Governing Body
OPEN MINUTES
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Minutes of an extraordinary meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 14 November 2013 at 10.00am and reconvened on Thursday 21 November 2013 at 1.55pm.
Mayor |
Len Brown, JP |
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Deputy Mayor |
Penny Hulse |
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Councillors |
Cr Anae Arthur Anae |
Until 2.30pm, Item 2.1 (21/11/13) |
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Cr Cameron Brewer |
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Cr Dr Cathy Casey |
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Cr Bill Cashmore |
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Cr Ross Clow |
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Cr Linda Cooper, JP |
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Cr Chris Darby |
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Cr Alf Filipaina |
From 10.13am, Item 4 Until 2.40pm, Item C2 From 1.55pm, Item 2.1 (21/11/13) |
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Cr Hon Chris Fletcher, QSO |
Until 10.12am, Item 9, From 1.55pm, Item 2.1 (21/11/13) |
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Cr Denise Krum |
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Cr Mike Lee |
Until 2.49pm, Item C3, From 2.01pm, Item C2.1 (21/11/13) |
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Cr Calum Penrose |
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Cr Dick Quax |
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Cr Sharon Stewart, QSM |
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Cr Sir John Walker, KNZM, CBE |
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Cr Wayne Walker |
Until 10.24am, Item 10 From 12.16pm, Item C2 |
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Cr John Watson |
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Cr Penny Webster |
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Cr George Wood, CNZM |
Until 2.23pm. Item 2.1 (21/11/13) |
APOLOGIES
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Cr Wayne Walker |
For early departure |
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ALSO PRESENT
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Joseph Bergin, Deputy Chair Devonport-Takapuna Local Board |
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Simon Randall, Chair Maungakiekie-Tāmaki Local Board |
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Governing Body 14 November 2013 |
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1 Affirmation
His Worship the Mayor read the affirmation.
2 Apologies
Resolution number GB/2013/137 MOVED by Mayor LCM Brown, seconded by Cr JG Walker: That the Governing Body: a) accept the apology from Cr WD Walker for early departure.
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3 Declaration of Interest
There were no declarations of interest.
4 Acknowledgements
His Worship the Mayor acknowledged the passing of Mr Ted Lees and Mr Eugene Bowen, with a moment of silence observed for each.
His Worship the Mayor acknowledged the enormity of the Haiyan typhoon tragedy and its impact on the Philippine community. A moment of silence was observed to honour the loss of life and recognise the continuing suffering of the families.
Cr AM Filipaina entered the meeting at 10:13 am.
5 Petitions
There were no petitions.
6 Public Input
There was no public input.
7 Local Board Input
Local Board input was heard at Item C2.
8 Extraordinary Business
There was no extraordinary business.
9 Notices of Motion
There were no notices of motion.
Cr CE Fletcher left the meeting at 10:12 am.
Cr AJ Anae left the meeting at 10:17 am.
10 |
Submission to the New Zealand Block Offer 2014 - Proposal for Petroleum Exploration Permit Round |
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MOVED by Mayor LCM Brown, seconded by Cr C Darby: That the Governing Body receive the report.
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Cr WD Walker left the meeting at 10:24 am.
Cr AJ Anae returned to the meeting at 10:26 am.
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Resolution number GB/2013/138 MOVED by Cr LA Cooper, seconded by Cr WB Cashmore: That the Governing Body: a) approve the submission (attached to the agenda report) to the consultation document ‘New Zealand Block Offer 2014 – proposal for petroleum exploration permit round’. |
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Secretarial note: Pursuant to Standing Order 3.15.5, Cr CM Casey requested that her dissenting vote be recorded. |
11 |
Appointments to Te Tiriti o Waitangi / Treaty of Waitangi Settlement Working Party and the Parakai Recreation Reserve Board |
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Resolution number GB/2013/139 MOVED by Mayor LCM Brown, seconded by Cr MP Webster: That the Governing Body: a) confirm the Terms of Reference of Te Tiriti o Waitangi / Treaty of Waitangi Settlement Working Party as contained in Attachment A to the agenda report. b) appoint Cr C Darby, Cr CE Fletcher, Cr DA Krum, Cr ME Lee, Cr MP Webster and Cr GS Wood to the Working Party. c) re-appoint Cr MP Webster, as the Rodney Ward Councillor, to the Parakai Recreation Reserve Board for a term of three years and delegate the appointment of the two remaining Auckland Council members to the Rodney Local Board.
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12 |
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A copy of the schedule of meetings has been placed on the official copy of the minutes and will be available on the Auckland Council website as Attachment A to the item in the minutes.
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Resolution number GB/2013/140 MOVED by Deputy Mayor PA Hulse, seconded by Cr GS Wood: That the Governing Body: a) adopt the schedule of meetings for 2014 as contained in Attachment A to the agenda report (circulated separately to councillors prior to the meeting). b) authorise the Manager Democracy Services to amend the schedule, if required, in consultation with the chair of any affected committee, and subject to the Mayor’s or Deputy Mayor’s approval if a formal meeting is required on a Monday or Friday.
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a 2014 Meeting Schedule |
13 |
Governing Body decision-making during the 2013/2014 Christmas recess period |
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Resolution number GB/2013/141 MOVED by Mayor LCM Brown, seconded by Cr GS Wood: That the Governing Body: a) delegate to any two of either the Mayor or Deputy Mayor and any Chairperson of a Committee of the Whole, the power to make, on behalf of the Governing Body, urgent decisions that may be needed between the last scheduled Governing Body meeting in December 2013 and the first meeting of the Governing Body or its committees in 2014. b) agree that if a matter of major significance arises during the 2013/2014 Christmas recess period, an extraordinary meeting of the Governing Body will be called.
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14 |
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The supplementary report containing the schedule of committee members was tabled at the meeting.
A copy has been placed on the official copy of the minutes and will be available on the Auckland Council website as Attachment A to the item in the minutes.
Secretarial note: The attached schedule includes a correction to the tabled schedule for the deputy chair of the Community Dev and Safety Committee to show that position as resolved by the Governing Body when adopting the Terms of Reference.
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Resolution number GB/2013/142 MOVED by Mayor LCM Brown, seconded by Cr MP Webster: That the Governing Body: a) appoint councillors to committees as set out in the attached schedule. b) note that the Mayor is an ex officio member of each committee, further to the Local Government (Auckland Council) Act 2009. c) note that the Deputy Mayor is an ex officio member of each committee, further to Standing Order 2.9.5. d) note that committee membership will also include appointments made by the Independent Maori Statutory Board.
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a Membership of Committees |
15 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Resolution number GB/2013/143 MOVED by Mayor LCM Brown, seconded by Deputy Mayor PA Hulse: That the Governing Body: a) exclude the public from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 Special Housing Areas - General Matters
C2 Approval of Special Housing Areas - Second Tranche
C3 Recommended Candidates for Proposed Auckland Unitary Plan Hearings Panel
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.
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10.30am The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
restatementS
It was resolved while the public was excluded:
C1 |
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f) agree that the report and decisions not be restated owing to legal privilege applying.
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C2.1 |
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d) agree that the report and decisions not be restated at this time; and that the Mayor / Deputy Mayor be delegated responsibility to release information on Tranche 2 SHAs as may be required.
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Adjournment of Meeting |
That the Governing Body: a) agree to adjourn the meeting until the conclusion of the Budget Committee meeting on 21 November 2013 at the Auckland Town Hall. The meeting adjourned at 2.49pm and reconvened on 21 November 2013 at 1.55pm.
CARRIED |
3.35 pm The public was re-admitted.
3.35 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................