I hereby give notice that an ordinary meeting of the Youth Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Monday, 21
October 2013
6.00pm (kai
at 5.30)
Reception
Lounge
Auckland Town Hall
Level 2
301-305 Queen Street
Auckland
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Youth Advisory Panel
OPEN AGENDA
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Chairperson
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Flora Apulu
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Deputy Chairperson
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Jason Mareroa
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Janice Auva'a
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Tim Matthews
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Morgan Borthwick
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Nortessa Montgomerie
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Ben Dowdle
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Keziah Parata
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Vernon James
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Matariki Roche
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Kristina Kim
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Savanna Steele
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Charlie Lin
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Marek Townley
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Sarah MacCormick
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Ginah Vakaheketaha-Nelisi
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Mosa Mafile'o
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Vanessa Vete
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Haley Magele
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Agnes Wong
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Quorum 10 members
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Mary Pound
Democracy Advisor
14 October 2013
Telephone: (09)
373 6201
Email: mary.pound@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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TERMS
OF REFERENCE
The purposes of the Youth Advisory Panel
will be as follows:
·
Identify and communicate to the Council the
interests and preferences of the youth of Auckland in relation to:
o
the content of the strategies, policies, plans,
and bylaws of the Council, especially the economic development strategy; and
o
any matter that the Panel considers to be of
particular interest or concern to the youth of Auckland.
·
Advise the Mayor and the Council’s governing
body and local boards, of the Council processes and mechanisms for engagement
with the youth in Auckland; and
·
Engage with Local Boards on youth issues.
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Youth Advisory
Panel
21 October
2013
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ITEM TABLE OF
CONTENTS PAGE
1 Apologies 7
2 Declaration of Interest 7
3 Confirmation of Minutes 7
4 Extraordinary
Business 7
5 Public Input 9
6 Update on Alcohol and Drugs Issues 11
7 Update on Expenses 13
8 Updates from Youth Advisory Panel Sub-Committees 15
9 Register of Actions from previous meetings 17
10 Consideration of Extraordinary
Items
At the close of the agenda an apology for absence from Haley Magele
had been received.
2 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
3 Confirmation of Minutes
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That the Youth Advisory Panel:
a)
confirm the ordinary minutes of its meeting, held on Monday, 16
September 2013, including the confidential section, as a true and correct
record.
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4 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to the
general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
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Youth Advisory
Panel
21 October
2013
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Public
Input
File No.:
CP2013/24932
Purpose
1. Standing
Order 3.21 provides for Public Input. Applications to speak must be made to
the Democracy Advisor, in writing, no later than two (2) working days
prior to the meeting and must include the subject matter. The meeting
Chairperson has the discretion to decline any application that does not meet
the requirements of Standing Orders. A maximum of thirty (30) minutes
is allocated to the period for public input with five (5) minutes
speaking time for each speaker.
2. At the close of the agenda a
request for public input had been received from Nive Sharat Chandran, Youth
Co-ordinator from Shakti Legal Advocacy and Family Social Services Inc.
For background reading view http://www.shakti.org.nz/member3.htm
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Recommendation
That the Youth
Advisory Panel:
a) Thank Ms Chandran, Youth
Co-ordinator for Shakti Legal Advocacy and Family Social Services Inc.
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Attachments
There are no
attachments for this report.
Signatories
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Author
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Mary Pound - Democracy Advisor
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Youth Advisory
Panel
21 October
2013
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Update on Alcohol and Drugs Issues
File No.:
CP2013/24844
Purpose
1. To update the members on
information sought from officers on Drugs and Alcohol issues.
Executive Summary
2. The update will inform all
members and members can inform their own Youth Panels/Boards.
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Recommendation
That the Youth
Advisory Panel:
a) Thank Belinda Hansen,
Principal Policy Analyst, for her update.
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Attachments
There are no
attachments for this report.
Signatories
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Author
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Mary Pound - Democracy Advisor
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Authoriser
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Louise Mason - Manager Community
Development, Arts and Culture
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Youth Advisory
Panel
21 October
2013
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Update on Expenses
File No.:
CP2013/24848
Purpose
1. To update and provide
clarification to the members on the policy regarding expenses incurred whilst
carrying out Panel business.
Executive Summary
2. The update aims to provide
clarification to members on the issue of compensation of monies spent by
members whilst carrying out Panel business.
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Recommendation
That the Youth
Advisory Panel:
a) Thank Gael Surgenor,
Manager Community Development and Safety, for her update.
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Attachments
There are no
attachments for this report.
Signatories
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Author
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Mary Pound - Democracy Advisor
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Authoriser
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Louise Mason - Manager Community
Development, Arts and Culture
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Youth Advisory
Panel
21 October
2013
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Updates from Youth Advisory Panel Sub-Committees
File No.:
CP2013/21331
Purpose
1. An
opportunity for the Panel’s sub-committees will provide an update on
activities.
Executive Summary
2. The updates
will inform all members and members can inform their own Youth Panels/Boards.
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Recommendations
That the Youth Advisory Panel:
a) note the
updates from the sub-committees.
b) communicate
the updates to Youth Panels/Boards where appropriate.
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Attachments
There are no
attachments for this report.
Signatories
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Author
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Mary Pound - Democracy Advisor
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Youth Advisory
Panel
21 October
2013
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Register of Actions from previous meetings
File No.:
CP2013/21329
Purpose
1. To bring to
the members’ attention to outstanding Actions from previous meetings for them
to deal with.
Executive Summary
2. Members to
note the contents of the attached Actions Register and give an update on
Actions against their name.
3. Members to
advise if their Actions have been completed so the Register can be updated.
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Recommendation
That the Youth Advisory Panel:
a) note the
content of the updated Actions Register.
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Attachments
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No.
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Title
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Page
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a
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Register of Actions
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19
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Signatories
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Author
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Mary Pound - Democracy Advisor
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Authoriser
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Louise Mason - Manager Community
Development, Arts and Culture
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Youth Advisory
Panel
21 October
2013
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