I hereby give notice that an ordinary meeting of the Waitematā Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 16 April 2019

2:00pm

Waitematā Local Board Office
Ground Floor
52 Swanson Street
Auckland

 

Waitematā Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chair

Pippa Coom

 

Deputy Chair

Shale Chambers

 

Members

Adriana Avendaño Christie

 

 

Richard Northey, ONZM

 

 

Denise Roche

 

 

Vernon Tava

 

 

Rob Thomas

 

 

(Quorum 4 members)

 

 

 

Liz Clemm

Democracy Advisor – Waitematā Local Board

 

11 April 2019

 

Contact Telephone: (09) 353 9654

Email: liz.clemm@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Waitematā Local Board

16 April 2019

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Royal New Zealand Plunket Trust - Requirement for Community rooms at 192 Parnell Road, Auckland                                                                                       5

8.2     Auckland Basketball Services Limited                                                              6

8.3     Auckland Writers' Festival 14 – 19 May 2019                                                    6

8.4     Graham Street - Hardinge Street Precinct Project                                           6

8.5     Request for Prime Road, Grey Lynn to be included in Residents’ Parking Zone (RPZ)                                                                                                                      7

9          Public Forum                                                                                                                  7

10        Extraordinary Business                                                                                                7

11        Notices of Motion                                                                                                           8

12        Notice of Motion - Member R Thomas - Western Springs Bush Restoration Project  9

13        Councillor's report                                                                                                       17

14        Auckland Transport Monthly Report - April 2019                                                    19

15        New community sublease to Royal New Zealand Plunket Trust, 545 Parnell Road, Parnell                                                                                                                           27

16        Waitematā Local Board Grants Programme 2019/2020                                          33

17        Local board decisions and input into the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028                                        43

18        Additions to the 2016-2019 Waitematā Local Board meeting schedule                71

19        Waitematā Local Board feedback on the Department of Conservations' proposed revocation of certain delegations to Territorial Authorities under the Reserves Act 1977                                                                                                                               75

20        Regional Facilities Auckland Second Quarter Performance Report for the quarter ending 31 December 2018.                                                                                         95

21        Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal resolution from Governing Body                                                            105

22        Chair's Report                                                                                                            109

23        Board member reports                                                                                              125

24        Waitematā Local Board Workshop Records                                                          153

25        Governance Forward Work Calendar                                                                      161

26        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Waitematā Local Board:

a)         confirm the minutes of its ordinary meeting, held on Tuesday, 19 March 2019 as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.


 

 

8.1       Royal New Zealand Plunket Trust - Requirement for Community rooms at 192 Parnell Road, Auckland

Te take mō te pūrongo / Purpose of the report

1.       To discuss a requirement for community rooms at 192 Parnell Road, Auckland.

 

Ngā tūtohunga / Recommendation

That the Waitematā Local Board:

a)      thank Annalee Hayward, Community Support Team Leader and Chris Gower, Northern Property Advisor for their presentation and attendance at the business meeting.

 

Attachments

a          20190416 Waitematā Local Board Item 8.1 Requirement for Community rooms, 192 Parnell Road, Auckland............................................................. 167

 

 

8.2       Auckland Basketball Services Limited

Te take mō te pūrongo / Purpose of the report

1.       To introduce Auckland Basketball Services Limited to the local board.

 

Ngā tūtohunga / Recommendation

That the Waitematā Local Board:

a)      thank Cliff Freeman, Funding Manager and Tracy Atiga, Chief Executive Officer of Auckland Basketball Services Limited for their presentation and attendance at the business meeting.

 

 

 

8.3       Auckland Writers' Festival 14 – 19 May 2019

Te take mō te pūrongo / Purpose of the report

1.   To introduce the Auckland Writers’ Festival, their community programmes and benefits.

 

Ngā tūtohunga / Recommendation

That the Waitematā Local Board:

a)      thank Anne O’Brien, Festival Director and Nicola Strawbridge, Programme Manager for the presentation and attendance at the business meeting.

 

 


 

 

8.4       Graham Street - Hardinge Street Precinct Project

Te take mō te pūrongo / Purpose of the report

1.   To present an alternative to the order in which the Graham Street-Hardinge Street Precinct Project design work is carried out.

2.   The present Auckland Transport proposal places cycleway first, traffic management second. Specifically, it is requested:

·    Step 1 – AT to cease work on cycleway design until full review of Traffic Management Options is completed, including consideration of Travel Demand Management Plans already in existence with the Graham-Hardinge Precinct.

 

·    Step 2 - Traffic management and design – based on the review in Step 1, to design a comprehensive traffic management plan for Victoria Street between Nelson Street and Halsey Street including protection of the access and egress from the Graham-Hardinge Precinct, such layout and design to protect the safety and interests of vehicular and motor cycle traffic, e-scooter riders, pedestrians and cyclists by the incorporation of appropriate signalisation of all modes of movement.

 

·    Step 3 - Cycleway design as an adjunct to and not the driver of the traffic management design.

 

3.   To request the appointment of a Waitematā Local Board member to work with a panel to provide them with guidance on the matter.

 

Ngā tūtohunga / Recommendation

That the Waitematā Local Board:

a)      thank David Watt and panel members for the presentation and attendance at the business meeting.

 

Attachments

a          20190416 Waitematā Local Board Item 8.4 Graham Street - Hardinge Street Precinct Project Background Documents.......................................... 169

 

 

8.5       Request for Prime Road, Grey Lynn to be included in Residents’ Parking Zone (RPZ)

Te take mō te pūrongo / Purpose of the report

1.       To present a request from residents of Prime Road, Grey Lynn to be included in the Residents’ Parking Zone (RPZ). 

2.       The residents in support of this request are those in the block bounded by Schofield Street to the south and Dryden Street in the west, except for 13 Prime Road which is currently a construction site.

 

Ngā tūtohunga / Recommendation

That the Waitematā Local Board:

a)      thank John Dymond for the presentation and attendance at the business meeting.

 

Attachments

a          20190416 Waitematā Local Board Item 8.5 Request for Prime Road Grey Lynn to be included in the Residential Parking Zone.......................... 211

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

11        Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from <Member Names>  for consideration under item 12.

 


Waitematā Local Board

16 April 2019

 

 

Notice of Motion - Member R Thomas - Western Springs Bush Restoration Project

File No.: CP2019/05655

 

  

 

Whakarāpopototanga matua

Executive summary

 

1.      Member R Thomas has given notice of a motion that he wishes to propose.

2.      The notice is appended as Attachment A.

3.      Supporting information is appended as Attachment B.

Motion

That the Waitematā Local Board:

a)         receive the Notice of Motion

b)         acknowledge the Hearing Commissioners view that the project must not focus on tree removal rather than protecting, enhancing and restoring the Sensitive Ecological Area (SEA)

c)         provide the following direction to staff regarding the delivery of the Western Springs Native Bush Restoration Project:

i.    request council staff to commission an independent and comprehensive Ecological Management Plan for the area

ii.   that the Ecological Management Plan is informed by an independent ecologist undertaking a tree-by-tree assessment of the pines and makes a recommendation of how removal methodology has been designed to achieve the desired outcomes of protecting and enhancing the SEA

iii.  that the Ecological Management Plan include an accurate overall site plan and map of priority areas for protection

iv.  that the Ecological Management Plan provide for the reinstatement of the walking access track

v.   that the Ecological Management Plan is consulted with the community and a community reference group is established to provide further guidance before the Plan is adopted; and

vi.  that an independent ecologist is empowered through the Ecological Management Plan to direct tree removal on an as-needed basis consistent with a transition from the dominant pine canopy to native forest.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20190319 Waitematā Local Board Item 12 Notice of Motion to Western Springs Native Bush Restoration Project, 859 Great North Road

11

b

20190319 Waitematā Local Board Item 12 Second Direction by hearing Commissioners under section 41C of the Resource Management Act 1991 for 859 Great North Road

15

      

Ngā kaihaina

Signatories

Authors

Rob Thomas – Member Waitematā Local Board

Authorisers

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

16 April 2019

 

 

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Waitematā Local Board

16 April 2019

 

 

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Waitematā Local Board

16 April 2019

 

 

Councillor's report

 

File No.: CP2018/18668

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide Waitematā and Gulf Ward Councillor Mike Lee with an opportunity to update the Waitematā Local Board on regional issues.

 

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a)      receive the verbal update from the Waitematā and Gulf Ward Councillor, Mike Lee.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Authors

Mike Lee - Waitematā and Gulf Ward Councillor

Authorisers

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

16 April 2019

 

 

Auckland Transport Monthly Report - April 2019

File No.: CP2019/05343

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an update to the Waitematā Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua

Executive summary

2.       This report covers:

·    a summary of Auckland Transport projects and operations in the local board area

·    a summary of the board’s transport capital fund

·    a summary of general information items sent to the board.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      receive the Auckland Transport April 2019 report

b)      requests Auckland Transport assist with facilitating the introduction of time restricted parking in Newmarket Park

c)      allocates up to $4,000 from the boards locally driven initiatives budget to implement the time restricted parking at Newmarket Park

 

 

Horopaki

Context

3.       This report updates the local board on Auckland Transport (AT) projects and operations in the local board area, it updates the local board on their advocacy and consultations and includes information on the status of the Local Board Transport Capital Fund.

4.       Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities. 

5.       The Local Board Transport Capital Fund is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme.

6.       The Community Safety Fund is a capital budget established by Auckland Transport for use by local boards to fund local road safety initiatives. The purpose of this fund is to allow elected members to address long-standing road safety issues that are not regional priorities and are therefore not being addressed by the Auckland Transport programme.


 

Tātaritanga me ngā tohutohu

Analysis and advice

Auckland Transport projects and operations in the Waitematā local board area

7.       The table below has a general summary of projects and activities of interest to the board with their current status. Please note that all timings are indicative and are subject to change:

Item

Update

Parnell cycleway – proposed cycleway through Parnell

No update this month. Previous update:

The AT Executive Leadership Team (ELT) are finalising the cycleway programme priority and available budget. This will help determine the future of Parnell cycleway and subsequent funding.

The project team has worked through a multi criteria assessment of concept design options and determined AT’s preferred design option. The design can be presented to the community reference group pending the ELT decision.

Pt Chevalier to Westmere cycleway - A dedicated cycle route along Pt Chevalier Road and Meola Road ending near the Westmere Shops

No update this month. Previous update:

Design and planning is progressing and a public consultation will be carried out later in 2019. Once a design is finalised, the project team will present to the local board.

Route 4 of Waitematā Safer Routes. Improvements for pedestrians, people on bikes and bus users for the section of Great North Road between Crummer Road and Ponsonby Road.

This project has now been included in the Integrated Corridors programme.

Wellesley Street Bus Improvement Project (formerly Midtown bus route) – Improving how city centre buses operate

No update this month. Previous update:

The project team is gathering material to develop the Detailed Business Case ahead of future optioneering and public consultation.  This includes getting the latest HOP data, traffic volumes and development plans.  A new reference design is being developed and will be brought to the local board for consideration in the near future.

Overall project co-ordination is being undertaken with the Victoria St Linear Park Team, the Light Rail Team and City Rail Link Ltd.

Herne Bay cycling and walking improvements – proposed changes to encourage slower driving speeds and improve routes for people walking and cycling.

The project team has been updating the design to meet the new standards in the Traffic Design Manual.

The stormwater design and the lighting design are progressing.

Victoria Street East-West cycleway - dedicated cycle route along Victoria Street West, from the Beaumont Street intersection to the Hobson Street intersection.

The project team is working to progress the detailed design to incorporate more on road safety and to minimise any rework due to other proposed projects in the area (such as Linear Park) through a coordinated design approach.

For this the Victoria Street cycleway project’s scope is reduced to finish at Nelson Street as there is an existing cycleway connection on Nelson Street and Auckland Council is considering future work on Hobson Street.

The detailed design is progressing.

Federal Street Walking and Cycling Improvements

(proposed for Federal Street linking Fanshawe Street to Victoria Street until the full Federal Street Upgrade occurs.)

No update this month, previous update:

We are currently analysing feedback we received from consultation and will soon produce a report highlighting key themes and changes to be made to improve the safety of the design as a result.

Cook Street and Union Street

No update this month. Previous update:

The project team is in the process of applying for funding for this project. They anticipate this process will be completed in May 2019.

Tamaki Drive cycle route (Quay Street to Ngapipi Bridge)

The tender period for contractors starts in April and is expected to be awarded in June 2019. Construction will begin soon after and is expected to be complete July 2020.

The Solent Street intersection has been separated out to have greater focus as a safety project.

Waitematā Safe Routes project, the two routes open for feedback are Route 1: Surrey Crescent to Garnet Road and Route 2: Richmond Road.

A high-level summary of public feedback has been presented to the local board at a workshop on the 2 April 2019.

Following receiving feedback from the local board the project team will finish compiling all the feedback into a public feedback and decisions report.

Karangahape Road Enhancements Project – streetscape upgrade

Final negotiations for this project are being worked through and a contractor will be appointed in the coming weeks. Construction is scheduled to begin in late April 2019.

Parnell Station – installing ticket gates

Contract has been awarded. Expected ticket gates and canopy to be installed in June 2019

Downtown Infrastructure Improvement Programme –

·    Quay Street Strengthening 

·    Quay Street Enhancement

·    Britomart East

·    Lower Albert

·    Downtown Ferry

·    Waterfront Park

·    Mooring dolphin

 

Utilities relocation trenching, and ducting works are complete, and service providers are feeding the services into the ducts. Installation is expected to be complete mid-April.

Installation of the new water-main is also compete and connected.

Stormwater works began on Saturday 30 March between Lower Hobson and Lower Albert Streets. This phase is expected to take around eight weeks to complete

The traffic layout has been stable throughout March and the majority of the longer-term barriers are in place. We do not expect any major changes to layout through April. We are continuing to monitor and manage traffic on an on-going basis.

Public engagement on the Downtown Programme continues with targeted pop ups. From week commencing April 8 we will be installing a temporary public activation area in front of the Ferry Terminal building.

The report from the public feedback gathered in late 2018 is being finalised and we expect to have that available for the public soon.

The appeal against consent approval for the Queens Wharf to Marsden Wharf section of the Quay Street Strengthening Programme is due to go to mediation in the week commencing 8 April. If there is no resolution, a final hearing is likely to be late June.

The hearings for the Princes Wharf and Ferry Basin sections of the Seawall have closed and a decision is expected on 23 April

The hearing for the Ferry Basin redevelopment has been completed and decision expected early May.

The hearing for the Mooring Dolphin has been completed a decision is expected 23 April.

Parnell residential parking zone - proposed permit scheme for residents and businesses

Implementation of the parking zone is underway and expected to be complete by the beginning of May 2019.

The changes will be introduced progressively:

·    Area 1, 2 and 3 are complete

·    Area 4 and 5 expected by 6 May 2019

Parnell Busway - bus priority improvements on Parnell Road between Davis Crescent and St Mary’s Close.

Construction is underway.  Construction to be completed by late April.

The new bus lane operating hours will be in effect once the work is complete.

Franklin Road upgrade - upgrades to improve the road quality and future-proof existing services.

Overall project completion expected by October 2019.

Phase 1 (Victoria Street to Wellington Street roundabout) main works complete, pedestrian traffic islands, cycle lane sealing and landscaping to be completed.

A full day road closure is expected in May for final road overlay, exact date to be confirmed.

Phase 2 (Ponsonby Road to Wellington Street roundabout) footpath, cycle lane and berm construction underway until May 2019.

Downhill lane closure in place until early April, uphill traffic only. Final pavement construction programmed for May 2019.

Wynyard Quarter street and park upgrades – central construction package

Work continues to progress well. Planning is starting for work staging on Gaunt Street, to ensure we minimise disruption for the marine businesses. We are starting to communicate with the business about staging the work, timing work to avoid their peak trading months, and maintaining access into their customer car parks. Gaunt Street will likely be one way with a detour in place for traffic traveling in the opposing direction. The detour will also have accompanying signage to direct marine business customers.

Grey Lynn & Arch Hills parking scheme - proposed permit scheme for residents and businesses

No update this month. Previous update:

The Residential Parking zones were implemented in December 2018. Feedback so far has been positive.

In line with a resolution passed by the Waitematā Local Board, we will re-assess the parking situation in the remaining streets after parking patterns have normalised.

 

Local Board Transport Capital Fund

8.       Following the proposal to increase the Local Board Transport Capital Fund, the allocation to the Waitematā Local Board is now $3,073,725 in total for this electoral period. 

9.       From this sum the local board has approved:

·        $221,000 as additional funds for the Ponsonby Road pedestrian improvement project

·        up to $5,000 for streetscape enhancement incorporating tree planting on St Marys Road

·        $825,000 for the Greenway connection through Cox’s Bay Reserve to Wharf Road via Bayfield Park

·        $18,500 for upgrading the footpath along the western side of Bourke Street, Newmarket

·        $41,000 to install two sets of bollards in St Patricks Square.

10.     The local board currently has $1,963,225 uncommitted.

11.     The local board has requested Auckland Transport and the Development Programme Office to provide an updated rough order of cost for the Newmarket Laneways Plan Project 6 - Widen footpath along York Street and look to activate street edge beside multi storey parking.

12.     The local board has also requested Auckland Transport develop designs and firm estimates of cost for:

·        walking and cycling connections in the Domain, and

·        a greenway connection through Sneddon Fields.

13.     Auckland Transport has also sought feedback from Albert-Eden Local Board on the Motions Road assessed options for the Western Springs Greenway.

14.     Auckland Transport is working with Regional Facilities Auckland and the Museum of Transport and Technology (MOTAT) to confirm the opportunity to upgrade the connection to a greenway standard between Motions Road to Meola Road as part of MOTAT’s project to develop a carpark between Meola Road and Motions Road with adjoining cycle and walkway.

Parking Restrictions at Newmarket Park

15.     The WLB has signalled its intention to introduce time restricted parking in Newmarket Park. It is understood this is to ensure spaces are available for park users rather than commuters.  AT is able to carry out enforcement of parking once the relevant legal process has been completed.  This process involves developing a plan of the proposed the changes, internal consultation with AT staff, Council staff, stakeholders and the Local Board. An external consultation of a finalised plan is required followed by preparation of a resolution report for approval by AT’s Transport Control Committee to make the changes legal and restrictions enforceable. Physical changes (eg new signage) would then be installed.  The process takes 4-6 months and in this case will be managed by Council’s Parks Team and funded by the Local Board. Auckland Council’s Parks Team has sought a preliminary quote for the proposal and has advised that the cost will be in the order of $4,000.

Community Safety Fund

16.     The Community Safety Fund is a capital budget established by Auckland Transport for use by local boards to fund local road safety initiatives. The purpose of this fund is to allow elected members to address long-standing road safety issues that are not regional priorities and are therefore not being addressed by the Auckland Transport programme. 

17.     As this fund is designed to address local road safety concerns it is allocated by local board area. It has been apportioned by a formula focused on numbers of Deaths and Serious Injuries (DSI). This is a finite fund that must be spent by 30 June 2021. Unlike the Local Board Transport Capital Fund there is no ability to carry it over into future financial years.

18.     Waitematā Local Board’s allocation is $1,450,216.

19.     The criteria of what qualifies for the fund is as follows: “Physical measures raised by the local community to prevent, control or mitigate identified local road and street safety hazards which expose people using any form of road and street transport to demonstrable hazards which may result in death or serious harm. Individual project cost is to be no greater than $1 million.  Projects must consist of best practice components, conform to AT standards and comply with New Zealand law.”

New e-scooter trial

20.     Auckland Council and Auckland Transport began a new shared e-scooter trial on Monday 1 April 2019. The previous trial ended on the 31 March 2019. The new trial will be for seven months until 31 October 2019. It has new licence conditions for improved incident and maintenance reporting by operators.

 

21.     By mid-April Auckland Transport will be receiving the remaining trip data from the two operators that participated in the first e-scooter trial. After analysing that data, it will be possible to confirm how many scooters are the best number for the city centre and other areas of Auckland.

22.     Auckland Transport believes that there is a need for a national regulatory framework for e-scooters, whether they be a shared service or privately owned, and has requested that central government develop regulations for e-scooters and new forms of micro-mobility.

23.     In the meantime, Auckland Transport and Auckland Council believe the licences issued under the Street Trading Bylaw are suitable to regulate shared e-scooter services.

Speed Bylaw consultation closes

24.     Public consultation has closed on the speed bylaw.

25.     Auckland Transport received 11,007 submissions on its proposal to reduce speeds on some 700km of high-risk roads around the region.

26.     Auckland is facing a road safety crisis with a 78 per cent increase in deaths and a 68 per cent rise in serious injuries since 2014. Lowering speeds and working with Police to enforce those limits is one of the easiest and most effective interventions available.

27.     Submissions are currently being analysed and those who have requested will present to a Hearings Panel of AT Board members and senior executives later in April.

28.     If adopted, the speed limit changes will come into effect in August this year.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29.     The impact of the information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30.     The proposed decision of receiving the report has no local, sub-regional or regional impacts.

Local Board Workshops

31.     Auckland Transport attended workshops on 2 April 2019 on the subjects of a report on the outcome of the Waitematā Safer Routes consultation, proposals for improvements to the Wellesley Street / Sale Street intersection and an update on the Community Safety Fund.

General information items sent to the board:

32.     Please see below for a summary of items sent to the board for their information or feedback:

Item

Date sent to local board

FYI: Midtown bus routes public feedback report

06/03/2019

FYI: Temporary measures for Queen Street

07/03/2019

FYI: City Centre on street parking price increases

12/03/2019

FYI: K Road Arborists Report

12/03/2019

FYI: St Stephens Ave Parking Update

18/03/2019

FYI: Scanlan Street and Williamson Avenue

20/03/2019

FYI: Parnell Station - Accessible Ramp

25/03/2019

FYI: Outcome - Ayr St/Parnell Rd

01/04/2019

 

Tauākī whakaaweawe Māori

Māori impact statement

33.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

34.     The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35.     The proposed decision of receiving the report has no risks

Ngā koringa ā-muri

Next steps

36.     Auckland Transport will provide another update report to the local board next month.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Ben Halliwell - Elected Member Relationship Manager

Jonathan Anyon - Elected Member Relationship Team Leader

Authorisers

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

16 April 2019

 

 

New community sublease to Royal New Zealand Plunket Trust, 545 Parnell Road, Parnell

File No.: CP2019/04933

 

  

Te take mō te pūrongo

Purpose of the report

1.       To grant a new community sublease to Royal New Zealand Plunket Trust at 545 Parnell Road, Parnell, also known as the Jubilee building.

Whakarāpopototanga matua

Executive summary

2.       Royal New Zealand Plunket Society Auckland has a community sublease of a room at 545 Parnell Road, Parnell with the former Auckland City Council. The lease for the room in the third party owned building was for a term of three years which commenced 1 February 2007 and contained two renewal terms of three years each.  The lease reached its final expiry on 31 January 2016 and has been continuing on a month by month basis.

3.       On 22 July 2014 the Royal New Zealand Plunket Society - Auckland Central Branch Incorporated assigned the lease to Royal New Zealand Plunket Society Auckland City Area Incorporated. The assignment of lease was with the consent of Auckland Council.

4.       As at 1 January 2018 all the interests of the Royal New Zealand Plunket Society – Auckland City Branch Incorporated in the sublease were vested in the Royal New Zealand Plunket Trust (Plunket).

5.       The land on which the leased room is located, is described as Lot 2 DP 362696, comprising 2794 m2, and contained in Record of Title 255815.   It is also held in fee simple by Foundation Properties Limited.

6.       Auckland Council has a building lease with the Foundation Properties Limited until 31 May 2022.

7.       This report recommends the granting of a new community lease to Royal New Zealand Plunket Trust with a final expiry date of 22 May 2022 to align with the expiry of the third-party building lease.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      grant a new community sublease to Royal New Zealand Plunket Trust at 545 Parnell Road, Parnell for the room measuring at approximately 48.55m2 subject to the following terms and conditions:

i)        term: commencing 1 May 2019 with expiry 22 May 2022 to align with the expiry of Council’s third-party building lease;

ii)       rent: $1.00 plus GST per annum if requested;

iii)      maintenance fee: $1,213.75 plus GST per annum (calculated at $25per m2 lease area);

iv)      Royal New Zealand Plunket Trust Community Outcomes Plan to be negotiated and approved by the Chair and Deputy Chair of the board;

v)      all other terms and conditions to be in accordance with the Auckland Council Community Occupancy Guidelines 2012.

 

Horopaki

Context

8.       This report considers the grant of a new community sublease to the Royal New Zealand Plunket Trust located at 545 Parnell Road, Parnell.

9.       The Waitematā Local Board, is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

10.     Royal New Zealand Plunket Society Auckland has a community sublease at 545 Parnell Road, Parnell with the former Auckland City Council. The lease for a room in the third party owned building was for a term of three years which commenced 1 February 2007 and contained two renewal terms of three years each.  The lease reached its final expiry on 31 January 2016 and has been continuing on a month by month basis.

11.     On 22 July 2014 the Royal New Zealand Plunket Society - Auckland Central Branch Incorporated assigned the lease to Royal New Zealand Plunket Society Auckland City Area Incorporated. The assignment of lease was with the consent of Auckland Council.

12.     As at 1 January 2018 all the interests of the Royal New Zealand Plunket Society – Auckland City Branch Incorporated in the sublease were vested in the Royal New Zealand Plunket Trust (Plunket).

13.     The use of the plunket rooms as Plunket Clinics are Mondays and Wednesdays.

14.     Casual usage or users of the facility are the PEP (Parent Education Programme).

Tātaritanga me ngā tohutohu

Analysis and advice

Land and current community sublease

 

15.     The land on which the Royal New Zealand Plunket Room is on, is legally described as Lot 2 DP 362696, comprising 279m2, and contained in Record of Title 255815.   The land is held in fee simple by Foundation Properties Limited.

16.     Auckland Council has a building lease with the Foundation Properties Limited until 31 May 2022.

17.     Plunket has provided a copy of its financial accounts which indicate that its funds are sufficient to meets its liabilities and that it possesses adequate financial reserves.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     Council’s Service, Asset and Planning team have advised that a new sublease to the Royal New Zealand Plunket Trust until the expiry of the third-party building lease, with Foundation Properties Limited, would be appropriate.

19.     The Lessor, Foundation Properties Limited, has agreed to granting a sublease to the Royal New Zealand Plunket until the expiry of the third-party building lease.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     During the local board workshop on 26 February 2019, the local board enquired about how a new sublease may impact on the other service provisions in the building, specifically the expansion of the library. The council’s Service, Asset and Planning team have advised that the expiry of the new sublease to the Royal New Zealand Plunket Trust should align to the third-party building lease. The new sublease would not have an impact on the expansion of the library because they are distinct separate areas.  

21.     The new sublease to the Royal New Zealand Plunket Trust is contemplated in the Waitematā Community Lease Work Programme 2018/2019.

22.     The recommendations within this report fall within the local board’s delegated authority relating to community leases.

Tauākī whakaaweawe Māori

Māori impact statement

23.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2015-2025, the Unitary Plan and Local Board Plans.

24.     Support for Maori initiatives and outcomes are detailed in Te Toa Takitini, Auckland Council’s Maori Responsiveness Framework. An aim of community leasing is to increase targeted support for Maori community development projects

25.     In this instance, engagement with mana whenua is not required on third party land.

Ngā ritenga ā-pūtea

Financial implications

26.     There are no direct financial implications associated with the grant of a new community sublease.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     If a sublease is not granted to Plunket to enable its continued occupation of the land, this will restrict Plunket’s ability to provide its services and activities to the community. Additionally this could affect the respective local board outcomes.

Ngā koringa ā-muri

Next steps

28.     Subject to the local board grant of a new community sublease, council staff will work with key representatives of the Royal New Zealand Plunket Trust to finalise the sublease.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20190416 Waitematā Local Board Item 15 Floor Plan

31

     

Ngā kaihaina

Signatories

Authors

Tsz Ning Chung - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

16 April 2019

 

 

PDF Creator


Waitematā Local Board

16 April 2019

 

 

Waitematā Local Board Grants Programme 2019/2020

File No.: CP2019/03514

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt the Waitematā Grant Programme 2019/2020.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3.       The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4.       This report presents the Waitematā Grants Programme 2019/2020 for adoption (see Attachment A).

 

Ngā tūtohunga

Recommendation

That the Waitematā Local Board:

a)      adopt the Waitematā Grants Programme 2019/2020.

 

 

Horopaki

Context

5.       The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6.       The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

7.       The local board community grants programme includes:

• outcomes as identified in the local board plan

• specific local board grant priorities

•        which grant types will operate, the number of grant rounds and opening and closing dates

• any additional criteria or exclusions that will apply

• other factors the local board consider to be significant to their decision-making.

8.       Once the local board grants programme 2019/2020 has been adopted, the types of grants, grant rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The new Waitematā Grants Programme has been workshopped with the local board and feedback incorporated into the grants programme for 2019/2020.

10.     The new grant programme includes grant round dates which exclude decision dates coinciding with the local government elections in October 2019.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

12.     Based on the main focus of an application, a subject matter expert from the relevant council unit, will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13.     The grants programme has been developed by the local board to set the direction of their grants programme. This programme is reviewed on an annual basis.

Tauākī whakaaweawe Māori

Māori impact statement

14.     All grant programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project aims to increase Māori outcomes in the application process.

Ngā ritenga ā-pūtea

Financial implications

15.     The allocation of grants to community groups is within the adopted Long-Term Plan 2018-2028.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

16.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri

Next steps

17.     An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels, including the council website, local board facebook page and communication with past recipients of grants.


 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20190416 Waitematā Local Board Item 16 Waitematā Grants Programme 2019/2020

37

     

Ngā kaihaina

Signatories

Authors

Marion Davies - Grant Operations Manager

Authorisers

Shane King - Head of Operations Support

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

16 April 2019

 

 

PDF Creator


 

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Waitematā Local Board

16 April 2019

 

 

Local board decisions and input into the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028

File No.: CP2019/04730

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve local financial matters for the local board agreement 2019/2020, which need to be considered by the Governing Body in the Annual Budget 2019/2020 process.

2.       To seek feedback on regional topics in the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028.

Whakarāpopototanga matua

Executive summary

3.       Auckland Council’s Annual Budget contains 21 local board agreements which are the responsibility of local boards. These agreements set out local funding priorities, budgets, levels of service and performance measures. This report seeks decisions on local financial matters for the local board agreement, including:

·        any new/amended business improvement district (BID) targeted rates

·        any new/amended local targeted rate proposals 

·        proposed locally driven initiative (LDI) capital projects outside local boards’ decision-making responsibility

·        release of local board specific reserve funds

·        any advocacy initiatives (to be tabled).

4.       Auckland Council consulted with the public from 17 February to 17 March 2019 to seek community views on the Annual Budget 2019/2020 and the proposed amendment to the 10‑year Budget 2018-2028, and local board priorities to be included in the local board agreements. This report seeks local board views on both of these plans:

·        regional annual budget topics: including changes to rates and fees, the draft Tūpuna Maunga o Tamaki Makaurau Authority – Operational Plan 2019/2020, and other budget information

·        the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers.

5.       Auckland Council also consulted on the Our Water Future discussion document. A draft strategy from the Our Water Future discussion document will be developed. Local boards will have the opportunity to provide input into this in early 2020.

6.       Local board views on these regional plans will be considered by the Governing Body (or relevant committee) before making final decisions on the plans.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      receive consultation feedback on the Waitematā Local Board priorities for 2019/2020

b)      recommend any new or amended business improvement district targeted rates to the Governing Body

c)      recommend any new or amended local targeted rate proposals to the Governing Body

d)      recommend that the Governing Body approves any proposed locally driven initiative capital projects, which are outside local boards’ decision-making responsibility

e)      recommend the release of local board specific reserve funds to the Governing Body

f)       approve its advocacy initiatives for inclusion (to be tabled) to its 2019/2020 Local Board Agreement

g)      receive consultation feedback on regional proposals in the Annual Budget 2019/2020 and on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers from people or organisations based in the Waitematā Local Board area

h)      provide feedback on the Annual Budget 2019/2020

i)        provide feedback on the proposed amendment to the 10-year Budget 2018-2028.

 

 

Horopaki

Context

7.       Local board agreements form part of the Auckland Council’s annual budget and set out local funding priorities, budgets, levels of service and performance measures. This report details local board decisions and recommendations that need to be made in April/early-May to allow them to be considered by the Governing Body in the annual budget process.

8.       Local boards also advocate to the Governing Body for funding for projects that cannot be accommodated within their local budgets. These advocacy initiatives (to be tabled at the 16 April business meeting) will be attached as an appendix to the local board agreement.

9.       Local boards are responsible for providing local input into regional strategies, policies and plans. Local board plans reflect community priorities and preferences and are key documents that guide both the development of local board agreements and input into regional plans.

10.     Auckland Council publicly consulted on the following two plans from 17 February to 17 March 2019:

·        annual budget (which includes both regional issues and local board key priorities) 

·        the proposed amendment to the 10-year budget.

11.     Across the region, 2278 people attended 65 engagement events, including 10 in the Waitematā Local Board area. Feedback was received through written, event and social media channels.

12.     Consultation feedback on the Waitematā Local Board priorities for 2019/2020 and on regional proposals in the Annual Budget 2019/2020 and the proposed amendment to the 10‑year budget regarding property transfers from people or organisations based in the Waitematā Local Board area are set out in Attachment A. The feedback on local board priorities will be considered by the local board before they agree their local board agreement in early June 2019.

Tātaritanga me ngā tohutohu

Analysis and advice

Local financial matters for the local board agreement

13.     This report allows the local board to agree its input and recommend other local financial matters to the Governing Body in early May 2019. This is to allow time for the Governing Body to consider these items in the annual budget process (decisions made in June 2019).

Local targeted rate and business improvement district (BID) targeted rate proposals

14.     Local boards are required to endorse any new locally targeted rate proposals or BID targeted rate proposals in their local board area (noting that any new local targeted rates and/or BIDs must have been consulted on before they can be implemented).

Funding for locally driven initiatives (LDI)

15.     Local boards are allocated funding annually to spend on local projects or programmes that are important to their communities. This funding is for ‘locally driven initiatives’ or LDI. Local boards can approve LDI capital projects up to $1 million; projects over that amount need approval from the Governing Body. 

16.     Local boards can recommend to the Governing Body to convert LDI operational funding to capital expenditure for 2019/2020 if there is a specific need to do so, or Governing Body approval may be needed for the release of local board specific reserve funds, which are funds being held by the council for a specific purpose.

17.     Local boards can defer LDI projects where there was an agreed scope and cost, but the project/s have not been delivered.

Local board advocacy

18.     Local boards are requested to approve any advocacy initiatives for consideration by the Governing Body and inclusion (as an appendix) to the 2019/2020 Local Board Agreement, noting that in this triennium, a longer-term approach has been taken to progress initiatives that are unable to be funded by local board budgets. The approach used the annual budget, 10-year budget and local board plan processes to progress and advise on a narrower range of local board initiatives in a more comprehensive way.

19.     As part of the 10-year Budget 2018-2028, additional funding was provided to progress the priority advocacy initiative of each local board (the one local initiative (OLI)). All OLIs are progressing with funding either allocated or earmarked in the 10-year budget. 

Local board input on regional plans

20.     Local boards have a statutory responsibility for identifying and communicating the interests and preferences of the people in its local board area in relation to the context of the strategies, policies, plans, and bylaws of Auckland Council. This report provides an opportunity for the local board to provide input on two plans, the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers. 

Regional issues in the Annual Budget 2019/2020

21.     The annual budget sets out Auckland Council priorities and how it is going to pay for them. The regional consultation on the proposed annual budget focused on two topics:

·        changes to rates and fees

o   annual waste management changes

o   food scraps targeted rate

o   Waitākere rural sewerage targeted rate

o   urban boundary rating

o   rating of religious use properties

o   regulatory fees

·        draft Tūpuna Maunga o Tamaki Makaurau Authority – Operational Plan 2019/2020.

22.     The consultation on the annual budget also included key priorities for each local board area. Decisions on local board priorities will be made when local board agreements are considered in June 2019.

23.     The feedback form contained one question relating to changes to rates and fees. Consultation feedback received from the Waitematā Local Board area on key regional issues in the annual budget are summarised in Attachment A, along with an overview of any other areas of feedback on regional proposals with a local impact.

24.     Local boards may wish to provide feedback on these regional issues for consideration by the Governing Body. 

The proposed amendment to the 10-year Budget 2018-2028 regarding property transfers

25.     The regional consultation on the proposed amendment to the 10-year Budget 2018-2028 focused on a proposal to transfer the legal ownership of $790 million of city centre waterfront properties from Panuku to Auckland Council. Panuku would continue to manage the properties. The resulting ownership structure would reduce governance duplication, increase consistency with other development areas and maximise future flexibility.

26.     The feedback form contained one question relating to this proposed amendment. Consultation feedback received from the Waitematā Local Board area on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers is summarised in Attachment A.

27.     Local boards may wish to provide feedback on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers for consideration by the Governing Body.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28.     The Annual Budget 2019/2020 is an Auckland Council group document and will include budgets at a consolidated group level. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group.

29.     The key impact of the proposed amendment to the 10-year budget regarding property transfers on the group is the potential impact on Panuku. Panuku staff and board have been engaged in the development of these options. Governing Body will make their decision regarding this on 20 June 2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30.     Local board decisions and feedback are being sought in this report. Local boards have a statutory role in providing local board feedback on regional plans.

31.     Local boards play an important role in the development of the annual budget and local board agreements form part of the annual budget. Local board nominees have also attended Finance and Performance Committee workshops on the annual budget, and a special briefing was arranged on the proposed amendment to the 10-year budget regarding property transfers.

Tauākī whakaaweawe Māori

Māori impact statement

32.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori.

33.     Local board plans, which were developed in 2017 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community.

34.     Attachment A includes analysis of submissions made by mana whenua and mataawaka entities who have interests in the rohe/local board area.

35.     Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

36.     This report is asking for local board decisions on financial matters in local board agreements that need to then be considered by the Governing Body.

37.     Local boards are also providing input to regional plans. There is information in the consultation material for each plan with the financial implications of different options.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38.     Local boards need to make recommendations on these local financial matters for the Annual Budget 2019/2020 by 8 May 2019, in order for the Governing Body to be able to make decisions on them when considering the annual budget in May 2019.

Ngā koringa ā-muri

Next steps

39.     Local boards will approve their local board agreements and corresponding work programmes in June.

40.     Recommendations and feedback from local boards will be provided to the relevant Governing Body committees for consideration during decision-making, as outlined in the table below:

Decision dates for regional plans

Plan

Decision-maker

Scheduled meeting 

Annual Budget 2019/2020

Governing Body

22 May 2019

The proposed amendment to the 10‑year Budget 2018-2028

Governing Body

22 May 2019

 


 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20190416 Waitematā Local Board Item 17 Annual Budget 2019/2020 and Proposed Amendment to the 10-year Budget 2018-2028 regarding property transfers consultation feedback report

49

Ngā kaihaina

Signatories

Authors

Beth Corlett - Advisor Plans and Programmes

Authorisers

Louise Mason - GM Local Board Services

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

16 April 2019

 

 

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Waitematā Local Board

16 April 2019

 

 

Additions to the 2016-2019 Waitematā Local Board meeting schedule

File No.: CP2019/04279

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval for one meeting date to be added to the 2016-2019 Waitematā Local Board meeting schedule in order to accommodate the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 timeframes.

Whakarāpopototanga matua

Executive summary

2.       The Waitematā Local Board adopted the 2016-2019 meeting schedule on 22 November 2016 (WTM/2016/180).

3.       At that time the specific times and dates for meetings for local board decision making in relation to the local board agreement as part of the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 were unknown.

4.       The board is being asked to approve one meeting date as an addition to the Waitematā Local Board meeting schedule so that the Annual Budget 2019/2020 timeframes can be met.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      approve one meeting date to be added to the 2016-2019 Waitematā Local Board meeting schedule to accommodate the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 timeframes as follows:

·    Tuesday, 4 June 2019 at 3.30pm.

b)      note the venue for this meeting will be the Waitematā Local Board office located on the ground floor at 52 Swanson Street, Auckland Central.

 

 

Horopaki

Context

5.       The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6.       In summary, adopting a meeting schedule helps meet the requirements of:

·   Schedule 7, clause 19 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings.  Such notification may be provided by the adoption of a schedule of business meetings.

·   Part 7, sections 46, 46(A) and 47 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7.       The Waitematā Local Board adopted its business meeting schedule at its 22 November 2016 business meeting (WTM/2016/180).

8.       The timeframes for local board decision making in relation to the local board agreement which is part of the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 were unavailable when the meeting schedule was originally adopted.

9.       The board is being asked to make decisions in early June to feed into the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 process. This timeframe is outside the board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The board has two options:

i) add the meeting as an addition to the meeting schedule.

or

ii)            add the meeting as an extraordinary meeting.

11.     For option one, statutory requirements allow enough time for this meeting to be scheduled as an addition to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 timeframes change or the information is not ready for the meeting there would need to be an additional extraordinary meeting scheduled anyway.

12.     For option two, only the specific topic Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 process could be considered at this meeting.

13.     Since there is enough time to meet statutory requirements, staff recommend approving these meetings as additions to the meeting schedule as it allows more flexibility for the board to consider a range of issues.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     This report requests the board’s decision to schedule an additional meeting and consider whether to approve this as an extraordinary meeting or addition to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

16.     There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

17.     There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18.     There are no significant risks associated with this report.

Ngā koringa ā-muri

Next steps

19.     Implement the processes associated with preparing for business meetings.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Beth Corlett - Advisor Plans and Programmes

Authorisers

Louise Mason - GM Local Board Services

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

16 April 2019

 

 

Waitematā Local Board feedback on the Department of Conservations' proposed revocation of certain delegations to Territorial Authorities under the Reserves Act 1977

File No.: CP2019/05304

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To delegate responsibility to nominated members of the Waitematā Local Board to provide formal feedback on behalf of the local board in relation to the Department of Conservation (DOC) proposal to revoke most Ministerial delegations to Territorial Authorities under the Reserves Act 1977.

Whakarāpopototanga matua

Executive summary

2.          A letter dated 14 March 2019 has been received from the Department of Conservation (DOC) addressed to all Territorial Authorities seeking feedback on a proposal to revoke most Ministerial delegations currently delegated to councils under the Reserves Act 1977. A copy of the letter and relevant attachment is set out in Attachment A of this report. 

3.          The reason provided for much of the proposed revocation is that under the current delegation, council makes its decision as the territorial authority and then reviews that decision under ministerial delegation.  This could be viewed as potentially putting council in a conflict of interest situation, as it is effectively reviewing its own decision(s).

4.          The proposal has been reviewed by staff and a short assessment presentation has been prepared (Attachment B).  A briefing was provided for local board members on Monday 8 April 2019 on the proposal.

5.       Auckland Council is currently preparing a draft submission in response to the letter that will be circulated to local boards on 15 April 2019 for feedback by 18 April 2019.   This draft submission was not available at time of agenda production and will be tabled at the board meeting.  The preparation of the draft will be followed by two drop-in sessions for elected members to provide in-person feedback.

6.       Local board feedback will be considered as part of the final submission and will be reported to the Environment and Community Committee meeting on 14 May 2019.

7.       The final response deadline to DOC has been extended to 17 May 2019.

8.       Due to the tight timeframes between the date of receiving the draft submission and the deadline for local board feedback, this report requests that responsibility for finalising the feedback for the Waitematā Local Board is delegated to nominated elected member/s.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      delegate authority to members of the Waitematā Local Board to provide formal feedback by 18 April 2019 on behalf of the local board in relation to the Department of Conservation proposal to revoke most Ministerial delegations to Territorial Authorities under the Reserves Act 1977 by 18 April 2019.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20190416 Waitematā Local Board Item 19 Letter to Territorial Authorities - The revocation of certain delegations to Territorial Authorities under the Reserves Act 1977

77

b

20190416 Waitematā Local Board Item 19 DOC Proposal to revoke Reserve Act delegations presentation to elected members

87

     

Ngā kaihaina

Signatories

Authors

Heather Skinner - Local Board Advisor Waitematā Local Board

Authorisers

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

16 April 2019

 

 

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16 April 2019

 

 

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Regional Facilities Auckland Second Quarter Performance Report for the quarter ending 31 December 2018.

 

File No.: CP2019/05369

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To present the Regional Facilities Auckland (RFA) report for the quarter ended 31 December 2018.

Whakarāpopototanga matua / Executive summary

2.       Regional Facilities Auckland’s (RFA) purpose is to enrich life in Auckland by engaging people in the arts, environment, sports and events. RFA work in partnership with key stakeholders to present exciting, engaging and accessible experiences to those who live in and visit the city.

3.       Key highlights for Quarter 2 include:

-     The appointment of Gregory Burke as the Director of the Auckland Art Gallery in April. 

-     Multiple large-scale events were hosted by Auckland Live venues including, Taste Auckland at Queens Wharf, Diwali Cuisine Good Food Awards and the New Zealand Television Awards at the Civic

-     Mt Smart Stadium hosted two major events: Taylor Swift’s Bad Behaviour tour and the Monster Energy SX Open.

4.       The financial operational performance is currently forecasted at an unfavourable variance of approximately $1.5m (or 1.5% of total expenditure).  Focus remains on securing revenue opportunities and deferral or cutting non-essential variable costs.

 

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a)      receive the Regional Facilities Auckland 2018/2019 Second Quarter Report

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

20190416 Waitematā Local Board Item 20 Regional Facilities Auckland 2018/2019 Second Quarter Report

97

     

Ngā kaihaina / Signatories

Authors

Judy Lawley - Manager Local Board Engagement

Authorisers

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

16 April 2019

 

 

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Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal resolution from Governing Body

File No.: CP2019/03731

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive a resolution from the Governing Body and provide feedback on the Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal.

Whakarāpopototanga matua

Executive summary

2.       At its meeting on 28 February 2019, the Governing Body considered the recommendation from the Regulatory Committee - report Attachment A.  Link to Regulatory Committee, 14 February 2019 - Item 10 Statement of Proposal – page 19.  http://infocouncil.aucklandcouncil.govt.nz/Open/2019/02/REG_20190214_AGN_6987_AT.PDF and resolved as follows:

            Resolution number GB/2019/10

MOVED by Cr L Cooper, seconded by Deputy Mayor BC Cashmore: 

That the Governing Body:

a)      adopt the statement of proposal in Attachment B of the agenda report for public consultation, as amended, and confirms that the draft bylaw:

i)   is the most appropriate and proportionate way to implement aspects of the policy

ii)  is not inconsistent with the New Zealand Bill of Rights Act 1990.

b)      forward to local boards and advisory panels:

i)   the statement of proposal in Attachment B of the agenda report for their views

ii)  this agenda report and attachments for their information.

c)      note delegated authority to the chair of the Regulatory Committee to make replacement appointments to the panel if a member of the panel is unavailable.

d)      note delegated authority through the chief executive to staff approved by a manager responsible for bylaws to receive public feedback at ‘Have Your Say’ events.

e)      note delegated authority through the chief executive to a manager responsible for bylaws to make any amendments to the statement of proposal in Attachment B of the agenda report to correct errors, omissions or to reflect decisions made by the Regulatory Committee or the Governing Body.

f)       note the Regulatory Committee’s agreement that the statement of proposal be amended to include an option outlining the ability for local boards to determine the time and season provisions for their local board areas.

3.       The Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal is included as Attachment B.

4.       The Hearings Panel will meet on 3 May 2019 and local boards will have an opportunity to present views.

 

 

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      receive the 28 February 2019 Governing Body resolution on the Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal.

b)      consider whether to provide views on the Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal to the hearings panel on the 3 May 2019.

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20190416 Waitematā Local Board Item 21 - 28 February 2019 Governing Body report

107

b

Statement of Proposal Auckland Council's new policy on dogs and dog management bylaw (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Authors

Sarndra O'Toole - Team Leader Governance Advisors

Authorisers

Marguerite Delbet - General Manager Democracy Services

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

16 April 2019

 

 

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16 April 2019

 

 

Chair's Report

 

File No.: CP2018/18683

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update on projects, meetings and other initiatives relevant to the local board’s interests.

 

 

Ngā tūtohunga / Recommendation

That the Waitematā Local Board:

a)      receive the Chair’s report for the period April 2019.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

20190416 Waitematā Local Board Item 22 Chairs Report

111

     

Ngā kaihaina / Signatories

Authors

Pippa Coom – Chair Waitematā Local Board

Authorisers

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


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16 April 2019

 

 

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Waitematā Local Board

16 April 2019

 

 

Board member reports

 

File No.: CP2018/18694

 

  

 

Whakarāpopototanga matua / Executive summary

1.       An opportunity is provided for local board members to provide an update on projects/issues they have been involved with since the last meeting.

 

 

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a)      receive the written reports from member R Northey and member V Tava and the verbal board member reports for April 2019.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

20190416 Waitematā Local Board Item 23 Member R Northey Report

127

b

20190416 Waitematā Local Board Item 23 Member V Tava Report

141

     

Ngā kaihaina / Signatories

Authors

Richard Northey - Member Waitematā Local Board

Vernon Tava - Member Waitematā Local Board

Authorisers

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

16 April 2019

 

 

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16 April 2019

 

 

Waitematā Local Board Workshop Records

 

File No.: CP2018/18709

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       The purpose of this report is to present the Waitematā Local Board workshop records to the board.  Attached are copies of the proceeding records taken from the workshops held on:

·        26 March 2019

·        2 April 2019

·        9 April 2019

         

 

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

·        receive the workshop proceeding records for the meetings held on 26 March 2019, 2 April 2019 and 9 April 2019.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

20190416 Waitematā Local Board Item 24 Workshop Record 20190326

155

b

20190416 Waitematā Local Board Item 24 Workshop Record 20190402

157

c

20190416 Waitematā Local Board Item 24 Workshop Record 20190409

159

     

Ngā kaihaina / Signatories

Authors

Liz Clemm - Democracy Advisor - Waitematā Local Board

Authorisers

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

16 April 2019

 

 

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16 April 2019

 

 

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16 April 2019

 

 

Governance Forward Work Calendar

 

File No.: CP2018/18720

 

  

 

Whakarāpopototanga matua / Executive summary

1.       Attached is a copy of the governance forward work calendar for the Waitematā Local Board which is a schedule of items that will come before the board at business meetings.

 

 

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a)      receive the governance forward work calendar April 2019 attached to the agenda.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

20190416 Waitematā Local Board Item 25 Governance Forward Work Calendar April 2019

163

     

Ngā kaihaina / Signatories

Authors

Liz Clemm - Democracy Advisor - Waitematā Local Board

Authorisers

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

16 April 2019

 

 

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16 April 2019

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    20190416 Waitematā Local Board Item 8.1 Requirement for Community rooms, 192 Parnell Road, Auckland                                             Page 167

Item 8.4      Attachment a    20190416 Waitematā Local Board Item 8.4 Graham Street - Hardinge Street Precinct Project Background Documents                                Page 169

Item 8.5      Attachment a    20190416 Waitematā Local Board Item 8.5 Request for Prime Road Grey Lynn to be included in the Residential Parking Zone                              Page 211


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16 April 2019

 

 

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