I hereby give notice that an ordinary meeting of the Aotea / Great Barrier Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 28 September 2021

1.00pm

This meeting will proceed via Skype for Business.
Either a recording or written summary will be
uploaded on the Auckland Council website.

 

Aotea / Great Barrier Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Luke Coles

 

Members

Susan Daly

 

 

Patrick O'Shea

 

 

Valmaine Toki

 

 

(Quorum 3 members)

 

 

 

Guia Nonoy

Democracy Advisor

 

20 September 2021

 

Contact Telephone: (09) 301 0101

Email: guia.nonoy@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Aotea / Great Barrier Local Board

28 September 2021

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Welcome                                                                                   5

2          Apologies                                                                                 5

3          Declaration of Interest                                          5

4          Confirmation of Minutes                                                         5

5          Leave of Absence                                                                    5

6          Acknowledgements                                              5

7          Petitions                                                                 5

8          Deputations                                                           5

9          Public Forum                                                                            6

10        Extraordinary Business                                       6

11        Additions to the 2019-2022 Aotea / Great Barrier Local Board meeting schedule              7

12        Public feedback on proposal to amend the Animal Management Bylaw 2015                      11

13        Local board feedback on the kerbside refuse charging mechanism policy                              45

14        Tāmaki Tauawhi Kaumātua - Age-friendly Auckland Action Plan                                         63

15        Public feedback on proposal to make a new Public Trading Events and Filming Bylaw 2022                                                                            119

16        Local board feedback on Auckland Transport's Parking Strategy Review                                  171

17        Auckland Transport September 2021 update to the Aotea / Great Barrier Local Board            233

18        Local Ward Area Councillor's Update            241

19        Aotea / Great Barrier Local Board formal feedback made under delegated authority on central government's Three Waters Reform proposal and the Process for the establishment of Maori Wards.                       257

20        Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022              267

21        Aotea / Great Barrier Local Board Workshop Record of Proceedings                                    273

22        Consideration of Extraordinary Items

 


1          Welcome

 

Chairperson I Fordham will open the meeting held by Skype for Business and welcome

everyone in attendance. Member V Toki will lead a karakia.

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Aotea / Great Barrier Local Board:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 24 August 2021, as true and correct.

 

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Aotea / Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 


 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Aotea / Great Barrier Local Board

28 September 2021

 

 

Additions to the 2019-2022 Aotea / Great Barrier Local Board meeting schedule

File No.: CP2021/13926

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek approval for three meeting dates to be added to the 2019-2022 Aotea / Great Barrier Local Board meeting schedule in order to accommodate the Annual Budget 2022/2023 timeframes.

Whakarāpopototanga matua

Executive summary

2.       The Aotea / Great Barrier Local Board adopted the 2019-2022 meeting schedule on Tuesday, 3 December 2019.

3.       At that time the specific times and dates for meetings for local board decision making in relation to the local board agreement as part of the Annual Budget 2022/2023 were unknown.

4.       The local board is being asked to approve three meeting dates as an addition to the Aotea / Great Barrier Local Board meeting schedule so that the modified Annual Budget 2022/2023 timeframes can be met.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      approve the addition of three meeting dates to the 2019-2022 Aotea / Great Barrier Local Board meeting schedule to accommodate the Annual Budget 2022/2023 timeframes as follows:

·    Tuesday 30 November 2021 at 10.00am

·    Tuesday 10 May 2022 at 1pm

·    Tuesday, 21 Jun 2022 at 1pm

Horopaki

Context

5.       The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6.       In summary, adopting a meeting schedule helps meet the requirements of:

·   clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings.  Such notification may be provided by the adoption of a schedule of business meetings.

·   sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7.       The Aotea / Great Barrier Local Board adopted its 2019-2022 business meeting schedule at its Tuesday, 3 December 2019 business meeting.

8.       The timeframes for local board decision-making in relation to the local board agreement which is part of the Annual Budget 2022/2023 were unavailable when the meeting schedule was originally adopted.

9.       The board is being asked to make decisions in early December 2021, early May 2022 and end of June 2022 to feed into the Annual Budget 2022/2023 process. These timeframes are outside the board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The local board has two choices:

i)       Add the meetings as additions to the meeting schedule.

or

ii)       Add the meetings as extraordinary meetings.

11.     For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the Annual Budget 2022/2023 timeframes change again or the information is not ready for the meeting there would need to be an additional extraordinary meeting scheduled.

12.     For option two, only the specific topic Annual Budget 2022/2023 may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the Annual Budget 2022/2023 process could be considered at this meeting.

13.     Since there is enough time to meet statutory requirements, staff recommend option one, approving this meeting as an addition to the meeting schedule, as it allows more flexibility for the local board to consider a range of issues. This requires a decision of the local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

17.     There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

18.     There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19.     If the local board decides not to add this business meeting to their schedule this will cause a delay to the Annual Budget 2022/2023 process, which would result in the input of this local board not being able to be presented to the Governing Body for their consideration and inclusion in the Budget.

Ngā koringa ā-muri

Next steps

20.     Implement the processes associated with preparing for business meetings.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Renee Burgers - Lead Advisor Plans and Programmes

Authorisers

Louise Mason - General Manager Local Board Services

Glenn Boyd - Local Area Manager

 

 


Aotea / Great Barrier Local Board

28 September 2021

 

 

Public feedback on proposal to amend the Animal Management Bylaw 2015

File No.: CP2021/13444

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek local board views on how the Bylaw Panel should address matters raised in public feedback to a proposal to amend Auckland Council’s bylaw and associated controls about animals before a final decision is made.

Whakarāpopototanga matua

Executive summary

2.       To enable the local board to provide its views on how the Bylaw Panel should address matters raised in public feedback to a proposal to amend the Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe / Auckland Council Animal Management Bylaw 2015 and associated controls, staff have prepared feedback summary and deliberation reports.

3.       The proposal seeks to improve the current Bylaw and controls to better minimise animal-related risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places.

4.       Council received responses from 189 people and organisations at the close of feedback on 16 July 2021. All feedback is summarised by proposal and other matters as following:

Topic

Description

Proposal 1

Require an approval to keep more than two standard beehives on urban premises with a land area of less than 2000 square metres (no approval currently required).

Proposal 2

Incorporate rules from another bylaw about the feeding of animals on private property.

Proposal 3

Update the definitions, structure, format and wording of the Bylaw and controls.

Other

Other bylaw-related matters raised in public feedback and other additional matters.

5.       Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, and if it wishes, present those views to the Panel. Taking this approach will assist the Panel and Governing Body to decide whether to adopt the proposal.

6.       There is a reputational risk that the feedback from the local board area is from a limited group of people and does not reflect the views of the whole community. This report mitigates this risk by providing local boards with a summary of all public feedback.

7.       The Bylaw Panel will consider all local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body on 29 October 2021. The Governing Body will make a final decision in November 2021.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      receive the public feedback on the proposal to amend Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe 2015 / Auckland Council Animal Management Bylaw 2015 and associated controls in this agenda report.

b)      provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation (a) to assist the Bylaw Panel in its deliberations.

c)       appoint one or more local board members to present the views in b) to the Bylaw Panel on 29 October 2021.

d)      delegate authority to the local board chair to appoint replacement(s) to the persons in c) should an appointed member be unable to present to the Bylaw Panel on 29 October 2021.

Horopaki

Context

The Animal Management Bylaw enables council to regulate the keeping of animals

8.       Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe 2015 / the Auckland Council Animal Management Bylaw 2015 (Bylaw) and associated controls (controls) seek to minimise animal-related risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places.

9.       The rules are enforced by the Licensing and Regulatory Compliance unit using a graduated compliance model (information, education and enforcement).

10.     The Bylaw and controls are one part of a wider regulatory framework, including the:

·      Animal Products Act 1999 and Animal Welfare Act 1999 for animal welfare

·      Resource Management Act 1991 and Biosecurity Act 1993 to protect the environment

·      Dog Control Act 1996 and Auckland Council Dog Management Bylaw 2019 for the care and control of dogs.

Council proposed amendments to improve the Bylaw for public feedback

11.     On 27 May 2021, the Governing Body adopted a proposal to improve the Bylaw and controls for public consultation (Item 11, GB/2021/50).

12.     The proposal arose from a statutory review of the Bylaw (see figure below).

13.     The proposal seeks to better regulate the keeping of animals by:

·      requiring an approval to keep more than two standard beehives on urban premises with a land area of less than 2000 square metres (no approval currently required)

·      incorporating rules from another bylaw about the feeding of animals on private property

·      updating the definitions, structure, format and wording of the Bylaw and controls to make them easier to read and understand.

14.     The proposal was publicly notified for feedback from 8 June until 16 July 2021. During that period, council received feedback from 177 people and 12 organisations.

The local board has an opportunity to provide views on public feedback

15.     The local board now has an opportunity to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

16.     Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 29 October 2021.

17.     The nature of the local board views are at the discretion of the local board but must remain within the scope of the proposal and public feedback. For example, the local board could:

·      indicate support for matters raised in public feedback by people from the local board area

·      recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area

18.     There was no public feedback from people identifying with the Aotea/Great Barrier Local Board area.

19.     Across Auckland 177 people and 12 organisations provided feedback to the proposal. There was majority support for Proposals Two and Three, and split support for Proposal One.

Support for Proposals across Auckland

Topic

Auckland-wide feedback

1:       Require an approval to keep more than two standard beehives on urban premises with a land area of less than 2000 square metres (no approval currently required).

34 per cent support

6 per cent oppose (want more rules)

48 per cent oppose (want less rules)

10 per cent ‘other’

2 per cent no response

2:       Incorporate rules from another bylaw about the feeding of animals on private property.

62 per cent support

15 per cent oppose

12 per cent ‘other’

11 per cent no response

3:       Update the definitions, structure, format and wording of the Bylaw and controls.

64 per cent support

10 per cent opposed

15 per cent ‘other’

11 per cent no response

20.     Key themes from feedback from people across Auckland include that the proposal should:

·      maintain current rules about beekeeping

·      allow more hives than the currently proposed two

·      consider the environmental impact of bees.

21.     The full proposal can be viewed in the link. Attachment A of this report contains a draft Bylaw Panel deliberations report which includes a summary of all public feedback. 

Staff recommend the local board provide its views on public feedback

22.     Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback by resolution, and if it wishes, present those views to the Bylaw Panel on 29 October 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23.     There are no implications for climate change arising from decisions sought in this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     The proposal impacts council’s Licensing and Regulatory Compliance team who implement the Bylaw. The unit is aware of the impacts of the proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.     The Bylaw is important to local boards as a topic of high community interest.

26.     Local board views were sought on a draft proposal in March and April 2021. The draft was supported in full by 13 local boards and with suggested changes by seven local boards. One local board opposed the proposal for public consultation.

27.     A summary of local board views and changes made to the proposal can be viewed in the link to the 11 May 2021 Regulatory Committee agenda (Attachment B to Item 11, page 101).

28.     This report provides an opportunity for local boards to provide views on how the Bylaw Panel should address matters raised in public feedback to the proposal, before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

29.     The Bylaw has significance to Māori as kaitiaki of Papatūānuku. The proposal supports the key direction of kaitiakitanga in the Independent Māori Statutory Board Māori Plan for Tāmaki Makaurau by minimising the misuse of council-controlled public places.

30.     The proposed amended bylaw also supports the Independent Māori Statutory Board’s Schedule of Issues of Significance by clarifying how the Bylaw applies to Māori and papakāinga. For example, the proposal clarifies that limits on the ownership of animals in urban areas do not apply to papakāinga within the Māori Purpose Zone of the Auckland Council Unitary Plan.

31.     Mana whenua and mataawaka were notified of the proposal and given the opportunity to provide feedback through face-to-face meetings, in writing, online and in-person.

32.     The majority of people identifying as Māori who provided feedback support Proposals Two and Three (consistent with the overall public feedback). The majority of people identifying as Māori who provided feedback opposed Proposal One (consistent with the overall public feedback).

Ngā ritenga ā-pūtea

Financial implications

33.     There are no financial implications arising from decisions sought in this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34.     The following risk has been identified:

If...

Then...

Mitigation

The feedback from the local board area is from a limited group of people.

The feedback may not reflect the views of the whole community.

This risk is mitigated by providing local boards with a summary of all public feedback.

 

 

 

 

Ngā koringa ā-muri

Next steps

35.     On 29 October 2021 the Bylaw Panel will consider all formal local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body. The Governing Body will make a final decision in November 2021 (refer to the ‘Process to amend the Animal Management Bylaw 2015’ diagram in Context).

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Bylaw Panel deliberations report

17

     

Ngā kaihaina

Signatories

Authors

Saralee Gore - Policy Advisor

Breanna Hawthorne - Policy Analyst

Authorisers

Paul Wilson - Senior Policy Manager

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

28 September 2021

 

 

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Aotea / Great Barrier Local Board

28 September 2021

 

 

Local board feedback on the kerbside refuse charging mechanism policy

File No.: CP2021/13935

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek formal feedback from local boards on the kerbside refuse charging model policy review.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council is currently committed to expanding the pay-as-you-throw (PAYT) funding model for kerbside refuse collection across the Auckland region. This reflects the policy within our Waste Management and Minimisation Plan 2018 to provide consistent waste services across the region.

3.       This would involve moving the legacy Auckland City Council and Manukau City Council areas away from a rates-funded service to a PAYT funding model.

4.       Before we make this shift, Waste Solutions is reviewing the evidence to support the decision to move these areas to a PAYT model to assess whether PAYT is still the best solution for achieving the objectives of the Waste Management and Minimisation Plan.

5.       Evidence gathered so far is being assessed against three options:

·   all areas pay-as-you-throw (PAYT)

·   keeping a hybrid model (currently, 55 per cent of the region’s refuse collection is rates-funded, 45 per cent PAYT)

·   all areas rates-funded.

6.       The options will have a different impact on each local board area, depending on the current service charging mechanism relative to the proposed service change (Attachment A).

7.       A memo was circulated to all local boards on 23 July 2021 (Attachment B) outlining initial conclusions reached through the analysis of evidence gathered to date. This was used as a basis for discussion with local boards at workshops throughout August 2021 to understand their views on the risks and impacts of the potential options within their respective areas.

8.       This report seeks formal feedback from local boards, using the template in Attachment C as a guide, to inform the recommendation that staff will present to the Environment and Climate Change Committee on 14 October 2021.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      provide feedback on the kerbside refuse charging model policy review.

Horopaki

Context

9.       The 2012 Waste Management and Minimisation Plan (WMMP) made provision to move all Auckland households towards a user-pays charging system for refuse collection, known in Auckland as pay-as-you-throw (PAYT). This transition to a consistent regional PAYT refuse service (weekly, changing to fortnightly over time) was confirmed in WMMP 2018.

10.     The decision was based on:

·   best evidence at the time that this was the most effective way to incentivise diversion from landfill and enable householders to reduce their waste costs

·   the understanding that technology would be available to enable pay-per-lift charging through radio-frequency identification (RFID) chipped bins.

11.     In legacy rates-funded areas, it was decided that the move to PAYT would take effect after the introduction of a food scraps collection service, to reduce the financial impact on households.

12.     Since then, more information has become available about the effectiveness of PAYT, particularly in the context of the other complementary services that the council has rolled out, for example regionwide recycling and the pilot food scraps service, due to be rolled out regionwide from early 2023. Prior to making the change to PAYT, Waste Solutions is reviewing the evidence base for this shift.

13.     In this review we are assessing several factors, including:

·   the potential effects of each funding model on communities

·   the potential waste minimisation impacts of each funding model

·   the expected cost to implement each funding model taking into account the changing financial circumstances of both ratepayers and council.

14.     To assist with this review, Waste Solutions commissioned independent consultants, Morrison Low, to examine the evidence currently available against the following aspects of the refuse collection service and its impact on the council, customers and the environment:

·   waste minimisation

·   cost effectiveness

·   reputation

·   technology

·   household responsibility / accountability

·   access / equity

·   downstream impacts on the collections industry

·   climate change

·   amenity

·   health and safety.

15.     Evidence gathered so far is being assessed against three options:

·   all areas PAYT

·   keeping a hybrid model (currently 55 per cent rates-funded, 45 per cent PAYT)

·   all areas rates-funded.

Tātaritanga me ngā tohutohu

Analysis and advice

16.     Currently, 55 per cent of Auckland households (legacy Auckland City and Manukau City) are provided with a rates-funded refuse service, with the remaining 45 per cent (legacy Franklin, Waitākere, Papakura and North Shore City Council) on a PAYT service provided by either the council or a private operator. There is no council refuse collection service in legacy Rodney, but under current policy there is a commitment to provide a PAYT service in the future. See Attachment A for a breakdown of council refuse collection services by local board area.

17.     Detailed analysis and advice were provided to local boards in a memo dated 23 July 2021 (Attachment B). This memo was marked confidential, but the need for confidentiality has now lapsed.

 

Conclusions on key issues

18.     Aotearoa/New Zealand is unique in having side-by-side competition between private and council services in the residential refuse collection market. This impacts the way PAYT operates and introduces a number of challenges not experienced overseas.

19.     Financial modelling currently indicates that PAYT is less cost-effective for the council than rates-funded solutions because of more complex systems, duplication of workloads by multiple suppliers and the council’s need to offer the service to properties across the entire region.

20.     Evidence from overseas found only a very weak link between marginal pricing changes and change in refuse quantities. This is consistent with a 2021 examination of refuse tonnages, which found no clear evidence that PAYT areas of Auckland produce less refuse per capita than rates-funded areas.

21.     The current price in Auckland does not appear to be a sufficient economic driver to motivate behaviour change in households.

22.     International evidence indicates the greatest waste minimisation is achieved through providing easy access to services that divert waste away from landfill (such as the recycling and food scraps collection services), good community education programmes, and reduced access to refuse volume to encourage use of the diversion services.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23.     Enhancing access to diversion and resource recovery, along with optimising efficiencies around collecting refuse at the kerbside, presents opportunities to mitigate greenhouse gas emissions directly, for example through the reduction of vehicle movements and diversion of organic material from landfill, and indirectly by encouraging better resource use.

24.     Therefore, considerations to take into account when assessing options include the opportunities to minimise both direct and immediate impacts on greenhouse gas emissions, for example: 

·   emissions can be mitigated where the council retains greater control over household behaviour and container size (larger customer base), to drive higher participation rates from households in the weekly food scraps service which is critical to reducing methane emissions from landfill

·   emissions can be mitigated by choosing the option that will bring efficiencies to vehicle servicing routes. This includes reducing duplication of refuse collectors operating side-by-side in the same areas of Auckland.

25.     The rates-funded option provides the opportunity to reduce total truck kilometres travelled from a sole supplier, the ability to specify the truck requirement through the procurement process and efficiencies in route design.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26.     This review is about the way in which council charges for domestic kerbside rubbish collections and so views have not been sought from the wider council family.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27.     Local boards provided feedback through the Waste Management and Minimisation Plan 2018 development process. All local boards supported the proposed WMMP. Only Devonport-Takapuna, Manurewa, Ōrākei and Papakura Local Boards expressed views on refuse charging mechanisms within their responses.

28.     Staff provided a detailed memo to all local boards on 23 July 2021, outlining the early findings of the review, acknowledging that detailed works on costs and equity were still being completed.

29.     Staff attended workshops with local boards between 29 July and 24 August 2021 to present on the key points of the review and seek views on the current refuse collection services. Informal feedback was noted during these workshops.

30.     This report seeks formal feedback from the local board using the template provided in Attachment C to inform the recommendation to the Environment and Climate Change Committee on 14 October 2021.

Tauākī whakaaweawe Māori

Māori impact statement

31.     Mana whenua and mataawaka were engaged in the development of the 2018 Waste Management and Minimisation Plan and identified priority actions for Māori.

32.     The council partners with Para Kore ki Tāmaki – a Māori-developed and implemented programme that integrates mātauranga Māori and zero waste principles and practices to support marae, Māori organisations, Kura Kaupapa Māori and Kōhanga Reo to divert significant quantities of recycling and organic waste from landfill.

33.     Staff outlined the purpose of the review and early findings to the Infrastructure and Environmental Services Mana Whenua Kaitiaki Regional Hui on 9 July 2021 and then at a Regional Projects Workshop on 20 July 2021. Members of the forum receiving the presentation raised concerns that poorer communities had fewer choices in relation to controlling their waste production. Staff acknowledged that this was recognised by Waste Solutions and that multiple approaches are needed, including advocacy to central government on phasing out hard-to-recycle plastics and the introduction of product stewardship schemes.

34.     Staff are also working with specialist community facilitators Rākau Tautoko and Waste Solutions community partners to hold targeted focus groups with Māori and Pacific communities during August and September 2021 to seek their views on different refuse collection payment mechanisms. These views will inform the recommendation to Environment and Climate Change Committee on 14 October 2021.

Ngā ritenga ā-pūtea

Financial implications

35.     In terms of cost-effectiveness, when comparing rates funded with PAYT models, the Morrison Low study concluded that the rates-funded option provides greater cost-effectiveness for the council than both the current hybrid model and the PAYT option due to economies of scale.

36.     This was based on:

·   cost: results of financial modelling commissioned by the council, using existing parameters and the weekly PAYT service, show that the cost of delivering a rates-funded service is similar, but costs the community significantly less overall when all service costs, including private collection costs, are included.

·   cost sustainability: an estimated variation in cost per pickup based on the number of customers serviced by Auckland Council which shows that the cost of operating the council service increases sharply when the council is servicing less than 30 per cent of the community. At 30 per cent, it is approximately double the cost per pickup compared to 80 per cent.

37.     Further analysis of costs is being carried out by council staff as part of this discovery phase.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38.     High level risks are outlined in Table 1. More detailed risks and mitigations will be examined as part of the development of options for Environment and Climate Change Committee throughout September.

Table 1: Kerbside refuse charging policy review high level risks and mitigations

Risk

Mitigation

The perception of unfairness in offering the same service/charge to all households: households that produce large amounts of waste are favoured under the rates-funded model, whereas households that produce less waste are favoured under the PAYT model.

Staff are investigating the cost of offering three different bin sizes (80l/120l/240l) under the rates-funded model to accommodate different households’ needs.

There is no agreement on which charging model works best for the whole of Auckland

Consideration of a hybrid model will be presented as part of the options analysis to Environment and Climate Change Committee on 14 October 2021. 

The preferred option costs council more to deliver than the current hybrid option.

Detailed costs will be provided for all three options. These will be presented at workshops with elected members and local board chairs as part of the Annual Budget 2022/23 process. This will include analysis of the cost to the community and an estimate of the cost of failing to meet Auckland’s climate change goals.

 

Ngā koringa ā-muri

Next steps

39.     Staff are currently engaging with elected members, local boards, industry and community groups, prior to developing options and recommendations to take to the Environment and Climate Change Committee for a decision on 14 October 2021.

40.     Local board feedback received by 28 September will help inform the recommendation, and will be included within the report.

41.     In addition to the above, the following studies are currently underway, or have recently concluded: 

·   radio-frequency identification (RFID) trial to show whether this service will be able to be operated at scale, with a sufficiently low error rate to be considered feasible in Auckland

·   detailed analysis of costs of all options

·   investigation of the social impacts of the three options.

42.     The results of these studies will conclude the desk-based discovery phase and will inform the final evaluation of options by Morrison Low. This final report will help to inform the recommendation that will be presented to the Environment and Climate Change Committee on 14 October 2021.

43.     If the Environment and Climate Change Committee decide to deviate from current Waste Management and Minimisation Plan policy by approving either the rates-funded or hybrid model option, the current proposal is to engage more widely on options through a special consultative procedure as part of the Annual Plan 2022/2023 process.

44.     Local boards will be consulted on the preferred option, which will include a more detailed analysis of the timings of any changes to service, during that process.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Current refuse services and impact of options by local board area

51

b

Memo Kerbside Refuse Charging Review

53

c

Template for local board feedback – refuse charging

61

     

Ngā kaihaina

Signatories

Author

Sarah Le Claire - Waste Planning Manager

Authorisers

Parul Sood - General Manager Waste Solutions

Barry Potter - Director Infrastructure and Environmental Services

Louise Mason - General Manager Local Board Services

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

28 September 2021

 

 

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Aotea / Great Barrier Local Board

28 September 2021

 

 

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Aotea / Great Barrier Local Board

28 September 2021

 

 

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Aotea / Great Barrier Local Board

28 September 2021

 

 

Tāmaki Tauawhi Kaumātua - Age-friendly Auckland Action Plan

File No.: CP2021/13931

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek support for the draft Tāmaki Tauawhi Kaumātua - Age-friendly Auckland Action Plan.

Whakarāpopototanga matua

Executive summary

2.       The number and diversity of older Aucklanders is growing, and this creates challenges and opportunities for improving the age-friendliness of our environment, infrastructure, and services now and in the future.

3.       Older people experience barriers to participation across all areas of life.

4.       The draft Tāmaki Tauawhi Kaumātua Action Plan (Action Plan) is our commitment to supporting older Aucklanders to participate fully in their communities.

5.       It is a region-wide, cross-sector plan that commits the council, council-controlled organisations (CCOs) and sector partners to improve outcomes for older Aucklanders through the delivery of tangible and meaningful short, medium and long-term actions. 

6.       To develop the Action Plan, staff listened to over 3,000 Aucklanders who shared their thoughts on what is needed to improve the age-friendliness of Tāmaki Makaurau / Auckland.

7.       Engagement with kaumātua and whānau to hear what is important to Māori led to the development of our unique Age-Friendly Tāmaki Makaurau Framework. The Framework combines the WHO domains with Te Ao Māori concepts and reflects the bicultural identity of Aotearoa and the diversity of Tāmaki Makaurau.

8.       Many activities within the plan will benefit people of all ages and what we do now to improve older Aucklander’s accessibility and quality of life will also benefit future generations.

9.       The Action Plan is constrained by actions needing to be delivered within existing resources, or as and when new funding can be secured. Greater or quicker impact could be possible in the future if budget is not such a limitation.

10.     By working together council and cross-sector partners can, however, leverage resources to achieve greater collective impact and prioritise efforts to where it is needed most.

11.     Over time the plan will help create an age-friendly lens that becomes embedded in the way council and partners design and deliver services and infrastructure. This will result in ongoing and incremental change that makes a tangible impact on the lives of older people.

12.     Community engagement on the draft Action Plan is underway and will be completed in September 2021.  

13.     The final Action Plan will be reported to the Parks, Arts, Community and Events Committee for adoption in November 2021.

14.     The adopted Action Plan will enable Tāmaki Makaurau / Auckland to join the World Health Organisation’s (WHO) Global Network of Age-friendly Cities and Communities.

 

 

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      support the draft Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan.

Horopaki

Context

15.     Auckland Council has a strong interest in the wellbeing of older people, because:

·   Tāmaki Makaurau / Auckland is home to New Zealand’s largest population of older people[1] - this number will more than double between 2018 and 2043

·   of the current 65+ population, most are well-placed but some face hardship and this will increase[2] 

·   diversity in life stage, needs and abilities, culture, language, living situation and financial stability affect how older people contribute and participate in the community.

16.     In view of this, in July 2018 Auckland Council’s Environment and Community Committee resolved to become an Age-friendly City and seek membership to the World Health Organisation’s Global Network of Age-friendly Cities and Communities (ENV/2018/88).

17.     The network includes cities that are committed to supporting each other and creating inclusive and accessible environments for all people to enjoy. It identifies eight interconnected domains of urban life that contribute to improving the wellbeing and participation of older people.

18.     To obtain membership to the network, council has led a process to develop a region-wide cross-sector Action Plan that will deliver over 80 actions to improve the age-friendliness of Tāmaki Makaurau / Auckland. 

19.     To develop the Action Plan, staff listened to over 3,000 Aucklanders who shared their thoughts on what is needed to improve the age-friendliness of Tāmaki Makaurau / Auckland.

20.     The Action Plan has been created to ensure infrastructure, activities and services are developed or adapted to respond to the diverse needs of Auckland’s growing and increasingly more diverse ageing population.

Tātaritanga me ngā tohutohu

Analysis and advice

The problem/opportunity

21.     Tāmaki Makaurau / Auckland’s older population is growing faster than any other age-group and faces challenges and barriers to participation across all areas of life.

22.     Our older people are taonga, and deserve to live full, meaningful lives where they can participate and are valued for the contribution they make to our communities. 

Our services and infrastructure need to respond and adapt to older peoples’ diverse needs

23.     Tāmaki Makaurau / Auckland’s growing and increasingly diverse ageing population means we need short-term as well as longer-term, system-level solutions to ensure older people can actively participate in their communities now and in the future.

24.     The burden on the environment, infrastructure and on services such as healthcare will expand exponentially as the older population grows to a projected 432,800 Aucklanders by 2043. To enable older people to live active and full lives in Tāmaki Makaurau, we need to ensure infrastructure, activities and services are developed or adapted to respond to their diverse needs.

Older Aucklanders told us they face challenges related to accessibility across all areas including public space, buildings, transport, and housing options

25.     Older people told us they need:

Older Aucklanders can find it difficult to access information and to keep up to date with technology

26.     Older people told us they need:

Older people can feel invisible, disconnected, and discouraged from taking an active role in their community

27.     Older people told us they need:

Our response to the problem/opportunity

28.     The development of Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan (Attachment A).

29.     This is a cross-sector action plan that responds to the diverse needs and aspirations of older Aucklanders to improve their wellbeing and quality of life; and to make Tāmaki Makaurau / Auckland a more age-friendly region.

Strengths

A cross-sector action plan will deliver collective impact in an innovative, sustainable, and equitable way

30.     Auckland Council has worked with a range of organisations and communities who are active in advancing the wellbeing of older Aucklanders including:

·   nineteen organisations with different specialities, such as health, recreation, and housing

·   regional and local organisations, ensuring a breadth of reach across communities.

31.     Together we identified and developed actions that will address the challenges and opportunities raised by older Aucklanders. This approach:

·   enables collaboration between the council, aged-sector organisations, and communities

·   creates opportunities to leverage resources and deliver greater collective impact over time.

·   develops an action platform for organisations to build upon

·   encourages interest and participation from other organisations to be part of delivery

·   recognises that improving the age-friendliness of Tāmaki Makaurau / Auckland relies on many different groups and agencies playing their part

·   ensures the delivery of actions that have impact for older Aucklanders of all ethnicities, abilities, and beliefs.

32.     It is anticipated that having a shared vision for an age-friendly Tāmaki Makaurau will continue to build momentum within the organisations who are responsible for delivering actions.

33.     The intent is that over time an age-friendly lens will become embedded in the way council and partners design and develop services and infrastructure across the region.

34.     The result of this will be ongoing action and incremental change that makes a tangible impact on the lives of older people.

The Action Plan includes a mixture of over 80 new and existing actions

35.     Impact will be delivered through a mix of short, medium, and long-term actions. They are spread across all ten domains, but not equally.

36.     Some domains have more actions than others, for example the Housing Domain has fewer actions than the Respect and Social Inclusion Domain. This is because some things, such as refurbishing Haumaru Housing units take time and money to implement whereas supporting community-led social activities can use existing resource or may build upon activities that are already happening.

37.     Council’s actions are primarily focused in the areas where most council services are provided. These are:

·   Te Taiao; council maintains outdoor spaces and facilities for the community,

·   Respect and Social Inclusion; council hosts region-wide and local community events and activities that foster belonging and inclusion for diverse Aucklanders, and

·   Communication and Information; council informs communities about what is happening and offers support through libraries and community centres.

It has a unique Age-Friendly Tāmaki Makaurau Framework to reflect our bicultural foundations 

38.     Staff developed the Age-friendly Tāmaki Makaurau Framework in response to feedback from kaumātua.

39.     The framework provides a holistic way to frame the plan that integrates the WHO domains with Te Whare Tapa Whā- a Māori wellbeing framework - and Te Ao Māori values.

40.     It includes two additional domains and expanded another:

·   Culture and Diversity and Kaumātua and Kuia domains were added to reflect Tāmaki Makaurau / Auckland’s diversity and bicultural foundations

·   The WHO Domain of Outdoor Spaces and Buildings was expanded to become Te Taiao, representing the natural and built environment.

41.     The framework is unique to Tāmaki Makaurau. It ensures the actions within the plan are meaningful, achievable, and impactful for older Aucklanders.

42.     The framework will continue to be used to guide how we collectively improve and evaluate the age-friendliness of Tāmaki Makaurau / Auckland.

The Action Plan will have a wider community and intergenerational impact

43.     The actions within the plan will benefit older people and others in the community now and, in the future. For example, ensuring all buses are accessible will benefit small tamariki (children) and disabled community members.

44.     Many activities within the plan benefit people of all ages and stages and what we do now to improve older Aucklander’s accessibility and quality of life will also benefit future generations.

Diagram

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Constraints and limitations 

It will take time to see the full, long-term impacts of the Action Plan

45.     The Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan will deliver impact but that will happen over time.

46.     Some actions are small and local and will not have significant or regional impact. However, there is opportunity for these local activities to be expanded as the age-friendly vision and plan gains traction.

47.     Some actions will be delivered immediately or are in progress, others will take time. For instance, making roads, buildings and parks more accessible will be achieved over time, subject to the roll-out of relevant capital works and renewal programmes.  

Council, CCOs and partner organisations are constrained by the financial impact of COVID-19 and operating within existing budget and resources

48.     The Action Plan has been developed on the basis that everyone is operating in a constrained financial environment and actions will be delivered within existing resources.

49.     The current assumption is that:

·   no additional budget will be available

·   where new funding is required, it will need to be reprioritised from elsewhere, secured through grants, or considered through budget-setting processes.

50.     Consequently, the first one to five years of the action plan focus on existing or new actions that are easier and more affordable to carry out within existing budgets.

51.     There is potential for this to change as the Action Plan evolves and if more funding becomes available in the medium to long term (5-10 years).

Success relies on cooperation, ongoing commitment, and resources to support collaboration

52.     The Action Plan relies on the dedication and commitment of council and partner organisations working together to improve the age-friendliness of Tāmaki Makaurau / Auckland:

·   many of the partner organisations are community-led with limited capacity and dependant on ongoing public funding

·   larger entities and agencies (including government and council departments) may have competing priorities

·   success is dependent on all parties continuing to prioritise age-friendly outcomes and delivering the actions they have developed.

53.     Resources will also be needed to support sector collaboration. It will take time and effort to facilitate organisations working together and supporting each other to build an age-friendly Tāmaki Makaurau. 

54.     As part of council’s commitment to the plan, council staff will play a key backbone role in keeping the Action Plan alive, bringing partners together, and monitoring implementation and impact.    

Community views

55.     Staff undertook extensive community engagement in 2019-2020 to ensure the voices of diverse older Aucklanders were at heart of the plan. We developed surveys, held workshops across the region, hui with kaumātua and had one-on-one interviews with rainbow community members.

56.     Targeted engagement was facilitated by Age Concern, Toa Pacific, New Zealand Indian Senior Citizens Association, Hindu Elders Foundation Inc and The Selwyn Foundation to ensure we heard the diverse voices of older Aucklanders.

57.     Over 3,000 people shared their vision for an Age-friendly Auckland and told council what actions they think will support older people to live full, active and healthy lives.

Tauākī whakaaweawe āhuarangi

Climate impact statement

58.     During our engagement we heard, particularly from kaumātua, that environmental wellbeing was missing from the WHO framework. The wellbeing of the natural environment is important to our own wellbeing, and we have a role in looking after our environment in all its forms.

59.     In response, we have expanded the existing WHO Domain Outdoor Spaces and Buildings to include Te Taiao (the natural environment), to recognise that the environment’s wellbeing and our own are connected.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

60.     This Action Plan includes actions developed with CCOs including Auckland Transport.

61.     The Seniors Advisory Panel acted as kaitiaki throughout the process, providing advice, guidance and feedback and contributing to workshops and action planning sessions.

62.     The Seniors Advisory Panel will continue to provide support and guidance on the Action Plan as it is delivered.

63.     Auckland Council, Seniors Advisory Panel and CCOs are aware of the impacts of the Action Plan and their role in implementation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

64.     Local boards have a strong interest in the wellbeing of older people. All local boards have outcomes that foster social inclusion and participation among their residents, and many have age-friendly specific goals and actions.

65.     Community engagement was held at locations across the region in 2019-2020, from Warkworth to Pukekohe.

66.     Two reports were produced on the findings, the Community Engagement Findings Report and the Age-friendly Tāmaki Makaurau Report.[3] These were shared with elected members, stakeholders, and the community. These reports were also published on the council Age-friendly website.

67.     Staff attended local board workshops in August and September 2021 to share the draft Action Plan.

Tauākī whakaaweawe Māori

Māori impact statement

68.     The Action Plan is relevant to Māori as tangata whenua and kaitiaki of the sky, land and sea and supports the Māori Identity and Wellbeing outcome within the Auckland Plan 2050

69.     In the 2018 Census older Māori made up over four per cent of the Tāmaki Makaurau / Auckland over-65 population.

70.     Older Māori have lower levels of equity, income and rely heavily on superannuation. Actions that are focused on kaumātua delivered by Māori organisations and others will make a positive impact on wellbeing.

71.     The involvement of kaumātua, whānau and organisations has been influential on the design of the Framework, work on implementation; and ensuring this is a living document.

Engagement to better understand the needs of kaumātua and Te Ao Māori

72.     To ensure the Action Plan is relevant and effective for kaumātua, mana whenua and mataawaka were invited to a dedicated hui in February 2020. The hui was organised in partnership with Te Kōtahi a Tāmaki and hosted at Manurewa Marae.

Recognition of tangata whenua, hauora Māori concepts and Te Tiriti o Waitangi are important to kaumātua

73.     Kaumātua also told us:

·   Importance of building and marae accessibility – safety of our kaumātua

·   Utilising marae more e.g., events, programmes, line dancing, tai chi, learning Te Reo

·   Age-appropriate housing design

·   More disability parking

·   More Te Reo visible everywhere

·   Environmental recognition – care for Papatūānuku and te taiao incorporated into plan

·   Sport and recreation options available for older people and open areas for activities

·   Affordable digital communication.

74.     Te ao Māori values from the Independent Māori Statutory Board’s (IMSB) Māori Plan for Tāmaki Makaurau are also imbedded in the Framework:

·   Whanaungatanga (Develop Vibrant Communities), in relation to the different opportunities to engage and participate in their own and other cultures.

·   Rangatiratanga (Enhance Leadership and Participation), in relation to the activities under Respect and Social Inclusion.

·   Manaakitanga (Improve Quality of Life), in relation to the Action Plan’s outcome of improving the hauora of older Aucklanders.

·   Wairuatanga (promoting distinctive identity), in relation to valuing and protecting Māori heritage and Taonga Māori.

·   Kaitiakitanga (ensuring sustainable futures), in relation to protecting Te Taiao now and in the future.

75.     These values underpin the way people and organisations will work together to deliver this plan with, and for, our communities.

76.     The Action Plan supports the IMSB’s Schedule of Issues of Significance 2021 by addressing social, cultural, environmental and wellbeing for Māori in Tāmaki Makaurau.

77.     The Age-friendly Tāmaki Makaurau Framework incorporates the WHO framework, Te Whare Tapa Whā and te ao Māori. The unique Framework contributes to the awareness, education and understanding of Māori perspectives. 

78.     Mana whenua and mataawaka will have an opportunity to provide further feedback during public engagement on the Action Plan.

Ngā ritenga ā-pūtea

Financial implications

79.     The Action Plan has been designed to be delivered within the existing budgets and resources of council, CCOs and sector partners.

80.     Where additional investment is desired by Auckland Council to implement new or joint actions this will need be considered through Long-term Plan or Annual Plan processes.

81.     There are no financial implications to the local board for any decisions to support the Action Plan.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Risk

Mitigation

Adoption of a new plan may create expectations that there will be additional budget to support age-friendly outputs.

All public-facing communications and guidance about the new plan will reference that actions will be funded from existing budgets. Where new funding is required, this will be sought through grants and processes such as the long-term plan.

Ngā koringa ā-muri

Next steps

82.     Public engagement for the Action Plan is expected to be completed by the end of September 2021.

83.     A summary of all feedback, including from local boards, and a final Action Plan will be reported for adoption by the Parks, Arts, Community and Events Committee in November 2021.

84.     Following adoption of the Action Plan, staff will seek membership to the WHO network.

85.     An annual progress report will provide details on the impact and success of our actions. This will include an update on the delivery of actions against the identified measures of success, high-level wellbeing indicators and examples of good and promising practice. This will be presented to the Governing Body, the WHO and shared with all organisations supporting delivery. 

86.     The Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan will be reviewed every five years.

87.     Baseline research was carried out in 2017 - The Older Aucklanders: A Quality of Life Status Report. The research is across the domains that contribute to quality of life and wellbeing. This research is being conducted this year and will be carried out every five years to help monitor progress and guide the development of future actions.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Tāmaki Tauawhi Kaumātua - Age-Friendly Tāmaki Makaurau (draft)

73

     

Ngā kaihaina

Signatories

Author

Cleo Matthews - Senior Policy Advisor, Community and Social Policy

Authorisers

Kataraina Maki - General Manager - Community and Social Policy

Louise Mason - General Manager Local Board Services

Glenn Boyd - Local Area Manager

 

 


Aotea / Great Barrier Local Board

28 September 2021

 

 

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Aotea / Great Barrier Local Board

28 September 2021

 

 

Public feedback on proposal to make a new Public Trading Events and Filming Bylaw 2022

File No.: CP2021/13044

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek local board views on how the Bylaw Panel should address matters raised in public feedback to the proposed new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui / Auckland Council Public Trading, Events and Filming Bylaw 2022, before a final decision is made.

Whakarāpopototanga matua

Executive summary

2.       To enable the local board to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, staff have summarised the feedback and provided a structure for deliberations.

3.       The proposal helps to minimise safety risks, nuisance and the misuse of council-controlled public places (for example footpaths, local parks and civic spaces) by continuing to regulate trading, events and filming activities.

4.       Council received responses from 75 people and organisations at the close of feedback on 16 July 2021. All feedback is summarised into the following topics:

Topic

Description

Proposal 1

Continue to regulate trading, events and filming in a similar way to the current Bylaw.

Proposal 2

Clarify the need for rental micromobility devices to be approved under their own licence instead of a mobile shop licence as they currently are.

Proposal 3

Clarify which activities require an approval, don’t require an approval as long as certain conditions are met, and are not addressed in the Bylaw.

Proposal 4

Update the title, structure, format, definitions, and wording to ensure that a new bylaw is easier to read, understand and comply with.

Other

Other bylaw-related matters raised in public feedback and other additional matters.

5.       Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, and if it wishes, present those views to the Bylaw Panel. Taking this approach will assist the Panel and Governing Body to decide whether to adopt the proposal.

6.       There is a reputational risk that feedback from the local board area is from a limited group of people and organisations, and does not reflect the views of the whole community. This report mitigates this risk by providing local boards with a summary of all public feedback.

7.       The Bylaw Panel will consider all local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body on 20 October 2021. The Governing Body will make a final decision in November 2021.

 

 

 

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      receive public feedback on the proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 in this agenda report.

b)      provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation (a) to assist the Bylaw Panel in its deliberations.

c)       appoint one or more local board members to present the views in (b) to the Bylaw Panel on 19 October 2021.

d)      delegate authority to the local board chair to appoint replacement(s) to the persons in (c) should an appointed member be unable to present to the Bylaw Panel on 19 October 2021.

Horopaki

Context

Bylaw regulates trading, events and filming in council-controlled public places

8.       The current Auckland Council Trading and Events in Public Places Bylaw 2015 / Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Hokohoko, Whakahaerenga i ngā Wāhi Tūmatanui 2015 seeks to protect public safety, minimise nuisance and misuse of council-controlled public places caused by trading activities, events and filming.

9.       The rules are enforced by the Licensing and Regulatory Compliance Unit using a graduated compliance model (information, education and enforcement).

10.     The current Bylaw is one part of a wider regulatory framework that includes the:

·    Reserves Act 1997, Resource Management Act 1991, Food Act 2014, Road User Rule 2004, Trespass Act 1980, Fair Trading Act 1986, Customer Guarantees Act 1993, Electricity (Safety) Regulations 2010 and Auckland Unitary Plan

·    Auckland Council Public Safety and Nuisance Bylaw 2013, Signage Bylaw 2015, Alcohol Control Bylaw 2014 and Waste Management and Minimisation Bylaw 2019

·    Auckland Transport Trading and Events in Public Places Bylaw 2015.

11.     The current Bylaw will expire on 26 February 2022 and council must adopt a new bylaw before that date to avoid a regulatory gap.

Council proposed a new bylaw for public feedback

12.     On 27 May 2021, the Governing Body adopted a proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui / Auckland Council Public Trading, Events and Filming Bylaw 2022 (Bylaw) for public consultation (GB/2021/51).

13.     The proposal arose from a statutory review of the Auckland Council Trading and Events in Public Places Bylaw 2015 (see figure below).

14.     The proposal helps to minimise safety risks, nuisance and the misuse of council-controlled public places (for example, in local parks, reserves and civic spaces) by:

·    continuing to regulate trading, events and filming in a similar way to the current Bylaw

·    clarifying the need for rental micromobility devices to be approved under their own licence instead of a mobile shop licence as they currently are

·    clarifying which activities require an approval, don’t require an approval as long as certain conditions are met, and are not addressed in the Bylaw

·    updating the title, structure, format, definitions, and wording to ensure that a new bylaw is easier to read, understand and comply with.

15.     The proposal was publicly notified for feedback from 8 June until 16 July 2021. During that period, council received feedback from 59 people and 16 organisations. In addition, the ‘AK Have Your Say’ webpage received 525 hits.[4]

The local board has an opportunity to provide views on public feedback

16.     The local board now has an opportunity to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

17.     Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 19 October 2021.

18.     The nature of the local board views are at the discretion of the local board but must remain within the scope of the proposal and public feedback. For example, the local board could:

·   indicate support for matters raised in public feedback by people from the local board area

·   recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area

19.     There was no public feedback from people identifying with the Aotea / Great Barrier Local Board area.

20.     Across Auckland 59 people and 16 organisations provided feedback to the proposal via online and email feedback. There was majority support for all Proposals.

21.      Support for proposals across Auckland

Proposal

Total support from people across Auckland

1:       Continue to regulate trading, events and filming in a similar way to the current Bylaw.

66 per cent

(40/61 submitters)

2:       Clarify the need for rental micromobility devices to be approved under their own licence instead of a mobile shop licence as they currently are.

74 per cent

(46/62 submitters)

3:       Clarify which activities require an approval, don’t require an approval as long as certain conditions are met, and are not addressed in the Bylaw.

75 per cent

(44/59 submitters)

4:       Update the title, structure, format, definitions, and wording to ensure that a new bylaw is easier to read, understand and comply with.

83 per cent

(48/58 submitters)

22.     Key themes from feedback from people across Auckland included:

·    micromobility devices should be regulated to reduce safety risks

·    the proposal sends a clear picture of what is or is not allowed

·    for filming to be treated separately to events.

23.     The full proposal can be viewed in the link. Attachment A of this report contains a draft Bylaw Panel deliberations report which includes a summary of all public feedback.

Staff recommend the local board provide its views on public feedback

24.     Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback by resolution, and if it wishes, present those views to the Bylaw Panel on 19 October 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25.     There are no implications for climate change arising from decisions sought in this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26.     The proposal impacts the operation of several council departments and council-controlled organisations. This includes Auckland Council’s Licensing and Regulatory Compliance Unit, Events in Regional Service Planning, Investment and Partnerships Unit, Alcohol Licensing and Environmental Health Unit, Auckland Unlimited (previously known as Auckland Tourism, Events and Economic Development), and Screen Auckland. These teams are aware of the impacts of the proposal and their implementation role.

27.     The proposal may also impact the Auckland Transport Trading and Events in Public Places Bylaw 2015. Auckland Transport is aware of the proposal. Auckland Transport has also made council aware of Auckland Transport’s review of its bylaw.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     The proposed new bylaw impacts on local governance as it regulates trading, event and filming activities in council-controlled public places, for example local parks.

29.     Local boards views were sought on a draft proposal in April 2021. The draft was supported in full by 13 local boards and with suggested changes by eight local boards.

30.     A summary of local board views and changes made to the proposal can be viewed in the link to the 11 May 2021 Regulatory Committee agenda, page 191 (Attachment B to Item 12).

31.     This report provides an opportunity to give local board views on how the Bylaw Panel should address matters raised in public feedback to the proposal, before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

32.     Māori have strong bonds to the land as kaitiaki. The proposal supports the Independent Māori Statutory Board Plan for Tāmaki Makaurau by minimising the misuse of council-controlled public places and facilitating opportunities for Māori business owners.

33.     The proposed rules for trading, events and filming in council-controlled public places apply to activities undertaken by Māori, particularly major or international events.

34.     Mana whenua and mataawaka were notified of the proposal and given the opportunity to provide feedback through face-to-face meetings, in writing, online and in-person.

35.     Those submitters who identified as Māori supported Proposals One, Three and Four which is consistent with the overall percentage of the Auckland-wide feedback. Comments included that the proposed regulation seems sensible and provides appropriate balance between mitigating risks and enabling businesses to operate. While the support for Proposal Two was split, submitters agreed that rental micromobility should remain regulated.

Ngā ritenga ā-pūtea

Financial implications

36.     There are no financial implications arising from decisions sought in this report. Costs associated with the special consultative procedure will be met within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37.    The following risks have been identified:

If...

Then...

Mitigation

The feedback from the local board area is from a limited group of people and organisations.

The feedback may not reflect the views of the whole community.

This risk is mitigated by providing local boards with a summary of all public feedback.

Ngā koringa ā-muri

Next steps

38.     On 20 October 2021, the Bylaw Panel will consider all formal local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body. The Governing Body will make a final decision in November 2021 (refer to the ‘Process to make the new Public Trading, Events and Filming Bylaw 2022’ diagram in Context).

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Bylaw Panel Deliberations Report

125

     

Ngā kaihaina

Signatories

Authors

Magda Findlik - Principal Policy Analyst

Sam Bunge - Policy Advisor

Authorisers

Paul Wilson - Senior Policy Manager

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

28 September 2021

 

 

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Aotea / Great Barrier Local Board

28 September 2021

 

 

Local board feedback on Auckland Transport's Parking Strategy Review

File No.: CP2021/13939

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek local board feedback on Auckland Transport’s Parking Strategy Review (2015).

Whakarāpopototanga matua

Executive summary

2.       Auckland Transport (AT) is currently reviewing its Parking Strategy (2015). The AT Parking Strategy sets out the objectives, principles and policies relating to AT’s management and supply of parking across Auckland.

3.       Since 2015, there have been numerous changes in the local government setting. These require realignment of policy.

4.       This report gives an overview of the approach being taken to the Parking Strategy review, including how staff are engaging with local boards.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      provide feedback on the review of Auckland Transport’s Parking Strategy by 30 September 2021, ahead of public consultation.

Horopaki

Context

About the AT Parking Strategy

5.       The AT Parking Strategy was developed subsequent to Auckland’s local government amalgamation, bringing together one regional strategy and set of policies for all AT managed parking.[5]

6.       The current strategy was released in 2015 and is provided as Attachment A. The policies cover:

·   Management of on-street and off-street parking

·   Regulation methods (including pricing)

·   Parking permits and coupons

·   Comprehensive Parking Management Plans

·   Parking for different types of transport

·   Event management

·   Technology for parking management

·   Park and Ride provision and pricing

·   Compliance and enforcement.

7.       The Parking Strategy has worked well over the last seven years. It has led to various changes and successes:

·   business/centre parking areas implemented

·   residential parking schemes rolled out and expanded due to their success and popularity

·   demand-responsive, priced parking implemented successfully, helping to manage parking demand and keep parking spaces turning over and available for customers

·   a consistent approach applied across the region to parking issues, and a transparent approach.

Tātaritanga me ngā tohutohu

Analysis and advice

The AT Parking Strategy needs to be reviewed

8.       Since the AT Parking Strategy was developed in 2015, there have been a number of changes to policy and planning, as well as changes in the Auckland setting. Examples include:

·   Adoption of the Auckland Unitary Plan. Development signalled in the Unitary Plan will enable growth that may be difficult to service with public transport, meaning that some new suburbs will rely on car use for access.

·   Market demand is pushing for more housing provision and density. Development is already showing evidence of less car-parking provision and more issues with car-parking compliance.

·   Changes to travel behaviour, such as emergence of micromobility (scooters etc) and the growth of the delivery economy.

·   Auckland’s public transport network has matured over time, providing opportunities for further passenger uptake and efficiency related to park and ride management.

·   Auckland’s Climate Plan (and coming government strategy) will require changes to the land transport system, including parking.

·   Of particular relevance is the National Policy Statement on Urban Development (NPS-UD). This guides direction on urban development through district planning. The NPS-UD requires council to remove parking minimum requirements from the Unitary Plan. This means that developments will not be required to provide onsite parking. This will contribute to society and transport becoming less car-centric over time, however, it will lead to increasing pressure on public parking resources, particularly kerbside parking.

Developing a next-generation parking strategy

9.       The overall approach that AT is taking to the review is to:

·   realign the Parking Strategy objectives and outcomes with the central and local government policy and planning context

·   discover and understand key issues for parking through focussed discussions with elected representatives, subject matter experts, industry representatives, partners and stakeholders

·   fill any gaps with new policies (including those focus areas below)

·   re-engage with Aucklanders on parking

·   develop a strategy that is practical to implement.

10.     The review will also focus on three key areas of known need to improve and update policies and guidelines. These include:

·   Park and Ride - planning for growth and provision and managing demand.

·   Kerbzone optimisation – developing a framework to manage the space between the kerbside lane and adjacent land uses.

·   Comprehensive Parking Management Plans - these are parking management plans for more localised areas - we are reviewing the framework and guidelines to develop these.

What we are asking of local boards

11.     Parking roles and responsibilities provide an important context for understanding how parking is managed and how to have best effect in appealing or advocating for change.

12.     Under the Local Government (Auckland Council) Act 2009, AT is responsible for all parking within the road reserve. AT manages a number of off-street carparking sites on behalf of Council, by delegation. In addition, AT manages Park and Ride sites. Auckland Council owns all underlying land assets.

13.     We have reviewed local board plans, giving us some insight into how parking issues impact each local board area. Common themes are the desire for more Park and Ride and bike parking, as well as managing parking as part of new developments.

14.     The recent Regional Land Transport Plan (RLTP) consultation also received feedback from local boards on the topic of enhancing Park and Ride facilities.

15.     Auckland Transport welcomes further local board discussion and input to the Parking Strategy review. We are keen to hear from local boards what outcomes we should be aiming for and what also specific issues the strategy should address.

16.     Local board feedback will enable us to shape the draft refresh of the Parking Strategy prior to public consultation.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     Te Tāruke-ā-Tāwhiri:Auckland’s Climate Action will require changes to the land transport system, including parking.

18.     Government strategy and direction will also require changes, particularly the National Policy Statement on Urban Development (NPS-UD) which requires planning decisions to contribute to the development of urban environments that support reductions in greenhouse gas emissions and are resilient to the likely current and future effects of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     Auckland Transport have engaged with key stakeholders and across the Auckland Council family, including with council’s Advisory Panels.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     To broadly understand parking issues from a governance perspective, the following activities have been undertaken:

·   June - introductory memo to local boards to introduce the Parking Strategy review and approach.

·   June - presentation to the Local Board Chairs’ Forum to introduce the Parking Strategy review and discuss plans for local board engagement

·   August - workshops with those local boards who elected to have a workshop before public consultation questions, raise ‘pain-points’ and gauge any initial feedback (PowerPoint provided as Attachment B).

·   September – opportunity to provide formal feedback ahead of public consultation.

21.     Following public consultation in October/November 2021, engagement with local boards will continue as follows:

·   February 2022 – all local boards will receive a summary of data and comments received during public consultation

·   February 2022 - workshops with those local boards who elected to have their workshop after public consultation, raise ‘pain-points’ and gauge any initial feedback

·   March 2022 – a further opportunity to provide formal feedback.

Tauākī whakaaweawe Māori

Māori impact statement

22.     We are engaging with the Mana Whenua Kaitiaki Forum to establish how best to incorporate views from mana whenua and mataawaka into the review.

Ngā ritenga ā-pūtea

Financial implications

23.     There are no financial implications associated with the local board providing feedback on the review of Auckland Transport’s Parking Strategy.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24.     The direction taken by the updated Parking Strategy will include what levers should be pulled, how far they should be pulled, and how fast.

25.     Lower levels of intervention, undertaken more slowly, will allow more incremental change, and plenty of time for Aucklanders to adapt, but will take longer to achieve the shifts that Auckland needs.

26.     More intervention implemented more quickly will require significant changes in behaviour but will be a quicker route to the eventual outcome of a city that is less dependent on cars.

27.     Each of these approaches will have their own risks and necessary mitigations.

Ngā koringa ā-muri

Next steps

28.     Feedback from local boards ahead of public consultation is required by 30 September.

29.     Public consultation will take place in October/November 2021. 

30.     Following consultation, all local boards will receive a summary of data and comments received during public consultation.

31.     Those local boards who elected to have their workshop after public consultation have these booked in for February.

32.     Following these workshops, all local boards will have a further opportunity to provide formal feedback.

33.     The final updated Parking Strategy is expected to go to the Planning Committee for adoption in May 2022, after which local boards will be provided with a final copy of the strategy.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Auckland Transport Parking Strategy (2015)

175

b

Auckland Transport Parking Strategy - PowerPoint presentation to local board workshops

217

     

Ngā kaihaina

Signatories

Author

Kat Ashmead - Senior Advisor Operations and Policy

Authorisers

Louise Mason - General Manager Local Board Services

Glenn Boyd - Local Area Manager

 

 


Aotea / Great Barrier Local Board

28 September 2021

 

 

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Aotea / Great Barrier Local Board

28 September 2021

 

 

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Aotea / Great Barrier Local Board

28 September 2021

 

 

Auckland Transport September 2021 update to the Aotea / Great Barrier Local Board

File No.: CP2021/13911

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an update to the Aotea / Great Barrier Local Board on transport related matters in their area.

2.       To provide updates on the Local Board Transport Capital Fund (LBTCF).

3.       NOTE: Auckland has been in a period of Covid-19 Level 4 lock down since the last update report. Therefore, whilst some project assessment and staff appointments have continued there has been little physical progress on most items.

Whakarāpopototanga matua

Executive summary

4.       This report covers:

·        A general summary of operational projects and activities of interest to the board

·        An update on the board’s Transport Capital Fund

·        Other Auckland Transport news of interest to the board

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      receive the Auckland Transport September 2021 update report.

 

Horopaki

Context

5.       Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play in the governance of Auckland on behalf of their local communities.

6.       This report updates the local board on AT projects and operations in the local board area, it summarises consultations and Traffic Control Committee decisions, and includes information on the status of the Local Board Transport Capital Fund (LBTCF).

7.       The LBTCF is a capital budget provided to all local boards by the Governing Body and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme.


 

Tātaritanga me ngā tohutohu

Analysis and advice

8.       Update on Auckland Transport operations:

Activity

Update

Airfields

Aircraft movements at Claris 2021 (compared to 2020)

January – 1528 (1365)

February – 1341 (1141)

March – 1142 (741)

April – 1462 (174)

May – 820 (432)

June – 600 (554)

July – 545 (655)

August – 369 (354)

For the last 12 months, there were 12,757 aircraft movements, an increase of 40% from 9,137 for the same period in the previous year.

Perimeter fencing

A perimeter fence around Claris Airfield is currently being constructed by Aotea Contractors to protect the airfield from wild pigs.

The fencing work is currently suspended until Alert Level 2 when outstanding materials are available again.

An update on progress will be provided to the local board when the contractor is able to recommence works on site.

Airfields maintenance

Airfields maintenance and operations continue as normal during any Covid lockdown period.

NOTAMs are in place during Level 4 and Level 3 restricting aircraft movements at Claris and Okiwi.

Parking Enforcement

No update this month.

Wharves

The steel ferry ramp nosing at Whangaparapara has taken a bit of a hammering and needs some repair work, we have re-engineered a more robust solution and will be installing in August (weather dependent).

We’ve had a request for a slightly wider step onto the plastic pontoon at Tryphena and a small handrail to assist people, this should also be installed in August.

Road Maintenance

Work completed in August 2021:

Grading and Metalling

·   Schooner Bay Rd

·   Puriri Bay Rd

·   Little Goat Rd

·   Rosalie Bay Rd

·   Primrose Hill Rd

·   Sugarloaf Rd

·   Whangaparapara Rd

·   Mason Rd

·   Blind Bay Rd

Programmed work for September 2021:

Grading and Metalling

·   Mabey Rd

·   Motairehe Rd

·   Kawa Rd

·   Karaka Bay Rd

Other Programmed Works

·   Mitchener Rd Culvert Repair

·   Workington Rd Dish Channel

9.       Update on Auckland Transport projects:

Activity

Issue reported

Expected completion

Summary of Previous updates

Update

Cowshed Bridge - river bank erosion around bridge

May 2018

Summer 2022

A Bailey Bridge was installed in October 2019. The bridge will be retained to allow safe access underneath the original bridge.

Programmed for design/consenting in the 2020/2021 financial year.

Consultants have visited the site in November 2020.

Received the initial planning report and other information as per our programme.

Hui undertaken on 2 June. Landowner consultations to take place. Arborist, ecologist and archaeologist reviews completed.

Extra Geotech investigations delayed by fully booked barge in winter. This will be rebooked for August or September 2021.

Pre-application meeting held with Auckland Council on 4 June.

Update given to mana whenua on 7 July hui.

Aiming for construction summer 2022.

Slips on Puriri Bay Road

September 2018

TBC

Discussions regarding consents have been held with Auckland Council. Proposed options have been put forward for community and Iwi consultation.

As part of the design process, a specialist arborist and ecologist have visited the projects.

Hui took place on the 2 September 2020.

Resource Consent applications were lodged with Council on 4th and 18th November.

Resource Consent obtained in March 2021.

Awaiting new financial year budget confirmation.

Slips on Aotea Road

March 2019

TBC

Consenting requirements prepared and documentation commencing.

Drilling investigations were carried out on site in December 2019. Designers report has been received.

As part of the design process, a specialist arborist and ecologist have visited the projects.

Hui took place on the 2 September 2020.

Lodged applications. More Resource Consent queries from Auckland Council which have been answered. Awaiting confirmation from Auckland Council on outcome.

Need to arrange construction works next financial year in line with new budget.

Subsidence on Shoal Bay Road at Pah Beach - The area opposite the Stonewall café

March 2019

TBC

Holding remedial works priced by contractor.

As part of the design process, a specialist arborist and ecologist have visited the projects this month.

Consultants fee offer received. 

Design consultants made a site visit in June 2021.

Report received from consultants, now need programme and budget confirmation, before committing to next phase of project.

 

Local Board Transport Capital Fund

10.     The emergency budget allocation for the financial year 2020/2021 was $47,000. The board resolved (GBI/2021/31) approving the use of up to $47,000 from their Local Board Transport Capital Fund for remediation of interim fish passage measures.

11.     The current amount of funding proposed in the draft Regional Land Transport Plan is $400,000.

12.     Auckland Transport is planning to workshop with the local board on the Transport Capital Fund on the 5th of October 2021 in order to finalise the prioritisation of those projects to be undertaken through the fund

13.     Please see below for a list of projects and the current status of these projects:

Project

Update

Resolution number GBI/2021/31 requesting that Auckland Transport use of up to $47,000 from their Local Board Transport Capital Fund for remediation of interim fish passage measures.

Offer of Service from a consultant has been received and accepted. This is currently in the approval process including the procurement of the contractor.

Approximately $40k has been allocated from the Local Board Transport Capital Fund to install an interim fish passage ladder. Auckland Transport have accepted and are currently in the process of engaging a consultant to manage this project – including a site visit, construction methodology and implementation of the fish passage ladder.

This work is planned for the summer construction period (subject to Auckland Covid alert levels).

Resolution number GBI/2018/73 - requesting Auckland Transport to investigate a rough order of cost for traffic calmers at Claris settlement.

Road Safety Audit has been completed by an independent consultant. A departure from the standards will need to be obtained (AT standards now requires street lighting for raised tables) before they can be installed. This will be progressed only if the board decides to continue with this project.

Rough Order Costs are as follows:

·    Claris Café - $120k

·    Outside Service Centre - $120k

·    Burger Shack - $120k

Each of the three sites above consists of three raised speed tables, signage, road marking.

The current board has passed resolution GBI/2019/137 requesting that Auckland Transport create a rough order of cost for the replacement of the two culverts (identified by Environmental Services as numbers 66 & 68) under Aotea Road with oversized box culverts.

The rough order of cost for this has been estimated at $570k.

This project is on hold until a source of funding can be identified.

 

Unsealed Roads Improvement Framework

14.     Delivery of the new programme will begin this financial year, once Covid restrictions allow.

15.     There will be an updated prioritised list, rather than a three-year programme, that will be published. The order of the work will remain the same, but the number of sites Auckland Transport can address each year may change – due to Covid restrictions and project costs.

16.     An update will be supplied to the board once the Roading Team have this information and prior to public release.

2021/22 Programme

Road

Start

End

Treatment Description

Local Board

Man O War Bay Road (North)

204

4335

Localised Improvement Works

Waiheke

Old Kaipara Road (Warkworth)

0

5630

Localised Improvement Works

Rodney

Wilson Road (Warkworth)

490

1350

Localised Improvement Works

Rodney

Puriri Bay Road

1187

1983

Maintenance Seal

Aotea / Great Barrier

Puriri Bay Road

474

1187

Maintenance Seal

Aotea / Great Barrier

Puriri Bay Road

1983

2291

Maintenance Seal

Aotea / Great Barrier

Awaawaroa Road

954

1370

Maintenance Seal

Waiheke

Brook Road (Waiuku)

2174

2414

Maintenance Seal

Franklin

Ahuroa Road (Warkworth)

5393

7837

Seal Extension

Rodney

Ahuroa Road (Warkworth)

4935

5393

Seal Extension

Rodney

Mclachlan Road (Kumeu)

548

4425

Widening/Drainage/Strengthening

Rodney

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

18.     Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     The impact of the information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     The proposed decision of receiving the report has no local, sub-regional or regional impacts.

Tauākī whakaaweawe Māori

Māori impact statement

21.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

22.     There are no financial implications of receiving this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23.     The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for all their projects.

Ngā koringa ā-muri

Next steps

24.     Auckland Transport will provide another update report to the local board at their next business meeting.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Emma Petrenas - Elected Member Relationship Manager

Authorisers

Paul Thompson - Hub Manager – North

Glenn Boyd - Local Area Manager

 

 

 


Aotea / Great Barrier Local Board

28 September 2021

 

 

Local Ward Area Councillor's Update

File No.: CP2021/13909

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the local ward area councillor to update the Aotea / Great Barrier Local Board on Governing Body issues and other points of interest to the local board.

Whakarāpopototanga matua

Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provides provision in the local board meeting for local ward area councillors to update their local board counterparts on regional matters of interest to the local board.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      receive the written report update from the Waitematā and Gulf Ward Councillor, Pippa Coom.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Councillor Pippa Coom's September 2021 update

243

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

28 September 2021

 

 

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Aotea / Great Barrier Local Board

28 September 2021

 

 

Aotea / Great Barrier Local Board formal feedback made under delegated authority on central government's Three Waters Reform proposal and the Process for the establishment of Maori Wards.

File No.: CP2021/14071

 

  

Te take mō te pūrongo

Purpose of the report

1.       The purpose of the report is to note the Aotea / Great Barrier Local Board’s formal feedback made under delegation on central government’s Three Waters Reform proposal, and the Process for the establishment of Maori Wards.

Whakarāpopototanga matua

Executive summary

2.       The Aotea / Great Barrier Local Board has provided feedback to the Governing Body with respect to central government’s Three Waters Reform proposal, and the Process for the establishment of Maori Wards.

3.       Auckland Council will submit to Government on both topics and local boards were invited to provide feedback to be considered and appended.

4.       The government submission period along with the timing of the Governing Body reporting circulated meant that time was not available for briefings to occur and written responses developed for the Aotea / Great Barrier Local Board’s 24th August business meeting.

5.       The board’s formal feedback is included with this agenda report in Attachments A and B.

6.       Where tight deadlines for formal feedback by the board on policy matters prevent approval at a business meeting of the board, the Chair and Deputy Chair are empowered to approve feedback submission via the following resolution (12 May 2020).

14

Local board feedback for inclusion in Auckland Council submissions

 

Resolution number GBI/2020/1

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles: 

That the Aotea / Great Barrier Local Board:

a)      delegate authority to the chair and deputy chair to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils.

b)      note that the local board can continue to use its urgent decision process to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils, if the chair and deputy chair choose not to exercise the delegation sought in recommendation (a).

c)      note that this delegation will only be exercised where the timeframes do not allow for local board input to be considered and approved at a local board meeting.

d)      note all local input approved and submitted for inclusion in an Auckland Council submission is to be included on the next local board meeting agenda for the public record.

 

CARRIED

Three Waters Reform Programme

7.       The Government’s Three Waters Reform Programme proposes to create publicly-owned multi-regional entities that have the scale, expertise, operational efficiencies and financial flexibility to provide safe, affordable water services for New Zealanders.

8.       These reforms are intended to safeguard and enhance this critical infrastructure and associated services for generations to come so that New Zealand can have safe affordable drinking water, and sewage and stormwater systems with good environmental outcomes.

9.       The three waters service delivery reform is proposing to reform council-owned drinking water, wastewater and stormwater supplies.

10.     It is not designed to reform privately owned supplies. It does not impact single household self-suppliers.

11.     Aotea / Great Barrier does not have reticulated water, power or public transport. People live off-the-grid, running their own power, water, septic and drainage systems.

12.     The island does have limited public stormwater infrastructure predominantly relating to transport infrastructure. Every building consent includes stormwater management.

13.     The local board provided feedback (Attachment A) with regards to three areas of that were specifically be requested for comment on

i.        Proposed governance and representation arrangements

ii.       Integration of land-use/growth planning and water services

iii.      Community voice and influence over local decisions

14.     Feedback was provided from within the context of Aotea / Great Barrier as a remote, off-the-grid area that has no public potable water or wastewater systems, and seeks to ensure governance level involvement of mana whenua in any new entity, and that locals have a voice of influence on future matters that may impact them.

Changes to Māori ward and Māori constituency processes.

15.     This consultation is not about whether councils should have Māori wards, whether there should be binding polls on Māori wards, or whether there are other ways to improve Māori participation in local government.

16.     The Government has already agreed that establishing a Māori ward is a decision for councils to make. The Government now wants to improve how these decisions are made.

17.     The Government has identified six key differences between the Māori wards and general wards process that are the focus of their consultation. Those differences are:

·        The requirements for councils to consider ward systems

·        The timing of decisions

·        Opportunities for public input

·        Decision-making rights and the role of the Local Government Commission

·        How and when wards can be discontinued

·        The types of polls that councils can hold.

18.     The local board has provided feedback (Attachment B) supporting changes in process that make it easier for Maori Wards to be established and retained, and to align in principle with General Ward matters.

 

Ngā tūtohunga

Recommendations

That the Aotea / Great Barrier Local Board:

a)      note the formal feedback provided to the Governing Body (Attachment A to the report) on central governments Three Waters Reform proposal, through the approved Chair and Deputy Chair delegation.

b)      note the formal feedback provided to the Governing Body (Attachment B to the report) on central governments Process for the establishment of Maori Wards, through the approved Chair and Deputy Chair delegation.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea-Great Barrier Local Board feedback on Three Waters Reform Proposals August 2021

261

b

Aotea / Great Barrier Local Board feedback on the Process for the establishment of Māori wards

265

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

28 September 2021

 

 

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Aotea / Great Barrier Local Board

28 September 2021

 

 

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Aotea / Great Barrier Local Board

28 September 2021

 

 

Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022

File No.: CP2021/13905

 

  

Te take mō te pūrongo

Purpose of the report

1.       To present the Aotea / Great Barrier Local Board with its updated governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       The Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022 is appended to the report as Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff for reference and information only.

3.       The governance forward work calendars are part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·        ensuring advice on meeting agendas is driven by local board priorities

·        clarifying what advice is expected and when

·        clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      note its Governance Forward Work Calendar for the political term 2019 - 2022 as at September 2021.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

September 2021 Aotea / Great Barrier Local Board governance forward work calendar

269

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

28 September 2021

 

 

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Aotea / Great Barrier Local Board

28 September 2021

 

 

Aotea / Great Barrier Local Board Workshop Record of Proceedings

File No.: CP2021/13901

 

  

Te take mō te pūrongo

Purpose of the report

1.       To note the records for the Aotea / Great Local Board workshops held following the previous business meeting.

Whakarāpopototanga matua

Executive summary

2.       Under section 12.1 of the current Standing Orders of the Aotea / Great Barrier Local Board, workshops convened by the local board shall be closed to the public. However, the proceedings of every workshop shall record the names of members attending and a statement summarising the nature of the information received, and nature of matters discussed.

3.       The purpose of the local board’s workshops is for the provision of information and local board members discussion.  No resolutions or formal decisions are made during the local board’s workshops.

4.       The record of proceedings for the local board’s workshops held on the 17th of August, 31st of August, 7th of September and 14th of September 2021 are appended to the report.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)    note the record of proceedings for the local board workshops held on Tuesday 17 August 2021, Tuesday 31 August 2021, Tuesday 7 September 2021 and Tuesday 14 September 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20210817 Aotea / Great Barrier Local Board Workshop Record

275

b

20210831 Aotea / Great Barrier Local Board Workshop Record

277

c

20210907 Aotea / Great Barrier Local Board Workshop Record

279

d

20210914 Aotea / Great Barrier Local Board Workshop Record

281

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

28 September 2021

 

 

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Aotea / Great Barrier Local Board

28 September 2021

 

 

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Aotea / Great Barrier Local Board

28 September 2021

 

 

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Aotea / Great Barrier Local Board

28 September 2021

 

 

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[1] Statistics New Zealand, 22.9% (163,161) estimated in 2017

[2] Ministry of Social Development. Briefing to the Incoming Ministers, October 2014, p.31. 

[3] A systems analysis conducted by Auckland Council’s Innovation Unit.

[4]    ‘AK Have Your Say’ webpage ’hits’ comprised of 54 ‘engaged’ participants (people who completed the online survey), 134 ‘informed’ participants (people who downloaded a document, visited a FAQ page or multiple project pages, or completed the survey) and 337 ‘aware’ participants (people who visited at least one page).

[5] Management of Council parking is not covered by the 2015 Parking Strategy, unless Council has specifically delegated management to AT.