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Whau Local
Board
20 November
2013
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1 Welcome
The
Chairperson opened the meeting and welcomed those present.
2 Apologies
3 Declaration of Interest
Member Macdonald declared an interest in item 14.
4 Confirmation of Minutes
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Resolution number WH/2013/181
MOVED by Member CM Farmer, seconded
by Member A Chand:
That the Whau Local Board:
a)
Confirms the minutes of its meeting, held on Wednesday, 6 November 2013, as a true and correct record
subject to the amendments noted at the meeting.
CARRIED
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Secretarial note: The confirmed minutes
made and can be found on the Auckland Council Website.
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5 Leave of Absence
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5.1
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Requests
for leave of absence were received from members Ami
Chand and Simon Matafai.
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Resolution number WH/2013/182
MOVED by Member DQ Battersby, seconded by Member Zhu:
That the Whau Local Board:
a) Approves leave of absence from:
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Member Ami Chand from Monday 2 December 2013
to Friday 13 December 2013 and
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Member Simon Matafai from Friday 6 December
2013 to Friday 20 December 2013.
- CARRIED
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6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
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The Chair invited submissions.
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9.1
9.2
9.3
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Waitakere Ethnic Board
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Mr Tuwe updated the board on the activities of the Waitakere
Ethnic Board in the Waitakere area and invited board members to their 10 year
anniversary on 15 February 2014.
Avondale
Community Action Group
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Mr Paul Woodruffe and team spoke to the board
on their activities in Avondale, the plans for the future and also requested ongoing
support from the Whau Local Board.
Mike
Brennan
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Mr Brennan requested that a port-a-loo be
purchased and given to the Department of Corrections because of the difficulties
community workers from the department face while doing their community work
sentence. He also spoke on the conservation of covenants in relation to the
Unitary Plan.
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Resolution number WH/2013/183
MOVED by Member CM Farmer, seconded by Member A Chand:
That the Whau Local Board:
a) Receives the public forum submission from presenters.
CARRIED
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10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
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13
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Local board members
portfolio allocation and urban design champion
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Resolution number WH/2013/185
MOVED by Member CM Farmer, seconded by Member SPT Matafai:
That the Whau Local Board:
a)
Appoints the following lead, alternate
and supporting members to portfolio roles:
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Lead
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Alternate
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Support
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Support
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Support
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Support
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Local Planning,
Policy and Governance
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Planning
(includes delegation of input into Officer decision on notification)
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Catherine Farmer
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Susan Zhu
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Duncan Macdonald
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Regulatory +
bylaws
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Ruby Manukia-Schaumkel
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Susan Zhu
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Arts , culture
and events
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Arts and
Culture
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Simon Matafai
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Ruby Manukia-
Schaumkel
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Ethnic and
Diverse (liaise with regional Panel, WEB and any local forums)
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Ami Chand
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Susan
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Ruby Manukia-Schaumkel
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Simon Matafai
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Events
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Simon
Matafai
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Ruby Manukia-Schaumkel
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Heritage
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Derek Battersby
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Catherine Farmer
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Community
Services
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Community
Development + Community Facilities + Community Leases
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Ruby Manukia-Schaumkel
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Susan Zhu
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Simon Matafai
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Ami
Chand
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Community
Safety (Nbrhood policing, CCTV, Graffiti, Safer West)
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Simon Matafai
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Ruby Manukia-Schaumkel
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Ami Chand
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Susan
Zhu
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Youth (liaise
with regional, west and local forums, also Youth Connections - Mayors
Taskforce for Jobs
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Simon Matafai
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Susan Zhu
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Libraries
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Libraries
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Catherine Farmer
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Simon Matafai
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Recreation
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Parks + Sport +
Recreation (includes Landowner approval delegation)
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Catherine Farmer
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Derek Battersby
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Parks
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Parks + Sport +
Recreation (includes Landowner approval delegation)
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Catherine Farmer
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Derek Battersby
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Built and
natural Environment
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Town Centre
Development (Avondale and New Lynn) working Group
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Catherine
Farmer
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Susan
Zhu
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Derek Battersby
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Simon Matafai
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Ruby Manukia-
Schaumkel
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Ami Chand
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Highway20 +
Highway 16 (includes delegation of minor parks design approvals)
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Catherine Farmer
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Ruby Manukia-Schaumkel
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Housing
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Ruby Manukia-Schaumkel
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Simon Matafai
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Ami Chand
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Susan Zhu
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Environment
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Catherine Farmer
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Derek Battersby
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Urban Design
Champion forum
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Derek Battersby
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Catherine Farmer
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Economic
development
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Economic
Development
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Catherine Farmer
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Derek Battersby
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Susan Zhu
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Ruby Manukia-Schaumkel
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Simon Matafai
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Additional
portfolios
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Water Care,
Central Interceptor,
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Duncan Macdonald
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Ami Chand
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Transport
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Susan Zhu
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Duncan Macdonald
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Financial
oversight - Budget
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Catherine Farmer
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Susan
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Swimming Pool
sub-committee
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Duncan Macdonald
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Derek Battersby
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Simon Matafai
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Susan Zhu
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CARRIED
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14
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Appointment of Board
Members to Outside Organisations and Community Networks
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Resolution number WH/2013/186
MOVED by Member CM Farmer, seconded by Member A Chand:
That the Whau Local Board:
a) Appoints the following lead representatives and alternates to the
identified organisations:
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Lead
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Alternate
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Keep
Waitakere Beautiful
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Ruby
Manukia-Schaumkel
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Susan Zhu
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Rosebank
Business Association (as per Memorandum Of Understanding)
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Ruby
Manukia-Schaumkel
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Ami Chand
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New Lynn
Business Association (as per Memorandum Of Understanding)
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Catherine
Farmer
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Susan Zhu
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Blockhouse
Bay Business Association
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Ami Chand
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Catherine Farmer
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LGNZ Zone 1
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Ruby
Manukia-Schaumkel
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Susan Zhu
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CARRIED
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That Whau Local Board:
b) Appoints the following lead representatives and alternate to the
identified organisations:
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Lead
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Alternate
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Avondale Business Association
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Susan
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Ruby
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Resolution number WH/2013/187
MOVED by Member Zhu, seconded by
Member A Chand:
CARRIED
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Secretarial note: Member Macdonald did not take park
in discussions or voting on appointment to the Avondale Business Association,
having declared an interest as Chairman of the Avondale Business Association.
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15
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Urgent Decision Process
for the Whau Local Board
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Resolution number WH/2013/188
MOVED by Member A Chand, seconded
by Member SPT Matafai:
That the
Whau Local Board
a) Adopts the urgent decision process for
matters that require a decision where it is
not practical to call the full board together and meet the requirement of a
quorum.
b) Delegates authority to the Chair and
Deputy Chair or any person acting in these roles to make an urgent decision
on behalf of the local board.
c) Requests that all urgent decisions be
reported to the next ordinary meeting of the local board.
CARRIED
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16
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Manukau Harbour Forum
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Resolution number WH/2013/191
MOVED by Member CM Farmer, seconded by Member A Chand:
That the Whau Local Board:
a) Agrees to
re-instate the Manukau Harbour Forum joint committee with the Franklin,
Mangere-Otahuhu, Manurewa, Maungakiekie-Tamaki, Otara-Papatoetoe, Papakura,
Puketapapa, and Waitakere Ranges Local Boards for the 2013/16 electoral term.
b) Appoints the following lead and alternate to the Manukau
Harbour Forum with appropriate delegated authority to bring the local board view
on any decisions made by the Manukau Harbour Forum within its Terms of
Reference.
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Manukau
Harbour Forum
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Lead
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Alternate
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Derek Battersby
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Catherine Farmer
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CARRIED
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17
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Western Joint Funding
Committee
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Resolution number WH/2013/192
MOVED by Member CM Farmer, seconded by Member Zhu:
That the Whau Local Board:
a) Agrees to
re-instate the Western Joint Funding Committee for the rest of the 2013/2014 year to administer the
legacy funds as per the Terms of Reference
b) Endorses
the draft Terms of Reference for the Western Joint Funding Committee presented in Attachment B in the report.
c) Appoints Catherine
Farmer as lead and Simon Matafai as alternate to the Western Joint Funding Committee for
2013/ 2014 with appropriate delegated authority to bind the board on
decisions relating to the legacy community
funding schemes made by the Committee
d) Notes that
a region-wide Community Funding Policy is
being developed and will in time replace the current interim funding arrangements.
Officers will engage with the board in the coming months.
CARRIED
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19 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
7.49 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Whau Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
