Agenda of Ethnic Peoples Advisory Panel

I hereby give notice that an ordinary meeting of the Ethnic Peoples Advisory Panel will be held on:

Date:

Time:

Meeting Room:

Venue:

Thursday, 17 October 2013

5.30pm

Council Chamber
Auckland Town Hall
Ground Floor
301-305 Queen Street
Auckland

Ethnic Peoples Advisory Panel

OPEN AGENDA

MEMBERSHIP

Chairperson	Dr Camille Nakhid
Deputy Chairperson	Rev Amail Habib
Members	Asoka Basnayake
	Bevan Chuang
	Sadiqa Hajee
	John Hong
	Kafeba Mundele
	Cr Richard Northey, ONZM
	Ann Pala, QSM
	Grace Ryu
	Jeet Suchdev, JP,QSM
	Kudakwashe Tuwe
	Member Susan Zhu

(Quorum 7 members)

Rita Bento-Allpress

Democracy Advisor

11 October 2013

Contact Telephone: (09) 307 7541

Email: rita.bento-allpress@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

TERMS OF REFERENCE

The purpose of the Ethnic Peoples Advisory Panel shall be as follows:

a) To identify and communicate to the Council the interests and preferences of the ethnic people of Auckland in relation to:

i. the content of the strategies, policies, plans and bylaws of the Council; and

ii. any matter that the Panel considers to be of particular interest or concern to the ethnic peoples and communities in Auckland; and

b) To advise the Mayor and the Council’s governing body and local boards, of the Council processes and mechanisms for engagement with ethnic peoples and communities in Auckland.

Ethnic Peoples Advisory Panel

17 October 2013

ITEM TABLE OF CONTENTS PAGE

1 Apologies 5

2 Declaration of Interest 5

3 Confirmation of Minutes 5

4 Extraordinary Business 5

5 EPAP Actions Progress Report 7

6 Chairperson's Report 11

7 Panel Members' Reports 19

8 Sub-Committees' Reports 41

9 Greater Tāmaki Stormwater Network Discharge Consent – Stormwater Priorities Consultation 47

10 General Business 53

11 Consideration of Extraordinary Items

1 Apologies

At the close of the agenda no apologies had been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Ethnic Peoples Advisory Panel:

a) confirm the ordinary minutes of its meeting, held on Thursday, 19 September 2013, as a true and correct record.

4 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Ethnic Peoples Advisory Panel

17 October 2013

EPAP Actions Progress Report

File No.: CP2013/24891

Purpose

1. The purpose of this report is to update EPAP members on the status of actions to date.

Executive Summary

2. Attached is the current action sheet with details on progress, deadlines and responsible panel/council staff member.

Recommendation/s

That the Ethnic Peoples Advisory Panel:

a) receive the report.

Attachments

No.	Title	Page
a	Action Sheet - EPAP meeting 19 September 2013	9

Signatories

Authors

Rita Bento-Allpress - Democracy Advisor

Ethnic Peoples Advisory Panel

17 October 2013

Chairperson's Report

File No.: CP2013/24893

Purpose

1. To distribute the Chairperson’s monthly report.

2. At the close of the agenda, the Chairperson proposed the following topics for discussion:

- Briefing report to an incoming Ethnic Panel;

- Feedback on the Ethnic Youth Hui;

- Selection processes for an ethnic advisory panel;

- Follow up from meeting with Susan Devoy.

Recommendation/s

That the Ethnic Peoples Advisory Panel:

a) thank the Chairperson for her report.

Attachments

No.	Title	Page
a	Chairperson's Monthly Report - October 2013	13

Signatories

Authors

Rita Bento-Allpress - Democracy Advisor

Ethnic Peoples Advisory Panel

17 October 2013

Panel Members' Reports

File No.: CP2013/24894

Purpose

1. To distribute individual monthly reports by Panel members.

Recommendations

That the Ethnic Peoples Advisory Panel:

a) receive the reports;

b) thank Members Chuang, Hajee, Suchdev and Tuwe for their monthly reports.

Attachments

No.	Title	Page
a	Member Bevan Chuang's Monthly Report	21
b	Member Sadiqa Hajee's Monthly Report	27
c	Member Jeet Suchdev's Monthly Report	35
d	Member Kudakwashe Tuwe's Monthly Report	39