Maungakiekie-Tamaki Local Board

OPEN MINUTES

Minutes of a meeting of the Maungakiekie-Tamaki Local Board held in the Local Board Office, 7-13 Pilkington Road, Panmure on Tuesday, 19 November 2013 at 6.01pm.

present

Chairperson	Simon Randall
Deputy Chairperson
Members	Josephine Bartley
	Brett Clark
	Bridget Graham, QSM
	Obed Unasa
	Alan Verrall

APOLOGIES

Deputy Chairperson

Chris Makoare

ALSO PRESENT

Councillor	Denise Krum
Maungakiekie-Tamaki Youth Representative	Georgina Vakaheketaha-Nelisi

Maungakiekie-Tamaki Local Board 19 November 2013

1 Welcome

Secretarial Note:  Item 12 was taken after item 2 at 6.03 pm.

Secretarial Note:  On the invite of the Chairperson Cr Krum addressed the meeting.

2          Apologies

Resolution number MT/2013/127

MOVED by Member SD Randall, seconded by Member BM Graham:

That the Maungakiekie-Tamaki Local Board:

a) accept the apology from member Makoare for absence.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number MT/2013/128

MOVED by Member SD Randall, seconded by Member BM Graham:

That the Maungakiekie-Tamaki Local Board:

a) confirm the ordinary minutes of its inaugural meeting, held on Thursday, 7 November 2013, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

The Maungakiekie-Tamaki Local Board acknowledge the passing of Sam Lotu Iiga’s father, Lotu Iiga, and send their condolences to the family.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Glen Innes and Panmure Business Associations
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number MT/2013/129 MOVED by Member JB Clark, seconded by Member JR Bartley: That the Maungakiekie-Tamaki Local Board: a)      Thanks Chris Sutton, Panmure Business Association and Gary Holmes, Glen Innes Business Association, for their presentation. CARRIED
	Attachments a     Item 9.1 Attachment 1 b     Item 9.1 Attachment 2 c    Item 9.1 Attachment 3

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Declaration by Local Board Member Brett Clark Pursuant to Schedule 7, Clause 14, of the Local Government Act 2002
	The following Local Board Member made his declaration pursuant to Schedule 7, Clause 14, of the Local Government Act 2002: Brett Clark A copy of the declaration is publicly available at the following Auckland Council webpage: http://www.aucklandcouncil.govt.nz/EN/AboutCouncil/meetings_agendas/local_boards/Pages/maungakeikietamakilocalboard.aspx
	Attachments a     Item 12 attachment

13

Adoption of meeting schedule

Resolution number MT/2013/130 MOVED by Member SD Randall, seconded by Member OO Unasa: That the Maungakiekie-Tamaki Local Board: a)       Adopts its meeting schedule for the 2013/2016 electoral term as follows, all beginning at 6pm and held at the local board office, 7-13 Pilkington Road, Panmure: Tuesday, 10 December 2013 Tuesday, 28 January 2014 Tuesday, 18 February 2014 Tuesday, 18 March 2014 Tuesday, 15 April 2014 Tuesday, 20 May 2014 Tuesday, 17 June 2014 Tuesday, 15 July 2014 Tuesday, 19 August 2014 Tuesday, 16 September 2014 Tuesday, 21 October 2014 Tuesday, 18 November 2014 Tuesday, 9 December 2014 Tuesday, 27 January 2015 Tuesday, 17 February 2015 Tuesday, 17 March 2015 Tuesday, 21 April 2015 Tuesday, 19 May 2015 Tuesday, 16 June 2015 Tuesday, 21 July 2015 Tuesday, 18 August 2015 Tuesday, 15 September 2015 Tuesday, 20 October 2015 Tuesday, 17 November 2015 Tuesday, 8 December 2015 Tuesday, 26 January 2016 Tuesday, 16 February 2016 Tuesday, 15 March 2016 Tuesday, 19 April 2016 Tuesday, 17 May 2016 Tuesday, 21 June 2016 Tuesday, 19 July 2016 Tuesday, 16 August 2016 Tuesday, 20 September 2016 b)       Notes that dates and times for hearings and deliberations for local board agreements and local board plans are yet to be finalised. CARRIED

14

Local board members portfolio allocation and urban design champion

Resolution number MT/2013/131

MOVED by Member SD Randall, seconded by Member AB Verrall:

That the Maungakiekie-Tamaki Local Board:

a)      Nominates members as lead and alternate for each portfolio area, where appropriate:

	Lead	Alternate
Arts and Culture	Obed Unasa	Chris Makoare
Civil Defence	Bridget Graham
Community Development	Simon Randall
Community Facilities	Chris Makoare
Community Leases	Alan Verrall	Brett Clark
Community Safety	Jo Bartley	Obed Unasa
Economic Development	Brett Clark
Environment	Jo Bartley	Simon Randall
Events	Obed Unasa	Bridget Graham
Grants	Bridget Graham	Obed Unasa
Heritage	Bridget Graham	Obed Unasa
Libraries	Chris Makoare	Bridget Graham
Parks and Recreation	Brett Clark	Alan Verrall
Planning	Bridget Graham
Strategy and Finance	Simon Randall	Chris Makoare
Transport	Alan Verrall	Jo Bartley
Youth	Chris Makoare

b) Appoints member Graham, and member Randall as an alternate, to provide input into notification decisions for resource consent applications that trigger local board input.

c)      Appoints member Graham as the board’s representative as an urban design champion.

CARRIED

15

Manukau Harbour Forum

Resolution number MT/2013/132 MOVED by Member SD Randall, seconded by Member JB Clark: That the Maungakiekie-Tamaki Local Board: a)      Agrees to re-instate the Manukau Harbour Forum joint committee with the Franklin, Mangere-Otahuhu, Manurewa, Otara-Papatoetoe, Papakura, Puketapapa, Whau, and Waitakere Ranges Local Boards for the 2013/16 electoral term. b)      Nominates member Graham as the local board’s representative, and member Clark as the local board’s alternate representative, to the Manukau Harbour Forum with appropriate delegated authority to bring the local board on any decisions made by the  Manukau Harbour Forum within its Terms of Reference. CARRIED

16

Central Facility Partnerships Committee

Resolution number MT/2013/133 MOVED by Member SD Randall, seconded by Member JB Clark: That the Maungakiekie-Tamaki Local Board: a)      Agrees to re-establish the Central Facility Partnerships Committee with the Albert-Eden, Great Barrier, Orakei, Puketapapa, Waiheke, and Waitemata Local Boards, to collectively administer the Facility Partnerships fund. b)      Endorses the Terms of Reference and Guidelines for the Central Facility Partnerships Committee, which will be adopted by the Committee at its first meeting: i.        The Central Facility Partnerships Committee has a member from each of the following Local Boards: Albert-Eden, Great Barrier, Maungakiekie-Tamaki, Orakei, Puketapapa, Waiheke, Waitemata. ii.       The Central Facility Partnerships Committee has the authority to make funding decisions in 2013/2014 in relation to the Facility Partnership Guidelines. iii.      The Central Facility Partnerships Committee will appoint and may remove its own chairperson and deputy chairperson. iv.      The Central Facility Partnerships Committee will meet as required. It is envisaged there will be two procedural meetings and no less than one funding decision meeting in each financial year. c)      Appoints Board Member Makoare, and Board Member Clark as alternate, to the Central Facility Partnerships Committee with appropriate delegated authority to bind the board on decisions relating to the Central Facility Partnership Fund made by the Committee. d)      Notes that the first meeting of the Central Facility Partnerships Committee will be held on 11 December 2013. CARRIED

17

Central Joint Funding Committee

Resolution number MT/2013/134 MOVED by Member SD Randall, seconded by Member JR Bartley: That the Maungakiekie-Tamaki Local Board: a)      Agrees to re-instate the Central Joint Funding Committee for 2013/ 2014 to administer the legacy funds as per the Terms of Reference b)      Endorses the draft Terms of Reference for the Central Joint Funding Committee c)      Appoints Member Graham and Member Unasa as alternate, to the Central Joint Funding Committee for 2013/ 2014 with appropriate delegated authority to bind the board on decisions relating to the legacy community funding schemes made by the Committee. d)      Notes that a region-wide Community Funding Policy is being developed and will in time replace the current interim funding arrangements. Officers will engage with the board in the coming months. CARRIED

18

Appointment of Board Members to Outside Organisations and Community Networks

Resolution number MT/2013/135

MOVED by Member SD Randall, seconded by Member JR Bartley:

That the Maungakiekie-Tamaki Local Board:

a)      Allocates board members to outside organisations and community networks, as listed below:

Organisation	Primary	Alternate
Advance Onehunga @ Risk Group	Bridget Graham	Obed Unasa
Aircraft Noise Community Consultative Group	Simon Randall
Citizens Advice Bureau, Glen Innes	Simon Randall	Brett Clark
Citizens Advice Bureau, Onehunga	Simon Randall	Brett Clark
Citizens Advice Bureau, Panmure/Ellerslie	Simon Randall	Brett Clark
Citizens Advice Bureau, Sylvia Park	Simon Randall	Brett Clark
Dunkirk Road Activity Centre	Alan Verrall	Chris Makoare
Hamlins Hill Management Trust	Brett Clark
Old Mangere Bridge Project Reference Group	Simon Randall	Brett Clark
Onehunga Combined Sports Trust	Brett Clark	Alan Verrall
Onehunga Community House	Bridget Graham	Simon Randall
Onehunga Fencible and Historic Society	Bridget Graham	Obed Unasa
Onehunga Senior Citizens	Bridget Graham	Simon Randall
Oranga Community Committee	Brett Clark	Simon Randall
Panmure Basin Advisory Committee	Josephine Bartley	Simon Randall
Panmure Historical Association	Obed Unasa	Alan Verrall
Tamaki Estuary Environmental Forum	Alan Verrall	Josephine Bartley
Community Network	Primary	Alternate
Eastside Youth Network	Chris Makoare	Josephine Bartley
Glen Innes Drug and Alcohol Group	Chris Makoare	Josephine Bartley
Onehunga District Council of Social Services (ODCOSS)	Bridget Graham	Simon Randall
Onehunga/Oranga Youth Providers Network	Brett Clark	Chris Makoare
Panmure Community Network	Chris Makoare	Alan Verrall
Riverside Community Network	Chris Makoare	Josephine Bartley
Glen Innes Community Network	Chris Makoare	Josephine Bartley
Tamaki Community Liaison Group Meeting on Policing and Security	Josephine Bartley	Obed Unasa
Mainstreet or Business Improvement District	Primary	Alternate
Glen Innes	Brett Clark	Josephine Bartley
Panmure	Brett Clark	Chris Makoare
Penrose	Brett Clark	Simon Randall
Onehunga	Brett Clark	Chris Makoare
Local Government New Zealand	Primary	Alternate
	Simon Randall	Chris Makoare
Community Partnerships	Primary	Alternate
The Onehunga Foreshore Working Group	Brett Clark
The Maungakiekie-Tamaki Youth Connections Steering Group	Simon Randall, Chris Makoare, Obed Unasa

CARRIED

19

Establishment of Swimming Pool Fencing Exemption Committee

Resolution number MT/2013/136 MOVED by Member SD Randall, seconded by Member JB Clark: That the Maungakiekie-Tamaki Local Board: a)      Establishes the Maungakiekie-Tamaki Local Board Swimming Pool Fencing Exemptions Committee to assess and consider swimming pool fencing exemption applications. b)      Appoints the following three members to the Maungakiekie-Tamaki Local Board Swimming Pool Fencing Exemptions Committee: Board Chairperson Randall, Board Deputy Chairperson Makoare, and Planning Portfolio Holder Member Graham. CARRIED

20

Urgent Decision Process for the Maungakiekie-Tamaki Local Board

Resolution number MT/2013/137 MOVED by Member SD Randall, seconded by Member BM Graham: That the Maungakiekie-Tamaki Local Board a)      Adopts the urgent decision process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum. b)      Delegates authority to the Chair and Deputy Chair or any person acting in these roles to make an urgent decision on behalf of the local board. c)      Requests that all urgent decisions be reported to the next ordinary meeting of the local board. CARRIED

21	Reports Requested / Pending
	Resolution number MT/2013/138 MOVED by Member SD Randall, seconded by Member AB Verrall: That the Maungakiekie-Tamaki Local Board a) That the Maungakiekie-Tamaki Local Board Reports Requested/Pending report be received. b) Request officers to review all outstanding items and provide an update. CARRIED

22        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6.41 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Maungakiekie-Tamaki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................