Orakei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Orakei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 28 November 2013 at 3.00pm.

 

present

 

Chairperson

Desley Simpson, JP

 

Deputy Chairperson

Mark Thomas

 

Members

Ken Baguley

 

 

Troy Churton

from 3.05pm

 

Kate Cooke

 

 

Colin Davis, JP

 

 

Kit Parkinson

 

 

 

 

 

 

 

 

 

 

1          Welcome

 

 

 

2          Apologies

 

MOVED by Member DEC Simpson, seconded by Member CRJ Davis:  

That the apology from Member Churton for lateness be accepted.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number OR/2013/243

MOVED by Member DEC Simpson, seconded by Member CRJ Davis:  

That the Orakei Local Board:

a)    confirms the minutes of its inaugural meeting, held on Monday, 4 November 2013, as a true and correct record.

 

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

Items 9.1 and 9.2 were heard at this point.

 

 

8          Deputation

 

8.1

Hobson Bay

 

Garth Falconer, Director, Reset Urban Design, was in attendance to present to the Board on Hobson Bay.

 

Resolution number OR/2013/244

MOVED by Member DEC Simpson, seconded by Member M Thomas:  

That the Orakei Local Board:

a)         thanks Garth Falconer, Director, Reset Urban Design, for his presentation to the Board on Hobson Bay and asks officers to evaluate it in the context of the Hobson Bay Action Plan.

 

CARRIED

 

Attachments

a     Hobson Bay Presentation

 

 

9          Public Forum

 

9.1

Mission Bay Art and Craft Market

 

Chris Sutton, Town Centre Manager, Panmure Business Association, and John Sutton were in attendance to present to the Board on the Mission Bay Art and Craft Market.

 

Resolution number OR/2013/245

MOVED by Member DEC Simpson, seconded by Member CH Cooke:  

That the Orakei Local Board:

a)         thanks Chris Sutton, Town Centre Manager, Panmure Business Association, and John Sutton for their presentation on the Mission Bay Art and Craft Market.

 

CARRIED

 

Attachments

a     Mission Bay Art and Craft Market Information

 

 

9.2

Establishing a business networking group

 

Gary Holmes, Manager, Glen Innes Business Association, Chris Sutton, Panmure Business Association, and Lisa Clark from Three Brothers Group were in attendance to present to the Board on establishing a business networking group.

 

Resolution number OR/2013/246

MOVED by Member DEC Simpson, seconded by Member M Thomas:  

That the Orakei Local Board:

a)         thanks Gary Holmes, Manager, Glen Innes Business Association, Chris Sutton, Panmure Business Association, and Lisa Clark from Three Brothers Group for their presentation to the Board on establishing a business networking group.

 

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

11.1

Notice of Motion - Auckland Transport

 

Resolution number OR/2013/247

MOVED by Member TG Churton, seconded by Member M Thomas:  

That the Orakei Local Board:

a)      requests Auckland Transport to implement T2 where there is currently T3 along Remuera Road as the Board has received no information to sustain T3.

 

CARRIED

 

11.2

Notice of Motion - Tree Protection Issues and Pre-1944 building demolition issues

 

Resolution number OR/2013/1

MOVED by Member TG Churton, seconded by Member CRJ Davis:  

That the Orakei Local Board:

a)      in relation to general tree felling controls across all zones requests resource consent management to provide succinct data:

i.        On the number of tree felling consent applications received in the last 3 years for each suburb in the Orakei Local Board area, and;

ii.       to distinguish also the number of broader consent applications that may (or may not) have tree felling integrated into those broader applications; and

iii.      to provide an educated estimate of the number of tree applications therefore  rendered no longer necessary by virtue of the loss of tree protection controls in residential zones.

b)      requests planners to advise:

i.        why assessments of the suitability of trees nominated by members of the public for scheduling (whether the trees are on private or public land) are then not carried out by Council; and –

ii.       how the nomination of trees for scheduling can be made easier for the public.

c)      requests planners to report on why the Coastal Yard and Scenic Way protections that apply under the current District Plan have been retained for the North Shore areas under the proposed Unitary Plan but removed for other margins of the Waitemata such as Tamaki Drive and if it was implemented along Tamaki Drive what would the this designation look like.

d)      requests that any resource consent application received (pending the proposed Unitary plan becoming operative) relating to any new building or tree removal within the current district plan coastal yard margin in the Orakei Local Board area be submitted to the Board for comment, and that the application be processed weighting the objectives of the coastal yard and scenic way provisions of the District Plan to a greater extent.

e)      requires confirmation that all resource consent applications involving the demolition of any pre-1944 building within the Orakei Local Board area be now directed to Member Churton as the Board’s planning and regulatory portfolio lead for input on the decision whether the application is to be notified or not.

 

MOVED by Member DEC Simpson, seconded by Member KH Baguley:

Member DEC Simpson moved an amendment to the original recommendation, seconded by Member KH Baguley, as follows:

 

a)      in relation to general tree felling controls across all zones requests resource consent management to provide succinct data:

iv.      to provide an educated estimate on the number of trees that would have been covered under the current district plan rules.

CARRIED

 

 

MOVED by Member DEC Simpson, seconded by Member CRJ Davis:

Member DEC Simpson moved an amendment to the original recommendation, seconded by Member CRJ Davis, as follows:

f)       requests all of the above information to be provided before the end of 20 January 2014 to enable the Board to make an informed Unitary Plan submission.

 

CARRIED

 

MOVED by Member DEC Simpson, seconded by Member CRJ Davis:

The Chairperson put the substantive motion.

That the Orakei Local Board:

a)      in relation to general tree felling controls across all zones requests resource consent management to provide succinct data:

i.        On the number of tree felling consent applications received in the last 3 years for each suburb in the Orakei Local Board area, and;

ii.       to distinguish also the number of broader consent applications that may (or may not) have tree felling integrated into those broader applications; and

iii.      to provide an educated estimate of the number of tree applications therefore  rendered no longer necessary by virtue of the loss of tree protection controls in residential zones.

iv.      to provide an educated estimate on the number of trees that would have been covered under the current district plan rules.

b)      requests planners to advise:

i.        why assessments of the suitability of trees nominated by members of the public for scheduling (whether the trees are on private or public land) are then not carried out by Council; and –

ii.       how the nomination of trees for scheduling can be made easier for the public.

c)      requests planners to report on why the Coastal Yard and Scenic Way protections that apply under the current District Plan have been retained for the North Shore areas under the proposed Unitary Plan but removed for other margins of the Waitemata such as Tamaki Drive and if it was implemented along Tamaki Drive what would the this designation look like.

d)      requests that any resource consent application received (pending the proposed Unitary plan becoming operative) relating to any new building or tree removal within the current district plan coastal yard margin in the Orakei Local Board area be submitted to the Board for comment, and that the application be processed weighting the objectives of the coastal yard and scenic way provisions of the District Plan to a greater extent.

e)      requires confirmation that all resource consent applications involving the demolition of any pre-1944 building within the Orakei Local Board area be now directed to Member Churton as the Board’s planning and regulatory portfolio lead for input on the decision whether the application is to be notified or not.

f)       requests all of the above information to be provided before the end of 20 January 2014 to enable the Board to make an informed Unitary Plan submission.

 

The substantive motion was declared CARRIED

 

Member KH Baguley abstained from voting for the substantive motion.

 

 

 

12

Adoption of meeting schedule

 

Resolution number OR/2013/249

MOVED by Member DEC Simpson, seconded by Member CRJ Davis:  

That the Orakei Local Board:

a)         adopts its meeting schedule for the 2013/2016 electoral term:

DATE

TIME

VENUE

2013

 

 

12 December 2013

3.30pm

St Chads Church & Community Centre

2014

 

 

13 February 2014

3.30pm

St Chads Church & Community Centre

6 March 2014

3.30pm

St Chads Church & Community Centre

3 April 2014

3.30pm

St Chads Church & Community Centre

1 May 2014

3.30pm

St Chads Church & Community Centre

5 June 2014

3.30pm

St Chads Church & Community Centre

3  July 2014

3.30pm

St Chads Church & Community Centre

7 August 2014

3.30pm

St Chads Church & Community Centre

4 September 2014

3.30pm

St Chads Church & Community Centre

2 October 2014

3.30pm

St Chads Church & Community Centre

6 November 2014

3.30pm

St Chads Church & Community Centre

4 December 2014

3.30pm

St Chads Church & Community Centre

2015

 

 

5 February 2015

3.30pm

TBC

5 March 2015

3.30pm

TBC

2 April 2015

3.30pm

TBC

7 May 2015

3.30pm

TBC

4 June 2015

3.30pm

TBC

2 July 2015

3.30pm

TBC

6 August 2015

3.30pm

TBC

3 September 2015

3.30pm

TBC

1 October 2015

3.30pm

TBC

5 November 2015

3.30pm

TBC

3 December 2015

3.30pm

TBC

2016

 

 

4 February 2016

3.30pm

TBC

3 March 2016

3.30pm

TBC

7 April 2016

3.30pm

TBC

5 May 2016

3.30pm

TBC

2 June 2016

3.30pm

TBC

7 July 2016

3.30pm

TBC

4 August 2016

3.30pm

TBC

1 September 2016

3.30pm

TBC

 

 

 

b)      notes that dates and times for hearings and deliberations for local board  agreements and local board plans are yet to be finalised.

c )     notes that the 1 May 2014 and 2 October 2014 Orakei Local Board business meetings fall within the school holidays.

 

CARRIED

 

13

Local Board Members portfolio allocation and urban design champion

 

Resolution number OR/2013/250

MOVED by Member DEC Simpson, seconded by Member M Thomas:  

That the Orakei Local Board:

a)      appoints the following portfolio holders for the 2013/2016 triennium:

Local Board Portfolio

Portfolio holders

Lead

Alternate

Arts and Culture and Events

Member Cooke

Chair Simpson

·      Local arts and culture facilities

·      Member Cooke and Chair Simpson

 

·      Local arts and culture initiatives

·      Member Cooke and Chair Simpson

 

·      Local events

·      Member Cooke and Member Parkinson

 

Community Development

Chair Simpson

Member Cooke

·      Local community development initiatives

·      Member Cooke and Chair Simpson

 

·      Local community facilities

·      Member Cooke and Chair Simpson

 

·      Local community safety programmes

·      Member Cooke and Chair Simpson

 

Libraries

 

Member Churton and

Member Davis (Joint)

 

·      Local library facilities

·      Member Churton and Davis

 

·      Local library services

·      Member Churton and Davis

 

·      Facilities St Heliers

·      Member Davis and Chair Simpson

 

·      Facilities Remuera

·      Member Churton and Member Thomas

 

·      Services St Heliers

·      Member Davis and Member Cooke

 

·      Services Remuera

·      Member Churton and Member Thomas

 

Parks, Recreation

and Sport

Member Parkinson

Member Churton

·      Local parks (excluding sports parks)

 

·      Member Parkinson and Member Davis and suburban representative as appropriate

 

·      Local parks (sports parks)

·      Member Parkinson, Member Churton and Member Baguley and suburban representative as appropriate

 

 

Environment

and Heritage

 

Member Davis

 

Member Cooke,

Member Baguley

and Member Churton

·      Local environment protection (including biodiversity and ecological restoration) and local heritage protection

·      Member Davis, Member Parkinson, Chair Simpson and Member Thomas

 

Economic Development

and Urban Design

Member Thomas

 

Member Cooke

·      Local business area planning (including economic development strategy implementation)

·      Member Thomas and suburban business representative as appropriate

 

·      Local street environment and town centres (including urban design)

·      Member Thomas, Member Baguley, Member Cooke and business representative as appropriate

 

·      Visitor Strategy

·      Member Thomas and Member Cooke

 

Transport

Member Baguley

Member Davis

·      Regional transport

·      Member Baguley and Member Davis

 

·      Local transport

·      Member Baguley and rest of Board as appropriate

 

Infrastructure

(Non Transport)

Member Davis

Member Parkinson

·      Stormwater and wastewater

 

·      Member Davis, Member Parkinson and rest of Board as appropriate

 

Strategy, Finance, Rates

and Governance

Chair Simpson

 

Member Thomas

·      Local Board Plans and Agreements, policy and governance

·      Chair Simpson and the Deputy Chair

 

Regulatory, Bylaws

and Compliance

(excluding Unitary Plan)

Member Churton

 

Member Davis

·      Regulatory, bylaws and compliance (excluding liquor licencing)

·      Member Churton and Member Davis

 

·      Liquor licensing

 

·      Member Davis, Member Parkinson and Member Thomas

 

Unitary Plan

(Area Plans)

Chair Simpson

 

Member Thomas

and Member Churton

 

Civil defence

and emergency management

 

Chair Simpson

 

Member Davis

and Member Cooke

Walkways

Chair Simpson

N/A

·      Walkway Planning

·      Chair Simpson, Member Baguley and suburban representative as appropriate

 

 

b)      appoints Member Churton, and Member Davis as an alternate, to provide input into notification decisions for resource consent applications that trigger local board input.

c)      approves the following master plans and projects as whole of board:

Masterplans and Projects

Lead

Crossfield, Glover and Madills  Master Plan

·           Implementation group

Member Parkinson

·           Whole of Board

Hobson Bay Action Plan

·           Implementation group

Member Thomas

·           Whole of Board

Tamaki Drive Master Plan

·           Implementation group

Chair Simpson

·           Whole of Board

The Landing

·           Implementation group

Member Cooke

·           Whole of Board

 

d)      approves the following Local Board Working Parties:

Local Board Working Parties

 

Ngahue Reserve Working Party

·           Member Churton

·           Member Davis

·           Member Parkinson

Liston Park Working Party

·           Member Churton

·           Member Davis

·           Member Parkinson

Ellerslie Racecourse Working Party (Inner Fields)

·           Member Churton

·           Member Davis

·           Member Parkinson

 

e)      appoints Member Thomas as the Board’s urban design champion.

 

CARRIED

14

Appointment of Board Members to Outside Organisations and Community Networks

 

Resolution number OR/2013/251

MOVED by Member DEC Simpson, seconded by Member CH Cooke:  

That the Orakei Local Board:

a)      allocates board members to outside organisations and community networks, as listed below for the 2013-2016 triennium:

Organisation

Lead/s

Alternate

Advisory Groups

 

 

Orakei Basin Advisory Group

Chair Simpson and Member Parkinson as Parks Portfolio Holder

 

Residents Associations

 

 

Ellerslie Residents Association

Chair Simpson

Member Baguley

Meadowbank-St Johns Residents Association

Member Churton and Member Cooke

Chair Simpson

Mission Bay-Kohimarama Residents Association

Member Parkinson

Member Baguley

St Heliers/Glendowie Residents Association

Chair Simpson

Member Davis

Remuera Residents Association

Member Thomas

Chair Simpson and Member Churton

Stonefields Residents Association

Member Davis

Chair Simpson

Business Areas

 

 

Mission Bay Business Association

Member Baguley

Member Parkinson

Ellerslie Business Improvement District

Member Cooke

Chair Simpson

Remuera Business Improvement District

Member Thomas

Chair Simpson

St Heliers Bay Village Association

Member Davis

Chair Simpson

Lunn Avenue / Stonefields business area

Member Parkinson

Member Davis

Orakei and Eastridge

Member Cooke

Member Thomas

Reserves Boards

 

 

Ngati Whatua Orakei Reserves Board

Member Parkinson

Member Davis

Steering Groups

 

 

Tamaki Estuary Environmental Forum

Member Parkinson

Member Davis

Trusts

 

 

East City Community Trust

Chair Simpson

Member Thomas

Remuera Arts Trust

Member Thomas

Member Cooke

Community Centres

 

 

Orakei Community Centre

Member Cooke

Chair Simpson

Meadowbank Community Centre

Member Churton

Member Cooke

St Heliers and Glendowie Community Centres

Member Davis

Chair Simpson

Ellerslie War Memorial and Leicester Hall

Chair Simpson

Member Cooke

Other

 

 

Friends of Madills

Member Parkinson

Member Churton

Friends of Churchill Park

Member Davis

Chair Simpson

Friends of Kepa Bush

Member Cooke

Member Parkinson

Friends of Waiatarua

Member Parkinson and Member Thomas

Member Simpson

Friends of St Johns Bush

Member Churton

Member Cooke

Friends of Tahuna Torea

Member Davis

Member Parkinson

Local Government New Zealand (LGNZ) Zone 1

Chair Simpson         

Member Davis

 

 

CARRIED

 

 

15

Urgent Decision Process for the Orakei Local Board

 

Resolution number OR/2013/252

MOVED by Member DEC Simpson, seconded by Member CRJ Davis:  

That the Orakei Local Board:

a)      adopts the urgent decision process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum.

b)      delegates authority to the Chair and Deputy Chair or any person acting in these roles to make an urgent decision on behalf of the local board.

c)      requests that all urgent decisions be reported to the next ordinary meeting of the local board.

 

CARRIED

 

 

16

Establishment of Swimming Pool Fencing Exemption Committee

 

Resolution number OR/2013/253

MOVED by Member DEC Simpson, seconded by Member M Thomas:  

That the Orakei Local Board:

a)         establishes the Orakei Local Board Swimming Pool Fencing Exemptions Committee to assess and consider swimming pool fencing exemption applications under the Fencing of Swimming Pools Act 1987.

b)        appoints the following four members to the Orakei Local Board Swimming Pool Fencing Exemptions Committee: Member Churton, Member Cooke, Member Davis and Member Parkinson.

CARRIED

 

 

17

Central Facilities Partnership Committee

 

Resolution number OR/2013/254

MOVED by Member DEC Simpson, seconded by Member KH Baguley:  

That the Orakei Local Board:

a)      Agrees to re-establish the Central Facility Partnerships Committee with the Albert-Eden, Great Barrier, Maungakiekie-Tamaki, Orakei, Puketapapa, Waiheke, and Waitemata Local Boards, to collectively administer the Facility Partnerships fund.

b)      Endorses the Terms of Reference and Guidelines for the Central Facility Partnerships Committee, which will be adopted by the Committee at its first meeting:

i.        The Central Facility Partnerships Committee has a member from each of the following Local Boards: Albert-Eden, Great Barrier, Maungakiekie-Tamaki, Orakei, Puketapapa, Waiheke, Waitemata.

ii.       The Central Facility Partnerships Committee has the authority to make funding decisions in 2013/2014 in relation to the Facility Partnership Guidelines.

iii.      The Central Facility Partnerships Committee will appoint and may remove its own chairperson and deputy chairperson.

iv.      The Central Facility Partnerships Committee will meet as required. It is envisaged there will be two procedural meetings and no less than one funding decision meeting in each financial year.

c)      Appoints Chair Simpson, and Board Member Thomas as alternate, to the Central Facility Partnerships Committee with appropriate delegated authority to bind the board on decisions relating to the Central Facility Partnership Fund made by the Committee.

d)      Notes that the first meeting of the Central Facility Partnerships Committee will be held on 16 December 2013.

 

CARRIED

 

 

18

Central Joint Funding Committee

 

Resolution number OR/2013/255

MOVED by Member DEC Simpson, seconded by Member CRJ Davis:  

That the Orakei Local Board:

a)         agrees to re-establish the Central Joint Funding Committee for 2013/2014 to administer the legacy funds as per the Terms of Reference.

b)        endorses the draft Terms of Reference for the Central Joint Funding Committee.

c)         appoints Chair Simpson, and Member Parkinson as alternate, to the Central Joint Funding Committee for 2013/2014 with appropriate delegated authority to bind the board on decisions relating to the legacy community funding schemes made by the Committee.

d)        notes that a region-wide Community Funding Policy is being developed and will in time replace the current interim funding arrangements.

CARRIED

 

 

19

Urgent decisions and officer delegated decisions during the 2013 election period

 

Resolution number OR/2013/256

MOVED by Member DEC Simpson, seconded by Member CRJ Davis:  

That the Orakei Local Board:

a)         receives the urgent decisions and officer delegated decisions during the 2013 election period report.

 

CARRIED

  

 

20        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

4.19 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Orakei Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................