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Rodney Local
Board
18 November
2013
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1 Welcome
The Chairperson opened the meeting and welcomed those in attendance.
2 Apologies
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
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8.1
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Ahuroa Playground
Request
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The request for a
deputation was deferred by representatives from Ahuroa School and Play Group.
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9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
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12
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Declaration by Local
Board Member Pursuant to Schedule 7, Clause 14, of the Local Government Act
2002
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Beth Houlbrooke was absent at the inauguration ceremony on Monday,
4 November 2013 as she was overseas. Beth Houlbrooke made her declaration as
a member of the Rodney Local Board.
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Pursuant to Schedule 7, Clause 14, of
the Local Government Act 2002 Beth Houlbrooke
signed a declaration as a
member of the Rodney Local Board.
A copy of
the declaration is publicly available at the following Auckland Council
webpage:
http://www.aucklandcouncil.govt.nz/EN/AboutCouncil/meetings
agendas/local boards/Pages/rodneylocalboard.aspx
[Attachment
12A]
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Attachments
a Beth
Houlbrooke Declaration
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14
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Urgent Decision: Local
Events Support Fund
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Resolution number RD/2013/312
MOVED by Member TP Grace, seconded by Member JG McLean:
That the Rodney Local Board:
a) acknowledges
the decision made under urgency during the election period to approve the
allocation from the Local Events Support Fund 2013/2014 budget of $1,500 to
the Warkworth Business Association for the Warkworth Santa Parade and $2,000
to the Taupaki School Parent Teacher Association for the Taupaki School
Monster Fireworks event.
CARRIED
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15
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Urgent Decisions:
Applications for exemptions under the Fencing of Swimming Pools Act 1987
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Resolution number RD/2013/313
MOVED by Deputy Chairperson SR Garner, seconded by Member WW
Flaunty:
That the Rodney Local
Board:
a) acknowledges the decisions made
under urgency during the election period for special exemption applications
under Section 6 of the Fencing of Swimming Pools Act 1987 to approve the
application from Madalene Morrice of 26 Hill Street, Warkworth, and to
decline the application from Amy and Paul Shipley of 30 Riverland Road,
Riverhead.
CARRIED
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16
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Local Event
Discretionary Fund - Round 2 2013/2014
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Saskia Trask (Event Facilitator) in attendance for this item.
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Resolution number RD/2013/314
MOVED by Member PH Pirrie, seconded by Member JG Colville:
That the
Rodney Local Board:
a) agree to fund
the round two, 2013/2014 Local Event Discretionary Fund applications as
follows:
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Applicant
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Event
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Venue
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Date
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Amount
Allocated
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Lazy Dude Media
T/A Running Events
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Coatesville
Classic
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Coatesville
Reserve
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16 March 2014
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$0
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Warkworth A
and P Show Inc
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Warkworth
A&P Show
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Warkworth
A&P Showgrounds
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25-26 January 2014
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$4,000
for portaloo hire, signage, advertising,
public liability insurance
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Mahurangi
Action Inc
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Mahurangi
Regatta
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Sullivans Bay
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25 January 2014
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$4,000
for lighting, staging, sound, portable toilets,
marquee hire
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Mahurangi
Community Sport & Recreation
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Might Mahu
Tryathlon
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Snells Beach Reserve
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23 March 2014
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$950
for public liability insurance, waste management,
general event costs
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Black Pearl
Limited
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Muriwai
Waitangi Day Festival
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Muriwai
Surf Club
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6 February
2014
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$6,000
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Helensville
Athletic Club Inc
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Helensville
Athletics Prize Giving
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Helensville
Primary School
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9 April 2014
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$0
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Older Women’s
Network
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Ideas of
March Festival
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Positive
Aging Centre
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15 March 2014
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$0
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Warkworth
160th Anniversary Committee
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Warkworth
160th
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Warkworth
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8 – 19 November 2013
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$0
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North West
Orienteering Club
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Woodhill to
Whaka Mountainbike Challenge
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South Head
& Riverhead Forest
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4 – 11 January 2014
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$500
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Helensville
A&P
Association
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Helensville
A&P Show
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Helensville
Showgrounds
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22 February 2014
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$5,000
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Warkworth
Area Business Association
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Warkworth
Santa Parade
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Warkworth
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8 December 2013
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$500
for advertising
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TOTAL
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$20,950
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b)
notes the decisions made under urgency in
October 2013 to fund the following two applications:
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Applicant
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Event
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Venue
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Date
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Amount
Allocated
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Taupaki
School Parent Teacher Association
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Taupaki
Monster Fireworks
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Kumeu
Showgrounds
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1 November 2013
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$2,000
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Warkworth
Area Business Association
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Warkworth
Christmas Parade
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Warkworth
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8 December 2013
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$1,500
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TOTAL
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$3,500
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CARRIED
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17
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South Head Community
Hall Car Park
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Peter Loud (Team Leader Community Facilities) in attendance for
this item.
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Resolution number RD/2013/315
MOVED by Member TP Grace, seconded by Member JG McLean:
That the Rodney Local
Board:
a) confirms the project scope for
the South Head Community Hall and approves an additional $53,000 from funds
available in the Rodney Local Board Community Facilities capital renewal
budget.
b) approves the design and
location for the South Head Hall carpark works as per Attachment A to the
agenda report labeled Option 5, AR-66-12.
CARRIED
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Resolution number RD/2013/316
MOVED by Deputy Chairperson SR Garner, seconded by Member TP
Grace:
That the
Rodney Local Board:
c) seek that
the Chairperson of the Finance and Performance Committee of the Governing Body
investigate the high consultancy and associated costs with car park
developments in the Rodney Local Board area noting the high consultancy costs
for the South Head Hall carpark as a percentage of the total of the cost of
the works.
CARRIED
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18
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Request for additional
payment to Joy Bell for Warkworth Clock Tower Project
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Rebecca Kunin (Arts and Culture and Advisor North West) in
attendance for this item.
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Resolution number RD/2013/317
MOVED by Deputy Chairperson SR Garner, seconded by Member WW
Flaunty:
That the Rodney Local
Board:
a) approve the granting of
$1,809.67 in extra funding to Joy Bell for the completion of the Warkworth
Clock Tower Mosaic Project from the Arts Embellishment budget line.
CARRIED
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19
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Quarterly Performance
Report for Rodney Local Board for the Quarter ended September 2013
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Christine Watson (Manager Financial Advisory Services – Local
Boards) and Jane Koch (Business Performance Advisor) in attendance for this
item.
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Resolution number RD/2013/318
MOVED by Member PH Pirrie, seconded by Member TP Grace:
That the Rodney Local Board:
a)
receive the Quarterly Performance Report.
CARRIED
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20
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Adoption of meeting
schedule
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Resolution number RD/2013/319
MOVED by Member JG McLean, seconded by Member PH Pirrie:
That the
Rodney Local Board:
a)
adopts its meeting schedule for the
2013/2014 year:
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Date
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Time
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Venue
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Monday, 18 November 2013
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1.00pm
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Council Chamber
Orewa Service Centre
50 Centreway Road, Orewa
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Monday, 9 December 2013
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1.00pm
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Council Chamber
Orewa Service Centre
50 Centreway Road, Orewa
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Monday, 10 February 2014
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1.00pm
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Council Chamber
Orewa Service Centre
50 Centreway Road, Orewa
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Monday, 10 March 2014
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1.00pm
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Old Masonic Hall,
3 Baxter Street,
Warkworth
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Monday, 14 April 2014
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1.00pm
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Council Chamber
Orewa Service Centre
50 Centreway Road, Orewa
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Monday, 12 May 2014
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1.00pm
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Council Chamber
Orewa Service Centre
50 Centreway Road, Orewa
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Monday, 9 June 2014
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1.00pm
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Council Chamber
Orewa Service Centre
50 Centreway Road, Orewa
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Monday, 14 July 2014
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1.00pm
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Council Chamber
Orewa Service Centre
50 Centreway Road, Orewa
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Monday, 11 August 2014
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1.00pm
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Muriwai Surf Club
100 Jack Butt Lane
Muriwai Regional Park
Muriwai
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Monday, 8 September 2014
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1.00pm
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Council Chamber
Orewa Service Centre
50 Centreway Road, Orewa
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Monday, 13 October 2014
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1.00pm
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Council Chamber
Orewa Service Centre
50 Centreway Road, Orewa
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Monday, 10 November 2014
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1.00pm
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Council Chamber
Orewa Service Centre
50 Centreway Road, Orewa
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Monday, 8 December 2014
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1.00pm
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Council Chamber
Orewa Service Centre
50 Centreway Road, Orewa
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b) notes that dates and times for hearings and
deliberations for Local Board Agreements and Local Board Plans are yet to be
finalised and that additional business meetings will be held as and when
required throughout the term.
c) trials holding three additional informal
meetings to give the public the opportunity to speak to the Local Board at a
variety of locations within the Local Board area throughout the 2014 year.
CARRIED
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21
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Local board members
portfolio allocation
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Resolution number RD/2013/320
MOVED
by Deputy Chairperson SR Garner, seconded by Member BP Houlbrooke:
That the Rodney Local
Board:
a) appoints
members as lead and alternate(s) for each portfolio
area, where appropriate:
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Local Board Portfolio
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Portfolio
holders
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Lead
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Alternate(s)
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Planning, policy and governance
(includes relationship with Kawau Island representatives)
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Brenda
Steele
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Steven
Garner
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Iwi
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Brenda
Steele
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Phelan
Pirrie
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Arts and culture
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Greg
Sayers
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Phelan
Pirrie
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Events
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Beth
Houlbrooke
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Warren
Flaunty
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Community services and facilities
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Steven
Garner
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James
Colville
Brenda
Steele
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Libraries
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Warren
Flaunty
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Steve
Garner
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Recreation services (pools, multi-sport
facilities)
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Greg
Sayers
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Beth
Houlbrooke
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Parks
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Brenda
Steele
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James
Colville
Phelan
Pirrie
Steven
Garner
John
McLean
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Built and natural environment
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Thomas
Grace
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Phelan
Pirrie
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Economic development
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Beth
Houlbrooke
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Steven
Garner
Brenda
Steele
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Street environment and town centres
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Phelan
Pirrie
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John
McLean
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Transport and infrastructure
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Steven
Garner
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Phelan
Pirrie
John
McLean
James
Colville
Thomas
Grace
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Civil defence and emergency management
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Phelan
Pirrie
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Warren
Flaunty
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Regulatory - resource consents
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Warren
Flaunty (West/Dairy Flat)
Steven
Garner (Warkworth/Wellsford)
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N/A
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Regulatory - Bylaws
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Steven
Garner
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All
members
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Communications and engagement
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Phelan
Pirrie
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Beth
Houlbrooke
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Finance
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Steven
Garner
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Phelan
Pirrie
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b) re-assign the delegations on specific projects
to the new portfolio holders and other persons as per Item 21 Attachment A dated
18 November 2013 to these minutes.
CARRIED
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Attachments
a Local Board Reassignment of
Allocations
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Secretarial note: Member Sayers requested
that he be specifically included in any dog bylaw reviews.
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22
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Appointment of Board
Members to Outside Organisations and Community Networks
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Resolution number RD/2013/321
MOVED by Member AG Sayers, seconded by Member WW Flaunty:
That the Rodney Local Board:
a) allocates
Local Board members to outside organisations and community networks, as
listed below:
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Organisation
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Primary
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Alternate
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Redvale Landfill Community Liaison
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John McLean
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Health Link North
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Steven Garner
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NZ Police Tactical Coordination Team
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Steve Garner
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James Colville
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b) appoints
Member Brenda Steele as the Rodney Local Board the Local Government New
Zealand Zone 1 representative.
c) confirms that
the Chairperson and Deputy Chairperson will meet with representatives from
Kawau Island at regular intervals to consult on matters of particular concern
to Kawau Island residents.
d) notes that
Member Beth Houlbrooke, with Member Steven Garner as an alternate, is the
Rodney Local Board point of contact for the Puhoi Community Forum.
e) requires all
those members with appointments to ensure that minutes of all meetings are
provided to the Local Board PA/Liaison and that any relevant issues are
reported back to the Local Board.
CARRIED
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25
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Northern Joint Funding
Committee
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Resolution number RD/2013/324
MOVED by Member JG McLean, seconded by Member AG Sayers:
That the Rodney Local Board:
a) agrees
to re-instate the Northern Joint Funding Committee for 2013/2014 to
administer the legacy funds as per the Terms of Reference.
b) endorses the draft Terms of
Reference for the Northern Joint Funding Committee.
c) appoints Member Steele to the Northern
Joint Funding Committee with Member Garner as the alternate for 2013/2014
with appropriate delegated authority to bind the Local Board on decisions
relating to the legacy community funding schemes made by the Committee.
d) notes that a region-wide
Community Funding Policy is being developed and will in time replace the
current interim funding arrangements and officers will engage with the Local
Board in the coming months.
CARRIED
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26
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Establishment of
Swimming Pool Fencing Exemptions Committee
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Resolution number RD/2013/325
MOVED by Deputy Chairperson SR Garner, seconded by Member JG
Colville:
That the Rodney Local Board:
a) establishes the Rodney Local Board Swimming Pool Fencing Exemptions Committee to
assess and consider swimming pool fencing exemption applications with a
quorum of two members.
b) appoints
the following four members to the Rodney Local Board Swimming Pool
Fencing Exemptions Committee: Member Flaunty, Member
Houlbrooke, Member Colville and Member McLean.
CARRIED
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27
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Urgent Decision Process
for the Rodney Local Board
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Resolution number RD/2013/326
MOVED by Member PH Pirrie,
seconded by Member JG Colville:
That the Rodney Local Board:
a) adopts the urgent decision process for matters that require a
decision where it is not practical to call the full local board together and
meet the requirement of a quorum.
b) delegates authority to the Chairperson and Deputy Chairperson
or any person acting in these roles to make an urgent decision on behalf of
the Local Board.
c) requests that all urgent decisions be reported to the next
ordinary meeting of the Local Board.
CARRIED
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28 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
2.50 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Rodney Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
