Albert-Eden Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Albert-Eden Local Board held in the Albert Eden Local Board Office, 135 Dominion Road, Mt Eden on Wednesday, 1 May 2019 at 4.08pm.

 

present

 

Chairperson

Peter Haynes

 

Deputy Chairperson

Glenda Fryer

 

Members

Lee Corrick

 

 

Graeme Easte

 

 

Rachel Langton

 

 

Jessica Rose

 

 

Margi Watson

From 5.22pm – Item 25

 

ABSENT

 

Member

Ben Lee

 

 

 

ALSO PRESENT

 

Governing Body Member

Cathy Casey

 

 

 


Albert-Eden Local Board

01 May 2019

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those present.

 

2          Apologies

  

Resolution number AE/2019/54

MOVED by Deputy Chairperson G Fryer, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)         accept the apologies from Member Watson for lateness on Council business, Member Lee for absence and note the apology from Governing Body Member Fletcher.

 

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number AE/2019/55

MOVED by Deputy Chairperson G Fryer, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)         confirm the minutes of its ordinary meeting, held on Wednesday, 27 March 2019, as true and correct.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

 

 

 

 

 

 

 

 

9          Public Forum

 

9.1

Public Forum - Kristina Walkley, Damian Vaughan and Hayley Paul - Learning at the Point Community Kindergarten

 

Kristina Walkley, Damian Vaughan and Hayley Paul attended to address the meeting regarding the activities of the Point Community Kindergarten during the past three years.

 

Resolution number AE/2019/56

MOVED by Member L Corrick, seconded by Member R Langton:  

That the Albert-Eden Local Board:

a)      thank Kristina Walkley, Damian Vaughan and Hayley Paul from Learning at the Point Community Kindergarten for their attendance and Public Forum presentation.

 

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from Member Easte for consideration under item 12.

 

12

Notice of Motion - Easte - Level Crossings

 

Supporting information was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number AE/2019/57

MOVED by Member G Easte, seconded by Deputy Chairperson G Fryer:  

That the Albert-Eden Local Board:

a)      receive the report.

b)      note that:

i)       complaints have been received about long delays and queues at some railway level crossings in our area as detailed in the background to the report.

ii)      there is a marked discrepancy between the down-time of the barrier arms at level crossings located close to rail stations depending on whether the train that tripped the cycle of warning signals and barriers is arriving at or departing from that station.

iii)     this discrepancy frequently exceeds 30 seconds and can be up to 50 seconds per cycle, during which time the train is stationary and posing no safety risk.

iv)     at peak times when there are six trains per hour in both directions this discrepancy totals at least 4 minutes per hour (6.7 per cent of unnecessary barrier down-time).

v)      prolonged down time of the level crossing half-arm barriers causes long traffic queues that may involve dozens of vehicles and stretch for hundreds of metres.

vi)     overly long delays at level crossings is clearly an inefficient use of road-users’ time and clearly causes considerable frustration that may impact negatively on driver behavior and tolerance of other road users.

vii)    although each level crossing is slightly different it appears that the cycle times could be adjusted to be more or less equal for in-coming and out-going trains while retaining an appropriate safety margin.

viii)   although Auckland Transport’s 10-year plan includes $424.3 million for a programme of grade separating level crossings it will be years before construction begins and there is only sufficient allocated funding to deal with a minority of the 45 level crossings so it is likely to take several decades to complete the job.

c)      urge Auckland Transport and KiwiRail to assess any opportunity to reduce the cycle time of the warning signals and barrier arms at level crossings near rail stations while maintaining safety for all affected users.

d)      address this resolution to the Chief Executive and Board Chair of Auckland Transport and to the operations manager of KiwiRail.

e)      bring this resolution to the attention of other local boards who have one or more level crossings in their area.

 

CARRIED

 

Attachments

a     01 May 2019 - Albert-Eden Local Board, Item 12: Notice of Motion - Member Easte - Level Crossings - Email regarding EMU operations in relation to level crossings  

 

Item 19 was heard at this point.

Item 23 was heart at this point.

 

13

Local board decisions and input into the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028

 

Resolution number AE/2019/58

MOVED by Chairperson P Haynes, seconded by Member R Langton:  

That the Albert-Eden Local Board:

a)         receive consultation feedback on the Albert-Eden Local Board priorities for 2019/2020.

b)        note that 82 per cent of submitters either partially support or support the Albert-Eden Local Board priorities for 2019/2020, which are:

i)          Priority 1: Continued focus on protecting the environment through ecological restoration, improving water quality and creating urban forests.

ii)         Priority 2: Developing several walking and cycling paths as part of the reviewed greenways (local paths) plan.

iii)       Priority 3: Ensuring that parks improvements ensure ease of access and enjoyment for our growing and diverse communities. 

iv)       Priority 4: Continued upgrades of community buildings and promotion of shared space to cater to a range of needs.

v)         Priority 5: Promoting local economic development through town centre improvements, business sustainability action plans and migrant business workshops.

c)         approve the following advocacy initiatives for inclusion (as an appendix) to its 2019/2020 Local Board Agreement:

Initiative

Description

Advocating to

Increased resourcing of the monitoring and compliance of bylaws

Advocate for increased monitoring and compliance of bylaws (freedom camping, dogs, alcohol) as it is becoming more important region-wide in order to ensure public safety and wellbeing, and request that the resourcing of these activities is carefully considered.

Governing Body

Advocate for increased transparency and local board involvement in the process to agree projects to be funded through the Local Parks and Sportsfield Development (Growth) programme

Advocate for reinstatement of growth funding to two high-priority projects previously funded or due to be funded by this budget in the Albert-Eden Local Board work programme.

Funding has been withdrawn for the 2019/2020 period without discussion with the Board, so it was unable to consult with the community through the annual plan process.

There will be a major impact on a previously funded sportsfield project taking place over a number of years. Trust and confidence in the council will be broken as a result, and this creates a reputational risk to the organisation and its decision-makers. 

Governing Body

Replacement of recreational facilities in Albert-Eden

Advocate for the replacement of the indoor multi-sport facility in Epsom and ensure continuing provision of aquatic facilities in the Mt Albert area to replace the Mt Albert Aquatic Centre, which is due for replacement in four to seven years.

Governing Body

Planning for community facilities in response to increased growth in the isthmus

Advocate for a review and update of the Community Facilities Network Plan and associated action plan to ensure staff resource can be directed to plan and deliver facilities to cater for the growth on the isthmus.

Governing Body

 

 

 

 

Support for local economic development

Advocate for a mechanism for delivery of local economic development projects for areas that don’t now align with ATEED’s new focus.  

Governing Body

 

d)        receive consultation feedback on regional proposals in the Annual Budget 2019/2020 and on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers from people or organisations based in the Albert-Eden Local Board area.

e)         support changes to rates and fees for 2019/2020, noting that the board supports the Governing Body’s proposal to not charge rates on some parts of the land owned by religious organisations.

f)          provide the following feedback on the proposed amendment to the 10-year Budget 2018-2028:

i)          support the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers.

 

CARRIED

 

 

14

Albert-Eden Local Grants Round Two 2018/2019 grant allocations

 

Resolution number AE/2019/59

MOVED by Deputy Chairperson G Fryer, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)         approve the following applications for funding from the Albert-Eden Local Board Local Grants round two, 2018/2019:

App ID

Applicant

Project

Amount allocated

Decision

 

LG1901-233

Eden Arts: Maungawhau Mount Eden Community Arts Trust

Towards a contribution to musicians’ fees and advertising costs for the "Mt Eden Chamber Music Festival" between 20 September 2019 to 22 September 2019.

$3,000.00

 

Approved towards a contribution to musicians’ fees and advertising costs for the "Mt Eden Chamber Music Festival" between 20 September 2019 to 22 September 2019.

LG1901-202

Bhartiya Samaj Charitable Trust

Towards the Counsellor's Wages.

$1,500.00

 

Approved towards the Counsellor`s Wages.

LG1901-205

Auckland Central Community Shed Trust

Towards machinery and a locker for the community shed.

$3,000.00

 

Approved towards machinery and a locker for the community shed.

LG1901-223

Dance Therapy NZ

 

 

Towards the venue hire, marketing, programme facilitation and coordination, equipment, supervision and associated administration costs to run the STARS workshop from 31 July to 11 December 2019.

$1,860.00

 

Approved towards the venue hire, marketing, programme facilitation and coordination, equipment, supervision and associated administration costs to run the STARS workshop from 31 July to 11 December 2019.

LG1901-234

Home and Family Counselling Incorporated

 

Towards the costs of running the after-hours counselling sessions for the Albert-Eden community between 6 May 2019 to 30 November 2019.

$2,000.00

 

Approved towards the costs of running the after-hours counselling sessions for the Albert-Eden community between 6 May 2019 to 30 November 2019.

 

App ID

Applicant

Project

Amount allocated

Decision

LG1901-230

Tread Lightly Charitable Trust

Applicant requests funding towards costs associated with the delivery of the special Tread Lightly programme.

$3,770.00

 

Approved towards costs associated with the delivery of the special Tread Lightly programme.

LG1901-237

WYMO

Funding requested towards administration costs for the Dominion Road Business Incentive Package programme including Office space, stationery and project management wages. Applicant is requesting payment via reimbursement.

$2,015.75

Approved towards administration costs for the Dominion Road Business Incentive Package programme including Office space, stationery and project management wages.

LG1901-201

New Zealand Eid Day Trust Board

Towards the cost of venue hire for the NZ Eid Day 2019 - Eid-ul-Fitr in June 2019.

$3,000.00

 

Approved towards cost of venue hire for the NZ Eid Day 2019 - Eid-ul-Fitr in June 2019.

LG1901-218

The TYLA Trust

 

 

Towards the cost of delivering TYLA Sports and wellbeing programme, specifically the cost of swimming lessons and basketball skills coaching.

$4,500.00

 

Approved towards cost of delivering TYLA Sports and wellbeing programme, specifically the cost of swimming lessons and basketball skills coaching.

MB1819-242

The Girl Guides Association New Zealand Incorporated

Towards coordinator salary and venue hire costs.

$2,000.00

 

Approved towards venue hire costs.

MB1819-252

Children's Autism Foundation

Towards the costs to deliver 60 outreach support sessions, 10 community workshops and the Join In programme.

$500.00

 

Approved towards costs to deliver 60 outreach support sessions, 10 community workshops and the Join In programme.

 

MB1819-269

New Zealand Council Of Victim Support Groups Incorporated

 

Towards recruitment, training expenses and supervision of the volunteer support workers for the six months 1 June to 31 December 2019.

$1,000.00

 

Approved towards recruitment, training expenses and supervision of the volunteer support workers for the six months 1 June to 31 December 2019.

Total

 

 

$28,145.75

 

 

 

 

 

 

 

 

 

b)         decline the following applications for funding from the Albert-Eden Local Board Local Grants, round two, 2018/2019:

 

App ID

Applicant

Project

Amount requested

Decision

 

LG1901-213

New Zealand Chinese Blossom Arts Association Incorporated

Towards the cost of the "Chinese Mid-Autumn Festival Celebration Show" at the Mount Eden War Memorial Hall on 21 September 2019.

$6,000.00

 

Declined noting insufficiently developed application

LG1901-220

Kohia Terrace School

Towards the cost of the Chinese dance instructor and Indian dance costumes for the "Kohia Terrace Multicultural Groups".

$2,000.00

 

Declined noting ineligibility, requested amount falling under the minimum request‍ and the project will be starting before the stipulated project start date. ‍


LG1901-225

New Zealand Nepal Society Incorporated

Towards the costs of bilingual tutors and coordination, venue hire (Ferndale House) and refreshments to run the Nepali language and culture classes for 25 children from May 2019 to April 2020.

$9,000.00

 

Declined noting that the funding ratio per participant is extremely high, request includes low priority items and insufficient wider community benefit.

LG1901-224

Umma Trust

 

 

Towards the cost of venue hire and the delivery of health and well-being activities for 25 Muslim women, children and youth between 1 May 2019 and 30 April 2020.

$9,220.00

 

Declined noting insufficiently developed application. The board has suggested that the applicant works with the Strategic Broker and the Grants Advisor for future applications.

LG1901-235

Basava Samithi of Australasia (New Zealand Chapter) Inc

Towards the costs of delivering the "Cultural Enhancement through Arts & Culture" program from May 2019 to March 2020.

$8,375.00

 

Declined noting limited wider community benefit.

LG1901-236

Youthline Auckland Charitable Trust

Towards a portion of the regional volunteer manager's salary between June 2019 to December 2019.

$5,000.00

 

Declined noting low priority application.

LG1901-231

William Gravenor CHANTELLE ALIPIA CONSULTING LIMITED

Towards the costs of venue hire, advertising and table hire for the New Zealand Comics and collectibles traders and Sellers Swap meet between 5 July 2019 to 6 July 2019.

$4,000.00

 

Declined due to insufficient evidence of specific benefits to the wider community.

 

 

 

 

App ID

Applicant

Project

Amount requested

Decision

LG1901-215

Christopher Harrison Indoor Netball New Zealand Incorporated

 

Towards the cost of participating in the World Indoor Netball Association World Cup to be held in Cape town, South Africa between 4 August 2019 to 10 August 2019.

 

 

$6,355.00

 

Declined noting low priority application.

LG1901-216

Auckland United Softball Club Inc.

Towards the purchase of tools for the softball club.

$155.00

Declined noting ineligibility, requested amount falling under the minimum request‍ and the project will be starting before the stipulated project start date.

LG1901-227

Over the fence

 

Towards the costs of "RYZ Above the Rim" Basketball Tournament, specifically the costs of venue hire, catering and koha.

$10,000.00

 

Declined noting low priority application

MB1819-205

The Reading Revolution

 

 

Towards the costs of the Manager's/Trainer's salary from July 2019 to July 2020, 3 days Read to Lead training venue hire (New Lynn Library) and 25 handbooks from "The Reader Organisation" UK.

$6,000.00

 

Declined noting that activity takes place outside the local board area and salaries are considered a lower priority in the local board grants programme.

MB1819-226

Fix Up, Look Sharp

 

Towards operational costs allowing the charity to run the "supporting men access jobs".

$4,000.00

 

Declined noting low priority application.

MB1819-220

Project Litefoot Trust

 

 

Funding requested as contribution towards the overall costs of the project. Include salaries, materials installed at the club, administration costs, travel costs, and promotion.

$2,435.97

 

Declined noting ineligibility, requested amount falling under the minimum request‍.

MB1819-233

Environmental Education for Resource Sustainability Trust Paper4trees

 

Funding requested towards the purchase and delivery of 7,433 native trees and to replace 825 classroom recycling bins in schools and preschools participating in the Paper4trees programme across Auckland.

 

 

$4,711.25

 

Declined noting low priority application.

App ID

Applicant

Project

Amount requested

Decision

MB1819-225

The Kids for Kids Charitable Trust

Towards venue hire and production costs of the "Kids for Kids" north event.

$1,052.23

 

Declined noting ineligibility, requested amount falling under the minimum request‍.

Total

 

 

$78,304.45

 

 

 

 

c)         Note the following applications for funding from the Albert-Eden Local Board Local Grants, round two, 2018/2019 were withdrawn:

App ID

Applicant

Project

Amount requested

MB1819-254

Proudly Asian Theatre Limited

Towards the costs to deliver the Filipino production, Pinay, including personnel, production and marketing.

$2,000.00

 

MB1819-214

Tuileapa Youth Mentoring Service

Requesting a contribution to salaries of mentors operating services for Pacific and Maori youth.

$2,000.00

 

MB1819-221

LifeKidz Trust

Towards the purchase of play equipment and the cost of youth worker wages.

$1,750.00

 

MB1819-265

PHAB Association (Auckland) Incorporated

Funding requested towards project coordination and activity costs including, external facilitators, support staff and administration cost.

$3,600.00

 

Total

 

 

$9,350.00

 

 

CARRIED

 

 

15

Albert-Eden Local Board Grant Programme 2019/2020

 

Resolution number AE/2019/60

MOVED by Deputy Chairperson G Fryer, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)         adopt the Albert-Eden Grants Programme 2019/2020.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

16

Approval for a new road at 10-30 Tutuki Street and 1555-1557 Great North Road, Waterview

 

Resolution number AE/2019/61

MOVED by Deputy Chairperson G Fryer, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)         approve the name ‘Akapuka Lane’ for the new private road created by way of subdivision at 10-30 Tutuki Street and 1555-1557 Great North Road, Waterview in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60077859, SUB60230688).

 

CARRIED

 

 

17

Approval for a new road name at 492 Manukau Road, Epsom

 

Resolution number AE/2019/62

MOVED by Deputy Chairperson G Fryer, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)         approve the name Annie Buxton Place for the new private road created by way of subdivision at 492 Manukau Road, Epsom in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60077162 (R/JSL/2017/309) & SUB60216630).

 

CARRIED

 

18

Additions to the 2016-2019 Albert-Eden Local Board meeting schedule

 

Resolution number AE/2019/63

MOVED by Member L Corrick, seconded by Member R Langton:  

That the Albert-Eden Local Board:

a)      approve adding an extraordinary meeting to the 2016-2019 Albert-Eden Local Board meeting schedule to accommodate the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 timeframes as follows:

·   Wednesday, 5 June 2019 at 4.00pm.

b)      note the venue for this meeting will be the Albert-Eden Local Board Office, 135 Dominion Road, Mt Eden, Auckland.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

19

Auckland Transport Reports - May 2019

 

Lorna Stewart, Elected Member Relationship Manager, was in attendance to speak to this report.

 

Resolution number AE/2019/64

MOVED by Deputy Chairperson G Fryer, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)      receive the Auckland Transport April 2019 update report.

b)      allocate $15,000 from the local board transport capital fund to allow for signage to be applied to a walking route from Underwood Park to Owairaka (Mt Albert).

c)         request a meeting be set up with Auckland Council staff for Election Signage Bylaw enforcement

d)        thank Lorna Stewart, Elected Member Relationship Manager, for her attendance and information.

 

CARRIED

 

 

20

Department of Conservation proposal to revoke Reserves Act 1977 delegations

 

Supporting information was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number AE/2019/65

MOVED by Member G Easte, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)      provide feedback as per the tabled document to inform the Auckland Council submission on the Department of Conservation proposal to revoke current ministerial delegations to Auckland Council under the Reserves Act 1977.

 

CARRIED

 

Attachments

a     01 May 2019 - Albert-Eden Local Board, Item 20: Department of Conservation proposal to revoke Reserves Act 1977 delegations - Albert-Eden Local Board feedback  

 

 

 

21

Regional Facilities Auckland Second Quarter Performance Report for the quarter ending 31 December 2018

 

Resolution number AE/2019/66

MOVED by Member J Rose, seconded by Chairperson P Haynes:  

That the Albert-Eden Local Board:

a)      receive the Regional Facilities Auckland Quarterly Performance Report for the quarter ending 31 December 2018.

 

CARRIED

 

 

 

22

Urgent Decision - Albert-Eden Local Board feedback on the private plan change from Southern Cross Hospitals Limited

 

Resolution number AE/2019/67

MOVED by Deputy Chairperson G Fryer, seconded by Chairperson P Haynes:  

That the Albert-Eden Local Board:

a)      note the urgent decision to approve the local board’s feedback on the private plan change from Southern Cross Hospitals Limited.

 

CARRIED

 

 

23

Governing Body Member's Update

 

Resolution number AE/2019/68

MOVED by Chairperson P Haynes, seconded by Member R Langton:  

That the Albert-Eden Local Board:

a)         receive Governing Body Member Cathy Casey’s verbal updates.

 

CARRIED

 

 

24

Chairperson's Report

 

Resolution number AE/2019/69

MOVED by Deputy Chairperson G Fryer, seconded by Member R Langton:  

That the Albert-Eden Local Board:

a)      receive the Chairperson’s report.

 

CARRIED

 

 

25

Board Member's Reports

 

Resolution number AE/2019/70

MOVED by Chairperson P Haynes, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)      receive the Board Member Reports for February 2019.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

26

Governance Forward Work Calendar

 

Resolution number AE/2019/71

MOVED by Member L Corrick, seconded by Member M Watson:  

That the Albert-Eden Local Board:

a)         note the Albert-Eden Local Board Governance Forward Work Calendar.

 

 

CARRIED

 

 

27

Albert-Eden Local Board Workshop Notes

 

Resolution number AE/2019/72

MOVED by Deputy Chairperson G Fryer, seconded by Member G Easte:  

That the Albert-Eden Local Board:

a)      receive the Albert-Eden Local Board Workshop Notes for the workshops held on 13 March 2019, 20 March 2019, 3 April 2019, 9 April 2019 and 10 April 2019.

 

CARRIED

  

 

28        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

5.25pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................