Waitākere Ranges Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitākere Ranges Local Board held via Skype for Business on Thursday, 23 September 2021 at 4.03pm.

 

As required under the COVID-19 Response (Urgent Management Measures) Legislation Act 2020,

A written summary will be published on the Auckland Council website.

 

present

 

Chairperson

Saffron Toms

Deputy Chairperson

Greg Presland

Members

Mark Allen

 

Michelle Clayton

 

Sandra Coney, QSO

 

Ken Turner

 

 

ALSO PRESENT

 

Ward Councillor

Linda Cooper

 

 

Note:   Waitākere Ranges Local Board members, support staff and those presenting to the meeting attended via electronic link.

 


 

 


Waitākere Ranges Local Board

23 September 2021

 

 

 

1          Welcome

Chairperson Saffron Toms opened the meeting and welcomed those present.

 

2          Apologies

There were no apologies.

 

 

3          Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

            Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

Board Member

Organisation/Position

Mark Allen

-   Community Waitākere – Executive Officer

-   Bethells Valley Fire – Senior Fire Fighter

-   Waitākere Licensing Trust – Trustee

Michelle Clayton

-   Glen Eden Community House – Treasurer

-   Glen Eden Residents’ Association – Treasurer

-   Waitākere Community Organisation Grants Scheme (COGS) – Committee Member

-   The Personal Advocacy and Safeguarding Adults Trust – Trustee

-   Glen Eden Returned Services Association (RSA) – Member

-   Glen Eden Railway Trust – Member

-   Te Wahi Ora Charitable Trust - Trustee

Sandra Coney

-   Cartwright Collective – Member

-   Women’s Health Action Trust – Patron

-   New Zealand Society of Genealogists – Member

-   New Zealand Military Defence Society – Member

-   Pest Free Piha – Partner is the Coordinator

-   Piha Tennis Club – Patron and Partner is the President

-   Piha Wetland Trust – Partner is a Trustee

-   Waitākere Ranges Pest Free Alliance – Partner is the Co-Chair of this group

-   Waitematā District Health Board – Elected Member & Chair of Hospital Advisory Committee

Greg Presland

-   Whau Coastal Walkway Environmental Trust – Trustee

-   Combined Youth Services Trust – Trustee

-   Glen Eden Bid – Member

-   Titirangi Ratepayers and Residents Association – Member

-   Waitākere Ranges Protection Society - Member

-   Titirangi RSA - Member

Saffron Toms

-   Titirangi Community House – Secretary

-   Huia-Cornwallis Residents and Ratepayers Association – Committee Member

Ken Turner

-   Huia-Cornwallis Residents and Ratepayers Association – Committee Member

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External community group or organisation

Lead

Alternate

Aircraft Noise Community Consultative Group

Mark Allen

Saffron Toms

Ark in the Park

Mark Allen

Sandra Coney

Friends of Arataki and Waitākere Regional Parkland Incorporated

Michelle Clayton

Sandra Coney

Glen Eden Business Improvement District (Glen Eden Business Association)

Michelle Clayton

Greg Presland

Glen Eden Playhouse Theatre Trust

Ken Turner

Mark Allen

Te Uru Waitākere Contemporary Gallery

Mark Allen

Saffron Toms and Sandra Coney

The Rural Advisory Panel

Ken Turner

Saffron Toms

 

4          Confirmation of Minutes

 

Resolution number WTK/2021/119

MOVED by Member M Clayton, seconded by Member S Coney:  

That the Waitākere Ranges Local Board:

a)         confirm the minutes of its ordinary meeting, held on Thursday, 26 August 2021, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.


 

 

8          Deputations

 

8.1

Deputation - Titirangi Community House

 

This item was deferred until the next meeting of the Waitākere Ranges Local Board scheduled to be held on Thursday 28 October 2021 at 4.00pm.

 

 

8.2

Deputation - Waitī Parking Community Group Community Update

 

A PowerPoint presentation was given in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number WTK/2021/120

MOVED by Member M Allen, seconded by Member M Clayton:  

That the Waitākere Ranges Local Board:

a)      receive the presentation on the community update and thank Scott Hindman and Sue Turner on behalf of Waitī Parking Community Group for their attendance.

b)      request that the presentation be forwarded to Regional Parks, Community Facilities and Auckland Transport and for staff to bring recommendations back to the Board.

CARRIED

 

Attachments

a     23 September 2021 Waitākere Ranges Local Board Item 8.2 Deputation - Waitī Parking Community Group community update, presentation

 

 

9          Public Forum

There was no public forum.

 

 

10        Extraordinary Business

There was no extraordinary business.

 

 

Note:   Item 11 Waitakere Ward Councillors’ Update was taken after Item 14: Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi.


 

12

Waitākere Ranges Local and Multi-Board Round One 2021/2022 grant allocations

 

Member M Clayton declared an interest in grant application # LG2219-114 as trustee of Te Wahi Ora Charitable Trust and took no part in the discussion or voting on this matter.

 

Resolution number WTK/2021/121

MOVED by Deputy Chairperson G Presland, seconded by Chairperson S Toms:  

That the Waitākere Ranges Local Board:

a)      approve the following Waitākere Ranges Local Board Grants and Multi-Board Grants, Round One 2021/2022 grant applications for the amount listed below:

Application ID

Organisation

Requesting funding for

Allocated

LG2219-101

Keagan Blair Fransch under the umbrella of JK Productions Limited

Toward a week-long workshop with six professional actors and one professional director to develop the script for a play about African New Zealanders called Dimensions in Black

$1,500.00

LG2219-103

Waitākere Rivercare Group

Towards equipment for the extension of the nursery in Matuku Link Reserve

$2,000.00

LG2219-104

SCOW

Towards lures and gas cylinders as well as seven days contractor's time to maintain pest control lines in Cornwallis Peninsula

$2,520.00

LG2219-105

Te Kura Kaupapa Māori o Te Kōtuku

Towards accommodation, flights, and coach cost for performers who are representing West Auckland in the National Mana Kura Tuatahi Kapa Haka in Nelson

$3,000.00

LG2219-109

Te Kura Kaupapa Māori o Hoani Waititi Marae

Towards accommodation and travel costs for tutors, parent helpers, and performers who are representing West Auckland in the National Mana Kura Tuatahi Kapa Haka Competition in Nelson

$3,000.00

LG2219-111

Youthline Auckland Charitable Trust

Towards counsellor helpline training, management, and support from October 2021 to March 2022

$1,000.00

LG2219-113

Glen Eden Community House

Towards upgrade of their table in Glen Eden Community House

$1,500.00

LG2219-114

Te Wahi Ora Charitable Trust

Towards women's retreat in Piha on November 2021

$1,000.00

LG2219-115

New Zealand Council of Victim Support Groups National Office

Towards recruiting, training, reimbursement, and supervision of the victim support’s volunteer programme

$1,000.00

LG2219-118

David Oakes

under the umbrella of Demio Enterprises Ltd

Towards marketing, gear and act hire, and management fees for a music and arts festival in Waima Reserve

$1,000.00

LG2219-121

Mountains to Sea Conservation Trust - Experiencing Marine Reserves

Towards kayak hire and operating costs to run two free kayak events in Waitākere Kayak Days

$1,000.00

LG2219-122

Matuku Reserve Trust

Towards materials for weed control of invasive pest plants in Te Henga Wetland

$3,000.00

MB2022-105

VisionWest Community Trust

Towards the Meri Kirihimete event including equipment, security, communication, and signage from 13 to 17 December 2021

$3,000.00

MB2022-113

Big Buddy Mentoring Trust

Towards operational costs including wages, rent, transport, and equipment to recruit, screen, and train up to 50 more Auckland men to be ‘Big Buddy’ volunteers

$1,000.00

MB2022-117

Rutherford College Community Education

Toward the print, distribution, and graphic design of West Auckland Adult & Continuing Community Education Handbook

$500.00

MB2022-157

CNSST Foundation, formerly known as Chinese New Settlers Services Trust

Towards the Community Connection Programme at New Lynn Community Centre from 30 October 2021 to 23 July 2022

$1,000.00

MB2022-165

Interacting Theatre Trust

Towards the "Interact Disability Arts Festival 2021!" at Corbans Estate on 1 to 5 November 2021

$1,500.00

MB2022-167

Matuku Reserve Trust

Towards the education programme at the Matuku Link Education Centre for the Taupuhipuhi - connecting our tamariki to nature project from 1 November 2021 onwards

$1,000.00

Total

 

 

$29,520.00

b)        request all successful funding applicants to acknowledge Waitākere Ranges Local Board support for their organisation and the event or project by including the Waitākere Ranges Local Board logo on marketing material, product and/or promotional media/statements.

c)        request that if funding relates to an event, an invitation needs to be extended to all Waitākere Ranges Local Board members to attend.

d)        decline the following Waitākere Ranges Local Board Grants and Multi-Board Grants, Round One 2021/2022 grant applications:

Application ID

Organisation

Requesting funding for

Decline reason

LG2219-106

Bishop Stream Neighbourhood Garden

Towards flexi bin, weed trimmer and hireage of chipper

Decline due to project not eligible under the terms of the Community Grants Policy 2014 or the local board grants programme. Applicant may apply to the next quick-response round

LG2219-108

Pisces Road Playgroup

Towards the upgrade of play equipment and resources at the Glen Eden Community House

Decline due to project not eligible under the terms of the Community Grants Policy 2014 or the local board grants programme. Applicant may apply to the next quick-response round

LG2219-112

Titirangi Baptist Church

Towards carnival equipment hire for Green Bay Highschool Athletics Day on 18 February 2022 and weekly breakfasts for four school terms

Decline due to limited funding

LG2219-116

Friends of Arataki

Group Towards items for a free Friends of Arataki event for children

Withdrawn

MB2022-101

The Auckland Softball Association Incorporated

Towards a proportion of the annual operating expenses of the Auckland Softball Association

Decline due to limited funding

MB2022-115

The Other Club Limited

Towards the production "Skin Hunger" at various locations, including venue hire, online marketing, and catering from 6 November 2021 to 8 March 2022.

Decline due to low alignment with the local board’s priorities and/or community outcome(s)

MB2022-120

The Operating Theatre Trust

Towards gift a seat theatre tickets and transport costs for low decile school and early childhood centre children between October 2021 and May 2022

Decline due to other funding sources available

MB2022-121

The Student Volunteer Army Foundation

Towards the Student Volunteer Army (SVA) programme volunteer project in various primary schools including the costs of a school kit, from 31 October 2021 to 1 August 2022

Decline due to insufficient evidence of specific benefits to the community

MB2022-127

Weet-Bix TRYathlon Foundation

Towards subsidised costs for children to enter the Central West Auckland TRYathlon on 5 December 2021 at Keith Hay Park

Decline due to project not eligible under the terms of the Community Grants Policy 2014 or the local board grants programme. Applicant may apply to the next quick-response round

MB2022-144

Auckland Deaf Society Incorporated

Towards the Christmas event including two sign language interpreters, entry fees for 74 adults and children to Butterfly Creek and donations for volunteers on 11 December 2021

Withdrawn

MB2022-153

Multiples Auckland Trust

Towards training, support groups and equipment for Multiples Auckland from 1 October 2021 to 1 December 2021

Decline due to project not eligible under the terms of the Community Grants Policy 2014 or the local board grants programme. Applicant may apply to the next quick-response round

 

CARRIED

 

 

13

Multi-Board Local Grants Round Two 2020/2021 grant allocation to a deferred application

 

Resolution number WTK/2021/122

MOVED by Chairperson S Toms, seconded by Member S Coney:  

That the Waitākere Ranges Local Board:

a)      agree that Item 13: Multi-Board Local Grants Round Two 2020/2021 grant allocation to a deferred application be deferred pending a request for more information.

CARRIED

 

 

14

Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi

 

Resolution number WTK/2021/123

MOVED by Deputy Chairperson G Presland, seconded by Member M Clayton:  

That the Waitākere Ranges Local Board:

a)         provide the following feedback on the draft Business Improvement District Policy (2021):

i)       note its concern that BID programmes, business associations and the businesses they represent are facing many challenges because of the Covid-19 pandemic, noting in particular that Auckland has had far more lockdowns than any other part of New Zealand and that the recent level 4 lockdown was the longest period any region has spent in level 4 and the economic and social impacts of this are not yet known

ii)      request that consultation in the Draft Business Improvement District Policy (2021) be extended to end of February 2022.

CARRIED

 

Note:   Item 11: Waitākere Ward Councillors’ Update was taken after Item 14 Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi.

 

11

Waitākere Ward Councillors' Update

 

Resolution number WTK/2021/124

MOVED by Chairperson S Toms, seconded by Member M Clayton:   

That the Waitākere Ranges Local Board:

a)         thank Waitākere Ward Councillor Linda Cooper for her verbal update.

CARRIED

 

 


 

15

Local board feedback on Auckland Transport's Parking Strategy Review

 

Resolution number WTK/2021/125

MOVED by Chairperson S Toms, seconded by Deputy Chairperson G Presland:  

That the Waitākere Ranges Local Board:

a)      provide feedback on the review of Auckland Transport’s Parking Strategy by 30 September 2021, ahead of public consultation on the review as follows:

i)       notes the following parking issues in our area:

A)       parking demand in Titirangi village and Glen Eden town centre

B)       park and ride capacity at train stations along the Western train line

C)       access to public transport for communities with low or no public transport services

D)       visitor parking at bush and coastal destinations throughout the Waitakere Ranges where there is limited parking.

ii)      supports the need for the review

iii)     need to align to council’s climate action response which should be central to the parking strategy

iv)     provision of electric vehicle and bike charging infrastructure needs to be considered

v)      support the approach of having comprehensive parking management plans for town centres, like Glen Eden, where housing intensification is happening.

vi)       need to include a transition strategy to outline how we move from a city built for cars to one with low or no parking. Looking at parking separate to urban form risks punishing people who have no choice. The review needs to consider:

                          A)       access to employment opportunity which is unevenly spread across Auckland.

                          B)       the risk of disproportionate impact on people on lower incomes, social costs, pain of change, fining people on low incomes.

                          C)       the risk of disproportionate impact on women who often have the role of household manager doing multiple journeys, with childcare, school drop-offs, shopping and sports training.

                          D)       alignment with the “Age-Friendly Auckland Plan” currently under development.

vii)         there is a need to encourage innovation and collaboration in town centres and other business areas to improve parking efficiency across public and private landholdings, for example, incentivising the use of parking apps and other technology.

viii)        It should include policies and objectives for Auckland Transport / Auckland Council to work with business improvement districts and parking app providers to develop car park sharing schemes.

ix)           support developing a park and ride strategy to include the Western Train Line.  Request that it address access to public transport for peri-urban and rural communities not served by public transport.

x)            recommends the parking strategy review include case studies of innovative practices, for example, the community-led Te Henga parking patrols that took place last summer to help manage the long standing parking and traffic congestion issues that occur each summer when Aucklanders take advantage of having a remote West Coast beach and lake within a relatively short drive of the city.

xi)           request that it take into account local plans with parking objectives to include Te Henga Local Area Plan and the Glen Eden Town Centre Plan.

xii)         the Parking Strategy needs to support placemaking, good urban form to align to local and regional plans to address the context of the street, as well as different modal priorities depending on the specific context.

xiii)        emergency vehicle access is becoming an issue in area’s around housing intensification due to on-street parking congestion and/or lack of parking and this needs to be addressed in the parking strategy.  Emergency vehicle access needs to be maintained in areas where housing intensification is happening.

CARRIED

 

 

16

Local board feedback on the kerbside refuse charging mechanism policy

 

Resolution number WTK/2021/126

MOVED by Member M Allen, seconded by Member M Clayton:  

That the Waitākere Ranges Local Board:

a)      provide feedback on the kerbside refuse charging model policy review as follows:

i)       note the kerbside refuse charging model policy review

ii)      agree with the key priority areas for this review, these being:

A)      waste minimization

B)      cost – both to the council and to the consumer

C)      equity – providing a service that is accessible for everyone regardless of income and location

D)      climate change – has the lowest impact on Auckland’s greenhouse gas emissions.

iii)     note in addition that what ‘equity of service’ looks like is important in the Waitākere Ranges Heritage Area, where many communities are rural rather than urban. As such, ‘easy access to services’ may in practice look different to more accessible locations.

CARRIED

 

 


 

17

Public feedback on proposal to amend the Animal Management Bylaw 2015

 

Resolution number WTK/2021/127

MOVED by Deputy Chairperson G Presland, seconded by Member M Clayton:  

That the Waitākere Ranges Local Board:

a)         provide the following feedback in relation to the proposal to amend Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe 2015 / Auckland Council Animal Management Bylaw 2015 and associated controls:

 

i)      support for maintaining current rules around beekeeping

ii)     support for considering the environmental benefit of bees and

iii)    support for allowing more hives than the current two.

 

b)        express concern that no existing bylaw is adequate to address the negative public impact of ‘nuisance’ animals that are not owned, (for example feral chickens), and request that this be considered and explored in this bylaw or in another forum

c)         note it does not wish to present views to the Bylaw Panel on 29 October 2021.

CARRIED

 

 

18

Public feedback on proposal to amend the Water Supply and Wastewater Network Bylaw 2015

 

Resolution number WTK/2021/128

MOVED by Chairperson S Toms, seconded by Member K Turner:  

That the Waitākere Ranges Local Board:

a)      receive public feedback on the proposal to amend the Te Kaunihera o Tāmaki Makaurau Ture ā Rohe Whakarato Wai me te Pae Kōtuitui Wai Para / Auckland Council Water Supply and Wastewater Network Bylaw 2015.

CARRIED

 

 


 

19

Public feedback on proposal to make a new Public Trading Events and Filming Bylaw 2022

 

Resolution number WTK/2021/129

MOVED by Chairperson S Toms, seconded by Member M Clayton:  

That the Waitākere Ranges Local Board:

a)        provide the following feedback on the proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022:

i)         consider that this draft bylaw remains insufficiently proactive in its overall direction

ii)        refer staff to previous resolutions WTK/2021/35 from this local board which sets out a number of reservations about the draft bylaw. The concerns expressed in these remain unchanged following the public consultation process

iii)      express concern that the proposed new bylaw may allow goods and services to be provided on both a casual and a semi-permanent basis, from a council-controlled public place, including public carparks and road corridors, if the financial and / or booking transactions are made and / or carried out online

iv)      does not support the current proposal, as it has the potential to result in an inappropriate trading activity in the Waitākere Ranges Heritage Area council controlled public places and its significant destinations

v)        request that the proposed new bylaw ensure that this form of trading requires an approval (a licence) to be considered by the local board

vi)      request that this should also apply to public space which is overseen by Council Controlled Organisations such as Auckland Transport

vii)     appoint Chairperson S Toms to present the views in (b) to the Bylaws Panel Hearing of 19 October 2021

viii)    delegate authority to chairperson S Toms to appoint replacement(s) to the persons in should an appointed member be unable to present to the Bylaw Panel on 19 October 2021.

CARRIED

 

Note:   Pursuant to Standing Order 1.9.7, Member K Turner requested that his dissenting vote be recorded against Clause iv).

 

A division was called for, voting on which was as follows:

For

Member M Allen

Member M Clayton

Member S Coney

Deputy Chairperson G Presland

Chairperson S Toms

Member K Turner

Against

Abstained

 

The motion was declared carried by 6 votes to 0.

 

 


 

20

Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan

 

Resolution number WTK/2021/130

MOVED by Chairperson S Toms, seconded by Deputy Chairperson G Presland:  

That the Waitākere Ranges Local Board:

a)      support the draft Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan and considers that more work needs to be done to consider and support aging in place.

CARRIED

 

 

21

Additions to the 2019 – 2022 Waitākere Ranges Local Board meeting schedule

 

Resolution number WTK/2021/131

MOVED by Member M Allen, seconded by Deputy Chairperson G Presland:  

That the Waitākere Ranges Local Board:

a)      approve the addition of two extraordinary meeting dates to the 2019 – 2022 Waitākere Ranges Local Board meeting schedule to accommodate the Annual Budget 2022/2023 timeframes as follows:

·  Thursday, 2 December 2021, 10.00am

·  Thursday, 12 May 2022, 10.00am.

CARRIED

 

 

22

Chair's Report - September 2021

 

Resolution number WTK/2021/132

MOVED by Chairperson S Toms, seconded by Member M Allen:  

That the Waitākere Ranges Local Board:

a)         receive Chair Saffron Toms’ verbal update for September 2021.

CARRIED

 

 

23

Local Board Member Report - Member Allen

 

Resolution number WTK/2021/133

MOVED by Member M Allen, seconded by Member S Coney:  

That the Waitākere Ranges Local Board:

a)         receive Member Allen’s report for September 2021.

CARRIED

 

 

24

Workshop Records

 

Resolution number WTK/2021/134

MOVED by Chairperson S Toms, seconded by Deputy Chairperson G Presland:  

That the Waitākere Ranges Local Board:

a)         receive the workshop records and supporting materials for 17, 19 and 26 August, and 2 and 9 September 2021.

CARRIED

 

 

25

Governance Forward Work Programme

 

Resolution number WTK/2021/135

MOVED by Deputy Chairperson G Presland, seconded by Member M Allen:  

That the Waitākere Ranges Local Board:

a)         receive the governance forward work programme for September 2021.

CARRIED

 

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

7.08 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................