Pacific Peoples Advisory Panel

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Pacific Peoples Advisory Panel held in the Council Chamber, Auckland Town Hall, Ground Floor, 301-305 Queen Street, Auckland on Tuesday, 15 October 2013 at 9.30am.

 

present

 

Chairperson

Rev Uesifili Unasa

 

 

 

Members

Toleafoa Sina Aiolupotea-Aiono

 

 

 

 

Dr Monique Faleafa

 

 

 

 

Tupou Manapori

 

 

 

 

Richard Pamatatau

 

 

 

 

Taualeo'o Stephen Stehlin

 

 

 

 

Filemoni Timoteo

 

 

 

 

Sione Tuitahi

 

 

 

 

Dr Robert Woonton

 

 

 

 

 

 

 

 

 

APOLOGIES

 

 

Cr Anae Arthur Anae

 

 

Deputy Chair

Orchid Atimalala

 

 

 

ALSO PRESENT

 

 

Cr Alf Filipaina

 

 

 

 

 

 

 

 

 

 

 

 

Pacific Peoples Advisory Panel

15 October 2013

 

 

1          Apologies

 

Resolution number PPAB/2013/1

MOVED by Member U Unasa, seconded by Member F Timoteo:

That the Pacific Peoples Advisory Panel:

a)         accept apologies from Cr AJ Anae and Member O Atimalala for absence.

CARRIED

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Confirmation of Minutes

 

Resolution number PPAB/2013/2

MOVED by Member U Unasa, seconded by Member R Pamatatau:

That the Pacific Peoples Advisory Panel:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 20 August 2013 as true and correct record.

CARRIED

Resolution number PPAB/2013/3

MOVED by Member U Unasa, seconded by Member M Faleafa:

That the Pacific Peoples Advisory Panel:

b)        confirm the notes of its informal meeting , held on Tuesday, 15 September 2013, as a true and correct record.

CARRIED

 

 

4          Extraordinary Business

 

There was no extraordinary business.

 

 

 

5

Great Tamaki Stormwater Network Discharge Consent - Stormwater Priorities Consultation

 

Resolution number PPAB/2013/4

MOVED by Member U Unasa, seconded by Member T Manapori:

That the Pacific Peoples Advisory Panel:

a)      receive the report

b)      agree that the Pacific Peoples Advisory Panel and pacific communities receive future updates on the stormwater priorities consultation

c)      agree that the future Pacific Peoples Advisory Panel provide feedback to the project consultation process on behalf of pacific communities.

CARRIED

 

 

 

 

6

Arts and Culture Strategic Action Plan Steering Group update

 

Member Richard Pamatatau provided feedback that he received from the community regarding the Arts and Culture Strategic Action Plan for information.

 

MOVED by Member U Unasa, seconded by Member T Manapori:

That the Pacific Peoples Advisory Panel:

a)         receive the update regarding the Arts and Culture Strategic Action Plan

b)        agree that the PPAP be kept up to date on progress made regarding the Arts and Culture Strategic Action Plan.

CARRIED

 

 

 

 

7

End of Term - Reflections

 

Councillor Filipaina updated the Panel regarding the Te Papa project.

The Pacific Peoples Advisory Panel (PPAP) members spoke of their reflections during their inaugural term of council. The reflections were as follows:

 

Member Tupou Manapori:

·         there were no resources and funding as requested in 2010 by the panel

·         there was no support for Legacy Board members in this term

·         thank panel members for the work done during this term and should be in an advisory role

·         there had no funding for the Moana Pasifika Festival in Manukau that started in 2010.

 

Member Taualeo’o Stephen Stehlin:

·         frustrated by the invisible representation of pacific people in the democratic process

·         had a great experience during this the term however there is a need to express more for our pacific people in the city.

 

Member Dr Monique Faleafa:

·         disappointed the Panel had not been involved at a strategic level

·         frustrated at lack of clarity of the Panel’s role, function and purpose

·         the perception of Panel members as elected representatives which needs clarification.

 

 

Member Sione Tuitahi:

·         good work in contributing to plans and reporting back to communities

·         need more emphasis of advice at the governance level

·         initially inspired by the ‘four well being’ of Local Government Act

·         structure and focus of the future panel should be at a strategic level

·         need to set clear outcomes

·         need leadership qualities

·         need to build relationships with mana whenua.

 

Member Richard Pamatatau:

·         the Panel’s role needs to have strategic focus

·         need to build relationship with CCOs

·         Panel to have more involvement working collaboratively with officers and councillors.

 

Member Filemoni Timoteo:

·         need to form partnership and collaboration with the Independent Maori Statutory Board (IMSB)

·         build relationships with iwi and mana whenua

·         build more effective connection with our pacific communities

·         there been no resources for the panel; one of the big challenges we have experienced

·         people infrastructure investment; our peoples’ skills and dynamics in various areas, i.e. digital market, economic strategy

·         need to co-ordinate resources by way of forward planning for our communities i.e. communicate to our people about council plans and issues that may affect them

·         inform our communities about ‘rates rebates’ and other opportunities that are available

·         get our communities engaged.

 

Member Dr Robert Woonton:

·         council’s consultation with the Panel – LTP consultation process was excellent then we got cut off

·         council need more consultation with pacific communities not just to the Panel

·         lack of support from council for legacy pacific boards

·         there’s a need for representation of other ethnic groups of our pacific islands in the Panel

·         recent events i.e. the chair’s conflict of interest – it’s still unclear of what the process was

·         conflict of interest needs to be clarified more for the next Panel

·         encourage our pacific graduates to be involved and express their views within this forum

·         thank the council support team for supporting the panel.

 

Member Toleafoa Sina Aiolupotea-Aiono

·         it’s been an exhilarating and interesting 3 years

·         voter turnout this year was not so good, however successes in number of Pacific candidates who stood in recent elections partly attributable to the Pacific Peoples Advisory Panel (PPAP) members’ advocacy

·         issues and challenges with structure and processes of Council, in so far as PPAP advice channelled to council for action, the Panel wished to document the following concerns:

  • where did the advice go ?
  • was the advice auctioned ?
  • how did the Panel know ?
  • did the PPAP receive feedback ?
  • the fundamental issue around this process is still a challenge.

 

 

·         with regard to the PPAP and other Council’s Panels, e.g. Ethnic, Business, Rural and Youth, the value for these panels to meet e.g. annually to be more informed about the other panels’ interests, possible some alignment with priorities, value in ensuring these panels do touch base

·         the Terms of Reference of the Panel need to include the calibre/skills and of members functions

·         it’s been an honour and privilege to serve alongside talented, smart and beautiful panel

·         thank council officers.

 

Councillor Alf Filipaina:

·         suggested a fono with IMSB twice a year

·         support for the Panel on the Governing Body (advocacy role).

 

Mr Will Ilolahia:

·         council to take our people seriously.

 

 

Member Rev Uesifili Unasa:

·         the Panel’s role been underutilised

·         concern with the Council’s processes versus the Pacific Peoples Advisory Panel’s role

·         need to improve how we engage our people with council.

 

Resolution number PPAB/2013/5

MOVED by Member U Unasa, seconded by Member F Timoteo:

That the Pacific Peoples Advisory Panel:

a)        agree that the reflections be noted, and forwarded to officers developing the report to the Governing Body on the future model for the panel

b)        agree that Councillor Filipaina update the new PPAP on community consultation regarding the Te Papa project.

CARRIED

 

 

8          Consideration of Extraordinary Items

 

There were no extraordinary items.  

 

 

11.50 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD BY THE CHAIRPERSON AND LEAD OFFICER UNDER STANDING ORDER 3.19.2 ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................

 

 

 

LEAD OFFICER:........................................................