I hereby give notice that an ordinary meeting of the Ōtara-Papatoetoe Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 21 September 2021

5.00pm

This meeting will proceed via Skype for Business.
Either a recording or written summary will be uploaded on the Auckland Council website.

 

Ōtara-Papatoetoe Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Apulu Reece Autagavaia

 

Deputy Chairperson

Dawn Trenberth

 

Members

Dr Ashraf Choudhary, QSO, JP

 

 

Dr Ofa Dewes

 

 

Lotu Fuli

 

 

Swanie Nelson

 

 

Ross Robertson, QSO, JP

 

 

(Quorum 4 members)

 

 

 

Carol McGarry

Democracy Advisor

 

13 September 2021

 

Contact Telephone: +64 27 591 5024

Email: carol.mcgarry@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Ōtara-Papatoetoe Local Board

21 September 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation - Auckland Kindergarten Association – Tamariki Puawai a Tāmaki 5

8.2     Deputation - Belong Aotearoa                                                                            6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Governing Body Member Update                                                                                9

12        Board Members' Report                                                                                              11

13        Chairperson's Announcements                                                                                 13

14        Ōtara-Papatoetoe Local Board and Multiboard Grant Round One 2021/2022 grant allocations                                                                                                                    15

15        Update on the Papatoetoe Tornado Recovery                                                         31

16        Additional Unlock Old Papatoetoe properties disposal recommendations         37

17        Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi                                                                                                                             47

18        Tāmaki Tauawhi Kaumātua - Age-friendly Auckland Action Plan                         97

19        Local board feedback on the kerbside refuse charging mechanism policy       107

20        Public feedback on proposal to amend the Water Supply and Wastewater Network Bylaw 2015                                                                                                                  125

21        Public feedback on proposal to amend the Animal Management Bylaw 2015  137

22        Public feedback on proposal to make a new Public Trading Events and Filming Bylaw 2022                                                                                                                  151

23        Local board feedback on Auckland Transport's Parking Strategy Review        157

24        Addition to the 2019-2022 Ōtara-Papatoetoe Local Board meeting schedule   163

25        Local board resolution responses and information report                                  167

26        Governance Forward Work Calendar                                                                      187

27        Record of Ōtara-Papatoetoe Local Board Workshop Notes                                 191

28        Consideration of Extraordinary Items

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Ōtara-Papatoetoe Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 17 August 2021, including the confidential section, as true and correct.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Auckland Kindergarten Association – Tamariki Puawai a Tāmaki

Te take mō te pūrongo / Purpose of the report

1.       The Chief Executive Officer of Auckland Kindergarten Association Pauline Winter and Toni Nealie will be in attendance to formally present to the board about the opportunities and challenges faced by the Auckland Kindergarten Association.

2.         Auckland Kindergarten Association is a charitable trust that operates 107 kindergartens, four KiNZ centres and five Playgroups across Tāmaki  Makaurau. Many of their properties are leased from Auckland Council and managed by local boards.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      thank Pauline Winter and Toni Nealie from the Auckland Kindergarten Association for their attendance and presentation.

Attachments

a          Auckland Kindergarten Association presentation........................................ 203

b          Auckland Kindergarten Association - Handout............................................ 213

 

 

8.2       Deputation - Belong Aotearoa

Te take mō te pūrongo / Purpose of the report

1.       Malu Malo-Fuiava, Marcomms and Fundraising Manager for Belong Aotearoa will be in attendance.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      thank Malu Malo-Fuiava from Belong Aotearoa for their attendance and presentation.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Ōtara-Papatoetoe Local Board

21 September 2021

 

 

Governing Body Member Update

 

File No.: CP2021/13705

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       A period of time (10 minutes) has been set aside for the Manukau Ward Councillors to have an opportunity to update the Otara-Papatoetoe Local Board on regional matters.

 

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      receive the verbal reports from the Manukau Ward Councillors.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.      

Ngā kaihaina / Signatories

Author

Carol McGarry - Democracy Advisor

 

 

 


Ōtara-Papatoetoe Local Board

21 September 2021

 

 

Board Members' Report

 

File No.: CP2021/11139

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       Providing board members with an opportunity to update the local board on the projects and issues they have been involved with since the last meeting.

 

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board;

a)      receive the board members’ written and oral reports.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Carol McGarry - Democracy Advisor

 

 

 


Ōtara-Papatoetoe Local Board

21 September 2021

 

 

Chairperson's Announcements

 

File No.: CP2021/11158

 

  

 

Te take mō te pūrongo / Purpose of the report

This item gives the chairperson an opportunity to update the board on any announcements.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      receive the chairperson’s verbal update.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Carol McGarry - Democracy Advisor

 

 

 


Ōtara-Papatoetoe Local Board

21 September 2021

 

 

Ōtara-Papatoetoe Local Board and Multiboard Grant Round One 2021/2022 grant allocations

File No.: CP2021/12809

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund or decline applications received for the Ōtara-Papatoetoe Local and Multiboard Grant Round Two 2021/2022.

Whakarāpopototanga matua

Executive summary

2.       This report presents applications received in Ōtara-Papatoetoe Local and Multiboard Grants Round Two 2021/2022 as provided in Attachment B and C.

3.       The Ōtara-Papatoetoe Local Board adopted the Ōtara-Papatoetoe Grants Programme 2021/2022 on 20 April 2021 (OP/2021/40) as provided in Attachment A. The document sets application guidelines for contestable community grants submitted to the local board.

4.       The Ōtara-Papatoetoe Local Board has set a total community grants budget of $365,051 for the 2021/2022 financial year.

5.       Ōtara-Papatoetoe Local Grant and Multi-Board Grant Round One 2021/2022 received a total 49 applications and a total of $392,251.58 requested.

 

Ngā tūtohunga

Recommendation/s

a)      That the Ōtara-Papatoetoe Local Board:

agree to fund, part-fund or decline each application in Local and Multiboard Grant Round Two 2021/2022, outlined in Table One:

 

Table One: Ōtara-Papatoetoe Local and Multiboard Grant Round Two 2021/2022 applications:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2213-101

The Dawson Trust

Community

Towards wages, sound gear, bouncy castle, catering and entertainment at Fergusson Oakes Reserve on 10 December 2021

$14,215.00

Eligible

LG2213-103

Manukau Performing Arts Inc

Arts and culture

Towards Heathers - The Musical at Spotlight Theatre from 10 October to 24 October 2021

$5,242.70

Eligible

LG2213-105

For East Tāmaki Primary School - Trust Account

Community

Towards books, flash cards and games and at East Tāmaki School from 1 October 2021 to 15 December 2021

$5,428.01

Eligible

LG2213-106

Papatoetoe Intermediate School Board of Trustees

Sport and recreation

Towards storage container purchase at Papatoetoe Intermediate School from 1 October 2021 to 30 October 2021

$10,000.00

Eligible

LG2213-107

Auckland Seniors Support and Caring Group

Arts and culture

Towards catering, travel and venue hire of Ōtara Music Arts Centre and Te Puke Main Hall from 1 December 2021 to 29 June 2022

$2,500.00

Eligible

LG2213-109

Otara Samoan Methodist Churches of Samoa (Otara Parish)

Community

Towards fitness gear, catering and koha at Faletoi Hall from 3 October 2021 to 30 January 2022

$5,000.00

Eligible

LG2213-111

Papatoetoe Adolescent Christian Trust

Sport and recreation

Towards Billy Graham Youth Foundation affiliation and catering at PACT Community Centre, 311 Great South Road from 1 November 2021 to 8 December 2022

$4,052.00

Eligible

LG2213-112

NewHope Community Trust Board

Events

Towards Christmas Wonder Park at Barry Curtis Park on the 11 December 2021

$10,000.00

Eligible

LG2213-116

Rotary Club Papatoetoe Central Incorporated

Community

Towards venue, catering and decorations at Allan Brewster Recreation Centre on the 11th of December 2021

$10,000.00

Eligible

LG2213-120

Papatoetoe Chess Club

Community

Towards equipment and trophies for Papatoetoe Chess Club on 30 September 2021

$2,000.00

Eligible

LG2213-121

Maliatama Niue Trust

Arts and culture

Towards venue hire, stage equipment, costumes and facilitation at Papaptoetoe Town Hall from 23 October 2021

$8,349.05

Eligible

LG2213-124

New Zealand AFL (INC)

Sport and recreation

Towards gear to run a youth programme at Mangere East Rugby League Club from 31 October 2021 to 12 December 2021

$3,913.70

Eligible

LG2213-125

Papatoetoe Central Main Street Society Incorporated

Events

Towards overall costs for the Santa Parade on Hunters Corner from on 8 December 2021

$30,000.00

Eligible

LG2213-126

Papatoetoe Central Main Street Society Incorporated

Community

Towards transport, catering and gift packs at Sky City on 23 November 2021

$7,000.00

Ineligible

LG2213-127

The Community Builders NZ Trust

Community

Towards Christmas event at the Ōtara Kai Village from 1 November 2021 to 1 February 2022

$21,148.00

Eligible

LG2213-128

Saanjh Sports and Cultural Club Incorporated

Community

Towards transport, chairs and tables at 129 Kolmar Road from 1 October 2021 to 31 December 2021

$9,770.00

Eligible

LG2213-129

Auckland Kindergarten Association Aorere

Community

Towards photo wall set, bamboo xylophone, planter box and blackboard at Aorere Kindergarten

$4,126.81

Eligible

LG2213-130

Youthline Auckland Charitable Trust

Community

Towards clinical supervision and training for Youthline from 1 October 2021 to 31 March 2022

$5,000.00

Eligible

LG2213-131

Oke Charity

Community

Towards trailer purchase for Oke Charity from 1 October 2021 to 10 December 2021

$4,121.74

Eligible

LG2213-132

South East Auckland Senior Citizens' Association Incorporated

Community

Towards transport and accommodation in Palmerston North, Wellington and Whanganui from 7 January 2022 to 10 January 2022

$20,250.00

Eligible

LG2213-133

Auckland Paraplegic & Physically Disabled Association Inc

Sport and recreation

Towards first aid classes at 30 Bairds Road from 1 October 2021 to 30 October 2021

$1,556.52

Eligible

LG2213-134

Island Base Trust

Arts and culture

Towards studio hire, wages, venue hire, catering and photography at Base FM, 463 New North Rd, Kingsland from 3 December 2022 to 31 July 2022

$10,150.00

Eligible

LG2213-137

The TYLA Trust

Community

Towards miniature Christmas trees, board games and catering from 13 December 2021 to 25 December 2021

$2,571.74

Eligible

LG2213-138

The Otara Youth Hub

under the umbrella of The Community Builders NZ Trust

Community

Towards music equipment, whiteboard, curtains and window frosting at The Otara Youth Hub from 18 October 2021 to 17 October 2022

$23,188.96

Eligible

LG2213-140

Otara Business Association

Community

Towards catering and transport at Fortuna Restaurant and Franklin road on 24 November 2021

$7,000.00

Eligible

LG2213-141

Te Whakaora Tangata Trust

Community

Towards phone, internet, printing, catering, venue hire and salaries for Family Restoration Programme from 1 October 2021 to 31 March 2022

$5,000.00

Eligible

LG2213-142

Woman Care Trust

Community

Towards instructor fee, pool fee and venue hire at 2 Sutton Crescent from 1 November 2021 to 27 April 2022

$5,121.60

Eligible

LG2213-144

Life Education Trust Counties Manukau

Community

Towards resources, insurance and salaries at Ferguson Intermediate from 14 March 2022 to 1 April 2022

$8,000.00

Eligible

LG2213-148

The Community Builders NZ Trust

Events

Towards 2021 Otara Christmas Lights event from 1 November 2021 to 31 January 2022

$34,765.05

Eligible

LG2213-149

Turehou Maori Wardens

Community

Towards reimbursement for vehicle costs at 117 Bairds Road from 4 October 2021 to 27 May 2022

$6,000.00

Eligible

LG2213-150

Mountains to Sea Conservation Trust - EMR

Community

Towards overall project costs for Papatoetoe-West Kaitiaki Programme at Papatoetoe West School from 31 January 2022 to 18 December 2022

$18,000.00

Eligible

LG2213-152

Otara Business Association

Events

Towards Christmas Celebration at the Ōtara Town Centre from 20 December 2021 to 25 December 2021

$7,000.00

Eligible

LG2213-153

Fungataua Educational & Culture

Community

Towards advertising, printing, volunteers, vouchers and administration at 738 Great South Road from 4 October 2021 to 4 December 2021

$1,500.00

Eligible

LG2213-154

XLR8 Sports Trust

Sport and recreation

Towards touch rugby balls and a first aid kit at East Tamaki Rugby Football Club from 23 October 2021 to 26 February 2022

$3,154.00

Eligible

MB2022-101

The Auckland Softball Association Incorporated

Sport and recreation

Towards a proportion of the annual operating expenses of the Auckland Softball Association

$6,000.00

Eligible

MB2022-113

Big Buddy Mentoring Trust

Community

Towards operational costs including wages, rent, transport, and equipment to recruit, screen, and train up to 50 more Auckland men to be volunteers (Big Buddies) to Auckland boys who do not have a father in their life

$10,000.00

Eligible

MB2022-119

Pregnancy Help Incorporated

Community

Towards the community programme costs including staff wages. transport costs, printing and office rent from 1 October 2021 to 31 May 2022.

$2,000.00

Eligible

MB2022-120

The Operating Theatre Trust

Arts and culture

Towards gift a seat theatre tickets and transport costs for low decile school and early childhood centre children between October 2021 and May 2022

$5,600.20

Eligible

MB2022-121

The Student Volunteer Army Foundation

Community

Towards the Student Volunteer Army (SVA) "Kids Programme Volunteer Project" in various primary schools including the costs of school kits and providing administrative support from 31 October 2021 to 1 August 2022.

$2,100.00

Eligible

MB2022-123

Babystart Charitable Trust

Community

Towards 60 babystart boxes, baby clothing, care items, courier, logistics and storage costs.

$3,452.00

Eligible

MB2022-124

East Skate Club Incorporated

Sport and recreation

Towards the "Learn to Skate" programme including coaches, transport costs, equipment, venue hire, marketing and uniforms.

$4,500.00

Eligible

MB2022-126

New Settlers Family and Community Trust

Community

Towards the Persian New Year event at Long Bay Regional Park on 10 January 2022.

$2,000.00

Eligible

MB2022-135

Age Concern Auckland Incorporated

Community

Towards counselling services for older adults between 1 October and 30 June 2022

$5,000.00

Eligible

MB2022-138

Graeme Dingle Foundation Auckland

Community

Towards salaries for two Kiwi Can Programme Coordinators.from 3 January 2021 to 22 July 2022.

$3,000.00

Eligible

MB2022-139

Habitat for Humanity Northern Region Limited

Community

Towards the "Winter Warmer and Healthy Home Intervention Programme" including volunteer costs, items for the packs and co-ordination costs.

$4,000.00

Eligible

MB2022-143

Counties Manukau Sports Foundation

Sport and recreation

Towards the 2021 Honda New Zealand Counties Manukau Sporting Excellence Awards on 2 December 2021.

$3,000.00

Eligible

MB2022-145

Eduquest

Community

Towards venue hire and project costs for the healthy meal planning programme for women from ethnic communities at Mangere Old School Hall from 4 October to 30 October 2021.

$2,500.00

Eligible

MB2022-155

Sisters United Trust

Community

Towards a camp for young women at Carey Park Christian Camp  Henderson from 15 to 17 October 2021 including accommodation and bus transport.

$9,174.50

Eligible

MB2022-158

CNSST Foundation, formerly known as Chinese New Settlers Services Trust

Arts and culture

Towards the Community Connection Programme at the training centre in Manukau from 30 October 2021 to 23 July 2022.

$5,800.00

Eligible

Total

 

 

 

392,251.58

 

 

 

 

 

 

 

Horopaki

Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8.       The local board grants programme sets out:

·       local board priorities

·       lower priorities for funding

·       exclusions

·       grant types, the number of grant rounds and when these will open and close

·       any additional accountability requirements.

9.       The Ōtara-Papatoetoe Local Board adopted its grants programme for 2021/2022 on 20 April 2021 (OP/2021/40) and will operate three quick response and two local grant rounds for this financial year.  This includes the Ōtara-Papatoetoe Local Board Excellence Awards, which are open all year round (OP/2021/40).

10.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks and workshops.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way.

13.     Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction, decreasing use of single-occupancy transport options, home energy efficiency and community renewable energy generation, local tree planting and streamside revegetation, and education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

15.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     Local boards are responsible for the decision-making and allocation of local board community grants. The Ōtara-Papatoetoe Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

17.     The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applications about why they have been declined, so they will know what they can do to increase their chances of success next time”.

18.     A summary of each application received through the Ōtara-Papatoetoe Local and Multiboard  Grant Round One 2020/2021 is provided in Attachment B and C. Excellence Award applications are included in attachment D.

Tauākī whakaaweawe Māori

Māori impact statement

19.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grants processes.

Ngā ritenga ā-pūtea

Financial implications

20.     This report presents applications received in Ōtara-Papatoetoe Local and Multiboard Grants Round Two 2021/2022 as provided in Attachment B and C.

21.       Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes including information in this report and have not identified any further financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local boards programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

23.     Following the Ōtara-Papatoetoe Local Board allocation of funding for Local and Multiboard Grants Round Two, staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Otara-Papatoetoe Grants Programme 2021/2022 (Under Separate Cover)

 

b

Ōtara-Papatoetoe Local Grants Round One 2021-2022 Grants Applications (Under Separate Cover)

 

c

Otara Papatoetoe Multiboard Grant Round One 2021-2022 Grants Applications (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

James Boyd - Grants Advisor

Authorisers

Rhonwen Heath - Head of Rates Valuations & Data Mgmt

Manoj Ragupathy - Local Area Manager

 


Ōtara-Papatoetoe Local Board

21 September 2021

 

 

Update on the Papatoetoe Tornado Recovery

File No.: CP2021/13118

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Otara-Papatoetoe Local Board on the recovery from the Papatoetoe Tornado.

Whakarāpopototanga matua

Executive summary

2.       Recovery from the Papatoetoe Tornado commenced on 1 July 2021 following its occurrence on 19 June 2021.

3.       The Papatoetoe Tornado Recovery Plan (the Plan) was developed through targeted engagement and liaison with the Ōtara-Papatoetoe Local Board.

4.       The Plan was approved by the Ōtara-Papatoetoe Local Board and the Coordinating Executive Committee. Cancellation of the CDEM Committee meant the Plan was approved by the Governing Body at its meeting on 26 August 2021 [GB/2021/94].

5.       As provided for in the Plan, implementation of the next steps has transitioned to business as usual prior to the Covid-19 response being raised to Alert level 4. Activities including repairs are unable to continue at this level adding to pressures members of the Papatoetoe community may feel under. Three queries were received since the last weekly update (13 August 2021) to the preparation of this report and resolved to the extent possible. Monitoring is ongoing with the ability to respond.

6.       The Ōtara-Papatoetoe Local Board contributed $70,000 to the Mayoral Relief Fund to provide support to individuals and residents, organisations and Marae, that would not otherwise be available. The fund’s $300,000, was distributed amongst 89 applications to individuals and residents for clothing, food, childcare products, insurance excess, and repairs to cars and roofs. 

7.       The Governing Body formally thanked the Ōtara-Papatoetoe Local Board for its contribution to the Mayoral Relief Fund [GB/2021/94].

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      receive this update report on the Papateotoe tornado recovery. 

 

Horopaki

Context

8.       A local area within the suburb of Papatoetoe experienced a small tornado on the morning of Saturday 19 June 2021. The response to the tornado transitioned to recovery on 1 July 2021.

9.       The recovery team liaised with the Ōtara-Papatoetoe Local Board and presented a memo outlining the recovery from the tornado on 6 June 2021.

10.     The Papatoetoe Tornado Recovery Plan (the Plan) was presented to the Ōtara-Papatoetoe Local Board on 27 July 2021 as working draft, with refinements to be made as recovery efforts progressed prior to the Plan being presented to the CDEM Committee on 24 August 2021.

11.     The Ōtara-Papatoetoe Local Board recommended the Plan to the Coordinating Executive Group (CEG) on 3 August 2021. The CEG approved the Plan and recommended it to Auckland Council’s Civil Defence Emergency Management Committee for approval under Auckland Council’s terms of reference (delegations).

12.     The Plan was approved by the Governing Body on 26 August 2021 as the Civil Defence Emergency Management Committee’s August meeting was cancelled [GB/2021/94].

13.     The Ōtara-Papatoetoe Local Board contributed $70,000 to the Mayoral Relief Fund. The fund received applications from 22 June 2021 to 19 July 2021, exhausting combined funds of $300,000. The Governing Body formally thanked the Ōtara-Papatoetoe Local Board for their contribution to the Mayoral Relief Fund at its meeting on 26 August 2021 [GB/2021/94].

Tātaritanga me ngā tohutohu

Analysis and advice

Recovery from the Papatoetoe Tornado

14.     Recovery efforts had largely transitioned to business as usual in accordance with the Plan as the report to the Governing Body was prepared. This meant the coordination of collaborative effort, specific intervention and addition resources were no longer required as there was sufficient capability and capacity under business-as-usual processes to deliver council’s ongoing role in remaining activities and monitoring. This did not however mean residents awaiting repair of damage to their homes had completed their recovery.

15.     Unfortunately, the nationwide Covid-19 response being raised to Alert Level 4 meant all activity ceased. The focus the remining activities that were ceased is outlined in the next steps section below. Adverse weather in more recent times has further added to the pressure residents may feel under.

16.     Since weekly updates were discontinued on 13 August 2021, there were three queries relating to the restrictions under Alert level 4. They have been responded and resolved to the extent possible. Monitoring is continuing with the ability to respond to queries as they arise.

            Mayoral Relief Fund

17.     The Mayoral Relief Fund opened on Tuesday, 22 June 2021 to provide one-off financial support to alleviate hardship due to the Papatoetoe Tornado. Grants provided support that was not otherwise available to households, organisations and marae for food, clothing, bedding, accommodation costs, family or personal costs, additional financial costs due to the tornado and utilities.

18.     Applicants were encouraged to seek assistance from other government and non-government agencies where applicable, such as temporary accommodation. Applicants to the Mayoral Relief Fund Funding receiving assistance for the same item from other sources may have been ineligible for a grant unless that assistance did not substantially reduce their financial loss or hardship. 

19.     Applications were assessed by the Mayoral Relief Fund Panel against the financial information supplied, the applicant’s needs and/or the extent of the damage caused by the tornado. In total 89 applications were approved to individuals and residents and three declined. Those granted funding were for things such as clothing, food, childcare products, insurance excess, and repairs to cars and roofs. No applications were submitted for organisations or marae.


 

Tauākī whakaaweawe āhuarangi

Climate impact statement

20.     There are no climate impacts arising from this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21.     Impacts of the event and the recovery were localised and confined to vegetation and private housing. There were no reports of sustained damage to public infrastructure or community facilities.

22.     The prioritisation of services to the impacted area may have disrupted delivery of business-as-usual or contracted services. More recent west Auckland flooding may also have similar implications. However, these impacts are relatively minor compared to those from raised alert levels in response to the resurgence of Covid-19.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.     The Papatoetoe Tornado was localised, causing damage to vegetation and housing. Subsequent Alert level 4 restrictions have impacted repairs and other work meaning some residents may feel under pressure, particularly after more recent adverse weather. The situation is being monitored.

24.     The role played by the Ōtara-Papatoetoe Local Board was formally acknowledged in the Governing Body’s resolutions when approving the draft Papatoetoe Tornado Recovery Plan on 26 August 2021.

Tauākī whakaaweawe Māori

Māori impact statement

25.     Māori families and whanau may have been impacted by the Papatoetoe Tornado as members of the affected community. Local marae were approached through the response and the recovery to enquire after local needs. Nothing was required although interest was expressed in opportunities to work with local iwi/marae to develop greater recognition, understanding and integration of iwi Māori perspectives and tikanga in emergency management.

Ngā ritenga ā-pūtea

Financial implications

26.     Responses to and recovery from emergency events are not able to be budgeted for in advance. Rather, Auckland Council maintains the ability to draw upon financial provisions should events arise.

27.     While some expenditure on response to an event is eligible for reimbursement from NEMA, such as expenditure on food, clothing and accommodation, some is not. Conversely, expenditure on recovery is generally ineligible for reimbursement, except a portion of expenditure on infrastructure within tight criteria. 

28.     The Governing Body was provided figures to hand at that time. They have not been updated due to the subsequent focus on the response and recovery from the recent West Auckland Flooding event.

29.     Expenditure on the recovery will subsequently be detailed to build a better understanding of the costs of recovery under the framework established in NEMA’s guidelines on Recovery Preparedness and Management (DGL 24/20).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30.     The Papatoetoe Tornado Recovery plan identified the main risks as:

·    Delays to repairs due to barriers to accessing qualified tradespeople and contractors and/or buildings supplies.

·    Delayed repairs due to underinsurance or the absence of insurance.

·    People in need who may not have come forward and are not able to be put in touch with support services through their community connections.

·    Loss of connection from family, friends, neighbours, or school peers for people and families who relocated out of the area.

31.     Unfortunately, the resurgence of Covid-19 was omitted in error. This risk has been realised, raising alert levels. Restrictions on repairs and related work exacerbates identified risks, with limited options for mitigation.

koringa ā-muri

Next steps

32.     Recovery efforts had largely transitioned to business as usual in accordance with the Papatoetoe Tornado Recovery Plan before the nationwide Covid-19 response was raised to alert level 4. Ongoing activities and the impacts of raised alert levels in response to Covid-19 are identified as:

Repair of dwellings and corresponding processes for the removal of placards, and the granting of consents where required

Delayed

replacement street planting

Potential delay – planting to occur in 3-month window from August

families who remain in temporary accommodation

Unclear/variable – dependent on the permanent accommodation becoming available for families in temporary accommodation

enhanced street planting.

Unclear – planting to commence early 2022

Working with local marae

Delayed (and the response to / recovery from the West Auckland flooding event)

33.     Monitoring is ongoing. Work on documenting the recovery and accounting for expenditure will continue as opportunities allow after the response to and recovery from the West Auckland Flooding event.

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Wayne Brown - Principal Recovery Advisor

Authorisers

Jennifer Rose - Head of Business Performance, Community Facilities, and Recovery Manager

Manoj Ragupathy - Local Area Manager


Ōtara-Papatoetoe Local Board

21 September 2021

 

 

Additional Unlock Old Papatoetoe properties disposal recommendations

File No.: CP2021/11484

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To endorse the disposal of four properties located within the boundaries of the Unlock Old Papatoetoe High Level Project Plan for urban renewal purposes.

Whakarāpopototanga matua

Executive summary

2.       The Unlock Old Papatoetoe High Level Project Plan (HLPP) was approved by the Planning Committee in July 2017 (resolution PLA/2017/78).  The Finance and Performance Committee subsequently approved the divestment of properties located within the Unlock Old Papatoetoe HLPP boundary on in August 2017 (resolution FIN/2017/109) for urban renewal purposes.

3.       15 Kolmar Road, Papatoetoe and 98 St George Street, Papatoetoe are located within the Unlock Old Papatoetoe HLPP boundary. At the time the Unlock Old Papatoetoe HLPP was approved, these properties were held by Auckland Transport (AT) to enable realignment of an intersection and were not included in the properties approved for divestment as part of the HLPP. AT has subsequently confirmed that 15 Kolmar Road, Papatoetoe and 98 St George Street, Papatoetoe are no longer required, and they have been identified for inclusion in the Unlock Old Papatoetoe HLPP.

4.       Part of 27 St George Street, Papatoetoe and 12Z Wallace Road, Papatoetoe are also located within the Unlock Old Papatoetoe HLPP boundary and have subsequently been identified as suitable for divestment for urban renewal purposes.  The balance of 27 George Street, Papatoetoe was approved for sale by the Finance and Performance Committee in August 2017.

5.       Eke Panuku is seeking the Ōtara-Papatoetoe Local Board’s endorsement to recommend to the Finance and Performance Committee that these four properties be divested for urban renewal purposes in accordance with the outcomes set out in the Unlock Old Papatoetoe HLPP.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      endorse the disposal of the following properties for urban renewal purposes:

i)        15 Kolmar Road, Papatoetoe;

ii)       98 St George Street, Papatoetoe; and

ii)            12Z Wallace Road, Papatoetoe

b)      endorse the reserve revocation and disposal of 27 (part) St George Street, Papatoetoe for urban renewal purposes, as it is no longer required by council for recreation reserve and local purpose (carpark and accessway) purposes.

 

Horopaki

Context

6.       Unlock Old Papatoetoe is an urban regeneration project which seeks to achieve urban renewal within the Old Papatoetoe town centre. The detail of the Unlock Old Papatoetoe HLPP was first presented to the board in May 2017.

7.       On 4 July 2017 the Planning Committee approved the Unlock Old Papatoetoe HLPP.  A number of properties located within the Old Papatoetoe boundary had previously been approved for sale by the legacy Manukau City Council on 6 October 2009 for development purposes. The Unlock Old Papatoetoe HLPP updated the strategic direction and sought approval to dispose of additional properties for urban renewal purposes.

8.       At the time the Unlock Old Papatoetoe HLPP was approved, 98 St George Street and 15 Kolmar Road were managed by AT to enable an intersection realignment. Due to this, the properties were not included in the Unlock Old Papatoetoe HLPP. This project did not subsequently progress and AT subsequently transferred the properties to Eke Panuku. 

9.       12Z Wallace Road and 27 (part) St George Street were subsequently identified as being required for the Unlock Papatoetoe HLPP. 12Z Wallace Road is currently formed as a service lane knows as ‘Mawkes Lane’. It will continue to be utilised for this purpose as part of a wider redevelopment of the surrounding land. The balance of 27 St George Street was previously approved for divestment by the Finance and Performance Committee in 2017.

10.     Attachment A provides a map which identifies the properties previously approved for sale and the properties recommended for sale in this report. Attachment A also includes images of the subject properties.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     The subject properties are recommended for disposal for urban renewal purposes, enabling them to be utilised to achieve the outcomes and objectives set out in the Unlock Old Papatoetoe HLPP. The strategic moves and project initiatives identified in the HLPP include:

a)   town centre vitality;

b)   a step change in housing;

c)   improve connections to and within the town centre;

d)   look for opportunities to provide for collaborative partnerships with mana whenua; and

e)   demonstrate leadership in sustainable development.

12.     Property specific information including the legal descriptions, council valuations and zoning are contained in Attachment B to this report.

13.     The disposal of the subject properties is not deemed significant under Auckland Council’s Significance and Engagement Policy.

14.     15 Kolmar Road and 98 St George Street are subject to s27B State-Owned Enterprises Act 1986, which provides that in certain circumstances the Waitangi Tribunal may return the land to claimants, irrespective of the current ownership.  Legal advice is that this condition would remain on the title even if the properties were developed and sold to a third party. 

15.     27 (part) St George Street, Papatoetoe is formed as a recreation reserve and local purpose (carpark and accessway) reserve subject to the Reserves Act 1977.  The reserve status of the land would need to be revoked prior to the proposed disposal occurring. Final revocation of the reserve status will be subject to completing the statutory requirements of the Reserves Act 1977 and Local Government Act 2002, including public advertising. 


 

Tauākī whakaaweawe āhuarangi

Climate impact statement

16.     The subject properties are not located in a flood prone area and are not coastal properties likely to be impacted in the future by rising sea levels. 

17.     The proposed divestment of these properties for urban renewal purposes will lead to land use changes. It is acknowledged that any form of construction and development can increase carbon emissions.

18.     Emissions associated with any potential redevelopment can be reduced through development standards agreed through a future development agreement, application of Eke Panuku’s Homestar 6 policy and requirements to reduce carbon emissions in commercial developments.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     Council departments and CCOs have been engaged by Eke Panuku through the development of the Unlock Old Papatoetoe HLPP. Engagement is ongoing.  The properties presented in this report are not required to be retained by Auckland Council for its service purposes or by AT for its transport and infrastructure purposes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     The Otara-Papatoetoe Local Board has had an important role in the Unlock Old Papatoetoe HLPP. Engagement with the board has been ongoing since the approval of the HLPP. Monthly workshops are held with the board. 

21.     At a workshop held in February 2021, the master plan for Old Papatoetoe was agreed with the board.  The master plan includes utilising the subject properties for urban renewal purposes. The board provided feedback that it was in support of the master plan and the proposed disposal of the subject properties.

22.     Community consultation was held on the master plan in August 2021. This provided the community with information about what is proposed while asking what they would like Eke Panuku to consider adding or amending in the plan (focusing mostly on the community spaces). Early conversations in workshops identified thoughts around the need to straighten the end of Kolmar Road where it connects with St George Street and Wallace Road. Commentary around housing was also raised and included a mix of views on demand, quality of design and height. The results of the master plan consultation is currently being compiled and further analysis will be provided to the board when complete.

23.     This report provides the board with an opportunity to formalise its views regarding the proposed disposal of these four properties.

Tauākī whakaaweawe Māori

Māori impact statement

24.     Twelve Tāmaki Makaurau Mana whenua iwi and hapū have interests in the broader Old Papatoetoe area. Eke Panuku engagement with mana whenua through the Unlock Old Papatoetoe mana whenua project working group has been ongoing since 2016.

25.     In the event these properties are approved for divestment, all iwi entities will be advised of the decision.

Ngā ritenga ā-pūtea

Financial implications

26.     As the subject properties are located within the Unlock Old Papatoetoe boundaries, if approved for disposal, the sales proceeds will contribute towards projects identified in Eke Panuku’s Transform and Unlock priority location programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     There is a risk that the revocation of the reserve status of the subject part of 27 St George Street, Papatoetoe may not be approved following completion of the reserve revocation process.  Eke Panuku will ensure a robust process is followed. Should any objections be received to the proposed reserve revocation, it will seek to have independent commissioners appointed to consider any objections.

28.     As 12Z Wallace Road, Papatoetoe is legal road, there is a risk that the road stopping may not be able to be completed.  Eke Panuku will work closely with AT to progress this and ameliorate any potential issues.

Ngā koringa ā-muri

Next steps

29.     Eke Panuku will report to the Finance and Performance Committee on the proposed divestment of the subject properties for urban renewal purposes.

30.     The terms and conditions of the proposed disposals will include confirmed development outcomes to be achieved and associated timeframes and will be approved under appropriate financial delegation.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Property Images

41

b

Property Summary

45

     

Ngā kaihaina

Signatories

Author

Anthony Lewis - Senior Advisor, Portfolio Review, Eke Panuku Development Auckland

Authorisers

Letitia Edwards – Head of Strategic Asset Optimisation, Eke Panuku Development Auckland

Richard Davison – Priority Location Director - South, Eke Panuku Development Auckland

Manoj Ragupathy - Local Area Manager

 


Ōtara-Papatoetoe Local Board

21 September 2021

 

 

PDF Creator

PDF Creator

PDF Creator


Ōtara-Papatoetoe Local Board

21 September 2021

 

 

PDF Creator


Ōtara-Papatoetoe Local Board

21 September 2021

 

 

Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi

File No.: CP2021/13791

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board feedback on the draft Business Improvement District (BID) Policy (2021) and supporting documents.

Whakarāpopototanga matua

Executive summary

2.       The BID Team has implemented a review of the Business Improvement District (BID) Policy (2016) Kaupapa Here ā-Rohe Whakapiki Pakihi and supporting documents, as advised in the memo to local board members dated 23 April 2021. The memo can be found on the Auckland Council website, InfoCouncil.

3.       The review sought informal and formal feedback from local boards, BID-operating business associations, non-BID business associations, council-controlled organisations (CCOs), council departments and other external stakeholders.

4.       The review has focused on strengthening those parts of the policy relating to issue resolution and, following local board feedback, the financial sustainability of BID programmes.

5.       The review also focused on elected member needs and identifying any political risks and mitigations.

6.       The draft BID Policy (2021) has been discussed with the Finance and Performance committee at a workshop on 18 August 2021. Feedback received has been incorporated into this version of the BID Policy (2021) and supporting documents.

7.       Staff are now seeking formal feedback from local boards on the draft BID Policy (2021) provided as Attachment A.

8.       Following formal feedback received from local boards, BID-operating business associations, non-BID business associations, CCOs, council departments and other external stakeholders, the final version of the BID Policy (2021) and support documents will be presented to the Finance and Performance Committee for adoption on 9 December 2021.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      provide formal feedback on the draft Business Improvement District Policy (2021) and supporting documents by 1 October 2021.

Horopaki

Context

Overview of the Auckland BID programme

9.       BID-operating business associations are membership-based organisations independent of Auckland Council. The draft BID Policy (2021) supports the independent nature of the BID-operating business associations. They are responsible for the BID programme delivery, its success, and are accountable to BID members/BID affiliates.

10.     Local boards have the primary relationship with BID-operating business associations in their area:

·        Local boards and business associations have a vested interest in a particular place and share similar goals. Working collaboratively achieves greater outcomes.

·        Local boards have significant allocated decision-making responsibility for BID programme establishments, amending existing BID programmes, BID boundary changes, continuation/discontinuation and issue resolution.

11.     Auckland Council requires BID-operating business associations to fully comply with the Business Improvement District (BID) Policy (Kaupapa Hereā-Rohe Whakapiki Pakihi) (refer Attachment A).

12.     The BID policy sets out the process for:

·        establishing, continuing/discontinuing BID programmes

·        changes to the BID programme boundary area/map

·        changes to the BID targeted rating mechanism

·        issue resolution

·        key stakeholder roles and responsibilities.

13.     The BID policy includes the engagement and reporting requirements for BID-operating business associations to ensure all BID members/BID affiliates have access to the relevant BID programme information. BID-operating business associations must use their Annual General Meeting (AGM) process to obtain formal member approval for the BID programme delivery, budget, and to confirm their BID targeted rate grant amount for the following financial year.

14.     The BID policy describes the balance between the independence of the BID-operating business association and the accountability role council has for monies collected as a public sector organisation. This balance is necessary to sustain public trust and confidence with the Auckland Council BID programme. 

The review

15.     Commencing April 2021, the review of the current policy began with communicating with local boards and all stakeholders involved in the management and operation of BID programmes across Tāmaki Makaurau. This included both BID-operating and non-BID business associations, council departments and interested parties. The process to date has included informal feedback and comments on the current policy.

16.     The review process focused on strengthening parts of the policy (and updating supporting documents) relating to issue resolution and, following local board feedback, financial sustainability of BID programmes.

17.     The review has also provided the opportunity to clarify the documentation between Auckland Council (collecting the BID targeted rate and the funder) and the BID-operating business association relating to the BID Programme Agreement (2016) document.

Tātaritanga me ngā tohutohu

Analysis and advice

Rationale for the review

18.     The primary objective for reviewing the current 2016 policy is a focus on the issue resolution sections. Experience in this space over the last five years has illustrated gaps in the usefulness of the current policy to address and resolve issues in a timely manner.

19.     The review provided an opportunity to update parts of the policy relating to Auckland Council changes in operation, current business practices and where the advancement of technology has contributed to how business is done, for example, online meetings.

20.     There was also an early opportunity to capture informal feedback from local boards and BID-operating business associations.

21.     The information and informal feedback collected in May, June and July of this year has been incorporated into the draft BID Policy 2021 and supporting documents (Attachments A, B and C). A summary of the BID Policy (2021) requirements is provided with this report (Attachment D).

22.     BID programmes are operated by independent business associations, and their programmes and services are provided according to their members’ stated priorities. In recognition of their independent status, the BID policy does not prescribe standards for programme effectiveness. That is a matter for business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

Participants in the review

23.     In addition to local boards, there are a range of stakeholders involved in BID programmes, both internal and external to Auckland Council. The BID team set a programme of informal engagement, outlined in Table 1 below:

Table 1 – Key engagement activity

Stakeholder

Engagement

Dates

BID-operating business associations

Business associations without BID programmes

BID communication including newsletters and emails:

Sent to 50+ BID-operating business associations and other interested parties

March, April, May, June and July 2021

Three network meetings

May, June and July 2021

An average attendance exceeded 20+ BID-operating business associations

Four special workshops - topics included: issue resolution, conflict of interest and developing a board charter

June and July 2021

An average of 23+ BID programmes were represented at each workshop.

Local boards

18 local board workshop presentations

June and July 2021

Introduction memo and BID policy review information

Three special topic workshops - topics included: issue resolution, conflict of interest and developing a board charter

June and July 2021

An average of 16 local board elected members attended each workshop

Local Board Services Department Lead team

Presentation and information feedback received

Presentation on 18 June 2021

Finance and Performance Committee

Memo on BID policy review project

April 2021

Council departments including:

·    Legal Services

·    Connected Communities

·    Ngā Mātārae

·    Risk and Assurance

·    Finance and Policy

·    Local Board Services

Regular meetings, engagement and feedback

May, June, and July 2021

Independent polling agent

 

Engagement and feedback regarding the ballot/polling process

June 2021

Finance and Performance Committee workshop

The draft BID Policy (2021) V1 and support documents were presented and feedback received

18 August 2021

24.     The process to undertake the review of the current policy (2016) takes place from February 2021 to June 2022. Progress to date is set out in Table 2 below:

Table 2 - Progress to date

Date

Progress

2021

Feb/March

·    Project planning, stakeholder communications

April to July

·    Directed consultation with local boards and stakeholders on the current BID policy and identified themes

  issue resolution

  conflicts of interest

  board charter development

May/June

·    Cross council, external engagement and feedback

June/July

·    Draft BID Policy (2021) and supporting documents created

August 18

·    Finance and Performance Committee workshop

August/September

·    Distribution of draft BID Policy (2021) for formal feedback

Informal local board feedback

25.     Discussions with local boards during workshops centred around:

·        issue resolution – how to do this fairly and in a timely manner

·        operational issues – relating to management and governance of BID-operating business associations

·        opportunities for collaboration and cost savings between BIDs

·        elected members involvement with BID-operating business associations

·        growth opportunities for BID-operating business associations

·        continued dependence on local board funding.

Seeking local board formal feedback on the draft BID Policy (2021) and support documents

26.     Local boards are now being asked to provide formal feedback on a revised draft policy (2021) and support documents (Attachments A, B and C). Local boards are encouraged to engage with BID-operating business associations in their local board area (where relevant/possible) to help to inform this feedback process. 

27.     Any feedback from local boards will help the further development of BID Policy (2021). It would be, however, particularly useful to get local board views on proposed changes set out in Tables 3 and 4 below.

28.     Feedback from local boards, external stakeholders and any further feedback from BID-operating business associations will be reviewed by staff and this will help inform the final version of the policy. Formal feedback can be sent to bids@aucklandcouncil.govt.nz.

Draft BID Policy (2021) and support documents

29.     Once the BID Policy 2021 is approved, other support material will be made available on the BID Auckland Council website www.bid.aucklandcouncil.govt.nz and include:

·        BID-operating business association constitution (template 2021)

·        BID-operating executive committee board charter (template 2021)

·        individual BID programme area maps

·        BID affiliate/BID business association membership qualification diagram

·        local board BID representative position description

·        template documents, including:

o   AGM agenda

o   AGM minutes

o   BID programme income and expenditure budget (for BID grant of $120,000).

Summary of changes made to the draft BID Policy (2021) and support documents

30.     The key proposed changes incorporated into the draft BID Policy (2021) are set out in Table 3:

Table 3 - Key changes made to the draft BID Policy (2021) and support documents

Key change from current policy

Description

Note

2021 section, page

Issue resolution

 

Improving the ability to resolve issues with a clear process in a timely manner

An issue is identified as non- compliance with the BID policy

3.5, Requirement 24

BID Programme Funding Agreement (2021) Attachment B

Replaced BID Programme Agreement (2016)

Clarifies the relationship between the parties

3.1, Requirement 18

Size and scale of BID programmes

Minimum BID targeted rate grant $120,000

No change from 2016

Minimum BID targeted rate grant $120,000 remains

A new requirement for legacy BID programmes (11 in total) that currently receive less than $120,000pa to increase their targeted rate up to that amount over the next five years

A variety of options are suggested to achieve this

This requirement is a result of local board feedback on concerns to continually fund non-financially sustainable BID programmes

 

1.4, Requirement 3 and 4

Exceptional or unexpected circumstances

Council may, at its discretion, depart from the requirement set out in section 2.4 (25% of total voting forms must be returned for the ballot to be valid

Council will consider evidence of support to date, what is fair and any impact from amending the voting threshold mandate

 

3.4.2

BID operating business association constitution (template 2016)

This supporting document was included as part of the current policy and now removed from the BID Policy (2021)

This allows the business association to amend their constitution to suit their local needs, on the basis it’s not inconsistent with the BID policy

A template document is provided on the www.bid.auckland.govt.nz website

1.1, 2.3.2 Requirement 12

BID operating executive committee board charter (template 2016)

This supporting document was included as part of the current policy and now removed from the BID Policy (2021)

This allows the business association to amend their board charter to suit their local needs, on the basis it’s not inconsistent with the BID policy

A template document is provided on the www.bid.auckland.govt.nz website

1.1, 2.3.2 Requirement 12

31.     Minor changes made to the draft BID Policy (2021) are set out in Table 4 below:

Table 4 - Minor changes made to the draft BID Policy (2021) and support documents

Minor changes to current policy

Description

Note

2021 section, page

Other council funding

 

Organisational view on risk regarding BID-operating business association receiving other council funding

The draft BID policy acknowledges other council funding grants allocated to BID-operating business associations

2.3.4, Requirement 16

Local boards – other roles

 

Updated

Refer to elected member conflicts of interest policy

A link to these documents can be found here

2.5.3

BID Annual Accountability Report (2021) Attachment C

Name change from BID Annual Accountability Agreement (2016)

To include BID targeted rate grant amount and copy of AGM resolution

3.2, Requirement 22, Table 2, item 9

Audit – provision for a review audit or full audit

Recognition of increased risk and increased reporting requirement based on the amount of targeted rate received

Set as a sliding scale

BID targeted rate grants less than $200,000pa must commission a review audit

BID targeted rate grants more than $200,000pa must commission a full audit

3.2, Requirement 23, Table 2, item 4

Rating mechanism - flat rate

Lifted the maximum flat rate amount from $500 to $900 per rateable property

To provide more flexibility for BID-operating business associations when considering BID programme budgets and the impact of BID targeted rates on ratepayers

3.1.2

Tauākī whakaaweawe āhuarangi

Climate impact statement

32.     The BID Policy (2021) focuses on the governance and accountability for BID-operating business associations. Individually the BID programme, through targeted rate-funding, can focus on advocacy and activities.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33.     Formal feedback will be sought from other council teams including CCOs and those who work and have an interested in the BID programme and business community space.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34.     Local boards have engaged with the review of the BID Policy (2016) and their informal feedback has been incorporated into the draft BID Policy (2021) and support documents. Table 1 outlines local board engagement to date.

Tauākī whakaaweawe Māori

Māori impact statement

35.     Officers are working with Auckland Council’s Ngā Mātārae Unit to ensure that the BID Policy (2021) aligns with the Auckland Council Māori Responsiveness Framework. 

Ngā ritenga ā-pūtea

Financial implications

36.     There are no financial implications for local boards under the draft BID Policy (2021).

37.     Targeted rates for BID-operating business associations are raised directly from commercial ratepayers in the district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the association every quarter.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38.     There are no direct financial risks to the local board or the council that could result from the draft BID Policy (2021) and supporting documents.

39.     The policy describes the balance between the independence of the BID-operating business association and the accountability for monies collected by a public sector organisation.

40.     The draft BID Policy (2021) and support documents set out the requirements and obligations for BID-operating business associations and are intended to help minimise the potential for business associations to misuse BID targeted rate funds by requiring each BID to plan for their intended use, report on its activities to its members, and to undertake and meet all requirements set out in the policy.

Ngā koringa ā-muri

Next steps

41.     Following formal feedback received from local boards, CCOs, BID-operating business associations, non-BID business associations, council departments, other external stakeholders and those with an interest in BID programmes, the final BID Policy (2021) and support documents will be updated and the steps outlined in Table 5 below will be completed by the BID team:

Table 5 - Progress to completion

Date

Progress

2021

August

·    Draft BID Policy (2021) and support documents updated to post Finance and Performance Committee workshop feedback

Mid-August to 1 October

·    Draft BID Policy (2021) and support documents distributed to local boards, BID-operating business associations, council departments, CCOs and other stakeholders for formal feedback

·    Update www.bid.aucklandcouncil.govt.nz website with feedback link

·    Feedback open 24 August to 1 October

October

·    Update draft BID Policy (2021) and supporting documents incorporating formal feedback

9 December

·    Presentation of final version of BID Policy (2021) and support documents to Finance and Performance Committee meeting

2022

January/February

·    Post Finance and Performance approval actions, communications with local boards, BID-operating business associations, all stakeholders, and update www.bid.aucklandcouncil.govt.nz website

March to June

·    BID Policy (2021) communication, support and advice

·    The BID team will provide assistance to the 50 BID-operating business associations to comply with the BID Policy (2021), including guidance with aligning their individual constitutions and governance documents to meet the timing of their 2022 AGM timeframes

42.     The BID Policy (2021), if approved by the Finance and Performance Committee in December 2021, would become operational on 1 July 2022. 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft BID Policy (2021)

57

b

BID Funding Agreement

79

c

BID Annual Accountability Report

91

d

Draft BID Policy requirements

93

     

Ngā kaihaina

Signatories

Author

Claire Siddens - Principal Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Louise Mason – General Manager Local Board Services

Manoj Ragupathy - Local Area Manager

 


Ōtara-Papatoetoe Local Board

21 September 2021

 

 

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Ōtara-Papatoetoe Local Board

21 September 2021

 

 

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Ōtara-Papatoetoe Local Board

21 September 2021

 

 

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21 September 2021

 

 

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Ōtara-Papatoetoe Local Board

21 September 2021

 

 

Tāmaki Tauawhi Kaumātua - Age-friendly Auckland Action Plan

File No.: CP2021/13793

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek support for the draft Tāmaki Tauawhi Kaumātua -Age-friendly Auckland Action Plan.

Whakarāpopototanga matua

Executive summary

2.       The number and diversity of older Aucklanders is growing, and this creates challenges and opportunities for improving the age-friendliness of our environment, infrastructure, and services now and in the future.

3.       Older people experience barriers to participation across all areas of life.

4.       The draft Tāmaki Tauawhi Kaumātua Action Plan (Action Plan) is our commitment to supporting older Aucklanders to participate fully in their communities and is provided as Attachment A.

5.       It is a region-wide, cross-sector plan that commits the council, council-controlled organisations (CCOs) and sector partners to improve outcomes for older Aucklanders through the delivery of tangible and meaningful short, medium and long-term actions. 

6.       To develop the Action Plan, staff listened to over 3,000 Aucklanders who shared their thoughts on what is needed to improve the age-friendliness of Tāmaki Makaurau/Auckland. Previous research and community engagement results are provided in Attachments B and C.

7.       Engagement with kaumātua and whānau to hear what is important to Māori led to the development of our unique Age-Friendly Tāmaki Makaurau Framework. The Framework combines the WHO domains with Te Ao Māori concepts and reflects the bicultural identity of Aotearoa and the diversity of Tāmaki Makaurau.

8.       Many activities within the plan will benefit people of all ages and what we do now to improve older Aucklander’s accessibility and quality of life will also benefit future generations.

9.       The Action Plan is constrained by actions needing to be delivered within existing resources, or as and when new funding can be secured. Greater or quicker impact could be possible in the future if budget is not such a limitation.

10.     By working together council and cross-sector partners can, however, leverage resources to achieve greater collective impact and prioritise efforts to where it is needed most.

11.     Over time the plan will help create an age-friendly lens that becomes embedded in the way council and partners design and deliver services and infrastructure. This will result in ongoing and incremental change that makes a tangible impact on the lives of older people.

12.     Community engagement on the draft Action Plan is underway and will be completed in September 2021.  

13.     The final Action Plan will be reported to the Parks, Arts, Community and Events Committee for adoption in November 2021.

14.     The adopted Action Plan will enable Tāmaki Makaurau / Auckland to join the World Health Organisation’s (WHO) Global Network of Age-friendly Cities and Communities.

 

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      support the draft Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan provided as Attachment A.

Horopaki

Context

15.     Auckland Council has a strong interest in the wellbeing of older people, because:

·   Tāmaki Makaurau / Auckland is home to New Zealand’s largest population of older people[1] - this number will more than double between 2018 and 2043

·   of the current 65+ population, most are well-placed but some face hardship and this will increase[2] 

·   diversity in life stage, needs and abilities, culture, language, living situation and financial stability affect how older people contribute and participate in the community.

16.     In view of this, in July 2018 Auckland Council’s Environment and Community Committee resolved to become an Age-friendly City and seek membership to the World Health Organisation’s Global Network of Age-friendly Cities and Communities (ENV/2018/88).

17.     The network includes cities that are committed to supporting each other and creating inclusive and accessible environments for all people to enjoy. It identifies eight interconnected domains of urban life that contribute to improving the wellbeing and participation of older people.

18.     To obtain membership to the network, council has led a process to develop a region-wide cross-sector Action Plan that will deliver over 80 actions to improve the age-friendliness of Tāmaki Makaurau / Auckland. 

19.     To develop the Action Plan, staff listened to over 3,000 Aucklanders who shared their thoughts on what is needed to improve the age-friendliness of Tāmaki Makaurau / Auckland.

20.     The Action Plan has been created to ensure infrastructure, activities and services are developed or adapted to respond to the diverse needs of Auckland’s growing and increasingly more diverse ageing population.

Tātaritanga me ngā tohutohu

Analysis and advice

The problem/opportunity

21.     Tāmaki Makaurau / Auckland’s older population is growing faster than any other age-group and faces challenges and barriers to participation across all areas of life.

22.     Our older people are taonga, and deserve to live full, meaningful lives where they can participate and are valued for the contribution they make to our communities. 

Our services and infrastructure need to respond and adapt to older peoples’ diverse needs

23.     Tāmaki Makaurau / Auckland’s growing and increasingly diverse ageing population means we need short-term as well as longer-term, system-level solutions to ensure older people can actively participate in their communities now and in the future.

24.     The burden on the environment, infrastructure and on services such as healthcare will expand exponentially as the older population grows to a projected 432,800 Aucklanders by 2043. To enable older people to live active and full lives in Tāmaki Makaurau, we need to ensure infrastructure, activities and services are developed or adapted to respond to their diverse needs.

Older Aucklanders told us they face challenges related to accessibility across all areas including public space, buildings, transport, and housing options

25.     Older people told us they need:

Older Aucklanders can find it difficult to access information and to keep up to date with technology

26.     Older people told us they need:

Older people can feel invisible, disconnected, and discouraged from taking an active role in their community

27.     Older people told us they need:

Our response to the problem/opportunity

28.     The development of Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan provided in Attachment A.

29.     This is a cross-sector action plan that responds to the diverse needs and aspirations of older Aucklanders to improve their wellbeing and quality of life; and to make Tāmaki Makaurau/Auckland a more age-friendly region.

Strengths

A cross-sector action plan will deliver collective impact in an innovative, sustainable, and equitable way

30.     Auckland Council has worked with a range of organisations and communities who are active in advancing the wellbeing of older Aucklanders including:

·   nineteen organisations with different specialities, such as health, recreation, and housing

·   regional and local organisations, ensuring a breadth of reach across communities.

31.     Together we identified and developed actions that will address the challenges and opportunities raised by older Aucklanders. This approach:

·   enables collaboration between the council, aged-sector organisations, and communities

·   creates opportunities to leverage resources and deliver greater collective impact over time.

·   develops an action platform for organisations to build upon

·   encourages interest and participation from other organisations to be part of delivery

·   recognises that improving the age-friendliness of Tāmaki Makaurau / Auckland relies on many different groups and agencies playing their part

·   ensures the delivery of actions that have impact for older Aucklanders of all ethnicities, abilities, and beliefs.

32.     It is anticipated that having a shared vision for an age-friendly Tāmaki Makaurau will continue to build momentum within the organisations who are responsible for delivering actions.

33.     The intent is that over time an age-friendly lens will become embedded in the way council and partners design and develop services and infrastructure across the region.

34.     The result of this will be ongoing action and incremental change that makes a tangible impact on the lives of older people.

The Action Plan includes a mixture of over 80 new and existing actions

35.     Impact will be delivered through a mix of short, medium, and long-term actions. They are spread across all ten domains, but not equally.

36.     Some domains have more actions than others, for example the Housing Domain has fewer actions than the Respect and Social Inclusion Domain. This is because some things, such as refurbishing Haumaru Housing units take time and money to implement whereas supporting community-led social activities can use existing resource or may build upon activities that are already happening.

37.     Council’s actions are primarily focused in the areas where most council services are provided. These are:

·   Te Taiao; council maintains outdoor spaces and facilities for the community,

·   Respect and Social Inclusion; council hosts region-wide and local community events and activities that foster belonging and inclusion for diverse Aucklanders, and

·   Communication and Information; council informs communities about what is happening and offers support through libraries and community centres.

It has a unique Age-Friendly Tāmaki Makaurau Framework to reflect our bicultural foundations 

38.     Staff developed the Age-friendly Tāmaki Makaurau Framework in response to feedback from kaumātua.

39.     The framework provides a holistic way to frame the plan that integrates the WHO domains with Te Whare Tapa Whā- a Māori wellbeing framework - and Te Ao Māori values.

40.     It includes two additional domains and expanded another:

·   Culture and Diversity and Kaumātua and Kuia domains were added to reflect Tāmaki Makaurau / Auckland’s diversity and bicultural foundations.

·   The WHO Domain of Outdoor Spaces and Buildings was expanded to become Te Taiao, representing the natural and built environment.

41.     The framework is unique to Tāmaki Makaurau. It ensures the actions within the plan are meaningful, achievable, and impactful for older Aucklanders.

42.     The framework will continue to be used to guide how we collectively improve and evaluate the age-friendliness of Tāmaki Makaurau / Auckland.

The Action Plan will have a wider community and intergenerational impact

43.     The actions within the plan will benefit older people and others in the community now and, in the future. For example, ensuring all buses are accessible will benefit small tamariki (children) and disabled community members.

44.     Many activities within the plan benefit people of all ages and stages and what we do now to improve older Aucklander’s accessibility and quality of life will also benefit future generations.

Diagram

Description automatically generated

Constraints and limitations 

It will take time to see the full, long-term impacts of the Action Plan

45.     The Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan will deliver impact but that will happen over time.

46.     Some actions are small and local and will not have significant or regional impact. However, there is opportunity for these local activities to be expanded as the age-friendly vision and plan gains traction.

47.     Some actions will be delivered immediately or are in progress, others will take time. For instance, making roads, buildings and parks more accessible will be achieved over time, subject to the roll-out of relevant capital works and renewal programmes.  

Council, CCOs and partner organisations are constrained by the financial impact of COVID-19 and operating within existing budget and resources

48.     The Action Plan has been developed on the basis that everyone is operating in a constrained financial environment and actions will be delivered within existing resources.

49.     The current assumption is that:

·   no additional budget will be available

·   where new funding is required, it will need to be reprioritised from elsewhere, secured through grants, or considered through budget-setting processes.

50.     Consequently, the first one to five years of the action plan focus on existing or new actions that are easier and more affordable to carry out within existing budgets.

51.     There is potential for this to change as the Action Plan evolves and if more funding becomes available in the medium to long term (5-10 years).

Success relies on cooperation, ongoing commitment, and resources to support collaboration

52.     The Action Plan relies on the dedication and commitment of council and partner organisations working together to improve the age-friendliness of Tāmaki Makaurau / Auckland:

·   many of the partner organisations are community-led with limited capacity and dependant on ongoing public funding

·   larger entities and agencies (including government and council departments) may have competing priorities

·   success is dependent on all parties continuing to prioritise age-friendly outcomes and delivering the actions they have developed.

53.     Resources will also be needed to support sector collaboration. It will take time and effort to facilitate organisations working together and supporting each other to build an age-friendly Tāmaki Makaurau. 

54.     As part of council’s commitment to the plan, council staff will play a key backbone role in keeping the Action Plan alive, bringing partners together, and monitoring implementation and impact.    

Community views

55.     Staff undertook extensive community engagement in 2019-2020 to ensure the voices of diverse older Aucklanders were at heart of the plan. We developed surveys, held workshops across the region, hui with kaumātua and had one-on-one interviews with rainbow community members.

56.     Targeted engagement was facilitated by Age Concern, Toa Pacific, New Zealand Indian Senior Citizens Association, Hindu Elders Foundation Inc and The Selwyn Foundation to ensure we heard the diverse voices of older Aucklanders.

57.     Over 3,000 people shared their vision for an Age-friendly Auckland and told council what actions they think will support older people to live full, active and healthy lives. The results of previous research and community engagement is provided as Attachments B and C.


 

Tauākī whakaaweawe āhuarangi

Climate impact statement

58.     During our engagement we heard, particularly from kaumātua, that environmental wellbeing was missing from the WHO framework. The wellbeing of the natural environment is important to our own wellbeing, and we have a role in looking after our environment in all its forms.

59.     In response, we have expanded the existing WHO Domain Outdoor Spaces and Buildings to include Te Taiao (the natural environment), to recognise that the environment’s wellbeing and our own are connected.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

60.     This Action Plan includes actions developed with CCOs including Auckland Transport.

61.     The Seniors Advisory Panel acted as kaitiaki throughout the process, providing advice, guidance and feedback and contributing to workshops and action planning sessions.

62.     The Seniors Advisory Panel will continue to provide support and guidance on the Action Plan as it is delivered.

63.     Auckland Council, Seniors Advisory Panel and CCOs are aware of the impacts of the Action Plan and their role in implementation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

64.     Local boards have a strong interest in the wellbeing of older people. All local boards have outcomes that foster social inclusion and participation among their residents, and many have age-friendly specific goals and actions.

65.     Community engagement was held at locations across the region in 2019-2020, from Warkworth to Pukekohe.

66.     Two reports were produced on the findings, the Age-friendly Tāmaki Makaurau Report (Attachment B) and the Community Engagement Findings Report (Attachment C). These were shared with elected members, stakeholders, and the community.

67.     Staff attended local board workshops in August and September 2021 to share the draft Action Plan.

Tauākī whakaaweawe Māori

Māori impact statement

68.     The Action Plan is relevant to Māori as tangata whenua and kaitiaki of the sky, land and sea and supports the Māori Identity and Wellbeing outcome within the Auckland Plan 2050.

69.     In the 2018 Census older Māori made up over four per cent of the Tāmaki Makaurau / Auckland over-65 population.

70.     Older Māori have lower levels of equity, income and rely heavily on superannuation. Actions that are focused on kaumātua delivered by Māori organisations and others will make a positive impact on wellbeing.

71.     The involvement of kaumātua, whānau and organisations has been influential on the design of the Framework, work on implementation; and ensuring this is a living document.

Engagement to better understand the needs of kaumātua and Te Ao Māori

72.     To ensure the Action Plan is relevant and effective for kaumātua, mana whenua and mataawaka were invited to a dedicated hui in February 2020. The hui was organised in partnership with Te Kōtahi a Tāmaki and hosted at Manurewa Marae.

 

Recognition of tangata whenua, hauora Māori concepts and Te Tiriti o Waitangi are important to kaumātua

73.     Kaumātua also told us:

·   Importance of building and marae accessibility – safety of our kaumatua.

·   Utilising marae more e.g., events, programmes, line dancing, tai chi, learning Te Reo.

·   Age-appropriate housing design.

·   More disability parking.

·   More Te Reo visible everywhere.

·   Environmental recognition – care for Papatūānuku and te taiao incorporated into plan.

·   Sport and recreation options available for older people and open areas for activities.

·   Affordable digital communication.

74.     Te ao Māori values from the Independent Māori Statutory Board’s (IMSB) Māori Plan for Tāmaki Makaurau are also imbedded in the Framework:

·   Whanaungatanga (Develop Vibrant Communities), in relation to the different opportunities to engage and participate in their own and other cultures.

·   Rangatiratanga (Enhance Leadership and Participation), in relation to the activities under Respect and Social Inclusion.

·   Manaakitanga (Improve Quality of Life), in relation to the Action Plan’s outcome of improving the hauora of older Aucklanders.

·   Wairuatanga (promoting distinctive identity), in relation to valuing and protecting Māori heritage and Taonga Māori.

·   Kaitiakitanga (ensuring sustainable futures), in relation to protecting Te Taiao now and in the future.

75.     These values underpin the way people and organisations will work together to deliver this plan with, and for, our communities.

76.     The Action Plan supports the IMSB’s Schedule of Issues of Significance 2021 by addressing social, cultural, environmental and wellbeing for Māori in Tāmaki Makaurau.

77.     The Age-friendly Tāmaki Makaurau Framework incorporates the WHO framework, Te Whare Tapa Whā and te ao Māori. The unique Framework contributes to the awareness, education and understanding of Māori perspectives. 

78.     Mana whenua and mataawaka will have an opportunity to provide further feedback during public engagement on the Action Plan.

Ngā ritenga ā-pūtea

Financial implications

79.     The Action Plan has been designed to be delivered within the existing budgets and resources of council, CCOs and sector partners.

80.     Where additional investment is desired by Auckland Council to implement new or joint actions this will need be considered through Long-term Plan or Annual Plan processes.

81.     There are no financial implications to the local board for any decisions to support the Action Plan.


 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Risk

Mitigation

Adoption of a new plan may create expectations that there will be additional budget to support age-friendly outputs.

All public-facing communications and guidance about the new plan will reference that actions will be funded from existing budgets. Where new funding is required, this will be sought through grants and processes such as the long-term plan.

Ngā koringa ā-muri

Next steps

82.     Public engagement for the Action Plan is expected to be completed by the end of September 2021.

83.     A summary of all feedback, including from local boards, and a final Action Plan will be reported for adoption by the Parks, Arts, Community and Events Committee in November 2021.

84.     Following adoption of the Action Plan, staff will seek membership to the WHO network.

85.     An annual progress report will provide details on the impact and success of our actions. This will include an update on the delivery of actions against the identified measures of success, high-level wellbeing indicators and examples of good and promising practice. This will be presented to the Governing Body, the WHO and shared with all organisations supporting delivery. 

86.     The Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan will be reviewed every five years.

87.     Baseline research was carried out in 2017 - The Older Aucklanders: A Quality of Life Status Report. The research is across the domains that contribute to quality of life and wellbeing. This research is being conducted this year and will be carried out every five years to help monitor progress and guide the development of future actions.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Tāmaki Tauawhi Kaumātua - Age-Friendly Tāmaki Makaurau (draft) (Under Separate Cover)

 

b

Age-friendly Tāmaki Makaurau Report (Under Separate Cover)

 

c

Community Engagement Finding Report (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Cleo Matthews - Policy Analyst

Authorisers

Kataraina Maki – General Manager - Community & Social Policy

Louise Mason – General Manager Local Board Services

Manoj Ragupathy - Local Area Manager

 


Ōtara-Papatoetoe Local Board

21 September 2021

 

 

Local board feedback on the kerbside refuse charging mechanism policy

File No.: CP2021/13794

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek formal feedback from local boards on the kerbside refuse charging model policy review.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council is currently committed to expanding the pay-as-you-throw (PAYT) funding model for kerbside refuse collection across the Auckland region. This reflects the policy within our Waste Management and Minimisation Plan 2018 to provide consistent waste services across the region.

3.       This would involve moving the legacy Auckland City Council and Manukau City Council areas away from a rates-funded service to a PAYT funding model.

4.       Before we make this shift, Waste Solutions is reviewing the evidence to support the decision to move these areas to a PAYT model to assess whether PAYT is still the best solution for achieving the objectives of the Waste Management and Minimisation Plan.

5.       Evidence gathered so far is being assessed against three options:

·   all areas pay-as-you-throw (PAYT)

·   keeping a hybrid model (currently, 55 per cent of the region’s refuse collection is rates-funded, 45 per cent PAYT)

·   all areas rates-funded.

6.       The options will have a different impact on each local board area, depending on the current service charging mechanism relative to the proposed service change (Attachment A).

7.       A memo was circulated to all local boards on 23 July 2021 (Attachment B) outlining initial conclusions reached through the analysis of evidence gathered to date. This was used as a basis for discussion with local boards at workshops throughout August 2021 to understand their views on the risks and impacts of the potential options within their respective areas.

8.       This report seeks formal feedback from local boards, using the template in Attachment C as a guide, to inform the recommendation that staff will present to the Environment and Climate Change Committee on 14 October 2021.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      provide feedback on the kerbside refuse charging model policy review.

Horopaki

Context

9.       The 2012 Waste Management and Minimisation Plan (WMMP) made provision to move all Auckland households towards a user-pays charging system for refuse collection, known in Auckland as pay-as-you-throw (PAYT). This transition to a consistent regional PAYT refuse service (weekly, changing to fortnightly over time) was confirmed in WMMP 2018.

 

10.     The decision was based on:

·   best evidence at the time that this was the most effective way to incentivise diversion from landfill and enable householders to reduce their waste costs

·   the understanding that technology would be available to enable pay-per-lift charging through radio-frequency identification (RFID) chipped bins.

11.     In legacy rates-funded areas, it was decided that the move to PAYT would take effect after the introduction of a food scraps collection service, to reduce the financial impact on households.

12.     Since then, more information has become available about the effectiveness of PAYT, particularly in the context of the other complementary services that the council has rolled out, for example regionwide recycling and the pilot food scraps service, due to be rolled out regionwide from early 2023. Prior to making the change to PAYT, Waste Solutions is reviewing the evidence base for this shift.

13.     In this review we are assessing several factors, including:

·   the potential effects of each funding model on communities

·   the potential waste minimisation impacts of each funding model

·   the expected cost to implement each funding model taking into account the changing financial circumstances of both ratepayers and council.

14.     To assist with this review, Waste Solutions commissioned independent consultants, Morrison Low, to examine the evidence currently available against the following aspects of the refuse collection service and its impact on the council, customers and the environment:

·   waste minimisation

·   cost effectiveness

·   reputation

·   technology

·   household responsibility / accountability

·   access / equity

·   downstream impacts on the collections industry

·   climate change

·   amenity

·   health and safety.

 

15.     Evidence gathered so far is being assessed against three options:

·   all areas PAYT

·   keeping a hybrid model (currently 55 per cent rates-funded, 45 per cent PAYT)

·   all areas rates-funded.

Tātaritanga me ngā tohutohu

Analysis and advice

16.     Currently, 55 per cent of Auckland households (legacy Auckland City and Manukau City) are provided with a rates-funded refuse service, with the remaining 45 per cent (legacy Franklin, Waitākere, Papakura and North Shore City Council) on a PAYT service provided by either the council or a private operator. There is no council refuse collection service in legacy Rodney, but under current policy there is a commitment to provide a PAYT service in the future. See Attachment A for a breakdown of council refuse collection services by local board area.

17.     Detailed analysis and advice were provided to local boards in a memo dated 23 July 2021 (Attachment B). This memo was marked confidential, but the need for confidentiality has now lapsed.


 

Conclusions on key issues

18.     Aotearoa/New Zealand is unique in having side-by-side competition between private and council services in the residential refuse collection market. This impacts the way PAYT operates and introduces a number of challenges not experienced overseas.

19.     Financial modelling currently indicates that PAYT is less cost-effective for the council than rates-funded solutions because of more complex systems, duplication of workloads by multiple suppliers and the council’s need to offer the service to properties across the entire region.

20.     Evidence from overseas found only a very weak link between marginal pricing changes and change in refuse quantities. This is consistent with a 2021 examination of refuse tonnages, which found no clear evidence that PAYT areas of Auckland produce less refuse per capita than rates-funded areas.

21.     The current price in Auckland does not appear to be a sufficient economic driver to motivate behaviour change in households.

22.     International evidence indicates the greatest waste minimisation is achieved through providing easy access to services that divert waste away from landfill (such as the recycling and food scraps collection services), good community education programmes, and reduced access to refuse volume to encourage use of the diversion services.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23.     Enhancing access to diversion and resource recovery, along with optimising efficiencies around collecting refuse at the kerbside, presents opportunities to mitigate greenhouse gas emissions directly, for example through the reduction of vehicle movements and diversion of organic material from landfill, and indirectly by encouraging better resource use.

24.     Therefore, considerations to take into account when assessing options include the opportunities to minimise both direct and immediate impacts on greenhouse gas emissions, for example: 

·   emissions can be mitigated where the council retains greater control over household behaviour and container size (larger customer base), to drive higher participation rates from households in the weekly food scraps service which is critical to reducing methane emissions from landfill

·   emissions can be mitigated by choosing the option that will bring efficiencies to vehicle servicing routes. This includes reducing duplication of refuse collectors operating side-by-side in the same areas of Auckland.

25.     The rates-funded option provides the opportunity to reduce total truck kilometres travelled from a sole supplier, the ability to specify the truck requirement through the procurement process and efficiencies in route design.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26.     This review is about the way in which council charges for domestic kerbside rubbish collections and so views have not been sought from the wider council family.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27.     Local boards provided feedback through the Waste Management and Minimisation Plan 2018 development process. All local boards supported the proposed WMMP. Only Devonport-Takapuna, Manurewa, Ōrākei and Papakura Local Boards expressed views on refuse charging mechanisms within their responses.

28.     Staff provided a detailed memo to all local boards on 23 July 2021, outlining the early findings of the review, acknowledging that detailed works on costs and equity were still being completed.

29.     Staff attended workshops with local boards between 29 July and 24 August 2021 to present on the key points of the review and seek views on the current refuse collection services. Informal feedback was noted during these workshops.

30.     This report seeks formal feedback from the local board using the template provided in Attachment C to inform the recommendation to the Environment and Climate Change Committee on 14 October 2021.

Tauākī whakaaweawe Māori

Māori impact statement

31.     Mana whenua and mataawaka were engaged in the development of the 2018 Waste Management and Minimisation Plan and identified priority actions for Māori.

32.     The council partners with Para Kore ki Tāmaki – a Māori-developed and implemented programme that integrates mātauranga Māori and zero waste principles and practices to support marae, Māori organisations, Kura Kaupapa Māori and Kōhanga Reo to divert significant quantities of recycling and organic waste from landfill.

33.     Staff outlined the purpose of the review and early findings to the Infrastructure and Environmental Services Mana Whenua Kaitiaki Regional Hui on 9 July 2021 and then at a Regional Projects Workshop on 20 July 2021. Members of the forum receiving the presentation raised concerns that poorer communities had fewer choices in relation to controlling their waste production. Staff acknowledged that this was recognised by Waste Solutions and that multiple approaches are needed, including advocacy to central government on phasing out hard-to-recycle plastics and the introduction of product stewardship schemes.

34.     Staff are also working with specialist community facilitators Rākau Tautoko and Waste Solutions community partners to hold targeted focus groups with Māori and Pacific communities during August and September 2021 to seek their views on different refuse collection payment mechanisms. These views will inform the recommendation to Environment and Climate Change Committee on 14 October 2021.

Ngā ritenga ā-pūtea

Financial implications

35.     In terms of cost-effectiveness, when comparing rates funded with PAYT models, the Morrison Low study concluded that the rates-funded option provides greater cost-effectiveness for the council than both the current hybrid model and the PAYT option due to economies of scale.

36.     This was based on:

·   cost: results of financial modelling commissioned by the council, using existing parameters and the weekly PAYT service, show that the cost of delivering a rates-funded service is similar, but costs the community significantly less overall when all service costs, including private collection costs, are included.

·   cost sustainability: an estimated variation in cost per pickup based on the number of customers serviced by Auckland Council which shows that the cost of operating the council service increases sharply when the council is servicing less than 30 per cent of the community. At 30 per cent, it is approximately double the cost per pickup compared to 80 per cent.

37.     Further analysis of costs is being carried out by council staff as part of this discovery phase.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38.     High level risks are outlined in Table 1. More detailed risks and mitigations will be examined as part of the development of options for Environment and Climate Change Committee throughout September.

Table 1: Kerbside refuse charging policy review high level risks and mitigations

Risk

Mitigation

The perception of unfairness in offering the same service/charge to all households: households that produce large amounts of waste are favoured under the rates-funded model, whereas households that produce less waste are favoured under the PAYT model.

Staff are investigating the cost of offering three different bin sizes (80l/120l/240l) under the rates-funded model to accommodate different households’ needs.

There is no agreement on which charging model works best for the whole of Auckland

Consideration of a hybrid model will be presented as part of the options analysis to Environment and Climate Change Committee on 14 October 2021. 

The preferred option costs council more to deliver than the current hybrid option.

Detailed costs will be provided for all three options. These will be presented at workshops with elected members and local board chairs as part of the Annual Budget 2022/23 process. This will include analysis of the cost to the community and an estimate of the cost of failing to meet Auckland’s climate change goals.

 

Ngā koringa ā-muri

Next steps

39.     Staff are currently engaging with elected members, local boards, industry and community groups, prior to developing options and recommendations to take to the Environment and Climate Change Committee for a decision on 14 October 2021.

40.     Local board feedback received by 28 September will help inform the recommendation, and will be included within the report.

41.     In addition to the above, the following studies are currently underway, or have recently concluded: 

·   radio-frequency identification (RFID) trial to show whether this service will be able to be operated at scale, with a sufficiently low error rate to be considered feasible in Auckland

·   detailed analysis of costs of all options

·   investigation of the social impacts of the three options.

42.     The results of these studies will conclude the desk-based discovery phase and will inform the final evaluation of options by Morrison Low. This final report will help to inform the recommendation that will be presented to the Environment and Climate Change Committee on 14 October 2021.

43.     If the Environment and Climate Change Committee decide to deviate from current Waste Management and Minimisation Plan policy by approving either the rates-funded or hybrid model option, the current proposal is to engage more widely on options through a special consultative procedure as part of the Annual Plan 2022/2023 process.

44.     Local boards will be consulted on the preferred option, which will include a more detailed analysis of the timings of any changes to service, during that process.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Current refuse services and impact of options by local board area

113

b

Memo Kerbside Refuse Charging Review

115

c

Template for local board feedback – refuse charging

123

     

Ngā kaihaina

Signatories

Author

Sarah Le Claire - Waste Planning Manager

Authorisers

Parul Sood - Manager Waste Planning

Barry Potter - Director Infrastructure and Environmental Services

Louise Mason – General Manager Local Board Services

Manoj Ragupathy - Local Area Manager

 


Ōtara-Papatoetoe Local Board

21 September 2021

 

 

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Ōtara-Papatoetoe Local Board

21 September 2021

 

 

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Ōtara-Papatoetoe Local Board

21 September 2021

 

 

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Ōtara-Papatoetoe Local Board

21 September 2021

 

 

Public feedback on proposal to amend the Water Supply and Wastewater Network Bylaw 2015

File No.: CP2021/13410

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board views on how the Bylaw Panel should address matters raised in public feedback to the proposed amendments to the Te Kaunihera o Tāmaki Makaurau Ture ā Rohe Whakarato Wai me te Pae Kōtuitui Wai Para / Auckland Council Water Supply and Wastewater Network Bylaw 2015, before a final decision is made.

Whakarāpopototanga matua

Executive summary

2.       To enable the local board to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, staff have summarised the feedback and provided a structure for deliberations.

3.       The proposal helps to protect the water and water networks from damage misuse and interference and assist in the provision of reliable, safe and efficient water and wastewater services in Auckland.

4.       Council received responses from 46 people and organisations at the close of feedback on 16 July 2021. All feedback is summarised into the following topics:

Topic

Description

Proposal 1

To further define the rules regarding unauthorised taking of water from the water supply network

Proposal 2

To further define the rules regarding unauthorised discharges to the wastewater network

Proposal 3

Clarification of linkages to other legislation, bylaws and other documentation

Other

Other bylaw-related matters raised in public feedback and other additional matters

5.       Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal and, if it wishes, present those views to the Bylaw Panel. Taking this approach will assist the panel and Governing Body to decide whether to adopt the proposal.

6.       There is a reputational risk that feedback from the local board area is from a limited group of people and organisations and does not reflect the views of the whole community. This report mitigates this risk by providing local boards with a summary of all public feedback.

7.       The Bylaw Panel will consider all local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body on 5 November 2021. The Governing Body will make a final decision in November 2021.


 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      receive public feedback on the proposal to amend the Te Kaunihera o Tāmaki Makaurau Ture ā Rohe Whakarato Wai me te Pae Kōtuitui Wai Para / Auckland Council Water Supply and Wastewater Network Bylaw 2015 in this agenda report

b)      provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation a) to assist the Bylaw Panel in its deliberations

c)      appoint one or more local board members to present the views in b) to the Bylaw Panel on 5 November 2021

d)      delegate authority to the local board chair to appoint replacement(s) to the persons in c) should an appointed member be unable to present to the Bylaw Panel on 5 November 2021.

Horopaki

Context

Bylaw protects the water supply and wastewater networks

8.       The Governing Body adopted the Ture ā Rohe Whakarato Wai me te Pae Kōtuitui Wai Para 2015 / Water Supply and Wastewater Network Bylaw 2015 on 25 June 2015 (resolution number GB/2015/62). This Auckland Council bylaw is administered by Watercare Services Limited.

9.       This bylaw seeks to protect the water supply and wastewater networks by:

·        requiring authorisation from Watercare to connect to or disconnect from the water supply or wastewater network and enabling Watercare to refuse connections where there is insufficient network capacity

·        ensuring appropriate standards for any new infrastructure under Watercare's control

·        protecting the quality of the water supply and prohibiting illegal use from hydrants

·        managing work near the water supply and wastewater network to protect it from damage

·        allowing for restricting the water supply to maintain enough drinking water in the event of drought or other emergency

·        managing inflows and illegal dumping of material into the wastewater network to avoid wastewater overflows.

10.     The bylaw is one part of a wider regulatory framework. Issues related to access to private property are addressed under the Local Government Act 2002 while those related to the compliance with water quality are addressed under the Health Act 1956.

11.     In addition, uniquely to Auckland, Watercare has a contractual relationship with its customers. This enables the bylaw to focus on matters relating to the impact of household and businesses’ behaviours on the public assets, while the customer contract addresses the rights and obligations for each customer’s water and wastewater connection.

Council proposed amendments to the bylaw for public feedback

12.     On 25 February 2021, the Governing Body adopted a proposal to make amendments to the Water Supply and Wastewater Network Bylaw for public consultation (resolution number GB/2021/11).

13.     The proposal arose from a statutory review of the Water and Wastewater Network Bylaw 2015 (see figure below).

14.     The proposal helps to clarify and further define the rules in the bylaw by clarifying:

·        the rules around the unauthorised taking of water from the water supply network

·        the definitions around unauthorised discharges to the wastewater network

·        linkages with other bylaws and documentation.

15.     The proposal was publicly notified for feedback from 8 June until 16 July 2021. During that period, council received feedback from 43 people and three organisations. In addition, the ‘AK Have Your Say’ webpage received 396 hits.[3]

Process to amend Water Supply and Wastewater Network Bylaw 2015

Graphical user interface, text, application, chat or text message

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The local board has an opportunity to provide views on public feedback

16.     The local board now has an opportunity to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

17.     Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 5 November 2021.

18.     The nature of the local board views is at the discretion of the local board but must remain within the scope of the proposal and public feedback. For example, the local board could:

·        indicate support for matters raised in public feedback by people from the local board area

·        recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area

19.     No public feedback was received from the Ōtara-Papatoetoe Local Board area. There was majority support for proposals 1, 2 and 3 from all people who provided feedback across the Auckland region, as outlined in the following table:


 

Support of proposal in the Auckland region

Topic

Total support from people across Auckland

1:     To further define the rules regarding unauthorised taking of water from the network

70 per cent

2:     To further define the rules regarding unauthorised discharges to the wastewater network

79 per cent

3:     Clarification of linkages to other legislation, bylaws and documentation

76 per cent

20.     The full proposal can be viewed in the link provided. Attachment A of this report contains a draft Bylaw Panel deliberations report which includes a summary of all public feedback.

Staff recommend the local board provide its views on public feedback

21.     Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback by resolution and, if it wishes, present those views to the Bylaw Panel on 5 November 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22.     There are no implications for climate change arising from decisions sought in this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     The bylaw impacts the operations of many Watercare teams in charge of the operations and the planning of water sources and water and wastewater networks. It also impacts some Auckland Council teams involved in compliance and stormwater management. Relevant staff are aware of the impacts of the proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     Local board members were invited to give feedback on the bylaw in December 2019. This included an offer by staff to present workshops to interested local boards at their meetings.

25.     Communication was received from one local board in relation to wastewater overflows, a matter unrelated to bylaw and already covered by the Resource Management Act 1991.

26.     This low interest in the bylaw review is consistent with the Auckland Council’s classification of the bylaw as ‘low impact and low interest to local boards’ under the agreed principles and processes for Local Board Involvement in Regional Policy, Plans and Bylaws 2019.

27.     An update on the findings and options stages were included in Watercare’s local board communications in June 2020.

28.     This report provides an opportunity to give local board views on how the Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

29.     The bylaw contributes to the Māori plan’s key directions and aspirations of Manaakitanga (Improve Quality of Life ‘Satisfaction with our environments and standard of living’) and Kaitiakitanga (Ensure Sustainable Futures ‘lntergenerational Reciprocity’) by ensuring the public water supply and wastewater network is future-proofed and not contaminated or damaged, which would be detrimental to the people and the natural environment.

30.     Input by mana whenua was sought at a special hui of the Mana Whenua Kaitiaki Forum in January 2020. The main concerns related to environmental issues beyond the bylaw scope, such as archaeological sites and clarifications of asset ownership and responsibilities.

31.     Staff sought input by mana whenua on the proposed options in June 2020. A meeting with the chairperson of the Mana Whenua Kaitiaki Forum confirmed his support for the direction taken and recommended a written update at the June 2020 forum to carry on the engagement.

32.     Watercare staff presented an update of the bylaw review process to the Mana Whenua Kaitiaki Forum in mid-October 2020.

33.     Those respondents who identified as Māori during the public consultation were all generally supportive of the three proposals.

Ngā ritenga ā-pūtea

Financial implications

34.     There are no financial implications arising from decisions sought in this report. Costs associated with the special consultative procedure will be met within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35.     The following risks have been identified:

If...

Then...

Mitigation

The feedback from the local board area is from a limited group of people and organisations

The feedback may not reflect the views of the whole community

This risk is mitigated by providing local boards with a summary of all public feedback

Ngā koringa ā-muri

Next steps

36.     On 5 November 2021, the Bylaw Panel will consider all formal local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body. The Governing Body will make a final decision in February 2022 (refer to the ‘Process to make the amend the Water and Wastewater Network Bylaw 2015’ diagram in the ‘Context’ section of this report).

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Bylaw Panel Deliberations Report

131

Ngā kaihaina

Signatories

Author

Sharon Danks – Operations Delivery Manager - Watercare

Authorisers

Mark Bourne – Chief Operations Officer - Watercare

Louise Mason – General Manager Local Board Services

Manoj Ragupathy - Local Area Manager

 

 


Ōtara-Papatoetoe Local Board

21 September 2021

 

 

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Ōtara-Papatoetoe Local Board

21 September 2021

 

 

Public feedback on proposal to amend the Animal Management Bylaw 2015

File No.: CP2021/13795

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board views on how the Bylaw Panel should address matters raised in public feedback to a proposal to amend Auckland Council’s bylaw and associated controls about animals before a final decision is made.

Whakarāpopototanga matua

Executive summary

2.       To enable the local board to provide its views on how the Bylaw Panel should address matters raised in public feedback to a proposal to amend the Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe / Auckland Council Animal Management Bylaw 2015 and associated controls, staff have prepared feedback summary and deliberation reports.

3.       The proposal seeks to improve the current Bylaw and controls to better minimise animal-related risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places.

4.       Council received responses from 189 people and organisations at the close of feedback on 16 July 2021. All feedback is summarised by proposal and other matters as following:

 

Topic

Description

Proposal 1

Require an approval to keep more than two standard beehives on urban premises with a land area of less than 2000 square metres (no approval currently required).

Proposal 2

Incorporate rules from another bylaw about the feeding of animals on private property.

Proposal 3

Update the definitions, structure, format and wording of the Bylaw and controls.

Other

Other bylaw-related matters raised in public feedback and other additional matters.

5.       Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, and if it wishes, present those views to the Panel. Taking this approach will assist the Panel and Governing Body to decide whether to adopt the proposal.

6.       There is a reputational risk that the feedback from the local board area is from a limited group of people and does not reflect the views of the whole community. This report mitigates this risk by providing local boards with a summary of all public feedback.

7.       The Bylaw Panel will consider all local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body on 29 October 2021. The Governing Body will make a final decision in November 2021.

 


 

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      receive the public feedback on the proposal to amend Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe 2015 / Auckland Council Animal Management Bylaw 2015 and associated controls in this agenda report

b)      provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation (a) to assist the Bylaw Panel in its deliberations

c)      appoint one or more local board members to present the views in b) to the Bylaw Panel on 29 October 2021

d)      delegate authority to the local board chair to appoint replacement(s) to the persons in c) should an appointed member be unable to present to the Bylaw Panel on 29 October 2021.

Horopaki

Context

The Animal Management Bylaw enables council to regulate the keeping of animals

8.       Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe 2015 / the Auckland Council Animal Management Bylaw 2015 (Bylaw) and associated controls (controls) seek to minimise animal-related risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places.

9.       The rules are enforced by the Licensing and Regulatory Compliance unit using a graduated compliance model (information, education and enforcement).

10.     The Bylaw and controls are one part of a wider regulatory framework, including the:

·     Animal Products Act 1999 and Animal Welfare Act 1999 for animal welfare

·     Resource Management Act 1991 and Biosecurity Act 1993 to protect the environment

·     Dog Control Act 1996 and Auckland Council Dog Management Bylaw 2019 for the care and control of dogs.

Council proposed amendments to improve the Bylaw for public feedback

11.     On 27 May 2021, the Governing Body adopted a proposal to improve the Bylaw and controls for public consultation (Item 11, GB/2021/50).

12.     The proposal arose from a statutory review of the Bylaw (see figure below).

13.     The proposal seeks to better regulate the keeping of animals by:

·     requiring an approval to keep more than two standard beehives on urban premises with a land area of less than 2000 square metres (no approval currently required)

·     incorporating rules from another bylaw about the feeding of animals on private property

·     updating the definitions, structure, format and wording of the Bylaw and controls to make them easier to read and understand.

14.     The proposal was publicly notified for feedback from 8 June until 16 July 2021. During that period, council received feedback from 177 people and 12 organisations.

 

 

The local board has an opportunity to provide views on public feedback

15.     The local board now has an opportunity to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

16.     Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 29 October 2021.

17.     The nature of the local board views are at the discretion of the local board but must remain within the scope of the proposal and public feedback. For example, the local board could:

·     indicate support for matters raised in public feedback by people from the local board area

·     recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area partly supports the proposal

18.     A total of three people from the local board area provided feedback to the proposal via online and email feedback.

·      for Proposal One, there was majority opposition from the local board area, greater than the total opposition from all people who provided feedback

·      for Proposals Two and Three, there was majority support from the local board area, greater than the total support from all people who provided feedback.

 

 

 

Support of proposal in the local board area

Topic

Local board area feedback

Auckland-wide feedback

1:        Require an approval to keep more than two standard beehives on urban premises with a land area of less than 2000 square metres (no approval currently required).

33 per cent support

0 per cent oppose (want more rules)

66 per cent oppose (want less rules)

0 per cent ‘other’

0 per cent no response

34 per cent support

6 per cent oppose (want more rules)

48 per cent oppose (want less rules)

10 per cent ‘other’

2 per cent no response

2:        Incorporate rules from another bylaw about the feeding of animals on private property.

100 per cent support

0 per cent oppose

0 per cent ‘other’

0 per cent no response

62 per cent support

15 per cent oppose

12 per cent ‘other’

11 per cent no response

3:        Update the definitions, structure, format and wording of the Bylaw and controls.

100 per cent support

0 per cent oppose

0 per cent ‘other’

0 per cent no response

64 per cent support

10 per cent opposed

15 per cent ‘other’

11 per cent no response

 

19.     Key themes from feedback from people in the local board area are consistent with key themes from all public feedback. For example, that the proposal should:

·     maintain current rules

·     consider the environmental impact of bees.

20.     The full proposal can be viewed in the link. Attachment A of this report contains a draft Bylaw Panel deliberations report which includes a summary of all public feedback. Attachment B contains a copy of all public feedback related to the local board area.

Staff recommend the local board provide its views on public feedback

21.     Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback by resolution, and if it wishes, present those views to the Bylaw Panel on 29 October 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22.     There are no implications for climate change arising from decisions sought in this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     The proposal impacts council’s Licensing and Regulatory Compliance team who implement the Bylaw. The unit is aware of the impacts of the proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     The Bylaw is important to local boards as a topic of high community interest.

25.     Local board views were sought on a draft proposal in March and April 2021. The draft was supported in full by 13 local boards and with suggested changes by seven local boards. One local board opposed the proposal for public consultation.

26.     A summary of local board views and changes made to the proposal can be viewed in the link to the 11 May 2021 Regulatory Committee agenda (Attachment B to Item 11, page 101).

27.     This report provides an opportunity for local boards to provide views on how the Bylaw Panel should address matters raised in public feedback to the proposal, before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

28.     The Bylaw has significance to Māori as kaitiaki of Papatūānuku.The proposal supports the key direction of kaitiakitanga in the Independent Māori Statutory Board Māori Plan for Tāmaki Makaurau by minimising the misuse of council-controlled public places.

29.     The proposed amended bylaw also supports the Independent Māori Statutory Board’s Schedule of Issues of Significance by clarifying how the Bylaw applies to Māori and papakāinga. For example, the proposal clarifies that limits on the ownership of animals in urban areas do not apply to papakāinga within the Māori Purpose Zone of the Auckland Council Unitary Plan.

30.     Mana whenua and mataawaka were notified of the proposal and given the opportunity to provide feedback through face-to-face meetings, in writing, online and in-person.

31.     The majority of people identifying as Māori who provided feedback support Proposals Two and Three (consistent with the overall public feedback). The majority of people identifying as Māori who provided feedback opposed Proposal One (consistent with the overall public feedback).

Ngā ritenga ā-pūtea

Financial implications

32.     There are no financial implications arising from decisions sought in this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     The following risk has been identified:

If...

Then...

Mitigation

The feedback from the local board area is from a limited group of people.

The feedback may not reflect the views of the whole community.

This risk is mitigated by providing local boards with a summary of all public feedback.

 

 

 

Ngā koringa ā-muri

Next steps

34.     On 29 October 2021 the Bylaw Panel will consider all formal local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body. The Governing Body will make a final decision in November 2021 (refer to the ‘Process to amend the Animal Management Bylaw 2015’ diagram in Context).

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Bylaw Panel deliberations report (Under Separate Cover)

 

b

Public feedback from people in the Ōtara-Papatoetoe Local Board area

143

     

Ngā kaihaina

Signatories

Authors

Saralee Gore - Policy Advisor

Breanna Hawthorne - Policy Analyst

Authorisers

Paul Wilson - Senior Policy Manager

Manoj Ragupathy - Local Area Manager

 


Ōtara-Papatoetoe Local Board

21 September 2021

 

 

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Ōtara-Papatoetoe Local Board

21 September 2021

 

 

Public feedback on proposal to make a new Public Trading Events and Filming Bylaw 2022

File No.: CP2021/13797

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board views on how the Bylaw Panel should address matters raised in public feedback to the proposed new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui / Auckland Council Public Trading, Events and Filming Bylaw 2022, before a final decision is made.

Whakarāpopototanga matua

Executive summary

2.       To enable the local board to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, staff have summarised the feedback and provided a structure for deliberations.

3.       The proposal helps to minimise safety risks, nuisance and the misuse of council-controlled public places (for example footpaths, local parks and civic spaces) by continuing to regulate trading, events and filming activities.

4.       Council received responses from 75 people and organisations at the close of feedback on 16 July 2021. All feedback is summarised into the following topics:

 

Topic

Description

Proposal 1

Continue to regulate trading, events and filming in a similar way to the current Bylaw.

Proposal 2

Clarify the need for rental micromobility devices to be approved under their own licence instead of a mobile shop licence as they currently are.

Proposal 3

Clarify which activities require an approval, don’t require an approval as long as certain conditions are met, and are not addressed in the Bylaw.

Proposal 4

Update the title, structure, format, definitions, and wording to ensure that a new bylaw is easier to read, understand and comply with.

Other

Other bylaw-related matters raised in public feedback and other additional matters.

5.       Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, and if it wishes, present those views to the Bylaw Panel. Taking this approach will assist the Panel and Governing Body to decide whether to adopt the proposal.

6.       There is a reputational risk that feedback from the local board area is from a limited group of people and organisations, and does not reflect the views of the whole community. This report mitigates this risk by providing local boards with a summary of all public feedback.

7.       The Bylaw Panel will consider all local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body on 20 October 2021. The Governing Body will make a final decision in November 2021.


 

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      receive public feedback on the proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 in this agenda report

b)      provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation (a) to assist the Bylaw Panel in its deliberations

c)      appoint one or more local board members to present the views in (b) to the Bylaw Panel on 19 October 2021

d)      delegate authority to the local board chair to appoint replacement(s) to the persons in (c) should an appointed member be unable to present to the Bylaw Panel on 19 October 2021.

Horopaki

Context

Bylaw regulates trading, events and filming in council-controlled public places

8.       The current Auckland Council Trading and Events in Public Places Bylaw 2015 / Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Hokohoko, Whakahaerenga i ngā Wāhi Tūmatanui 2015 seeks to protect public safety, minimise nuisance and misuse of council-controlled public places caused by trading activities, events and filming.

9.       The rules are enforced by the Licensing and Regulatory Compliance Unit using a graduated compliance model (information, education and enforcement).

10.     The current Bylaw is one part of a wider regulatory framework that includes the:

·    Reserves Act 1997, Resource Management Act 1991, Food Act 2014, Road User Rule 2004, Trespass Act 1980, Fair Trading Act 1986, Customer Guarantees Act 1993, Electricity (Safety) Regulations 2010 and Auckland Unitary Plan

·    Auckland Council Public Safety and Nuisance Bylaw 2013, Signage Bylaw 2015, Alcohol Control Bylaw 2014 and Waste Management and Minimisitaion Bylaw 2019

·    Auckland Transport Trading and Events in Public Places Bylaw 2015.

11.     The current Bylaw will expire on 26 February 2022 and council must adopt a new bylaw before that date to avoid a regulatory gap.

Council proposed a new bylaw for public feedback

12.     On 27 May 2021, the Governing Body adopted a proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui / Auckland Council Public Trading, Events and Filming Bylaw 2022 (Bylaw) for public consultation (GB/2021/51).

13.     The proposal arose from a statutory review of the Auckland Council Trading and Events in Public Places Bylaw 2015 (see figure below).

14.     The proposal helps to minimise safety risks, nuisance and the misuse of council-controlled public places (for example, in local parks, reserves and civic spaces) by:

·    continuing to regulate trading, events and filming in a similar way to the current Bylaw

·    clarifying the need for rental micromobility devices to be approved under their own licence instead of a mobile shop licence as they currently are

·    clarifying which activities require an approval, don’t require an approval as long as certain conditions are met, and are not addressed in the Bylaw

·    updating the title, structure, format, definitions, and wording to ensure that a new bylaw is easier to read, understand and comply with.

15.     The proposal was publicly notified for feedback from 8 June until 16 July 2021. During that period, council received feedback from 59 people and 16 organisations. In addition, the ‘AK Have Your Say’ webpage received 525 hits.[4]

The local board has an opportunity to provide views on public feedback

16.     The local board now has an opportunity to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

17.     Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 19 October 2021.

18.     The nature of the local board views are at the discretion of the local board but must remain within the scope of the proposal and public feedback. For example, the local board could:

·   indicate support for matters raised in public feedback by people from the local board area

·   recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area supports the proposal

19.     There was no public feedback from people identifying with the Ōtara-Papatoetoe Local Board area.

20.     Across Auckland 59 people and 16 organisations provided feedback to the proposal via online and email feedback. There was majority support for all Proposals.

21.       Support of proposal in the local board area

Proposal

Total support from local board area

Total support from people across Auckland

1:        Continue to regulate trading, events and filming in a similar way to the current Bylaw.

50 per cent support

50 per cent ‘other’

66 per cent

(40/61 submitters)

2:        Clarify the need for rental micromobility devices to be approved under their own licence instead of a mobile shop licence as they currently are.

50 per cent support

50 per cent against

74 per cent

(46/62 submitters)

3:        Clarify which activities require an approval, don’t require an approval as long as certain conditions are met, and are not addressed in the Bylaw.

100 per cent support

75 per cent

(44/59 submitters)

4:        Update the title, structure, format, definitions, and wording to ensure that a new bylaw is easier to read, understand and comply with.

100 per cent support

83 per cent

(48/58 submitters)

22.     Key themes from feedback from people across Auckland included:

·    micromobility devices should be regulated to reduce safety risks

·    the proposal sends a clear picture of what is or is not allowed

·    for filming to be treated separately to events.

23.    The full proposal can be viewed in the link. Attachment A of this report contains a draft Bylaw Panel deliberations report which includes a summary of all public feedback.

Staff recommend the local board provide its views on public feedback

24.     Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback by resolution, and if it wishes, present those views to the Bylaw Panel on 19 October 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25.     There are no implications for climate change arising from decisions sought in this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26.     The proposal impacts the operation of several council departments and council-controlled organisations. This includes Auckland Council’s Licensing and Regulatory Compliance Unit, Events in Regional Service Planning, Investment and Partnerships Unit, Alcohol Licensing and Environmental Health Unit, Auckland Unlimited (previously known as Auckland Tourism, Events and Economic Development), and Screen Auckland. These teams are aware of the impacts of the proposal and their implementation role.

27.     The proposal may also impact the Auckland Transport Trading and Events in Public Places Bylaw 2015. Auckland Transport is aware of the proposal. Auckland Transport has also made council aware of Auckland Transport’s review of its bylaw.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     The proposed new bylaw impacts on local governance as it regulates trading, event and filming activities in council-controlled public places, for example local parks.

29.     Local boards views were sought on a draft proposal in April 2021. The draft was supported in full by 13 local boards and with suggested changes by eight local boards.

30.     A summary of local board views and changes made to the proposal can be viewed in the link to the 11 May 2021 Regulatory Committee agenda, page 191 (Attachment B to Item 12).

31.     This report provides an opportunity to give local board views on how the Bylaw Panel should address matters raised in public feedback to the proposal, before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

32.     Māori have strong bonds to the land as kaitiaki. The proposal supports the Independent Māori Statutory Board Plan for Tāmaki Makaurau by minimising the misuse of council-controlled public places and facilitating opportunities for Māori business owners.

33.     The proposed rules for trading, events and filming in council-controlled public places apply to activities undertaken by Māori, particularly major or international events.

34.     Mana whenua and mataawaka were notified of the proposal and given the opportunity to provide feedback through face-to-face meetings, in writing, online and in-person.

35.     Those submitters who identified as Māori supported Proposals One, Three and Four which is consistent with the overall percentage of the Auckland-wide feedback. Comments included that the proposed regulation seems sensible and provides appropriate balance between mitigating risks and enabling businesses to operate. While the support for Proposal Two was split, submitters agreed that rental micromobility should remain regulated.

Ngā ritenga ā-pūtea

Financial implications

36.     There are no financial implications arising from decisions sought in this report. Costs associated with the special consultative procedure will be met within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37.    The following risks have been identified:

If...

Then...

Mitigation

The feedback from the local board area is from a limited group of people and organisations.

The feedback may not reflect the views of the whole community.

This risk is mitigated by providing local boards with a summary of all public feedback.

Ngā koringa ā-muri

Next steps

38.     On 20 October 2021, the Bylaw Panel will consider all formal local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body. The Governing Body will make a final decision in November 2021 (refer to the ‘Process to make the new Public Trading, Events and Filming Bylaw 2022’ diagram in Context).

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Bylaw Panel Deliberations Report (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Authors

Magda Findlik - Principal Policy Analyst

Sam Bunge - Policy Advisor

Authorisers

Paul Wilson - Senior Policy Manager

Manoj Ragupathy - Local Area Manager

 


Ōtara-Papatoetoe Local Board

21 September 2021

 

 

Local board feedback on Auckland Transport's Parking Strategy Review

File No.: CP2021/13494

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek feedback from local boards on Auckland Transport’s Parking Strategy Review.

Whakarāpopototanga matua

Executive summary

2.       Auckland Transport (AT) is currently reviewing its Parking Strategy (2015). The AT Parking Strategy sets out the objectives, principles and policies relating to AT’s management and supply of parking across Auckland.

3.       Since 2015, there have been numerous changes in the local government setting. These require realignment of policy.

4.       This report gives an overview of the approach being taken to the Parking Strategy review, including how staff are engaging with local boards.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      provide feedback on the review of Auckland Transport’s Parking Strategy by 30 September 2021, ahead of public consultation on the review.

 

Horopaki

Context

5.       The AT Parking Strategy was developed subsequent to local government amalgamation, bringing together one regional strategy and set of policies for all AT managed parking.[5]

6.       The current strategy was released in 2015 and is provided as Attachment A. The policies cover:

·    management of on-street and off-street parking

·    regulation methods (including pricing)

·    parking permits and coupons

·    comprehensive Parking Management Plans

·    parking for different types of transport

·    event management

·    technology for parking management

·    Park and Ride provision and pricing

·    compliance and enforcement.

7.       The Parking Strategy has worked well over the last seven years. It has led to various changes and successes such as:

·    business/centre parking areas implemented

·    residential parking schemes rolled out and expanded due to their success and popularity

·    demand-responsive, priced parking implemented successfully, helping to manage parking demand and keep parking spaces turning over and available for customers

·    a consistent approach applied across the region to parking issues, and a transparent approach.

Tātaritanga me ngā tohutohu

Analysis and advice

The AT Parking Strategy needs to be reviewed

8.       Since the AT Parking Strategy was developed in 2015, there have been a number of changes to policy and planning, as well as changes in the Auckland setting. Examples include:

·    adoption of the Auckland Unitary Plan. Development signalled in the Unitary Plan will enable growth that may be difficult to service with public transport, meaning that some new suburbs will rely on car use for access

·    market demand is pushing for more housing provision and density. Development is already showing evidence of less car-parking provision and more issues with car-parking compliance

·    changes to travel behaviour, such as emergence of micro mobility (scooters etc) and the growth of the delivery economy

·    Auckland’s public transport network has matured over time, providing opportunities for further passenger uptake and efficiency related to park and ride management

·    Auckland’s Climate Plan (and coming government strategy) will require changes to the land transport system, including parking

·    of particular relevance is the National Policy Statement on Urban Development (NPS-UD). This guides direction on urban development through district planning. The NPS-UD requires council to remove parking minimum requirements from the Unitary Plan. This means that developments will not be required to provide onsite parking. This will contribute to society and transport becoming less car-centric over time, however, it will lead to increasing pressure on public parking resources, particularly kerbside parking.

Developing a next-generation parking strategy

9.       The overall approach that AT is taking to the review is to:

·    realign the Parking Strategy objectives and outcomes with the central and local government policy and planning context

·    discover and understand key issues for parking through focussed discussions with elected representatives, subject matter experts, industry representatives, partners and stakeholders

·    fill any gaps with new policies (including those focus areas below)

·    re-engage with Aucklanders on parking

·    develop a strategy that is practical to implement.

10.     The review will also focus on three key areas where there is a known need for improvements and updates to policies and guidelines. These include:

·    Park and Ride - planning for growth and provision and managing demand

·    Kerbzone optimisation – developing a framework to manage the space between the kerbside lane and adjacent land uses

·    Comprehensive Parking Management Plans - these are parking management plans for more localised areas - we are reviewing the framework and guidelines to develop these.

What we are asking of local boards

11.     Parking roles and responsibilities provide an important context for understanding how parking is managed and how to have best effect in appealing or advocating for change.

12.     Under the Local Government (Auckland Council) Act 2009, AT is responsible for all parking within the road reserve. AT manages a number of off-street carparking sites on behalf of Council, by delegation. In addition, AT manages Park and Ride sites. Auckland Council owns all underlying land assets.

13.     AT has reviewed local board plans, which gives some insight into how parking issues impact each local board area. Common themes are the desire for more Park and Ride and bike parking, as well as managing parking as part of new developments.

14.     The recent Regional Land Transport Plan (RLTP) consultation also received feedback from local boards on the topic of enhancing Park and Ride facilities.

15.     AT welcomes further local board discussion and input to the Parking Strategy review. We are keen to hear from local boards, what outcomes we should be aiming for and also what specific issues the strategy should address.

16.     Local board feedback will enable us to shape the draft refresh of the Parking Strategy prior to public consultation.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     Te Tāruke-ā-Tāwhiri:Auckland’s Climate Action will require changes to the land transport system, including parking.

18.     Government strategy and direction will also require changes, particularly the National Policy Statement on Urban Development (NPS-UD) which requires planning decisions to contribute to the development of urban environments that support reductions in greenhouse gas emissions and are resilient to the likely current and future effects of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     AT has engaged with key stakeholders and across the Auckland Council family, including with council’s Advisory Panels.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

·    June 2021- introductory memo to local boards to introduce the Parking Strategy review and approach.

·    June 2021- presentation to the Local Board Chairs’ Forum to introduce the Parking Strategy review and discuss plans for local board engagement.

·    August 2021- workshops with those local boards who elected to have a workshop before public consultation questions, raise ‘pain-points’ and gauge any initial feedback (PowerPoint provided as Attachment B).

·    September 2021 – opportunity to provide formal feedback ahead of public consultation.

Tauākī whakaaweawe Māori

Māori impact statement

22.     We are engaging with the Mana Whenua Kaitiaki Forum to establish how best to incorporate views from mana whenua and mataawaka into the review.

Ngā ritenga ā-pūtea

Financial implications

23.     There are no financial implications associated with the local board providing feedback on the review of Auckland Transport’s Parking Strategy.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24.     The direction taken by the updated Parking Strategy will include what levers should be pulled, how far they should be pulled, and how fast.

25.     Lower levels of intervention, undertaken more slowly, will allow more incremental change, and plenty of time for Aucklanders to adapt, but will take longer to achieve the shifts that Auckland needs.

26.     More intervention, implemented more quickly will require significant changes in behaviour but will be a quicker route to the eventual outcome of a city that is less dependent on cars.

27.     Each of these approaches will have their own risks and necessary mitigations.

Ngā koringa ā-muri

Next steps

28.     Feedback from local boards ahead of public consultation is required by 30 September 2021.

29.     Public consultation will take place in October/November 2021. 

30.     Following consultation, all local boards will receive a summary of data and comments received during public consultation.

31.     Those local boards who elected to have their workshop after public consultation have these booked in for February 2022.

32.     Following these workshops, all local boards will have a further opportunity to provide formal feedback.

33.     The final updated Parking Strategy is expected to go to the Planning Committee for adoption in May 2022, after which local boards will be provided with a final copy of the strategy.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Auckland Transport Parking Strategy (2015) (Under Separate Cover)

 

b

Parking Strategy – PowerPoint presentation to local board workshops (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Kat Ashmead - Senior Advisor Operations and Policy

Authorisers

Louise Mason – General Manager Local Board Services

Manoj Ragupathy - Local Area Manager

 


Ōtara-Papatoetoe Local Board

21 September 2021

 

 

Addition to the 2019-2022 Ōtara-Papatoetoe Local Board meeting schedule

File No.: CP2021/13173

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve two ordinary or extraordinary meeting dates to be added to the 2019-2022 Ōtara-Papatoetoe Local Board meeting schedule in order to accommodate the Annual Budget 2022/2023 timeframes.

Whakarāpopototanga matua

Executive summary

2.       The Ōtara-Papatoetoe Local Board adopted the 2019-2022 meeting schedule on 3 December 2019 (resolution OP/2019/189).

3.       At that time, the specific times and dates for meetings for local board decision-making in relation to the local board agreement as part of the Annual Budget 2022/2023 were unknown. 

4.       The local board is being asked to approve two meeting dates as an addition to the Ōtara-Papatoetoe Local Board meeting schedule so that the modified Annual Budget 2022/2023 timeframes can be met.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      approve the addition of two ordinary or extraordinary meeting dates to the 2019-2022 Ōtara-Papatoetoe Local Board meeting schedule, to be held in the Woodside Room, Level 1, Manukau Civic Building, 31 Manukau Station Road, Manukau or via Skype for business to accommodate the Annual Budget 2022/2023 timeframes as follows:

·    Tuesday, 30 November 2021, at 1.00pm

·    Tuesday, 10 May 2022, at 1.00pm.

Horopaki

Context

5.       The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have specific requirements regarding local board meeting schedules.

6.       In summary, adopting a meeting schedule helps meet the requirements of:

·    Clause 19 Schedule 7 of the LGA on general provisions for meetings which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

·    Sections 46, 46(A) and 47 in Part 7 of the LGOIMA which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7.       The Ōtara-Papatoetoe Local Board adopted its 2019-2022 business meeting schedule at its 3 December 2019 business meeting (resolution OP/2019/189).

8.       The timeframes for local board decision-making in relation to the local board agreement, which is part of the Annual Budget 2022/2023, were unavailable when the meeting schedule was originally adopted.

9.       The board is being asked to make decisions in early December 2021, and early May and mid-June 2022 to feed into the Annual Budget 2022/2023 process. These timeframes are outside the board’s normal meeting cycle. 

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The local board has two choices:

·        option 1: add the meetings as additions to the meeting schedule

·        option 2: add the meetings as extraordinary meetings.

11.     For option 1, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the Annual Budget 2022/2023 timeframes change again or the information is not ready for the meeting, there would need to be an additional extraordinary meeting scheduled.

12.     For option 2, only the specific Annual Budget 2022/2023 topic may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the Annual Budget 2022/2023 process could be considered at this meeting.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13.     This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

16.     There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

17.     There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18.     If the local board decides not to add this business meeting to their schedule, this will cause a delay to the Annual Budget 2022/2023 process which would result in the input of this local board not being able to be presented to the Governing Body for their consideration and inclusion in the budget.

Ngā koringa ā-muri

Next steps

19.     Implement the processes associated with preparing for business meetings.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Renee Burgers - Lead Advisor Plans and Programmes

Authorisers

Louise Mason – General Manager Local Board Services

Manoj Ragupathy - Local Area Manager

 


Ōtara-Papatoetoe Local Board

21 September 2021

 

 

Local board resolution responses and information report

 

File No.: CP2021/14040

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       This report provides a summary of resolution responses and information reports for circulation to the Ōtara-Papatoetoe Local Board.

Information reports for the local board:

2.      The board provided its feedback and input, under delegation (Resolution number OP/2020/40) into Auckland Council’s submission on the Department of Internal Affairs’  consultation on changes to Māori ward and Māori constituency processes as Attachment A.

3.      The Pursuit of Excellence Awards Panel decision made on 7 September 2021 is attached to this report in Attachment B.

4.      The board provided its feedback and input, under delegation (Resolution number OP/2020/40) into Auckland Council’s feedback on the Three Waters reform proposal as Attachment C.

 

Ngā tūtohunga / Recommendation/sThat the Ōtara-Papatoetoe Local Board:

a)      note the feedback into Auckland Council’s submission on the Department of Internal Affairs’ consultation on changes to Māori ward and Māori constituency processes provided as Attachment A

b)      note the Pursuit of Excellence Awards panel decision made on 7 September 2021 below:

 

Applicant

Conference/event

Amount

Amount approved

 

 

 

applied for

 

1

Mr Jagjit Singh

Australian Masters Games and

$2,000.00

$2000.00

 

Kathuria

Pacific Masters Games

 

 

 

 

Total

$2,000.00

$2,000.00

 

c)      note the feedback into Auckland Council’s feedback on the Three Waters reform proposal as Attachment C.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Memo and feedback on Auckland Council’s submission on the Department of Internal Affairs’ consultation on changes to Māori ward and Māori constituency processes

169

b

Pursuit of Excellence Grant decision

173

c

Feedback into Auckland Council's feedback on the Three Waters reform proposal

183

     

Ngā kaihaina / Signatories

Author

Carol McGarry - Democracy Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

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21 September 2021

 

 

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21 September 2021

 

 

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Ōtara-Papatoetoe Local Board

21 September 2021

 

 

Governance Forward Work Calendar

 

File No.: CP2021/11163

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To present the Ōtara-Papatoetoe Local Board with its updated governance forward work calendar.

Whakarāpopototanga matua / Executive summary

2.       The governance forward work calendar for the Ōtara-Papatoetoe Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

 

3.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

 

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      note the Governance Forward Work Calendar.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Governance Work Calendar

189

     

Ngā kaihaina / Signatories

Author

Carol McGarry - Democracy Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 


Ōtara-Papatoetoe Local Board

21 September 2021

 

 

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Ōtara-Papatoetoe Local Board

21 September 2021

 

 

Record of Ōtara-Papatoetoe Local Board Workshop Notes

File No.: CP2021/11171

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the Ōtara-Papatoetoe Local Board record for the workshops held on 3 August, 10 August, 24 August and 31 August 2021.

Whakarāpopototanga matua

Executive summary

2.       In accordance with Standing Order 12.1.4, the local board shall receive a record of the general proceedings of each of its local board workshops held over the past month.

3.       Resolutions or decisions are not made at workshops as they are solely for the provision of information and discussion. This report attaches the workshop record for the period stated below.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      note the Ōtara-Papatoetoe Local Board workshop records for: 3 August, 10 August, 24 August and 31 August 2021.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ōtara-Papatoetoe Local Board Workshop Record, 3 August 2021

193

b

Ōtara-Papatoetoe Local Board Workshop Record, 10 August 2021

195

c

Ōtara-Papatoetoe Local Board Workshop Record, 24 August 2021

197

d

Ōtara-Papatoetoe Local Board Workshop Record, 31 August 2021

199

     

Ngā kaihaina

Signatories

Author

Carol McGarry - Democracy Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 


Ōtara-Papatoetoe Local Board

21 September 2021

 

 

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Ōtara-Papatoetoe Local Board

21 September 2021

 

 

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Ōtara-Papatoetoe Local Board

21 September 2021

 

 

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Ōtara-Papatoetoe Local Board

21 September 2021

 

 

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Ōtara-Papatoetoe Local Board

21 September 2021

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    Auckland Kindergarten Association presentation Page 203

Item 8.1      Attachment b    Auckland Kindergarten Association - Handout Page 213


Ōtara-Papatoetoe Local Board

21 September 2021

 

 

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21 September 2021

 

 

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[1] Statistics New Zealand, 22.9% (163,161) estimated in 2017

[2] Ministry of Social Development. Briefing to the Incoming Ministers, October 2014, p.31. 

[3] ‘AK Have Your Say’ webpage ’hits’ comprised of 43 ‘engaged’ participants (people who completed the online survey), 88 ‘informed’ participants (people who downloaded a document, visited a FAQ page or multiple project pages, or completed the survey) and 265 ‘aware’ participants (people who visited at least one page).

[4]     ‘AK Have Your Say’ webpage ’hits’ comprised of 54 ‘engaged’ participants (people who completed the online survey), 134 ‘informed’ participants (people who downloaded a document, visited a FAQ page or multiple project pages, or completed the survey) and 337 ‘aware’ participants (people who visited at least one page).

[5] Management of Council parking is not covered by the 2015 Parking Strategy, unless Council has specifically delegated management to AT.