Minutes of Albert-Eden Local Board

Albert-Eden Local Board

11 December 2013

1 Welcome

2 Apologies

MOVED by Member GD Easte, seconded by Member H Arlington:

That the Albert-Eden Local Board:

a) Notes the apologies from Governing Body Members Fletcher and Casey for absence.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

MOVED by Member TH Woolfield, seconded by Deputy Chairperson GJ Fryer:

That the Albert-Eden Local Board:

a) Confirms the minutes of its ordinary meeting, held on Tuesday, 26 November 2013, as a true and correct record.

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

Sir Harold Marshall, Pickering Medal Award

MOVED by Chairperson PD Haynes, seconded by Member H Arlington:

That the Albert-Eden Local Board:

a) Congratulates Mount Albert community leader Sir Harold Marshall on the award last month by the Royal Society of New Zealand of the Pickering Medal, in recognition of his acoustics research.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1

Public consultation on proposed work by Auckland Transport

Cathy Catto, local resident, was in attendance to speak to the board regarding the proposed speed humps, cycle routes and threshold treatments for Dominion Road / Halesowen Avenue.

MOVED by Member LA Corrick, seconded by Member TH Woolfield:

That the Albert-Eden Local Board:

a) Thanks Cathy Catto, local resident, for her presentation regarding the proposed speed humps, cycle routes and threshold treatments for Dominion Road / Halesowen Avenue.

b) Requests that Auckland Transport officers meet with the Albert-Eden Local Board to discuss the issues raised in the tabled presentation.

c) Notes that Auckland Transport officers will meet with Cathy Catto and other local residents to discuss the issues raised with respect to the proposed speed humps, cycle routes and threshold treatments for Dominion Road / Halesowen Avenue.

9.2

Albert-Eden Youth representative update

Agnes Wong, Albert-Eden Youth representative on Auckland Council’s Youth Panel, was in attendance to speak to the board regarding youth activities over the past month.

MOVED by Deputy Chairperson GJ Fryer, seconded by Member LA Corrick:

That the Albert-Eden Local Board:

a) Thanks Agnes Wong, Albert-Eden Local Board representative on Auckland Council’s Youth Panel, for her presentation on youth-related activities over the past month.

9.3

Kingsland Business Society Incorporated

Christine Foley, Manager Kingsland Business Society, was in attendance to speak to the board regarding the Kingsland Gateway Design competition and Kingsland Karnival.

Documents were tabled in support of this item.

A copy of the tabled documents have been placed on the file copy of the minutes and can be viewed at the Auckland Council website.

MOVED by Member MJ Watson, seconded by Member H Arlington:

That the Albert-Eden Local Board:

a) Thanks Christine Foley, Manager, Kingsland Business Society Incorporated, for her presentation on the Kingsland Gateway Design competition and Kingsland Karnival.

9.4	Save Our Views
	Rahul Ranchhodji from the ‘Save Our Views’ community group was in attendance to speak to the Board regarding a heritage assessment for Mount Eden Village.
	Documents were tabled in support of this item. A copy of the tabled documents have been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
	MOVED by Chairperson PD Haynes, seconded by Deputy Chairperson GJ Fryer: That the Albert-Eden Local Board: a) Thanks Rahul Rachhodji, local resident, for his presentation for a proposed heritage assessment for Mount Eden Village.

10 Extraordinary Business

11 Notices of Motion

11.1

Notice of Motion - Mont le Grand

MOVED by Member TH Woolfield, seconded by Chairperson PD Haynes:

That the Albert-Eden Local Board:

a) Requests Auckland Transport to urgently assess the design, cost and installation of barriers to prevent vehicles hitting the houses at No. 2 and 4 Mewburn Avenue in Mt Eden.

Local Board Agreement 2014/2015

Documents were tabled in support of this item.

A copy of the tabled documents have been placed on the file copy of the minutes and can be viewed at the Auckland Council website.

MOVED by Deputy Chairperson GJ Fryer, seconded by Member MJ Watson:

That the Albert-Eden Local Board:

a) Approves the:

i. Local content for the draft Annual Plan 2014/2015, tabled at the meeting, including:

1. The draft Local Board Agreement 2014/2015 (including intended level of service provision and financial statements)

2. The introduction to the draft Local Board Agreement (including chair’s message and proposed changes for consultation).

ii. Draft Fees and Charges Schedule 2014/2015 tabled at the meeting.

b) Requests that officers progress work to include the following levels of service region-wide in 2015/2016:

i. Percentage of community leased facilities in the Local Board area that are leased by community groups.

ii. Amount of time each leased facility is utilised by community groups and amount of time unused.

c) Delegates authority to the Albert-Eden Local Board Chair to make any final minor changes to the local board content for the draft 2014/2015 Annual Plan before it is released for public consultation, and to the summary of the draft 2014/2015 Annual Plan.

Item 16 and Item 17 were heard at this point.

Bangor Street Car Park Coyle Park

MOVED by Deputy Chairperson GJ Fryer, seconded by Member MJ Watson:

That the Albert-Eden Local Board:

a) Approves for implementation the Bangor Street Car Park Coyle Park concept plan with a capacity for 28 car park spaces (Option A), as shown in the Draft Developed Design Plan (Attachment A);

b) Requests Auckland Transport to investigate the wider issue of accommodating heavy peak summer demand for beach and park facilities at Coyle Park and Point Chevalier Beach, using public and private transport.

c) Notes that members have had the opportunity to visit the site prior to decision-making.

Approval of the Albert-Eden Local Board Community Lease Workplan 2013/2014

Documents were tabled in support of this item.

A copy of the tabled documents have been placed on the file copy of the minutes and can be viewed at the Auckland Council website.

MOVED by Member MJ Watson, seconded by Deputy Chairperson GJ Fryer:

That the Albert-Eden Local Board:

a) Approves the Albert-Eden Community Lease Work Plan 2013/2014 with the following amendments:

i. Deleting the Anderson Park Tennis Club Incorporated lease from Priority 1 and the Community Lease Renewals Schedule pending further information from officers

ii. Adding the Citizens Advice Bureau, 82 St Lukes Rd, Mt Albert to Priority 5 as awaiting region-wide work

iii. Adding the Anderson Park, 19a Preston Ave, Mt Albert lease, currently Mt Albert-Ponsonby Football Association Incorporated holdover arrangement, to Priority 2

iv. Adding the Attention Deficit Hyperactivity Disorder Association, 869 New North Rd, Mt Albert to Priority 5

v. Adding the Mt Albert Art Group, 869 New North Rd, Mt Albert to Priority 5

vi. Moving the Auckland Table Tennis Association, 99 Gillies Ave, Epsom from Priority 4 to Priority 1

vii. Moving the Mt Albert Ramblers Softball Club Association, Warren Freer Park, 19 Watson Ave, Sandringham, from Priority 4 to Priority 1.

b) Approves the Community Lease Renewals Schedule with the following amendments:

i. Deleting the Anderson Park Tennis Club Incorporated pending further information from officers.

ii. Adding the Mt Albert Ramblers Softball Club Association, Warren Freer Park, 19 Watson Ave, Sandringham to the Renewals Schedule.

c) Directs officers to negotiate for the inclusion of community outcome plans in all lease renewals in coordination with the board’s portfolio holders.

d) Requires region-wide community lease negotiations to include representation of Albert-Eden Local Board views for properties within the Albert-Eden Local Board area.

e) Requests Community Development, Arts and Culture to work with Local Sports Parks to change the use of Rona McKenzie Lounge, Melville Park, Epsom to a community lease.

f) Requests that all lessees are informed of the Smokefree status of Albert-Eden Local Board parks.

Streams Enhancement Budget Allocation and Ecological Prioritisation Report for Albert-Eden Local Parks

MOVED by Member GD Easte, seconded by Member MJ Watson:

That the Albert-Eden Local Board:

a) Receives the Streams Enhancement Budget Allocation and Ecological Prioritisation Report for Albert-Eden Local Parks report.

b) Notes that Arthur Faulkner Reserve, included in Appendix C, is in the Puketāpapa Local Board area.

c) Endorses the Ecological Prioritisation Report for Albert-Eden Local Parks report, noting that the projects included in recommendation d) below are all identified as ‘medium’ priority in the prioritisation report.

d) Agrees to fund the following projects from its 2013/2014 stream enhancement budget line:

Project	Cost
Moa Reserve (delivered by St Lukes Environmental Protection Society (STEPS))	$6,000
Oakley Creek – Harbutt Reserve (delivered by Friends of Oakley Creek)	$9,450
Upper Meola Creek – Roy Clements Treeway (delivered by STEPS)	$5,000
Lower Meola Creek – Pasadena and Motions Road Reserves (delivered through Wai Care groups)	$10,000

e) Thanks officers for producing an informative and comprehensive Ecological Restoration on local parks within the Albert-Eden Local Board Report.

Auckland Transport Monthly Update Report – November 2013

Ben Stallworthy, Elected Member Relationship Manager, was in attendance to speak on this report.

MOVED by Member GD Easte, seconded by Member TH Woolfield:

That the Albert-Eden Local Board:

a) Receives the Auckland Transport Monthly Update Report – November 2013.

b) Notes the Final Cost of $20,000 provided by Auckland Transport for the Wheturangi Road project funded from the Albert-Eden Local Board Transport Capital Fund.

c) Authorises expenditure of $20,000 from the Albert-Eden Local Board’s Transport Capital Fund for construction of the Wheturangi Road project.

d) Requests that Auckland Transport’s Traffic Control Committee note the Board’s strong support for a minimalist approach for Local Area Traffic Management options in Balmoral North/South as confirmed by the Albert-Eden Local Board on 4 September 2013 and engineers to see them proceed expeditiously subject to follow-up with local residents regarding their concerns with the proposed project.

e) Thanks Ben Stallworthy, Elected Member Relationship Manager, for his attendance.

Auckland Transport Quarterly Update to Local Boards -
For the quarter - 1 July to 30 September 2013

Ben Stallworthy, Elected Member Relationship Manager, was in attendance to speak on this report.

MOVED by Member TH Woolfield, seconded by Member GD Easte:

That the Albert-Eden Local Board:

a) Receives the Auckland Transport Quarterly Report - For the quarter - 1 July to 30 September 2013.

b) Thanks Ben Stallworthy, Elected Member Relationship Manager, for his attendance.

Meeting was adjourned at 4.44pm and reconvened at 4.57pm.

Items 14, 15 and 18 were heard at this point.

Chairperson's Report

Documents were tabled in support of this item.

A copy of the tabled documents have been placed on the file copy of the minutes and can be viewed at the Auckland Council website.

MOVED by Deputy Chairperson GJ Fryer, seconded by Member H Arlington:

That the Albert-Eden Local Board:

a) Receives the Chairperson’s tabled report.

Board Members' Reports

Documents were tabled in support of this item.

A copy of the tabled documents have been placed on the file copy of the minutes and can be viewed at the Auckland Council website.

MOVED by Chairperson PD Haynes, seconded by Deputy Chairperson GJ Fryer:

That the Albert-Eden Local Board:

a) Receives Board member Watson’s report.

b) Receives Board members Arlington’s and Corrick’s tabled reports.

c) Receives the Board members’ verbal reports.

d) Congratulates Kala Bhana, on her appointment as the new Community Library Manager – Mt Albert and congratulates Danielle McQuiod, on her appointment as Community Library Manager – Epsom.

20	Governing Body Members' update
	Secretarial Note: No Governing Body members were present during the meeting.

Reports Requested/Pending

MOVED by Deputy Chairperson GJ Fryer, seconded by Chairperson PD Haynes:

That the Albert-Eden Local Board:

a) Receives the list of reports requested/pending.

Albert-Eden Local Board Workshop Notes

MOVED by Member MJ Watson, seconded by Member GD Easte:

That the Albert-Eden Local Board:

a) Receives the Albert-Eden Local Board workshop notes for the workshops held on the 30 October and 13, 21 and 26 November 2013.

23 Consideration of Extraordinary Items

5.37 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer
Members	Helga Arlington
	Lee Corrick
	Graeme Easte
	Rachel Langton
	Margi Watson
	Tim Woolfield