 March 2019.

20.     The recommendations within this report support the Whau Local Board 2017 Plan outcome of ‘great neighbourhoods with strong community connections, capacity and voices’.

Tauākī whakaaweawe Māori

Māori impact statement

21.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2015-2025, the Unitary Plan and Local Board Plans.

22.     There are no changes in use or operational activities being conducted on the land.

23.     An objective of community leasing is to ensure that community facilities are well maintained, accessible and will be of benefit to all members of the community, including Māori.

Ngā ritenga ā-pūtea

Financial implications

24.     There is no direct cost to Auckland Council in granting this renewal of community lease.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.     The provision for a renewal of community lease is provided for in the deed of lease granted to the bowling club. As such, council has a contractual obligation to grant the renewal where the club meets the prescribed criteria.

26.     Additionally, should the renewal of community lease not be granted, this will compromise the bowling clubs ability to provide its services which in turn will have a negative impact on local board outcomes.

Ngā koringa ā-muri

Next steps

27.     Subject to the local board grant of a renewal and variation of the community lease, council staff will work with key representatives of Western Indoor Bowling Association Incorporated to finalise the deed of renewal and variation of the community lease agreement.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aerial photograph - Western Indoor Bowling Association Incorporated, Olympic Park, 36 Portage Road, New Lynn

69

     

Ngā kaihaina

Signatories

Author

Donna Cooper – Community Lease Advisor

Authorisers

Rod Sheridan – General Manager Community Facilities

Glenn Boyd – Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

24 April 2019

 

 


Whau Local Board

24 April 2019

 

 

Approve public notification of intention to grant a new community lease for the former parks depot building at Blockhouse Bay Recreation Reserve, 31-35 Terry Street.

File No.: CP2019/05561

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval to publicly notify Auckland Council’s intention to grant a new community lease to The Whau River Catchment Trust for part of Blockhouse Bay Recreation Reserve, 31-35 Terry Street, Blockhouse Bay.

Whakarāpopototanga matua

Executive summary

2.       Located on Blockhouse Bay Recreation Reserve is the Auckland Council owned former parks depot building.

3.       Three applications were received following advertising calling for expressions of interest to lease the facility.  One of the applications is from four groups that will be working collaboratively to utilise the space.

4.       The analysis and assessment of the applications has been undertaken.  The result of the assessment is that The Whau River Catchment Trust is the preferred candidate to a lease of the facility.

5.       Blockhouse Bay Recreation Reserve is held in fee simple by Auckland Council under the Local Government Act 2002.  Prior to the granting of a lease under the Act that exceeds six months, Auckland Council must publicly notify its intention to grant a lease. 

6.       This report recommends the Whau Local Board approve the public notification of Auckland Council’s intention to grant a new community lease to The Whau River Catchment Trust for the former parks depot building at Blockhouse Bay Recreation Reserve.

7.       Subject to the Whau Local Board approving the public notification and the satisfactory completion of the required statutory processes, council staff will, in a further report recommend the grant of a new community lease to The Whau River Catchment Trust for the former parks depot building at Blockhouse Bay Recreation Reserve.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      approve the public notification of Auckland Council’s intention to grant The Whau River Catchment Trust a new community lease to be issued under the Local Government Act 2002 for the council-owned former parks depot building being 118m² (more or less)  located on the parcel legally described as Lot 1 on Deposited Plan 41833 at Blockhouse Bay Recreation Reserve, 31-35 Terry Street, Blockhouse Bay (Attachment A) on the following terms and conditions:

i)        term – one year with a one year right of renewal;

ii)       rent - $1.00 plus GST per annum if demanded;

iii)      maintenance fee - $500 plus GST per annum;

iv)      a community outcomes plan be agreed with The Whau River Catchment Trust;

b)      delegate to the Whau Local Board Chair to appoint a panel to hear, consider and decide on any submissions or objections received following the public notification of process;

c)      note that all other terms and conditions of the proposed new community lease would be in accordance the Auckland Council Community Occupancy Guidelines 2012;

d)      request that council staff report back to the local board following public notification for a decision or final approval of the proposed new community lease.

 

 

Horopaki

Context

8.       This report considers the recommendation for a new community lease following an expression of interest process for the leasing of the council owned former parks depot building at Blockhouse Bay Recreation Reserve, 31-35 Terry Street, Blockhouse Bay.

9.       The Whau Local board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

The Facility

10.     Located on Lot 1 of the reserve and in front of the Blockhouse Bay Tennis Club is the Auckland Council owned former parks depot building.

11.     The building is approximately 114m² in area and comprises garaging, a small meeting area, kitchenette and bathroom facilities.  Located on the eastern exterior wall of the building and included in the proposal to lease is an approximately 4m² solid concrete bunker that was used to store hazardous materials.

12.     The local Girl Guides have been using a small portion of the building for storage of camping gear on an informal basis for approximately 20 years.

13.     The building is basic and lends itself to storage of outdoor equipment including a vehicle rather than a space to run programmes from.

14.     Maintenance, to bring the building up to a leasing standard has been undertaken.

The Expression of Interest Process

15.     Advertisements calling for expressions of interest in leasing the facility were placed in the Western Leader, Central Leader and on Auckland Council’s website on 22 November 2018.  The closing date for applications was 14 January 2019.

16.     Notice was also forwarded to those groups listed on the community leasing interest register who had indicated they were looking for a facility in the west.

17.     Staff were available on site to answer questions on 29 November 2018.  Representatives of six community groups attended.

Tātaritanga me ngā tohutohu

Analysis and advice

Land

18.     The former parks depot building is located on Lot 1 on Deposited Plan 41833 of Blockhouse Bay Recreation Reserve, 31-35 Terry Street, Blockhouse Bay.  Lot 1 is held in fee simple by Auckland Council under the Local Government Act 2002.

 

Applications received

19.     At the end of the notification period applications were submitted from the following three groups:

·     Charlotte Museum Trust

·     Western Elite Throws Academy Athletics Club Incorporated

·     The Whau River Catchment Trust jointly with The Girl Guides Association New Zealand Incorporated, Western Area Tennis Trust and The Therapy Box.

20.     The three applicants meet the eligibility criteria specified in the Auckland Council Community Occupancy Guidelines including:

·        legal status

·        meeting the definition of a community group

·        provision of services and programmes that align with the local board plan.

Overview of Applicants

Charlotte Museum Trust

21.     Charlotte Museum Trust is a charitable trust founded in 2006 and has moved location several times since then.  It is currently located in Bentinck Street, New Lynn.

22.     The museum’s focus is on making the collection of lesbian history and artefacts accessible, cataloguing and putting more of the collection online, and curating pop-up museums.  The trust organises cultural events, workshops, performances, heritage walks and talks, educational activities, support and counselling and training of counsellors. The trust provides a positive and safe place for lesbians to celebrate their heritage as well as providing an interface for understanding and information for the general public. 

23.     In its application the trust indicated that the facility would be used by cataloguers, counsellor training, theatre/writing groups and artists, and open to the public three days per week if successful in securing a lease of this site.

Western Elite Throws Academy Athletics Club Incorporated

24.     Western Elite Throws was registered in May 2018 but has been in the making for over two years.

25.     The club caters to the needs of the most talented throwers who reside in the local area.  They also operate as a standard athletics club that will include potential throwers to their development squad with the hope of promoting them further on to the elite training squad.  They develop them from an early age through to their senior years in athletics but their main focus is on throwing as a profession.

26.     The club would use the facility as a clubroom, for storage, gym training, video recording room, meetings and general administration office.

The Whau River Catchment Trust

27.     The Trust together with its three other joint applicants referred to in paragraph 14 have applied for a lease, however it has been agreed between those groups that any lease will be held in the name of the Whau River Catchment Trust.

28.     The Trust established in 2012 is the principal environmental umbrella organisation for the Whau River catchment and is affiliated with Friends of the Whau.  The two groups work together for healthier streams and rivers through community participation and kaitiaki (guardianship).

29.     The Trust will use the facility for the storage of a vehicle, trailer and tools used for community volunteer events.  The separate outdoor secure space will be for a small amount of herbicides and fuel.

30.     The girl guides will use a portion of the space for the storage of outdoor equipment including camping gear.

31.     The Therapy Box, formed in 2015 operates New Zealand’s first and only online aged care activity library.  The activity library enables therapists to hire equipment for a small fee, equipping them with the resources to run varied and interesting programs for their residents.  The group plans to utilise some of the space as an office and the storage of activities.

32.     Western Area Tennis Trust has been on the reserve for 61 years.  The club owns it’s building and tennis courts.  The club has been sharing its facility with the Whau River Catchment Trust for over 15 months despite being short on space itself.  The club will utilise some of the storage space in the facility for equipment associated with the sport of tennis.

Assessment of Applicants

33.     The three primary applicants were assessed using a tool to rate a range of criteria including:

·        the alignment with local board plan outcomes

·        identified need and conversely, existing service provision in the locality

·        organisational structure

·        evidence of sound financial management

·        partnership opportunities

·        hours of use and staff numbers

·        sharing opportunities.

34.     The analysis and assessment was undertaken by the strategic broker and community lease specialist at a meeting held on 24 January 2019.

35.     Applying the criteria in the assessment process The Whau River Catchment Trust scored the highest.

36.     The applicants and assessment results were discussed with the local board at a workshop on 6 March 2019.

37.     The applicants were invited to meet with the Whau Local Board for an informal meet and greet on 17 April 2019.

38.     Council staff are recommending that the Whau Local Board grant a new community lease to The Whau River Catchment Trust. The reasons for this are:

·        this group through sharing with three other community groups ensures a variety of community and recreation uses from the facility

·        the variety of users would complement Blockhouse Bay Recreation Reserve.

39.     The Auckland Council Community Occupancy Guidelines 2012 recommends a lease term for council-owned land and building for a newly established community group is one year with a further one year right of renewal.  

40.     Local boards, however, have discretion to vary the term of the lease if it wishes. The guidelines suggest that where a term is varied, it aligns to one of the recommended terms contained in the Community Occupancy Guidelines 2012.

Public Notification

41.     Prior to the granting of a lease under the Local Government Act 2002 that exceeds six months, Auckland Council is required to engage with local iwi and publicly notify its intention to grant a lease.  There is no cost to the local board for these two processes.  It is recommended that the local board delegate to the Chair to appoint a hearings panel to hear any submissions received as a result of the public notification process and make a decision in that regard.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

42.     In compiling the recommendations contained herein staff have obtained input from colleagues in Parks, Sports and Recreation, Community Development and Operational Management and Maintenance. No concerns were raised regarding the proposed lease to The Whau River Catchment Trust.

43.     The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

44.     This is an approved item on the Community Facilities Work Programme for 2018/2019.

45.     The recommendations in this report were workshopped with the local board on 6 March 2018.

46.     At the request of the local board the applicants were invited to attend an informal meet and greet on 17 April 2019.

47.     The recommendation in this report supports the Whau Local Board Plan 2017 outcomes:

·        Great neighbourhoods with strong community connections, capacity and voices

·        Enhanced natural environment

·        Celebrating our creative edge in our streets, neighbourhoods and communities.

Tauākī whakaaweawe Māori

Māori impact statement

48.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2015-2025, the Unitary Plan and Local Board Plans.

49.     Engagement was undertaken in September 2018 with 12 mana whenua identified as having an interest in land in the Whau Local Board area about a proposed new community lease.

Engagement involved:

·        a presentation at the North West Mana Whenua Forum held in Orewa

·        email contact containing detailed information on the reserve, the group and inviting iwi representatives to hui and or for a kaitiaki site visit to comment on any spiritual, cultural or environmental impact with respect to the proposal.

50.     No objections were raised by the three mana whenua representatives who responded.

Ngā ritenga ā-pūtea

Financial implications

51.     The costs associated with the public notification of council’s intention to grant a new community lease The Whau River Catchment Trust is approximately $1850.00.  This cost will be borne by the Community Facilities Department.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

52.     If the Whau Local Board resolve not to grant the new lease to any of the applicants the council-owned building will remain vacant which in turn will have a negative impact on the desired local board outcomes.

53.     Buildings that are left vacant are more susceptible to being vandalised.

Ngā koringa ā-muri

Next steps

54.     Subject to the local board approving the recommendations, staff will undertake public notification of the intention to grant a new community lease to The Whau River Catchment Trust.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site plan of proposed area for lease of the former parks depot building, Blockhouse Bay Recreation Reserve, 31-35 Terry Street, Blockhouse Bay

77

     

Ngā kaihaina

Signatories

Author

Donna Cooper – Community Lease Advisor

Authorisers

Rod Sheridan – General Manager Community Facilities

Glenn Boyd – Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

24 April 2019

 

 


Whau Local Board

24 April 2019

 

 

Approve Public Notification of Intention to Grant a New Community Lease for Clubrooms and Two Garage Spaces at Eastdale Reserve, 33-37 Eastdale Road, Avondale

File No.: CP2019/05568

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval to publicly notify Auckland Council’s intention to grant a new community lease to Avondale Community Action for part of Eastdale Reserve, 33-37 Eastdale Road, Avondale.

Whakarāpopototanga matua

Executive summary

2.       Located on Eastdale Reserve and advertised for lease, are two of the six garage spaces in the former groundsman shed and a two storey office space with 80m² of floor area that has been converted into clubrooms.

3.       Two applications were received following advertising calling for expressions of interest to lease the facility.

4.       An analysis and assessment of the applications has been undertaken.  The result of the assessment is that Avondale Community Action is the preferred candidate to lease the facility.

5.       Eastdale Reserve is held in fee simple by Auckland Council under the Local Government Act 2002.  Prior to the granting of a lease under the Act that exceeds six months, Auckland Council must publicly notify its intention to grant a lease. 

6.       This report recommends the Whau Local Board approve the public notification of Auckland Council’s intention to grant a new community lease to Avondale Community Action for the clubhouse and two garage spaces at Eastdale Reserve.

7.       Subject to the Whau Local Board approving the public notification and the satisfactory completion of the required statutory processes, council staff will, in a further report recommend the grant of a new community lease to Avondale Community Action for the clubhouse and two garage spaces at Eastdale Reserve.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      approve the public notification of Auckland Council’s intention to grant Avondale Community Action a new community lease to be issued under the Local Government Act 2002 for the council-owned clubrooms and two garage spaces being 122m² (more or less) located on the parcel  legally described as Lot 1 on Deposited Plan 84147 at Eastdale Reserve, 33-37 Eastdale Road, Avondale (Attachment A) on the following terms and conditions:

i)        term – one year with a one year right of renewal;

ii)       rent - $1.00 plus GST per annum if demanded;

iii)      maintenance fee - $500 plus GST per annum;

iv)      a community outcomes plan be agreed with Avondale Community Action;

b)      delegate to the Whau Local Board Chair to appoint a panel to hear, consider and decide on any submissions or objections received following the public notification of process;

c)      note that all other terms and conditions of the proposed new community lease would be in accordance with the Auckland Council Community Occupancy Guidelines 2012;

d)      request that council staff report back to the local board following public notification for a decision or final approval of the proposed new community lease.

 

 

Horopaki

Context

8.       This report considers the recommendation for a new community lease following an expression of interest process for the leasing of the council owned clubrooms and two garage spaces at Eastdale Reserve, 33-37 Eastdale Road, Avondale.

9.       The Whau Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

The Facility

10.     Located on Eastdale Reserve, between the council owned residential property and the changing room and toilet block, is the council owned former groundsman shed comprising six garages and a two storey office space with 80m² of floor area that has been converted into clubrooms.

11.     The clubrooms consist of a kitchen, bathroom facilities and meeting space.  There is no lift access to the second floor.  The two garage spaces available are the ones closest to the clubrooms and measure approximately 42m².  There is no internal access between the garages and clubrooms.  Auckland Council will retain the other four garage spaces for use by a full facility maintenance contractor. 

The Expression of Interest Process

12.     Advertisements calling for expressions of interest in leasing the facility were placed in the Western Leader, Central Leader and on Auckland Council’s website on 22 November 2018.  The closing date for applications was 14 January 2019.

13.     Notice was also forwarded to those groups listed on the community leasing interest register who had indicated they were looking for a facility in the west.

14.     Staff were available on site to answer questions on 29 November 2018.  Representatives of five community groups attended.

Tātaritanga me ngā tohutohu

Analysis and advice

Land

15.     The clubrooms and garage spaces are located on Lot 1 on Deposited Plan 84147 of Eastdale Reserve, 33-37 Eastdale Road, Avondale.  Lot 1 is held in fee simple by Auckland Council under the Local Government Act 2002.

Applications Received

16.     At the end of the notification period applications were received from the following two groups:

·        Charlotte Museum Trust

·        Avondale Community Action jointly with I Love Avondale.

17.     Charlotte Museum Trust and Avondale Community Action meet the eligibility criteria specified in the Auckland Council Community Occupancy Guidelines including:

·        legal status

·        meeting the definition of a community group

·        provision of services and programmes that align with the local board plan

·        provision of services and programmes that align with the local board plan.

18.     I Love Avondale do not meet the criteria as it does not hold legal status.

Overview of Applicants

Charlotte Museum Trust

19.     Charlotte Museum Trust is a charitable trust founded in 2006 and has moved location several times since then.  It is currently located in Bentinck Street, New Lynn.

20.     The museum’s focus is on making the collection of lesbian history and artefacts accessible, cataloguing and putting more of the collection online, and curating pop-up museums.  The trust organises cultural events, workshops, performances, heritage walks and talks, educational activities, support and counselling and training of counsellors. The trust provides a positive and safe place for lesbians to celebrate their heritage as well as providing an interface for understanding and information for the general public. 

21.     In its application the trust indicated that the facility would be used by cataloguers, counsellor training, theatre/writing groups and artists, and open to the public three days per week if successful in securing a lease of this site.

Avondale Community Action

22.     Avondale Community Action together with I Love Avondale (under the umbrella of Together We Are Avondale) have applied for a lease however it has been agreed between the two groups that any lease will be held in the name of Avondale Community Action.

23.     Avondale Community Action is a charitable trust established in 2012 to be a source of local information, provide a voice for the community and help enable smaller emerging groups to get started.

24.     Although Avondale Community Action plan to use the office and shed space as its base it will mainly work with other groups and individuals to utilise and activate the facility as a whole.

25.     The group has had initial conversations with potential community partners regarding activating the space for recreational activities such as boot camps, bike hub, learn to ride as well as a space for youth to gather with mentoring and support sessions and workshops available.

26.     In 2015 the group secured government funding for two community developers commonly known as I Love Avondale. The community developers promote the Avondale neighbourhood, the people, stories, places and history.

Assessment of Applicants

27.     Both primary applicants were assessed using a tool to rate a range of criteria including

·        the alignment with local board plan outcomes

·        identified need and conversely, existing service provision in the locality

·        organisational structure

·        evidence of sound financial management

·        partnership opportunities

·        hours of use and staff numbers

·        sharing opportunities.

28.     The analysis and assessment was undertaken by the strategic broker and community lease specialist at a meeting held on 24 January 2019.

29.     Applying the criteria in the assessment process Avondale Community Action scored the highest.

30.     The applicants and assessment results were discussed with the local board at a workshop on 6 March 2019.

31.     The applicants were invited to meet with the Whau Local Board for an informal meet and greet on 17 April 2019.

32.     Council staff are recommending that the Whau Local Board grant a new community lease to Avondale Community Action. The reasons for this are:

·        this group would ensure a variety of community and recreation uses from the clubrooms and garage space

·        the variety of potential uses as outlined in paragraph 25 would complement Eastdale Reserve.

33.     The Auckland Council Community Occupancy Guidelines 2012 recommends a lease term for council-owned land and building for a newly established community group, is one year with a further one year right of renewal.

34.     Local boards, however, have discretion to vary the term of the lease if it wishes. The guidelines suggest that where a term is varied, it aligns to one of the recommended terms contained in the Community Occupancy Guidelines 2012.

Public Notification

35.     Prior to the granting of a lease under the Local Government Act 2002 that exceeds six months, Auckland Council is required to engage with local iwi and publicly notify its intention to grant a lease.  There is no cost to the local board for these two processes.  It is recommended that the local board delegate to the Chair to appoint a hearings panel to hear any submissions received as a result of the public notification process and make a decision in that regard.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

36.     In compiling the recommendations contained herein staff have obtained input from colleagues in Parks, Sports and Recreation, Community Development and Operational Management and Maintenance. No concerns were raised regarding the proposed lease to Avondale Community Action.

37.     The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

38.     This is an approved item on the Community Facilities Work Programme for 2018/2019.

39.     The recommendations in this report were workshopped with the local board on 6 March 2018.

40.     At the request of the local board the applicants were invited to attend an informal meet and great on 17 April 2019.

41.     The recommendation for a new lease to Avondale Community Action supports the Whau Local Board Plan 2017 outcomes:

·    Great neighbourhoods with strong community connections, capacity and voices

·    Strong local businesses and more quality local jobs

·    Celebrating our creative edge in our streets, neighbourhoods and communities.

Tauākī whakaaweawe Māori

Māori impact statement

42.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2015-2025, the Unitary Plan and Local Board Plans.

43.     Engagement was undertaken in September 2018 with 13 mana whenua groups identified as having an interest in land in the Whau Local Board area about a proposed new community lease.

Engagement involved:

·        a presentation at the North West Mana Whenua Forum held in Orewa

·        email contact containing detailed information on the reserve, the group and inviting iwi representatives to hui and or for a kaitiaki site visit to comment on any spiritual, cultural or environmental impact with respect to the proposal.

44.     No objections were raised by the five mana whenua representatives who responded.

Ngā ritenga ā-pūtea

Financial implications

45.     The costs associated with the public notification of council’s intention to grant a new community lease Avondale Community Action is approximately $1850.00.  This cost will be borne by the Community Facilities Department.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46.     If the Whau Local Board resolve not to grant the new lease to either of the applicants the council-owned building will remain vacant which in turn will have a negative impact on the desired local board outcomes.

47.     Buildings that are left vacant are more susceptible to being vandalised.

Ngā koringa ā-muri

Next steps

48.     Subject to the local board approving the recommendations, staff will undertake public notification of the intention to grant a new community lease to Avondale Community Action.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site plan of proposed area for lease of two garage spaces and clubrooms located on Eastdale Reserve, 33-37 Eastdale Road, Avondale

85

     

Ngā kaihaina

Signatories

Author

Donna Cooper – Community Lease Advisor

Authorisers

Rod Sheridan – General Manager Community Facilities

Glenn Boyd – Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

24 April 2019

 

 


Whau Local Board

24 April 2019

 

 

Approval for a New Public Road Name at 92-104 St Georges Road, Avondale

File No.: CP2019/05254

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Whau Local Board to name a public road created by way of a subdivision development at 92-104 St Georges Road, Avondale.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council has Road Naming Guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       The Applicant, Housing New Zealand, has proposed the following names for consideration by the Local Board:

·        Porowhita Road (Applicant preferred and suggested by Ngai-Tai-ki-Tamaki)

·        Whakahira Road (Alternative 1)

·        Whakarangatira Road (Alternative 2)

4.       Any of the three proposed road name options would be acceptable for the local board to approve for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. Mana Whenua were also consulted.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      approve the name Porowhita Road for the new public road created by way of subdivision at 92-104 St Georges Road, Avondale in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references R/JSL/2017/14, BUN60078379, and SUB60230584).

 

 

Horopaki

Context

5.       Resource consent reference R/JSL/2017/14 (also referenced as BUN60078379, and including subdivision consent reference SUB60230584) was issued on 14 December 2017 for the construction of 102 new dwellings and one public road, under the Housing Accords and Special Housing Area Act 2013 (HASHAA).

6.       Site and location plans of the development can be found in Attachments A and B respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

7.       The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

8.       Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Maori names being actively encouraged:

·        a historical or ancestral linkage to an area;

·        a particular landscape, environmental or biodiversity theme or feature; or

·        an existing (or introduced) thematic identity in the area.

Theme

9.       The applicant’s preferred name option was suggested by Ngai-Tai-ki-Tamaki, referencing the layout of the road to be named. The two other name options suggested by the applicant relate to honour, and were chosen to honour the Maori Pioneer Battalion from the First World War. This battalion was based at Avondale Racecourse before going overseas. Also according to the applicant, the Date Palms (Phoenix dactylifera) scattered throughout Auckland were planted by returning WW1 veterans who were given the seeds when they were fighting in Africa and the Middle East.

10.     The Applicant’s proposed names and meanings are set out in the table below:

Proposed Names & Preferences

Meaning (as described by applicant)

Porowhita Road

(Applicant preferred)

Maori word meaning: (verb) Circular, round, surround, reserve

Suggested by Ngai-Tai-ki-Tamaki; references the layout of the road.

Whakahira Road

(alternative 1)

Maori word meaning: (verb) Extol, honour, hail, laud.

Whakarangatira Road (alternative 2)

Maori word meaning: (verb) Treat with dignity, honour, revere, venerate

 

Assessment

11.     The names proposed by the Applicant have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming.

Confirmation

12.     Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

Road type

13.     ‘Road’ is an acceptable road type for the new public road, suiting the form and layout of the road, as per the Auckland Council Road Naming Guidelines.

Mana whenua consultation

14.     The applicant wrote to all relevant local iwi via email and invited them to comment. Ngai-Tai-ki-Tamaki suggested one name, which the applicant has proposed as their preferred option for the local board to consider. Te Ahiwaru responded to defer their interests to Te Kawerau a Maki, who in turn did not respond. No other comments or responses were received.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori

Māori impact statement

17.     The review sought from the Whau Local Board on this report is linked to the Auckland Plan Outcome “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Ngā ritenga ā-pūtea

Financial implications

18.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

20.     Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Site Plan

91

b

Attachment B - Location Plan

93

     

Ngā kaihaina

Signatories

Author

Elizabeth Salter – Subdivisions Technical Officer

Authorisers

David Snowdon – Subdivision Team Leader

Glenn Boyd – Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

24 April 2019

 

 

PDF Creator


Whau Local Board

24 April 2019

 

 

PDF Creator


 

PDF Creator


Whau Local Board

24 April 2019

 

 

Approval for a New Public Road Name in the Fifth Ocean Investment Limited Subdivision at 64 & 66 Delta Avenue, New Lynn.

File No.: CP2019/05468

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Whau Local Board to name a new private road created by way of a subdivision at 64 and 66 Delta Avenue, New Lynn.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       The Applicant, Fifth Ocean Investment Limited, has submitted the following names:

·        Korama Lane (preferred)

with the alternatives being:

·        Horapa Lane

·        Whakaute Lane

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      approve Korama Lane as the name for the new private road constructed within the subdivision being undertaken by Fifth Ocean Investment Limited 64 & 66 Delta Avenue, New Lynn in accordance with section 319(1)(j) of the Local Government Act 1974.

 

 

Horopaki

Context

4.       Resource consent has been obtained for a 20 lot residential subdivision at 64 & 66 Delta Avenue, New Lynn and the council reference is BUN60305845 and SUB60305848.

5.       In accordance with the national addressing standard the private road requires a name as it serves more than 5 lots.

6.       A site plan of the road and development can be found in Attachment A.

Tātaritanga me ngā tohutohu

Analysis and advice

7.       Auckland Council’s road naming criteria typically require that road names reflect:

·        a historical or ancestral linkage to an area;

·        a particular landscape, environment or biodiversity theme or feature; or

·        an existing (or introduced) thematic identity in the area.

·        the use of Maori names is actively encouraged

8.       The Applicant has chosen the proposed name ‘Korama’ relating to a coastal/sea/water theme given that the Delta Avenue subdivision is in close proximity to the water being the Whau River. Additionally, as Auckland has harbours on both sides of the isthmus, the name would also reflect on this particular characteristic of the city.

9.       The alternative proposed names reference the development which is targeted at young families and first home buyers.

10.     The Applicant has proposed the road names listed in the table below, in order of preference.

Proposed New Road Name

Meaning

Road Naming Criteria

Korama Lane (preferred)

Maori meaning cats eye shell.

Meets criteria – suggested by local iwi.

Horapa Lane (alternative)

Maori meaning to spread. The development is targeted at young families and first home buyers.

Meets criteria – suggested by local iwi.

Whakaute Lane (alternative)

Maori meaning to respect, to show respect, to tend, to care for.

Meets criteria – thematic.

 

11.     Land Information New Zealand (LINZ) has confirmed that both the proposed and alternative names are acceptable and no duplicates exist within the Auckland region.

12.     All iwi in the Auckland area were written to and invited to comment.

Ngāti Whātua o Kaipara supported the proposed names.

No other replies were received.

13.     The proposed new names are deemed to meet the council’s road naming guidelines.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     The decision sought for this report does not trigger the significance policy and is not considered to have any immediate impacts on any council groups.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori

Māori impact statement

16.     The applicant has corresponded with local iwi and no objections were received.

Ngā ritenga ā-pūtea

Financial implications

17.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18.     There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

19.     Approved road are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

64 & 66 Delta Avenue New Lynn Scheme Plan

99

     

Ngā kaihaina

Signatories

Author

Dale Rewa – Subdivision Advisor

Authorisers

Trevor Cullen – Team Leader Subdivision

Glenn Boyd – Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 



Whau Local Board

24 April 2019

 

 



Whau Local Board

24 April 2019

 

 

Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal resolution from Governing Body

File No.: CP2019/05165

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive a resolution from the Governing Body and provide feedback on the Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal.

Whakarāpopototanga matua

Executive summary

2.       At its meeting on 28 February 2019, the Governing Body considered the recommendation from the Regulatory Committee - report Attachment A.  Link to Regulatory Committee, 14 February 2019 - Item 10 Statement of Proposal – page 19.  http://infocouncil.aucklandcouncil.govt.nz/Open/2019/02/REG_20190214_AGN_6987_AT.PDF and resolved as follows:

            Resolution number GB/2019/10

MOVED by Cr L Cooper, seconded by Deputy Mayor BC Cashmore: 

That the Governing Body:

a)      adopt the statement of proposal in Attachment B of the agenda report for public consultation, as amended, and confirms that the draft bylaw:

i)   is the most appropriate and proportionate way to implement aspects of the policy

ii)  is not inconsistent with the New Zealand Bill of Rights Act 1990.

b)      forward to local boards and advisory panels:

i)   the statement of proposal in Attachment B of the agenda report for their views

ii)  this agenda report and attachments for their information.

c)      note delegated authority to the chair of the Regulatory Committee to make replacement appointments to the panel if a member of the panel is unavailable.

d)      note delegated authority through the chief executive to staff approved by a manager responsible for bylaws to receive public feedback at ‘Have Your Say’ events.

e)      note delegated authority through the chief executive to a manager responsible for bylaws to make any amendments to the statement of proposal in Attachment B of the agenda report to correct errors, omissions or to reflect decisions made by the Regulatory Committee or the Governing Body.

f)       note the Regulatory Committee’s agreement that the statement of proposal be amended to include an option outlining the ability for local boards to determine the time and season provisions for their local board areas.

3.       The Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal is included as Attachment B.

4.       The Hearings Panel will meet on 3 May 2019 and local boards will have an opportunity to present views.


 

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      receive the 28 February 2019 Governing Body resolution on the Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal.

b)      consider whether to provide views on the Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal to the hearings panel on the 3 May 2019.

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

28 February 2019 - Governing Body Report

103

b

Statement of Proposal Auckland Council's New Policy on Dogs and Dog Management Bylaw (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Sarndra O'Toole – Team Leader Governance Advisors

Authorisers

Louise Mason – GM Local Board Services

Glenn Boyd – Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

24 April 2019

 

 


 


Whau Local Board

24 April 2019

 

 

Local Board Decisions and Input into the Annual Budget 2019/2020 and the Proposed Amendment to the 10-year Budget 2018-2028

File No.: CP2019/05168

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve local financial matters for the local board agreement 2019/2020, which need to be considered by the Governing Body in the Annual Budget 2019/2020 process.

2.       To seek feedback on regional topics in the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028.

Whakarāpopototanga matua

Executive summary

3.       Auckland Council’s Annual Budget contains 21 local board agreements which are the responsibility of local boards. These agreements set out local funding priorities, budgets, levels of service and performance measures. This report seeks decisions on local financial matters for the local board agreement, including:

·        any new/amended business improvement district (BID) targeted rates

·        any new/amended local targeted rate proposals 

·        proposed locally driven initiative (LDI) capital projects outside local boards’ decision-making responsibility

·        release of local board specific reserve funds

·        any advocacy initiatives.

4.       Auckland Council consulted with the public from 17 February to 17 March 2019 to seek community views on the Annual Budget 2019/2020 and the proposed amendment to the 10‑year Budget 2018-2028, and local board priorities to be included in the local board agreements. This report seeks local board views on both of these plans:

·        regional annual budget topics: including changes to rates and fees, the draft Tūpuna Maunga o Tamaki Makaurau Authority – Operational Plan 2019/2020, and other budget information

·        the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers.

5.       Auckland Council also consulted on the Our Water Future discussion document. A draft strategy from the Our Water Future discussion document will be developed. Local boards will have the opportunity to provide input into this in early 2020.

6.       Local board views on these regional plans will be considered by the Governing Body (or relevant committee) before making final decisions on the plans.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      receive consultation feedback on the Whau Local Board priorities for 2019/2020.

b)      recommend any new or amended business improvement district targeted rates to the Governing Body.

c)      recommend any new or amended local targeted rate proposals to the Governing Body.

d)      recommend that the Governing Body approves any proposed locally driven initiative capital projects, which are outside local boards’ decision-making responsibility. 

e)      recommend the release of local board specific reserve funds to the Governing Body.

f)       approve its advocacy initiatives for inclusion (as an appendix) to its 2019/2020 Local Board Agreement.

g)      receive consultation feedback on regional proposals in the Annual Budget 2019/2020 and on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers from people or organisations based in the Whau Local Board area.

h)      provide feedback on the Annual Budget 2019/2020.

i)        provide feedback on the proposed amendment to the 10-year Budget 2018-2028.

 

 

Horopaki

Context

7.       Local board agreements form part of the Auckland Council’s annual budget and set out local funding priorities, budgets, levels of service and performance measures. This report details local board decisions and recommendations that need to be made in April/early-May to allow them to be considered by the Governing Body in the annual budget process.

8.       Local boards also advocate to the Governing Body for funding for projects that cannot be accommodated within their local budgets. These advocacy initiatives are attached as an appendix to the local board agreement.

9.       Local boards are responsible for providing local input into regional strategies, policies and plans. Local board plans reflect community priorities and preferences and are key documents that guide both the development of local board agreements and input into regional plans.

10.     Auckland Council publicly consulted on the following two plans from 17 February to 17 March 2019:

·        annual budget (which includes both regional issues and local board key priorities) 

·        the proposed amendment to the 10-year budget.

11.     Across the region, 2278 people attended 65 engagement events. Feedback was received through written, event and social media channels.

12.     Consultation feedback on the Whau Local Board priorities for 2019/2020 and on regional proposals in the Annual Budget 2019/2020 and the proposed amendment to the 10‑year budget regarding property transfers from people or organisations based in the Whau Local Board area are set out in Attachment A. The feedback on local board priorities will be considered by the local board before they agree their local board agreement in early June 2019.

Tātaritanga me ngā tohutohu

Analysis and advice

Local financial matters for the local board agreement

13.     This report allows the local board to agree its input and recommend other local financial matters to the Governing Body in early May 2019. This is to allow time for the Governing Body to consider these items in the annual budget process (decisions made in June 2019).

Local targeted rate and business improvement district (BID) targeted rate proposals

14.     Local boards are required to endorse any new locally targeted rate proposals or BID targeted rate proposals in their local board area (noting that any new local targeted rates and/or BIDs must have been consulted on before they can be implemented).

Funding for locally driven initiatives (LDI)

15.     Local boards are allocated funding annually to spend on local projects or programmes that are important to their communities. This funding is for ‘locally driven initiatives’ or LDI. Local boards can approve LDI capital projects up to $1 million; projects over that amount need approval from the Governing Body. 

16.     Local boards can recommend to the Governing Body to convert LDI operational funding to capital expenditure for 2019/2020 if there is a specific need to do so, or Governing Body approval may be needed for the release of local board specific reserve funds, which are funds being held by the council for a specific purpose.

17.     Local boards can defer LDI projects where there was an agreed scope and cost, but the project/s have not been delivered.

Local board advocacy

18.     Local boards are requested to approve any advocacy initiatives for consideration by the Governing Body and inclusion (as an appendix) to the 2019/2020 Local Board Agreement, noting that in this triennium, a longer-term approach has been taken to progress initiatives that are unable to be funded by local board budgets. The approach used the annual budget, 10-year budget and local board plan processes to progress and advise on a narrower range of local board initiatives in a more comprehensive way.

19.     As part of the 10-year Budget 2018-2028, additional funding was provided to progress the priority advocacy initiative of each local board (the one local initiative (OLI)). All OLIs are progressing with funding either allocated or earmarked in the 10-year budget. 

Local board input on regional plans

20.     Local boards have a statutory responsibility for identifying and communicating the interests and preferences of the people in its local board area in relation to the context of the strategies, policies, plans, and bylaws of Auckland Council. This report provides an opportunity for the local board to provide input on two plans, the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers. 

Regional issues in the Annual Budget 2019/2020

21.     The annual budget sets out Auckland Council priorities and how it is going to pay for them. The regional consultation on the proposed annual budget focused on two topics:

·        changes to rates and fees

o   annual waste management changes

o   food scraps targeted rate

o   Waitākere rural sewerage targeted rate

o   urban boundary rating

o   rating of religious use properties

o   regulatory fees

·        draft Tūpuna Maunga o Tamaki Makaurau Authority – Operational Plan 2019/2020.

22.     The consultation on the annual budget also included key priorities for each local board area. Decisions on local board priorities will be made when local board agreements are considered in June 2019.

23.     The feedback form contained one question relating to changes to rates and fees. Consultation feedback received from the Whau Local Board area on key regional issues in the annual budget are summarised in Attachment A, along with an overview of any other areas of feedback on regional proposals with a local impact.

24.     Local boards may wish to provide feedback on these regional issues for consideration by the Governing Body. 

The proposed amendment to the 10-year Budget 2018-2028 regarding property transfers

25.     The regional consultation on the proposed amendment to the 10-year Budget 2018-2028 focused on a proposal to transfer the legal ownership of $790 million of city centre waterfront properties from Panuku to Auckland Council. Panuku would continue to manage the properties. The resulting ownership structure would reduce governance duplication, increase consistency with other development areas and maximise future flexibility.

26.     The feedback form contained one question relating to this proposed amendment. Consultation feedback received from the Whau Local Board area on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers is summarised in Attachment A.

27.     Local boards may wish to provide feedback on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers for consideration by the Governing Body.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28.     The Annual Budget 2019/2020 is an Auckland Council group document and will include budgets at a consolidated group level. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group.

29.     The key impact of the proposed amendment to the 10-year budget regarding property transfers on the group is the potential impact on Panuku. Panuku staff and board have been engaged in the development of these options. Governing Body will make its decision regarding this on 20 June 2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30.     Local board decisions and feedback are being sought in this report. Local boards have a statutory role in providing local board feedback on regional plans.

31.     Local boards play an important role in the development of the annual budget and local board agreements form part of the annual budget. Local board nominees have also attended Finance and Performance Committee workshops on the annual budget, and a special briefing was arranged on the proposed amendment to the 10-year budget regarding property transfers.

Tauākī whakaaweawe Māori

Māori impact statement

32.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori.

33.     Local board plans, which were developed in 2017 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community.

34.     Attachment A includes analysis of submissions made by mana whenua and mataawaka entities who have interests in the rohe/local board area.

35.     Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

36.     This report is asking for local board decisions on financial matters in local board agreements that need to then be considered by the Governing Body.

37.     Local boards are also providing input to regional plans. There is information in the consultation material for each plan with the financial implications of different options.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38.     Local boards need to make recommendations on these local financial matters for the Annual Budget 2019/2020 by 8 May 2019, in order for the Governing Body to be able to make decisions on them when considering the annual budget in May 2019.

Ngā koringa ā-muri

Next steps

39.     Local boards will approve their local board agreements and corresponding work programmes in June.

40.     Recommendations and feedback from local boards will be provided to the relevant Governing Body committees for consideration during decision-making, as outlined in the table below:

Decision dates for regional plans

Plan

Decision-maker

Scheduled meeting 

Annual Budget 2019/2020

Governing Body

22 May 2019

The proposed amendment to the 10‑year Budget 2018-2028

Governing Body

22 May 2019

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Annual Budget 2019-2020 Local Board Feedback Report

111

     

Ngā kaihaina

Signatories

Author

Beth Corlett – Advisor Plans & Programmes

Authorisers

Louise Mason – GM Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

24 April 2019

 

 


 


 


 


Whau Local Board

24 April 2019

 

 

Additions to the 2016-2019 Whau Local Board Meeting Schedule

File No.: CP2019/05169

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval for one meeting date to be added to the 2016-2019 Whau Local Board meeting schedule in order to accommodate the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 timeframes.

Whakarāpopototanga matua

Executive summary

2.       The Whau Local Board adopted the 2016-2019 meeting schedule on Wednesday, 23 November 2016.

3.       At that time the specific times and dates for meetings for local board decision making in relation to the local board agreement as part of the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 were unknown. 

4.       The board is being asked to approve one meeting date as an addition to the Whau Local Board meeting schedule so that the Annual Budget 2019/2020 timeframes can be met.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      approve one meeting date to be added to the 2016-2019 Whau Local Board meeting schedule to accommodate the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 timeframes as follows:

·        Wednesday,5 June 2019 at 9:00am.

b)      note the venue for this meeting will be the Whau Local Board office, 31 Totara Avenue, New Lynn.

 

 

Horopaki

Context

5.       The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6.       In summary, adopting a meeting schedule helps meet the requirements of:

·        Schedule 7, clause 19 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings.  Such notification may be provided by the adoption of a schedule of business meetings.

·        Part 7, sections 46, 46(A) and 47 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7.       The Whau Local Board adopted its business meeting schedule at its 23 November 2016 business meeting.

8.       The timeframes for local board decision making in relation to the local board agreement which is part of the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 were unavailable when the meeting schedule was originally adopted.

9.       The board is being asked to make decisions in early June to feed into the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 process. This timeframe is outside the board’s normal meeting cycle. 

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The board has two options:

i)        Add the meeting as an addition to the meeting schedule.

or

ii)       Add the meeting as an extraordinary meeting.

11.     For option one, statutory requirements allow enough time for this meeting to be scheduled as an addition to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 timeframes change or the information is not ready for the meeting there would need to be an additional extraordinary meeting scheduled anyway.

12.     For option two, only the specific topic Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 process could be considered at this meeting.

13.     Since there is enough time to meet statutory requirements, staff recommend approving these meetings as additions to the meeting schedule as it allows more flexibility for the board to consider a range of issues.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     This report requests the board’s decision to schedule an additional meeting and consider whether to approve this as an extraordinary meeting or an addition to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

16.     There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

17.     There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18.     There are no significant risks associated with this report.

Ngā koringa ā-muri

Next steps

19.     Implement the processes associated with preparing for business meetings.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Beth Corlett – Advisor Plans & Programmes

Authorisers

Louise Mason – GM Local Board Services

Glenn Boyd – Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

24 April 2019

 

 

Governance Forward Work Calendar - April 2019

 

File No.: CP2019/05174

 

  

 

https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Documents/Auckland Council Quality Advice Standards.pdfTe take mō te pūrongo / Purpose of the report

1.       To present the updated governance forward work calendar.

Whakarāpopototanga matua / Executive summary

2.       The governance forward work calendar for the Whau Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

3.       The governance forward work calendars are part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·        ensuring advice on meeting agendas is driven by local board priorities

·        clarifying what advice is expected and when

·        clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga / Recommendation/s

That the Whau Local Board:

a)      receive the governance forward work calendar for April 2019.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Governance Forward Work Calendar - April 2019

121

     

Ngā kaihaina / Signatories

Author

Vera Ganason – Democracy Advisor - Whau

Authoriser

Glenn Boyd – Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

24 April 2019

 

 


Whau Local Board

24 April 2019

 

 

Confirmation of Workshop Records - 6 March 2019, 13 March 2019 and 20 March 2019

File No.: CP2019/05181

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the record of the workshop held on 6 March 2019, 13 March 2019 and 20 March 2019 by the Whau Local Board.

Whakarāpopototanga matua

Executive summary

2.       Briefings provided at the workshop held are as follows:

·        6 March 2019

o   Whau Youth Board

o   Work Programme/Project Delivery Team - Archibald playground update

o   Community Leasing update - Blockhouse Bay Recreation Reserve and Eastdale Reserve

o   Whau Pacific Plan

o   Panuku: Avondale unlock - Crayford St West concept plans

o   LBSD: Improving Process to Develop Regional Delivery

·        13 March 2019

o   Briefing Board Members - re-allocation of the Town Centre revitalisation work programme line

o   Update on Project Streetscapes contracts

o   Parks Services Work Programme Update

o   Final Report Town Centre Activations

o   Glenavon Hub

·        20 March 2019

o   Local Board Work Programme Workshop 2

3.       The workshop records are attached to this report as Attachment A.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      confirm the record of the workshop held on 6 March 2019, 13 March 2019 and 20 March 2019.

 

 


 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Record of workshop held on 6 March 2019, 13 March 2019 and 20 March 2019

125

     

Ngā kaihaina

Signatories

Author

Vera Ganason – Democracy Advisor - Whau

Authoriser

Glenn Boyd – Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

24 April 2019

 

 


 


 


 


 


 


 


 


 


 

    

  


Whau Local Board

24 April 2019

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.2      Attachment a    Presentation Whau River Catchment Trust Annual Report                                                            Page 137


Whau Local Board

24 April 2019