Kōmiti Mō Te Kopou Me Te Arotake

Whakatutukitanga / Appointments and

Performance Review Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Appointments and Performance Review Committee held remotely on Tuesday, 28 September 2021 at 2.00pm.

 

present

 

Chairperson

Hon Phil Goff, CNZM, JP

 

Deputy Chairperson

Cr Christine Fletcher, QSO

 

Members

Cr Josephine Bartley

 

 

Cr Pippa Coom

 

 

Cr Angela Dalton

 

 

Cr Alf Filipaina

From 2.03pm

 

Cr Richard Hills

 

 

IMSB Chair David Taipari

Until 2.46pm

Ex officio

Deputy Mayor Cr Bill Cashmore

 

 

ABSENT

 

 

Cr Chris Darby

 

 

ALSO PRESENT

 

 

Cr Sharon Stewart

Until 2.42pm

 

 

 

 

 


Appointments and Performance Review Committee

28 September 2021

 

 

 

Note:   a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting:

 

Hon Phil Goff, CNZM, JP

ü

Cr Angela Dalton

ü

Cr Christine Fletcher, QSO

ü

Cr Chris Darby

 

Cr Josephine Bartley

ü

Cr Alf Filipaina

 

Deputy Mayor Cr Bill Cashmore

ü

Cr Richard Hills

ü

Cr Pippa Coom

ü

IMSB Chair David Taipari

ü

 

 

1          Apologies

 

There were no apologies.

Note:   An apology was subsequently received from Cr Darby for absence on council business.

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Confirmation of Minutes

 

Resolution number APR/2021/65

MOVED by Cr C Fletcher, seconded by Deputy Mayor BC Cashmore:  

That the Appointments and Performance Review Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 31 August 2021, including the confidential section, as a true and correct record.

CARRIED

 

 

Cr A Filipaina joined the meeting at 2.03pm.

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8

Update on the board appointments programme for 2021

 

Resolution number APR/2021/66

MOVED by Cr C Fletcher, seconded by Cr P Coom:  

That the Appointments and Performance Review Committee:

a)      note that reports on the confidential agenda of today’s meeting will consider:

i)       approval of a director to the board of Auckland Transport

ii)      approval of board appointments to the Auckland War Memorial Museum

iii)     appointment of four board members to City Rail Link Limited

b)      note that the reports are confidential due to the personal information contained in them.

CARRIED

 

 

 

9

Open Process Report for FY21 Chief Executive Performance Objectives

 

Resolution number APR/2021/67

MOVED by Cr A Filipaina, seconded by Cr A Dalton:  

That the Appointments and Performance Review Committee:

a)      note that there is a confidential report included in the agenda that provides the full performance information on the Chief Executive’s Performance Objectives for the financial year ending June 2021.

CARRIED

 

 

 

10

Appointments and Performance Review Committee Forward Work Programme - 28 September 2021

 

Resolution number APR/2021/68

MOVED by Cr J Bartley, seconded by Cr R Hills:  

That the Appointments and Performance Review Committee:

a)      note the progress on the forward work programme appended as Attachment A of the agenda report.

CARRIED

 

 

 

11        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 


 

 

12        Procedural motion to exclude the public

Resolution number APR/2021/69

MOVED by Member D Taipari, seconded by Deputy Mayor BC Cashmore:  

That the Appointments and Performance Review Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL: Appointment of a director to the board of Auckland Transport

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information regarding candidates.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       CONFIDENTIAL: Appointments to the Auckland War Memorial Museum board

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

In particular, the report contains personal information regarding candidates and legal advice.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3       CONFIDENTIAL: Appointment of City Rail Link Limited Directors

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information about directors of City Rail Link Limited's Board

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C4       CONFIDENTIAL: Report on FY21 Chief Executive's Performance Objectives

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information that may not be released to the public until it is released to the NZX on 28 September 2021.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

2.06pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

4.14pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

CONFIDENTIAL: Appointment of a director to the board of Auckland Transport

 

Resolution number APR/2021/70

MOVED by Cr P Coom, seconded by Cr C Fletcher:  

b)      agree that the report and attachments remain confidential due to the private information relating to individuals contained in the report

c)      note that at the conclusion of the appointment process the decisions will be made publicly available.

 

 

C2

CONFIDENTIAL: Appointments to the Auckland War Memorial Museum board

 

Resolution number APR/2021/71

MOVED by Mayor P Goff, seconded by Cr C Fletcher:  

That the Appointments and Performance Review Committee:

d)      agree that the report will always remain confidential due to the private information relating to individuals contained in the report

e)      note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

 

C3

CONFIDENTIAL: Appointment of City Rail Link Limited Directors

 

Resolution number APR/2021/72

MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore:  

That the Appointments and Performance Review Committee:

g)      agree that the report and attachments remain confidential due to the private information relating to individuals contained in the report

h)      note that at the conclusion of the appointment process the decisions will be made publicly available.

 

 

 

C4

CONFIDENTIAL: Report on FY21 Chief Executive's Performance Objectives

 

Resolution number APR/2021/73

MOVED by Mayor P Goff, seconded by Cr C Fletcher: 

That the Appointments and Performance Review Committee:

a)         receive the report on the Chief Executive’s Performance Objectives for the period July 2020 to June 2021

b)         acknowledge the Chief Executive’s first year in his position and thank him and his staff for his work and achievements on behalf of Council at a challenging time

c)      agree that the report and attachments can now be released following the Governing Body’s adoption and release of the Auckland Council Group Annual Report for the financial year ending 30 June 2021.

 

Attachments

a     28 September 2021, Appointments and Performance Review Committee:  Item C4 - CONFIDENTIAL: Report on FY21 Chief Executive's Performance Objectives, Original Report and Attachments

 

 

 

 

 

4.14 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Appointments and Performance Review Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................