Rodney Local Board
OPEN MINUTES
|
Minutes of a meeting of the Rodney Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Monday, 18 November 2013 at 1.00pm.
Chairperson |
Brenda Steele |
|
|
|
Deputy Chairperson |
Steven Garner |
|
|
|
Members |
James Colville |
|
|
|
|
Warren Flaunty, QSM |
|
|
|
|
Thomas Grace |
(until 2.40pm) |
|
|
|
Beth Houlbrooke |
|
|
|
|
John McLean |
|
|
|
|
Phelan Pirrie |
|
|
|
|
Greg Sayers |
|
|
|
ALSO PRESENT
|
Cr Penny Webster |
|
|
|
Mark Mitchell MP |
(until 1.45pm) |
|
|
|
|
|
Rodney Local Board 18 November 2013 |
|
1 Welcome
The Chairperson opened the meeting and welcomed those in attendance.
2 Apologies
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number RD/2013/310 MOVED by Member AG Sayers, seconded by Member TP Grace: That the Rodney Local Board: a) confirm the minutes of its inauguration meeting, held on Monday, 4 November 2013, as a true and correct record.
|
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
8.1 |
|
|
The request for a deputation was deferred by representatives from Ahuroa School and Play Group. |
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
13 |
|
|
Cr Webster was in attendance to give an update to the Rodney Local Board on the activities of the governing body. |
|
Resolution number RD/2013/311 MOVED by Chairperson BM Steele, seconded by Deputy Chairperson SR Garner: That the Rodney Local Board: a) thank Cr Webster for her update to the Rodney Local Board on the activities of the Governing Body.
|
14 |
|
|
Resolution number RD/2013/312 MOVED by Member TP Grace, seconded by Member JG McLean: That the Rodney Local Board: a) acknowledges the decision made under urgency during the election period to approve the allocation from the Local Events Support Fund 2013/2014 budget of $1,500 to the Warkworth Business Association for the Warkworth Santa Parade and $2,000 to the Taupaki School Parent Teacher Association for the Taupaki School Monster Fireworks event.
|
15 |
Urgent Decisions: Applications for exemptions under the Fencing of Swimming Pools Act 1987 |
|
Resolution number RD/2013/313 MOVED by Deputy Chairperson SR Garner, seconded by Member WW Flaunty: That the Rodney Local Board: a) acknowledges the decisions made under urgency during the election period for special exemption applications under Section 6 of the Fencing of Swimming Pools Act 1987 to approve the application from Madalene Morrice of 26 Hill Street, Warkworth, and to decline the application from Amy and Paul Shipley of 30 Riverland Road, Riverhead.
|
16 |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Saskia Trask (Event Facilitator) in attendance for this item. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Resolution number RD/2013/314 MOVED by Member PH Pirrie, seconded by Member JG Colville: That the Rodney Local Board: a) agree to fund the round two, 2013/2014 Local Event Discretionary Fund applications as follows:
b) notes the decisions made under urgency in October 2013 to fund the following two applications:
|
17 |
|
|
Peter Loud (Team Leader Community Facilities) in attendance for this item. |
|
Resolution number RD/2013/315 MOVED by Member TP Grace, seconded by Member JG McLean: That the Rodney Local Board: a) confirms the project scope for the South Head Community Hall and approves an additional $53,000 from funds available in the Rodney Local Board Community Facilities capital renewal budget. b) approves the design and location for the South Head Hall carpark works as per Attachment A to the agenda report labeled Option 5, AR-66-12.
|
|
Resolution number RD/2013/316 MOVED by Deputy Chairperson SR Garner, seconded by Member TP Grace: That the Rodney Local Board: c) seek that the Chairperson of the Finance and Performance Committee of the Governing Body investigate the high consultancy and associated costs with car park developments in the Rodney Local Board area noting the high consultancy costs for the South Head Hall carpark as a percentage of the total of the cost of the works. |
18 |
Request for additional payment to Joy Bell for Warkworth Clock Tower Project |
|
Rebecca Kunin (Arts and Culture and Advisor North West) in attendance for this item. |
|
Resolution number RD/2013/317 MOVED by Deputy Chairperson SR Garner, seconded by Member WW Flaunty: That the Rodney Local Board: a) approve the granting of $1,809.67 in extra funding to Joy Bell for the completion of the Warkworth Clock Tower Mosaic Project from the Arts Embellishment budget line.
|
19 |
Quarterly Performance Report for Rodney Local Board for the Quarter ended September 2013 |
|
Christine Watson (Manager Financial Advisory Services – Local Boards) and Jane Koch (Business Performance Advisor) in attendance for this item. |
|
Resolution number RD/2013/318 MOVED by Member PH Pirrie, seconded by Member TP Grace: That the Rodney Local Board: a) receive the Quarterly Performance Report.
|
20 |
|||||||||||||||||||||||||||||||||||||||||||
|
Resolution number RD/2013/319 MOVED by Member JG McLean, seconded by Member PH Pirrie: That the Rodney Local Board: a) adopts its meeting schedule for the 2013/2014 year:
b) notes that dates and times for hearings and deliberations for Local Board Agreements and Local Board Plans are yet to be finalised and that additional business meetings will be held as and when required throughout the term. c) trials holding three additional informal meetings to give the public the opportunity to speak to the Local Board at a variety of locations within the Local Board area throughout the 2014 year.
|
||||||||||||||||||||||||||||||||||||||||||
|
|
21 |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Resolution number RD/2013/320 MOVED by Deputy Chairperson SR Garner, seconded by Member BP Houlbrooke: That the Rodney Local Board: a) appoints members as lead and alternate(s) for each portfolio area, where appropriate:
b) re-assign the delegations on specific projects to the new portfolio holders and other persons as per Item 21 Attachment A dated 18 November 2013 to these minutes.
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
a Local Board Reassignment of Allocations |
Secretarial note: Member Sayers requested that he be specifically included in any dog bylaw reviews.
22 |
Appointment of Board Members to Outside Organisations and Community Networks |
|||||||||||||||
|
Resolution number RD/2013/321 MOVED by Member AG Sayers, seconded by Member WW Flaunty: That the Rodney Local Board: a) allocates Local Board members to outside organisations and community networks, as listed below:
b) appoints Member Brenda Steele as the Rodney Local Board the Local Government New Zealand Zone 1 representative. c) confirms that the Chairperson and Deputy Chairperson will meet with representatives from Kawau Island at regular intervals to consult on matters of particular concern to Kawau Island residents. d) notes that Member Beth Houlbrooke, with Member Steven Garner as an alternate, is the Rodney Local Board point of contact for the Puhoi Community Forum. e) requires all those members with appointments to ensure that minutes of all meetings are provided to the Local Board PA/Liaison and that any relevant issues are reported back to the Local Board.
|
23 |
Appointment of Rodney Local Board Member to Kaipara Harbour Joint Political Committee |
|
Resolution number RD/2013/322 MOVED by Member WW Flaunty, seconded by Member JG McLean: That the Rodney Local Board: a) appoint Member Brenda Steele to the Kaipara Harbour Joint Political Committee.
|
24 |
|
|
Resolution number RD/2013/323 MOVED by Deputy Chairperson SR Garner, seconded by Member JG McLean: That the Rodney Local Board: a) re-confirm the appointment of Member Steele and appoint Member Pirrie as members of the Parakai Recreation Reserve Board.
|
25 |
|
|
Resolution number RD/2013/324 MOVED by Member JG McLean, seconded by Member AG Sayers: That the Rodney Local Board: a) agrees to re-instate the Northern Joint Funding Committee for 2013/2014 to administer the legacy funds as per the Terms of Reference. b) endorses the draft Terms of Reference for the Northern Joint Funding Committee. c) appoints Member Steele to the Northern Joint Funding Committee with Member Garner as the alternate for 2013/2014 with appropriate delegated authority to bind the Local Board on decisions relating to the legacy community funding schemes made by the Committee. d) notes that a region-wide Community Funding Policy is being developed and will in time replace the current interim funding arrangements and officers will engage with the Local Board in the coming months.
|
26 |
|
|
Resolution number RD/2013/325 MOVED by Deputy Chairperson SR Garner, seconded by Member JG Colville: That the Rodney Local Board: a) establishes the Rodney Local Board Swimming Pool Fencing Exemptions Committee to assess and consider swimming pool fencing exemption applications with a quorum of two members. b) appoints the following four members to the Rodney Local Board Swimming Pool Fencing Exemptions Committee: Member Flaunty, Member Houlbrooke, Member Colville and Member McLean.
|
27 |
|
|
Resolution number RD/2013/326 MOVED by Member PH Pirrie, seconded by Member JG Colville: That the Rodney Local Board: a) adopts the urgent decision process for matters that require a decision where it is not practical to call the full local board together and meet the requirement of a quorum. b) delegates authority to the Chairperson and Deputy Chairperson or any person acting in these roles to make an urgent decision on behalf of the Local Board. c) requests that all urgent decisions be reported to the next ordinary meeting of the Local Board.
|
28 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
2.50 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................