Puketapapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketapapa Local Board held in the Waikowhai Room, Fickling Convention Centre, 546 Mt Albert Road, Three Kings on Thursday, 26 September 2013 at 6.00pm.

 

present

 

Chairperson

Richard Barter

 

 

 

Deputy Chairperson

Nigel Turnbull

 

 

 

Members

Julie Fairey

 

 

 

 

Ella Kumar

 

 

 

 

Peter Muys

 

 

 

 

Michael Wood

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APOLOGIES

 

 

 

 

 

 

ALSO PRESENT

 

Councillors

Christine Fletcher

 

 

 

Cathy Casey

 

 

 

 

 

 

 

 

Puketapapa Local Board

26 September 2013

 

 

1          Prayer

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

Member Michael Wood declared a conflict of interest in relation to Item 18 b) and c) and abstained from voting on this item.

 

4          Confirmation of Minutes

 

Resolution number PKTPP/2013/241

MOVED by Member RA Barter, seconded by Member NJ Turnbull:  

That the minutes of the Puketapapa Local Board held on Thursday, 29 August 2013 and the minutes of the Extraordinary Meeting of the Puketapapa Local Board held on Wednesday, 11 September 2013, be confirmed as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Grant Price and Kevin Sherlock, Tri Star Gymnastics

 

A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 [Attachment 9.1]

 

Resolution number PKTPP/2013/242

MOVED by Member RA Barter, seconded by Member E Kumar:  

That the Puketapapa Local Board:

a)      Thanks Grant Price and Kevin Sherlock, Tri Star Gymnastics, for their presentation.

CARRIED

 

 

9.2

Jackson Perry, Mt. Roskill Tennis Club

 

A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

[Attachment 9.2]

 

Resolution number PKTPP/2013/243

MOVED by Member RA Barter, seconded by Member JM Fairey:  

That the Puketapapa Local Board:

a)      Thanks Jackson Perry, Mt. Roskill Tennis Club, for his presentation.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Albert-Eden-Roskill Councillors Update

 

Resolution number PKTPP/2013/244

MOVED by Member RA Barter, seconded by Member NJ Turnbull:  

That the Puketapapa Local Board:

a)         Thank the Albert-Eden-Roskill Councillors Christine Fletcher and Cathy Casey for their update.

CARRIED

 

 

13

Restoration of former Mount Roskill Borough Council building at 560 Mt Albert Road, Three Kings

 

Resolution number PKTPP/2013/245

MOVED by Member JM Fairey, seconded by Member NJ Turnbull:  

That the Puketapapa Local Board:

a)      Endorses the resolution SF/2013/92 of the Strategy and Finance Committee meeting on 13 September 2013 approving the restoration and upgrade of the former Mount Roskill Borough Council building at 560 Mount Albert Road, Three Kings.

b)      Endorses the recommendations from the Historic Heritage Assessment dated 6 June 2013

c)      Notes the inclusion of the 1957 building in the Unitary Plan heritage schedule.

d)      Endorses the decision to reinstate the office of the Puketāpapa Local Board in the former Mount Roskill Borough Council building at 560 Mount Albert Road, Three Kings following the planned upgrade.

e)      Requests officers to include consultation on an appropriate name for the restored building at 560 Mount Albert Road as part of community engagement activities in Stage 2 of the development of the Three Kings Precinct Plan.

CARRIED

 

 

            Resolution number PKTPP/2013/246

            MOVED by Member RA Barter, seconded Member NJ Turnbull:

Item 16 was considered at this point.

 

 

14

Concept Plan for Fearon Park and Harold Long Reserve, Mt Roskill

 

A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

[Attachment 14 – Updated Attachment E]

 

Shyrel Burt, Principal Policy Analyst, and Emma Morgan, Team Leader Sport & Recreation (Central), were in attendance to speak to this report.

 

 

Resolution number PKTPP/2013/247

MOVED by Member M Wood, seconded by Member E Kumar:

That the Puketapapa Local Board:

a)      Endorse the concept plan for Fearon Park and Harold Long Reserve (Attachment E).

b)      Notes that Attachment E has been updated to include road names and amended rugby field location was tabled at the meeting.

c)      Notes that staff will report back to the local board on:

·    The process and costs associated with updating the reserve management plans for Fearon Park and Harold Long Reserve

·    The implementation plan which outlines the scope, cost and timeframes to deliver the concept plan.

d)      Recommends to the governing body the removal of the old men’s and women’s bowling club buildings, the shed and bowling greens on Harold Long Reserve.  The Board notes that the bowling club buildings are in a derelict condition and that they present a high risk of vandalism and arson. Officers are asked to advance removal of these buildings as soon as possible.  The Board also notes that one community group currently uses the old women’s bowling club, and asks that officers work to find a suitable alternative location for this group as a matter of urgency.

e)      Approves budget to remove the old rugby club building, the old men’s and women’s bowling club buildings and the bowling greens from the ‘Fearon Park-Harold Long Reserve – Linkage Improvements CAPEX budget’ in the 2013/14 financial year.

f)       Supports working with sporting codes on Fearon Park and Harold Long Reserve to provide active recreation opportunities in Mt Roskill while working to improve the parks for the community to enjoy.  The Board confirms its commitment, in the immediate future, to endeavouring to accommodate all sporting codes currently located at Fearon Park and Harold Long Reserve, within the Puketapapa area.

 

CARRIED

 

 

15

Puketapapa Local Board Small Local Improvement Projects (SLIPs) Programme 2013/2014

 

Resolution number PKTPP/2013/248

MOVED by Member RA Barter, seconded by Member NJ Turnbull:  

That the Puketapapa Local Board:

a)       Acknowledge receipt of Puketapapa Local Board 2013/2014 SLIPs funding summary programme.

b)      Delegate authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions where a variation to a project scope is needed due to unforeseen circumstances.

c)       Approves the movies in parks – Monte Cecilia event and allocates $10,000 SLIPs operational budget.

d)      Approves the contributions towards the Pah Homestead Community Day and allocates $705 SLIPs operational budget.

e)      Approves the design phase for the Turner and Freeland Reserve Concept plan and allocates $16,000 SLIPs operational budget.

f)       Approves the detailed design and implementation phase for the refurbishing the precinct around the Mount Roskill War Memorial and improvements to the Freyberg rooms and allocates $100,000 SLIPs capital budget.

g)      Note upon approval of the above recommendations there will be $154,666 SLIPs capital funding remaining to allocate and approximately $46,108 SLIPs operational funding remaining to allocate in the 2013/2014 financial year.

CARRIED

 

 

16

2013-2014 budget adjustment reports

 

Resolution number PKTPP/2013/249

MOVED by Member RA Barter, seconded by Member PE Muys:  

That the Puketapapa Local Board notes:

a)      the updated budgets for 2013/2014, which will be used for the purpose of internal management reporting, regular reporting to local boards and financial control.

CARRIED

 

 

17

Three Kings Precinct Plan - Update and Scope of StageTwo

 

Peter Cooper, Planner and Celia Davison, Team Leader Planning – Central/Islands, were in attendance to speak to this report.

 

Resolution number PKTPP/2013/250

MOVED by Member NJ Turnbull, seconded by Member JM Fairey:  

That the Puketapapa Local Board:

a)         receive the report.

b)         request that officers develop a communications plan for updating the community on the progress of the Three Kings Precinct Plan, to be implemented by mid-December 2013. 

CARRIED

 

 

18

Auckland Transport Monthly Update Report - September

 

Resolution number PKTPP/2013/251

MOVED by Member RA Barter, seconded by Member JM Fairey:  

That the Puketapapa Local Board:

a)         Receives the Puketāpapa Local Board Auckland Transport report.

b)         Notes the Final Cost of $32,000 provided by Auckland Transport for the installation of school gateway treatments and a new crossing at Waikowhai School, and notes that this is $18,000 less than the Rough Order of Cost initially provided by Auckland Transport.

c)         Notes the Final Cost of $32,000 provided by Auckland Transport for the installation of school gateway treatments and a new crossing at Halsey Drive School, and notes that this is $18,000 less than the Rough Order of Cost initially provided by Auckland Transport.

d)         Notes the Final Cost of $100,000 provided by Auckland Transport for the modification of the intersection of Hillsborough and Dominion Roads, noting that this is $23,000 more than the Rough Order of Cost initially provided by Auckland Transport.

e)         Authorises release of $100,000 from the Board’s Transport Capital Fund for modification of the intersection of Hillsborough and Dominion Roads.

f)          Notes the Final Cost of $80,000 provided by Auckland Transport for the modification of the intersection of Hillsborough and Richardson Roads, noting that this is $37,000 more than the Rough Order of Cost initially provided by Auckland Transport.

g)         Authorises release of $80,000 from the Board’s Transport Capital Fund for modification of the intersection of Hillsborough and Richardson Roads.

h)         Notes the Final Cost of $135,000 provided by Auckland Transport for the construction of new crossings on Mt Albert Road near the Three Kings Shopping Centre, noting that this $85,000 dollars more than the Rough Order of Cost initially provided by Auckland Transport.

i)          Authorises release of $ 135,000 from the Board’s Transport Capital Fund for the construction of new crossings on Mt Albert Road near the Three Kings Shopping Centre.

CARRIED

 

Secretarial Note: Member Michael Wood declared a conflict of interest in relation to Item 18 b) and abstained from voting on this item.

 

 

19

Approval of the Puketapapa local Board Community Lease Workplan 2013/2014

 

Kat Tierney, Team Leader – Community Facilities South, David Mose, Team Leader Community Leasing, and Ron Johnson, Community Lease Advisor, were in attendance to speak to this report.

 

Resolution number PKTPP/2013/252

MOVED by Member JM Fairey, seconded by Member NJ Turnbull:  

That the Puketapapa Local Board approves:

a)      The Puketapapa Local Board Community Lease Workplan 2013/2014

b)      The renewal of the leases specified in the Community Lease Renewals schedule:

·    Tri Star Gymnastics Incorporated

·    Bhartiya Samaj Charitable Trust

·    Eden-Roskill Softball Club Incorporated

·    Lynfield Tennis Club Incorporated

CARRIED

 

 

20

Infrastructure and Environmental Services Update Report

 

Theresa Pearce, Relationship Advisor, was in attendance to speak to this report.

 

Resolution number PKTPP/2013/253

MOVED by Member RA Barter, seconded by Member NJ Turnbull:  

That the Puketapapa Local Board:

a)      Receives the Infrastructure and Environmental Services Update report.

CARRIED

 

 

21

Pah Homestead TSB Bank Wallace Arts Centre:  Quarterly Report

 

John Duthie, Project Manager, Dr Oliver Stead, Deputy Director, The James Wallace Arts Trust and Renee Tanner, Arts & Culture Advisor (Central) were in attendance to speak to this report.

 

Resolution number PKTPP/2013/254

MOVED by Member MP Wood, seconded by Member E Kumar:  

That the Puketapapa Local Board:

a)      notes the continuing work of the James Wallace Arts Trust in managing and operating the TSB Bank Wallace Arts Centre, and the trust be congratulated on a successful year.

b)      notes the report referred to as Attachment B on the Activities at the Pah Homestead TSB Bank Wallace Arts Centre from 1 July 2012-30 June 2013.

CARRIED

 

 

22

Auckland Council Property Limited Local Board Six-Monthly Update 1 January to 30 June 2013

 

Caitlin Borgfeldt, Local Board Liaison, was in attendance to speak to this report.

 

Resolution number PKTPP/2013/255

MOVED by Member RA Barter, seconded by Member PE Muys:  

That the Puketapapa Local Board:

a)      receives the Auckland Council Property Limited Local Board Six-Monthly Update Report August 2013.

CARRIED

 

 

23

Music in Parks 2013/2014

 

Resolution number PKTPP/2013/256

MOVED by Member RA Barter, seconded by Member E Kumar:  

That the Puketapapa Local Board:

a)      Endorses the proposed Music in Parks programme for 2013/2014.

CARRIED

 

 

24

Access to Swimming Beaches for People with Disabilities

 

Resolution number PKTPP/2013/257

MOVED by Member RA Barter, seconded by Member NJ Turnbull:  

That the Puketapapa Local Board:

a)    agrees to commission access audits of Goodall Street Reserve, Hillsborough Bay (Taylor’s Bay) and Waikowhai Park (at the beach end of Waikowhai Road also known as Faulkner Bay), at an approximate cost of $2,000.

b)    approves the cost of $2,000 for access audit to be funded from SLIPs.

CARRIED

 

Secretarial Note: Board Member Fairey requested that the remaining amount of SLIPs budget as stated in Item 15 be adjusted accordingly.

25

Temporary arrangements for urgent decisions and officer delegations during the election period

 

Resolution number PKTPP/2013/258

MOVED by Member RA Barter, seconded by Member PE Muys:  

That the Puketapapa Local Board:

a)      delegate to chair and deputy chair the power to make, on behalf of the local board, urgent decisions that may be needed between the final local board business meeting and the day the term of office of current members ends.

b)      notes that during the period from the commencement of the term of office of new local board members following the elections until the inaugural meeting of the local board, urgent decision-making will be undertaken by the Chief Executive under current delegations.

c)      approves officers, as a temporary measure, making business as usual decisions under their existing delegated authority between 12 October 2013 and the first business meeting of the local board, without requiring compliance with the requirement in the current delegation protocols to consult with the nominated portfolio holder. 

d)      notes that existing appointments by the local board to external bodies will cease at the election and new appointments will need to be made by the local board in the new term.

CARRIED

 

 

26

Urgent decision: Try a Craft

 

Resolution number PKTPP/2013/259

MOVED by Member RA Barter, seconded by Member NJ Turnbull:  

That the Puketapapa Local Board:

a)      Receives the report.

CARRIED

 

 

27

Events Calendar October 2013

 

Resolution number PKTPP/2013/260

MOVED by Member RA Barter, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)      receive the Events calendar for October 2013.

CARRIED

 

 

28

Resolutions Pending Action Schedule

 

Resolution number PKTPP/2013/261

MOVED by Member RA Barter, seconded by Member NJ Turnbull:  

That the Puketāpapa Local Board:

a)      receive the Resolutions Pending Action Schedule dated 16 September 2013.

CARRIED

 

 

29

Local Board Workshop record of proceedings

 

Resolution number PKTPP/2013/262

MOVED by Member RA Barter, seconded by Member NJ Turnbull:  

That the Puketāpapa Local Board:

a)      accepts the record of proceedings for the Puketāpapa Local Board workshops held 7, 14, 21 and 28 August 2013.

CARRIED

 

 

30

Board Member Reports September 2013

 

The Board Member reports for September 2013 will be received separately.

 

30.1

Board Member Julie Fairey

 

Resolution number PKTPP/2013/263

MOVED by Member JM Fairey, seconded by Member NJ Turnbull:  

That the Puketāpapa Local Board:

a)         Receive the written report from Member Fairey

 

CARRIED

 

30.2

Board Member Ella Kumar

 

A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

[Attachment 30.2]

 

Resolution number PKTPP/2013/264

MOVED by Member E Kumar, seconded by Member PE Muys:  

That the Puketāpapa Local Board:

a)         Receive the written report from Member Kumar.

CARRIED

 

30.3

Board Member Michael Wood

 

A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 [Attachment 30.3]

 

Resolution number PKTPP/2013/265

MOVED by Member MP Wood, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)         Receive the written report from Member Wood.

CARRIED

 

30.4

Board Member Peter Muys

 

A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 [Attachment 30.4]

 

Resolution number PKTPP/2013/266

MOVED by Member PE Muys, seconded by Member JM Fairey:  

That the Puketāpapa Local Board:

a)         Receive the written report from Member Muys.

CARRIED

 

30.5

Board Member Nigel Turnbull

 

Resolution number PKTPP/2013/267

MOVED by Member NJ Turnbull, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)         Receive the verbal report from Member Turnbull.

CARRIED

 

 

31

Chairperson's Report September 2013

 

Resolution number PKTPP/2013/268

MOVED by Member RA Barter, seconded by Member NJ Turnbull:  

That the Puketāpapa Local Board:

a)      Receive the Chairperson’s Report September 2013.

CARRIED

 

 

32        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

7.55 pm

                                                           The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

IN ACCORDANCE WITH CLAUSE 3.19.2 OF STANDING ORDERS, WE HEREBY CONFIRM THE CORRECTNESS OF THE MINUTES OF THE LAST MEETING OF THE MAUNGAKIEKIE-TAMAKI LOCAL BOARD HELD ON 24 SEPTEMBER 2013 PRIOR TO THE NEXT ELECTION OF AUCKLAND COUNCIL.

 

 

 

DATE: ...........................................

 

 

 

CHAIRPERSON: ..........................................................

 

 

 

 

 

 

DATE: ..............................................

 

 

 

CHIEF EXECUTIVE

OFFICER: .....................................................................