Waitematā Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitematā Local Board held in the Waitematā Local Board Office, Ground Floor, 52 Swanson Street, Auckland on Tuesday, 16 April 2019 at 2:00pm.

 

present

 

Chair

Pippa Coom

 

Deputy Chair

Shale Chambers

 

Members

Adriana Avendaño Christie

Left at 4.30pm

 

Denise Roche

Left at 6.16pm

 

Vernon Tava

 

 

Rob Thomas

 

 

ABSENT

 

Member

Richard Northey, ONZM

 

 


Waitematā Local Board

16 April 2019

 

 

 

1          Welcome

 

The Chair opened the meeting and welcomed all those present.

 

 

2          Apologies

  

Resolution number WTM/2019/43

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)         accept the apology from Member R Northey for absence.

 

CARRIED

 

 

 

3Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number WTM/2019/44

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)         confirm the ordinary minutes of its meeting held on Tuesday 19 March 2019 as a true and correct record.

 

CARRIED

 

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

We acknowledge the passing of Martin Putterill.  Mr Putterill sought to improve society and was a valued and active member of the Parnell community.

 

 

7          Petitions

 

There were no petitions.


 

8          Deputations

 

8.1

Royal New Zealand Plunket Trust - Requirement for Community rooms at 192 Parnell Road, Auckland

 

Resolution number WTM/2019/45

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)      thank Annalee Hayward - Community Support Team Leader, Chris Gower - Northern Property Advisor and Charlotte Carson for their presentation and attendance at the business meeting.

 

CARRIED

 

 

 

8.2

Auckland Basketball Services Limited

 

Resolution number WTM/2019/46

MOVED by Deputy Chairperson S Chambers, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)      thank Tracy Atiga, Chief Executive Officer and Cliff Freeman, Funding Manager of Auckland Basketball Services Limited for their presentation and attendance at the business meeting.

 

CARRIED

 

 

 

8.3

Auckland Writers' Festival 14 – 19 May 2019

 

Resolution number WTM/2019/47

MOVED by Member R Thomas, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)      thank Anne O’Brien - Festival Director, Nicola Strawbridge - Programme Manager and Ben Armstrong of Auckland Writers Festival for the presentation and attendance at the business meeting

b)      request the Auckland Writers’ Festival presentation be forwarded to the Environment and Community Committee with a recommendation that additional regional financial support be considered to ensure the sustainable delivery of the Festival.

 

CARRIED

 

 

Attachments

a     2090416 Waitemata Local Board Item 8.3 Auckland Writers Festival - Presentation

 


 

 

8.4

Graham Street - Hardinge Street Precinct Project

 

Resolution number WTM/2019/48

MOVED by Chairperson P Coom, seconded by Member V Tava:  

That the Waitematā Local Board:

a)      thank David Watt – Accountant, Rob Neil – Managing Director Safari Group, Andrew Pittar and panel members for the presentation and attendance at the business meeting

b)      request Auckland Transport to report back on the status of the Victoria Street cycleway project and provide the local board with a response to the traffic management concerns raised in the presentation.

 

CARRIED

 

 

Attachments

a     20190416 Waitemata Local Board Item 9.4 - Schedule of support

b     20190416 Waitemata Local Board Item 9.4 - Supplementary Header

c    20190416 Waitemata Local Board Item 9.4 - Ultra Vires

d    20190416 Waitemata Local Board Item 9.4 - Encumbrance Instrument No. 9508255.1

 

 

8.5

Request for Prime Road, Grey Lynn to be included in Residents’ Parking Zone (RPZ)

 

Resolution number WTM/2019/49

MOVED by Chairperson P Coom, seconded by Member V Tava:  

That the Waitematā Local Board:

a)      thank John Dymond of John Dymond Projects for the presentation and attendance at the business meeting

b)      confirm local board support for residential parking zones and request Auckland Transport to investigate options for extending the Grey Lynn scheme as soon as practicable.

 

CARRIED

 

 

Attachments

a     20190416 Waitemata Local Board Item 8.5 Supplementary Documents

 

 

9          Public Forum

 

9.1

Support for Notice of Motion - Member R Thomas - Western Springs Bush Restoration Project

 

9.1       Wendy Gray

 

Member D Roche left the meeting at 3.49pm

 

9.2       Lisa Prager

 

Member D Roche returned to the meeting at 4.01pm

 

9.3       Deborah Manning

 

9.4       Gael Baldock

 

 

Resolution number WTM/2019/50

MOVED by Chairperson P Coom, seconded by Member R Thomas:  

That the Waitematā Local Board:

a)         thank Wendy Grey, Lisa Prager, Deborah Manning and Gael Baldock for their presentations and attendance at the meeting.

 

CARRIED

 

 

Attachments

a     20190416 Wendy Gray - Speaking Notes

b     20190416 Wendy Gray - Ministry of Forestry report 1988

c    20190416 Gael Baldock - Speaking notes

 

 

9.2

Felix Töpfer – Auckland Transport intersection safety investigation Hopetoun Street / Ponsonby Road

 

Resolution number WTM/2019/51

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)         thank Felix Töpfer for the presentation and attendance at the meeting.

 

CARRIED

 

 

Member A Christie left the meeting at 4.30pm.

 

The meeting adjourned at 4:37pm.

The meeting reconvened at 4.45pm.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

Under Waitematā Local Board Standing Order 2.5.1 a Notice of Motion has been received from Member R Thomas for consideration under item 12.

 

Note that on 19 March 2019 the Notice of Motion – Member R Thomas – Western Springs Bush Restoration Project was adjourned to 16 April 2019.

 

Resolution number WTM/2019/52

MOVED by Deputy Chairperson S Chambers, seconded by Member DR Roche:  

That the Waitematā Local Board:

a)         agree that item 12 – Notice of Motion – Member R Thomas – Western Springs Bush Restoration Project be adjourned to 16 April 2019.

CARRIED

 

Pursuant to Waitematā Local Board Standing Order 1.7.4 Debate on Adjourned items, Member S Chamber who moved the adjournment may speak first in the debate.  Members who have already spoken in the debate may not speak again.

 

 

12

Notice of Motion - Member R Thomas - Western Springs Bush Restoration Project

 

Motion

That the Waitematā Local Board:

a)         receive the Notice of Motion

b)         acknowledge the Hearing Commissioners view that the project must not focus on tree removal rather than protecting, enhancing and restoring the Sensitive Ecological Area (SEA)

c)         provide the following direction to staff regarding the delivery of the Western Springs Native Bush Restoration Project:

i.    request council staff to commission an independent and comprehensive Ecological Management Plan for the area

ii.   that the Ecological Management Plan is informed by an independent ecologist undertaking a tree-by-tree assessment of the pines and makes a recommendation of how removal methodology has been designed to achieve the desired outcomes of protecting and enhancing the SEA

iii.  that the Ecological Management Plan include an accurate overall site plan and map of priority areas for protection

iv.  that the Ecological Management Plan provide for the reinstatement of the walking access track

v.   that the Ecological Management Plan is consulted with the community and a community reference group is established to provide further guidance before the Plan is adopted; and

vi.  that an independent ecologist is empowered through the Ecological Management Plan to direct tree removal on an as-needed basis consistent with a transition from the dominant pine canopy to native forest.

 

 

 

 

Resolution number WTM/2019/53

MOVED by Deputy Chairperson S Chambers, seconded by Member DR Roche:  

That the Waitematā Local Board:

a)         agree that item 12 – Notice of Motion – Member R Thomas – Western Springs Bush Restoration Project be adjourned to 21 May 2019

 

CARRIED

 

 

Note: Pursuant to Standing Order 1.9.7 Member R Thomas requested that his dissenting vote be recorded.

 

 

Member R Thomas left the meeting at 4.51pm

 

13

Councillor's report

 

Ngā tūtohunga / Recommendation/s

There was no verbal update from the Waitematā and Gulf Ward Councillor, Mike Lee.

 

 

 

Member R Thomas returned to the meeting at 4.55pm

 

 

14

Auckland Transport Monthly Report - April 2019

 

Resolution number WTM/2019/54

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)      receive the Auckland Transport April 2019 report

b)      request Auckland Transport assist with facilitating the introduction of time restricted parking in Newmarket Park

c)      allocate up to $4,000 from the Waitematā Local Board Community Response Fund to implement the time restricted parking at Newmarket Park

d)      request a rough order of cost for the Newmarket Wayfinding Strategy and Signage Enhancement project proposed to coincide with the opening of the new mall

e)      request a rough order of cost for the installation of wayfinding signage on No Exit streets with pedestrian access ways, paths leading to reserves and parks, and providing direction to cycleways.

 

CARRIED

 

 

 

20

Regional Facilities Auckland Second Quarter Performance Report for the quarter ending 31 December 2018.

 

Resolution number WTM/2019/55

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)      receive the Regional Facilities Auckland 2018/2019 Second Quarter Report

 

CARRIED

 

 

 

15

New community sublease to Royal New Zealand Plunket Trust, 545 Parnell Road, Parnell

 

Resolution number WTM/2019/56

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)      grant a new community sublease to Royal New Zealand Plunket Trust at 545 Parnell Road, Parnell for the room measuring at approximately 48.55m2 subject to the following terms and conditions:

i)       term: commencing 1 May 2019 with expiry 22 May 2022 to align with the expiry of Council’s third-party building lease

ii)      rent: $1.00 plus GST per annum if requested

iii)     maintenance fee: $1,213.75 plus GST per annum (calculated at $25per m2 lease area)

iv)     Royal New Zealand Plunket Trust Community Outcomes Plan to be negotiated and approved by the Chair and Deputy Chair of the board

v)      all other terms and conditions to be in accordance with the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

 

 

 

16

Waitematā Local Board Grants Programme 2019/2020

 

Resolution number WTM/2019/57

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)      adopt the Waitematā Grants Programme 2019/2020.

CARRIED

 

 

 

17

Local board decisions and input into the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028

 

Resolution number WTM/2019/58

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)      receive consultation feedback on the Waitematā Local Board priorities for 2019/2020

b)      approve its advocacy initiatives for inclusion (to be tabled) to its 2019/2020 Local Board Agreement and delegate authority to the Waitematā Local Board Chair to make minor changes

c)      receive consultation feedback on regional proposals in the Annual Budget 2019/2020 and on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers from people or organisations based in the Waitematā Local Board area

d)      provide feedback on the Annual Budget 2019/2020 as follows:

i)     support an increase of $20.67 to the annual waste management charge to recover the additional costs of recycling processing and inorganic service volumes exceeding forecast

ii)    support not charging rates on some parts of the land owned by religious organisations used for religious purposes

iii)   support an increase to regulatory fees to cover increased service costs

iv)   support the proposed additional funding of $5 million to support the Auckland City Mission HomeGround project

e)      provide feedback on the proposed amendment to the 10-year Budget 2018-2028 as follows:

i)     support the transfer of legal ownership of Panuku owned properties on the city centre waterfront to Auckland Council.

 

CARRIED

 

 

Attachments

a     20190416 Waitemata Local Board Item 17 Annual Budget - Advocacy List

 

 

18

Additions to the 2016-2019 Waitematā Local Board meeting schedule

 

Resolution number WTM/2019/59

MOVED by Chairperson P Coom, seconded by Member DR Roche:  

That the Waitematā Local Board:

a)      approve one meeting date to be added to the 2016-2019 Waitematā Local Board meeting schedule to accommodate the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 timeframes as follows:

·   Tuesday, 4 June 2019 at 3.30pm.

b)      note the venue for this meeting will be the Waitematā Local Board office located on the ground floor at 52 Swanson Street, Auckland Central.

 

CARRIED

 

 

19

Waitematā Local Board feedback on the Department of Conservations' proposed revocation of certain delegations to Territorial Authorities under the Reserves Act 1977

 

Resolution number WTM/2019/60

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)      delegate authority to the Waitematā Local Board Chair and Member D Roche to provide formal feedback by 18 April 2019 on behalf of the local board in relation to the Department of Conservation proposal to revoke most Ministerial delegations to Territorial Authorities under the Reserves Act 1977.

CARRIED

 

 

 

21

Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal resolution from Governing Body

 

Resolution number WTM/2019/61

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)      receive the 28 February 2019 Governing Body resolution on the Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal

b)      note that the Hearings Panel has been rescheduled to 21 June 2019 to enable local boards to review the public submissions so that they are able to understand their community views before providing feedback

c)      delegate to the Chair and Parks Portfolio lead members to finalise the local board views on the Auckland Council Policy and Dog Management Bylaw Statement of Proposal and attend the hearing panel on 21 June 2019.

CARRIED

 

 

 

Member D Roche left the meeting at 6.16pm

 

 

22

Chair's Report

 

Resolution number WTM/2019/62

MOVED by Deputy Chairperson S Chambers, seconded by Member R Thomas:  

That the Waitematā Local Board:

a)      receive the Chair’s report for the period April 2019.

CARRIED

 

 

 

23

Board member reports

 

Resolution number WTM/2019/63

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)      receive the written reports from member R Northey and member V Tava and the verbal board member reports for April 2019.

CARRIED

 

 

 

24

Waitematā Local Board Workshop Records

 

Resolution number WTM/2019/64

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

·      receive the workshop proceeding records for the meetings held on 26 March 2019, 2 April 2019 and 9 April 2019.

CARRIED

 

 


 

 

25

Governance Forward Work Calendar

 

Resolution number WTM/2019/65

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)      receive the governance forward work calendar April 2019 attached to the agenda.

CARRIED

 

 

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

6.21pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................