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Devonport-Takapuna
Local Board
19 November
2013
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1 Welcome
The Chairperson opened the meeting and welcomed the Board Members
and the members of the public.
2 Apologies
Secretarial Note: The Chairperson called for
a one minute silence to be observed on for the victims of the Pike River mine
tragedy on its anniversary.
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
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6.1
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Belmont Intermediate School
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The Chairperson
acknowledged the success of the Belmont Intermediate School in the 20/20
Auckland Intermediate Championships.
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Resolution number DT/2013/340
MOVED by Chairperson MA Cohen, seconded by Member G Gillon:
That the Devonport-Takapuna Local
Board:
a) acknowledges the success of the Belmont Intermediate School in the
20/20 Auckland Intermediate Championships.
CARRIED
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7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
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9.1
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27 Lake Road, Devonport - Bill Rayner
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Bill Rayner was in attendance to
address the board requesting the board’s consideration of 27 Lake Road,
Devonport in the Auckland Unitary Plan.
Submission from Bill Rayner regarding
27 Lake Road, Devonport, was tabled at the meeting.
A copy of the tabled document has
been placed on the file copy of the minutes and can be viewed at the Auckland
Council website.
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Resolution number DT/2013/342
MOVED by Member G Gillon, seconded by Member DP Hale:
That the Devonport-Takapuna Local
Board:
a) receive the public forum presentation from Bill Rayner regarding
27 Lake Road and thank him for the attendance.
CARRIED
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Attachments
a Submission
from Bill Rayner regarding 27 Lake Road, Devonport
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9.2
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Takapuna Fire Station - Ian Gunthorp and Doug Cole
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Ian Gunthorp and Doug Cole were in
attendance to address the board regarding the Takapuna Fire Station property
suggesting to the board and Auckland Council to purchase the property when it
is available on the market and to be absorbed within Killarny Park.
Submission from Ian Gunthorp and Doug Cole regarding the Takapuna Fire Station was tabled at the meeting.
A copy of the tabled document has
been placed on the file copy of the minutes and can be viewed at the Auckland
Council website.
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Resolution number DT/2013/343
MOVED by Member G Gillon, seconded by Deputy Chairperson JM
Bergin:
That the Devonport-Takapuna Local
Board
a) receive the public forum presentation from Ian Gunthorp and Doug
Cole regarding Takapuna Fire station and thank them for their attendance.
b) requests that officers prepare a report presenting options for
purchase of the Takapuna Fire station and present in the confidential part of
the agenda.
CARRIED
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Attachments
a Submission
from Ian Gunthorp and Doug Cole regarding Takapuna fire Station
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9.3
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Milford Bridge and Takapuna-Milford Walkway - Peter Burn
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Peter Burn was in attendance to
address the board regarding the Milford Bridge, Takapuna to Milford walkway
and proposed a memorial for the Pirate Ship Orchestra.
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Resolution number DT/2013/344
MOVED by Chairperson MA Cohen, seconded by Member DP Hale:
That the Devonport-Takapuna Local
Board:
a) receive the public forum presentation from Peter Burn and thank
him for his presentation.
CARRIED
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9.4
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Ian Munro and Ralph Roberts, Takapuna Boat Club
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Ian Munro and Ralph Roberts from
Takapuna Boat Club were in attendance to address the board and to
request that the lease documentation for the Takapuna
Boat Club be given to them.
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Resolution number DT/2013/345
MOVED by Member JRK O'Connor, seconded by Member DP Hale:
That the Devonport-Takapuna Local
Board:
a) receive the public forum presentation from Ian Munro and Ralph Roberts, Takapuna Boat Club and thank them for
their presentation.
CARRIED
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9.5
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Information Centres - Maurice Bowman
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Maurice Bowman was in attendance to
address the board regarding the demise of the Information Centres in Takapuna
and Devonport.
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Resolution number DT/2013/346
MOVED by Member DP Hale, seconded by Member AP Roe:
That the Devonport-Takapuna Local
Board:
a) receive the public forum presentation from Maurice Bowman and thank him for his presentation.
CARRIED
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9.6
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Arts Policies and Plans - Lynn Lawton, The Depot
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Lynn Lawton from The Depot was in
attendance to address the board regarding the Arts Policies and Plans.
Email correspondence and ‘The North
Shore Arts Model: Origin, Evolution and Effectiveness’ document were tabled
at the meeting.
A copy of the tabled documents has
been placed on the file copy of the minutes and can be viewed at the Auckland
Council website.
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Resolution number DT/2013/347
MOVED by Member AP Roe, seconded by Member DP Hale:
That the Devonport-Takapuna Local
Board:
a) receive the public forum presentation from Lynn Lawton, The Depot and thank him for his presentation.
CARRIED
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Attachments
a Email
correspondence and ‘The North Shore Arts Model: Origin, Evolution and
Effectiveness’ document
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9.7
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Gay Richards, Living Streets Aotearoa Inc
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Gay Richards, Living Streets Aotearoa
Inc was in attendance to address the Board regarding item 18 - Takapuna Beach Reserve - Approval of process and timeframes for
the development of a concept plan raising concern that the plan is not easily
accessible on the Auckland Council website. She also requested that the
Living Streets Aotearoa Inc be recognised as a
primary stakeholder in consultation for the Takapuna Beach Reserve concept
plan.
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Resolution number DT/2013/348
MOVED by Member G Gillon, seconded by Deputy Chairperson JM
Bergin:
That the Devonport-Takapuna Local
Board:
a) receive the public forum presentation from Gay Richards, Living Streets
Aotearoa Inc and thank her for her
presentation.
CARRIED
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10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
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12
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Local board briefing /
community forum sessions
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James Liddell, Senior Local Board
Advisor was in attendance in support of this report.
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Resolution number DT/2013/349
MOVED
by Deputy Chairperson JM Bergin, seconded by Member G Gillon:
That the Devonport-Takapuna
Local Board:
a) Establishes twice monthly
local board briefing / community forum sessions as outlined in this report;
b) Adopts revised Standing Orders,
incorporating provisions for local board briefing / community forum sessions,
as set out in Attachment A to the report, with the following addition:
i)
“except where the Chairperson, in consultation with Board
Members, directs officers otherwise, on the grounds that the issue is of
significant public interest” at the end of the paragraph under the Subjects
of Public Forum heading, point 3.20.8 of the Standing Orders.
c) Agrees that these
arrangements should be trialled for a period of six months and directs
officers to review these arrangements and report back to the
Devonport-Takapuna Local Board with advice in May 2014.
CARRIED
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13
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Devonport-Takapuna Local
Board meetings and business schedule, and other administrative issues
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James Liddell, Senior Local Board
Advisor was in attendance in support of this report.
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Resolution number DT/2013/350
MOVED
by Member DP Hale, seconded by Member G Gillon:
That the Devonport-Takapuna
Local Board:
a)
Indicates Tuesday as a general day for local board business and
instructs officers to schedule business (such as briefings and portfolio
meetings) for that day wherever possible;
b)
Adopts the schedule in Attachment A for meetings and local
board briefings / community forums for the next six months;
c)
Schedules two additional briefings on Tuesday, 10 December 2013
at 2.00 pm and Tuesday, 11 February 2014 at 1.00 pm due to high demand of
urgent requests for briefing time from the organisation.
d)
Nominates three members, the primary and associate Regulatory
portfolio holders and the associate Community Development and Resilience
portfolio holder, to form a working party to assess applications for
exemption under the Fencing of Swimming Pools Act 1987 in accordance with the
guidelines outlined in this report, and report to the board when the board
considers applications;
e)
Invites Councillor Darby and Councillor Wood to attend business
meetings of the Devonport-Takapuna Local Board with speaking rights at the invitation
of the chair.
f)
Invites the Devonport-Takapuna Youth Representative or
alternate to attend business meetings of the Devonport-Takapuna Local Board
with speaking rights at the invitation of the chair.
CARRIED
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14
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Allocation of portfolios
and portfolio responsibilities
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James Liddell, Senior Local Board
Advisor was in attendance in support of this report.
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Resolution number DT/2013/351
MOVED
by Member JRK O'Connor, seconded by Member G Gillon:
That the Devonport-Takapuna
Local Board:
a)
Adopts portfolios and associated responsibilities as outlined
in Attachment A and in this report, with the following amendments:
i)
Governance Portfolio: Primary portfolio holder is the Chair and
the Associate is the Deputy Chair.
ii)
Parks associate: Member Roe to have particular involvement in
cycling, walking, cycleways, walkways and greenways.
iii)
Move Liquor licensing into the regulatory portfolio
b)
Revise the above allocation at the Devonport-Takapuna Local
Board business meeting in April 2015 before the changeover of the Chair and
Deputy Chair.
c)
Nominates Devonport-Takapuna Local Board Member Dianne Hale as
urban design champion;
d)
Requests that members and the chairperson report monthly to the
board on issues and actions they have undertaken in their portfolios, as well
as any constituent issues they wish to notify the board about, using the
report templates in Attachment B (member’s report) and Attachment C (chairperson’s
report) to this report respectively;
e)
Instructs officers to establish regular portfolio meetings
between relevant officers and portfolio-holders.
CARRIED
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15
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Use of the urgent
decision-making procedure during the 2013 election period
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James Liddell, Senior Local Board
Advisor was in attendance in support of this report.
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Resolution number DT/2013/352
MOVED
by Deputy Chairperson JM Bergin, seconded by Member DP Hale:
That the Devonport-Takapuna
Local Board:
a) Notes that the Chairperson
and Deputy Chairperson made an urgent decision on 2 October 2013, under
delegated authority of the Devonport-Takapuna Local Board, to provide funding
to the A Class Catamaran World Championship;
b) Notes that the Chairperson
and Deputy Chairperson made an urgent decision on 2 October 2013, under
delegated authority of the Devonport-Takapuna Local Board, not to provide
funding to the NZ Body Art Showcase.
CARRIED
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Item 18 was taken after item 15
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16
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Quarterly Performance
Report for the Devonport-Takapuna local board for the period ended 30
September 2013
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Colin Duffee, Lead Financial Advisor,
Financial Advisory – Local Board was in attendance in support of this
report.
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Resolution number DT/2013/353
MOVED
by Deputy Chairperson JM Bergin, seconded by Member DP Hale:
That the Devonport-Takapuna
Local Board
a)
receive the Quarterly Performance Report.
b)
Asks officers to prepare a report explaining
i.
what action is being taken to minimize revenue shortfalls
before the end of the financial year and
ii.
how such shortfalls will be minimized in future
c)
Asks officers to investigate opportunities to use shortfalls in
operational spending in Parks to ensure that the expected service level
outcomes are met during the summer months.
CARRIED
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17
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Fort Takapuna
Restoration Project
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Maureen Buchanan, Community Lease
Advisor, Community Facilities was in attendance in support of this report.
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Resolution number DT/2013/354
MOVED
by Member DP Hale, seconded by Deputy Chairperson JM Bergin:
That the Devonport-Takapuna
Local Board:
a) Approve
staff progressing a lease from the Crown for the two barracks buildings on
the Fort Takapuna Recreation Reserve, on the following basis:
i) For a period of 33 years
with one right of renewal for a 33 year period.
ii) All other lease terms will
ensure Councils ability to promote and use the buildings to provide community
facilities in accordance with the Fort Takapuna Recreation Reserve Management
Plan.
iii) If following the public
notification and consultation process the lease is not a viable option, that
an alternative legal agreement be negotiated with the Department of
Conservation (DoC) that reflects the desire of both parties to assure
Council’s investment in these community assets.
b)
Congratulate staff on the outstanding work they have done on
the Fort Takapuna Restoration Project.
CARRIED
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18
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Takapuna Beach Reserve -
Approval of process and timeframes for the development of a concept plan
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Item 18 was taken
after item 15
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Nicki Malone, Principal Policy
Analyst, Community Policy and Planning and Kim Brown, Manager Community
Policy and Planning were in attendance in support of this report.
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Resolution number DT/2013/355
MOVED by Chairperson MA Cohen, seconded by Member G Gillon:
That the
Devonport-Takapuna Local Board:
a) agree that Item 18, Takapuna Beach
Reserve - Approval of process and timeframes for the development of a concept
plan, be deferred until the next meeting of the
Devonport-Takapuna Local Board scheduled to be held on 17 December 2013 at
6.00pm.
A division
was called for, voting on which was as follows:
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For
Chairperson MA Cohen
Member G Gillon
Member JRK O'Connor
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Against
Deputy Chairperson JM Bergin
Member DP Hale
Member AP Roe
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Abstained
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The division was
declared equal.
The chair
exercised casting vote for, so motion was Carried.
CARRIED
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Item 16 was taken after item 18.
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21
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Board Members' reports
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Board Member Hale’s tabled a document
entitled ‘Resource Consents commented on since 12 October 2013’.
A copy of the tabled documents has
been placed on the file copy of the minutes and can be viewed at the Auckland
Council website.
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Resolution number DT/2013/358
MOVED by Deputy Chairperson JM Bergin, seconded by Member DP Hale:
That the
Devonport-Takapuna Local Board:
a) receive the written report from Member Hale.
b) receive the verbal reports of members.
CARRIED
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Attachments
a Resource
Consents commented on since 12 October 2013
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22 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
9.01 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Devonport-Takapuna Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
