Agenda of Waiheke Local Board - 19 September 2013

Governing Body [As at 18.02.2010]

CHAIRPERSON

PH/FX NUMBERS

Mr C Dempsey

(Christopher)

Unit 41

5 Cracroft Street

Parnell

Auckland 1052

021 297 4078 (Phone)

09 366 1525 (Fax)

09 366 1525 (Phone)

christopher.dempsey.eden-albert@aucklandcity.govt.nz

DEPUTY CHAIRPERSON

PH/FX NUMBERS

Mr P Chase

(Phillip)

32 Weston Avenue

Mt Albert

Auckland 1025

09 846 9392 (Phone)

09 846 9390 (Fax)

021 053 0004 (Mobile)

phil.chase.eden-albert@aucklandcity.govt.nz

BOARD MEMBERS

PH/FX NUMBERS

Ms Anderson

(Pauline)

63 Kitenui Avenue

Mt Albert

Auckland 1025

09 846 7402 (Phone)

09 815 3051 (Phone)

021 770 799 (Mobile)

pauline.anderson.eden-albert@aucklandcity.govt.nz

Mrs V Chong, JP

(Virginia)

29 Shipherds Avenue

Epsom

Auckland 1023

09 630 6641 (Phone)

09 630 6641 (Fax)

021 982 726 (Mobile)

virginia.chong.eden-albert@aucklandcity.govt.nz

Mr S Mitchell

(Simon)

53 Milton Road

Mt Eden

Auckland 1024

09 623 3546 (Phone)

09 376 2370 (Phone)

021 589 512 (Mobile)

simon.mitchell2.eden-albert@aucklandcity.govt.nz

Ms Rees

(Rochelle)

14/7 Cleveland Road

Parnell

Auckland 1052

021 063 9742 (Phone)

09 377 2550 (Phone)

rochelle.rees.eden-albert@aucklandcity.govt.nz

COUNCILLORS

PH/FX NUMBERS

Dr Casey

(Cathy)

66 Allendale Road

Mount Albert

Auckland 1025

09 845 1952 (Phone)

027 474 4231 (Mobile)

cr.casey@aucklandcity.govt.nz

Mr Donnelly

(Mark)

13 Walters Road

Kingsland

Auckland 1024

09 630 8834 (Phone)

cr.donnelly@aucklandcity.govt.nz

Ms Fryer

(Glenda)

19 Burnley Terrace

Mt Eden

Auckland 1024

09 638 7712 (Phone)

09 638 7510 (Fax)

027 272 0816 (Mobile)

cr.fryer@aucklandcity.govt.nz

Waiheke Local Board

19 September 2013

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

9.1 Squash Group - Courts at Onetangi Sports Park - Tony Sears 5

9.2 Request for a seat outside Waiheke Fruit and Veg - Frankie Felton 6

9.3 Request for Community Funding from Mothers Helpers 6

9.4 Request for Community Funding from The Waiheke Book Festival 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Councillor's Update 9

13 Waiheke Police Report 11

14 Artworks Theatre Annual Report and Funding Agreement 15

15 Infrastructure and Environmental Services Update Report 39

16 Auckland City Natural Heritage Fund 2013/2014 63

17 Rakino Island - Biosecurity Signage 81

18 AucklandTransport Report, Waiheke Local Board, September 2013 87

19 2012/2013 Year-end Budget Adjustments 97

20 Waiheke Local Board parks spokesperson's monthly meeting with Local and Sports Parks (LSP) staff 105

21 Erua Rd/Seaview Rd - SLIPs Proposal - footpath scoping 111

22 Waiheke Local Board Small Local Improvement Projects (SLIPs) Programme 2013/2014 115

23 Waiheke Community Funding Round One 2013-2014 137

24 Events funding application - Wharf to Wharf Fun Run and Walk 155

25 Allocation of Waiheke parks volunteer budget 161

26 Allocation of Ecological Restoration Budget 165

27 Service level enhancements in high profile areas during peak periods 169

28 Dispensation for herbicide use in Waiheke Reserves 171

29 Around Waiheke Walkway implementation plan 201

30 Recommendation of bond for Land Owner Approval for street trading applications at Ostend Domain 205

31 Approval of a New Lease at Anzac Reserve, The Waiheke Returned Services Association Incorporated. 207

32 Proposal to construct a new entrance to the Waiheke Island Returned Services Association clubrooms on Anzac Reserve. 215

33 Auckland Council Property Limited Local Board Six-Monthly Update 1 January to 30 June 2013 227

34 Local Alcohol Policy Development Project - Update on initial engagement phase - Recommendation from Community Safety Forum 281

35 Waiheke Walking Festival 2013 Funding Agreement 299

36 Weed Management Policy 311

37 Waiheke Swimming Pool: Feasibility Study 333

38 Information Report - Music in Parks 2013/2014 335

39 ATEED Six monthly report to Local Boards 339

40 Code of Conduct 349

41 Water levels on Waiheke 351

42 Waiheke Local Board End of Term report 2010 to 2013 363

43 Temporary arrangements for urgent decisions and officer delegations during the election period 371

44 Waiheke Civil Defence and Emergency Management Stakeholders minutes 375

45 Inwards Correspondence 381

46 List of resource consents 387

47 Waiheke Local Board workshop record of proceedings 393

48 Chairperson's Report - August 2013 407

49 Board Members' Reports 411

50 Reports requested/pending 417

51 Consideration of Extraordinary Items

PUBLIC EXCLUDED

52 Procedural Motion to Exclude the Public 427

C1 Proposal to purchase easement for public walkway on Waiheke Island 427

C2 Proposal to acquire an easement for public walkway in the eastern part of Waiheke Island 427

C3 Waiheke Local Board workshop record of proceedings 427

1 Welcome

Mr Smith will lead the meeting in prayer – or whatever set text we decide will appear here.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the minutes of the Waiheke Local Board held on Thursday, 15 August 2013 and the minutes of the Confidential Meeting of the Waiheke Local Board held on Thursday, 15 August 2013, be confirmed as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests for petitions had been received.

8 Deputations

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Squash Group - Courts at Onetangi Sports Park - Tony Sears

Purpose

1. Tony Sears on behalf of the Squash group will be in attendance to address the Board on the Courts at Onetangi Sports Park.

Recommendation/s

a) That Tony Sears, be thanked for his attendance and presentation.

9.2 Request for a seat outside Waiheke Fruit and Veg - Frankie Felton

Purpose

1. Frankie Felton will be in attendance to address the Board on a request for a seat outside the Waiheke Fruit and Veg, 110 Ocean View Road, Waiheke.

Recommendation/s That Frankie Felton, be thanked for her attendance and presentation.

9.3 Request for Community Funding from Mothers Helpers

Purpose

1. Ildiko Baigent from Mothers Helpers will be in attendance to address the Board on the community funding application, which will be considered at an item later on this agenda.

Recommendation/s That Ildiko Baigent from Mothers Helpers, be thanked for her attendance and presentation.

9.4 Request for Community Funding from The Waiheke Book Festival

Purpose

1. Margaret Peacocke, Long term committee member for The Waiheke Book Festival will be in attendance to address the Board on the community funding application, which will be considered at an item later on this agenda.

Recommendation/s That Margaret Peacocke from The Waiheke Book Festival, be thanked for her attendance and presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Waiheke Local Board

19 September 2013

Artworks Theatre Annual Report and Funding Agreement

File No.: CP2013/19886

Purpose

1. The purpose of this report is to present the Artworks Theatre Incorporated annual report for 2012 and to seek approval from the Waiheke Local Board for the attached funding agreement between Auckland Council and Artworks Theatre Incorporated. The agreement is for the 2013/2014 financial year.

Executive Summary

2. Waiheke Artworks is a cluster of arts facilities in Oneroa that was initially developed by the Waiheke Artworks Charitable Trust in 1991 as an arts centre for Waiheke Island. The trust had a long standing relationship with legacy Auckland City Council, and several of the facilities within the Artworks cluster, including the Artworks Community Theatre Incorporated, receive support funding from Auckland Council.

3. The Artworks Theatre Incorporated received a $10,000 grant from the Waiheke Local Board in 2012/2013. An annual report for 2012 has been received as required by the associated funding agreement.

4. The results of Artworks Theatre Incorporated against the objectives specified in the funding agreement show that the key performance indicators have been met or exceeded, with the exception of increasing revenue through sponsorship, partnerships and philanthropy by 5 per cent.

5. This report also presents the proposed 2013/2014 funding agreement for operations management between Auckland Council and Artworks Theatre Incorporated for approval by the Waiheke Local Board. This agreement proposes a payment of $10,000 to be paid in one lump sum.

6. The proposal responds to the priorities in the Auckland Plan and the Waiheke Local Board Plan, and aligns with the local board’s operational budget for Artworks Theatre Incorporated.

Recommendations

That the Waiheke Local Board:

a) receives the Artworks Theatre Incorporated annual report for 2012.

b) approves the operational funding agreement of $10,000 for Artworks Theatre Incorporated to assist Artworks Theatre Incorporated to achieve its objective of operating the facility for live theatre, associated performing arts, and other cultural and recreational activities for the benefit of both the local and wider community.

c) requests that Artworks Theatre Incorporated submit their strategic plan to the council’s Arts and Culture Unit when complete.

Discussion

7. Artworks Theatre Incorporated is a community arts and culture organisation located in the Waiheke Local Board area. The Theatre is part of “Waiheke Artworks” which is a cluster of arts facilities in Oneroa that was initially developed by the Waiheke Artworks Charitable Trust in 1991 as an arts centre for Waiheke Island. The trust has received on-going support for a number of years and received support funding through a funding agreement in 2012/2013. Artworks Theatre Incorporated has provided an annual report as part of its obligations under the funding agreement and is seeking funding for delivery of arts and culture services in the 2013/2014 financial year.

8. The 2012/2013 funding agreement requires an annual report be presented to the Waiheke Local Board that includes

· a summary of the year measured against the objectives specified in the contract

· a summary of data gathered in the monthly reports

· a financial report

· a strategic and business plan for the following year if further funding is required

9. Attachment A and B includes the chairperson’s report and financial report. Artworks Theatre Incorporated financial year is 1 January 2012 to 31 December 2012 and therefore does not align with reporting under the funding agreement. Of note, is that the financial statement of profit and loss does not include the local board grant of $10,000 for 2012/2013 as this was not paid until the lease between Artworks Theatre Incorporated and council was signed in May 2013.

10. The table below sets out the 2012 results for Artworks Theatre Incorporated against the objectives specified in the funding agreement. The results also cover the summary of data for attendances and number of performances gathered in monthly reports. It shows that the key performance indicators have been met or exceeded, with the exception of increasing revenue through sponsorship, partnerships and philanthropy by 5 per cent. The chairperson advises that funding and sponsorship is an area being addressed in the development of the organisation’s strategic plan, currently underway.

Objective	KPI	Result Jan 2012-Dec 2012
Provide opportunities for diverse communities to participate in and engage with the performing arts	A minimum of five major productions (greater than 100 attendees) held at Artworks Community Theatre	32
	A minimum of 100 minor productions (greater than 100 attendees) held at Artworks Community Theatre	335
	A minimum of 3,000 audience attendances per annum at ticketed events	6579
	A minimum of 5,000 participants for all activities, including major and minor productions, programmes and/or activities held.	15874
Deliver an efficient and effective operation that leverages council investment and delivers value for money	Achieve a council subsidy per attendees of $2.00	$0.63
	Increase revenue through sponsorship, partnerships and philanthropy by 5%	Not achieved
Promote and build local and regional community partnerships and networks	Target a minimum of one event per annum that requires a partnership with other community groups	Achieved
	Offer a minimum of two school holiday programmes	Achieved

11. Artworks Theatre Incorporated are working on the development of a strategic plan, as noted above, using the findings of a user survey completed in March 2013 to inform its development. The plan will be submitted to council when complete.

12. The operational funding from the Waiheke Local Board for 2013-2014 is again to provide support to Artworks Theatre Incorporated for the provision of community arts and culture services.

13. This proposed funding agreement, Attachment C, is consistent with the approach used by council departments and other local boards for funding and contractual agreements across the region, and responds to priorities in the Auckland Plan and local board plans.

14. The community outcomes and targets from Artworks Theatre Incorporated community lease are included in the funding agreement reporting schedule to streamline annual reporting back to the local board.

15. The proposed funding agreement aligns with the operational budget held by the Waiheke Local Board for Artworks Theatre Incorporated for 2013/2014. The value of the proposed agreement is $10,000.

Consideration

Local Board Views

16. The budget for Artworks Theatre Incorporated is provided for in the Long Term Plan 2012-2022 and the Waiheke Local Board Agreement 2013/2014.

Maori Impact Statement

17. This arts and culture funding agreement is not specifically linked to council’s strategic priorities for Maori, and Maori organisations have not been engaged or consulted. However, funded organisations are strongly encouraged to consider their engagement with Maori and are required to report on their provision of programmes that meet Maori outcomes.

Implementation Issues

18. Once the funding agreement is confirmed, Artworks Theatre Incorporated will be required to report monthly to council staff from the Arts and Culture Unit. Formal reporting to the Waiheke Local Board will occur annually.

Note: Please change author of this report to Jo Wiggins.Attachments

No.	Title	Page
a ⇩	Attachment A Artworks Community Theatre Chairpersons Report March 2013	19
b ⇩	Attachment B Artworks community theatre Profit and Loss 2012	23
c ⇩	Attachment C The Artworks Theatre Inc Funding Agreement 2013-2014	25

Signatories

Authors

Holly Nicholson - PA/Business Coordinator

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Judith Webster - Relationship Manager

Waiheke Local Board

19 September 2013

Infrastructure and Environmental Services Update Report

File No.: CP2013/18994

Purpose

1. The Infrastructure and Environmental Services (I&ES) September 2013 update report to the Waiheke Local Board seeks to update Local Board members on the activities carried out by the I&ES units – Environmental Services, Stormwater and Solid Waste – from late May to August 2013.

Executive Summary

2. The I&ES Department delivers on the Auckland Plan and Local Board Plans through providing environmental programmes, regional stormwater and waste services, and maintains and enhances the quality of the region's natural environment.

3. This report has been written to update the Board on the delivery of activities and work programmes by I&ES. A number of these regional activities have a distinct local involvement and impact and are detailed in the attachments to this report.

Recommendation

That the Waiheke Local Board:

a) Receives the Infrastructure and Environmental Services Update report.

Discussion

4. This report and attachments specifically details the activities delivered by the three units of I&ES within the Board area which support and contribute to the following Local Board Plan priorities and initiatives:

Priority

· Protecting and Enhancing our Environment

Projects / Initiatives

· Enhanced weed management including increased service levels, development of an education programme and the continuation of cost-effective and environmentally safe practices

· Wetland restoration / creation / protection programme

· Local environmental programmes such as wetland restoration, community gardens and orchards, weed and pest control and waste minimisation

· Continuation of regional initiatives on bio-security on the Hauraki Gulf Islands

· Monitoring of water quality to ensure ecological integrity (recreational monitoring programme)

5. In addition this report may detail activities which may not be specifically identified in the Local Board Plan but which will; impact on the local area.

6. This report will also track the delivery and expenditure of environmental budget lines from the 2012/13 Local Board agreement, as assigned to the Infrastructure and Environmental Services Department.

Consideration

Local Board Views

7. This is a report prepared specifically for the Local Board.

Maori Impact Statement

8. While this report is for information only and does not require any decision making, it is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

General

Implementation Issues

9. The activities detailed in this report are within budget. Any decisions arising from discussions and planned changes to work programmes will have financial and resourcing implications which will need to be managed.

Attachments

No.	Title	Page
a ⇩	Environmental Services Unit upate	41
b ⇩	Stormwater Update Report	47
c ⇩	Waiheke Fish Passages Map	53
d ⇩	Waiheke Fish Passages Map 2	55
e ⇩	Solid Waste Update Report	57

Signatories

Authors

Lucy Hawcroft - Relationship Advisor

Varsha Belwalkar - Stormwater Liaison Advisor

Emma Joyce - Relationship Advisor

Mara Bebich - Senior Relationship & Engagement Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Judith Webster - Relationship Manager

Waiheke Local Board

19 September 2013

Stormwater Local Board Update Report (Waiheke)

Relevant to Local Board priority: Protecting and enhancing our environment

Relevant to Local Board initiatives: Local environmental programmes such as wetland restoration, community gardens and orchards, weed and pest control and waste minimisation

Council’s Stormwater Unit is largely responsible for two of the activities outlined in the 2010 amendment of the Local Government Act 2002: Stormwater drainage, and flood protection and control, and is required to comply with the Resource Management Act and other legal requirements.

This report provides a summary of the Stormwater Unit work programme activities that occurred in the financial year 2012/13. In summary Auckland Council delivered a capital programme of $56 million, some $3 million above its target. It also achieved in excess of 3% operational expenditure savings in 2012/13.

This report also provides an overview of the Stormwater Unit work programme at a capital expenditure of $64 million for the 2013/14 financial year and a snapshot of the respective planned for projects within your local board area.

This report is structured reflecting the levels on which the regional stormwater programme is delivered:

· Regional (e.g. annual plan, asset management plan)

· Sub-regional (e.g. network consents)

· Local (e.g. catchment plans and programmes)

· Site specific (projects)

Regional

Strategic Documents

Council’s stormwater functions are guided by the draft Stormwater Unit Strategic Direction and the Stormwater Asset Management Plan 2012-2032. The Stormwater Asset Management Plan is updated every three years and its review is a key focus for the 2013/14 financial year. The Stormwater Asset Management Plan spans a 20-year period with focus on the ten year period covered in the council’s 10-year Long Term Plan (LTP). The Stormwater Asset Management Plan addresses all major asset based activities. A primary purpose of asset management planning is to ensure that present and future customer service requirements are met while managing assets in the most cost effective manner.

The draft Stormwater Unit Strategic Direction was completed in 2013. It is a non-statutory document aligned to the Auckland Plan that guides the operational matters of the council in relation to stormwater that informs and engenders support from internal and external parties involved in stormwater management. The document ultimately will be incorporated into Chapter 1 of the updated Stormwater Unit Asset Management Plan 2015-2035.

Figure 1 encapsulates the direction and way that council manages stormwater and shows the commitment to the Auckland Plan vision to become the world’s most liveable city.

Figure 1. Auckland Council Stormwater Objectives

Best Practice, Stormwater Education, and Technical Advice

The Council publishes stormwater and sediment best practice guidelines and construction practice notes, which are non-statutory documents. Best practice guidelines are reviewed and updated at regular intervals to remain current. A number of guidelines are under review and scheduled for update in the next three years as detailed below.

Table 1. Stormwater and sediment best practice guidelines

Guideline or standard	Anticipated completion date
Stormwater Code of Practice	2013
GD01 (TP10) Design guideline manual for stormwater treatment devices (ARC 2003)	2014
GD02 (TP108) Guideline for stormwater runoff modelling in the Auckland region (ARC 1999)	2013
GD04 (TP124) Low impact design manual for the Auckland region (ARC 2000)	2013
GD05 (TP90) Erosion and sediment control guideline for land disturbing activities in the Auckland region (ARC 1999)	2014
Soakage design manual (ACC 2002)	2013
On-site stormwater management manual (ACC 2003)	2013
GD06 (TP58) On-site wastewater management (ARC 2004)	2015

Stormwater Education and Community Programmes

Council manages a range of educational and community programmes that support stormwater and environmental outcomes. The focus of this team over the next year will be on putting in place the outcomes of the Regional Stormwater Education Implementation Plan, which was developed to meet Network Discharge Consent requirements.

The Regional Stormwater Education Implementation Plan lays out a three year plan with a regional focus to meet this requirement and activities include:

· Development and promotion of Water Sensitive Design demonstration sites,

· Updated content for the Environmental Training for Industry education courses,

· Delivery of new courses for the Environmental Training for Industry programme including Water Sensitive Design,

· Delivery of stormwater education events including the Sediment Field Day and annual Auckland Council Stormwater Seminar,

· Development of a pre-application advisory service to support update of Water Sensitive Design and stream restoration,

· Educational outreach (e.g., Great Drain Game, low impact design competition with the University of Auckland),

· A region wide attitudes, awareness and behaviors research survey,

· Development of an integrated communications plan for stormwater initiatives and programmes,

· Development of a regional pollution prevention plan, and

· Development of proactive education programmes focussed on minimising sedimentation from small construction sites.

Operations

The Stormwater Operations team is responsible for managing and maintaining Council’s public stormwater network. This includes proactively clearing blockages and hotspots to minimize flood risk, responding to requests for service from customers, and providing response during rainfall events.

Stormwater Operations responded to more than 10,000 requests for services in the 2012/13 financial year. It also dealt with three significant stormwater events and a number of smaller isolated incidents.

In the 2012/13 year the Auckland Council took over the stormwater road corridor responsibilities from Auckland Transport. This is being actioned progressively as contracts are re-negotiated with the southern area being the first to engage a new maintenance contractor. A new collaborative contracting framework was introduced and innovations such as a new catchpit cleaning methodology resulting in better water quality have been implemented.

In addition Auckland Council has successfully awarded and transitioned the central and west stormwater operations maintenance contracts that commenced 1 July 2013 and is currently working on the north for 1 July 2014.

In the 2013/14 financial year, Stormwater Operations will focus on:

· the successful procurement of the new northern maintenance contract,

· driving Health & Safety for our staff and stakeholders and implementation of a Safety Improvement Programme, and

· securing knowledge of our critical assets and renewals, prioritise and carry out works with efficiency and sound financial management to ensure value for money.

Sub-Regional

Network Discharge Consents

The following legacy network discharge consent applications were granted in 2012 and 2013:

· Silverdale South

· Orewa West

· Long Bay

· Mahurangi East

· North Shore City wide

· Ihumatao

· Silverdale Township

New network discharge consent NDC applications are being developed based on ten Consolidated Receiving Environments (CRE) and high level macro catchment plans. The new network discharge consent approach will streamline consenting going forward, improve efficiency and lower costs.

The Waitemata Harbour network discharge consent is well advanced and lodgement is anticipated in the 2013/14 financial year. The preparation of the Greater Tamaki, Hauraki Gulf Island and Manukau Harbour network discharge consents commenced and consultation on these is expected later in the financial year.

Local

Catchment Planning

In the 2012/13 financial year, catchment planning provided significant input into the preparation of the Unitary Plan including mapping flood areas, Stormwater Management Areas – Flow (SMAF), and inputs into locations of mixed and terraced housing zones.

The Catchment Planning Group was also involved in the Rural Urban Boundary investigations and undertaking cost estimates to service growth and inputting into the Housing Accord.

A range of flood models and stream walks over the region were carried out and five stream catchment management plans were completed.

A focus for the Council in 2013/14 is to provide input into initiatives to enable growth delivery in priority areas including Housing Accord zones. Input consists of:

· preparing base information related to catchment planning to enable quick response to development related initiatives, and
taking part in strategic initiatives such as Rural Urban Boundary-investigations, area planning, submission process to the Unitary Plan and precinct plans.

Further, Auckland Council continues to undertake planning and identify projects to address existing stormwater issues on a prioritised basis.

Site Specific

Stormwater Physical Works 2012/13 Highlights

The 2012/13 Stormwater Unit capital works programme consisted of 208 physical works projects and 141 forward design projects at a cost of $37 million, including minor capital works projects.

Some key highlighted projects for the 2012/13 year are described below.

· La Rosa Daylighting Stormwater Project (Whau) – This project is an example of how a stream can be daylighted for improved ecological and amenity values and at the same time reducing the risk of flooding of nearby dwellings. The La Rosa Gardens Daylighting project was opened by the Mayor in April 2013.

· Mid Eskdale Stream Enhancement Project (Kaipatiki) - This project engages with over 50 homes along the stream to carry out planting and stream enhancement to protect water quality, restore the stream’s biodiversity and improve its natural ability to manage stormwater. The project provides one-on-one support and advice to residents, local schools and community groups to equip them with the tools, knowledge and support to restore the streams on their properties.

· Martin Wilson Reserve Stormwater Pond (Orakei) - This project is a water quality treatment example which involved a new large treatment pond with forebay and wetland riparian planting. The construction of the stormwater treatment pond provides a range of ecological, public amenity and drainage benefits to the surrounding environment. The Contractor, HEB Construction Ltd, won the Contractors Federation Award for the Environmental section 2012 and Council won the Ingenium Engineers Excellence Award for Public Infrastructure 2013 under $2 million category for this project.

· Tram Valley Road Stormwater Culvert Upgrade (Waitakere Ranges) – A collapsed pipe under deep fill blocked over time and caused flooding. The pipe was replaced in 2012/13 by an engineering and infrastructure construction company specialising in tunnelling and public drainage.

· Imrie Avenue Stormwater Improvement Project (Mangere-Otahuhu) – This is an example of a flood reduction project. Ponding regularly occured at this site often lasting several hours, causing problems for drivers and pedestrians. There was no designated overland flow path directing the stormwater runoff from this low point. The project involved installation of an improved piped network including six new manholes and two new mega pits.

· Minor capital works (Regional) of nearly $5 million, included rehabilitating 14 ponds and the removal of 8,000 cubic metres of silt.

Regional Coastal outfalls and fish passages started in Waiheke Island Local Board area In May 2013. We have constructed a number of fish ramps on identified fish barriers around Waiheke Island and the photos below are an example of what was constructed on the island

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The attached maps show the location of the of fish passages on the island.

Waiheke Local Board

19 September 2013

Solid Waste Local Board Update Report (Waiheke)

Relevant to Local Board priority: Protecting and enhancing our environment

Relevant to Local Board initiatives:

· Improved waste management and more island-based sustainable solutions, such as recycling bins in village and key destinations

· Local environmental programmes such as wetland restoration, community gardens and orchards, weed and pest control and waste minimisation

Overview

The Solid Waste Unit, within the Infrastructure and Environmental Services Department, is responsible for the management of the region’s kerbside domestic refuse, recycling, hazardous waste, inorganics, illegal dumping and litter collection. It also manages some transfer stations, and develops and delivers waste minimisation programmes. It is made up of four main operational delivery groups; Waste Planning, Waste Minimisation, Waste Operations and Waste Assets and Business Services.

This update describes the activities of these four delivery groups with regards to Local Board projects and regional programmes over the update period, May to July 2013.

Report Back on Board Recommendation – Recycling on Rakino Island

In June 2013, the Waiheke Island Local Board passed a recommendation that the board: “‘Requests Auckland Transport provide an update on the recycling area in Rakino Island, including recommendations for improving functionality and tidiness’.”

Auckland Council works closely with Auckland Transport to maintain the recycling depot site at Home Bay on Rakino Island in a tidy and functional state. The Home Bay depot is regularly emptied by council waste contractors who make visits at least monthly during the winter and weekly during the summer (or as needed) to ensure the site does not become overly full.

Since this resolution was passed, council staff have been to the Rakino site to investigate the issues raised. During this visit they also ensured that the recycling site was not overly full.

The staff identified that some untidiness at the site is due to the presence of some roading materials (a pile of scoria and hot seal) which have been placed next to the depot under a tarp. Auckland Transport has agreed to remove these materials in October, as part of some roading maintenance work they will be doing on the island at the time.

If residents on Rakino do notice that the depot is becoming overloaded in future, they can call council’s customer service centre, 09 301 0101, to ensure that it is emptied promptly.

Waste Planning

This team is responsible for carrying out implementation planning for the delivery of the Waste Management and Minimisation Plan (WMMP) and ensuring our waste operations and plans are consistent with regional waste bylaws and national level waste legislation. They advocate council views to central government on waste issues.

Regional activities and achievements

Waste Minimisation and Innovation Fund: The first round of the fund closed on 30 April 2013. Grants with a total value of $495,783 were awarded to fund 47 projects in areas such as resource recovery, school composting, technological innovation, community education, and waste minimisation at events. Successful applications in the board area were:

· Waiheke Primary School: Grant of $830 to purchase recycling bins, worm farms and composting systems.

· Waiheke High School: Grant of $3,522 to purchase waste stations and recycling and organics systems.

· Bea Lorimer: Grant of $3,120 to support a pilot project to train two people in the production of upcycled plastic goods.

The next round of the fund will open for applications in early October 2013. Board members will be sent more information about the fund and council promotion plans in September.

Waste collection controls: Officers have developed draft controls for the collection of waste from the kerbside. These controls regulate issues such as the times that waste can be collected and the levels of contamination allowed in refuse and recycling containers. Local board members have been asked to give feedback on the draft controls at workshops and business meetings in July and August. Once all feedback has been collated the controls will be put to the Regional Development and Operations Committee for approval in September before becoming operational on 1 November 2013.

TV TakeBack programme: This programme will enable Aucklanders to recycle their old analogue televisions at various drop off points around the region for a subsidised price for a limited time. This scheme is being delivered by Ministry for the Environment, with some council support. The take back is scheduled to roll out from late October 2013. More details about the scheme will be provided to local board members once confirmed with Ministry for the Environment.

Waste Minimisation

This team is responsible for the development, management and delivery of waste minimisation behaviour change and education programmes to households, businesses, and schools. This includes programmes such as Create Your Own Eden and the cloth nappy programme.

Regional activities and achievements

Supporting events to minimise their waste: Council is working with the Auckland Community Zero Waste Alliance (ACZWA) to reduce waste at 15-20 events in the region. ACZWA will assist event organizers through working with stall holders to minimise packaging, providing colourful waste stations to use at the event and support to get volunteers involved. Local board members were asked to nominate events for inclusion in their area in July. The list of events that will be supported is currently being confirmed. Board members will be informed as to which events, if any, have been chosen in their area in September.

As part of this project, new waste stations were trialled at Silo Park at the Matariki Festival on 20 July (see photo below). Members of the public gave positive feedback on the stations as well as some useful suggestions for improvement.

Description: events photo

EcoSmart business engagement programme: The EcoSmart annual awards were held at Ellerslie Racecourse in July with thirty businesses attending. Council is reviewing this programme and looking at how it can expand its engagement with business, for example, through Business Improvement Districts.

Local activities and achievements

Food waste pilot scheme: This project involves the contractor (Waiheke Resources Trust) working with 220 households in the Blackpool area to support them in reducing their food waste going to landfill. The project is currently in the early stages of implementation and has been focused on recruiting households and developing a tool kit for residents to use.

To ensure that we can effectively measure the results of the project, an initial audit of waste from the pilot area for the project was carried out in late August 2013. This showed that between 45-50% of what residents put in the refuse collection was organic (foodwaste and greenwaste) and 15% were recyclables. This is very similar to the typical composition of Auckland refuse across the region.

This audit will give council a baseline to measure how effective the project is. Once completed in June 2014, learnings from this project will contribute to the development of a regional programme on 'love food hate waste'.

Cloth nappy programme: This programme offers workshops and heavily subsidised nappy packs to parents interested in using cloth nappies. It also supports daycares to switch over from using disposal to cloth nappies. A workshop for parents was held on Waiheke on 8 June with 10 participants.

Create Your Own Eden composting courses: During the update period, 16 free composting workshops were held around the region with 289 participants. These three hour workshops train participants in how to minimise organic waste through composting, bokashi and worm farms. One workshop was held in the board area during the update period on 4 August.

Business engagement: On Waiheke, some waste minimisation programmes are delivered through the educator at the Waiheke Transfer Station. During the update period, she met with a number of businesses on the island to discuss ways to minimise their waste.

Visits to the learning centre at Waiheke Transfer Station: During the update period, one school group with 19 participants and three community groups with a total of 53 participants visited the learning centre.

Waste Operations

The operations team is responsible for the management of the region’s kerbside domestic refuse, recycling and inorganic waste services, servicing and maintaining public litter bins and loose litter cleaning.

Regional activities and achievements

Changes to services under the WMMP: Council has developed a procurement plan for the changes to waste collection services agreed in the WMMP. This procurement plan was put to the Tenders and Procurement sub-committee and approved on September 2013. Council will now begin requesting expressions of interest to provide these new services. Board members will be given more information about the changes to services in future as the details of these are confirmed.

Customer service: From May to July 2013 council received 12,776 Requests for Service (RFS) from the public relating to waste operations. This was significantly higher than in the same period in 2012 when 11,758 RFS were received. As shown in Figure One (below), this is largely due to some issues experienced in central Auckland in early July, shortly after new waste contracts were introduced. These issues have since been resolved.

Figure One: Requests for service relating to waste issues received in 2012-13

Local activities and achievements

Educational notices to residents: As part of Transpacific Industries’ encouragement strategy the waste educator at the Waiheke Transfer Station has continued sending out letters to households flagging issues where they have not been disposing of recycling or rubbish correctly. In the update period from May to July 2013, 87 letters were sent. Overall, there is a clear downwards trend in the number of letters sent since the strategy began in 2009. This suggests it has helped households to improve their recycling and rubbish disposal practices.

Waste Assets and Business Services

The assets and business services team is responsible for managing and purchasing assets related to Solid Waste’s work, such as sites needed for waste collection, recycling, hazardous waste drop off and litter bins. They directly manage the Waitakere Refuse Transfer station and oversee the management of some other waste and recycling facilities around the region, such as the Waiheke Island Transfer Station and Claris Landfill.

Local activities and achievements

Tonnages through Transfer Station: The Waiheke Island Transfer Station processes all the refuse and recycling received from households and businesses on the island. The graph below (Figure Two) shows the volume of waste received at the transfer station over the last nine years.

Figure Two: Refuse and recycling received at the Waiheke Transfer Station from 2004-05 to 2012-13

As the graph shows, there has been a gradual increase in the volume of refuse received by the Waiheke Transfer Station, from 4,545 tonnes in 2004-05 to 4,643 tonnes in 2012-13. This volume peaks every two years because of the council’s biennial inorganic kerbside collection, which increases the volume of waste received at the transfer station significantly.

The volume of recycling received has also increased over the last nine years, from 1,228 tonnes in 2004-05 to 2,013 tonnes in 2012-13. However, it seems that since 2010-11 the volume of recycling received has plateaued somewhat. This suggests more effort may be needed to encourage participation in recycling on the island, to capture recyclables that residents are currently putting into the refuse collection (roughly 15% of a typical bag).

Waiheke Local Board

19 September 2013

Auckland City Natural Heritage Fund 2013/2014

File No.: CP2013/20845

Purpose

1. This report presents the Waiheke Local Board with application assessment summaries and funding recommendations for the five eligible applications received during the first round of the Auckland City Natural Heritage Fund for 2013/2014 financial year.

Executive Summary

2. The Auckland City Natural Heritage Fund is one of the initiatives outlined in the former Auckland City Council’s Biodiversity Management Strategy (adopted in 2001). The Biodiversity Management Strategy aims to encourage and support private landowners to manage their land in a manner that halts the decline in the range and health of indigenous species. This report presents information on applications to the Auckland City Natural Heritage fund received from within the Waiheke Local Board area.

3. Six applications from the Waiheke Local Board area were received during the first funding round, one of which was found to be ineligible as the project was on public land. The five eligible applications have been assessed against fund criteria and recommendations are presented to the board for their consideration.

Recommendations

That the Waiheke Local Board:

a) Receive the Auckland Natural Heritage Fund Allocation 2013/2014 report.

b) Consider the following grant allocations:

i) Allocation of $2,100 to application ACNH1314002 from Nigel Marshall as a contribution towards weed removal, plants, planting and planting equipment.

ii) Allocation of $2,400 to application ACNH1314006 from Meriel Watts and Jo Davies for potting mix, rodent traps, access traps, access track, weed removal, hole digging for planting.

iii) Allocation of $2,000 to application ACNH1314007 from Helen Whiteford as a contribution towards weed removal.

iv) Allocation of $1,500 to application ACNH1314011 from Awaawaroa Bay Limited towards weed control contractor costs.

c) Decline the following grant application:

i) Application ACNH1314009 from Barbara Bollard Breen for a contribution towards rat trapping materials and contractor costs.

Discussion

4. The Auckland City Natural Heritage Fund (ACNHF) is a legacy Auckland City Council fund that provides funding for conservation projects on private land. To be eligible for funding projects must satisfy the following criteria:

a. Be on land under private ownership in the Hauraki Gulf islands – land that is under ownership of a public authority is not eligible;

b. Result in direct environmental gain;

c. Start after the applicant has received notification that the application has been approved. Funding is not retrospective.

5. Applications to the Fund are assessed by a Council biodiversity expert against fund criteria stated in the Fund guidelines (attached). These include:

Significance: The significance of the natural area with consideration given to factors including connectivity, biological gradients and importance of the areas as a species stronghold.

Biodiversity: Factors including rarity, presents of any threatened species, size shape and connectivity of the area, age of the vegetation present and quality of the area relative to natural condition.

Enduring environmental outcomes: The anticipated improvement in natural values including water quality and soil conservation of an area given the proposed management actions.

Compliance with Good Practice: The extent to which the project reflects best practice as outlined in the Auckland Council Regional Pest Management Strategy, Auckland Regional Plan: Coastal and guidelines on the regions native plants and animals.

Community Education & Partnership: The educational or scientific value of the site will be assessed, including visual amenity or physical public access.

Legal Protection: Formal protection including QEII covenants and covenants with the Department of Conservation or with the Auckland Council. Formal protection entered on the certificate of title for a property means that an area is more secure from future development.

6. This assessment forms the basis of funding recommendations presented to the board for their consideration.

7. The 2011/2012 interim approach to community funding endorsed by Regional Development and Operations Committee (RDOC) in May 2011 allocated decision-making responsibility over the Auckland City Natural Heritage Fund to the Central Local Boards. In March 2013 the RDOC endorsed the extension of the interim approach to community funding for the 2013/2014 financial year. Although the structural and financial provisions of the overall interim approach remain unchanged for the 2013/2014 funding rounds, an operational review of the ACNHF was completed at the end of the 2012/2013 financial year and minor improvements were identified.

8. In total $50,000 is available for allocation in the Annual Plan for the 2013/2014 financial year. The Auckland City Natural Heritage Fund is split between the Great Barrier Local Board (budget allocation $40,000) and the Waiheke Local Board (budget allocation $10,000).

9. The ACNHF opened for applications on 17 June 2013 and will remain open until the final application cut-off date or until all available funding is allocated. ACNHF grant allocation recommendations will be presented to the Great Barrier and Waiheke Local Boards twice a year. Therefore there will be two cut-off dates for applications. Any applications received after these deadlines will be held until the next funding meeting.

10. Table One. Summary of ACNHF application assessment periods.

Application cut-off date

Funding decisions expected

Funding meeting 1

Monday 22 July 2013

October 2013

Funding meeting 2

Friday 28 March 2014

June 2014

11. The availability of environmental funding and information on the 2013/2014 funding rounds has been promoted through the Auckland Council website, through Auckland Council publications, press advertisements in local print media, email notification to community stakeholders, and communication through the Biodiversity and Biosecurity teams at Auckland Council.

Consideration

12. Six applications from within the Waiheke Local Board area were received during funding round one that closed on 22 July 2013.

13. One application to the ACNHF was deemed ineligible because the proposed project was to occur on Department of Conservation land. The application assessments for the five eligible applications have been completed by an Auckland Council Biodiversity and Biosecurity Officers and grant allocation recommendations are made in line with ACNHF assessment criteria and funding policy. Detailed application assessment summaries are attached to this report and funding recommendations presented for the board’s consideration.

14. Following application assessment one further application did not meet the standard for funding and it is recommended that this application be declined. It is recommended that the remaining four applications are supported with grants totalling $8,000. Recommended grant allocation would leave $2,000 available for allocation during the second funding round.

Local Board Views

15. This report seeks the view of affected local boards.

Maori Impact Statement

16. The provision of community funding to support environmental initiatives provides opportunities for all Aucklanders to undertake projects, programmes and activities that benefit Maori.

General

17. Finance and resourcing requirements for the delivery of the ACNHF are within current heritage incentive budgets provided in the 2013/2014 annual plan.

18. Of the available $10,000 for allocation by the Waiheke Local Board under the ACNHF, $8,000 is recommended for allocation in the first funding round.

Implementation Issues

19. No legal and implementation issues have been identified. The fund will be allocated in accordance with the decision of the Waiheke Local Board.

Attachments

No.	Title	Page
a ⇩	Auckland City Natural Heritage Fund guidelines	67
b ⇩	Auckland City Natural Heritage Fund application assessment summaries	71

Signatories

Authors

Maria Hernandez - Environmental Funding Coordinator

Fran Hayton - Environmental Funding Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Waiheke Local Board

19 September 2013

Rakino Island - Biosecurity Signage

File No.: CP2013/21621

Purpose

1. To agree funding of $5,000 for the upgrading and renewal of signage on Rakino Island to include specific biosecurity information.

Executive Summary

2. The current interpretation signage on Rakino is outdated and in disrepair. As such, the Biosecurity team have identified the renewal of this signage as an opportunity to inform visitors to Rakino about the island’s pest free status and the importance of checking gear for stowaway pests (rainbow skinks, rodents, Argentine ants).

3. It is recommended that the Waiheke Local Board (the Board) reallocate the $5000 of opex from its Small Local Improvements Projects (SLIPs) budget line previously allocated to the establishment of a plant nursery on Rakino to the renewal of signage.

Recommendations

That the Waiheke Local Board:

a) Receives the Rakino Biosecurity Signage report.

b) Agrees that the $5000 of Small Local Improvements Project opex budget, previously allocated to the establishment of a plant nursery on Rakino, be reallocated towards renewal of signage on Rakino to include specific biosecurity information.

Discussion

4. At its July 2013 meeting, the Board resolved to allocate $5000 opex from its Small Local Improvements Projects (SLIPs) budget line to support the establishment of a plant nursery on Rakino (resolution number WHK/2013/222). Biosecurity officers have since advised that this project requires additional scoping to identify an appropriate site, gain approval from the landowner and to identify a person or persons who could be responsible for the ongoing management of the nursery.

Rakino Signage

5. Treasure Islands is a Department of Conservation (DoC) and Auckland Council partnership campaign with an objective to elevate awareness and educate the public at large about the intrinsic natural values of the Hauraki Gulf Marine Park. With increased awareness comes responsibility around threats such as stowaways pests, rodents, rainbow skinks, weed seeds and Argentine ants.

6. Treasure Island signage has been placed at all Auckland marinas, boat ramps and island landing sites but there are still some gaps on islands, particularly at Rakino.

7. In addition, the current signs on Rakino are outdated (i.e have legacy council logos and messages) and are in considerable disrepair. They do not include any specific biosecurity information (see Attachment A). There is an opportunity to renew this signage and to include Treasure Islands biosecurity information, for example, messages to check boats and equipments for pests such as rainbow skinks and Argentine ants.

8. In discussions with Rakino residents, Biosecurity officers received requests for signage to include messages on Rakino Island values, dogs, litter, fires and biosecurity issues, plus a map with location of toilets, roads, access points, walkways and reserves.

9. It is recommended that the Board reallocates the $5,000 opex towards replacement of the three current signs on Rakino: at Woody Bay, Sandy Bay wharf and Home Bay barge landing site. The signage shall include Treasure Islands biosecurity messaging and Council, Waiheke Local Board and Hauraki Gulf Marine Park branding. The total cost for the three signs is estimated at $3,600 plus installation, total $5,000. (Note: design work will be completed in-house).

10. It is recommended that the new signage be similar to the Botanic Gardens signage (illustrated below) as these signs are less intrusive and ideal for maps and interpretation. These signs are a similar size to the Treasure Islands signage installed on other islands in the Hauraki Gulf.

Botanic Gardens Map / Interpretation sign

11. Subject to Board approval of funding, a design incorporating the Board logo, will be created and presented to the Board for final agreement.

Other options

Plant Nursery

12. The Board agreed to fund the development of a plant nursery on Rakino at its July 2013 meeting (resolution number WHK/2013/222). The establishment of such a nursery is supported in principle by both the Biosecurity and Biodiversity teams, and DoC. As Rakino is the only inhabited pest-free island in the Hauraki Gulf, it is important that the highest level of awareness of the risks that stowaway pests can have on the Island is maintained, together with actions residents and visitors can take to minimise these risks. For example, it is vital to ensure that rainbow skinks and Argentine ants are not present in potting supplies and building materials.

13. However this option is not recommended for funding at this time. Establishing a plant nursery on Rakino requires additional scoping to identify an appropriate site, gain approval from a landowner, establish a water supply and identify a local person or persons who can be responsible for the ongoing management of the nursery.

Rhamnus Control

14. The issue of controlling rhamnus (defined in the Regional Pest Management Strategy (RPMS) as a Total Control Pest Plant in the Hauraki Gulf Controlled Area) on Rakino has been raised by Board members. Rhamnus control is currently funded through a regional biosecurity budget. No further support from the Board is required for this work.

Rakino Biosecurity Management Plan

15. A specific biosecurity management plan for Rakino was mooted as an option for highlighting the biosecurity needs of the island. However, officers have advised that due to the imminent review of the RPMS, it is not appropriate to undertake individual biosecurity management plans at this time.

Consideration

Local Board Views

16. The Board allocated $5,000 of its SLIPS opex budget towards a plant nursery on Rakino. The protection and enhancement of the unique environment of the Hauraki Gulf Islands is identified as a priority in the Waiheke Local Board Plan.

Maori Impact Statement

17. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

General

18. In discussions with Rakino residents, Biosecurity officers have received conditional support for signage renewal as noted in paragraph eight above.

19. No external consultation was required for the purposes of this report. DoC is a partner in the delivery of biosecurity programmes in the Hauraki Gulf, such as the Treasures Islands project. If agreed by the Board, Treasure Islands branding could be included in the proposed Rakino signage.

Implementation Issues

20. Regular reporting to the Board on this project will be through the quarterly report from the Infrastructure and Environmental Services Department, or as required.

21. All Auckland Council Biosecurity programmes are formulated under the RPMS and Annual Operational Plans, which are mandated under the Biosecurity Act 1993.

22. Hauraki Gulf biosecurity programmes are administered by the Department of Conservation on its lands and the Auckland Council for all other lands within the Hauraki Gulf that are part of the Auckland region.

Democracy Advisor: Could you please use the signatories box below. Thanks!

Authors

Brett Butland - Team Leader Biosecurity Regional Operations

Jack Craw – Manager: Biosecurity

Authorisers

Gael Ogilvie – Manager: Environmental Services Unit

John Dragicevich - Manager Infrastructure and Environmental Services

Judith Webster - Relationship Manager

Attachments

No.	Title	Page
a ⇩	Rakino Signage	85

Signatories

Authors

Emma Joyce - Relationship Advisor

Brett Butland - Team Leader Biosecurity RegionalOperations

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Judith Webster - Relationship Manager

Waiheke Local Board

19 September 2013

AucklandTransport Report, Waiheke Local Board, September 2013

File No.: CP2013/22422

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area over the last month.

Monthly Overview

2. Matters pertaining to parking at Matiatia, the recent site visit to Rakino by the maintenance team, Surfdale speed humps and other matters of general business in the maintenance area have been highlighted this month.

3. Waiheke Local Board Chairperson and Transport Spokesperson attended an Auckland Transport cluster workshop in August, where the process for prioritisation of the projects in Auckland Transport’s work programme was outlined.

4. This workshop was followed up by a board workshop on Auckland Transport’s future programme in the Waiheke Local Board area, providing an opportunity for the board to consider its input into the next council annual planning round.

5. A briefing for the local board was held on 29 August on the draft Cycling Business Plan, providing an opportunity for the local board to record any feedback from members.

6. Auckland Transport also attended a workshop in early September to discuss parking matters at Matiatia and transport generally on the island.

7. At the time of writing a further maintenance team meeting with transport portfolio leaders is scheduled for early September.

Recommendation/s

That the Waiheke Local Board:

a) Receives the report.

Reporting Back

August Resolutions – Transport Capital Projects

8. At the August Waiheke Local Board Meeting, the board resolved its priorities for the transport capital fund as being the sealing of:

· Man O’War Bay Road (from the intersection with Waiheke Road, going to the north (ie in the direction of Cactus Bay)

· Marine View Road (557 metres)

· Trig Hill Road (200 metres)

9. Rough order of costs were provided for Marine View Road and Trig Hill Road being $260,000 and $90,000 respectively. These are draft figures and Auckland Transport has not yet completed the validation which will generate more accurate estimates. Validation will include assessment of any geotechnical preparation required.

10. Waiheke Local Board also requested a costing for Man O’War Bay Road proposed seal extension.

11. A design of the Man O’War Bay Road seal extension was undertaken by the former Auckland City Council in 2009 which identified the significant geotechnical preparation work that would need to be undertaken before any sealing could take place. The cost estimate (based on 1km length of the road by 6m wide) is $815,554. This equates to $136/m2.

12. The Waiheke Local Board funding for 2013/14 is $200,000 which equates to around 245 lineal metres of road construction. If the local board were to wait until after the upcoming elections, the newly elected board could then bring forward money from the next three year period to finance further sealing. If this were to be approved, $400,000 would equate to approximately 490 lineal metres of road. A map showing the extent of the sealing possible with either allocation is attached to this report as Attachment B.

13. The local board transport portfolio holder asked Auckland Transport for information about its the prioritisation for the ten year sealing programme noted in the quarterly report and if any Waiheke Island roads would be sealed as part of that programme.

14. Following the Auckland Transport prioritisation process, only one Waiheke road - Marine View Road - has made the highest category list, and could possibly be considered in the ten year seal extension programme.

15. However additional validation and investigations are underway as the ten year seal extension programme funding has yet to be confirmed. In addition not all of the roads on the highest category list will be sealed, Auckland Transport will only know which ones are likely to be sealed when the more detailed work has been carried out.

16. Therefore it appears unlikely that further sealing of this road will be covered by the ten year extension of seal programme, therefore using the board’s capital fund for road sealing projects will fund work Auckland Transport is unlikely to undertake.

Matiatia Short Term Parking Improvement Project

17. Following representation from the local board, two areas in Matiatia are being considered by Auckland Transport for conversion to Pay and Display parking in order to encourage more parking turnover at Matiatia and provide more parking for commuters.

18. One area is currently used by leaseholders and one is currently unrestricted parking. This land is owned by Auckland Council Properties Limited (ACPL) but Auckland Transport has obtained agreement from ACPL for the work.

19. Affected leaseholders will be advised by mail as soon as possible and a notice period given.

20. New Pay and Display for casual parking is expected to be in place by November 2013.

Owhanake Car Parking Site Update

21. The site at Owhanake used as an overflow parking area for Matiatia is owned by Watercare. Auckland Transport has been in discussions with Watercare on proposals for Auckland Transport to lease this site with a view to developing the site in the future and enabling better management of parking.

22. A meeting with Watercare took place in July where a proposal to lease the site on a formal basis was agreed in principle. An outline of the terms and conditions has been made and has been under consideration.

23. Watercare have responded on the proposed terms of lease. There are some matters that require further discussion, but Auckland Transport is continuing discussions with Watercare in order to finalise this matter and reach mutual agreement as quickly as possible.

24. Auckland Transport has not yet made any decisions on what parking measures or improvements may be appropriate for the Owhanake site.

Upcoming Transport Planning for Waiheke

25. Auckland Transport has initiated a project to look at short, medium and long-term transport operations on Waiheke Island. Part of this project will review aspects of the 2008 Matiatia Master Transport Plan, update them and then build on this information to develop a series of options for Matiatia.

26. The scope of this project is currently being developed and Auckland Transport will draw on a number of existing documents and studies to form the project scope. Once developed, the scoping document will be circulated to the local board. It is expected that this scoping document will be produced over the next six to eight weeks.

27. However it is expected that the project will broadly encompass the following areas/ issues (amongst others):

· Matiatia improvements – to address any restrictions to improve operation, leases, island congestion and current land restrictions (Watercare or Auckland Council property), and the integration and the interface with all other transport modes such as bus, taxi and walking and cycling.

· Kennedy Point Upgrade – consideration of passenger, car and freight impacts and growth; and if any upgrades may be required to accommodate the current issues and any possible future changes.

· Public Transport strategy – is there an opportunity to improve passenger transport on the island and reduce parking stress at Matiatia by creating well timed express bus services combined with a number of small park and ride sites.

28. The project steering group and working group for this project will be formed from the Auckland Transport representatives (and others as identified during the project development including Auckland Council and Watercare). The local board will have a key role in this project working alongside the working group to develop and deliver a successful outcome.

Rakino Island Speed Limits

29. AT has been asked to consider the desirability of changes to the posted driving speeds on Rakino Island. The island currently sits under a rural open road speed limit classification of 100 km/h. However the Land Transport Act states that:

“A person may not drive a motor vehicle, or cause a motor vehicle to be driven, at a speed or in a manner which, having regard to all the circumstances, is or might be dangerous to the public or to a person.”

The Road User Rule states that:

“A driver must not drive a vehicle on a road that is not marked in lanes at such a speed that the driver is unable to stop in half the length of roadway that is visible to the driver.”

30. In regard to changes to speed limits on the island, AT can consider three possibilities:

· Leaving the rural open speed limit unchanged and developing a ‘road safety message – drive to the conditions’ type sign which could be put up at the ferry terminal and would encourage low driving speeds.

· Consideration of a 50 km/h speed limit

· Consideration of a 30 km/h speed limit

31. Auckland Transport would need approval from NZTA, NZ Police and its Traffic Control Committee to post speed limit signs and while this may be possible there is likely to be no enforcement and also to be considered is how appropriate it might be to encourage drivers to drive at (say) 50 km/h on the island rather than driving to the conditions.

32. A further site visit for technical staff will need to take place along with discussions with the NZ Police and NZTA before any recommendations on a way forward can be made. It should be noted that NZ Police and NZTA are unlikely to support a speed limit lower than 50 km/h unless it can be demonstrated that the operating speeds on the road are already consistent with what is proposed so that it does not become an enforcement problem. For example, average speeds should be no greater than 35 km/h for a proposed 30 km/h speed limit and no greater than 45 km/h for a 40 km/h speed limit.

Rakino Island Maintenance Matters

33. The maintenance team undertook a site visit to the island in July with local board members which identified some issues to be attended to. Planning is now underway for work to commence in October to remediate the issues.

34. Issues expected to be addressed while the machinery is on the island are the concrete bend at the top of Jane York Place, various asphalt remediation works and resealing of the wharf area.

Pier Two and Matiatia Update

35. Auckland Transport is planning an upgrade to the facilities at Pier Two to provide a more sheltered environment for those waiting for the Waiheke ferry. The design for the weather proofing is well advanced and will include new seating.

36. It is expected that the design will be available for discussion with the local board in the near future.

37. Auckland Transport is also planning an upgrade to some of the facilities at Matiatia. The first improvement is expected to be a bicycle shelter and consenting matters around that facility are currently being investigated.

Auckland Transport News

Southern New Network Bus Consultation

38. Consultation on the new bus network for the southern area closed in early August. Interest in the proposal was high and mainly positive. In brief:

· 1148 official feedback forms received

· Three signed petitions ( Save Te Mahia Station (2524 signatures); Save Westfield Station Meat Workers (135 signatures); Save the express buses to the CBD (213 signatures).

· Team Manurewa created two submission slips ( Save Te Mahia Station (411) and Save Randwick Park bus route on Shifnal Drive (128))

39. The network planning team are currently analysing the submissions that were received and they aim to have a post consultation report ready by November 2013. The report will highlight key themes from the consultation feedback, any resulting changes to the new network and will include the final new network route map for South Auckland. When the report becomes available, all submitters will be notified and the report will be published on the new network website.

40. Affected Local Boards will be sent the report prior to the report going to the public.

Train Performance and Reliability Improves

41. An independent audit shows punctuality and reliability is at record high levels for Auckland’s trains.

42. Auckland Transport and Transdev commissioned Deloitte to audit the performance data for the Auckland suburban rail network.

That audit confirmed the accuracy of the monthly data produced by Transdev.

· In July punctuality figures hit a new high of 89.7 per cent (train services on time to within five minutes). Reliability which measures the arrival of train services at their destination also scored exceptionally well at 97.9 per cent. This is based on 964,725 trips for the month.

· In June punctuality was 88 per cent up from 86.1 per cent in May. Reliability was 98 per cent up from 96.6 per cent in May.

43. Transdev is working closely with Auckland Transport to deliver patronage growth and a good customer experience.

44. Auckland Transport has upgraded most of the rail stations on the network, the latest station to be totally re-built is Mount Albert. These new stations provide more seating, better shelter, easier access and improved security for customers. The first new electric trains will start arriving in the country in the next week or two and will go into service next year.

45. In the meantime, the electrification work on the network continues with some lines already live.

Auckland Transport launches a campaign against red light running

46. Auckland Transport and Police are combining their efforts to make motorists, motorcyclists, cyclists and pedestrians safer at traffic light controlled intersections. A month-long campaign to raise awareness is being launched by Auckland Transport, while Police will be conducting enforcement campaigns at high risk intersections.

47. Between 2008 and 2012 there were 11 fatalities, 169 serious injuries and 1466 minor injuries at intersections where motorists failed to stop at red lights. The annual cost of red light running is estimated at $43 million

48. To get the message across that “Red Means Stop” Auckland Transport has launched a campaign using online, busbacks, billboards and radio. The campaign has the full backing of Police. The campaign follows an announcement last month that the government is stepping up the use of red light cameras, it expects to see new generation cameras appearing at intersections from the end of next year.

49. A Red Light Camera Pilot has been running in Auckland since 2007 it has found:

· 75 per cent public support for the use of Red Light Cameras

· 43 per cent reduction in Red Light Running, on average

· 69 per cent reduction in Red Light Running crashes, on average

· 32 per cent reduction in rear-end crashes (estimated)

· 93 per cent reduction in social cost of crashes (estimated)

50. The recently established Auckland Road Safety Executive Governance group, comprising representatives from Auckland Transport, NZTA and NZ Police, has also agreed to expand the current CBD red light camera operation to cover at least an additional five intersections identified as high-risk red light running crash sites, using the existing cameras. The sites have yet to be confirmed.

Issues Raised by Board Members

Location or Name of Issue	Description	AT Response
Matiatia	Reports of overcrowding in the Keyhole at Matiatia regarding transport operators.	The area of the keyhole was considered as part of the consultation which led to the reorganisation of parking restrictions in December 2011. The proposal separated the bus stop to one for scheduled service buses and another for coaches and converted all taxi stands and shuttle stops to dual use. Additional space was freed up by moving the mobility parking which was not received as a positive measure. Until long term plans are discussed, agreed and funded, AT does not propose to look at this area again as to do so will only be at the expense of a different user group which is not an effective approach. The current layout achieves a balance between users and while this may not meet demand AT believes it is the best that can achieved within the current constraints that apply to Matiatia. Auckland Transport does not believe that it is the responsibility of AT to facilitate a code of conduct amongst operators, this is more the domain of the Bus and Coach Association New Zealand as they most likely represent this group of users. The study into the wider transport issues on the island may suggest some ways in which this area could be reorganized in the future to improve the current situation.
Waitai Road	A request for Auckland Transport to consider a new footpath at Waitai Road.	The request for a new footpath for Waitai Road will be assessed with other such requests from Auckland wide and based on the results, the list will be prioritised to identify sites with the best benefits. The results of the assessment should be known by the end of November.
Sandy Bay Parking	Auckland Transport is investigating opportunities for improving parking controls, especially for board trailer parking adjacent to the boat ramp.	Auckland Transport has prepared consultation documents that will allow 30 metres of boat trailer parking on Sandy Bay access road from 1 December to 28 February. This consultation has been circulated to the residents and the Waiheke Local Board spokesperson.
Oneroa Bowling Club	Auckland Transport is reviewing the parking restrictions outside the Oneroa Bowling Club to discourage commuter parking. This will be a public consultation process.	Auckland Transport has agreed to begin consultation on a proposal to convert all the currently unrestricted angle parking to a six-hour time restriction. This will not apply to spaces that have an existing P180 restriction.

Authors	Lorna Stewart, Elected Member Relationship Manager, Auckland Transport
Authorisers	Roger Wilson, Council Engagement Manager, Auckland Transport

Attachments

No.	Title	Page
a ⇩	Map of Man O'War Bay Road and possible sealing extension	95

Signatories

Authors	Carol McGarry - Democracy Advisor
Authorisers	Judith Webster - Relationship Manager

Waiheke Local Board

19 September 2013

2012/2013 Year-end Budget Adjustments

File No.: CP2013/22406

Purpose

1. This report advises local boards of adjustments to the 2013/2014 and outer year budgets as a result of the 2012/2013 year-end adjustment programme. The adjustments primarily reflect updated information on the timing of individual capital expenditure projects. The updated budgets will be used for internal management and financial control, as well as regular reporting to local boards.

Executive Summary

2. The Annual Plan 2013/2014 includes budgets for the 2013/2014 year. These budgets were prepared using the best information available at the time and will form the basis for statutory reporting and accountability to the community.

3. However, for the purposes of internal management reporting, regular reporting to local boards and financial control, the 2013/2014 budgets are updated to reflect new information that has become available since finalising the financial results for 2012/2013. In particular, we now know how much capital expenditure actually occurred in 2012/2013 and how much unspent capital expenditure budget from 2012/2013 needs to be carried forward into 2013/2014 and subsequent years.

4. Carry forwards and bring backs are purely budget timing adjustments and do not increase or decrease a project’s multi-year budget (aside from any inflation adjustments). The updated capital expenditure budgets for 2013/2014 remain consistent with the long-term plan in terms of the overall funding impact, but they are more relevant and up-to-date for individual projects.

5. All unspent 2012/2013 capex allocated to a local board has been carried forward as part of the adjustment programme.

6. While the budget adjustments covered by this report primarily relate to the timing of capital expenditure, officers have also updated the 2013/2014 budgets for a small number of other changes.

Recommendation/s

That the Waiheke Local Board notes:

a) The updated budgets for 2013/2014, which will be used for the purpose of internal management reporting, regular reporting to local boards and financial control.

Discussion

7. Auckland Council’s adopted Annual Plan 2013/2014 includes the capital expenditure budgets for the 2013/2014 year. Those budgets were prepared using the best information available at the time and will form the basis for statutory reporting and accountability to the community.

8. However, for the purposes of internal management reporting, reporting to local boards and financial control, 2013/2014 budgets are updated to reflect new information that has become available since finalising the financial results for 2012/2013. In particular, we now know how much capital expenditure actually occurred in 2012/2013 and how much unspent capital expenditure budget needs to be carried forward into 2013/2014 and subsequent years.

Capital expenditure adjustments - timing changes

9. Following analysis of year-end financial results, specific capital expenditure projects have been identified where timing has changed and adjustments are required to ensure that budgets for individual projects are relevant and up-to-date.

10. There are a number of factors that can lead to under-spend against a project budget. For example, the time required to complete planning and consent processes, competing demands on resources, timing of decisions to invest, and ensuring the involvement of community groups or other parties in the process. Explanations for variances are included for the more significant projects in the budget adjustment attachment, and, if required, local boards can request further information on particular projects.

11. Some improvement work is already underway or planned that supports greater alignment between budgeted and actual capital expenditure. This includes:

a) Renewals – Property renewals budgets are being reviewed as part of establishing a three-year rolling work programme to ensure that each Council facility provides the level of service articulated in the relevant asset management plans

b) Best practice process guidance for discretionary capex budgets – Performance in the delivery of discretionary capital projects against budget is mixed across local boards. Best practice process guidance will be developed to support improved and consistent delivery of discretionary capex projects across all boards

c) Ensuring a deliverable capital programme – Officers will work with elected members as part of the next annual plan process to review planned capital expenditure programmes and revise capital expenditure phasing to ensure programmes are deliverable and also align to local board priorities.

Other budget adjustments

12. While the budget adjustments covered by this report primarily arise from the timing of capital expenditure, officers have also updated the 2013/2014 budgets for a number of other budget changes. These adjustments include correction of any errors and omissions identified, adjustments to reflect the realignment of the Recreation department and outstanding Community Development, Arts and Culture department restructure related adjustments.

13. Attachment A provides a list of capital budget adjustments for 2013/2014. Attachment B (which will be tabled at the meeting) sets out any operating expenditure adjustments for 2013/2014 for your local board.

Consideration

Local Board Views

14. Year-end budget adjustments are procedural in nature and primarily based on actual financial outcomes, they are approved at officer level with any significant budget adjustments approved by the Chief Financial Officer. There are no changes to service levels and all unspent local board capital expenditure budget for 2012/2013 has been carried forward.

15. Local boards are therefore asked to note the 2012/2013 year end budget adjustments and, if required, request further information on the adjustments for particular projects.

Maori Impact Statement

16. The changes outlined in this report will align budgets with the actual timing of capital projects. These budget changes, in themselves, will not impact Maori outcomes.

General

17. These budget adjustments are consistent with the long-term plan and do not have any material financial implications (predominantly timing changes).

18. The changes are not significant with respect to the council’s significance policy.

Implementation Issues

19. Budgets will be amended in core financial systems and used for internal control, monitoring and reporting for the 2013/2014 financial year. Any budget adjustments relevant to the 2014/2015 year will be reflected in the starting point budgets for the next draft annual plan.

Attachments

No.	Title	Page
a ⇩	Capital Budget Adjustments (FY14-FY22)	101
b ⇩	Operational Budget Adjustments	103

Signatories

Authors

Arti Shandhya Shardanand - Lead Financial Advisor - Local Boards

Authorisers

Nalar Mohamed - Manager Business Performance & Reporting

Judith Webster - Relationship Manager

Waiheke Local Board

19 September 2013

Waiheke Local Board Small Local Improvement Projects (SLIPs) Programme 2013/2014

File No.: CP2013/20740

Purpose

1. This report provides an overview of the Waiheke Local Board 2013/2014 Small Local Improvement Project (SLIP) programme and recommends projects for approval and commencement.

Executive Summary

2. The Waiheke Local Board had $449,000 SLIPs capital expenditure and $349,000 SLIPs operational expenditure to allocate in the 2012/2013 financial year. Both of these budgets have been 100% allocated. The Waiheke Island Local Board has projects carried forward from the 2012/2013 financial year. Information regarding these projects is shown in the Waiheke SLIPs programme attachment.

3. The Waiheke Island Local Board has $430,500 SLIPs capital expenditure and $302,517 SLIPs operational funding available to allocate in the 2013/2014 financial year.

4. To date the Waiheke Island Local Board has allocated $314,830 or 73% of their capital expenditure budget and $212,150 or 70% of their operational expenditure budget.

5. Approval of the recommendations in this report will allocate $388,080 Capex or 90% of the available SLIPs capital expenditure and $212,330 or 70% of the available operational expenditure leaving $42,420 capital expenditure and $90,187 operational expenditure for scoping prioritisation and project approval by the Local Board.

6. Further SLIPs funding reports for 2013/2014 financial year will be put to the board for project approval and implementation.

7. All 2013/2014 projects should have budget allocated to them within the first quarter of the 2013/2014 financial year; to enable commencement and completion between prior to 30th June 2014.

8. Most projects will need six months or more to be successfully delivered within the 2013/2014 financial year. Projects that have budget allocated to them with less then six months remaining within the current financial year, will be at risk of not being completed by 2013/2014 financial year end. As a result the project completion, as per the agreed delivery programme, may be deferred across into the following 2014/2015 financial year for completion.

Recommendation/s

That the Waiheke Local Board:

a) Delegate authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions where a variation to a project scope is needed due to unforeseen circumstances.

b) Receives the Waiheke Island SLIPs report and the September 2013 programme update.

c) Approves the following SLIPs projects for implementation during the 2013/2014 financial year and confirms the Project Spokespersons for each project:

No	Project description	Capex/ Opex	Budget value	Local board Spokesperson/s
1.	Return and reallocation of "Budget top up to Local Board discretionary funding"	Opex	-$10,000	TBC
2.	Accessible Fragrant gardens - Homersham Reserve, Mary Wilson Reserve and Oneroa street garden	Opex Capex	$2,850 $2,430	TBC
3.	“Be accessible” access map for a Waiheke	Opex	$750	TBC
4.	Playground equipment at the Tawaipareira Reserve/Skate Park	Capex	$50,000	TBC
5.	Production and printing of “The Waiheke Way” pamphlet, on water conservation and waste water management	Opex	$TBC	TBC
6.	2 New Bus landing pads - Wellington Road	Capex	15,000	TBC
	Water Tank installation and removal - Oneroa Bowling Club	Capex Opex	$5,400 $4,000	TBC

Discussion

9. The Waiheke Local Board had $449,000 SLIPs capital expenditure and $349,000 SLIPs operational expenditure to allocate in the 2012/2013 financial year. Both of these budgets have been 100% allocated. The Waiheke Island Local Board has projects carried forward from the 2012/2013 financial year. Information regarding these projects is shown in the Waiheke SLIPs programme attachment.

10. The Waiheke Island Local Board has approximately $430,500 SLIPs capital funding and $302,517 SLIPs operational funding available to allocate in the 2013/2014 financial year.

Recommendations for the allocation of SLIPs 2013/2014 opex and capex budgets are being sought in this report. The detail regarding these proposals is attached to this report as the, “SLIPs Project Summary for Waiheke Local Board September meeting 2013”.

11. Approval of the recommendations in this report will allocate $388,080 Capex or 90% of the available SLIPs capital expenditure and $212,330 or 70% of the available operational expenditure leaving $42,420 capital expenditure and $90,187 operational expenditure for scoping prioritisation and project approval by the Local Board.

12. Further SLIPs funding reports for 2013/2014 financial year will be put to the board for project approval and implementation.

13. All 2013/2014 projects should have budget allocated to them within the first quarter of the 2013/2014 financial year; to enable commencement and completion between prior to 30th June 2014.

14. Small Local Improvement Projects (SLIPs) funding is for projects that deliver a local community benefit. SLIPs funding provides an opportunity for the community to engage with their elected representatives and see the outcome of their funding decisions in a relatively short timeframe. The main criteria are that the proposal must provide a benefit to the local community. SLIPs can also be approved of in the form of a grant, up to the value of 100%.

SLIPs provide the Local Board with an opportunity to fund and provide solutions to their local communities, which are not covered by day-to-day council business. Historically SLIPs projects have received a lot of coverage from the local media. Examples of previous SLIPs projects include Anti-Graffiti murals, traffic calming devices, additional seating in parks, rubbish bins and playgrounds, basketball and volleyball courts, skate parks, toilets, new pathways etc.

Consideration

Local Board Views

15. This report canvasses the views of the Waiheke Local Board.

16. The recommendations contained within this report fall within the Local Board’s allocated authority.

Maori Impact Statement

17. Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

General

18. Communities are impacted by SLIPs projects. They provide an opportunity for staff and elected representatives to engage with the communities on their specific needs. SLIPs staff will liaise directly with all residents and stakeholders impacted by any SLIPs or Discretionary funded projects to be delivered.

19. Funding for the proposed projects within this report would be obtained from the Waiheke Local Board’s Small Local Improvement Project budget allocation. After allocating budget to all the projects listed in this report and elsewhere, the Waiheke Local Board will still have SLIPs capital and operational funding remaining unallocated. Further reporting as part of the monthly work programme reporting will be used to determine what other projects the board may wish to fund.

20. SLIPs need to comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and all Auckland Council policies.

Implementation Issues

21. All 2013/2014 projects should have budget allocated to them within the first quarter of the 2013/2014 financial year; to enable commencement and completion between prior to 30th June 2014.

22. Most projects will need six months or more to be successfully delivered within the 2013/2014 financial year. Projects that have budget allocated to them with less then six months remaining within the current financial year, will be at risk of not being completed by 2013/2014 financial year end. As a result the project completion, as per the agreed delivery programme, may be deferred across into the following 2014/2015 financial year for completion.

23. Longer term projects will result in SLIPs capital funding being carried forward to the 2014/2015 financial year and these projects not being delivered within the 2013/2014 financial year.

24. Budgets for projects funded from 2013/2014 SLIPs operational expenditure must be fully expended within the 2013/2014 financial year.

25. The ability to spend/deliver outcomes is dependent on the availability of experienced staff or consultant project management resource.

Attachments

No.	Title	Page
a ⇩	SLIPs Project Summary for Waiheke Local Board September 2013	119
b ⇩	Waiheke Local Board SLIPs Programme September 2013	129

Signatories

Authors

Susan Thomas - SLIPs Project Portfolio Leader

Katrina Morgan - Team Leaders SLIPs

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Judith Webster - Relationship Manager

Waiheke Local Board

19 September 2013

Waiheke Community Funding Round One 2013-2014

File No.: CP2013/22428

Purpose

1. To present applications for the following funds to the Waiheke Local Board, for consideration:

· Waiheke Local Board Community Fund – Round 1, July 2013

· Waiheke Community Group Assistance Fund (CGAF) – Round 1, July 2013

· Waiheke Accommodation Support Fund (ASF).

Executive Summary

2. This report presents a total of 13 applications. All applications were submitted online, using the new “Smartygrants” online funding system.

3. The Local Board Community Funding scheme received nine applications, requesting a total of $35,755.50. The available budget for 2013/14 is $46,377.36. The Waiheke local board hold four rounds of community funding a year. Officer recommendations total $6,554.00 for this round.

4. The CGAF received two applications, totaling $5,397. Two rounds are held each year, with a total budget of $15,000. Officer recommendations for this round total $4,444.33.

5. The ASF received two applications, totaling $22,500. One round is held each year, with a budget of $20,000. Officer recommendations total $20,000.

6. Recommendations

That the Waiheke Local Board:

a) Considers the officer recommendations and agrees to fund, part-fund or decline the Local Board Community Funding applications in this round as follows:

Organisation name	Funds required for	Amount requested	Amount recommended
Rocky Bay Memorial Cruising Club	Rocky Bay Cruising Club Annual Regatta	$2,000.00	$0
Charlotte Museum Trust	Towards hire of Tivoli Gallery, printing costs and transport to Waiheke for "Charlotte Museum in a Box" project	$835.00	$575.00
The Hip Op-eration Foundation	The Hip Op-eration Crew	$10,000.00	$0
The Waiheke Book Festival Charitable Trust	Waiheke Book Festival 2013	$3,350.32	$0
WaterSafe Auckland Inc	Towards Waiheke Whanau Nui programme in January 2014	$2,334.14	$800.00
The Parenting Place – Attitude youth division	Attitude programmes in Waiheke high schools 2013/2014	$911.00	$0
Onetangi Residents Association	towards rebuilding of septic tank soakage field	$6,325.00	$4,000.00
Mothers Helpers	Waiheke Pilot Project	$5,000.00	$0
Island Styles	Island Styles 2013	$5,000.00	$1,178.75
Total:		$35,755.5	$6,554.00

b) Considers the officer recommendations and agrees to fund, part-fund or decline the CGAF applications in this round as follows:

Organisation name	Funds required for	Amount requested	Amount recommended
Waiheke Community Art Gallery	Waiheke Artists in Residence Programme	$4,097.00	$3,497.50
Auckland Sexual Abuse HELP Foundation	Pre-school sexual abuse prevention programme “We Can Keep Safe”, to be presented at Waiheke Kindergarten.	$1,300.00	$946.83
Total:		$5,397.00	$4,444.33

c) Considers the officer recommendations and agrees to fund, part-fund or decline the ASF applications in this round as follows:

Organisation name	Funds required for	Amount requested	Amount recommended
Waiheke Budgeting Services Trust	Towards lease of 24 Belgium St, Ostend	$20,000.0	$17,500.00
Palm Beach Progressive Association Inc	Towards rates for Palm Beach Hall	$2,500.00	$2,500.00
Total:		$22,500	$20,000.00

Discussion

7. This report presents applications for the following funds to the Waiheke Local Board, for consideration:

· Waiheke Local Board Community Fund – Round 1, July 2013

· Waiheke Community Group Assistance Fund (CGAF) – Round 1, July 2013

· Waiheke Accommodation Support Fund (ASF).

8. All three of these funds align with the 2008 Auckland City Council Community Funding Policy. They are being implemented this year while a regional funding policy is developed.^{^[1]}

9. Applications were all completed using the new online funding system “Smartygrants”. Officers will shortly provide local boards with an analysis of the first online round as a part of the implementation of the new online application process.

10. The following tables summarise the total of 13 applications received:

Summary of applications to the Waiheke Local Board Community Fund
Organisation name	Funds required for	Amount requested
Rocky Bay Memorial Cruising Club	Rocky Bay Cruising Club Annual Regatta	$2,000.00
Charlotte Museum Trust	Towards hire of Tivoli Gallery, printing costs and transport to Waiheke for "Charlotte Museum in a Box" project	$835.00
The Hip Op-eration Foundation	The Hip Op-eration Crew	$10,000.0
The Waiheke Book Festival Charitable Trust	Waiheke Book Festival 2013	$3,350.32
WaterSafe Auckland Inc	Towards Waiheke Whanau Nui programme in January 2014	$2,334.14
The Parenting Place – Attitude youth division	Attitude programmes in Waiheke high schools 2013/2014	$911.00
Onetangi Residents Association	towards rebuilding of septic tank soakage field	$6,325.00
Mothers Helpers	Waiheke Pilot Project	$5,000.00
Island Styles	Island Styles 2013	$5,000.00

11. Through the Local Board Community Grants Fund, the Waiheke Local Board aims to build social capital within the local community. The Local Board does this by supporting projects that provide a community benefit, are equitable and inclusive and result in an ongoing gain to the local area.

12. This fund is allocated at the local board’s discretion. In accordance with its fiduciary duties, the local board is to act honestly, avoid conflicts of interest and act in what the local board believes to be the best interests of the community.

13. Round 1 of Waiheke Local Board Community Funding closed on 26 July 2013. The fund was advertised through community networks and on the Auckland Council Website. Officer recommendations for this fund are included as Attachment A.

Budget

14. $46,377.36 is available for 2013/2014. The amount allocated per round is at the local board’s discretion. Officer recommendations total $6,554.00 for this round.

15. Nine applications were received this round, requesting a total of $35,755.46 in Local Board Community Funding.

Guidelines

16. When reviewing applications, the local board should be guided by the following criteria (these are not eligibility criteria; rather they are guidelines to help the local board when considering the merits of each proposal):

· The proposal’s benefit to the local area

· The applicant group’s role in the local area

· The proposal’s alignment with the board’s priorities, such as

o Young people

o Maori

o The environment

o Culture and arts

o Social cohesion

o Recreation and sport

o Heritage

· Whether the group applies to receive the proceeds of gaming machines.

Summary of applications to the Waiheke Community Group Support Fund
Organisation name	Funds required for	Amount requested
Waiheke Community Art Gallery	Waiheke Artists in Residence Programme	$4,097.00
Auckland Sexual Abuse HELP Foundation	Pre-school sexual abuse prevention programme “We Can Keep Safe”, to be presented at Waiheke Kindergarten.	$1,300.00

17. Waiheke Community Group Assistance Fund assists groups with projects, programmes, initiatives and events that make a positive contribution to communities on Waiheke Island. Grants range from $0 - $25,000. A total of $15,000.00 is available to be distributed over two rounds for Waiheke CGAF.

18. Two applications were received for this fund, requesting a total of $5,397.00.

Assessment process

19. Council officers assessed CGAF applications according to set eligibility criteria. The resulting scores enable the local board to prioritise applications and fund accordingly. The scores and officer recommendations are attached in Attachment B.

Summary of applications to the Waiheke Accommodation Support Fund
Organisation name	Funds required for	Amount requested
Waiheke Budgeting Services Trust	Towards lease of 24 Belgium St, Ostend	$20,000.0
Palm Beach Progressive Association Inc	Towards rates for Palm Beach Hall	$2,500.00

20. The ASF provides financial assistance to community groups on Waiheke Island to assist with their accommodation costs. Grants range from $0 - $25,000.

21. A total of $20,000.00 is available for Waiheke ASF; there is one round.

22. Two applications were received, requesting a total of $22,500.00.

Assessment process

23. As for CGAF, ASF scores and recommendations are attached as Attachment B.

Consideration

Maori Impact Statement

24. Community funding is a general programme of interest and accessible to a wide range of groups, including Maori. Maori are therefore likely to benefit alongside other groups in the community.

General

25. The allocation of grants to community groups is within the adopted annual plan.

26. The decisions sought by this report do not trigger the Auckland Council Significance Policy.

Implementation Issues

27. All applicants will be notified of the outcome of their application for funding in writing. Staff will administer payment and receipt accountability for all grants.

Attachments

No.	Title	Page
a ⇩	Attachment A - Waiheke Local Board Community Funding Round One 2013/2014 - Recommendations	143
b ⇩	Attachment B - Waiheke CGAF and ASF Round 1 2013/2014 - Recommendations	153

Signatories

Authors

Gael Surgenor - Manager Community Development and Safety

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Judith Webster - Relationship Manager

Waiheke Local Board

19 September 2013

Allocation of Waiheke parks volunteer budget

File No.: CP2013/21681

Purpose

1. To seek approval for allocation of the Waiheke parks volunteer budget.

Executive Summary

2. At their August Local Board meeting the Waiheke Local Board approved the Local and Sports Parks annual work programme for Waiheke Island. This programme included a budget for volunteer support and equipment of $7,846.

3. This funding is provided to assist in maintaining and restoring parks where the work is carried out by volunteer groups. It is to cover the cost of miscellaneous materials, tools, fertiliser tablets, incidental signage and the costs associated with volunteer events rather than the funding of specific projects. Funding for specific projects may come from the parks weed control programme, the ecological restoration budget, from a Small Local Improvement Project or from other funding bodies such as ASB Community Trust.

4. Funding has been allocated at a nominal $1,000 per group (except for Friends of Te Toki who have been allocated $500 as their level of volunteer activity is expected to be lower this year). Appropriate costs will be paid by council up to this level for each group. Money will not pass directly to groups. Any unspent budget will be spent on miscellaneous items to be available for use by all groups if needed.

5. This report details the proposed recipients of that support for approval by the board.

Recommendation/s

That the Waiheke Local Board:

a) receives this report

b) approves the following maximum expenses related to work on parkland in association with Waiheke parks volunteer groups:

Kaitiaki of Newton Reserve $1,000

Orapiu Neighbourhood group $1,000

Friends of the McKenzie Reserve $1,000

Friends of Te Toki Reserve $500

Palm Beach Coast Care $1,000

Onetangi Beach Coast Care $1,000

Waiheke Mountain Bike Club $1,000

Me Aroha Foundation (food forests) $1,000

Miscellaneous tools/materials $364

Total $7,864

c) delegates authority to the parks portfolio holders to reallocate budget where needed to provide for unforeseen or new costs associated with volunteer activity on parks

Discussion

6. Auckland Council works in partnership with a number of parks volunteer groups on Waiheke Island. Typically, these volunteer groups provide guardianship, passion, initiative and labour to rehabilitate and improve reserves which may have otherwise been overlooked.

7. Expenses of up to $1,000 are anticipated to support work carried out by each volunteer group (except for Friends of Te Toki who have been allocated $500 as their level of volunteer activity is expected to be lower this year). Appropriate costs will be paid by council up to this level for each group. Money will not pass directly to groups. Any unspent budget will be spent on miscellaneous items to be available for use by all groups if needed.

8. The Waiheke parks volunteer groups are as follows.

· Kaitiaki of Newton Reserve – established around 2005 to improve Newton Reserve in Oneroa by controlling weeds, planting native trees, controlling rats, improving tracks and installing appropriate park furniture. Significant work has been completed each year since then as a result of a well-planned approach, excellent leadership, funding from Auckland Council and other funding bodies and substantial labour from the group and the off-island volunteers they recruit.

· Orapiu Neighbourhood Group – established around 2006 to improve the Hunterville Road and Neill Avenue (paper roads) by controlling weeds, planting native trees (particularly to re-establish Pohutukawa trees at Pohutukawa Bay), controlling rats, improving tracks and installing appropriate park furniture. A planned, staged approach has enabled consistent progress each year, funded by Auckland Council and supported by volunteer events featuring a consistently large turnout of Orapiu residents.

· Friends of McKenzie Reserve – established 2004 to remove the pine plantation and to create an educational revegetation project reflecting the different eco-tones that would have originally been present on the Northern side of Waiheke. Working in partnership with council, corporate groups and other funding bodies, over 1,000 volunteers have planted 13,000 native trees, created 3km of new walking track, controlled weeds, protected wetlands and designed interpretive signage to tell the story of the reserve.

· Friends of Te Toki Reserve – established in 2005 to protect the character of Te Toki Reserve through weed control, revegetation of the bush around the edge of the reserve and the creation of new walking tracks, the group has planted over 2000 trees, created 3km of new bush track and guided weed control within the reserve.

· Palm Beach Coast Care – established around 2004 to protect and restore the dune vegetation and foreshore at Palm Beach, this group has sought technical advice, inspired and organised dune plantings and other restoration work at the beach.

· Onetangi Beach Coast Care – established around 2000 to protect and restore the dune vegetation and foreshore at Onetangi Beach this group has sought technical advice, inspired and organised dune plantings and worked with council to manage beach access that protects the dunes.

· Waiheke Mountain Bike Club – established in 2006, the club has worked continually to extend the track network within Onetangi Sports Park, to provide tracks for all ability levels. They promote and encourage use of the tracks through the club website and through formal and informal event organisation. Supported by council they have designed the mountain bike track and created the ‘pump track’ at Tawaipareira Reserve (the skate park). They are now working with the Regional Parks team to extend the network into Whakanewha Regional Park

· Me Aroha Foundation – are working in partnership with council to establish demonstration food forests within reserves on Waiheke Island with the aim of increasing interest and understanding of this low maintenance food source. Working initially at Surfdale Reserve in 2013, they plan to create and manage larger sites in the future.

9.
Expected use of parks volunteer group budget

Volunteer Support	Description	BUDGET
Kaitiaki of Newton Reserve	Weed Control Fertiliser Tabs Miscellaneous Tools	$1,000
Orapiu Neighbourhood group	Collection of 1000 Muelhenbeckia plants (no charge) from Oratia Nurseries in Auckland. Weed Control	$1,000
Friends of the McKenzie Reserve	Volunteer Day - McKenzie Reserve. Port-a-loo hire. Miscellaneous Tools Fertilser Metal/Gravel	$1,000
Friends of Te Toki Reserve	Weed Control Fertiliser Tabs Miscellaneous Tools	$500
Palm Beach Coast Care	Fertiliser to spread over the existing plants 3 times a year 50 metres rope 12 signs with posts 12 additional posts fertiliser tabs for each plant	$1,000
Onetangi Beach Coast Care	Fertiliser to spread over the existing plants 3 times a year 50 metres rope 12 signs with posts 12 additional posts fertiliser tabs for each plant	$1,000
Waiheke Mountain Bike Club	Miscellaneous Tools; spades , shovel, rake & wheelbarrow Metal/Gravel Generic Race Signage Speed Sunday Promotion - Signage & Materials	$1,000
Me Aroha Foundation - Food Forests	Miscellaneous Tools; spades , shovel, rake & wheelbarrow Mulch Warratahs	$1,000
Miscellaneous items	Flagging Tape Fertiliser Tabs Maker spray paint Delivery of Equipment to Volunteer Sites Rubbish Bags and tip fees	$346
Total		$7,846

Consideration

Local Board Views

10. At their August Local Board meeting the Waiheke Local Board approved the Local and Sports Parks annual work programme for Waiheke Island. This programme included a budget of $7,846 for equipment and support for Waiheke parks volunteer groups.

Maori Impact Statement

11. The contribution of parks outcomes is of significant importance to tangata whenua, their well -being, values, culture and traditions. Sites of significance to tangata whenua are an important part of their heritage, established through whakapapa. Tangata whenua will be consulted where any work is planned around known or potential archaeological sites.

Attachments

There are no attachments for this report.

Signatories

Authors

Gary Wilton - Parks Adviser Hauraki Gulf Islands

Jane Aickin - Manager Local and Sports Parks Central

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Judith Webster - Relationship Manager

Waiheke Local Board

19 September 2013

Allocation of Ecological Restoration Budget

File No.: CP2013/21714

Purpose

1. To seek approval for allocation of the Waiheke parks ecological restoration budget.

Executive Summary

2. At their June 2013 meeting the Waiheke Local Board resolved:

Resolution number WHK/2013/178

MOVED by Chairperson F Storer, seconded Member D McKenzie:

That the Waiheke Local Board:

a) Receives the report on the expenditure of the Board’s Ecological Restoration Budget 2012/2013.

b) Requests that, in future, the proposed projects are submitted to the Board, in report form, for approval prior to expenditure and that projects are consistent with the intent of the budget, being Ecological Restoration.

3. At their August Local Board meeting, the Waiheke Local Board approved the Local and Sports Parks annual work programme for Waiheke Island. This programme included an ecological restoration budget of $36,793. This funding is provided for ecological restoration works across bush and natural areas consisting of plant and animal pest management. Emphasis is on areas of ecological importance and value.

4. Auckland Council works in partnership with a number of parks volunteer groups on Waiheke Island. Typically, these volunteer groups provide guardianship, passion, initiative and labour to rehabilitate and improve reserves which may have otherwise been overlooked. The Waiheke parks volunteer budget allows a small budget to support each group in their work but does not enable funding of significant restoration projects.

5. It is proposed that $18,000 of this budget be used to support ecological restoration projects in parks where volunteer groups operate. This support will usually be in the form of preparation of planting sites and/or plants for the 2014 planting season. Only projects on public land will be considered.

6. It is proposed that the remaining $18,793 of the budget be used to plan, install, record and monitor the 700 bait stations purchased from the 2012/13 ecological restoration budget in order to extend and improve the pest control operations on public land on Waiheke Island.

7. Staff will work with the local boards’ parks spokespersons to review those projects proposed and to prioritise sites based on ecological importance and value.

Recommendation/s

That the Waiheke Local Board:

a) receives this report

b) approves the allocation of $18,000 of this budget to fund smaller ecological restoration projects in parks where volunteer groups operate.

c) approves the allocation of $18,793 to plan, install, record and monitor 700 bait stations to extend and improve pest control on public land on Waiheke Island.

Discussion

8. This funding is provided for ecological restoration works across bush and natural areas consisting of plant and animal pest management. Emphasis is on areas of ecological importance and value.

9. The Waiheke Local Board is supporting three major ecological restoration projects through its Small Local Improvements Projects (SLIPs) programme: the Rangihoua Wetland restoration, the Te Matuku Wetland restoration and the Church Bay esplanade revegetation at Matiatia. These are major projects with a combined budget of over $100,000. They include weed control, planting and pest control.

10. Alongside these major projects, smaller ecological restoration projects can make a difference on a local scale, especially when they are delivered in partnership with parks volunteer groups. These projects empower the community and represent good value. Projects at Newton Reserve, McKenzie Reserve, Orapiu, Palm Beach, Onetangi Beach and Te Toki Reserve have a proven track record. Funding of site preparation and/or plants can enable these groups to restore bush and natural areas effectively at low cost.

11. It is proposed that staff work with parks volunteer groups to identify opportunities for smaller ecological restoration projects. Staff will review and prioritise opportunities based on ecological importance and value, with the highest priority projects funded to a maximum of $18,000 from the ecological restoration budget.

12. Pest control
Pests are a major threat to ecological restoration projects Rats and mustelids pose a threat to native birds and will eat sprouting native trees.

13. The application of best practice baiting and monitoring methodologies is key to effective and measurable pest control. Following the purchase of 700 new, safer and more effective bait stations from the 2012/13 ecological restoration budget it is proposed that these stations are professionally installed, recorded and monitored using the remaining $18,793 of the 2013/14 ecological restoration budget. At the same time, all council bait stations will be switched to best practice methodology using less poison, requiring less frequent visits, and being better monitored.

14. Remaining money will be spent on recruiting, training and motivating volunteers who maintain stations on council managed land. Projects like Arc in the Park have shown that a network of reliable, motivated volunteers will apply the baiting and monitoring methodologies and can help to keep operational costs down, freeing up budget for expansion of the project.

15. Effective pest control requires a co-ordinated approach across as big an area as possible, using best practice methodologies and monitoring to ensure results. This is easier to achieve on big blocks of land that are controlled by like-minded landowners.

16. The area between Onetangi Forest and Bird Reserve, Whakanewha and Te Matuku Peninsula has several major landowners operating significant pest control programmes, with over 3,000 bait stations regularly maintained. It is proposed that council managed land in and around this area is a priority for pest control, with the upgrading of pest control in existing ecological restoration projects at Orapiu, McKenzie Reserve, Newton Reserve and Te Toki Reserve a secondary aim.

Consideration

Local Board Views

17. The Waiheke Local Board has prioritised ecological restoration and supports both major and local volunteer projects.

Maori Impact Statement

18. The contribution of parks outcomes is of significant importance to tangata whenua, their well -being, values, culture and traditions. Sites of significance to tangata whenua are an important part of their heritage, established through whakapapa.

19. Tangata Whenua will be consulted where appropriate on each of the projects listed above.

Attachments

There are no attachments for this report.

Signatories

Authors

Gary Wilton - Parks Adviser Hauraki Gulf Islands

Jane Aickin - Manager Local and Sports Parks Central

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Judith Webster - Relationship Manager

Waiheke Local Board

19 September 2013

Service level enhancements in high profile areas during peak periods

File No.: CP2013/21529

Purpose

1. To seek approval of enhancements to service levels in high profile areas during peak periods.

Executive Summary

2. Over the summer of 2012/13 the Waiheke Local Board funded enhancements to service levels in high profile areas during the school summer holidays and the Easter holiday weekend. The board would like to fund similar improvements this year.

3. The enhanced service levels will repeat the service enhancements provided last year, with visible staff presence in high profile areas during peak times. These additional staff will maintain the cleanliness of high profile areas and will be able to act quickly and appropriately where necessary to maintain standards. The service will deliver the following outcomes:

· better management of public facilities during peak time;

· increase frequency of cleaning BBQs (currently once per week);

· more frequent checking of bus shelters.

4. At their August Local Board meeting, the board approved the Local and Sports Parks annual work programme for Waiheke Island. This programme included a management of public facilities budget of $26,206 for enhancements to service levels in high profile areas during peak periods.

5. This report details the improvements for approval by the board.

Recommendation/s

That the Waiheke Local Board:

a) approves the funding of enhanced to service levels between 7am and 3.30pm from December 26^th 2013 to February 6^th 2014 inclusive and from Easter Friday to Easter Monday inclusive at a cost of $25,314 to be paid from the management of public facilities budget.

Discussion

6. Over the summer of 2012/13 the Waiheke Local Board funded enhancements to cleaning frequencies in high profile areas during the school summer holidays. This was delivered using two staff, one in a ute and one in a Kubota buggy. The additional resource meant that high profile areas could be cleaned and checked more regularly and that any issues could be dealt with immediately. Following its initial success, the service was extended to cover the Easter holiday weekend. The board would like to fund similar enhancements this year.

7. The enhanced service levels will provide a visible staff presence in high profile areas during peak times. These additional staff will maintain the cleanliness of high profile areas and will be able to act quickly and appropriately where necessary to maintain standards. The staff will deliver the following outcomes:

· better management of public facilities during peak time;

· increase frequency of cleaning BBQs (currently once per week);

· more frequent checking of bus shelters.

8. These outcomes will be delivered by additional staff employed between 7am and 3.30pm from December 26^th 2013 to February 6^th 2014 inclusive and from Easter Friday to Easter Monday for:

· Loose litter collection and cleaning the exterior of rubbish bins at Oneroa Village, Artworks, Surfdale Village, Ostend Village, Onetangi Village and Rocky Bay. Bus shelters checked and loose litter to be collected from the road sides when travelling between the above villages. Time permitting the above sites will be visited twice during the day

· Barbecue cleaning at the following sites an extra six times per week (1 x clean per week in existing contract). Loose litter will be removed from around the barbecues and toilet buildings will be checked and litter removed. Covers barbecues at Oneroa Beach, Little Oneroa, Palm Beach, Matapana Reserve, Onetangi Beach, Tawaipareira Reserve.

· Provision of an on-call service to attend to issues with toilets, litter and barbecues to 11pm each evening (in addition to the usual 24 hour on call service for urgent issues in parks)

9. Since 1 July 2013, Auckland Transport contractors have been responsible for the maintenance and cleanliness of village centres. Parks contractors will enhance base service levels provided by both parks and Auckland Transport contractors. They will provide additional cleaning and/or notify relevant contractors where checks reveal the need for additional work in toilets, emptying waste bins or cleaning bus shelters.

10. The service will cost $25,314. This would be paid for from the management of public facilities opex budget of $26,206 in the Waiheke Local Board annual work plan, which was approved at the board’s August meeting.

Consideration

Local Board Views

11. The local board have requested these service enhancements and have approved the budget of $26,206 for management of public facilities.

Maori Impact Statement

12. Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions. No aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua.

Attachments

There are no attachments for this report.

Signatories

Authors

Gary Wilton - Parks Adviser Hauraki Gulf Islands

Jane Aickin - Manager Local and Sports Parks Central

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Judith Webster - Relationship Manager

Waiheke Local Board

19 September 2013

Dispensation for herbicide use in Waiheke Reserves

File No.: CP2013/22214

Purpose

1. To seek dispensation under the Waiheke Weed Management Policy, for the limited use of herbicides in local and sports parks on Waiheke Island.

Executive Summary

2. The legacy Auckland City Council Weed Management Policy (Waiheke section) restricts the use of herbicides on council administered land on Waiheke. It states

“Waiheke, Great Barrier and Ellerslie 'No Herbicide Use' Policies

In 1988, the Waiheke County Council established a moratorium on all herbicide use on

Council administered land on the Island. In 1995 the Waiheke Community Board resolved

to continue the ban on the use of herbicides, with some provision for limited herbicide application under restricted conditions. Dispensation for herbicide use in bush reserves may be obtained on application by the Parks Officer to the Community Board, the application including a long-term management proposal. The moratorium on herbicide use remains on all other areas (such as road berms, sports fields, grassed areas).”

3. The standard methodology for weed control in parks on Waiheke Island is to manage weeds manually or mechanically wherever this is feasible. Herbicide is only used in bush areas.

4. This report requests dispensation to use herbicide (primarily glyphosate and in some cases where necessary, metsulfuron) in bush areas within Waiheke reserves where manual or mechanical control is not feasible.

5. This programme and dispensation represents a reduction in levels of herbicide use on Waiheke Island. It does not require an extension of the range of chemicals available and asks for dispensation for metsulfuron and glyphosate only.

6. Dispensation is only sought for those situations where manual or mechanical control is not feasible. If dispensation is not granted for herbicide use in a reserve, it will not be feasible to control the infestation. In the case of moth plant, rhamnus and other total control and containment plants this will leave council in breach of the Regional Pest Management Strategy. In the case of surveillance pest plants, it will endanger the native flora and fauna within the reserve.

Recommendation/s

That the Waiheke Local Board:

a) Receives the report

b) Approves dispensation from the legacy Auckland City Council Weed Management Policy (Waiheke section) for the use of glyphosate and metsulfuron where manual or mechanical control is not feasible in bush areas of the following reserves:

· Alison Park

· Church Bay Esplanade Reserve (Matiatia)

· Glenbrook Reserve

· Hunterville Reserve – Orapiu

· Kennedy Point Reserve

· Kennedy Reserve

· Kuakarau Bay Forest

· Makora Reserve Access way

· McKenzie Reserve

· Newton Reserve

· Nikau Reserve (Rocky Bay)

· Okoka Bay Dead Dog Bay Walkway

· Oneroa Beach Reserve

· Onetangi Sports Park

· Park Road Reserve

· Putiki Reserve - Shelly Beach

· Surfdale Reserve Access way

· Tawaipareira Reserve

· Te Aroha Access way Reserve

· Te Whau Esplanade Reserve 1

· Park Point Walkway (Te Wharau) Reserve

· Te Toki Reserve

· Lot 51 DP 159304 (Water Right Gully)

· Other reserves for the removal of moth plant and rhamnus infestations only

c) Notes the need to ensure that weed control work is as effective as possible, and that application of herbicide is minimised and is aligned with the Auckland Council biosecurity best practice and the pest management strategy.

Discussion

Legacy weed policy

7. The legacy Auckland City Council Weed Management Policy (Waiheke section) restricts the use of herbicides on council administered land on Waiheke. It states

“Waiheke, Great Barrier and Ellerslie 'No Herbicide Use' Policies

In 1988, the Waiheke County Council established a moratorium on all herbicide use on

Council administered land on the Island. In 1995 the Waiheke Community Board resolved

Purpose of weed control

8. Weed control is carried out to protect the native flora and fauna of New Zealand. Weeds classified under the Regional Pest Management Strategy as ‘Total Control’ – see attachment 2, ‘Containment’ – see attachment 3 and some ‘Surveillance’ pest plants – see attachment 4 are controlled in Waiheke parks.

9. The Waiheke Local Board has commissioned a number of restoration projects across the island’s wetlands and reserves. These projects include significant weed control, some of which cannot be done manually or mechanically due to their type, extent and location. These restoration projects require follow up work for several years following the initial control stage. In addition the parks full facility contract includes follow-up work on a large number of weed control sites.

Methodology to minimise use of herbicide

10. The standard methodology for weed control in parks on Waiheke Island is to manage weeds manually or mechanically wherever this is feasible. Herbicide is only used in bush areas where manual or mechanical control is not feasible. Use is restricted to glyphosate and metsulfuron at minimal strengths, applied directly where possible using the cut and paste technique. Herbicide is only sprayed where large pampas are too big to remove manually and inaccessible for mechanical removal by digger and where weeds form a blanket across the ground and are too numerous to pull and too small to cut and paste.

11. Waterways (including floodplains, streams, adjacent wetlands and tidally inundated areas) and their associated aquatic species are particularly sensitive to agrichemicals. Therefore the use of agrichemicals needs to be restricted in these areas and only glyphosate (and suitable surfactants) approved for use near waterways will be used for weed control in the immediate vicinity of streams and wetlands.

Existing dispensation for wetland restoration work

12. At its May 2013 meeting the Waiheke Local Board approved dispensation from the legacy Auckland City Council Weed Management Policy (Waiheke section) for the use of Glyphosate, Metsulfuron and Vigilant Gel (picloram) during the wetland restoration work in Te Whau Esplanade Reserve, Rangihoua / Onetangi Sports Park and Te Matuku Bay Esplanade Reserve.

Request for dispensation

13. This report requests dispensation to use herbicide (primarily glyphosate and in some cases where necessary, metsulfuron) in bush areas within the Waiheke reserves listed below. Attachment 1 describes the park, the reason that weed control is required, the specific weeds targeted, the methodology - prioritising manual and mechanical control - and the long-term management programme.

· Alison Park

· Church Bay Esplanade Reserve (Matiatia)

· Glenbrook Reserve

· Hunterville Reserve – Orapiu

· Kennedy Point Reserve

· Kennedy Reserve

· Kuakarau Bay Forest

· Makora Reserve Access way

· McKenzie Reserve

· Newton Reserve

· Nikau Reserve (Rocky Bay)

· Okoka Bay Dead Dog Bay Walkway

· Oneroa Beach Reserve

· Onetangi Sports Park

· Park Road Reserve

· Putiki Reserve - Shelly Beach

· Surfdale Reserve Access way

· Tawaipareira Reserve

· Te Aroha Access way Reserve

· Te Whau Esplanade Reserve 1

· Park Point Walkway (Te Wharau) Reserve

· Te Toki Reserve

· Lot 51 DP 159304 (Water Right Gully)

· Other reserves for the removal of moth plant and rhamnus infestations only

14. Moth plant and rhamnus are particularly invasive and prevalent on Waiheke Island. They are both classified as containment pest plants, which under the Regional Pest Management Strategy all landowners – including Auckland Council – are required to remove. For this reason, permission is sought for dispensation to use herbicide in any reserve where necessary to remove blanket coverage of moth plant or rhamnus. It is not feasible to remove blanket coverage manually due to the large number and small size of seedlings. It is not feasible to remove blanket coverage manually in areas which are not currently mown as mowing does not kill the plant and is not economically viable on an ongoing basis.

Consideration

Local Board Views

15. Dispensations for herbicide use in individual reserves have previously been granted by the Waiheke local board during 2013. This request is for dispensation across the rest of the weed control sites in bush areas in Waiheke parks.

Maori Impact Statement

16. Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

Implementation Issues

1. Auckland Council contractors working on Waiheke Island are required to develop methodologies which minimise herbicide use and to use the least toxic herbicide for each situation.

2. This programme and dispensation represents no change to historical weed management practice and levels and type of herbicide use on Waiheke Island. It does not require an extension of the range of chemicals available and asks for dispensation for metsulfuron and glyphosate only.

3. Dispensation is only sought for those situations where manual or mechanical control is not feasible. If dispensation is not granted for herbicide use in a reserve, it will not be feasible to control the infestation. In the case of moth plant, rhamnus and other total control and containment plants this will leave council in breach of the Regional Pest Management Strategy. In the case of surveillance pest plants, it will endanger the native flora and fauna within the reserve.

Attachments

No.	Title	Page
a ⇩	Attachment 1 - Methodology and long term management plan for weed control in Waiheke Reserves	177
b ⇩	Attachment 2 - Total control pest plants	181
c ⇩	Attachment 3 - Containment pest plants	183
d ⇩	Attachment 4 - Surveillance pest plants	185

Signatories

Authors

Gary Wilton - Parks Adviser Hauraki Gulf Islands

Jane Aickin - Manager Local and Sports Parks Central

Authorisers

Judith Webster - Relationship Manager

Ian Maxwell - Manager Parks, Sports & Recreation

Waiheke Local Board

19 September 2013

Around Waiheke Walkway implementation plan

File No.: CP2013/22250

Purpose

1. At their December 2012 meeting the Waiheke Local Board resolved that in relation to item 18 Round Waiheke Walkway:

c) That the draft work plan for the Round Waiheke Walkway project be reported back to a Board workshop in February/March 2013, before approval by the Board.

The draft work plan was presented to a board workshop on 4 April. Feedback from the workshop guided the key elements of the attached draft implementation plan, which was presented to a board workshop on 4 August 2013. At this workshop, the board indicated which elements they would like to prioritise and fund in the 2013/14 financial year.

This report outlines the recommended work programme for 2013-14 for approval by the board.

Executive Summary

2. The Waiheke Local Board Plan includes a board priority to deliver the Around Waiheke Walkway – a seven day walk around the island. Delivery of the walkway has been scoped and an implementation plan developed (Attachment 1). The plan proposes that the essential track work, directional signage, toilet installation, mapping and communication work be done in 2013/14 so that the walkway can be opened in July 2014.

3. The board has indicated that its preference for the 2013/14 financial year is fund the delivery of essential infrastructure only, delaying the opening of the walkway until July 2015. Approximately $195,000 has been set aside for this work from the Around Waiheke Walkway budget and from SLIPs project funding.

4. The additional costs to open the Around Waiheke Walkway in the 2014/15 financial year are estimated at $301,200. Around Waiheke Walkway funding of $87,000 is available in 2014/15, leaving a shortfall of $214,200.

Recommendation/s

That the Waiheke Local Board:

a) Prioritise the following work on the Around Waiheke Walkway for the 2013/14 financial year:

· a safety assessment with Auckland Transport of walking on Cowes Bay Road and Man O War Bay Road.

· roadside improvements on Cowes Bay Road and Man O War Bay Road as identified in the safety assessment with Auckland Transport.

· essential track work including a section alongside Orapiu Road between Passage Rock Vineyard and the Pioneer Cemetery and the connecting walkway from Days Landing to Orapiu Road through Te Matuku Bay Esplanade Reserve and Te Matuku Scenic Reserve

· the installation of back-country toilets at Park Point and Awaawaroa

· installation of a walkers’ shelter in the Onetangi/Man O War Bay Road area

b) notes that part funding of this work is approved through the annual parks work plan:

· Deferred 2012/13 Around Waiheke Walkway Capex budget $35,000

· 2013/14 Around Waiheke Walkway Capex budget $87,000

c) notes that part funding of this work is approved through the SLIPs programme:

· SLIPs Capex approved for Around Waiheke Walkway $20,000

· SLIPs Opex approved for Around Waiheke Walkway $20,000

d) Notes that part funding of this work is under scoping through the SLIPs programme:

· SLIPs Capex - in scoping - for toilet at Awaawaroa (estimate) $35,000

Discussion

5. The Waiheke Local Board Plan includes a board priority to deliver the Around Waiheke Walkway – a seven day walk around the island. Delivery of the walkway has been scoped and an implementation plan developed (Attachment 1). The implementation plan identifies and costs all the work necessary to deliver the walkway to an appropriate standard.

6. The plan proposes that the essential track work, directional signage, toilet installation, mapping and communication work be done in 2013/14 so that the walkway can be opened in July 2014. Interpretation signage and additional track work would then be completed in 2014/15 to bring the walkway to the desired standard.

7. The board has indicated that its preference for the 2013/14 financial year is to deliver:

· a safety assessment with Auckland Transport of walking on Cowes Bay Road and Man O War Bay Road.

· roadside improvements on Cowes Bay Road and Man O War Bay Road as identified in the safety assessment with Auckland Transport.

· the installation of back-country toilets at Park Point and Awaawaroa

· installation of a walkers’ shelter in the Onetangi/Man O War Bay Road area

This would delay the opening of the Around Waiheke Walkway to June 2015.

8. Funding available for this work includes:

· Deferred 2012/13 Around Waiheke Walkway Capex budget $35,000

· 2013/14 Around Waiheke Walkway Capex budget $87,000

· SLIPs Capex approved for Around Waiheke Walkway $20,000

· SLIPs Opex approved for Around Waiheke Walkway $20,000

· SLIPs Capex - in scoping - for toilet at Awaawaroa (estimate) $35,000

Total $197,000

9. In order to open the Around Waiheke Walkway in the 2014/15 financial year the following additional funding is required:

· Orientation, direction, way marker and place name signage $137,000

· Interpretive signage $109,200

· Naming, brand development, mapping and promotion $55,000

Total $301,200

10. Funding available in the 2014/15 financial year includes $87,000 Around Waiheke Walkway Capex funding, leaving a funding deficit of $214,200.

11. In addition to this new asset creation the Around Waiheke Walkway will benefit from $406,180 of track renewal work projected to be funded through the renewals programme between 2013/14 and 2014/15.

Consideration

Local Board Views

12. The draft work plan was presented to a board workshop on 4 April. Feedback from the workshop guided the key elements of the attached draft implementation plan, which was presented to a board workshop on 4 August 2013. At this workshop the board indicated which elements they would like to prioritise and fund in the 2013/14 financial year.

Maori Impact Statement

13. The contribution of parks outcomes is of significant importance to tangata whenua, their well being, values, culture and traditions. Sites of significance to tangata whenua are an important part of their heritage, established through whakapapa.

14. Waiheke Island has high significance for Tamaki iwi, particularly Ngati Paoa Iwi. These iwi will be consulted on the development of the walkway, place names and particularly the interpretive signage plan.

Attachments

No.	Title	Page
a	Attachment 1 - Around Waiheke Walk implementation plan (Under Separate Cover)

Signatories

Authors

Gary Wilton - Parks Adviser Hauraki Gulf Islands

Jane Aickin - Manager Local and Sports Parks Central

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Judith Webster - Relationship Manager

Waiheke Local Board

19 September 2013

Approval of a New Lease at Anzac Reserve, The Waiheke Returned Services Association Incorporated.

File No.: CP2013/21536

Purpose

1 This report seeks Waiheke Local Board approval to grant a new lease to The Waiheke Returned Services Association Incorporated at Anzac Reserve, 29 Belgium Street, Ostend.

Executive Summary

2. The Waiheke Returned Services Association Incorporated (the club) has occupied its clubrooms at Anzac Reserve since 1993. The club’s previous lease commenced on 1 April 1993 for a term of twenty years plus one day, until its final expiry on 31 March 2013.

3. The club has applied for a new lease and is also seeking landowner approval for a new entranceway for its clubrooms, which will extend the building footprint. A report will be prepared for the local board’s consideration for the extension. An aerial view and site plan is shown in Attachment A.

4. This report recommends approving the grant of a new lease to The Waiheke Returned Services Association Incorporated under the terms and conditions of the community occupancy guidelines, for a period of ten years with one further ten year right of renewal, at Anzac Reserve, 29 Belgium Street, Ostend.

5. A community outcomes plan has been negotiated with the club and will be an attachment to the lease, subject to the local board approval. (Attachment B)

RRecommendations

That the Waiheke Local Board approves

a) The granting of a lease to The Waiheke Returned Services Association Incorporated at Anzac Reserve, 29 Belgium Street, Ostend, under section 54 (1) of the Reserves Act 1977, on the following terms and conditions:

i) Term - 10 years commencing 1 April 2013, with a further right of renewal of 10 years.

ii) Rent - $1.00 per annum plus GST

iii) The Waiheke Returned Services Association Incorporated Community Outcomes Plan is approved by the Waiheke Local Board.

iv) All other terms and conditions are in accordance with Auckland Council’s Community Occupancy Guidelines 2012.

Discussion

6. The Waiheke Returned Services Association Incorporated has occupied its current site since 1993 and prides itself on the position it has established within the community. The club’s current membership has grown to 960 and includes both Returned Services and Associate members. The club encourages the use of its premises by other not-for-profit groups and its application was accompanied by seven letters of support from Waiheke groups the club has accommodated and worked with. In addition to the sharing of its clubrooms, its own social activities include indoor bowls, fishing trips, weekly card games, snooker and dancing.

7. The club is a community hub for Anzac and Christmas Day celebrations, with special events planned for members and their families. Community welfare officers are in place seven days a week to assist with practical day to day help in the community, such as visiting members, providing transport to medical appointments, payment of medical accounts and providing grants and donations to non-profit organisations on Waiheke.

8. The club states it has made a conscious decision to develop a community based operation and considers its plans to improve the entrance will enhance its visibility in the area. A report has been prepared for the local board by council staff recommending landowner approval for this development.

9. As a social organisation the club operates a liquor and gaming licence for the benefit of members. Its audited accounts show proper accounting records have been kept.

Consideration

10 The recommendations within this report fall within the local board’s allocated authority relating to local recreation, sports and community facilities.

11. The lease area is a Local Purpose Reserve under the Reserves Act and there is no impediment to the granting of a new lease to the club.

12. The granting of a new lease is subject to the local board approving The Waiheke Returned Services Association Incorporated Community Outcomes Plan (Attachment B).

Local Board Views

13. The local board lease representatives have indicated their informal support for the granting of a new lease to the club.

Maori Impact Statement

14. There are no significant changes or impacts for Maori associated with the recommendations in this report. The club has ties with local Maori through their activities and Maori benefit as users of the club.

General

15. The recommendations within this report do not trigger the Auckland Council significance policy.

Implementation

16. All cost involved in the preparation of this lease document will be borne by Auckland Council.

Attachments

No.	Title	Page
a ⇩	Attachment A, The Waiheke RSA, Aerial View and Site Plan	211
b ⇩	Attachment B, Waiheke RSA Community Outcomes Plan	213

Signatories

Authors

Robyn Campbell - Community Lease Advisor

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Judith Webster - Relationship Manager

Waiheke Local Board

19 September 2013

Proposal to construct a new entrance to the Waiheke Island Returned Services Association clubrooms on Anzac Reserve.

File No.: CP2013/20863

Purpose

1. The purpose of this report is to seek approval from the Waiheke Local Board for the construction of an extension to the Waiheke Island Returned Services Association clubrooms located on Anzac Reserve, 29 Belgium Street. The extension would create a new entrance feature that would be outside of the RSA’s current lease area and therefore a new lease would be required.

Executive Summary

2. The Waiheke Island Returned Services Association (RSA) proposes to construct a new entrance to their clubrooms located on Anzac Reserve, 29 Belgium Street.

3. The entrance would form part of planned renovations to the existing clubrooms. It is intended that the new entrance and thus the RSA would be more visually prominent from both within the reserve and from the road.

4. Parks officers consider that the proposal is appropriate and will not have a significant impact on the existing use or visual character of Anzac Reserve.

5. The entrance would consist of an addition to the building footprint of approximately 12m². A new lease would be required, and the RSA has submitted an application to the Community Lease Team.

Recommendation/s

That the Waiheke Local Board:

grants landowner approval for the construction of a new entrance structure on the north-eastern corner of the Waiheke Island Returned Services Association (RSA) clubrooms on Anzac Reserve, 29 Belgium Street, subject to the outcome of the application for a new lease to change the boundary of the leased area.

Discussion

6. The Waiheke Island Returned Services Association (RSA) proposes to construct a new entrance to their clubrooms located on Anzac Reserve, 29 Belgium Street. The entrance would be constructed at the eastern end of the current ramped entrance extending beyond the current building footprint (see attachment A).

7. The RSA has decided to renovate their clubrooms including recladding the outside of the building and constructing a new entrance with greater visibility from the road and within the reserve itself. The current entrance is via a ramp that is somewhat hidden from the roadside by large trees. The RSA consider that the hidden location of the entrance means that many people do not know the club is there and this in turn has contributed to a loss of identity for the Waiheke Island RSA.

8. The proposed new entrance would be located more prominently on site in an area with clear visibility from the road and footpath. The existing ramp will be raised to form a deck with the opportunity for outdoor seating.

9. The entrance structure would add approximately 12m² to the footprint of the building, extending approximately 2.2 metres from the edge of the existing building. This area is paved and currently used by vehicles accessing the RSA and the Sunday market.

10. Sunday market stall holders are the other main users of this area of the reserve. Access to the stalls is via the footpath directly adjacent to the RSA entrance. The existing footpath will remain in this location however it has been identified that the stall located by the current entrance would have to be moved approximately 1.5 metres west into the reserve.

11. The RSA has also identified that the existing flagpole would require removal to another location on site and that the existing bollard and seat located at the start of the footpath will need realigning to match the new building edge.

12. Parks officers have reviewed the proposal and consider that the new entrance structure is located appropriately within the reserve and given its small size would not have a significant impact on the existing use or visual character of Anzac Reserve.

Local Board Views

13. This report is seeking a recommendation from the Waiheke Island Local Board.

Maori Impact Statement

14. Parks and heritage is of fundamental importance to Tangata Whenua, their culture and traditions. Sites of significance to Tangata Whenua are an important part of their heritage, established through Whakapapa. The activities identified in the report will not have an impact on Maori.

Implementation Issues

15. The Waiheke Island RSA has an existing lease over the building footprint of the clubrooms. The proposed extension would be outside of this leased area and a new lease would be required. The RSA has applied to the Auckland Council Community Lease Team for a new lease. The boundary would be changed accordingly if the new lease is approved.

16. The RSA has stated that while they are undertaking the initial design and planning works required for the proposed extension, they do not have a confirmed timeframe in which to carry out the proposed works.

Attachments

No.	Title	Page
a ⇩	Proposed Entry RSA Clubrooms: site plan and floor plan	217
b ⇩	Site Photos of Anzac Reserve showing the location of the proposed new entrance	225

Signatories

Authors

Kate Morrissey - Parks & Recreation Advisor

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Judith Webster - Relationship Manager

Waiheke Local Board

19 September 2013

Auckland Council Property Limited Local Board Six-Monthly Update 1 January to 30 June 2013

File No.: CP2013/21869

Purpose

1. The purpose of this report is to update the Waiheke Local Board of the activities of Auckland Council Property Limited (ACPL) for the six months 1 January to 30 June 2013.

Executive Summary

2. ACPL presented its Engagement Plan to the 21 local boards in late 2011, early 2012 and again in June 2012. The Engagement Plan has undergone further enhancement to align it with Council’s Local Board Engagement Guidelines as per the latest Shareholder Expectation Guidelines. Please find our updated DRAFT copy included as Attachment A.

3. ACPL’s quarterly report to Auckland Council for the three months 1 January to 31 March is included as Attachment B. This includes an update on projects, business interests and place shaping initiatives from both within and outside your Local Board area.

4. A summary of ACPL activities specific to the Waiheke Local Board is outlined in the Discussion section of this report with supporting detail included in Attachments B, C, D and E.

Recommendation/s

That the Waiheke Local Board:

a) That the Waiheke Local Board receives the Auckland Council Property Limited Local Board Six-Monthly Update Report August 2013.

Discussion

Workshops and Meetings

5. A local board representatives’ workshop was held on 30 May. The workshop covered the following four ACPL workstreams - acquisitions, property development & housing strategy, property management and the portfolio review and Rationalisation Process. Following the workshop Toni Giacon, Team Leader Portfolio Review, was invited by Local Board Services to attend a monthly Local Board Chairs forum to go over the Rationalisation Process in more detail. The date for this follow on session is to be confirmed.

6. The ACPL local board liaison was not required to attend the Waiheke Local Board business meeting in May or June to present ACPL’s report to end of December 2012. The board indicated that the transport planning and place-shaping project under way at Matiatia is the priority at present. Reporting around any other issue would not be required. ACPL’s development team led reporting on this issue at that time. Discussions are ongoing with regular reporting as appropriate. See paragraph 14 for a high level update on the project. ACPL’s liaison will be available at the request of the board for any further reporting as required.

7. ACPL representatives also attended property specific meetings and workshops relating to general property management and the ongoing portfolio Rationalisation Process. Meetings and workshops attended with the Waiheke Local Board are listed in the attached schedule as Attachment C.

Property Portfolio Management

8. The property portfolio has continued to grow during the third quarter and now comprises 1048 leases across 670 properties. Detail on the Property Portfolio’s performance can be found on page 4 of Attachment B.

9. Property portfolio information detailing current ACPL managed commercial and residential property within the Waiheke Local Board area is attached at Attachment D of this report. The report has been enhanced to include each property’s classification or reason for retention along with additional notes to identify the nature of the property, such as a café within a library, or a residential property with tenancy in place.

10. A report indicating portfolio movement in the local board area is attached as Attachment E. The report details all new acquisitions including the reason for acquisition, any transfers and the reason for transfer, and any disposals.

Portfolio Review and Disposals

11. ACPL is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate. ACPL has a particular focus on achieving housing outcomes. Identifying potential sale properties contributes to Auckland Plan outcomes by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects. ACPL and Auckland Council’s Property Department work collaboratively on a comprehensive review process to identify such properties.

12. Once identified as a potential sale candidate a property is taken through a multi-stage Rationalisation Process. The agreed process includes engagement with; council, CCOs, local board and mana whenua. This is followed by ACPL Board approval, engagement with local ward and the Independent Maori Statutory Board and finally a governing body decision. A detailed process flowchart is provided as Attachment F.

13. Council is budgeting to receive proceeds from the sale of surplus properties of $80 million in 2012/2013 and $58 million in 2013/2014. The financial implication of not achieving these budgets would be higher debt and therefore higher interest costs compared to budget.

14. Properties currently under review for future use opportunities in the Waiheke area are listed below. Further details are included in Attachment D.

PROPERTY	DETAILS
4 – 6 Belgium Street (Unit 1) – Waiheke Island	Site of Proposed Waiheke Service Centre. Depot. This was purchased as landbanking and was intended for a future library along with 7 Waitai Rd. However the library has been relocated and these sites are now being evaluated for future use options via ACPL's Rationalisation Process.
15 Waitai Road, Waiheke Island	Pending confirmation of link to potential future service requirements at 6 Belgium Street.

Place Shaping and Housing Initiatives

15. An update on ACPL’s place shaping initiatives and proposals region wide is outlined in pages 7 to 10 of Attachment B. A high level update on activities in the Waiheke Local Board area is outlined in points below.

- Auckland Council Property Limited manages the Auckland Council owned land at Matiatia adjacent to the wharf. The land is used mainly for parking. There are three commercial tenants and two subtenants located on the land on term leases with demolition clauses. The area is of considerable significance to local iwi and ACPL is engaging with them on matters relating to the area.

- Should ACPL find compelling reasons to progress development work at this site to a concept stage a (ACPL) Board Report, or Business Case, will be presented to its Board of Directors with the objective of getting funding to develop a concept for the proposed development. ACPL will also comply with instructions received from other departments and governance to carry out further work on a property. Often this line of work is carried out in conjunction with others such as the case with Auckland Transport on Matiatia.

16. An update on ACPL’s housing initiatives and proposals region wide is outlined on pages 10 to 11 of Attachment B. There are currently no ACPL lead housing initiatives in the Waiheke Local Board area.

Acquisitions

17. ACPL purchases properties required by Auckland Council and Auckland Transport (AT). We also provide advice to assist with budgets, business cases and strategy to support an acquisition. In the financial year 2012 – 2013 ACPL acquired 188 properties region wide at a value of approximately $140M.

18. ACPL is currently negotiating to purchase 389 properties for Auckland Council and AT that have a value of approximately $95 million. This includes 311 properties for AT and 78 for Auckland Council.

19. The majority of Council acquisitions relate to open space requirements related to subdivisions. Current acquisitions programmes for AT are;

- AMETI (Auckland Manukau Eastern Tamaki Initiative)

- CRL (City Rail Link)

- Te Atatu Road, Te Atatu road widening

- Dominion Road, Mt Eden road widening.

20. ACPL’s acquisitions performance against SOI measures can be found on page 13 of Attachment B.

21. Due to commercial sensitivities any Waiheke Local Board specific acquisitions detail will be provided direct to the local board by the Auckland Council or AT project owner.

Business Interests

22. A high level update on council business interests managed by ACPL is available on pages 11 and 12 of Attachment B.

23. A report on ACPL managed business interests in the Waiheke Local Board area is outlined in points below.

- Stoney Ridge Quarry, Waiheke: The Stoney Ridge Quarry has been in operation on this site since the 1950’s although it would appear that the operation was not consented for its current scale. In 2012, a resource consent application was declined due to considerations raised by local iwi and an appeal to that decision is being progressed. It is hoped that the resolution of this appeal process will be achieved by the end September 2013.

Origin Quarries are the Quarry operator, paying a royalty to AC based on sales on a monthly basis. The operation of the quarry has continued while resource consent is being sought.

Consideration

Local Board Views

24. This report is for the Waiheke Local Board’s information and seeks the views of the Local Board.

Maori Impact Statement

25. During the quarter ACPL has further developed the Maori engagement initiatives begun in Q2. Our enhanced process engages with the 19 key mana whenua groups in the Tamaki region on three fronts: identifying cultural significance concerns regarding disposal properties, flagging commercial interests and development partnering discussions. ACPL has also undertaken to be part of council’s Maori Responsiveness Plan pilot programe. The project’s key output will be an operational document outlining how ACPL will contribute to council’s strategic and operational commitments to Maori. More details are included in Attachment B page 18 paragraphs 7 to 7.3. ACPL will advise the Waiheke local board as appropriate of any specific discussions that arise in the local board’s area.

26. Discussions currently underway with iwi in the Waiheke area are detailed below:

- Matiatia Wharf: as outlined in paragraph 14, the area at Matiatia is of considerable significance to Ngati Paoa. ACPL is engaging with Ngati Paoa throughout the planning process to ensure all considerations are taken into appropriate account.

- Stoney Ridge Quarry: ACPL has also been engaging with Ngati Paoa in relation to the resource consent for Stoney Ridge Quarry. See paragraph 22 above.

General

27. This report is intended to help ACPL meet its statutory obligations under the Local Government Act 2002. The relevant sections of the Local Government Act 2002 are noted below for information.

28. As provided in section 59(1) of the Local Government Act 2002, the principal objective of a CCO is to:

(a) achieve the objectives of its shareholders, both commercial and non-commercial, as specified in the statement of intent; and

(b) be a good employer; and

(c) exhibit a sense of social and environmental responsibility by having regard to the interests of the community in which it operates and by endeavoring to accommodate or encourage these when able to do so; and

(d) the CCO is a council-controlled trading organisation, conduct its affairs in accordance with sound business practice.

29. As provided in clause 1 of Schedule 8 of the Local Government Act 2002, the purpose of the SOI is to:

· state publicly the activities and intentions of a CCO for the year and the objectives to which those activities will contribute;

· provide an opportunity for shareholders to influence the direction of the organisation; and

· provide a basis for the accountability of the directors to their shareholders for the performance of the organisation.

Implementation Issues

30. There are no implementation issues.

Author	Caitlin Borgfeldt Local Board Liaison
Authoriser	David Rankin Chief Executive

Attachments

No.	Title	Page
a ⇩	ACPL DRAFT Local Board Engagement Plan	233
b ⇩	ACPL 31 March Report to Council	249
c ⇩	Schedule of Meetings and Workshops	273
d ⇩	Properties Managed by ACPL in the Local Board area	275
e ⇩	Property movement in the Local Board area	277
f ⇩	Rationalisation Process Flowchart	279

Signatories

Authors	Alastair Cameron - Principal Advisor CCO Governance and External Partnerships
Authorisers	Judith Webster - Relationship Manager

Waiheke Local Board

19 September 2013

Waiheke Walking Festival 2013 Funding Agreement

File No.: CP2013/21825

Purpose

1. The purpose of this report is to provide a copy of the Waiheke Walking Festival 2013 Funding Agreement entered into with the Hauraki Gulf Conservation Trust for the information of the Waiheke Local Board.

Executive Summary

2. At its meeting held 20 June 2013, the Waiheke Local Board passed the following resolution:

“22 Events funding application - Waiheke Walking Festival

Resolution number WHK/2013/182

MOVED by Chairperson F Storer, seconded Member D McKenzie:

That the Waiheke Local Board: …

b) Approves funding of $9,500 from 2012/2013 Local Events Discretionary and Local Events General budgets for the Hauraki Gulf Conservation Trust Waiheke Walking Festival, conditional on a Funding Agreement being approved and signed by the Board.”

3. The Waiheke Walking Festival 2013 is scheduled to take place from 26 October to 3 November 2013, however the funding agreement had not been completed and approved by the Board in accordance with the resolution above by the time of the Board’s meeting on 15 August 2013. Given the timeframes involved and the need to have the agreement completed and the funding disbursed as soon as possible, at the 15 August 2013 meeting the Board resolved:

“25 Waiheke Walking Festival 2013 Funding Agreement

Resolution number WHK/2013/1

MOVED by Chairperson F Storer, seconded Member DM McKenzie:

That the Waiheke Local Board:

a) Approves the following key outcomes and conditions to be included, along with Council’s standard terms and conditions, in the Waiheke Walking Festival 2013 Funding Agreement with the Hauraki Gulf Conservation Trust:

Outcomes:

· The event highlights Waiheke’s natural and recreational attributes

· The event focuses on respect for ecology, its protection and upgrade

· The event recognises the value of preserving and extending public walkways

Conditions:

· The event is rubbish free - what comes in goes out (participants are to take their rubbish away with them)

· Walks are accessible to all

o All walks are to be free of charge, although donations to the Hauraki Gulf Conservation Trust can be collected

o Walks are to be graded easy, medium and hard. A walk for those using walking aids or with health conditions is to be included

· Guides conducting the walks are to be appropriately trained in health and safety and the relevant aspects of the walks such as terrain, features, heritage. Safety and other appropriate warnings are to be part of pre-walk briefings and stragglers are to be kept on track

· The Waiheke Local Board is acknowledged for the funding support received

· Learnings are captured at the end of the event, leading to better events in future years

b) Delegates authority to the Chairperson and the Events Portfolio holder to make any final minor amendments required and to approve the Waiheke Walking Festival 2013 Funding Agreement with the Hauraki Gulf Islands Conservation Trust in accordance with the agreed outcomes and conditions, to enable its execution by officers and report back to the Board.”

4. The Funding Agreement has now been approved by the Chairperson and Events Portfolio holder, has been executed by officers and is attached to this report for the Board’s information.

Recommendation/s

That the Waiheke Local Board:

a) Receives the report

Attachments

No.	Title	Page
a ⇩	Waiheke Walking Festival 2013 Funding Agreement	301

Signatories

Authors	Harriet Kennedy - Local Board Advisor Waiheke
Authorisers	Judith Webster - Relationship Manager

Waiheke Local Board

19 September 2013

Information Report - Music in Parks 2013/2014

File No.: CP2013/19581

Purpose

1. The purpose of this report is to inform the Waiheke Local Board that planning for the Music in Parks 2013/2014 season is currently underway. The programme will be delivered by the Event Delivery Team, Community Development Arts and Culture.

Executive Summary

2. Music in Parks is a regional event programme. The series comprises of free music concerts taking place in parks across Auckland.

3. The Auckland Council’s Event Delivery team is planning the 2013/2014 Music in Parks programme and wishes to inform the local board of the programme plan for its area.

4. Funding for the programme will come from the Regional Events budget.

5. The Music in Parks programme planning is taking into consideration:

· effective geographical spread

· past data on popularity, attendance and genre

· the complex scheduling of other events across the region

· effective use of available budget

6. Council communications and marketing staff will develop localised marketing campaigns to ensure increased resident participation and community engagement.

Recommendation/s

That the Waiheke Local Board:

a) Endorses the proposed Music in Parks programme for 2013/2014.

Discussion

Background

7. The Music in Parks 2013/2014 summer series will take place between 11 January and 23 March 2014, with concerts held (mainly) on either a Saturday or a Sunday afternoon. Concerts take place in the afternoon from approximately 2pm to 5 or 6pm. The timings have yet to be confirmed for the 2014 season.

8. The 2013/2014 concerts will be held in established, popular venues and in other suitable venues as applicable. Venue viability is based on, but not limited to, availability, location, accessibility, current infrastructure, vehicle access, parking and access to public transport. A local or regional support act will be programmed into these events where possible.

Music in Parks 2012/2013 programme evaluation

9. Overall satisfaction with the 2012/2013 Music in Parks programme was high, with 89 per cent stating that they were satisfied with the event overall. This score is above the regional target for events of 85 per cent (IPSOS Survey 2013 Music in Parks).

10. In June and July 2013 a series of region-wide focus groups were held with the objective of building on the current success of the Music in Parks programme by increasing resident participation and community engagement. The focus groups provided a clearer understanding of what motivates and influences people to attend, and what refinements and improvements to the series could promote increased attendance at and recognition of events. Feedback has been incorporated into the 2013/2014 season programme.

11. Feedback emphasised the need for a more localised marketing campaign for Music in Parks. Staff will work closely with the council communications and marketing team to develop strong marketing campaigns. With a longer lead-in time communications could include the following channels:

· Our Auckland

· suburban/local papers

· school newsletters

· community noticeboards

· mobile billboards

· Music in Parks website

· Music in Parks facebook page

· Music in Parks printed programme

· online event listings

· email posters/flyers

Waiheke Local Board Area

12. Further discussions will be had with the Waiheke Local Board to confirm the venue, time and genre for a Music in Parks Event proposed to be held on Waiheke on Saturday 1 February 2014.

Consideration

Local Board Views

13. This is the first opportunity to seek local board views.

Maori Impact Statement

The 2013/2014 Music in Parks programme is designed to benefit the local community as a whole, including Maori.

Please note this report should be in the name of Helen Sanders, Event Organiser

Attachments

There are no attachments for this report.

Signatories

Authors

Susan Helps - Team Leader Regional Events and Partnerships

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Judith Webster - Relationship Manager

Waiheke Local Board

19 September 2013

ATEED Six monthly report to Local Boards

File No.: CP2013/20570

Purpose

1. The purpose of this report (Attachment A) is to provide local boards with highlights of ATEED’s local level activity for the six months from 1 January to 30 June 2013.

Executive Summary

2. This report (Attachment A) provides the Waiheke Local Board with highlights of local activity carried out by ATEED within the Waiheke Local Board area for the six months from 1 January to 30 June 2013.

3. The report follows ATEED’s commitment to update all local boards on local level activity pertinent to their area every six months as per ATEED’s Local Board Engagement Plan 2012-2013.

Recommendation/s

That the Waiheke Local Board:

a) That the report be received.

Discussion

4. This report (Attachment 1) provides the Waiheke Local Board with highlights of local activity carried out by ATEED within the Waiheke Local Board area for the six months from 1 January to 30 June 2013.

5. The report follows ATEED’s commitment to update all local boards on local level activity pertinent to their area every six months as per ATEED’s Local Board Engagement Plan 2012-2013.

6. In summary the report includes:

· ATEED’s support of the growth and competitiveness of businesses in the Waiheke Local Board area. This includes metrics showing:

- the number of local business attending ATEED supported local businesses events and networking functions;

- business mentor placements facilitated;

- investment in local businesses via the Regional Partner Programme;

- the number of local schools participating in the Young Enterprise Scheme;

- filming activity facilitated by ATEED within the Waiheke Local Board area.

· ATEED’s activity to support the delivery on the Auckland Visitor Plan as it relates to the Waiheke Local Board area. This includes statistics detailing the number of visits to aucklandnz.com webpages that showcase the Waiheke Local Board and surrounding area.

· ATEED’s activity to support the delivery of Auckland’s Major Events Strategy, including events available to residents of the Waiheke Local Board area in which ATEED played an active role

7. ATEED staff will be present at the Waiheke Local Board meeting to answer questions arising from this report, unless other arrangements have been made.

8. This 6 monthly report should be read in conjunction with ATEED’s quarterly reports to Auckland Council. These reports highlight the breadth of ATEED’s work at the regional level, performance against targets and financial statements and are presented to the Accountability and Performance Committee.

9. ATEED’s Quarter 3 report was circulated to the Waiheke Local Board in advance of the Accountability and Performance Committee meeting on 13 June 2013. ATEED’s Quarter 4 report will be presented to the same committee on 12 September 2013, and circulated to local boards prior to the Accountability and Performance Committee meeting.

Consideration

Local Board Views

10. This report is for information only.

Maori Impact Statement

11. This report is for information only.

General

12. Not applicable

Implementation

13. None

Authors

Joshua Ong, Governing Body and Board Secretary, ATEED

Chris Lock, Manager Business Growth – Central, ATEED

Authorisers

James Robinson, Manager Operational Strategy & Planning, ATEED

Attachments

No.	Title	Page
a ⇩	ATEED - Six monthly report to the Waiheke Local Board	341

Signatories

Authors	Carol McGarry - Democracy Advisor
Authorisers	Judith Webster - Relationship Manager

Waiheke Local Board

19 September 2013

Waiheke Local Board End of Term report 2010 to 2013

File No.: CP2013/22891

Purpose

1. The purpose of this report is to document the key achievements of the Waiheke Local Board over the last three years. Progress has been made and milestones achieved during the Board’s first term in office.

Executive Summary

2. The report briefly outlines the establishment of Local Boards as part of the governance structure of Auckland Council, and the roles and responsibilities of the Waiheke Local Board and the local board members. The Board’s strategic direction, as outlined in the Waiheke Local Board Plan and as implemented through the Local Board Agreement, are briefly described. Key projects and initiatives achieved over the last three years are highlighted, along with key advocacy, submissions and community engagement activity.

Recommendation/s

That the Waiheke Local Board:

a) Receives the End of Term Report 2010 to 2013.

Discussion

3.1 Auckland Council

Auckland Council was established with a new governance model in 2010, when seven City and District Councils across the Auckland Region amalgamated to form one organisation. Auckland Council comprises two complementary and non-hierarchical decision-making parts: the Governing Body (consisting of the mayor elected by all Aucklanders and 20 councillors elected on a ward basis), and 21 local boards (with members elected by the local board area).

3.2 Local Boards

Local boards are a key part of Auckland's governance, enabling local representation and decision making on behalf of local communities. Local boards have a significant and wide-ranging role that spans most local government services and activities. Local boards make decisions on local matters, provide local leadership and support strong local communities. Local boards provide important local input into region-wide strategies and plans including those of the council-controlled organisations (CCOs).

4.0 Structure and Set Up of the Waiheke Local Board

4.1 Key Roles of the Waiheke Local Board

The Waiheke Local Board represents the interests, and advocates on behalf of, the Waiheke community in discussions with the Governing Body on major planning and strategy decisions affecting Waiheke and the region. The Waiheke Local Board advocates to the Governing Body to have the Waiheke Local Board informed about all major consented activities within the board’s area. The Board believes that local decisions are best made by Local Board representatives closest to the community in which they live.

4.2 Waiheke Local Board Structure

From the beginning, the Waiheke Local Board was concerned to ensure the right internal processes and systems were in place to support effective governance and quality decision-making. One of the first steps was to establish a portfolio structure, based on individual member’s particular skills and experience. The portfolio structure has enabled the Waiheke Local Board to be responsive and proactive in dealing with residents’ and ratepayers’ issues and streamlines work on Board projects and communication with Council officers.

The following table shows the portfolios allocated to each of the Waiheke Local Board members.

Local Board Member	Portfolios
Faye Storer (Chairperson)	Planning Advisor, Tourism/Visitor Industry (including horticulture/viticulture), Parks/Reserves/Walkways, Oneroa Library Project, Waiheke Service Centre Project, Civil Defence Emergency Management
Jo Holmes (Deputy Chairperson)	Works: Stormwater/drainage/stream water testing, Transport, Civil Defence Emergency Management, Business Liaison, Arts/Culture, Liquor Licensing
Jim Hannan	Tourism/Visitor Industry (including horticulture/viticulture), Signs/Banners, Parks/Reserves/Walkways, Police Liaison, Solid Waste/Waste Collection, Sport, Business Liaison, Arts/Culture, Hauraki Gulf Forum, Waiheke Recreation Centre Trust
Don McKenzie	Events, Signs/Banners, Oneroa Library Project, Waiheke Service Centre Project, Waiheke Island Council of Social Services (WICOSS), Citizens Advice Bureau, Piritahi Marae, Waiheke Health Trust Liaison
Paul Walden	Solid Waste/Waste Collection, Piritahi Marae, Youth and Education, Hauraki Gulf Forum (alternate)

4.3 Waiheke Local Board Meeting Structure

The local board hold monthly business meetings during which they consider a range of issues which require decisions. These meetings are open to the public and include public forum, during which community members can bring local matters to the attention of board members. In addition to the monthly meetings, the board holds workshops in the weeks where there is no business meeting. The purpose of the workshops is to discuss and provide feedback to officers about Council policy, projects and initiatives. During the term the Board’s workshops have covered over 140 different topics. No decisions are made at workshops.

5.0 Working with the Mayor and Governing Body

The Waiheke Local Board continues to maintain a strong working relationship with the Governing Body. The Waiheke and Gulf Islands Ward Councillor, Mike Lee, reports monthly to the Board and provides updates on major regional policies and initiatives. Waiheke has also been well represented at the regional level on policy working parties: Chair Faye Storer – Local Board delegations, Review of Code of Conduct; Deputy Chair Jo Holmes – Local Board Funding Policy; Board Member Don McKenzie – Events Policy Development, the Mayor’s Disability Strategy Advisory Group.

6.0 Local Board Plan and Agreement

The Waiheke Local Board published its Waiheke Local Board Plan in November 2011 following an extensive public engagement process which included targeted consultation with key stakeholders. The Plan contains key priorities and projects that the Board wishes to pursue over the three years and beyond. The Board identified the following priorities:

• protecting and enhancing our environment

• building our local economy

• improving our physical infrastructure

• building a strong community identity

• protecting and enhancing our character

• arts and culture.

Under each of these priorities lie a range of projects and initiatives that, once delivered, will help the Board achieve its vision for Waiheke to be the most liveable place in Auckland. Individual projects and initiatives are prioritised, finalised and agreed with the Governing Body each year through the Local Board Agreement process, which is part of the annual planning process. The Local Board Agreement sets out the priorities that the local board will be able to accommodate within its budget for the year, the projects that have been allocated additional funding by the Governing Body, and the initiatives the Waiheke Local Board will advocate for on behalf of the Waiheke community. The board has now completed three Waiheke Local Board Agreements with the Governing Body.

The priorities set out in the Waiheke Local Board Plan also provide a strategic framework to guide decision-making on the allocation of budgets such as the Small Local Improvement Projects (SLIPs) budget and community grants. As well as this, the Plan outlines the Board’s advocacy positions in relation to transport, waste and other regional matters that are the responsibility of the Governing Body, but occur within the local board area.

7.0 Key Projects and Initiatives

The Waiheke Local Board has made a significant contribution to the Waiheke community over the last three years and is making progress towards its vision for Waiheke to be the most liveable place in Auckland.

7.1 Key Projects and Initiatives

Key projects and initiatives have included:

Community Facilities:

· The new library and courtyard upgrade at Oneroa is expected to be completed by April 2014. In line with the Board’s position that local decisions should be made locally, the Board challenged the decision of the legacy Auckland City Council to construct a joint library and service centre at Oneroa. The Board successfully negotiated the splitting of this project back into a stand-alone library in Oneroa and a refurbished service centre at Ostend. The new library will be a significant new asset for the Island and aims to boost the number of library visits and increase the range of activities available for Waiheke residents. The planned upgrade to the Courtyard will complement the new library development and will provide an integrated space to enhance the public use of the existing Artworks complex.

Parks

· Around Waiheke Walkway. Another of the major projects in the Local Board Plan is the creation of a multi-day walk which will traverse the whole of Waiheke using public walkways. While the walk is being developed using a staged approach, an implementation plan has been developed and work has commenced. Completion is expected in 2015. The initial work which is underway includes weed control, track upgrades and maintenance, and the development of new tracks and infrastructure.

Arts, Culture and Events:

· The Board has delivered or supported a number of events within the Waiheke Local Board area including the Christmas Festival, Carols by the Sea, the Outstanding Volunteer Awards and New Citizen Welcome, Anzac Day Parades, the Teddy Bears Picnic (International Children’s Day), the Dirt Track Fireworks Display, the Onetangi Beach Races and events such as the Waiheke Walking Festival and Headland Sculpture on the Gulf, which attract a regional audience.

· The Waiheke Local Board has also either supported or provided funding for events such as the Waiheke Book Festival, the Waiheke Poetry Festival and various exhibitions at the Waiheke Community Art Gallery. The Waiheke Local Board also provides annual operating grants to the Artworks Theatre and the Waiheke Community Art Gallery.

7.2 Small Local Improvement Projects

In addition to the projects and initiatives above the Waiheke Local Board has funded a wide range of Small Local Improvement Projects (SLIPs). These projects make a significant impact and a real difference to the local environment and enhance residents’ experience of living in the Waiheke area. In addition to the projects and initiatives above the Waiheke Local Board has funded a wide range of Small Local Improvement Projects (SLIPs). These projects make a significant impact and a real difference to the local environment and enhance residents’ experience of living in the Waiheke area.

The Board has completed the following projects during this term:

· Alison Park upgrade – weed control, walkway development, planting, sculpture plaques, installation of ‘Comfort Stops’ sculptures by Peter Lange, and the purchase and installation of Nic Moon sculpture ‘Breath’

· Basketball half court, Blackpool Reserve

· Bus shelters

· Bus stop landing improvement – Palm Beach and bus landing improvements installed by Auckland Transport

· Contribution to Auckland Transport for a cycle lane on Onetangi Road.

· Design of Waiheke Interpretative signage template

· Interpretive plaque at viewing platform – Oceanview Rd, Oneroa

· Kazu’s artwork at new library

· Matiatia Esplanade reserve invasive weed control (Year 2 of this project is now in progress)

· McKenzie Reserve, Pohutukawa track upgrade and weed control

· Parks directional signage

· Onetangi Road gravel foot path/bridle path

· Onetangi Road safety report

· Onetangi Sports Park traffic calming

· Onetangi Sports Park weed control and planting

· Orchard Gardens and planting for the bees

· Recycling Bins (5) and repaint of existing rubbish bins in Oneroa

· Repainting of ‘Oneroa by the Sea’ sign in Oneroa

· Sandy Bay - locking system for bollards, new signs for boat ramp users.

· Signage at bus shelters. Timetables and bus maps in Waiheke bus shelters were difficult to read and understand, so the aim of this project was to provide better bus timetable and map information in all bus shelters.

· Stony Batter carpark – toilet unit

· Surfdale shops – traffic calming/pedestrian refuge upgrade

· Swimming pool feasibility study.

· Tawaipareira Reserve Skate-park upgrade with half pipe, picnic tables and gas BBQ, Cycle Circuit works with learners circuit and ‘pump track’

· Tawaipareira Reserve wetlands weed control and planting

· Tawaipareira Skate-park toilet

· Te Matuku walkway from Te Matuku stockyards to Pearl Bay. Stage one of this project has been completed including, design, consultation and consent, which was granted in June 2012.

· Te Matuku Stockyards Reserve – toilet unit

· Tennis Court Commemorative Plaque, Onetangi Sports Park

· Tracks through land bought from Dane Dixon, Awaawaroa Rd (sign and track work)

· Track between McKenzie reserve and the Sandy Bay end of Coromandel Rd

· Update and reprint of Waiheke Walkways brochure.

· View Shafts – significant view shafts were being lost due to the maturing of roadside vegetation. This project has involved creating and maintaining views by elective pruning, some vegetation removal and provision of seats.

· Waiheke Banners Project – banners for Oceanview Rd, Oneroa

· Weed control and planting – Surfdale Accessway Reserve (Burrell Road to Lannan Road), Watters Glen (Hekerua zigzag) and Garratt Road Accessway. Weed control has been completed, planting is in progress.

· Wetlands projects – the Board has funded wetland restoration projects for Te Matuku Bay and Putiki Bay (Rangihoua Wetland). These include weed control works, pest control and planting. Year one has been completed. Year two now funded.

· Wharf Road footpath, shared space pedestrian and cycle path (contribution to Auckland Transport roading rehabilitation project)

In addition, the following projects have been approved by the Board and are either underway or will commence in the near future:

· Upgrade of the former Oneroa Bowling Club to provide a new community facility

· Oneroa and Matiatia tear-off map - minor content update & reprint

· Waiheke Walkway brochure update and printing

· Refurbishment of old Waiheke street map sign, donated by the Historical Society

· Proposed mountain bike trail within Onetangi Sports Park, Route 2 (under scoping)

· White House garage upgrade for community group storage purposes (under scoping)

· McKenzie Reserve – weed control, planting and track works

· ‘Around Waiheke Walkway’ project budget top up

· Initial maintenance of the Orchard Gardens

· Rangihoua / Onetangi Sports Park ‘Perimeter track’ Programme of Works Stage One – weed control, canopy lifting and clearance of broken branch litter, scrub cut of identified area of passage as required and weed removal to assist sightlines

· Rangihoua / Onetangi Sports Park ‘Perimeter Track’ Programme of Works Stage Two – creation of public access and on-going weed control and planting, as required, option 2 boardwalk.

· Production of three interpretative signs using the Waiheke interpretative sign template approved in 2012/13 (under scoping)

· Interpretative sign research – to identify appropriate locations and content (under scoping)

· Belgium St toilet (under scoping)

· Back country toilet – Awaawaroa (under scoping)

· Be Accessible audit

· Two new bus shelters

· Two new bus landing pads

· Road safety improvements – Waiheke Primary School (under scoping)

· Walking tracks on ‘paper roads’, opening work (under scoping)

Note: These may not be complete lists.

7.3 Community Grants

The Waiheke Local Board distributed $45,000 in 2011/2012 and a further $30,495 in 2012/2013 in community grants for the funding of a wide range of community groups, clubs and organisations whose work, or programmes and initiatives serve the Waiheke community. During the term, grants have been made to 35 groups and organisations such as the Kaleidoscope Performing Arts Inc, the Matiatia-Oneroa Ratepayers and Residents Association Inc, the Waiheke Health Trust and the Waiheke Gymnastics Club.

8.0 Advocacy

Through the Local Board Agreement, the Board continues to advocate to the Governing Body and Council Controlled Organisations (CCO) to deliver on important community priorities. These include:

Improvements to community facilities, open spaces and parks, including:

· The upgrade of the Artworks Complex at Oneroa ($5m) to redevelop the art complex and improve connectivity with surrounding facilities.

· Acquisition of more regional park land to extend the regional network and to provide additional camping facilities for visitors

Environmental stewardship initiatives, including:

· Improved waste management and more island-based sustainable solutions, such as recycling bins in villages and key destinations

· Support the creation of a marine reserve/s in the area under the Board’s jurisdiction.

· Stormwater improvements, including the progressive upgrade of essential stormwater infrastructure, increased service levels and adequate water testing

Transport and roading infrastructure, including:

· Improvements to Waiheke’s roading, pedestrian, cycling and bridle path network, including new seal and new footpaths

· Ensure that both Matiatia and Kennedy Point are preserved as transport terminals with adequate parking and public transport connections

· Support the Travelwise programme for Waiheke’s schools

· Development of cycleways on Waiheke and support for the National Cycleway bid

· Waiheke accessible transport plan is developed and implemented

· Ensure bus stops on Waiheke are accessible for everyone

· Maintain Britomart as Auckland’s principal transport hub

· Improve ferry passenger facilities, including enhanced passenger comfort and security at the Downtown Ferry Terminal

· Ensure continued accessibility and connectivity from lower Queen St and Quay St to the central area wharves, particularly during major events.

9.0 Submissions

The Board’s commitment to its communities is to be a strong local voice and to advocate on their behalf to the wider Council. The Board does this by making submissions and providing input on a wide range of draft policies and plans. Key policies on which the Board has made submissions over the last 3 years have been the Auckland Plan and the draft Unitary Plan, two key Auckland Council documents which will shape Auckland over the next 30 years. During the term the Board has provided input into over 25 regional draft policies and plans on topics as diverse as public transport, waste management and minimisation, gambling, CCO engagement plans, and weed management.

10.0 Community Engagement

Ongoing engagement with local communities has continued to be a crucial part of the Board’s general approach to good local government. Members are available by phone, email or postal address. Board members attend a wide variety of community gatherings, including sports prize givings, art gallery exhibitions, community group meetings and public functions. Waiheke co-hosts the central New Zealand Citizenship Ceremonies in the Auckland Town Hall and has initiated a special Waiheke civic function – the annual ‘Waiheke Outstanding Community Service Community Awards’ and New Citizens Welcome. Board members also attend civic occasions such as Anzac Day commemorations.

The Board encourages members of the community to attend the public forum at the Board’s regular monthly business meetings. Waiheke has one of the highest number of public forum submitters in the region. The Board also keeps the community informed through regular advertorials in local newspapers.

The Board has also engaged with the community on significant Council documents including the draft Local Board Agreements and Annual Plan, the Auckland Plan, and most recently, the draft Auckland Unitary Plan.

Consideration

Local Board Views

This report updates the Waiheke Local Board on progress and achievements.

Maori Impact Statement

Matters relating to Maori wellbeing are addressed as part of the Waiheke Local Board’s specific projects.

Implementation Issues

There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Authors	Harriet Kennedy - Local Board Advisor Waiheke
Authorisers	Judith Webster - Relationship Manager

Chairperson
Deputy Chairperson
Members	Jim Hannan
	Jo Holmes
	Don McKenzie OBE
	Faye Storer
	Paul Walden

Authors	Janine Geddes - Local Board Advisor
Authorisers	Judith Webster - Relationship Manager