Whau Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 24 April 2019 at 6.00pm.

 

present

 

Chairperson

Tracy Mulholland

 

Deputy Chairperson

Susan Zhu

 

Members

Derek Battersby, QSM, JP

 

 

Catherine Farmer

 

 

Te'eva Matafai

 

 

David Whitley

 

 

ABSENT

 

Member

Duncan Macdonald, JP

 

 

 

ALSO ABSENT

 

Councillor

R Clow

 

 

 

 


Whau Local Board

24 April 2019

 

 

 

1          Welcome

 

Chairperson Mulholland opened the meeting and welcomed everyone present.

 

2          Apologies

  

Resolution number WH/2019/38

MOVED by Member D Whitley, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)         accept the apology from member D Macdonald and Councillor R Clow for absence.

 

CARRIED

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Whau Local Board.

 

Board Member

Organisation / Position

Tracy Mulholland

·      New Lynn Business Association – Business Associate/Contractor

Susan Zhu

·      Chinese Oral History Foundation – Committee member

·      The Chinese Garden Steering Committee of Auckland – Board Member

Derek Battersby

·      New Lynn Tennis Club – Patron

·      West Lynn Gardens – Patron

·      Tag Out Trust – Deputy Chairman

·      New Lynn Bowling Club - Patron

·      New Lynn RSA - Member

Catherine Farmer

·      Avondale-Waterview Historical Society – Member

·      Blockhouse Bay Historical Society – Member

·      Portage Licensing Trust – Trustee

·      Blockhouse Bay Bowls – Patron

·      Forest and Bird organisation – Member

·      Grey Power - Member

Duncan Macdonald

·      Avondale Community Society – Chairman

·      Avondale-Waterview Historical Society - Member

·      Avondale Jockey Club – Member

Te’eva Matafai

·      Pacific Events and Entertainment Trust - Co-Founder

·      Miss Samoa NZ - Director

·      Malu Measina Samoan Dance Group - Director/Founder

·      Pasifika Festival Village Coordinators Trust ATEED - Chairperson

·      Aspire Events – Director

David Whitley

·      Rosebank Business Association - Member

·      REINZ - Member

·      Chamber of Trade - Mentor

·      Lopdell House - Trustee

·      Amalgamated Hardware Merchants (AHM)  Apprenticeship Trust – Trustee

·      Rotary New Lynn – Head director of Public Relations New Lynn

4          Confirmation of Minutes

 

Resolution number WH/2019/39

MOVED by Chairperson T Mulholland, seconded by Member T Matafai:  

That the Whau Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 27 March 2019, including the confidential section, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

8.2

Deputation – Kiahan Tipau, Head Boy of Avondale College

Deputation – The Whau River Catchment Trust Annual Report

 

Resolution number WH/2019/40

MOVED by Member T Matafai, seconded by Member C Farmer:  

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      receive the presentation and thank Kiahan Tipau for his attendance

b)      receive the presentation on the Whau River Catchment Trust Annual Report and thank Gilbert Brakey for his attendance.

 

CARRIED

 


 

9          Public Forum

 

9.1

Victor Martick

Addressed the local board regarding concerns of Council’s staff not following the BID operating standards in regards to resolving outstanding issues as set out in the Avondale Business Association – BID Targeted Rates Payment report.

9.2

Marcus Amosa

Addressed the local board to support the report recommendation set out in the Avondale Business Association – BID Targeted Rates Payment report.

 

Resolution number WH/2019/41

MOVED by Chairperson T Mulholland, seconded by Member D Battersby:  

That the Whau Local Board:

a)      receive public forum and thank Victor Martick for his attendance at the meeting.

b)      receive public forum and thank Marcus Amosa for his attendance at the meeting.

 

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Whau Ward Councillor Update

 

Noted the apology from Councillor Clow for absence.

 

12

Avondale Business Association - BID Targeted Rates Payment

 

Resolution number WH/2019/42

MOVED by Chairperson T Mulholland, seconded by Member T Matafai:  

That the Whau Local Board:

a)       approve that staff withhold the targeted rates payment to Avondale Business Association until council is satisfied that ABA has addressed the serious concerns set out in the Avondale Business Association – BID Targeted Rates Payment report.

 

CARRIED

 

Secretarial Note:     Under Standing Order 1.9.7 member D Battersby requested that his dissenting vote be recorded.

 

13

Auckland Transport Update for April 2019

 

Resolution number WH/2019/43

MOVED by Chairperson T Mulholland, seconded by Member T Matafai:  

That the Whau Local Board:

a)      receive Auckland Transport’s update for April 2019.

 

CARRIED

 

14

Whau Pacific Peoples Plan 2019

 

Resolution number WH/2019/44

MOVED by Member T Matafai, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)      adopt the Whau Pacific Peoples Plan.

 

CARRIED

 

15

Renewal and variation of community lease to Western Indoor Bowling Association Incorporated, 36 Portage Road, New Lynn

 

Resolution number WH/2019/45

MOVED by Member T Matafai, seconded by Member D Whitley:  

That the Whau Local Board:

a)      grant a renewal of community lease to Western Indoor Bowling Association Incorporated for part of Olympic Park, 36 Portage Road, New Lynn for a term of five years commencing 1 May 2019

b)      grant a variation of the renewal of community lease to:

i)       amend the description of the land parcel from ‘being part of Lot 1 and 7 DP 36352 and SEC 20 SO 30628’ to ‘being part of Lot 1 and 7 DP 36352 and Section 20 Town of Wolseley SO Plan 3062B;

c)      approve all other terms and conditions as contained in the existing deed of community lease dated 10 May 2004 and deed of renewal of lease dated 22 October 2010

d)      Auckland Transport staff to respond to matters raised with regard to parking issues in the vicinity.

 

CARRIED

 

16

Approve public notification of intention to grant a new community lease for the former parks depot building at Blockhouse Bay Recreation Reserve, 31-35 Terry Street.

 

Resolution number WH/2019/46

MOVED by Chairperson T Mulholland, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)      approve the public notification of Auckland Council’s intention to grant The Whau River Catchment Trust a new community lease to be issued under the Local Government Act 2002 for the council-owned former parks depot building being 118m² (more or less)  located on the parcel legally described as Lot 1 on Deposited Plan 41833 at Blockhouse Bay Recreation Reserve, 31-35 Terry Street, Blockhouse Bay (Attachment A) on the following terms and conditions:

i)       term – one year with a one year right of renewal;

ii)      rent - $1.00 plus GST per annum if demanded;

iii)     maintenance fee - $500 plus GST per annum;

iv)     a community outcomes plan be agreed with The Whau River Catchment Trust;

b)      delegate to the Whau Local Board Chair to appoint a panel to hear, consider and decide on any submissions or objections received following the public notification of process;

c)      note that all other terms and conditions of the proposed new community lease would be in accordance the Auckland Council Community Occupancy Guidelines 2012;

d)      request that council staff report back to the local board following public notification for a decision or final approval of the proposed new community lease.

e)      note the good work and the needs of the Western Elite Throws Academy Athletics Club and request staff to identify opportunities to support the Club.

 

CARRIED

 

17

Approve public notification of intention to grant a new community lease for clubrooms and two garage spaces at Eastdale Reserve, 33-37 Eastdale Road, Avondale

 

Resolution number WH/2019/47

MOVED by Member T Matafai, seconded by Member D Whitley:  

That the Whau Local Board:

a)      defer making a decision to a later date in order to seek more information on the matter.

 

CARRIED

 

18

Approval for a New Public Road Name at 92-104 St Georges Road, Avondale

 

Resolution number WH/2019/48

MOVED by Chairperson T Mulholland, seconded by Member T Matafai:  

That the Whau Local Board:

a)      approve the name Porowhita Road for the new public road created by way of subdivision at 92-104 St Georges Road, Avondale in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references R/JSL/2017/14, BUN60078379, and SUB60230584).

 

CARRIED

 

19

Approval for a New Public Road Name in the Fifth Ocean Investment Limited Subdivision at 64 & 66 Delta Avenue, New Lynn.

 

Resolution number WH/2019/49

MOVED by Chairperson T Mulholland, seconded by Member D Whitley:  

That the Whau Local Board:

a)      approve Korama Lane as the name for the new private road constructed within the subdivision being undertaken by Fifth Ocean Investment Limited 64 & 66 Delta Avenue, New Lynn in accordance with section 319(1)(j) of the Local Government Act 1974.

 

CARRIED

 

20

Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal resolution from Governing Body

 

Resolution number WH/2019/50

MOVED by Member D Whitley, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)      receive the 28 February 2019 Governing Body resolution on the Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal.

 

CARRIED

 

21

Local Board Decisions and Input into the Annual Budget 2019/2020 and the Proposed Amendment to the 10-year Budget 2018-2028

 

Resolution number WH/2019/51

MOVED by Member T Matafai, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)      receive consultation feedback on the Whau Local Board priorities for 2019/2020.

b)      approve its advocacy initiatives for inclusion (as an appendix) to its 2019/2020 Local Board Agreement as follows:

          i)      expedite the delivery of the Whau Local Board area pool and recreation centre, which has previously been confirmed and is funded in the Long-term Plan, in particular through the advancement of site identification as soon as possible

c)      receive consultation feedback on regional proposals in the Annual Budget 2019/2020 and on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers from people or organisations based in the Whau Local Board area.

d)      note that the volume of feedback on the Annual Budget 2019/2020 from residents of the Whau Local Board area was not sufficient to inform any specific feedback from the Whau Local board on these proposals..

e)      support the proposed amendment to the 10-year Budget 2018-2028 regarding transfer of legal ownership of properties within the council group, noting the proposal is financially prudent and simplifies the handover of maintenance and operational activities once developments are complete.

 

CARRIED

 


 

 

22

Additions to the 2016-2019 Whau Local Board Meeting Schedule

 

Resolution number WH/2019/52

MOVED by Chairperson T Mulholland, seconded by Member D Whitley:  

That the Whau Local Board:

a)      approve one meeting date to be added to the 2016-2019 Whau Local Board meeting schedule on Wednesday 5 June 2019 at 9:00am to accommodate the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028

b)      note the venue for this meeting will be the Whau Local Board office, 31 Totara Avenue, New Lynn.

 

CARRIED

 

23

Governance Forward Work Calendar - April 2019

 

Resolution number WH/2019/53

MOVED by Member T Matafai, seconded by Member D Whitley:  

That the Whau Local Board:

a)      receive the governance forward work calendar for April 2019.

 

CARRIED

 

24

Confirmation of Workshop Records - 6 March 2019, 13 March 2019 and 20 March 2019

 

Resolution number WH/2019/54

MOVED by Deputy Chairperson S Zhu, seconded by Member D Whitley:  

That the Whau Local Board:

a)      confirm the record of the workshop held on 6 March 2019, 13 March 2019 and 20 March 2019.

 

CARRIED

 

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 


 

 

7.18 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................