Upper Harbour Local Board
OPEN MINUTES
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Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Tuesday, 26 November 2013 at 7.00pm.
Chairperson |
Brian Neeson, JP |
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Deputy Chairperson |
Lisa Whyte |
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Members |
Callum Blair |
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Margaret Miles, JP |
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Christine Rankin-MacIntyre |
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APOLOGIES
Member |
John McLean |
for absence on Council business |
ALSO PRESENT
Councillors |
John Watson |
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Wayne Walker |
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Upper Harbour Local Board 26 November 2013 |
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1 Welcome
The Chairperson opened the meeting and welcomed those in attendance.
2 Apologies
Resolution number UH/2013/239 MOVED by Chairperson BK Neeson, seconded by Member CK Rankin-MacIntyre: That the Upper Harbour Local Board: a) accepts the apology from Member John McLean for absence on Council business. |
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number UH/2013/240 MOVED by Deputy Chairperson LM Whyte, seconded by Member MA Miles: That the Upper Harbour Local Board: a) confirms the ordinary minutes of its meeting, held on Tuesday, 12 November 2013, including the confidential section, as a true and correct record. |
5 Leave of Absence
There were no requests for leave of absence.
6 Acknowledgements
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
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Resolution number UH/2013/241 MOVED by Deputy Chairperson LM Whyte, seconded by Member CK Rankin-MacIntyre: That the Upper Harbour Local Board: a) receives the Infrastructure and Environmental Services Update Report. |
14 |
Discretionary funding application from Greenhithe Residents, Ratepayers and Community Hall Association Incorporated |
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The Advisor to the Upper Harbour Local Board was in attendance to speak to the report. |
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Resolution number UH/2013/242 MOVED by Member MA Miles, seconded by Deputy Chairperson LM Whyte: That the Upper Harbour Local Board: a) considers the application from the Greenhithe Residents, Ratepayers and Community Hall Association Incorporated. b) grants funding of $5,000 to the Greenhithe Residents, Ratepayers and Community Hall Association Incorporated towards the sanding and polishing of the Hall’s floor, from its discretionary community grant fund. |
15 |
Approval for reprinting the Upper Harbour Local Board Walking Guide |
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The Advisor to the Upper Harbour Local Board was in attendance to speak to the report. |
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Resolution number UH/2013/243 MOVED by Member C Blair, seconded by Member CK Rankin-MacIntyre: That the Upper Harbour Local Board: a) approves the printing cost of $1,516.90 for a quantity of 1000 copies, full colour, DL folded and bound Upper Harbour Local Board Walking Guides, from its Local Board Discretionary Opex Fund. |
16 |
Urgent decision making process for Local Boards during the 2013 Christmas close down period |
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The Advisor to the Upper Harbour Local Board was in attendance to speak to the report. |
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Resolution number UH/2013/244 MOVED by Member MA Miles, seconded by Member C Blair: That the Upper Harbour Local Board: a) adopts the urgent decision process. b) delegates the authority to the Chairperson and Member Margaret Miles, with Member Callum Blair as alternate, to make an urgent decision on behalf of the Upper Harbour Local Board. c) requests all urgent decisions be reported to the next ordinary meeting of the Upper Harbour Local Board. |
17 |
Reconstitution of the Swimming Pool Fencing Exemption Applications Working Party |
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The Advisor to the Upper Harbour Local Board was in attendance to speak to the report. |
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Resolution number UH/2013/245 MOVED by Chairperson BK Neeson, seconded by Member C Blair: That the Upper Harbour Local Board: a) reconstitutes the working party to consider the swimming pool fencing exemption applications and elects Chairperson Brian Neeson, and Members Callum Blair and Christine Rankin-MacIntyre to the working party. b) specifies the level of authority delegated to the working party with regard to acting on behalf of the Board, as follows: i) Swimming pool fencing exemption applications working party – delegated authority to consider applications, hear applicant arguments and report recommendations on applications to the first business meeting after considering the application/s. |
18 |
Upper Harbour Local Board Discretionary Funds for the 2013/2014 financial year |
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The Advisor to the Upper Harbour Local Board was in attendance to speak to the report. |
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Resolution number UH/2013/246 MOVED by Member CK Rankin-MacIntyre, seconded by Member MA Miles: That the Upper Harbour Local Board: a) receives the Upper Harbour Local Board Discretionary Funds for the 2013/2014 financial year report. |
19 |
Summary of Actions and Reports Requested - Upper Harbour Local Board - November 2013 |
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The Advisor to the Upper Harbour Local Board was in attendance to speak to the report. |
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Resolution number UH/2013/247 MOVED by Member C Blair, seconded by Member CK Rankin-MacIntyre: That the Upper Harbour Local Board: a) receives the Summary of Actions and Reports Requested – Upper Harbour Local Board – November 2013 report. |
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Records of the Upper Harbour Local Board Workshops held on 17 September 2013, 6 and 12 November 2013 |
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Resolution number UH/2013/248 MOVED by Deputy Chairperson LM Whyte, seconded by Member CK Rankin-MacIntyre: That the Upper Harbour Local Board: a) receives the records of the Upper Harbour Local Board workshops held on 17 September 2013, 6 November 2013 and 12 November 2013. |
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Resolution number UH/2013/249 MOVED by Member C Blair, seconded by Member MA Miles: That the Upper Harbour Local Board: a) receives the verbal Board Members’ reports. |
22 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
8.30pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................