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Governing Body
14 November
2013
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1 Affirmation
His Worship the Mayor read the affirmation.
2 Apologies
3 Declaration of Interest
There were no declarations of interest.
4 Acknowledgements
His Worship the Mayor acknowledged the passing of Mr Ted Lees and Mr
Eugene Bowen, with a moment of silence observed for each.
His Worship the Mayor acknowledged the enormity of the Haiyan
typhoon tragedy and its impact on the Philippine community. A moment of silence
was observed to honour the loss of life and recognise the continuing suffering
of the families.
Cr AM Filipaina entered the meeting at 10:13 am.
5 Petitions
There were no petitions.
6 Public Input
There was no public input.
7 Local Board Input
Local Board input was heard at Item C2.
8 Extraordinary Business
There was no extraordinary business.
9 Notices of Motion
There were no notices of motion.
Cr CE Fletcher left the meeting at 10:12 am.
Cr AJ Anae left the meeting at 10:17
am.
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10
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Submission to the New
Zealand Block Offer 2014 - Proposal for Petroleum Exploration Permit Round
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MOVED by Mayor LCM Brown, seconded by Cr C Darby:
That the
Governing Body receive the report.
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Cr WD Walker left the meeting at 10:24 am.
Cr AJ Anae returned to the meeting at 10:26 am.
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Resolution number GB/2013/138
MOVED
by Cr LA Cooper, seconded by Cr WB Cashmore:
That the Governing Body:
a) approve the submission
(attached to the agenda report) to the consultation document ‘New Zealand
Block Offer 2014 – proposal for petroleum exploration permit round’.
CARRIED
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Secretarial note: Pursuant
to Standing Order 3.15.5, Cr CM Casey requested that her dissenting
vote be recorded.
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11
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Appointments to Te
Tiriti o Waitangi / Treaty of Waitangi Settlement Working Party and the
Parakai Recreation Reserve Board
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Resolution number GB/2013/139
MOVED
by Mayor LCM Brown, seconded by Cr MP Webster:
That the Governing Body:
a) confirm the
Terms of Reference of Te Tiriti o Waitangi / Treaty of Waitangi Settlement
Working Party as contained in Attachment A to the agenda report.
b) appoint Cr
C Darby, Cr CE Fletcher, Cr DA Krum, Cr ME Lee, Cr MP Webster and Cr GS Wood
to the Working Party.
c) re-appoint
Cr MP Webster, as the Rodney Ward Councillor, to the Parakai Recreation
Reserve Board for a term of three years and delegate the appointment of the
two remaining Auckland Council members to the Rodney Local Board.
CARRIED
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12
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Meeting Schedule - 2014
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A copy of the schedule of meetings has
been placed on the official copy of the minutes and will be available on the
Auckland Council website as Attachment A to the item in the minutes.
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Resolution number GB/2013/140
MOVED
by Deputy Mayor PA Hulse, seconded by Cr GS Wood:
That the Governing Body:
a) adopt the
schedule of meetings for 2014 as contained in Attachment A to the agenda
report (circulated separately to councillors prior to the meeting).
b) authorise
the Manager Democracy Services to amend the schedule, if required, in
consultation with the chair of any affected committee, and subject to the
Mayor’s or Deputy Mayor’s approval if a formal
meeting is required on a Monday or Friday.
CARRIED
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Attachments
a 2014 Meeting Schedule
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13
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Governing Body
decision-making during the 2013/2014 Christmas recess period
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Resolution number GB/2013/141
MOVED
by Mayor LCM Brown, seconded by Cr GS Wood:
That the Governing Body:
a) delegate to
any two of either the Mayor or Deputy Mayor and any Chairperson of a
Committee of the Whole, the power to make, on behalf of the Governing Body,
urgent decisions that may be needed between the last scheduled Governing Body
meeting in December 2013 and the first meeting of the Governing Body or its
committees in 2014.
b) agree that if a matter of major significance arises during the
2013/2014 Christmas recess period, an extraordinary meeting of the Governing
Body will be called.
CARRIED
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14
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Membership of Committees
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The supplementary report containing the
schedule of committee members was tabled at the meeting.
A copy has been placed on the official
copy of the minutes and will be available on the Auckland Council website as Attachment
A to the item in the minutes.
Secretarial note: The attached schedule includes a
correction to the tabled schedule for the deputy chair of the Community Dev
and Safety Committee to show that position as resolved by the Governing Body
when adopting the Terms of Reference.
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Resolution number GB/2013/142
MOVED
by Mayor LCM Brown, seconded by Cr MP Webster:
That the Governing Body:
a) appoint councillors to committees as set out in the attached
schedule.
b)
note that the Mayor is an ex officio member of each committee,
further to the Local Government (Auckland Council) Act 2009.
c)
note that the Deputy Mayor is an ex officio member of each
committee, further to Standing Order 2.9.5.
d) note that committee membership will also include
appointments made by the Independent Maori Statutory Board.
CARRIED
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Attachments
a Membership of
Committees
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15 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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16 Procedural
motion to exclude the public
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Resolution
number GB/2013/143
MOVED by Mayor LCM Brown, seconded by Deputy Mayor
PA Hulse:
That the
Governing Body:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Special
Housing Areas - General Matters
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(g) - The
withholding of the information is necessary to maintain legal professional
privilege.
In particular, the
report is subject to legal privilege as it is based on legal advice.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C2 Approval
of Special Housing Areas - Second Tranche
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(h) - The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In particular, the
report contains commercial sensitivities.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C3 Recommended
Candidates for Proposed Auckland Unitary Plan Hearings Panel
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(a) - The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
s7(2)(b)(i) - The
withholding of the information is necessary to protect information where
the making available of the information would disclose a trade secret.
In particular, the
report contains the names of candidates who are on a short list for
consideration by the Minister for the Environment and the Minister of
Conservation for recruitment to the Hearings Panel. The ministers need to
make the appointments and their officials conclude contractural
arrangements before names of the members of the Panel can be released.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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10.30am The public was excluded.
Resolutions in relation to the confidential items are recorded in
the confidential section of these minutes and are not publicly available.
restatementS
It was resolved while the public was excluded:
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C1
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Special Housing Areas -
General Matters
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That the Governing Body:
f) agree that
the report and decisions not be restated owing to legal privilege applying.
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C2.1
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Approval of Special
Housing Areas - Second Tranche
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That the Governing
Body:
d) agree that the
report and decisions not be restated at this time; and that the Mayor /
Deputy Mayor be delegated responsibility to release information on Tranche 2
SHAs as may be required.
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C3
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Recommended Candidates
for Proposed Auckland Unitary Plan Hearings Panel
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That the Governing
Body:
c) agree that the names of the members of the
Panel not be released until the Minister makes appointments and contractual
arrangements are concluded.
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Adjournment
of Meeting
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That the
Governing Body:
a)
agree to adjourn the meeting until the
conclusion of the Budget Committee meeting on 21 November 2013 at the
Auckland Town Hall.
The meeting adjourned at 2.49pm and
reconvened on 21 November 2013 at 1.55pm.
CARRIED
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3.35 pm The public was re-admitted.
3.35 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
