Governing Body
OPEN MINUTES
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Minutes of an extraordinary meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 7 November 2013 at 10.00am.
Mayor |
Len Brown, JP |
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Deputy Mayor |
Penny Hulse |
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Councillors |
Cr Anae Arthur Anae |
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Cr Cameron Brewer |
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Cr Dr Cathy Casey |
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Cr Bill Cashmore |
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Cr Ross Clow |
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Cr Linda Cooper, JP |
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Cr Chris Darby |
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Cr Alf Filipaina |
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Cr Hon Chris Fletcher, QSO |
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Cr Denise Krum |
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Cr Mike Lee |
Until 2.19pm, Item 11 |
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Cr Calum Penrose |
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Cr Dick Quax |
Until 1.58pm, Item C1 |
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Cr Sharon Stewart, QSM |
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Cr Sir John Walker, KNZM, CBE |
From 10.17am, Item 6.1 |
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Cr Wayne Walker |
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Cr John Watson |
From 10.09am, Item 5 |
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Cr Penny Webster |
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APOLOGIES
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Cr George Wood |
For absence |
Governing Body 07 November 2013 |
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1 Affirmation
His Worship the Mayor read the affirmation.
2 Apologies
Resolution number GB/2013/129 MOVED by Mayor LCM Brown, seconded by Cr WB Cashmore: That the Governing Body: a) accept the apology from Cr George Wood for absence. |
3 Declaration of Interest
There were no declarations of interest.
4 Acknowledgements
The meeting acknowledged the passing of Patricia Hayden Gribble.
The Mayor acknowledged the passing of Peter Fatialofa and a moment of silence was observed.
5 Petitions
There were no petitions.
Cr J Watson entered the meeting at 10:09 am.
6 Public Input
6.2 |
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Ms Bright tabled written information in support of her presentation.
A copy has been placed on the official copy of the minutes and will be available on the Auckland Council website as an attachment to the minutes.
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Penny Bright addressed the meeting regarding various issues.
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a Tabled information |
Cr JG Walker entered the meeting at 10:17 am.
6.1 |
Lisa Prager – Spokesperson, Westmere Heritage Protection Association |
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Lisa Prager addressed the meeting regarding various issues.
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Resolution number GB/2013/130 MOVED by Mayor LCM Brown, seconded by Cr CM Casey: That the Governing Body:
a) receive the public input submissions.
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7 Local Board Input
There was no local board input.
8 Extraordinary Business
There was no extraordinary business.
9 Notices of Motion
There were no notices of motion.
10 |
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His Worship the Mayor tabled his Annual Plan 2014/2015 – Mayoral Proposal and a PowerPoint presentation was provided.
Copies have been placed on the official copy of the minutes and will be available on the Auckland Council website as an attachment to the minutes.
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Resolution number GB/2013/131 MOVED by Mayor LCM Brown, seconded by Cr MP Webster: That the Governing Body: a) receive the Annual Plan 2014/2015 – Mayoral Proposal report.
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a Annual Plan 2014-2015 - Mayoral Proposal report b Attachments to Mayoral Proposal Report c PowerPoint Presentation |
11.58am The meeting was adjourned.
12.36pm The meeting reconvened.
12.38pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
Cr D Quax left the meeting at 1.58pm
2.00pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C1 |
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i) agree that the report and decisions remain confidential.
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11 |
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MOVED by Mayor LCM Brown, seconded by Cr JG Walker: That the Governing Body receive the report.
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Deputy Mayor PA Hulse moved an amendment to the original recommendation as follows:
MOVED by Deputy Mayor PA Hulse, seconded by Cr LA Cooper:
That the Governing Body:
d) agree that the TOR for the Environment, Climate Change and Natural Heritage Committee be amended to adjust the Areas of Activity with regard to the Implementation of the Waste Management and Minimisation to read: “The environmental and climate change impacts of waste management” and that “The implementation of the Waste Management and Minimisation plan” be included in the delegations for the parent committee – Regional Strategy and Policy Committee.
The amendment was put and declared carried. |
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Further amendments were incorporated into clause a) and the Mayor put the substantive motion.
A document showing the amendments to the TOR for the Infrastructure Committee has been placed on the official copy of the minutes and will be available on the Auckland Council website as an attachment to the minutes.
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Resolution number GB/2013/132 MOVED by Mayor LCM Brown, seconded by Cr WB Cashmore: That the Governing Body: a) adopt the Terms of Reference for Committees as contained in Attachment A to the agenda report, including the following amendments made at the meeting: · that the CEO Review Committee meet monthly rather than quarterly · that the Physical Infrastructure Committee be called the Infrastructure Committee · incorporate changes to the TOR for the Infrastructure Committee · that the Urban and Rural Development Committee be called the Auckland Development Committee · that the Community Development, Safety and Social Infrastructure Committee be called the Community Development and Safety Committee · that the Long Term and Annual Plan Committee be called the Budget Committee · that the Economy – Rural and Urban Committee be called the Economic Development Committee · that the Finance and Organisational Performance Committee be called the Finance and Performance Committee and noting that terms of reference relating to panels are yet to be completed. b) authorise the Manager Democracy Services to update the terms of reference with additional terms relating to Panels once these are determined by the Governing Body and to keep up to date information relating to membership should this change. c) appoint a small working party of councilors, comprising of Cr CM Casey, Cr C Darby and Cr MP Webster to work with officers to review and report back on the standing orders relating to Reporting Committees and, with the participation of local boards, review standing orders generally. d) agree that the TOR for the Environment, Climate Change and Natural Heritage Committee be amended to adjust the Areas of Activity with regard to the Implementation of the Waste Management and Minimisation to read: “The environmental and climate change impacts of waste management” and that “The implementation of the Waste Management and Minimisation plan” be included in the delegations for the parent committee – Regional Strategy and Policy Committee.
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a Amendments to the Infrastructure Committee |
Cr ME Lee left the meeting at 02:19 pm.
12 |
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The meeting agreed to defer the Membership of committees report to the 14 November Governing Body meeting. |
13 |
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An amended Attachment A was tabled at the meeting.
A copy has been placed on the official copy of the minutes and will be available on the Auckland Council website as an attachment to the minutes.
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Resolution number GB/2013/133 MOVED by Mayor LCM Brown, seconded by Deputy Mayor PA Hulse: That the Governing Body: a) approve the schedule of meetings for November and December 2013 as contained in amended Attachment A, tabled at the meeting. b) delegate to the Manager Democracy Services the authority to make amendments and additions to the schedule, subject to consultation with the chair of any affected committee.
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a Amended Attachment A -schedule of meetings |
14 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
2.23 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................