Whau Local Board
OPEN MINUTES
|
Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 20 November 2013 at 6.30pm.
Chairperson |
Catherine Farmer |
|
|
|
Deputy Chairperson |
Susan Zhu |
|
|
|
Members |
Derek Battersby, QSM, JP |
|
|
|
|
Ami Chand |
|
|
|
|
Duncan Macdonald, JP |
|
|
|
|
Ruby Manukia-Schaumkel |
|
|
|
|
Simon Matafai |
|
|
|
|
|
|
|
|
ALSO PRESENT
|
Councillor Ross Clow |
|
|
|
|
|
|
|
|
|
|
Whau Local Board 20 November 2013 |
|
1 Welcome
The Chairperson opened the meeting and welcomed those present.
2 Apologies
3 Declaration of Interest
Member Macdonald declared an interest in item 14.
4 Confirmation of Minutes
Resolution number WH/2013/181 MOVED by Member CM Farmer, seconded by Member A Chand: That the Whau Local Board: a) Confirms the minutes of its meeting, held on Wednesday, 6 November 2013, as a true and correct record subject to the amendments noted at the meeting.
|
Secretarial note: The confirmed minutes made and can be found on the Auckland Council Website. |
5 Leave of Absence
5.1 |
Requests for leave of absence were received from members Ami Chand and Simon Matafai. |
|
Resolution number WH/2013/182 MOVED by Member DQ Battersby, seconded by Member Zhu: That the Whau Local Board: a) Approves leave of absence from: - Member Ami Chand from Monday 2 December 2013 to Friday 13 December 2013 and - Member Simon Matafai from Friday 6 December 2013 to Friday 20 December 2013. |
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
|
|
9.1
9.2
9.3 |
Waitakere Ethnic Board - Mr Tuwe updated the board on the activities of the Waitakere Ethnic Board in the Waitakere area and invited board members to their 10 year anniversary on 15 February 2014.
Avondale Community Action Group - Mr Paul Woodruffe and team spoke to the board on their activities in Avondale, the plans for the future and also requested ongoing support from the Whau Local Board. Mike Brennan - Mr Brennan requested that a port-a-loo be purchased and given to the Department of Corrections because of the difficulties community workers from the department face while doing their community work sentence. He also spoke on the conservation of covenants in relation to the Unitary Plan.
|
|
Resolution number WH/2013/183 MOVED by Member CM Farmer, seconded by Member A Chand: That the Whau Local Board: a) Receives the public forum submission from presenters. |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
|
|
Resolution number WH/2013/184 MOVED by Member DQ Battersby, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a) Adopts its meeting schedule for the 2013/2016 electoral term. b) Notes that dates and times for hearings and deliberations for local board agreements and local board plans are yet to be finalised.
|
13 |
Local board members portfolio allocation and urban design champion |
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Resolution number WH/2013/185 MOVED by Member CM Farmer, seconded by Member SPT Matafai: That the Whau Local Board: a) Appoints the following lead, alternate and supporting members to portfolio roles:
|
14 |
Appointment of Board Members to Outside Organisations and Community Networks |
||||||||||||||||||
|
Resolution number WH/2013/186 MOVED by Member CM Farmer, seconded by Member A Chand: That the Whau Local Board: a) Appoints the following lead representatives and alternates to the identified organisations:
|
||||||||||||||||||
|
|
|
||||||
|
That Whau Local Board: b) Appoints the following lead representatives and alternate to the identified organisations:
|
||||||
|
Resolution number WH/2013/187 |
||||||
|
Secretarial note: Member Macdonald did not take park in discussions or voting on appointment to the Avondale Business Association, having declared an interest as Chairman of the Avondale Business Association. |
15 |
|
|
Resolution number WH/2013/188 MOVED by Member A Chand, seconded by Member SPT Matafai: That the Whau Local Board a) Adopts the urgent decision process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum. b) Delegates authority to the Chair and Deputy Chair or any person acting in these roles to make an urgent decision on behalf of the local board. c) Requests that all urgent decisions be reported to the next ordinary meeting of the local board.
|
|
|
|
|
|
Resolution number WH/2013/189 MOVED by Member CM Farmer, seconded by Member SPT Matafai: That item 18 takes precedence at this time. |
18 |
|
|
Resolution number WH/2013/190 MOVED by Member CM Farmer, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a) Receives the Infrastructure and Environmental Services update report.
|
16 |
|||||||
|
Resolution number WH/2013/191 MOVED by Member CM Farmer, seconded by Member A Chand: That the Whau Local Board: a) Agrees to re-instate the Manukau Harbour Forum joint committee with the Franklin, Mangere-Otahuhu, Manurewa, Maungakiekie-Tamaki, Otara-Papatoetoe, Papakura, Puketapapa, and Waitakere Ranges Local Boards for the 2013/16 electoral term. b) Appoints the following lead and alternate to the Manukau Harbour Forum with appropriate delegated authority to bring the local board view on any decisions made by the Manukau Harbour Forum within its Terms of Reference.
|
17 |
|
|
Resolution number WH/2013/192 MOVED by Member CM Farmer, seconded by Member Zhu: That the Whau Local Board: a) Agrees to re-instate the Western Joint Funding Committee for the rest of the 2013/2014 year to administer the legacy funds as per the Terms of Reference b) Endorses the draft Terms of Reference for the Western Joint Funding Committee presented in Attachment B in the report. c) Appoints Catherine Farmer as lead and Simon Matafai as alternate to the Western Joint Funding Committee for 2013/ 2014 with appropriate delegated authority to bind the board on decisions relating to the legacy community funding schemes made by the Committee d) Notes that a region-wide Community Funding Policy is being developed and will in time replace the current interim funding arrangements. Officers will engage with the board in the coming months.
|
19 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
7.49 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................