Hibiscus and Bays Local Board

 

OPEN MINUTES

 

 

Minutes of a meeting of the Hibiscus and Bays Local Board held via Skype for Business on Thursday 16 September 2021 at 2.00pm.

 

present

 

Chairperson

Gary Brown

 

Deputy Chairperson

Victoria Short

 

Members

Andy Dunn

 

 

Janet Fitzgerald, JP

 

 

Gary Holmes

 

 

Julia Parfitt, JP

 

 

Alexis Poppelbaum

 

 

Leanne Willis

 

 

 

ALSO PRESENT

 

Councillor

John Watson

 

 

Councillor

Wayne Walker

 

 

 

 

 

 


Hibiscus and Bays Local Board

16 September 2021

 

 

 

1          Welcome

           

            The chairperson opened the meeting and welcomed those in attendance.

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number HB/2021/101

MOVED by Member J Fitzgerald, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)           confirm the ordinary minutes of its meeting held on Thursday 19 August 2021, including the confidential section, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation: Road naming at The Botanic, Silverdale

 

A copy of the presentation has been placed on the official minutes and will be available on the Auckland Council website as a minutes attachment

 

Resolution number HB/2021/102

MOVED by Chairperson G Brown, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      thank representatives from Matvin Group for their presentation.

CARRIED

 

Attachments

a     16 September 2021, Hibiscus and Bays Local Board: Item 8.1 - Deputation - Road Naming at The Botanic, Silverdale - The Matvin Group

 

 

 

 

 

 

9          Public Forum

 

9.1

Public Forum: Christine Moore - Set netting at Matakatia Bay, Whangaparaoa

 

A copy of the statement by Lance Wickman read by Christine Moore has been placed on the official minutes and will be available on the Auckland Council website as a minutes attachment

 

Resolution number HB/2021/103

MOVED by Member L Willis, seconded by Member A Dunn:  

That the Hibiscus and Bays Local Board:

a)               thank Christine Moore for their attendance

CARRIED

 

Attachments

a     16 September 2021, Hibiscus and Bays Local Board: Item 9.1 - Public Forum - Set Netting at Matakatia Bay, Whangaparaoa - Christine Moore

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) a Notice of Motion has been received from Member L Willis for consideration under item 12.

 

12

Notice of Motion - Member L Willis - Summer set net control

 

Resolution number HB/2021/104

MOVED by Member L Willis, seconded by Member A Dunn:  

That the Hibiscus and Bays Local Board:

a)      propose the Regulatory Committee of the Auckland Council investigate the implementation of a seasonal set net control at Matakatia Bay as currently in force at other beaches on the Whangaparāoa Peninsula.

A division was called for, voting on which was as follows:

For

Chairperson G Brown

Member A Dunn

Member J Fitzgerald

Member G Holmes

Member J Parfitt

Member A Poppelbaum

Deputy Chairperson V Short

Member L Willis

Against

Abstained

 

The motion was declared carried by 8 votes to 0.

CARRIED


 

13

Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi

 

Resolution number HB/2021/105

MOVED by Member J Fitzgerald, seconded by Deputy Chairperson V Short:  

That the Hibiscus and Bays Local Board:

a)    support the adoption of Business Improvement District Policy (2021)

b)    approve moves by staff to adopt a more proactive stance towards assisting Business Improvement Districts that are struggling to perform their role

c)    approve the proposal in the policy to recommend that Business Improvement Districts meet annually with local boards but add that flexibility to meet more frequently by mutual agreement is recommended

A division was called for, voting on which was as follows:

For

Chairperson G Brown

Member A Dunn

Member J Fitzgerald

Member G Holmes

Member J Parfitt

Member A Poppelbaum

Deputy Chairperson V Short

Member L Willis

Against

Abstained

 

The motion was declared carried by 8 votes to 0.

CARRIED

 

14

Tāmaki Tauawhi Kaumātua - Age-friendly Auckland Action Plan

 

Resolution number HB/2021/106

MOVED by Member J Fitzgerald, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)       support the draft Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan.

b)          endorse an extension of the submission period for the draft Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan to enable wider consultation especially considering the submission period falls within COVID-19 Alert Level 4

c)           request that this action plan be strengthened by the addition of a coordinated programme of advocacy with other key agencies working in the Age-friendly field

d)          recommend that a shared arrangement between local government (including Auckland Council) and central government be sought to assist with funding for many of the actions in the plan, given the shared responsibility of these outcomes

e)           seek a report to provide evidence for the reasons that led to the proposed inclusion in the framework of the two additional domains in the Age-friendly Tāmaki Makaurau framework, and make this evidence available to elected members

CARRIED

Note

This motion was carried without dissent

15

Changes to opening and closing hours of East Coast Bays, Ōrewa and Whangaparāoa Libraries

 

Resolution number HB/2021/107

MOVED by Member G Holmes, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      approve the proposed hours as shown in Appendix 1, to take effect from Monday 18 October 2021 in the East Coast Bays, Ōrewa and Whangaparāoa Libraries.

CARRIED

 

 

16

Public feedback on proposal to make a new Public Trading Events, and Filming Bylaw 2022

 

Resolution number HB/2021/108

MOVED by Member G Holmes, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      receive public feedback on the proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 in this agenda report

b)      note the low response from the public in the local board area

c)      acknowledge that majority of responses supported all proposals except Proposal Two “Clarify the need for rental mircomobility devices to be approved under their own licence instead of a mobile shop licence as they currently have” which had limited response

d)      recommend that the considerably significant health and safety issues related to the micromobility devices, such as road use, parking, and littering issues be addressed

e)      recommend the need for more careful attention, monitoring and review of micromobility devices to support the wellbeing of communities, particularly those living with disabilities, sensory impaired, and elders

f)       request that consideration be given by council of options to relax aspects of street trading bylaws, and associated fees and charges, in order to support hospitality businesses facing disruptions, such as COVID-19 Alert Levels or major town centre or infrastructure upgrades

g)      appoint Member J Parfitt to present the views of the local board to the Bylaw Panel on 19 October 2021

h)      delegate authority to the local board chairperson to appoint replacement(s) to appoint replacement to the person in (g) above, should the appointed member be unable to present to the Bylaw Panel on 19 October 2021.

CARRIED

 

 

 

 

 

 

 

 

17

Public feedback on proposal to amend the Animal Management Bylaw 2015

 

Resolution number HB/2021/109

MOVED by Deputy Chairperson V Short, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      receive the public feedback on the proposal to amend Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe 2015 / Auckland Council Animal Management Bylaw 2015 and associated controls in this agenda report

b)      endorse the proposal to improve the current Bylaw and controls to better minimise animal-related risks to public health and safety, nuisance, offensive behaviour, and misuse of council-controlled public places including updating the definitions, structure, format and wording of the Bylaw and controls, and incorporating rules from another bylaw about the feeding of animals on private property

c)      do not endorse the proposal to keep more than two standard beehives on urban premises with a land area of less than 2000 square metres (no approval currently required)

d)      recommend a new proposal to approve only one standard beehive on urban premises with a land area of less than 2000 square metres (no approval currently required) with a suitable minimum distance to the property boundary to avoid adverse effects on neighbouring properties and people including those using council reserves and walkways

                           i.          note that the clauses b, c and d above only apply to changes with the way that beehives are controlled.

CARRIED

 

 

18

Public feedback on proposal to amend the Water Supply and Wastewater Network Bylaw 2015

 

Resolution number HB/2021/110

MOVED by Member J Fitzgerald, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)      receive public feedback on the proposal to amend the Te Kaunihera o Tāmaki Makaurau Ture ā Rohe Whakarato Wai me te Pae Kōtuitui Wai Para / Auckland Council Water Supply and Wastewater Network Bylaw 2015 in this agenda report

b)      note the high level of public interest on water issues in the local board area, despite the low level of response this bylaw proposal

c)      request further consideration of the monitoring, and resourcing for compliance,          during any implementation of this bylaw, in order to ensure effective          stormwater and wastewater system management.

CARRIED

 

 

 

 

 

 

 

 

19

Local board feedback on the kerbside refuse charging mechanism policy review

 

Resolution number HB/2021/111

MOVED by Member J Fitzgerald, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)    endorse all four key priorities of the kerbside refuse charging model policy review

b)recommend that Auckland Council continue to allow for choice in the market for Aucklanders

c)    recommend that any review connected to waste minimisation should focus on ensuring the strategic objectives of the Waste Management and Minimisation Plan 2018 be followed, and that the generator of waste should be responsible for paying the true cost of managing that waste

d)endorse the adoption of pay-as-you-throw across Auckland as the most direct method of ensuring households actively minimise the generation of waste

e)    recommend that cost recovery or free waste options that serve to divert waste from landfill are investigated or implemented with urgency across all of Auckland, but especially for those communities where there is evidence of difficulties of paying waste removal charges

f)     recommend that while pay-as-you-throw is not the most equitable option, nor has always resulted in the largest reduction of waste, it is the best option to ensure that those generating waste understand the true cost of their behaviour

g)endorse investigations of a Resource Recovery Centre in a central location in the  North Shore and add an extension to the lease and area of the Whangaparāoa recycling centre

h)recommend that the pay-as-you-throw service is extended to include the Hibiscus Coast subdivision of the local board area

i)     recommend that a food scraps service be extended to all areas of the local board area, including Ōrewa and Whangaparāoa

j)     endorse the investigation of any innovation, including radio-frequency identification tags, that would improve the customer experience of the use of refuse bins and also act to minimise waste

k)    request a pilot study of localised food scrap collecting, utilising such organisation as the Zero Waste Table to Farm programme, and that Auckland Council becomes more receptive to such localised pilot studies

l)    request that Auckland Council work with other councils in New Zealand to develop consistency in waste and recycling practices.

CARRIED

 

 

 

 

 

 

 

 

 

20

Local board feedback on Auckland Transport's Parking Strategy review

 

Resolution number HB/2021/112

MOVED by Member J Fitzgerald, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      approve of the intention, signaled in the review of Auckland Transport’s          Parking Strategy Review report, to undertake incremental change to allow          Aucklanders to adapt to the changes arising from the Auckland Transport          Parking Strategy

b)           decline to support in the review of Auckland Transport’s Parking Strategy Review Report of any rapid introduction of interventions to change behaviour, unless that intervention is absolutely necessary and other options are no longer available

Commerce

c)           request adequate provision for parking to support retail and commercial activity  be considered, and this be more explicitly considered as a separate part of the Auckland Transport Parking Strategy review

d)          recommend that provision for loading zones for commercial deliveries outside medium and high-density building developments be considered as part of any new developments

Town Centres

e)           request that information on the policy behind the thresholds needed to change free parking to restricted or charged parking be made much clearer to Business Improvement Districts, and the public as part of the proposed introduction of Comprehensive Parking Management Plans, as these are not widely known

f)            request information from Auckland Transport on how the public may seek an existing restricted or paid parking area to be decommissioned, if they are no longer in demand

g)          request information on what evidence was used to develop the 85 per cent threshold policy applied to change free parking to restricted parking, especially whether this is universally applicable to commercial as well as residential areas

Public Transport

h)          recommend that any implementation of restricted or paid parking in an area automatically triggers an investigation of the adequacy of public transport links for that area

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

21

Two new public road names and two new private road names at 289 West Hoe Heights, Ōrewa

 

Resolution number HB/2021/113

MOVED by Deputy Chairperson V Short, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      approve names as follows for the two public roads and two private roads for the new subdivision being undertaken by Ōrewa Developments Ltd at 289 West Hoe Heights, Ōrewa, in accordance with section 319(1)(j) of the Local Government Act.

i)       Faroe Street                    (Road 1)

ii)      Beardmore Rise             (Road 2)

iii)     Crux Lane                       (Commonly Owned Access Lot 1)

iv)     Ursa Lane                       (Commonly Owned Access Lot 2)

CARRIED

 

 

22

Approval for extension of an existing road name at 17 Old Pine Valley Road, Pine Valley

 

Resolution number HB/2021/114

MOVED by Member G Holmes, seconded by Member A Dunn:  

That the Hibiscus and Bays Local Board:

a)      approve the name John Fair Drive for the extension of the public road over the new bridge across the Northern Motorway, in the subdivision at 17 Old Pine Valley Road, Silverdale, in accordance with section 319(1)(j) of the Local Government Act 1974.

CARRIED

 

 

23

Approval for seven new road names at 17 Small Road Silverdale

 

Resolution number HB/2021/115

MOVED by Member J Parfitt, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

                    a)          approve the following names for the new private roads in the subdivision at 17 Small Road, Silverdale, in accordance with section 319(1)(j) of the Local Government Act 1974:

 

                                          i.          Evergreen Drive

                                         ii.          Camellia Crescent

                                       iii.          Pukanui Place

                                       iv.          Perennial Place

                                         v.          Lily Place

                                       vi.          Sage Close

 

                    b)          approve the name Hydrangea Crescent for the public road, in the subdivision at 17 Small Road, Silverdale, in accordance with section 319(1)(j) of the Local Government Act 1974.

CARRIED

 

24

Addition to the 2019-2022 Hibiscus and Bays Local Board meeting schedule

 

Resolution number HB/2021/116

MOVED by Member J Fitzgerald, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      approve the addition of two meeting dates to the 2019-2022 Hibiscus and Bays Local Board meeting schedule to accommodate the Annual Budget 2022/2023 timeframes as follows:

·    Thursday 12 May 2022, 2:30pm

·    Thursday 23 June 2022, 2:30pm

b)      bring the local board business meeting currently scheduled for 9 December 2021 forward to 2 December 2021

c)      note a local board workshop may replace the original 9 December 2021 meeting.

CARRIED

 

 

25

Members' Reports

 

Resolution number HB/2021/117

MOVED by Member J Parfitt, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)      receive the reports from Local Board Members G Brown and V Short.

CARRIED

 

 

26

Governance forward work calendar

 

Resolution number HB/2021/118

MOVED by Member L Willis, seconded by Member A Dunn:  

That the Hibiscus and Bays Local Board:

a)      note the governance forward work calendar.

CARRIED

 

 

27

Deputations update

 

Resolution number HB/2021/119

MOVED by Chairperson G Brown, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      note the deputation update for September 2021.

CARRIED

 

 

 

 

 

 

 

 

28

Hibiscus and Bays Local Board - workshop records

 

Resolution number HB/2021/120

MOVED by Chairperson G Brown, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      note the workshop records for 26 August and 9 September 2021.

CARRIED

 

 

29        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

3.32 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................