Manurewa Local Board

OPEN MINUTES

Minutes of a meeting of the Manurewa Local Board held in the Manurewa Local Board Meeting Room, Shop 3-5, 7 Hill Road, Manurewa on Thursday, 14 November 2013 at 6.30pm.

present

Chairperson	Angela Dalton	[After Items 1, 12 and 13 were taken]
Deputy Chairperson
Members	Michael Bailey	[Chair for items 1, 12 and 13]
	Angela Cunningham-Marino
	Hon George Hawkins, QSO
	Danella McCormick
	Ken Penney
	Daryl Wrightson

APOLOGIES

Simeon Brown

ALSO PRESENT

Councillor	Calum Penrose
Councillor	Sir John Walker, KNZM, CBE

Manurewa Local Board 14 November 2013

Secretarial note:  Member Michael Bailey chaired the meeting for items 1, 12 and 13.  Items 12 and 13 were taken before item 2.  Angela Dalton assumed the Chair from item 2 onwards.

1 Welcome

Member Michael Bailey led the meeting in prayer.

Precedence of Business

Resolution number MR/2013/191

MOVED by Member MJ Bailey, seconded by Member GW Hawkins:

That the Manurewa Local Board agree that item 12 (Restating the Declaration by Local Board Members Pursuant to Schedule 7, Clause 14, of the Local Government Act 2002) and item 13 (Restating the Declaration by Chairperson Pursuant to Schedule 7, Clause 14, of the Local Government Act 2002) be considered at this time.

CARRIED

2          Apologies

Resolution number MR/2013/192

MOVED by Chairperson AM Dalton, seconded by Member GW Hawkins:

That the apology from Board Member Brown for non-attendance be accepted.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number MR/2013/193

MOVED by Member MJ Bailey, seconded by Member DJ McCormick:

That the Manurewa Local Board confirm the minutes of the inaugural meeting, held on Thursday, 31 October 2013, as a true and correct record.

CARRIED

5          Leave of Absence

There were no requests for leave of absence.

6 Acknowledgements

The Manurewa Local Board acknowledged the passing of Peter Fatialofa, MNZM, on 6 November 2013 at the age of 54 years.  Peter’s services to rugby in New Zealand and Samoa are legendary.  He will be sorely missed. 

7 Petitions

There were no petitions.

8 Deputations

8.1	Deputation - Project Litefoot
	Sarah Macky-Dunn, Planning Manager, Project Litefoot presented a powerpoint presentation.
	Resolution number MR/2013/194 MOVED by Chairperson AM Dalton, seconded by Member MJ Bailey: That the Manurewa Local Board thank Sarah Macky-Dunn, Planning Manager, Project Litefoot, for her presentation regarding their project to partner with sports clubs to reduce the environmental footprint and operating costs of the club’s operations. CARRIED
	Project Litefoot tabled information.  A copy of this document is publicly available at the following Auckland Council webpage: http://www.aucklandcouncil.govt.nz/EN/AboutCouncil/meetings_agendas/local_boards/Pages/manurewalocalboard.aspx Attachments a     Litefoot Powerpoint Presentation

8.2

Deputation - Smokefree Pilot (targeted to help pregnant women) - Counties Manukau Health Smokefree Service/Counties Manukau District Health Board

Resolution number MR/2013/195 MOVED by Chairperson AM Dalton, seconded by Member GW Hawkins: That the Manurewa Local Board thank Michelle Lee (acting Programme Manager for the Counties Manukau Health Smokefree Service) and Solitaire Henare (Community Liaison Manager, Primary Health and Community Services, Counties Manukau District Health Board) for the presentation regarding a smokefree pregnancy pilot in Manurewa. CARRIED

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12

Restating the Declaration by Local Board Members Pursuant to Schedule 7, Clause 14, of the Local Government Act 2002

Resolution number MR/2013/196 The declarations made by three local board members of the Manurewa Local Board differed slightly from the set Local Government Act 2002 wording.  The declarations unintentionally omitted the phrase “I declare” – instead the declarations used the phrase “I swear on the Holy Bible”.  For the avoidance of doubt, the following three local board members will make the oral and written declaration using the set Local Government Act 2002 wording: · Angela Cunningham-Marino · Angela Dalton Member Michael Bailey attested the declaration.

13

Restating the Declaration by Chairperson Pursuant to Schedule 7, Clause 14, of the Local Government Act 2002

Resolution number MR/2013/197 The declaration made by Angela Dalton, Chair of the Manurewa Local Board, differed slightly from the set Local Government Act 2002 wording.  The declaration unintentionally omitted the phrase “I declare” – instead the declaration used the phrase “I swear on the Holy Bible”.  For the avoidance of doubt, the Chair will make the oral and written declaration using the set Local Government Act 2002 wording.  Member Michael Bailey attested the declaration.

14	Manurewa-Papakura Ward Councillors' speaking rights at the Manurewa Local Board
	Resolution number MR/2013/198 MOVED by Chairperson AM Dalton, seconded by Member MJ Bailey: That the Manurewa Local Board reconfirm its decision to give speaking rights to the Manurewa-Papakura Ward Councillors at all meetings of Manurewa Local Board in order to facilitate a close working relationship. CARRIED

15	Auckland Transport Update – November 2013
	Resolution number MR/2013/199 MOVED by Chairperson AM Dalton, seconded by Member AL Cunningham-Marino: That the Manurewa Local Board receive the report entitled “Auckland Transport Update – November 2013”. CARRIED

16	Southern Cycleway Programme
	Resolution number MR/2013/200 MOVED by Chairperson AM Dalton, seconded by Member GW Hawkins: That the Manurewa Local Board: a)      receive the report entitled “Southern Cycleway Programme”. b)      delegate authority to member Michael Bailey to provide feedback to Auckland Transport on the cycleway proposals within the Manurewa Local Board area by 29 November 2013. CARRIED

17

Manurewa Local Board members portfolio allocation, nominations for urban design champion, Business Improvement District (BID) Executive Committee representation, and resource consent public notifications

Resolution number MR/2013/201

MOVED by Chairperson AM Dalton, seconded by Member AL Cunningham-Marino:

That the Manurewa Local Board:

a) Allocate members to roles for each portfolio area as follows:

Portfolio activity and responsibility	Portfolio Lead	Portfolio Associate	Portfolio Support	Portfolio Mentor
Governance portfolio	Angela Dalton			George Hawkins
Arts, Culture and Events	Angela Cunningham-Marino	Daryl Wrightson	Michael Bailey	George Hawkins
Community Services	Simeon Brown	Daryl Wrightson	Michael Bailey	Angela Dalton
Recreation Services	Angela Cunningham-Marino	Simeon Brown	Danella McCormick	Angela Dalton
Sports parks and recreation portfolio	Michael Bailey	Danella McCormick	Angela Cunningham-Marino	George Hawkins
Libraries and recreation portfolio	Michael Bailey	George Hawkins	Angela Cunningham-Marino	Angela Dalton
Regulatory	Angela Dalton			George Hawkins
Civil Defence Emergency Management portfolio	Danella McCormick	Angela Cunningham-Marino	Michael Bailey	George Hawkins
Street Environment, Town Centres and Economic Portfolio	Simeon Brown	Michael Bailey	Ken Penney	Angela Dalton
Built and Natural Environment	Angela Cunningham-Marino	Danella McCormick	Michael Bailey	George Hawkins
Transport portfolio	Michael Bailey	George Hawkins	Ken Penney	Angela Dalton

b)         appoint member Angela Dalton (Chairperson), and member Michael Bailey as an alternate, to provide input into notification decisions for resource consent applications that trigger local board input.

c)         appoint member Danella McCormick, as the board’s representative as the urban design champion.

d)         defer the decision on the Manurewa Business Improvement District (BID) executive committee

e)         appoint member Michael Bailey, and member Danella McCormick as an alternate, to the Wiri Business Improvement Districts (BID) executive committee.

CARRIED

18

Manukau Harbour Forum

Resolution number MR/2013/202 MOVED by Chairperson AM Dalton, seconded by Member D Wrightson: That the Manurewa Local Board: a)      Agree to re-instate the Manukau Harbour Forum joint committee with the Franklin, Mangere-Otahuhu, Manurewa, Otara-Papatoetoe, Papakura, Puketapapa, Whau, and Waitakere Ranges Local Boards for the 2013-2016 electoral term; b)      Nominates members Angela Dalton, Simeon Brown and Danella McCormick to share the role of Manurewa Local Board representative on the Manukau Harbour Forum. CARRIED

19

Manurewa Local Board Meeting Schedule for the 2013-2016 Triennium

Resolution number MR/2013/203 MOVED by Chairperson AM Dalton, seconded by Member D Wrightson: That the Manurewa Local Board: a)         adopt its meeting schedule for the period December 2013 – October 2016 as follows, being the second Thursday of the month at 6.30pm on the following dates: i)        Thursday,12 December 2013 ii)       Thursday, 30 January 2014 iii)      Thursday, 13 February 2014 iv)      Thursday, 13 March 2014 v)       Thursday, 10 April 2014 vi)      Thursday, 8 May 2014 vii)     Thursday, 12 June 2014 viii)    Thursday, 10 July 2014 ix)      Thursday, 14 August 2014 x)       Thursday, 11 September 2014 xi)      Thursday, 9 October 2014 xii)     Thursday, 13 November 2014 xiii)    Thursday, 11 December 2014 xiv)    Thursday, 29 January 2015 xv)     Thursday, 12 February 2015 xvi)    Thursday, 12 March 2015 xvii)   Thursday, 9 April 2015 xviii)  Thursday, 14 May 2015 xix)    Thursday, 11 June 2015 xx)     Thursday, 9 July 2015 xxi)    Thursday, 13 August 2015 xxii)   Thursday, 10 September 2015 xxiii)  Thursday, 8 October 2015 xxiv)  Thursday, 12 November 2015 xxv)   Thursday, 10 December 2015 xxvi)  Thursday, 28 January 2016 xxvii) Thursday, 11 February 2016 xxviii)   Thursday, 10 March 2016 xxix)  Thursday, 14 April 2016 xxx)   Thursday, 12 May 2016 xxxi)  Thursday, 9 June 2016 xxxii) Thursday, 14 July 2016 xxxiii)   Thursday, 11 August 2016 xxxiv) Thursday, 8 September 2016 b)         note dates and times for hearings and deliberations on the 2014/2015 Annual Plan and the Local Board draft 2013 -2016 Local Board Plan are still to be finalised and as such have not yet been provisioned for in the Manurewa Local Board meeting schedule for the 2013-2016 triennium. CARRIED

20

Establishment of Swimming Pool Fencing Exemption Committee

Resolution number MR/2013/204 MOVED by Chairperson AM Dalton, seconded by Member MJ Bailey: That the Manurewa Local Board: a)      Establish the Manurewa Local Board Swimming Pool Fencing Exemptions Committee to assess and consider swimming pool fencing exemption applications. b)      Appoint members Danella McCormick (Chairperson), Michael Bailey, Angela Cunningham-Marino, George Hawkins to the Manurewa Local Board Swimming Pool Fencing Exemptions Committee. CARRIED

21

Urgent Decision Process for the Manurewa Local Board

Resolution number MR/2013/205 MOVED by Chairperson AM Dalton, seconded by Member MJ Bailey: That the Manurewa Local Board a)      Adopt the urgent decision process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum. b)      Delegate authority to the Chairperson and Deputy Chairperson or any person acting in these roles to make an urgent decision on behalf of the local board. c)      Requests that all urgent decisions be reported to the next ordinary meeting of the local board. CARRIED

22

Urgent Decision - Local Event Development Fund - Manurewa Senior Citizens Service Club Christmas Dinner Event

Resolution number MR/2013/206 MOVED by Member AL Cunningham-Marino, seconded by Member DJ McCormick: That the Manurewa Local Board: a)      Note the urgent decision made under delegation as follows: That the Manurewa Local Board approves funding of $1,000 for the Senior Citizens Service Club of Manurewa Incorporated from the Local Event Development Fund to fund the Manurewa Senior Citizens Christmas Dinner Event. CARRIED

23	Reports Requested - Pending - Issues
	Resolution number MR/2013/207 MOVED by Chairperson AM Dalton, seconded by Member MJ Bailey: That the report entitled “reports requested – pending – issues” by the Democracy Advisor be received. CARRIED

24        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

25        Procedural motion to exclude the public

Resolution number MR/2013/208

MOVED by Chairperson AM Dalton, seconded by Member GW Hawkins:

That the Manurewa Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Regional Facilities Auckland – sale of land at 834 Great South Road and 10 Pacific Events Centre Drive

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. In particular, the report contains information relating to commercial properties that if released to the public would compromise negotiations.. s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. In particular, the report contains information relating to commercial properties that if released to the public would compromise negotiations..	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

b) That Councillor Calum Penrose and Councillor Sir John Walker be permitted to remain in the meeting for the public excluded item C1 (Regional Facilities Auckland – sale of land at 834 Great South Road and 10 Pacific Events Centre Drive) as their Governing Body expertise would assist the Board in the consideration of the item.

CARRIED

6.24pm            The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

6.27pm            The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	Regional Facilities Auckland – sale of land at 834 Great South Road and 10 Pacific Events Centre Drive
	The resolutions were not restated for the open section of the meeting.

6.27pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Manurewa Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................