Papakura Local Board

OPEN MINUTES

Minutes of a meeting of the Papakura Local Board held in the Papakura Local Board Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura on Thursday, 28 November 2013 at 4.30pm.

present

Chairperson	Bill McEntee
Deputy Chairperson	Michael Turner
Members	Stuart Britnell
	Brent Catchpole
	Graham Purdy
	Katrina Winn

APOLOGIES

ALSO PRESENT

Councillor

Sir John Walker

IN ATTENDANCE

Mr John Bright	Rosehill Residents Group
Mr Glenn Archibald
Mr David Clemow

Papakura Local Board 28 November 2013

1 Welcome

2          Apologies

Resolution Number PPK/2013/276

MOVED by Member KJ Winn, seconded by Member BS Catchpole:

That the apology from Council Penrose for absence, be received.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution Number PPK/2013/277

MOVED by Member MV Turner, seconded by Member SR Britnell:

That the Papakura Local Board confirm the minutes of its inaugural meeting, held on Thursday, 7 November 2013,  as a true and correct record subject to the Hon George Hawkins (Member of the Manurewa Local Board) being included in the attendance list.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

The Chair referred to the passing of Ted Lees a pillar of the Papakura industrial community and a moments silence was observed.

7 Petitions

7.1	Rosehill Residents Group – Marybeth Park
	Resolution Number PPK/2013/278 MOVED by Member BS Catchpole, seconded by Member KJ Winn: That the Papakura Local Board receive the Petition from the Rosehill Residents Group and thank them for their presentation on the matter of lighting Marybeth Park. CARRIED
	Attachments a          Rosehill Residents Petition A copy of this document is publicly available at the following Auckland Council webpage: http://www.aucklandcouncil.govt.nz/EN/AboutCouncil/meetings_agendas/local_boards/Pages/papakuralocalboard.aspx
	A copy of Section C – Masterplan Proposals was tabled by the Rosehill Residents Group.  This document is over 50 pages long and can be viewed at the Local Board Offices, Papakura Service Centre, Level 1, 35 Coles Crescent, Papakura.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Mr Glenn Archibald
	Resolution Number PPK/2013/279 MOVED by Member DG Purdy, seconded by Member SR Britnell:   That the Papakura Local Board thank Mr Archibald for his presentation to the board concerning the Prictor Street and Clevedon Road intersection. CARRIED

9.2	Mr Clemow
	Resolution Number PPK/2013/280 MOVED by Member KJ Winn, seconded by Member DG Purdy:   That the Papakura Local Board thank Mr Clemow for his presentation to the board concerning public transport systems around Auckland. CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Papakura-Manurewa Ward Councillors' Speaking Rights at the Papakura Local Board
	Resolution Number PPK/2013/281 MOVED by Member MV Turner, seconded by Member BS Catchpole: a)      That the Papakura Local Board reconfirms its decision to give speaking rights to the Papakura-Manurewa Ward Councillors at all meetings of Papakura Local Board in order to facilitate a close working relationship. CARRIED
	Resolution Number PPK/2013/282 MOVED by Member BS Catchpole, seconded by Member MV Turner:   b)         That the Papakura Local Board receive the verbal report from Councillor Sir John Walker. CARRIED

13	Infrastructure and Environmental Services Update Report
	Resolution Number PPK/2013/283 MOVED by Member SR Britnell, seconded by Member MV Turner: That the Papakura Local Board receives the Infrastructure and Environmental Services update report. CARRIED

14	Auckland Transport Update - November 2013
	Resolution Number PPK/2013/284 MOVED by Member BS Catchpole, seconded by Member DG Purdy That the Auckland Transport Update – November 2013 report – Item 14 – Changes to layout of street due to proposed Bunnings Warehouse be corrected to reflect that comments were supplied after members had been sworn in, which was after the closing date. CARRIED
	MOVED by Member MV Turner, seconded by Member BS Catchpole: That the Papakura Local Board receives the report entitled “Auckland Transport Update – November 2013”. CARRIED

15	Southern Cycleway Programme
	Resolution Number PPK/2013/285 MOVED by Member MV Turner, seconded by Member BS Catchpole: a)      That the Papakura Local Board receive the report entitled “Southern Cycleway Programme”. b)      That the Papakura Local Board provide feedback to Auckland Transport on the proposal/s within their area by 29 November 2013. CARRIED

16

Southern Joint Funding Committee

Resolution Number PPK/2013/286 MOVED by Member SR Britnell, seconded by Member DG Purdy: a)      That the Papakura Local Board  agrees to re-instate the Southern Joint Funding Committee for 2013/2014 to operate as per its Terms of Reference. b)      That the Papakura Local Board supports the draft Terms of Reference for the Southern Joint Funding Committee presented in Attachment A. c)      That the Papakura Local Board appoints the local board Chair to the Southern Joint Funding Committee for 2013/2014 with appropriate delegated authority to bind the board on decisions relating to the legacy community funding schemes made by the committee, noting that funding budget allocations have already been made to southern local boards for the 2013/2014 financial year. d)      That the Papakura Local Board notes that a region-wide Community Funding Policy is being developed and will in time replace the current interim funding arrangements and that officers will engage with the board on this in the coming months. CARRIED

17

Manukau Harbour Forum

Resolution Number PPK/2013/287 MOVED by Member MV Turner, seconded by Member SR Britnell: a)         That the Papakura Local Board agrees to re-instate the Manukau Harbour Forum joint committee with the Franklin, Mangere-Otahuhu, Manurewa, Otara-Papatoetoe, Maungakiekie-Tamaki, Puketapapa, Whau, and Waitakere Ranges Local Boards for the 2013/16 electoral term. b)         That the Papakura Local Board nominates member Purdy as the local board’s    representative, to the Manukau Harbour Forum with appropriate delegated    authority to bring the local board on any decisions made by the  Manukau    Harbour Forum within its Terms of Reference. CARRIED

18

Appointment of Board Members to Outside Organisations

Resolution Number PPK/2013/288

MOVED by Member KJ Winn, seconded by Member MV Turner:

That the Papakura Local Board allocates board members to outside organisations, as listed below:

Organisation	Primary	Alternate
Merton Trust	Graham Purdy
Ardmore Airport Noise Consultative Committee	Brent Catchpole
Community Impact Forum – Mens Prison Committee - Manurewa	Stuart Britnell
Regional Development and Operations Sub-Committee – Correctional Facility Manurewa	Bill McEntee
Papakura Safer Community Trust	Brent Catchpole
WW1 Centenary	Brent Catchpole
Local Government New Zealand	Primary	Alternate
	Brent Catchpole

CARRIED

19

Local Board Members Portfolio Allocations, Nominations for Urban Design Champion, Business Improvements District (BID) Executive Committee Representation, and Resource Consent Public Notifications

Resolution Number PPK/2013/289

MOVED by Member DG Purdy, seconded by Member SR Britnell:

a)      That the Papakura Local Board makes the following portfolio appointments:

Local Board Portfolio	Portfolio holders
	Lead	Alternate
Arts, Culture, Libraries and Museum	Katrina Winn	Brent Catchpole
Community Wellbeing and Events (including Maori Liaison)	Graham Purdy	Katrina Winn Michael Turner
Built Environment Enhancement, Community Infrastructure and Facilities and Coast Guard	Graham Purdy	Bill McEntee Michael Turner
Drugs and Alcohol Policy Project	Bill McEntee	Michael Turner Stuart Britnell
Economic Development, Town Centres and the BID	Michael Turner	Brent Catchpole Stuart Britnell
Governance, Finance and Regulations	Bill McEntee	Graham Purdy Michael Turner
Natural Environment Enhancement and Protection	Graham Purdy	Michael Turner Stuart Britnell
Sports and Recreation	Michael Turner	Graham Purdy Stuart Britnell
Transport	Michael Turner	Brent Catchpole Stuart Britnell
Youth Development	Katrina Winn	Stuart Britnell
Liaison Roles
Maori Liaison	Katrina Winn
Police Liaison	Bill McEntee	Stuart Britnell
Civil Defence and Neighbourhood Watch	Stuart Britnell	Brent Catchpole

b)      Appoints The Chair, Bill McEntee, to provide input into notification decisions for resource consent applications that trigger local board input

c)      Appoints member Purdy as the board’s representative as the urban design champion.

d)      Appoints member Turner as the board’s representative to the Papakura Business Improvement Districts (BID) executive with Members Catchpole and Britnell as alternatives.

CARRIED

20

Adoption of Meeting Schedule

Resolution Number PPK/2013/290 MOVED by Member BS Catchpole, seconded by Member KJ Winn: a)         That the Papakura Local Board adopts its meeting schedule for the 2013/2016 electoral term as follows, all beginning at 4.30pm and held at the Local Board Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura 1.       Wednesday, 11 December 2013 2.       Wednesday, 29 January 2014 3.       Wednesday, 19 February 2014 4.       Wednesday, 19 March 2014 5.       Wednesday, 16 April 2014 6.       Wednesday, 21 May 2014 7.       Wednesday, 18 June 2014 8.       Wednesday, 16 July 2014 9.       Wednesday, 20 August 2014 10.     Wednesday, 17 September 2014 11.     Wednesday, 15 October 2014 12.     Wednesday, 19 November 2014 13.     Wednesday, 17 December 2014 14.     Wednesday, 28 January 2015 15.     Wednesday, 18 February 2015 16.     Wednesday, 18 March 2015 17.     Wednesday, 15 April 2015 18.     Wednesday, 20 May 2015 19.     Wednesday, 17 June 2015 20.     Wednesday, 15 July 2015 21.     Wednesday, 19 August 2015 22.     Wednesday, 16 September 2015 23.     Wednesday, 21 October 2015 24.     Wednesday, 18 November 2015 25.     Wednesday, 16 December 2015 26.     Wednesday, 27 January 2016 27.     Wednesday, 17 February 2016 28.     Wednesday, 16 March 2016 29.     Wednesday, 20 April 2016 30.     Wednesday, 18 May 2016 31.     Wednesday, 15 June 2016 32.     Wednesday, 20 July 2016 33.     Wednesday, 17 August 2016           34.     Wednesday, 21 September 2016 b)         Notes that dates and times for hearings and deliberations for local board agreements and local board plans are yet to be finalised. CARRIED

21

Urgent Decision Process for the Papakura Local Board

Resolution Number  PPK/2013/291 MOVED by Member KJ Winn, seconded by Member BS Catchpole: a)         That the Papakura Local Board adopts the urgent decision process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum. b)         That the Papakura Local Board delegates authority to the Chair and Deputy    Chair or any person acting in these roles to make an urgent decision on behalf    of the local board. c)         That the Papakura Local Board requests that all urgent decisions be reported    to the next ordinary meeting of the local board. CARRIED

22	Reports Requested - Pending - Issues
	Resolution Number PPK/2013/292 MOVED by Member SR Britnell, seconded by Member KJ Winn: That the report entitled “reports requested – pending-issues” by the Democracy Advisor be received. CARRIED

23        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

24        Procedural motion to exclude the public

Resolution Number PPK/2013/293

MOVED by Member KJ Winn, seconded by Member DG Purdy:  

That the Papakura Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Regional Facilities Auckland – sale of land at 834 Great South Road and 10 Pacific Events Centre Drive

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. In particular, the report contains information relating to commercial properties that if released to the public would compromise negotiations.. s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. In particular, the report contains information relating to commercial properties that if released to the public would compromise negotiations..	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

b)         That Councillor Calum Penrose and Councillor Sir John Walker be permitted to remain in the meeting for the public excluded item C1 (Regional Facilities Auckland – sale of land at 834 Great South Road and 10 Pacific Events Centre Drive) as their Governing Body expertise would assist the Board in the consideration of the item.

CARRIED

5.11 pm           The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

5.15 pm           The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	Regional Facilities Auckland – sale of land at 834 Great South Road and 10 Pacific Events Centre Drive
	Resolution Number PPK/2013/294 MOVED by Member MV Turner, seconded by Member SR Britnell: a)      That the Papakura Local Board receives the update report from Regional Facilities Auckland. b)      That the Papakura Local Board requests Regional Facilities Auckland to provide a further update on the sale process as it progresses. CARRIED

5.16 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................