Great Barrier Local Board

OPEN MINUTES

Minutes of the inaugural meeting of the Great Barrier Local Board held in the Conference Room, Great Barrier Island Sports & Social Club, 19 Whangaparapara Road, Claris, Great Barrier Island on Saturday, 2 November 2013 at 11.00am.

present

Chairperson	Izzy Fordham
Deputy Chairperson	Susan Daly
Members	Jeff Cleave
	Judy Gilbert
	Christina Spence

ALSO PRESENT

Councillor Michael Lee

Councillor Cathy Casey

IN ATTENDANCE

Rawiri Wharemate	Kaumatua
Doug McKay	Chief Executive, Auckland Council
Karen Lyons	Manager, Local Board Services, Auckland Council

Great Barrier Local Board 02 November 2013

Secretarial Note:  The Chief Executive chaired the meeting for items 1, 2, 3, 4, 5 and 6.  From item 7 onwards, the newly elected Chairperson chaired the meeting.  The Chief Executive administered the members’ declarations.

1 Mihi Whakatau (Welcome)

Rawiri Wharemate, Kaumatua, led the prayer and gave a brief welcome.

2          Welcome Address

Doug McKay, Chief Executive, addressed the meeting. 

3          Apologies

There were no apologies.

4	Declaration by Local Board Members Pursuant to Schedule 7, Clause 14, of the Local Government Act 2002
	The following Local Board Members made their declarations pursuant to Schedule 7, clause 14, of the Local Government Act 2002: · Jeff Cleave · Susan Daly · Izzy Fordham · Judy Gilbert · Christina Spence A copy of the declarations are publicly available at the following Auckland Council webpage: http://www.aucklandcouncil.govt.nz/EN/AboutCouncil/meetings_agendas/local_boards/Pages/waihekelocalboard.aspx
	Attachments a     Declarations by Members

5	Election of Chairperson
	The Chief Executive advised the Board that they must resolve which voting system they wished to apply for the election of the chairperson.  The Relationship Manager gave an explanation of the nomination process and the differences between the two voting systems.
	Resolution number GBI/2013/209 MOVED by Member IM Fordham, seconded by Member SP Daly: a) That the Great Barrier Local Board elects a chairperson for the 2013-2016 political term, utilising System B of Schedule 7, Part 1, Clause 25 of the Local Government Act 2002. CARRIED

The Chief Executive called for nominations for the position of Chairperson.

Member Daly nominated Member Fordham as Chairperson.  Member Gilbert seconded the nomination.

Member Fordham was declared elected as the Chairperson of the Great Barrier Local Board for the 2013-2016 political term.

6	Declaration by Chairperson Pursuant to Schedule 7, Clause 14, of the Local Government Act 2002
	The Chairperson made her declaration pursuant to Schedule 7, clause 14 of the Local Government Act 2002 and assumed the Chair. A copy of the declaration is publicly available at the following Auckland Council webpage: http://www.aucklandcouncil.govt.nz/EN/AboutCouncil/meetings_agendas/local_boards/Pages/greatbarrierlocalboard.aspx
	Attachments a     Declaration by Chair

7	Address by Chairperson
	Chairperson Fordham addressed the meeting.

8	Election of Deputy Chairperson
	The Chairperson advised the Board that they must resolve which voting system they wished to apply for the election of the Deputy Chairperson.
	MOVED by Member IM Fordham, seconded by Member SP Daly: That the Great Barrier Local Board elects a Deputy Chairperson for the 2013-2016 political term, utilising System B of Schedule 7, part 1, clause 25 of the Local Government Act 2002.
	The Chairperson called for nominations for the position of Deputy Chairperson. Member Gilbert nominated Member Daly as Deputy Chairperson.  Member Fordham seconded the nomination
	Member Daly was declared elected as the Deputy Chairperson of the Great Barrier Local Board for the 2013-2016 political term.

Secretarial note:          Chairperson Fordham invited Councillor Michael Lee to address the meeting.  Councillor Lee accepted the invitation and addressed the meeting.

9	General Explanation of Local Government Legislation
	MOVED by Member SP Daly, seconded by Member JC Cleave: That the Great Barrier Local Board: a)      Notes the general explanation of laws affecting local board members.

10	First Business Meeting of the Great Barrier Local Board
	Resolution number GBI/2013/210 MOVED by Member JJ Gilbert, seconded by Member CA Spence: That the Great Barrier Local Board: a)      confirms 21 November 2013 at the Conference Room, Great Barrier Island Sports & Social Club, 19 Whangaparapara Road, Claris, Great Barrier Island for its first business meeting. CARRIED

12.16 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Great Barrier Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................